OFFICE OF THE, CHANDIGARH- 160017

NOTICE INVITING TENDER

Tender No: Admn-III/Comp cons/2019-20/424-37 Dated: 28.05.2019

Sealed Limited Tenders are invited for Computer Consumable items (List enclosed) for office

use during the financial year 2019-20 from the reputed firms/proprietary firms by 10.06.2019 (1:00

PM).

A. Eligibility Conditions:

i) FirmlPropriety Firms/Suppliers should have at least 5 year experience in timely supply of

stationary items to Center/State/PSU/University/Autonomolls Institutions etc.

ii) Bidder should have a valid GST Registration number.

B. Opening of Tender:

(a) The members of Tender Evaluation Committee of this office will open the Bids on

11.06.2019 at 11:00 A.M. at 2nd floor (Room No 218) of this office building in the

presence of the Bidders or their authorised representatives who are present and are

willing to attend the process.

(b) The bid of any bidder who has not complied with one or more of the conditions

prescribed in the terms and conditions will be summarily rejected.

(c) Conditional bids will also be summarily rejected.

C. Earnest Money Deposit

Successful bidder/bidders wi II have to deposit Earnest Money of Rs.l 0000/- in shape

of Fixed Deposit (F.D.) of one year in favour of Sr. Deputy Accountant General (Admn), 0/0

the Pr. Accountant General (Audit) Punjab, Chandigarh. Earnest Money of unsuccessful

bidder will be refunded within 7 days. Earnest Money Deposit of successful bidder will be

kept as performance security for one year starting from the date of award of contract.

In case vendor refuses to fulfill any condition of .the contract, EMD shall be forfeited.

TERMS AND CONDITIONS

D. Defect liability clause:

The Successful vendor shall have to supply the products quoted within 10 days of

placement of order. If at any stage, it would be found that the product supplied by the vendor

is not as per the standards, his earnest money shall be forfeited in addition to rejection of

supplied lot.

Vendor shall also be liable to replace the product in which any manufacturing defects

are noticed, within 15 days from the date of notice and bear all costs incidental thereto.

E. Valid period of contract:

The rate contract will remain valid up to one year from the date of work award. In case

vendor fails to supply the material as contracted upon, the earnest money deposit will be

forfeited and the same material will be purchased from the open market at the risk and eost of

the supplier, apart from initiating legal action for violating terms of a contract.

F. GENERAL CONOITIONS IN THE TENDER

1 . The bidder shall sign and stamp each page of this tender document and all other

enclosures appended to it as a token of having read and understood the terms mid

conditions contained herein and submit the same along with the Tender Document.

2. The bidder would fill up the information in the Annexures enclosed at the end of this

document in clear and legible terms. Wherever required, copies of the supporting

document in respect of details mentioned in the annexure should be enclosed.

Annexure shall also have to be signed and stamped by the bidder or its authorized

signatory.

3. The rates quoted (per unit) must be F.O.R. Chandigarh (Office) and inclusive of

Goods and Service Tax (GST) . These rates will be valid for entire contract period ..

There is no force majeure clause and vendor will have to supply the product on

contracted rates during contract period (upto 31.05.2020).

4. Sr.Deputy Accountant General/ Deputy Accountant General (Admn) reserves the

right to reject any bid without giving any reasons thereof.

5. Supply order will be in batches as per actual requirement of the office during the

financial year 2019-20.

6. Each bidder must supply. the sample of items (wherever required) in a sealed carton

along with the tender documents. The same carton will be returned within 7 days of

completion of tendering process. No charges for that arrangement will be paid by this

office.

7. Delivery of the order: - within 10 days from the date of placement of purchase order.

Penalty for any delay will be levied at 0.1 percent per day of total price of supply

order so delayed for delayed period and will be deducted from the payment of bill.

8. The rates shall be written in clear Iigible figures (with two decimal place for

paisa). No overwriting shall be allowed. The department shall have the right of

rejecting all or any of the tenders and split the work between two or more parties.

No advance amount will be paid by this office.

Bills will be honoured after receipt of items as per standards along with certificate in

the form as attached with tender document.

9. Bidders should mention Guarantee/warranty period for items having

GuaranteelWarranty period. Leaving a column blank under this head would be

treated as No GuaranteelWarranty being offered and item would be compared

accordingly.

10. Two or more bids from a person either as a proprietary firm or as a partner in any firm

are summarily liable to be rejected.

11. The bid shall contain no alterations/cuttings/change in the tender documents . Any

alteration/cutting/change in the tender document specification would make the bid

liable to be rejected.

12. If there arises any dispute arises after award of contract, the matter will fall under the

jurisdiction of competent court located at Chandigarh .

13. Conditional Tenders on behalf of bidder would not be accepted.

Sr. Deputy Accountant General (Admn)

•TO WHOM IT MAY CONCERN

(To be attached with each bill claim by the vendor after supplying the order)

1. I/We certify that the product supplied is an original equipment and not

reused/refurbished product. I understand that in case any deviation is found in the above

statement at any stage, 11 we will be blacklisted and will not have any dealing with the

Department in future. I have read the Tender Document carefully and I1we abide by all the

conditions contained in the Tender Form.

