ICTA General Meeting

ICTA Spring 2009 General Meeting Location: Tennis CanadaRexall Centre, Toronto, Ontario

Date: March 31, 2009 7pm

1Meeting Agenda Call to Order and Roll CallApproval of AgendaApproval of minutes of the Fall 2008 AGM (under League News)Treasurers Report Sharon MenzcelPresidents Report Sherry Shannon-Vanstone CIO Report Adrian Cordea2009 ICTA Tournament Update Stuart TeatherMiele League Challenge Update Adwynna MacKenzieLeague Updates and IssuesLadies -- Adwynna MacKenzieMixed -- Bill CrothersPlus 55 -- Bill WrightJuniors Division ChairsOther Business Approval of New ClubsSet Date for Fall 2009 AGMAdjournment

2ICTA 2009 Board of Directors Sherry Shannon-Vanstone PresidentRick Bertozzi Vice PresidentSharon Menczel TreasurerAdrian Cordea - CIOBill Wright - +55 League DirectorAdwynna MacKenzie Ladies League DirectorBill Crothers Mixed League DirectorSonja Zibin External LiaisonSam Kern Past PresidentStuart Teather Tournament DirectorKim MacKay SecretaryVacant Juniors Director

31. Presidents WelcomeSherry Shannon-Vanstone, President

42. Treasurers ReportSharon Menczel, Treasurer

Financial Report

Outstanding Receivables

Q&A

52. Treasurers ReportFinancial Report Profit & Loss Accrual Basis January through December 2008

IncomeClub Memberships $ 2,700.00Interest Income 5.96Other Income 5,966.05Team Entry Fees 8,280.00Uncategorized Income 0.00Total Income $16,952.01

62. Treasurers ReportFinancial Report Profit & Loss Accrual Basis January through December 2008

ExpensesBank Charges $ 1.00Final Tournament 4,806.09General Administration 641.90Honorariums 4,175.00Insurance 538.50Junior Operating Expenses 691.56Meeting Expenses 232.11Plaques 887.98Web Site 2,927.75

Total Expenses $14,901.89

Net Income $ 2,050.12

72. Treasurers Report Balance Sheet December 31, 2008ASSETSCurrent AssetsChequing/Savings AccountBank of Montreal $10,397.22Total Chequing/Savings $10,397.22Accounts ReceivableAccounts Receivable $870.00Total Accounts Receivable 870.00Total Current Assets $ 11,267.22Other AssetsPrepaid Fees $ -245.00Total Other Assets -245.00

TOTAL ASSETS $ 11,022.22

82. Treasurers ReportBalance Sheet

LIABILITIES & EQUITYEquityOpening Bal Equity $ 1,976.64Retained Earnings 6,995.46Net Income 2,050.12Total Equity $11,022.22

TOTAL LIABILITIES & EQUITY 11,022.22

92. Treasurers Report

Revenue Comparative200820072006Club Memberships270025202460Team Entry Fees828083358400Interest$ 5.96$ 7.00$ 6.31Other Income$ 5,966.05$ 0$ 0Total Revenues$ 16,952.01$ 10,862.00$ 10,866.01102. Treasurers Report

Comparative Expenses200820072006Bank Charges$ 1.000$ .80Meeting Expenses$ 232.11$ 352.95$ 292.25Plaques$ 887.08$ 829.89$ 832.22Honorariums$ 4,175.00$ 3,075.00$ 3,075.00General Admin$ 641.90$ 368.38$ 151.75Jr. Operating$ 691.56$ 835.38$ 770.37Web Site $ 2,927.75$ 2,921.15$ 636.6Final Tournament$ 4,806.09$ 5,179.14$ 0Insurance$ 538.50$ 0$ 0Total Expenses$14,901.89$13,561.89$ 5,730.29112. Treasurers ReportComparative200820072006Revenue$ 16,952.01$ 10,862.00$ 10,866.01Expenses$ 14,901.89$ 13,561.89$ 5,730.29Net Income (Loss)$ 2,050.12-$ 3,699.89$ 5,106.02122. Treasurers ReportAccounts Receivable

Silverthorn (2007, 2008) 180.Applewood 30.Belfountain 60.Fitness Institute East 30.Kew Gardens 60.Martingrove 60.Pottageville 60.Sandy Beach/Pickering 30.Sir Winston Churchill 120.Tamheather 90.Meadowvale West 60.Valley 90.

Total$870.

