hpa personnel reference book

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PHILIPPINE ARMYPERSONNEL

REFERENCE BOOK

13 December 2006

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The Philippine Army Personnel Reference Book contains a compilation of past and present policies crafted by the Headquarters Philippine Army. The information contained in this book shall not be communicated, either directly and indirectly, to the press or to any person not authorized to receive it.

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TABLE OF CONTENTS

(Career Management and DLO)

Page

LETTER OF PROMULGATION 3 FOREWORD 4 PREFACE 5 ACKNOWLEDGMENT 6 TABLE OF CONTENTS 7-19 Chapter 1 PLACEMENT 20

1.1 Personnel Assignment / Transfer

1.11 HPA Letter Directive dated 15 Nov 06 21-24 Implementation of EDRD

1.12 HPA Letter Directive dated 08 Aug 06 25-26

Rotation of Personnel

1.13 HPA Letter Directive dated 18 Oct 04 27 Failure to Comply with Official Orders of Military Personnel Transferred, Placed Detached Service/Temporary Duty

1.14 HPA Letter Directive dated 28 Aug 01 28

Levelling of Personnel 1.15 HPA Letter Directive dated 21 Mar 01 29-30 Rotation of officers and EP 1.16 HPA Letter Directive dated 18 Nov 78 31

Policies / Instructions on Combat Assignments

1.2 Tenure in Office

1.21 HPA Letter Directive dated 24 May 05 32-33 Minimum and Maximum Term of Office (Tenure Limits)

1.22 HPA Letter Directive dated 05 May 05 34

Tenure of Office of SDOs/DOs

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1.3 Solicitations for Personal Advancement

1.31 HPA Letter Directive dated 21 Apr 05 35 Solicitation of Military Personnel for Personal Advancement

1.32 HPA Letter Directive dated 06 Oct 03 36

Solicitation for Personal Advancement

1.4 Designation to Positions

1.41 HPA Letter Directive dated 16 Nov 06 37-38 Designation of Division Training Unit (DTU) Commander

1.42 HPA SOP Nr 20 dated 24 Oct 06 39-42

Policy Guidelines in the Selection for the Position of Army Sergeant Major, Deputy AFP Sergeant Major for the Philippine Army


Utilization of Female Line Personnel In the Philippine Army

1.44 HPA Letter Directive dated 10 May 06 46-47 Selection for Designation as Brigade Commander and Deputy Brigade Commander

1.45 HPA Letter Directive dated 10 Nov 05 48-50 Designation of Battalion Commanders for Combat Units

1.46 HPA SOP Nr 06 dated 03 Oct 05 51-53 Qualification/Selection for the Position of Unit Sergeant Major

1.47 HPA Letter Directive dated 25 Feb 05 54

Clearances for Sensitive Positions / Assignment

1.48 HPA Letter Directive dated 21 Jan 05 55-56 Selection for the Designation as Brigade Commander and Deputy Brigade Commander

1.49 HPA Letter Directive dated 14 Jun 04 57 Designation of Intelligence Officers

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1.50 HPA Letter Directive dated 23 Dec 03 58-59 Designation of SDOs

1.51 HPA Letter Directive dated 15 Sep 03 60-61

Rigid Screening of Officers Assigned with Special Units

1.52 HPA Letter Directive dated 08 Sep 03 62-64 Designation of Battalion Commanders (Amended CY 2003)

1.53 HPA Letter Directive dated 16 Jul 03 65-66

Temporary Designation of Commanders, Chief of Unit Offices in the Absences of the Incumbents

1.54 HPA Letter Directive dated 15 Jan 03 67-68 Designation of Officers to Key Positions

1.55 HPA Letter Directive dated 03 Sep 02 69-70 Confirmation for the Designation of Key Positions

1.56 HPA Letter Directive dated 25 Apr 02 71-72

Selection of Brigade Commanders

1.57 HPA Letter Directive dated 24 Apr 01 73-74 Selection of Brigade Commanders

1.58 HPA Letter Directive dated 23 Apr 01 75-76 Designation to Staff Positions Reserved for O6

Chapter 2 EDUCATION AND TRAINING 77

2.1 Selection and Utilization of Students

2.11 HPA Letter Directive dated 18 Sep 06 78-79 Utilization of SFOC and SRC Graduates 2.12 HPA Letter Directive dated 26 Jan 06 80-86

Selection of Candidates for Foreign Training / Schooling

2.13 HPA Letter Directive dated 13 May 04 87-88

Selection of Candidates for Foreign Training 2.14 HPA Letter Directive dated 02 May 05 89-91 Philippine Army Schooling Board

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2.15 HPA SOP Nr 04 dated 30 Aug 02 92-95 Selection of Candidates for

Army NCO Course and Utilization of Graduates

2.2 Selection and Admission of Students

2.21 HPA Letter Directive dated 01 Sep 06 96

Amendment to HPA SOP Nr 15 dated 29 Nov 04

2.22 HPA SOP Nr 15 dated 29 Nov 04 97-102 Screening and Selection of PA Officers for The Command and General Staff Course

