SAP Implementation PresentationSAP R/3 ImplementationPurpose: There are many steps on the road to a successful enterprise resource planning (ERP) implementation. Key components of the relatively complex (multi-site, multi-country) implementation.

Agenda:Business Case 2mins.Project Scope 2mins.Program Approach 2mins.Implementation Methodology 16mins.Technical Infrastructure 4mins.Q & A 6mins.

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SAP Implementation PresentationThe Enterprise Resource Planning Package SAP R/3FIFIFinancialFinancialAccountingAccountingCOCOControllingControllingAMAMFixed AssetsFixed AssetsMgmt.Mgmt.PSPSProjectProjectSystemSystemWFWFWorkflowWorkflowISISIndustryIndustrySolutionsSolutionsMMMMMaterialsMaterialsMgmt.Mgmt.HRHRHumanHumanResourcesResourcesSDSDSales &Sales &DistributionDistributionPPPPProductionProductionPlanningPlanningQMQMQualityQualityManage-Manage-mentmentPMPMPlant Main-Plant Main-tenancetenanceSAP R/3IntegrationIntegratedprocesses and dataApplication integrationTechnical integration

Business IntelligenceDecision SupportEarly WarningReportingAnalysis

Real-time ProcessingClient/ ServerArchitectureFlexibilityWorldwide UsageOpen System

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SAP Implementation Presentation Headcount Management How powerful would it be to know how many employees we have, where they are, and what they are qualified to do?

IT Application Support How much money would be saved if we supported centrally a single technology and application based on standard data?

Financial Analysis What strategic analyses could be performed if financial analysts did not spend 70% of their time gathering and transforming the data?

Project Management Imagine integrating project management, financial, and HR processes with the ability to perform project scheduling & capacity planning.Using common processes and real-time, global information.

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SAP Implementation Presentation Program ApproachTraining Training starts with the education of the project team in system and project management, and ends with the training of the usersProject control Project control should be carried out during the whole project, following the project control cycle. The project team must identify and continually measure deviations from the project scheduleRisk management Potential risks must be identified at an early stage, and thoroughly analyzed, and appropriate preventive measures must be initiated to avoid the risk identified.Change management Users may perceive changes either positively or negatively. These change cycles must be actively managed by the respective leader.

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SAP Implementation Presentation Implementation Will Require Major Organizational Change TechnologyProcessPeopleRealizing the benefits of the major change investmentChanges in behaviors to be consistent with the new business model

Fundamentally rethinking how to perform business processesWillingness to sacrifice uniqueness for the greater good

Installing, configuring, and running the softwareStandardizing and centralizing technologyData standardization and clean-up

Which component will be the most challenging?

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SAP Implementation Presentation Implementation strategy: A fundamental decision must be taken as to the implementation strategy: step-by-step, big bang or roll-out.Step by step- Modules are implemented consecutivelyBig bang- All modules are implemented simultaneouslyRoll-out- A model implementation at one site, which is then rolled out to other sitesHybrid- A rollout approach implemented as a big bang or a step-by-step

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SAP Implementation Presentation Project Scope: FunctionalityValuation & ControlProject Management ProcessesHuman ResourcesSupply Chain ManagementOrder to CashPurchase to PayFinancial Reporting & Planning

Project Planning & SchedulingResource & Capacity PlanningTime & Expense ReportingMaterials Management

Personnel AdministrationCompensation & Benefits AdminOrganizational Development

Quality Mgmt.Mfg. Operations & MAPSForecasting & PlanningInventory Planning

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SAP Implementation Presentation Implementation Methodology6 of 7 StagesA logical grouping of components15 ComponentsA logical grouping of activities 5 GatesA decision point; determine whether the project has met the local implementations stage requirementsComponent

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SAP Implementation Presentation Propose StageGoals: Using increasing levels of detail, describe the business needs. Business Impact AnalysisAffiliate AssessmentConduct ModelOfficeRelease ProjectPlanProject ProposalBusinessRequirementsDetailed RequirementsProject Plan &Validation Plan

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SAP Implementation PresentationDesign StageGoals: Translate requirements into a workable design. Plan testing. Prepare the environment for construction activities TechnicalAssessmentBuild Setup DevEnvironmentPrepare for Informal IntegrationTesting(IIT)Design SpecificationDevelopment EnvironmentTest Plan

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SAP Implementation Presentation Construct StageGoals: Implement design by coding and/or integrating software. Execute planned testing. Complete supporting materials such as SOPs, user manuals and training materials. Formally turn system over for acceptance testing.Application Development &Unit TestingInformalIntegration TestingTraining Administration ForExisting &New UsersCompleted SOPs, Training Manuals & User ManualsCompleted Test PlanSource Code

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SAP Implementation Presentation Test StageGoals: Complete user acceptance testing and validation reporting.AcceptanceTestingExecuteFormal IntegrationTesting (FIT)Validation ReportingValidation ReportCompleted Test PlanExecute Test Plan