133. Presidents ReportSherry Shannon-Vanstone, President

Executive UpdateSecretary -- Kim MacKayJuniors League Director - openCompensation for ExecutivesClub and Team feesChanges to Constitution (under League News)General Rules (under League News)Finance Review CommitteeExpansion of Tournament committeeNew Logo

144. CIOs ReportTENNISCORES.com

ICTA in 2009

Adrian Cordea, Chief Information Officer154. CIOs Report (contd)TENNISCORESOur relationship with Tenniscores will continue for 2009 seasonAreas we are currently working on with Tenniscores Get Courtside for Tennis Fans and Pros. Website address: http://www.getcourtside.com

ICTA in 2009 New website tentative launch date: April 15th, 2009

Q&A

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176. Update:Miele League ChallengeAdwynna MacKenzie, Manager, Miele League Challenge Daniel Nestor is the Official Spokesperson. ICTA players can enter an online contest to win a hit with Nestor, aRogers Cup VIP package for 10 people and other great prizes from Miele. Monthly Newsletter will highlight league tennis players and clubs. Ambassadors to visit matches at select tennis clubs throughout the summer. Rogers Cup ticket discounts. Showcase matches for the ICTA is on Sunday, August 23rd. Webcast of selected matches. Prizes and recognition at Centre Stage. Photos on website. www.tenniscanada.com/Miele187. League Update:

a. Ladies: Adwynna MacKenzie, Ladies League Director

b. Mixed: Bill Crothers, Mixed League Director

c. Plus 55: Bill Wright, Plus 55 League Director

d. Juniors:Sherry Shannon-Vanstone, Interim19

a. LADIES League Update:

Adwynna MacKenzie, Ladies League Director

Dates: Season Starts May 6th; Bye for all on July 1st Ends August 12th New Rules will be posted by April 15th. Captains voted in over 20 changes last year A Division Chair or League Director will be on duty every Wednesday morning in case issues arise. Schedules will be posted approximately April 15th Special scheduling requests by clubs cannot be accommodated. Rules have been written to allow captains to sort out club scheduling conflicts Rosters will open once the schedules are posted20

a. LADIES League Update:

Summer 2009 Divisions Draft: MAJORS Division

Majors WestMajors EastWhite Oaks 11. Banbury 1ORC 12. Newmarket 1Credit Valley3. Markham 1Bronte 14. Oshawa 1Brampton 15. Glenway 1Central 16. Timberlane 17. Unionville 18. Parkway Valley 1

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a. LADIES League Update:

Summer 2009 Divisions Draft: A Division

A WestA MidwestA Centre Bronte 21. Brampton 21. Richmond Hill Lawn TC 2Tennis School2. Bramalea 22. King City 1Wallace Park 13. Belfountain3. Newmarket 2Wallace Park 24. Meadowvale4. Timberlane 2Whiteoaks 25. Howard Park5. Richmond Hill CC2ORC 26. Caledon 16. Palgrave 1Tecumseh7. York Weston 7. Timberlane 38. Bramalea 18.

A EastRichmond Hill CC 16. Don MillsWhitby 17. Unionville 2German Mills8.Curran HallRichmond Hill Lawn TC 2

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a. LADIES League Update:

Summer 2009 Divisions Draft: B Division

B WestB CentreB EastBrampton 31. Orangeville1. Unionville 3Gordon Alcott 2. Veneto2. Markham 2Applewood3. Glenway 23. Oshawa 2Central 24. Aurora4. WhitbyBronte 35. Newmarket 35. Richmond Hill Lawn TC 3Miss. G&CC6. Pottageville6. Banbury 2ORC 37. Timberlane 47. PleasantviewWhiteoaks 38. Caledon 28. Ajax/Sandy Beach23

a. LADIES League Update:

Summer 2009 Divisions Draft: C Division

C WestC EastPalgrave 21. Parkway Valley 2Brampton 42. Unionville 4Whiteoaks 43. Markham 3ORC 44. BellburyTennis School5. Banbury 3King City 26. Whitby 3Nobleton

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b. MIXED League Update:

Bill Crothers, Mixed League Director

Dates: Season commences on Tuesday, May 12th and Thursday May 14th Concludes on August 11th and 13th

Creation of an extra division at the B level

All schedule match results must be recorded on-line including names

Captains can delete players from their teams

Schedules will be posted around April 15th 25

c. Plus 55 League Update:

Bill Wright, Plus 55 League Director

Dates: Season beginning on either May 7th or 14th and ending the end of August

One or two divisions in the East depending on number of clubs confirmed

Sufficient time is required from the clubs to confirm committed entries

Lack of Ladies has caused some teams to not compete

Future possiblePlus 65 DivisionReplace Ladies Doubles with a Second mens doubles

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c. Plus 55 League Update:

Summer 2009 Divisions Draft

Division 1 WestDivision 1 EastBramptonSandy Beach - PickeringBramalea 1AjaxBramalea 2Richmond HillGordon AlcottBallantraeFitness InstituteBayview VillageSheridanMarkhamWallace ParkParkway Valley

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d. Juniors League Update:

Division Chairs

Mixed League Setsuko Pye

East Val Swail

West -- open288. Other BusinessApproval of new clubsa. Tennis School

Set Date for Fall AGM

Discuss Other Business

299. Adjournment30