2.23 HPA Letter Directive dated 20 Nov 04 103-106

Philippine Army Schooling Standard Committee

2.24 HPA SOP Nr 07 dated 11 May 04 107-112 Programming of Officers for Basic and Advance Course

2.25 HPA Letter Directive dated 10 Feb 04 113-115

Deferment of Schooling

2.26 HPA Letter Directive dated 28 Jan 03 116-118 Reminders Re-Scholarship under

Section 22K, NDA 2.27 HPA Letter Directive dated 08 Feb 00 119-120 PA CGSC Admission Policy

2.3 EP Career Course Policies

2.31 HPA Letter Directive dated 25 Mar 03 121-123 List of all Courses Accredited as Basic and Advance NCO Career Course

2.32 HPA Letter Directive dated 01 Apr 03 124-125 Amendment to HPA Letter Directive dated 08 Oct 02 subject Termination of Accreditation of EP Courses

2.33 HPA Letter Directive dated 30 Aug 02 126-127 Incentives for Students/Graduates of Army NCO Course

2.33 HPA Letter Directive dated 21 Jul 99 128-129 EP Career Course

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2.4 Other Training Policies

2.41 HPA Letter Directive dated 13 Mar 06 130-131 Renaming of Title for Signal Corps Career Courses

2.42 HPA SOP Nr 04 dated 01 Mar 04 132-136

Changes of Armed Forces of the Philippines Occupational Specialty (AFPOS)

2.43 HPA Letter Directive dated 23 Mar 92 137-138

Policy on Student Failure in Schooling Duties Chapter 3 PROMOTION 139

3.1 Officer Promotion

3.11 HPA Letter Directive dated 07 Mar 06 140-141 Temporary Promotion to Grade O-3

3.12 HPA Letter Directive dated 03 Sep 04 142-143 Proposed PA Officer Performance Reporting System

3.13 HPA SOP Nr 03 dated 19 Mar 04 144 Placement and Deletion of Names In The PA Seniority Lineal List (SLL) 3.2 Enlisted Personnel Promotion 3.21 HPA SOP Nr 10 dated 09 June 2006 145-151 Promotional Examination for EP

3.22 HPA SOP Nr 13 dated 29 Dec 03 152-155 Promotional Examination for PA Enlisted Personnel 3.23 HPA Letter Directive dated 29 Dec 04 156-159 Promotional Examination for EP

3.24 HPA Letter Directive dated 09 Jul 03 160-161 Promotion Authority

3.3 Other Promotion Policy 3.31 HPA Letter Directive dated 07 Sep 00 162-163

Guidelines in the Updating and Issuance of Summaries of Information (SOIs)

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Chapter 4 DISCIPLINE, LAW AND ORDER 164

4.1 Military Discipline

4.11 HPA Letter Directive dated 15 Nov 06 165-170 Measures to Free PA Personnel from “Financial Hazing” 4.12 HPA Letter Directive dated 23 Oct 06 171

Removal of Tattoo

4.13 HPA Letter Directive dated 1 Aug 06 172 Conduct of Military Personnel

4.14 HPA Letter Directive dated 3 Aug 06 173

Cockfighting and Other Gambling Related Practices

4.15 HPA Letter Directive dated 12 Jan 05 174-180

PA Discipline Law Order Clearance System Operational Guidelines


Monogamy in the Philippine Army

4.2 Investigation / Disposition

4.21 HPA Letter Directive Dated 24 Nov 05 184-187 Disposition of Lawyers as Retainers in Major Subordinate Units of the PA

4.22 HPA Personnel Directive Nr 01 dated 188-192 15 Jul 05 Disposition of AWOL Cases

4.23 HPA SOP Nr 04 dated 05 May 05 193-199 Handling and Disposition of Army Personnel Detained and / or Confined Under Article of War 70 and Other Existing AFP Regulations

4.3 Feedback / Grievance Mechanism

4.32 HPA SOP Nr 05 dated 17 Mar 06 200-203 Implementing Guidelines, Rules and Regulations on Enhancing the PA Grievance System thru an Effective Feedback Mechanism

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4.4 Miscellaneous

4.1 HPA Letter Directive dated 4 Sep 06 204-210 Amended DLOIS Guideline

Chapter 5 MORALE AND WELFARE 211 5.1 Health Services 5.11 HPA SOP Nr 23 dated 26 Oct 06 212-214

Policy Guidelines on the Issuance and Utilization of Combat Life Saver (CLS) Kit and Conduct of CLS Training

5.12 HPA Letter Directive dated 31 Jul 06 215-216 Patient Mess 5.13 HPA Letter Directive dated 25 Apr 06 217-218 Policy and Guidance (Army Dental Surgeon) 5.14 HPA Letter Directive dated 16 Feb 06 219-222 Appointment of Medical Consultants in Field Units 5.15 HPA Letter Directive dated 08 Feb 06 223-224 Hepatitis B Immunization to All Newly Recruited Philippine Army Personnel 5.16 HPA Letter Directive dated 20 Oct 05 225-228 Physical & Medical Examination for New Entrants

5.17 HPA Letter Directive dated 12 Sep 04 229 Reiteration On The Implementation Of HPA Letter Directive dated 23 Jul 02 Re Conduct of Limited Medical/Physical Examination

5.18 HPA Letter Directive dated 01 May 03 230

Blood Type of Individual Soldiers

5.2 Leaves

5.21 HPA Letter Directive dated 24 Apr 06 231 Duration of Leave for Unit Commander


Leave To Be Spent Abroad

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5.23 HPA Letter Directive dated 20 Jan 04 233-234

Mandatory / