Implementing the New Race Implementing the New Race Ethnicity Standards in VirginiaEthnicity Standards in Virginia

Virginia Department of EducationVirginia Department of Education

Office of Educational Information ManagementOffice of Educational Information Management

2009 Webinars2009 Webinars

AgendaAgenda

• BackgroundBackground• Review New StandardsReview New Standards

– Retention

• Reporting to DOEReporting to DOE• Reporting to USEDReporting to USED• Resources for ImplementationResources for Implementation• Group DiscussionGroup Discussion

BackgroundBackground

• Final Guidance Released 10/19/2007Final Guidance Released 10/19/2007

• 1997 Office of Management and 1997 Office of Management and Budget Revisions (10/30/1997)Budget Revisions (10/30/1997)

• 2000 U.S. Census collection method2000 U.S. Census collection method

• USED was the last federal agency to USED was the last federal agency to adopt the new standardsadopt the new standards

BackgroundBackground

• Current Racial/Ethnic CategoriesCurrent Racial/Ethnic Categories– American Indian/Alaska Native– Asian– Black or African American, not of Hispanic origin– Hispanic– White, not of Hispanic origin– Native Hawaiian/Other Pacific Islander– Unspecified or Unknown (not a federal category)

• An individual reported in ONE categoryAn individual reported in ONE category

Race/Ethnicity Data are…Race/Ethnicity Data are…

• Collect on: Collect on: – The Student Record Collection– The Special Education Child Count– The State Assessments– Discipline, Crime and Violence– The Instructional Personnel Collection– Maybe more…

• Reported on:Reported on:– All federal reports, including AYP

The New StandardsThe New Standards

IdentificationIdentification

• Individuals may select more than one raceIndividuals may select more than one race– 6.8 million people in 2000

• Self or Parent-identification encouragedSelf or Parent-identification encouraged– Observer id required if no self id

• Re-identification strongly encouragedRe-identification strongly encouraged• Required 2-part questionRequired 2-part question

Identification Issues Identification Issues

• ““Race Unknown” not allowed for K-12Race Unknown” not allowed for K-12– Observer identification mandatory– Who is the observer?– Distance education issues – Re-identification (strongly encouraged)

• Timing• Burden on school divisions

The GuidanceThe Guidance

• How educational institutions will How educational institutions will collect and maintain racial and ethnic collect and maintain racial and ethnic data from students and staffdata from students and staff

• How educational institutions will How educational institutions will aggregate racial and ethnic data when aggregate racial and ethnic data when reporting to USEDreporting to USED

The GuidanceThe Guidance

• How data on multiple races will be How data on multiple races will be reported and aggregated under NCLBreported and aggregated under NCLB

• The implementation scheduleThe implementation schedule

• Required for 2010-11 school yearRequired for 2010-11 school year– September 30, 2010 Fall Membership

The 2-part QuestionThe 2-part Question

Please answer both questions 1 and 2.Please answer both questions 1 and 2.

1.1. Are you Hispanic or Latino? (choose only one)Are you Hispanic or Latino? (choose only one)

No, not Hispanic or LatinoNo, not Hispanic or Latino

Yes, Hispanic or LatinoYes, Hispanic or Latino

2.2. What is your race? (choose one or more)What is your race? (choose one or more)American Indian or Alaska NativeAmerican Indian or Alaska Native

AsianAsian

Black or African AmericanBlack or African American

Native Hawaiian or Other Pacific IslanderNative Hawaiian or Other Pacific Islander

WhiteWhite

RetentionRetention

• 34 CFR 74.53 and 80.4234 CFR 74.53 and 80.42

• ““Retain three years of financial, Retain three years of financial, programmatic records, supporting programmatic records, supporting documents…These would include documents…These would include records on racial and/or ethnic data and records on racial and/or ethnic data and the individual responses.”the individual responses.”

Reporting to the Virginia Reporting to the Virginia Department of EducationDepartment of Education

Virginia’s New CodesVirginia’s New Codes

• Reported as 2 different elementsReported as 2 different elements• Question 1: Are You Hispanic or Question 1: Are You Hispanic or

Latino?Latino?– Y for Yes; N for No

• Question 2: What is your race?Question 2: What is your race?– A number between 1-32 that corresponds to the

race or combination of races chosen by the student/parent

Virginia’s New CodesVirginia’s New Codes

Hispanic Race

One Race    

American Indian/Alaska NativeY / N 01

AsianY / N 02

Black or African AmericanY / N 03

WhiteY / N 05

Native Hawaiian/Other Pacific IslanderY / N 06

Virginia’s New CodesVirginia’s New Codes

Hispanic Race

Combination of Two Races    

American Indian/Alaska Native and Asian Y / N 07

American Indian/Alaska Native and Black or African American Y / N 08

American Indian/Alaska Native and White Y / N 09

American Indian/Alaska Native and Native Hawaiian Y / N 10

Asian and Black or African American Y / N 11

Asian and White Y / N 12

Asian and Native Hawaiian Y / N 13

Black or African American and White Y / N 14

Black or African American and Native Hawaiian Y / N 15

Native Hawaiian and White Y / N 16

Virginia’s New CodesVirginia’s New Codes

Hispanic Race

Combination of Three Races    

American Indian/Alaska Native, Asian and Black or African American Y / N 17

American Indian/Alaska Native, Asian and White Y / N 18

American Indian/Alaska Native, Asian and Native Hawaiian Y / N 19

Asian, Black or African American and White Y / N 20

Asian, Black or African American and Native Hawaiian Y / N 21

Black or African American, White and Native Hawaiian Y / N 22

Black or African American, Native Hawaiian and American Indian/Alaska Native Y / N 23

