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HUNSBURYMEADOWS PARISH COUNCIL

Minutes of the Annual Meeting of Hunsbury Meadows Parish Council (AGM)

held on Wednesday 4th May 2016 at 7.30 pm in the Community Room, Parsons Meade, West Hunsbury.

Present: Cllr Debbie Hammond(Vice Chairman) Cllr Stephen Hiscock Cllr Sandy Hudson Cllr Alan Maskell Cllr Stuart Hemming Cllr Manjit Garlick Cllr Alan Buckley

Clerk : Lalitkumar Patel

In attendance: County Councillor Jill Hope 1 parishioners and PCSO Lee Shelton.

1.ELECTION OF CHAIRMAN-Cllr Hiscock- Proposed by Cllr Hammond Seconded by Cllr Hemming

There being no further nominations for the Chairman, Cllr Stephen Hiscock was duly elected as a Chairman for the forthcoming year.

2.ELECTION OF VICE CHAIRMAN- Cllr Hammond-Proposed by Cllr Maskell -Seconded by Cllr Hiscock

There being no further nominations for the Vice Chairman, Cllr Debbie Hammond was duly elected as a Vice Chairman for the forthcoming year.

3.ACCEPT ANCE of the Office form was duly signed by the Chairman Stephen Hiscock in presence of the clerk.

4.ADOPTION OF DOCUMENTS: The following documents were reviewed and adopted: Code of Conduct. Standing Orders Financial Regulations Policy dealing with media Requests Policy on Transparency Code Risk management Procedure and Complaints Procedure

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5.APOLOGIES FOR ABSENCE - No apologies were received.

6. DECLARATIONS OF INTERESTS- Members were asked to declare any interest in the items within the agenda by the Chairman - No declarations were made.

7. RESOLUTION TO APPROVE AND ACCEPT MINUTES -of the last meeting held on 6th April 2016. It was proposed by Cllr Hudson and seconded by Cllr Garlick that the minutes be adopted as a true record, and was unanimously approved.

8. MATTERS ARISING- None

9. PUBLIC PARTICIPATION SESSION-Mrs Costello thanked the council for getting the path completed near Banbury lane.

PCSO's Report: PCSO reported that letters were sent to the residents on Riverstone way regarding traffic congestion and that situation will be monitored.

On confirmation that the parish has 10 volunteers for the 'Speed Watch' programme the PCSO undertook to take it to the next stage.

10.REPORTS: C. Cllr Hope reported that: i) There will be some impact on Hunsbury Meadows from the HGV traffic

that may be generated by the Planning approval of the Westbridge Development at the old gas plant in Northampton.

ii)The Rail Central development again is likely to increase traffic movement around Hunsbury Meadows.

11.PLANNING MATTERS: None to decide.

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12. Finance: The following list of payments was proposed by Cllr Hammond, seconded by Cllr Hiscock and approved unanimously. The reconciled Cash book balance of £31, 19 7 .64 was accepted.

Inv. Ref Details Amount VAT Total CHQNo. NCALC 5736 Chairman' training 234.00 0.00 234.00 Bnktfr Lalitkumar Month Clerk's salary to Patel 1 30/04/16 266.88 0.00 266.88 Bnktfr The Bouncy Hire of Bouncy Kings

Total

8962 castle 149.17 29.83 179.00 100142

650.05 29.83 679.88

13. Payment to Enterprise Management Services- Cllr Maskell proposed, seconded by the Chairman, and unanimously agreed that this should be paid. Cllr Hemming expressed a view that EMS should complete the work. In absence of the original quotation at hand, it was agreed that Cllr Hammond would contact Mr Farmer of EMS.

14. Annual Accounting Statement for 2015/16-The clerk presented the Annual Accounting Statement with a Statement of variances and explanation summary. Cllr Maskell proposed its acceptance. Cllr Hudson seconded it and it was unanimously approved by the council. The Chairman signed the copy of the statement in the Annual Return.

15. Bank-The clerk informed the meeting that online payment was now available with Barclays but dual authorisation was not yet initiated. Cllr Hudson proposed that the mandated councillors are authorised to undertake online payments. This was seconded by Cllr Hemming and accepted by the council.

16. Vacancy-The chairman thanked past Chairman Stephen Jelley, who resigned as a councillor recently, for his substantial contribution to the parish council from the time of Banbury Lane Association. The Chairman proposed and it was unanimously agreed that the clerk should report the vacancy to the Elections Commission and prepare a notice of the vacancy for the notice for publication. It was also agreed that the clerk should write a letter of appreciation to Mr.Stephen Jelley.

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17. LOCAL MA TIERS-• Council's Website- It was agreed that further investigation was

necessary prior to finalising the type and style of website which would serve the best purpose of the council.

• Benches- The clerk reported that the order should be delivered within a week. Cllr Hammond agreed to contact the installer of the bench.

• Parish Plan-No further discussion. • Play ground-Banbury lane- Deferred awaiting a report from

Cllr. Bottwood (NBC) • Installation of new Equipment in Play Area-The chairman reported

that this should be done within next two months. • Notice board at Pineham-lock estate- Cllr Hammond reported that a

new notice board is being manufactured. • Parish paths- Cllr Hammond reported that the extension of the path is

now completed by David Wilson Homes. • Cooperation with Upton- On inquiring, the clerk found out that

Upton Parish Council has a new chairman and a new clerk. Copy of the letter sent before has been sent to the new clerk to put forward to their council.

• Paths from Banbury lane to the canal- It was agreed that Cllr Hammond will contact Phoenix for a quotation.

• Party in the Park Fun Day- Cllr Hudson reported that a Bouncy Castle has been ordered and a meeting of the working group is required to finalise the Floor plan, Advertising, Timing etc. The Clerk reported that a response from the Mayor's office is awaited.

• Traffic on Banbury lane-Lorries and BT vans- No report, but Cllr Hemming to contact the Community Liaison officer Helen Howard once again about its progress.

• Additional Dog Waste Bin- Cllr Hiscock reported that the meeting with Cllr Bottwood and Mr. Rackley (DWH)went well. Cllr Bottwood undertook to look in to this.

• Towpath at Wootton Brook- The clerk read out the email sent to the Canals and Rivers Trust and that the response is awaited.

• Rain Water Drains at Pineham Lock- The Chairman reported that Mr Rockley has agreed to check the original design and approved plans before responding about the safety grills.

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18. CORRESPONDENCE- In addition to the ones circulated, the clerk read out his letter to Ms Sam Hillier regarding compensation for getting a tree cut

19. DATE OF NEXT MEETING- 1 st June was agreed. The Chairman apologised that he will not be able to attend that meeting since he will be out of town.

The Chairman declared the meeting closed at 9.0Spm

Signature.A.~.................. .. Date .. . C?. J. .{oG.(..29.(.~ .. .. Chairman

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