2. IIWe certify that I/We have neither given nor promised to give any sum of money, gift or

any material favour of consideration to any officer/official of % the Pr. Accountant Gene~al

(Audit) Punjab, Chandigarh, Plot No. 21, Sector 17-E, Chandigarh or to any third party for the

purpose of securing award of this contract.

Signature of vendor(Signature with Stamp)

etc:

•CHECKLIST

(DOCUMENTS TO BE ATTACHED)

Item Page No.(please mention the pagenumber below)

Filled in Tender Form

Copy of VAT/Excisc Registration /Sale tax

Copy ufPAN card

5 copies of Sale Bills to confirm that you already have

performed supply contract with the organisations

(State Government/Central governmentILocalIi

Bodies/Municipalities/ reputed banks or reputed

private company) during last five year

Undertaking that the product to be installed shall

be of original make manufactured equipment and

not reused / refurbished products--

Note: Copies of all the documents must be self-certified.

DECLARATION

I1wehereby certify that the information/documents furnished in the Tender Document

is true and correct to the best of my / our knowledge. IIwe understand that in case any deviation is

found in the above statement at any stage, 1/we will be blacklisted and will not have any dealing with

the Department in future. I have read the Tender Document carefully and I1we abide by all the

conditions contained in the Tender Form.

(Signature of Authorized Signatory with date)

--(-:--:-.-~

)

IS 0 oners ar rr !!es emsSr. Name of Item Make Sample Approx. Rates Rates GuaranNo Required quantity per (in Rs) eelwarr

or Not required Unit Dtyup to period

31.03.20191. CD Mailer Oddy Sample 200-300

(Envelops) Required2. CD Cover Plastic Round Sample 200-300

Required3. CD Cover Plastic Local Sample 200-300

Required4. COR Moser Baer Sample 200

Required5. COR6. CD (RW) (Without MoserBaer 200

cover)7. CD (RW) (Without

cover) I

8. CD (RW) (With Moser Baer 200plastic cover)

9. CD (RW) (Withplastic cover)

10 DVD with cover Moser Bear 20011 nvn with cover12 DVD without cover Moser Bear 20013 DVD without cover14 Pen Drive 8 G B HP 100-200 Per Unit

Metal Body15 Pen Drive 8 G B Sandisk 100-200 Per Unit

Metal Body16 Pen Drive 16 GB HP 50-100 . Per Unit

Metal Body17 Pen Drive 16 GB Sandisk 50-100 Per Unit

Metal Body18 Pen Drive 32 GB Sandisk 20-30 Per Unit

Metal Body19 Pen Drive 32 GB HP 20-30 Per Unit

Metal Body20 Pen Drive 64 GB Sandisk

Metal Body21 Pen Drive 64 GB HP -Metal Body22. Toners ( 12A) Compatible 150-200 Per Unit23. Toners ( 15A) Compatible 05 Per Unit-24. Toner 278A Compatible 100 Per Unit25. Toner 388A Compatible 60 Per Unit

- --- --"lO. Toners ( -135/\) Compatible 30 Per Unit

-) .. I .~( \ - -- --- ~-- -----_ . l art ru gc 'L) ) I Compatible 40-60 Per Unit

_.- ----- --_.- - - ----n. Toner 925 Compatible 10 Per UnitI-

L' t fT &C t'd It

29. Cartridge 92 A HP 01 Per Unit nil

30. Cartridge CF 510 HP 10 Per Unit

31. Cartridge CF 511 HP 10 I Per Unit...

32. Cartridge CF 512 HP 10 Per Unit

33. Cartridge CF 513 HP 10 Per Unit

34. Toner CF 210 A HP 05 Per Unit

35. Toner CF 211 A HP 05 Per Unit

36. Toner CF 212 A HP 05 Per UnitI

37. Toner CF 213 A HP 05 Per Unit

38. Toner CF 210 A Compatible 10 Per Unit39. Toner CF 211 A Compatible 08 Per Unit40. Toner CF 212 A Compatible 08 Per Unit41. Toner CF 213 A Compatible 08 Per Unit42. Toner CE-41 OA HP 10 Per Unit

43. Toner CE 411 A HP 06 Per Unit

44. Toner CE 412A HP 06 Per Unit

45. Toner CE 413A HP 06 Per Unit

46. Toner CE-41 OA Compatible 10 Per Unit

47. Toner CE 41 I A Compatible 06 Per UnitI Ir ---- 4iitl'~)I1er CE 412A Compatible 06 Per Unit

49. Toner CE 413A Compatible 06 Per Unit

50. Toner TN 3448 Brother 24 Per Unit

51. Toner TN 2365 Brother 20 Per Unit

52. Toner TN 3448 Compatible; 40 Per Unit,

53. Toner TN 2365 Compatible . 150 Per Unit

54. Cartridge Ribbon LlPI 02 Per UnitLipi 6605

55. Toner Fax Panasonic 10 Per UnitKX-FAT472SX-. -

'. '''. liPS Hattcrics Iwith bide 25-30 Per Unit__ b~y back)

'i~JPS Batteries Exidc 25-30 Per UnitI (wilholll buy back)-----

Per Unitb;". Drum un it DR 3455 Brother 04-08for brother printer

I Please note HP toner/Cartridges should be Made in Japan only