HR FORUMMARCH 10, 2009

NEWS

WEB TIME ENTRY EMPLOYEE EMAIL NOTIFICATION IS HERE !

To WTE Employees: First notification: 3 days before end of pay period

(if on weekend, the Friday before) to employees who have not started their WTE

Final notification: At actual end of pay period to any WTE employee who has not submitted their WTE. That leaves two days for action. Email show current status of WTE.

FIRST EMPLOYEE NOTIFICATION EMAILFrom: Payroll Webmaster

Sent: Friday, March 13, 2009 6:00 PM

To: Employee, WTE

Subject: Payroll Web Time Entry Reporting Notification

Employee, WTE

You have not completed a timesheet for the pay period 03/01/2009 to 03/15/2009. The status of your timesheet right now is : Not Started.

Please complete your timesheet as soon as possible to ensure you get paid.

Thanks,

Texas Tech Payroll Services

FINAL EMPLOYEE NOTIFICATION EMAIL

From: Payroll WebmasterSent: Sunday, March 15, 2009 6:00 PMTo: Employee, WTESubject: Payroll Web Time Entry Reporting Notification

Employee, WTE

Final Notice!!!

You have not completed a timesheet for the pay period 03/01/2009 to 03/15/2009. The status of your timesheet right now is : Not Started.

Please complete your timesheet NOW to ensure you get paid.

Thanks,Texas Tech Payroll Services

WTE APPROVER EMAIL NOTIFICATION IS HERE!!

First notification: 3 days prior to end of pay period to approvers of employees who have not started their WTE (if on weekend, Friday before).

Final notification: At end of pay period to approver of any WTE employee who has not submitted their WTE. Indicates status of WTE.

Gives employee and approver two days to complete WTE.

FIRST APPROVER EMAIL NOTIFICATIONFrom: Payroll WebmasterSent: Thursday, March 12, 2009 6:00 PMTo: Approver, WTESubject: Payroll Approver Web Time Entry Reporting

Notification

Approver, WTE

This is a list of the employees for which you are a timesheet approver who have not

started their timesheets for the pay period: 03/01/2009 to 03/15/2009.

They must complete their timesheets in order to be paid.

Thanks,Texas Tech Payroll Services

Employee Name, Tech ID------------------------------------Doe, John R00900000Martin, Jane , R33202000

FINAL WTE APPROVER EMAIL NOTIFICATIONFrom: Payroll Webmaster

Sent: Sunday, March 15, 2009 6:00 PM

To: Approver, WTE

Subject: Payroll Approval Web Time Entry Reporting FINAL Notification

Approver, WTE

This is a list of the employees’ timesheets that you need to approve for the pay period 03/01/2009 to 03/15/2009

Please review these timesheets as soon as possible.

Thanks,

Texas Tech Payroll Services

Not Started

Employee Name, Tech ID

Doe, John, R00908765

Incomplete

Employee Name, Tech ID

Ross, Harry R90876754

Returned for Correction

Employee Name, Tech ID

None

Pending Approval

Employee Name, Tech ID

Smith, Mary R9863210

EPAF EMAIL NOTIFICATIONS BY END OF APRIL!!!

Specifications requested are:  Send email to Approvers in approval levels 1-73. Send CC to the Approver’s Proxy/Proxies Frequency: twice per day, 10:00 am and 3:00 pm Send email to all Originators who have ePAF

transactions awaiting their review/action Frequency: twice per day, 10:00 am and 3:00 pm Email notification to Originators listing PAFs they

originated that have been waiting for review/approval for 3 days or more

Combine with email listing ePAFs awaiting originator’s review/action, or do a separate email.

Frequency: twice per day, 10:00 am and 3:00 pm 

EMAIL FOR APPROVERS From: ePAF@TTU.EDU (unattended mailbox) To: Approver Cc: Proxy Subject: ePAF notification   The following ePAFs are pending your review/approval.   Link to your ePAFs via the portal: ‘ePAF’ link on the Work Tools tab or ‘My

Employment Information’ link on the Employee tab.   Employee Trans # Type of Change Required Action Date Sent Originator Routed To   This is an unattended mailbox. Please do not reply to this message.

EMAIL FOR ORIGINATORS From: ePAF@TTU.EDU (unattended mailbox) To: Originator Subject: ePAF Notification       The following ePAFs are waiting for your review/action:   Link to your ePAFs via the portal: ‘ePAF’ link on the Work Tools tab or

‘My Employment Information’ link on the Employee tab.     Employee Trans # Type of Change Transaction Status Date Sent

ADDITIONAL 3 DAY NOTICE The following PAFS that you originated have been waiting

for review/approval for 3 days or more:   Employee Trans # Type of Change Required Action Date Sent Originator Routed To         This is an unattended mailbox. Please do not reply to this

message.

WTE ERRORS

Failure by Employee and Approvers to usecorrect leave codes.

Example: Sick Leave Exception, Sick Leave Pool

Result: Docked Pay.

USE PREVIEW SCREEN

MULTI-PURPOSE ONE TIME PAYMENT FORM

CONGRATULATIONS!

FORMS ARE LOOKING GOOD WITH THE RIGHT INFORMATION.

This form replaces Part B of the Additional Comp process…….but we still need Part A.

Part A has been placed on our forms page next to the One Time Payment form.

EMAIL FORMS TO HR COMP

Wage and Salary (Compensation) now has a group email box that can receive scanned forms

HRComp@ttuhsc.edu

Regional centers continue to process forms through your HR office.

NEXT HR FORUM

APRIL 14, 2009

QUESTIONS???