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Ask Before You Act!

August 2010

DEPARTMENT-WIDE INFO

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CERTIFICATION OF COMPLIANCE All Department of Athletics employees are

required to certify that you have reported any knowledge of violations of NCAA legislation involving Weber State.

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EXTRA BENEFITS Definition

Any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a benefit not expressly authorized by NCAA legislation

Applies to student-athletes and their families and friends. Not an extra benefit if the same benefit is generally

available to the institution’s students or their relatives or friends or to a particular segment of the student body determined on a basis unrelated to athletics ability.

Examples Use of department equipment (copy machines, fax,

etc.) for non-academic or team purposes Non-local or non-occasional transportation Lodging Retention of athletics apparel when not deemed

non-reusable

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EXTRA BENEFITS HYPOTHETICAL You are at a local fast food restaurant

buying a meal for your family. You see a student-athlete in line who does not have enough money to pay for the cost of her dinner. Can you pay for the meal? What do you need to do?

Answer:

Staff members can pay for meals on an infrequent, special occasion

You would need to fill out an Occasional Meal Form to document.

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EXTRA BENEFITS HYPOTHETICAL After paying for the meal, the student-

athlete mentions that she doesn’t have a ride home. Can you take the student-athlete home?

Answer:

Maybe. Institutional staff members may provide occasional, local transportation to institutional staff members

Local = 50 miles (25 miles out, 25 miles back)

Occasional = infrequent, special occasions

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EXTRA BENEFITS HYPOTHETICAL A student-athlete asks you to make a copy

of his driver’s license. Can you make a copy? What should you ask him?

Questions you should ask:

What is the copy for? If it is for academic/travel purposes,

then you can make a copy. If it is to make a copy to send to the

student-athlete’s parents to pay for a speeding ticket in Missouri, you can’t pay for it.

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OCCASIONAL MEALS Institutional employees and boosters may

provides meals to a student-athlete or an entire team on an occasional basis

Employees: anywhere in the locale of WSU

Boosters: may be provided at the booster’s home;on campus; or at an institution regularly used for home

competition

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CHARITABLE APPEARANCES A student-athlete can be used for charitable or educational

purposes as long as:1. The student-athlete receives permission from the director of

athletics/designee;2. The event does not involve cosponsorship, advertisement or

promotion by a commercial agency;3. The student-athlete does not miss class;4. Moneys derived from the activity or project go directly to the

member institution, member conference, or the charitable, educational or nonprofit agency;

5. The student-athlete’s name, picture, or appearance is not used to promote the commercial ventures of any nonprofit agency;

6. The student-athlete and an authorized representative of the charitable, educational, or nonprofit agency sign a release statement ensuring that the student-athlete’s name, image, or appearance is used in a manner consistent with the requirements of this section.

A student-athlete may accept actual and necessary expenses from the member institution, member conference, or the charitable, educational or nonprofit agency related to participation in such activity.

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COACHES ONLY INFO

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COUNTABLE ATHLETICALLY-RELATED ACTIVITIES

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AUDIT RESULTS Biggest issue = failure to turn in paperwork on time or

at all Remember, you have to turn logs in whether you make

phone calls or conduct contact/evaluations or not New Requirements for Official Visits

Projected, detailed itinerary attached with official visit application Final, detailed itinerary must be attached at end before

reimbursement may occur Statement from student host (when applicable) on what

host money was spent on All student-athletes will have to go through training prior to

serving as a student host on an official visit Declaration from coaches on the materials provided to the

PSA (same true for unofficial visits) ALL STUDENT-ATHLETES ON OFFICIAL VISITS MUST

MEET WITH COMPLIANCE TO DISCUSS ELIGIBILITY REQUIREMENTS Still can talk with them on unofficial visits

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CLEARANCE FOR PRACTICE/WORKOUTS

All new student-athletes must go through following steps to be eligible for practice/workouts:1. Signature from coach stating that you want

him/her on the team2. Signature from an athletic trainer stating that

he/she received a physical & met requirements of sickle-cell anemia testing

3. Signature from Kerri stating that they have valid, primary insurance

4. Signature from Amy/Will for gender equity in male sports

5. Signature from compliance to make sure all other requirements are met Eligibility Center Status Enrolled full-time

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Most, if not all, of the forms we use have been revised in the last year

PLEASE use the most up-to-date versions, which should be available on the website and in our officeDO NOT USE COPIES OF COPIES OF COPIES

FROM 3 YEARS AGO!

IMPORTANCE OF USING NEWEST FORMS

MEDICAL HARDSHIPS Fall applications are due September 8 We need to know student-athletes who

are candidates for medical hardships

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All logs due at end of the month If you didn’t have any activity, please

indicate that on a log

COMPLIANCE LOGS REMINDER