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ICASA 2008 Community Programme

15th ICASA

« Africa’s Response:

Facing the facts»

Dakar, Senegal 3-7 December 2008

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COMMUNITY PROGRAMME

Co-sponsors

Support (To be completed)

Coordination

N

A

R

A

Alliance des Religieux

contre le VIH/SIDA

en Afrique



TABLE OF CONTENTS

The Community Programme ....................................................................................... 1

Community Activities in Conferences........................................................................... 2

The ICASA 2008 Community Programme .................................................................... 3

Pre-Conference Specific Events............................................................................... 3

Community Sessions in the Scientific Programme .................................................. 4

The PLWA Lounge ................................................................................................... 4

The Village............................................................................................................... 5

Special Sessions and Events .................................................................................... 6

Documentation, Communication, and After ICASA 2008 ...................................... 7

Added Value of the Community Programme in ICASA 2008......................................... 7

Community Programme Budget.................................................................................. 9

Annexes .................................................................................................................... 11


ICASA 2008 Community Programme 1

The Community Programme

Senegal has been selected to host the 15th International Conference on AIDS and STIs in

Africa (ICASA). This Conference will be held exceptionally for the second time in Dakar

on December 4-7 2008. It will be organized by S.A.A. (Société Africaine Anti-SIDA) under

the patronage of the Government of Senegal. The main topic is “Africa Response :

Facing Realities”.

The 15th ICASA will be a great moment of exchange and sharing of ideas and

experiences about the HIV/AIDS epidemic. Renowned scientists and community leaders

and members from all over the world and inside Senegal are expected to participate in

the Conference.

ICASA 2008 will be a forum of exchange and dialogue, will help various stakeholders to

round up the multi-facetted epidemic and lay the foundation to refocus the strategies on

the real challenges and realities Africa is facing, in an effort to bring about appropriate

responses to the issue of HIV infection.

Through its Community Programme, ICASA 2008 will provide community members and

leaders, network members and their partners with the opportunity to critically and

objectively share and analyze civil society contributions, level of involvement, and

responsibility for the sake of a rational, inclusive, and optimal response.

The most vulnerable populations (PLWH, LGBT, SW, disabled, etc.) have also a key role

to play in the Community Programme in terms of an open, free, and constructive debate

with African leaders and other stakeholders about the specific approaches needed for

their specific conditions in an African context marked by the HIV/AIDS epidemic.

The ICASA 2008 Community Programme aims at five key objectives:

1. Enhancement of community actions; 2. Strengthening dialogue between stakeholders of and partners in the community

response; 3. Creation of an idea and experience sharing framework about the civil society

contribution in the HIV response ; 4. Capacity and skill building for community stakeholders; 5. Opening of dialogue and exchange spaces for other stakeholders (Governments,

researchers, development partners, donors, etc.)

Community Activities in Conferences



HIV/AIDS community response has been developed in Africa in various ways : chains of

support for families affected by HIV/AIDS (TASO in Uganda since 1985), prevention

campaigns earmarked for youths and general populations when the first cases of HIV

infection were identified in West Africa (ENDA campaigns in Senegal, Mali, Côte d’Ivoire,

and Burkina Faso as early as 1988). Nonetheless, the presence of community

stakeholders (NGOs and PLWA groups) in ICASAs was hardly significant at the

beginning. But, the 6th ICASA held in Dakar in 1991 was a turning point with regards

to the active involvement of the first civil society networks (SWAA, AfriCASO) at their

early years. Yaoundé 1992 and Marrakech 1993 have hardly seen any progress in

their involvement in the official programme. The Yaoundé Declaration, the first

contribution of the African civil society was developed by around fifty representatives

gathered off the conference site. A second turning point was Kampala 1995 with the

start of the Community Forum on the eve of the ICASA Conference. The concept will be

adopted during the following ICASA Conferences (Abidjan 1997, Lusaka 1999,

Ouagadougou 2001, Nairobi 2003, and Abuja 2005) to be the key activity of African

community stakeholders who often face real constraints in the integration of their

concerns in the official ICASA agenda.

Despite the integration of key community networks in the International Steering

Committee (AfriCASO, SWAA, NAP+, and youth networks), the preparatory phase with

the Organization Committee of the host country, access to scholarships, clean and

equipped spaces for the Community Village, and PLWH Lounge, there appeared long

conflicts with community participants expressing a lot of frustration, a fact criticized by

many support agencies resulting in gradual loss of interest by several donors.

Now, civil societies networks have ripen and learned to work together in a professional

and constructive way. They are helping mobilize resources for the community

components of ICASA Conferences. They are involved in a consultative process to bring

in significant inputs in terms of content like the African Community Platform (SWAA-

AfriCASO-NAP+) which supported the Community Programme in Abuja.

All these experiences and lessons learned combined with the open-mindedness and

constant support from the Chairperson of the 15th ICASA resulted in the full integration

of the Community Programme into the Conference and the potential success of this

ambitious, rich, and diversified programme.

The ICASA 2008 Community Programme

The 15th ICASA Community Programme includes five key components: pre-conference

specific activities, community contribution in the scientific programme, management

and organization of the Village, management of the PLWA Lounge, and special sessions

and events.

Pre-conference Specific Events



Religious Pre-Conference Event, organized by PACANET (Pan-African Christian

AIDS Network) from November 29 to December 2, 2008 the topic of which is

“Church and HIV”. This pre-conference event will gather over 200 religious

leaders in an effort to measure the impact and identify the gaps in the African

response.

Community Delegate Orientation Session, organized by AfriCASO. It will help

over 1,000 delegates understand the overall Conference programme and clearly

identify sessions in relation to their area of interest.

Social Mobilization or Community March in Town, organized by the African

Community Platform (SWAA, AfriCASO, NAP+) in partnership with YouthFront

and national and local organizations in Senegal (NGOs, CBOs, artists, religious

groups, PLWH, SW, MSM). It is expected to gather over 2,000 community

stakeholders on December 2nd, 2008.

The Youth Forum, organized by Youthfront from November 30 to December 2.

Almost 350 children and youths are expected to receive key updated information

and skills. The Forum will include workshops, debates, panel discussions,

roundtables, exhibitions, capacity building sessions with the youths as

facilitators, and training on communication skills (Media training). Young leaders

will be identified and trained to give interviews and speak in public press

conferences.

Mentoring Programme for the children and youths registered in the

Conference. It consists in putting young leaders in relation to adults with

professional legitimacy in their sector to share their experience through the

following activities:

• Providing training on writing abstracts;

• Identifying the youths whose abstracts are selected in collaboration with the

Secretariat;

• Providing support to the youths whose abstracts are selected in terms of

capacity building sessions at local level at pre-conference period;

• Providing information to youths and children prior to and during the

Conference and support on logistics and travel arrangements at international

level.

Community Sessions in the Scientific Programme

Presentations in the form of abstracts: 92 oral communications and 318 posters are selected for Component C (Epidemiology, Prevention, and Research) and Component D (Social and Behavioural Science). Most of these communications and posters are submitted by community stakeholders who if



supported will meet the participation challenges and share community experience within the HIV/AIDS response.

Non abstracts driven Presentations: Apart from the abstracts submitted in

Components C and D, 10 non abstract driven sessions are proposed by community stakeholders to enrich the Scientific Programme. Those 10 selected sessions which are part of the Scientific Programme will address various issues consistently with the realities of the epidemic in Africa. Each session will deal with a topic in the form of a panel discussion, talk show, interactive dialogue, or roundtable. In addition to the Chair and facilitator, 5 to 6 guests will be involved in facilitating the discussions. The 10 following topics are selected :

ó Stigmatization and Discrimination : facing socio-cultural realities;

ó Universal Access in Africa : review ;

ó HIV Response in Africa: involvement of children and youths ;

ó Taking into account the disabled in the HIV response ;

ó Rape as a weapon of war in the HIV context ;

ó Media and HIV in Africa : Role and involvement of the media in strengthening

the HIV response;

ó Funding the HIV response : involvement of the civil society ;

ó Human Rights and HIV in Africa ;

ó Positive Prevention : Restoring hope for communities infected and affected by

HIV/AIDS in Africa ;

ó LGBT community in African political, religious, and media environment.

Capacity Building Sessions (Skills Building) : A dozen of capacity building

sessions are submitted to the Scientific Committee by community organizations.

Initiatives to strengthen community participation in this area are in progress.

The PLWH Lounge

A lounge with the capacity of 350 places will be equipped and decorated to receive 800

delegates living with HIV. The Lounge situated in the ‘Palais des Congrès’ of “Méridien

Président” Hotel will be a place of rest and relaxation for all PLWH. Drinks and cookies

will be served and restaurant tickets provided for lunch. Medical assistance will also be

available throughout the day.

The Village

A 5 hectares space will be

equipped within “Méridien

Président” Hotel 10

minute walk from the

“Palais des Congrès”. This

decorated and convenient

Village will be a place of



convergence of all community and scientific delegates, and leaders. It will shelter key

meetings such as Community Dialogues and Intergerational dialogues between

youths and leaders, and socio-cultural activities.

The Village will also be the venue for all activities planned within the framework of the

Red Ribbon and in particular ICASA 2008 Community Dialogue Space.

Community Dialogue Space : a meeting and dialogue space between community

leaders and stakeholders where they can exchange and share their views with

regards to the HIV/AIDS challenges.

This Community Dialogue Space is open to all delegates. It will be an

environment suitable for highlighting stakeholders’ achievements and sharing

bets practices in terms of community responses. The issues which will be dealt

with include:

ó Financial Institutions : How can civil society’s access to resources be

facilitated ?

ó The United Nations System : How can the partnership with civil society

be improved ?

ó Scientists and community stakeholders : Why aren’t we working

together ?

ó Where are the youths in the HIV/AIDS epidemic in Africa ?

ó How can communication between key networks leaders and their

members be improved ?

ó Government-civil society partnership : Towards scaling up HIV

national responses.

ó What are the next steps for the youth in the aftermath of ICASA 2008 ?

ó How can African civil society organizations capacity be more

developed ?

For each issue the session will gather, in addition to the 3 guests from various

institutions and selected consistently with the topic to be debated, 2 discussants, and 1

moderator. The topics will be dealt with by the guests, the discussants will help explore

the issues by interacting with the audience who ask questions to the guests under the

facilitation of the moderator. Each session is expected to gather over 200 participants

from the community sector. (See Agenda at the bottom of the document).

Networking Space : A space for community members to meet.

Youth Pavilion (YouthFront) : A youth pavilion will be equipped within the

Community Village. It will be a convergence point for all registered delegates



(children and youths) and a networking and partnership development space

between youths and adults.

Within the pavilion, various activities will be implemented. They include: forums,

film projections, testimonies, games, art exhibitions, drama, reporting, and e-forums.

Daily orientation and debriefing sessions will also take place for young delegates to

fully participate in the conference and support advocacy efforts.

Exhibition Booths: 30 booths will be equipped within the Village for the purpose

of exhibitions. One part for organizations and another one for the community

market.

Socio-cultural activities: In addition to the booths, visual artists will be on site

on a permanent basis to exhibit their works of art and make before the

conference delegates new works of art. Renowned singers such as Ismael Lô,

Baba Maal, and others will produce every day after 6 PM.

Food in the Village: At the entrance of the Village, a space will be equipped for

participants to have their food. Delicious quality African food will be served at

affordable prices.

Special Sessions and Events

Community Celebration: At the 14th ICASA held in Abuja, the African

Community Platform (AfriCASO, SWAA, and NAP+) organized the first edition of

the African Community Prize awarded to around 50 stakeholders from various

categories. The prize is awarded to important African and foreign persons who

participated in the emergence, promotion, and strengthening of the African

HIV/AIDS community response.

The second edition of this prize award event will be organized during the 15th

ICASA in Dakar. In addition to those who will be awarded the prize, a joint

ceremony will gather African community organizations which have received the

Red Ribbon Awards 2008.

African Women’s Gala: The 15th ICASA will be an opportunity to organize the

first edition of the African Women’s Night. It will be an opportunity for SWAA to

celebrate the African woman and review its stand in the context of HIV/AIDS. The

ceremony will gather other stakeholders and partners involved in the issue of

‘Women and HIV’.

Documentation, Communication, and After ICASA 2008



All arrangements will be made to ensure effective communication on the

community programme. The planned documentation will cover activities related

to the drafting, copying, and dissemination of the community programme report

in softcopy (DVD) and hardcopy (paper).

Added Value of the Community Programme In ICASA 2008

ICASA conferences are commonly seen as meetings between biomedical researchers dealing with aspects beyond the understanding of the general population.

Community participation in this conference will help shed light and mainstream the concerns of the general population as far as the HIV/AIDS epidemic is concerned.

In addition to the diversity, richness, timeliness, and relevance of the topics that will be addressed, the Community Programme will help meet the challenges of quality and excellence during ICASA 2008.

The Community Programme will be an opportunity of exchange between the various community stakeholders, mutual capacity building on current issues between community delegates, and direct interaction with other leaders in an informal way.

The role that community stakeholders (PLWA, LGBT, SW, disabled) will play at organizational and programmatic levels will help address real issues that have never been explored in African meetings, lay the foundation for a formal dialogue between the various stakeholders, and engage in advocacy during the Conference and in their respective countries after the Conference.

Mechanisms will be developed to monitor declarations and commitments between ICASA 2008 and the next one (ICASA 2011) in an attempt to assess the achievements.



Community Programme Budget

Budget Items Estimated cost

In Euro PRE-CONFERENCE SPECIFIC ITEMS 112,988 Pre-Conference Satellite by PACANET NA Community Orientation Room renting (interpretation equipment, video projector, screen, laptop) 15,000 2 Interpreters 1690 Youth Forum 50 scholarships (1 500 X 50) 75,000 Community Rally Production of materials (banners, T-shirts, flyers) 8,536 Medical assistance 2,000 Organization 762 Drinks (2 000 X 5) 10,000 COMMUNITY SESSIONS IN SCIENTIFIC PROGRAMME 150,000 Participants Session « Abstracts » 30 full scholarships (1 500 X 30) 45,000 Participants Session « Non Abstracts Driven » 30 full scholarships (1 500 X 30) 45,000 Participants Community Convergence 40 full scholarships (1 500 X 40) 60,000 THE VILLAGE 123,648 Logistics and facilitation Equipment and decoration 118,148 Organization and sound 5,500 SPECIAL EVENTS 22,147 Community Celebration Cultural organization 2,750 Prizing 5,700 Cocktail (1,000 guests) 6,098 African Women’s Gala Cultural organization 2,750 Cocktail 3,049 PLWH LOUNGE (800 for 4 days) 58,994



Room renting 2,440 Equipment and decoration 5,335 Drinks 21,951 Restaurant tickets (lunch) 29,268 Documentation, Communication, and ICASA 2008 Aftermath (Internet, Telephone, Report) (5%)

23,389

Total 491 ,166



Annexes



Days 4/12/2008 5/12/2008 6/12/2008

ICASA 2008

3-7 December 2008, Dakar

Agenda

Draft



11:00-

12:00

Sharing Best Practices (To be completed by Andrea and Robin)

Sharing Best Practices (To be completed by Andrea and Robin)

Sharing Best Practices (To be completed by Andrea and

Robin)

12:30-14:00

Financial Institutions Topic: What is available from financial institutions for civil society? Guests: Global Fund –Michel Kazatchkine World Bank – Elizabeth Lule ADB (Senior Health) Hosts: M: Sisonke Msimang- South Africa (OSISA) D1: Lucy Ng’ang’a -Tanzania (EANNASO) D2: Daouda Diouf – Senegal (Observatoire) Issues: 1.Mechanisms for facilitating civil Society access to resources at country levels 2. How to address and prevent bottlenecks 3. What are the alternatives 4. Sustainability of initiated processes Follow up: Lucy Ng’ang’a Magatte Mbodj

UN Systems Topic: How do we improve partnerships between UN systems and civil society? Guests: UNAIDS – As Sy WHO (Africa) – Dr Sambo UNDP – Jeffery O’Malley Hosts: M: Cheick Tidiane Tall – Mali (AfriCASO) D: Samuel Kissi – Ghana (Youth Coalition) D: Beatrice Were – Uganda (ICW) Issues: 1. Institutionalised mechanisms for involving Civil Society 2. Moving from ad-hoc collaboration to formalised and structured partnerships 3. How to improve UN role in mediating/ facilitating relationship between government and civil society as well as Private sector and civil society Follow up: Cheick Tidiane Tall (AfriCASO) Sydney Hushie (GYCA)

Bridging the gap- Science and Community Topic: Scientist and community actors –Why aren’t we working together? Guests: CDC – Kevin Fenton

ANRS – Jean françois DELFRAISSY

African AIDS Vaccine Program - Kaleebu

PONTIANO

Host: M: Fodé Simaga – Burkina Faso (PAMAC) D: Hakima Himmich – Morocco (ALCS) D: Bernice Heloo – Ghana (SWAA) Issues: 1. Scientific research restricted to the academic? 2. Role of Civil society in behavioural research 3. Ethics and community participation in the research in Africa 4. Scientists as advocates? Follow up: Daouda Diouf (ENDA) Eric Fleutelot (SIDACTION)

14:00-16:00

Intra Network dialogue & accoutability

Topic: How to improve dialogue between network leaders and their constituents Guests: -Innocent Laison, AfriCASO (Senegal) -Mercy Machiya, SANASO (Namibia) -Norine Huni, REPSII (SA) Hosts: -Jane Mwangi, KANCO (Kenya) - Issues: 1. Networking: What are the current obstacles that exist? And why? 2. How to improve and strengthen our networks (coordination, communication, governance, representation)

Follow Up: Myra Innocent

Intergenerational Dialogue Topic: Where are the young leaders in the African response to HIV/AIDS? Guests: UNAIDS – Peter Piot Princesse Mathilde Belgique Minister of Youth – Nigeria Youthfront - Sydney Hushie Hosts: M: AfriCASO – Innocent Laison D1: Marco Gomez – Living Positively D2: Rosemary Kapandura – Childhood HIV/AIDS Zimbabwe Issues: 1. Leadership opportunities for young people 2. Stakeholder commitment to ensuring youth participation 3. Obstacles created by present leaders and obstacles young people face Follow up: Sydney Hushie Abdou Salam Mbengue Habibatou Haidara

Intra Network dialogue Topic: Dialogue between networks’ leadership and their constituencies Guests: GNP+ Chris Mallouris, NAP+ Mike Anganga, UN+ Bhatupe Mhango ICW Southern Africa, Gcebile Ndhlovu In presence of Network Board members Moderator David Chipanta (CRS Nigeria, ex-NAP+ chair) – Major Ruranga (Uganda)? Hosts Susan Kekelwa Kongo (NZP+ and ICW) Dhiren Moher (Mauritius) West-central, French-speaking Africa? Issues 1. Autonomy of Regions Vs Coordination – The reality of this 2. Building capacities of (Regional, national?) networks – challenges and good practices 3. Information management across the different levels of the PLHAs networks – what are the potential ways; reality Accountability of Positive leadership to their constituencies Follow up: Miriam and Niang, (Innocent)

16:00-18:00

Dialogue African Governments – Civil Society Topic: Government-Civil Society Partnership: Scaling up HIV/AIDS

Youth Adult Partnerships

Topic: What’s next for young people after ICASA? Guests:

Technical Support Mechanisms in Africa: Topic: Increasing the capacity of Civil Society organizations Guests:



response at national levels Guest: Deputy permanent Secretary, GTC Cameroon - Dr Nomzo Etienne CNLS Rwanda - Dr Agnes BINAGWAHO Executive Secretary HCNLS, Mali – Mr Malick Sene, Hosts: M: Dr Abdelkader Bacha D1: Tita Isaac D2: Mercy Machiya Issues: Government-Civil Society Partnership 1. Roles and responsibilities 2.Constraints/Obstacles 3. Best practices : Which partnership for optimal national response ? Follow up : Cheick T. Tall A. Bacha

ICASA Chair – Prof. Mboup SAA UNFPA – Dr. Dairo Akinyele Save the Children – Ame Davids Global Fund - Guests: M: Sydney Hushie – GYCA Ghana D1: Edford Mutuma – AfriYAN Zambia D2: Brian Kironde – UNFPA Uganda Female youth Issues: 1. Post ICASA follow-ups 2. Sustainable funding for children and youth initiatives 3. Sustained dialogue with young people Follow up: Eric Dombou GYCA Senegal Habibatou Haidara – UNAIDS Senegal

- UNAIDS DAT Southern Africa à Director DAT (name to be specified) - Global Fund à Mick Mathew - Milly Katana (Uganda) Hosts: M: Lydia Saloucou : IPC (Burkina Faso)

D1: M. Cornelius - GTZ D2: Représentante ASDI (SIDA, Sweden) representative in Southern Africa D3 : Kibibi Maia Thomas - (West and Central Africa) Issues: 1. Understanding the existing offer in Africa – through 3 mechanisms: TSF, CSAT, TS Hubs (added value and limitations) 2. Appreciate levels and areas of the demand (needs of Civil society) – view of the beneficiaries 3. Funding Technical Support – Integrated mechanisms (GF) and additional initiatives (GIST…) 4. Overcoming obstacles for access by Community Organizations to a quality offer. Follow up : A. Bacha Cheick T. Tall

18:00-21:00

Socio-Cultural Activities - Carlou D - Frères Guissé

Follow up: Magatte Mbodj Innocent Laison

Socio-Cultural Activities - Baba Maal


Socio-Cultural Activities - Wa Flash - Iso Lô




15th ICASA COMMUNITY PROGRAMME (Draft)

Caption Non Abstract driven sessions

Pre-conference activities Cultural Activities Community Convergence Activities

Date Timing

Nov 29 Nov 30 Dec 1st Dec 2nd Dec 3rd Dec 4th Dec 5th Dec 6th Dec 7th

07:00-08:00 PACANET 08:15-10:15 YouthFront

For a greater involvement of

children and youths in HIV/AIDS

response in Africa 10:30-12:00

Human Rights and HIV in

Africa Stigma and discrimination:

How to deal with socio-

cultural realities?

Positive prevention:

restoring hope for African

PLWH/Affected

12:30-14:00

Community Orientation

Community Convergence Lunch with:

Financial Institutions

Community Convergence Lunch with: UN Systems

Community Convergence Lunch with:

Scientific Community

14:30-16:00 Community March: Act

Now!

Media and HIV in Africa: role

and

Funding HIV/AIDS response:

LGBT people in the African

political,



involvement in scaling up the

response

involvement of civil society

religious and media

environment Intra Network

dialogue & accountability

Intergenerational Dialogue

Intra Network dialogue

Universal Access: what

are we talking about?

Taking into account the

disabled in the HIV/AIDS response

Rape as weapon of war in a context of

HIV

16:30-18:00

Followed by a briefing

Dialogue African

Governments – Civil Society

Youth Adult Partnerships

Technical Support Mechanisms in

Africa

18:30-20:30 Music Break:

Carlou D Frères Guissé

Music Break: Baba Maal

Music Break: Wa Flash Ismaël Lô

21:00-23:30 African Woman

Night Community Celebration


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