Impact on Project Planning and Cost

E. Gschwendtner, 9 April 2014 2

Agenda

• CERN Project Budget• Planning• Summary

E. Gschwendtner, 9 April 2014 3

CERN Project Budget• August 2013: AWAKE has been approved

• CERN appreciates the ‘secured’ in-kind-contribution of the institutes (~3MCHF)

• Allocated budget for CERN (~10MCHF (material and fellows))– Request was based on a best effort basis, ie. Design Report.– Does not include electron source– includes proton/electron/laser beam-line, civil engineering, experimental area, infrastructure, services.

– Based on ‘simple’ design, e.g.• Laser: CERN only takes care of the laser beam-line,

no additional detectors, bunch-compressor,… • Vacuum: no special design needs to be made for

any merging/injection area.• Beam-instrumentation: ‘standard’ CERN detectors

will be used.• Magnets: no new designs foreseen.

E. Gschwendtner, 9 April 2014 4

CERN Project Budget• New since February 2014:

– Electron source will be part of the CERN AWAKE project• Additional budget request to CERN Mid-Term-Plan, MTP, (~3.5 MCHF)

– Decision in June 2014 by the CERN Council– Part of that request is hardware (~1MCHF), which originally was foreseen to come from the

Collaboration not at all sure yet, whether this part will be approved.

Facts:1. Budget for any needed new design of beam-instrumentation, magnets, vacuum-tubes, etc…

currently does not exist.2. Manpower for additional tasks is not defined. 3. Budget for electron source not yet approved.

• Contributions from collaboration to finance hardware should be enforced.

E. Gschwendtner, 9 April 2014 5

Planning

2014 2015 2016 2017 2018T1 T2 T3 T1 T2 T3 T1 T2 T3 T1 T2 T3 Q1 Q2 Q3 Q4

CNGS dismantling CablingCooling and Ventilation installation

Laser installation: clean room, laser beam-line, laser

LS2

Civil engineering:

electron tunnel, laser tunnel

control room refurbishmen

tMagnet Survey

Power converters Vacuum

Beam

instrumentation

Access system

Beam interlock

implementation

Alarm, fire system

Experiment installation: Plasma cell, diagnostics,

Electron source and electron beam-line

installation

Commissioning Physics Commissio

ning Physics

Installation planning:

Specifications of p/e beam instrumentation and e-beam magnets

2 years (design, specifications, procurement, tests)

Specs frozen for vacuum

Note: Not a lot of time for physics! • Phase 1 physics run (proton/laser/plasma) during end 2016 and in 2017• During 2017 also also installation of electron source and beam-line.• Phase 2 (proton/laser/electron/plasma) only first half of 2018.• LS2 lasts until beginning 2020!

Phase 1 Phase 2

E. Gschwendtner, 9 April 2014 6

Planning

• Deadlines:– September 2014: Freeze specifications for vacuum system of phase 1

– November 2014: electron/proton beam merging area for phase 2 defined• Specifications for magnets, beam instrumentation, vacuum it needs 2 years to do the design, specification, procurement, tests manpower available for that?

– Very tight schedule in 2017: physics and electron source and e-line installation.• Install as much as possible already in phase 1, which can then be also used in phase 2.

E. Gschwendtner, 9 April 2014 7

Summary

Proposal:1. Keep design as simple as possible

2. If physics case is there, do the experiment in steps.1. Until LS2 (mid 2018) get first results with simple design.

Allow to stay within the budget Guarantee available manpower Keep planning (tight already)

2. During LS2 design an upgrade.