White, Black or African American and American Indian/Alaska Native Y / N 24

White, Native Hawaiian and American Indian/Alaska Native Y / N 25

White, Native Hawaiian and Asian Y / N 26

Virginia’s New CodesVirginia’s New Codes

Hispanic Race

Combination of Four Races    

American Indian/Alaska Native, Asian, Black or African American and WhiteY / N 27

Asian, Black or African American, White and Native HawaiianY / N 28

Black or African American, White, Native Hawaiian and American Indian/Alaska Native Y / N 29

White, Native Hawaiian, American Indian/Alaska Native and AsianY / N 30

Native Hawaiian, American Indian/Alaska Native, Asian and Black or African American Y / N 31

Combination of Five Races    

American Indian/Alaska Native, Asian, Black or African American, White and Native Hawaiian Y / N 32

Virginia’s Implementation ScheduleVirginia’s Implementation Schedule

• Data for the 2010-11 School YearData for the 2010-11 School Year– Fall Student Record Collection (Fall Membership)– Fall Testing– December 1, 2010 Child Count– 2010-11 Discipline, Crime, and Violence Report– Impacts 2011 AYP

Can you think of more?Can you think of more?

Reporting to the USReporting to the US Department of Education Department of Education

The Reporting CategoriesThe Reporting Categories

• For reporting to USED, states and others will For reporting to USED, states and others will use these aggregate categoriesuse these aggregate categories– Hispanic/Latino of any race– American Indian or Alaska Native– Asian– Black or African American– Native Hawaiian or Other Pacific Islander– White– Two or more races

Federal Reporting IssuesFederal Reporting Issues

• Loss of Trend dataLoss of Trend data

• AYP categories may not changeAYP categories may not change

• If Hispanic, race select is requiredIf Hispanic, race select is required– Why selected if only Hispanic will be reported

• Information systems must changeInformation systems must change– Major changes in data collections at VDOE– Assessment system and EIMS must be changed– SISs may require changes for data entry/storage

ResourcesResources

NCES GuidanceNCES Guidance

• National Forum on Education Statistics, National Forum on Education Statistics, Race/Ethnicity Data Implementation Task Race/Ethnicity Data Implementation Task Force. (2008). Force. (2008). Managing an Identity Crisis: Managing an Identity Crisis: Forum Guide to Implementing New Federal Forum Guide to Implementing New Federal Race and Ethnicity Categories Race and Ethnicity Categories (NFES (NFES 2008-802). 2008-802).

• http://nces.ed.gov/pubs2008/2008802.pdfhttp://nces.ed.gov/pubs2008/2008802.pdf

QuestionsQuestions

• Bethann CanadaBethann Canada– Director

• Susan WilliamsSusan Williams• Jean GrayJean Gray• Shannon LacyShannon Lacy• Vickie McCraryVickie McCrary• Cathy ZachmeyerCathy Zachmeyer

• Phone: 786-3112 (4)Phone: 786-3112 (4)• Offices: 22Offices: 22ndnd Floor Floor• Email: ResultsHelpEmail: ResultsHelp• Website:Website:

DOE Home Page Data & Reports Data Collections Student Record Collection

Discussion….Discussion….

The Issues (Oregon & Texas)The Issues (Oregon & Texas)

• Unfair to other ethnicitiesUnfair to other ethnicities– Hispanic is the only ethnicity in the question

• Observer Identification is unworkableObserver Identification is unworkable

• Hispanic trumps all racesHispanic trumps all races– Is it the most important?

• Despite more options to self identify, some Despite more options to self identify, some choose not tochoose not to– New standards cannot accommodate

ScenariosScenarios

• I am African American and HispanicI am African American and Hispanic– Q1: Y (Yes for Hispanic or Latino)– Q2: 3 (Black or African American)– Federal Reporting: Hispanic of any race

• I am African American and WhiteI am African American and White– Q1: N (No for Hispanic)– Q2: 14 (Black or African American and White)– Federal Reporting: Two or more races

ScenariosScenarios

• My mother is Hispanic, my father is ChineseMy mother is Hispanic, my father is Chinese– Q1: Y (Yes for Hispanic)

– Q2: 2 (Asian)

– Federal Reporting: Hispanic of any race

• My family is EgyptianMy family is Egyptian– Q1: N (No for Hispanic)

– Q2: ???

– Federal Reporting: ???

ScenarioScenario

• My parents are whiteMy parents are white– Q1: Y (Yes for Hispanic)– Q2: 7 (American Indian/Alaska Native and

Asian)– Federal Reporting: Hispanic of any race

• Is this correct?Is this correct?– Yes, if this is how the student characterizes himself