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SAP Implementation Presentation Deploy StageGoals: Move a fully functioning system into production. Assess system with Sponsor in post-implementation review.CutoverGo-liveCritique & Sponsor FeedbackInstallation Qualification

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SAP Implementation Presentation Support StageGoals: Operate the system according to the specified requirements and procedures. Maintain the system using a change control process.OperationsMaintenanceFunctional SystemControlled MaintenanceProcesses

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SAP Implementation Presentation Technology

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SAP Implementation Presentation TechnologyDefinition: Single Instance Technology- An instance is a single database and hardware environment where the system resides. All programs and data are stored here.Benefits:Higher level of global business integration across the enterpriseBusiness functions within sites and across globe are integratedIntegration facilitates rapid deployment of upgrades, fixes, or enhanced technology worldwideMore streamlined, yet still a complex infrastructure

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SAP Implementation Presentation TechnologyWe have 6 separate SAP environments that are actively used as a part of release cycle or production supportWe run 1 environment (initial installation) that is for Basis prototypingWe run 12 different SAP applications that run a total of 61 different databasesOur standard platform configuration is Sun Solaris Unix servers running Oracle databasesWe have a total of 54,746 users in the production SAP systemThe implementation is accessible in 17 countries

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SAP Implementation Presentation The Final WordUnderstand the magnitudeAppreciate the complexityEmbrace the challenge

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SAP Implementation Presentation Backup Slides

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SAP Implementation Presentation Business Case: The DriversMarketplaceCustomer demandsInnovationCustomer serviceIntense competitionShorter product life cyclesNew competitorsChanging marketsGlobalizationAdvances in technologySmaller margins

Lack of integrationLack of consistent, accurate dataMinimal global dataLack of flexibilityInefficient use of resources

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SAP Implementation Presentation

Reduced complexity and costFaster decision-makingMore flexibilityIncreased ability to manage change

Business Case: The Benefits

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SAP Implementation Presentation GBIP Global LocationsAlbania Algeria AngolaAustraliaAustriaArgentina

ArubaAzerbaijanBahrainBangladeshBelarusBelizeBelgiumBeninBoliviaBosniaBotswanaBrazil

BulgariaBurkinaFasoCambodiaCanadaChileChinaColumbia

CongoCosta Rica

CroatiaCuracaoCyprusCzech Republic

DenmarkDominican RepublicEcuadorEgypt

El SalvadorEnfield, CTEstoriaEthiopiaFinlandFrance

Fresno, CAGabonGermany

Ghana Greece

GuatemalaGuyanaHaitiHondurasHong KongHungary

Iceland IndiaIndianapolis, InIndonesia

IranIraqIreland

IsraelItaly

Ivory CoastJamaicaJapan

JordanKazakstanKenyaKorea

KuwaitKyrgystanLatvia LaosLebannonLibyaLithuaniaMacauMacedoniaMadagascarMalaysia

MalawiMaliMaltaMauritaniaMauritiusMexico

MoldovaPakistan PalestinePanamaParaguayPeruPhilippinesPolandPortugalPuerto Rico

QatarUgandaUraguayRomaniaRussia

United States

UzbekistanVenezuelaVietnam

YugoslaviaYemenZaireZambiaZimbabweRwanda Saudi ArabiaSenegalSingapore

Slovak RepublicSlovoriaSouth AfricaSpain

Sri LankaSudanSurinameSwazilandSwedenSwitzerlandMongolia MoroccoMozambiqueMyanmarNamiviaNepalNetherlandsNew GuineaNew Zealand

NicaraguaNigerNigeriaNorwayOmanSyria TadjikistanTaiwan

TanziniaThailand

TogoTrinidad/TobagoTunisiaTurkey

TurkmenistanUkraineUnited Arab EmiratesUnited Kingdom

Project Scope: Global Locations

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SAP Implementation Presentation Program Approach, continuedSet the standard for large-scale global business process redesign and SAP implementationsFundamentally change the way client will conduct businessDesign key business processesBased on industry, SAP and client best practicesImpact future organizational structureMake available the key data people need to make better decisionsManaged centrally using standard methodologies, templates, and practicesFocused on quality (GMP, CSQ & Project Management Discipline)

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SAP Implementation Presentation The System Engineering Framework (SEF) is a system development and support guide that is aligned with generally accepted project management and software engineering standardsSEF is aligned with the Project Management Body of Knowledge (PMBOK) provided by the Project Management Institute (PMI) and International Organization for Standardization (ISO) standards for creating and managing software

Project Methodology

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SAP Implementation Presentation The Challenge of ChangeEnterprise optimization increases the emphasis on processes and process integration, reducing the emphasis on functionsCommon business processes will challenge the concepts of initiative and uniqueness that are sometimes a source of local prideNew business processes will lead to different jobs and roles, new competency requirements, and new organization structuresWithin an organization everyone will have to change in some way.

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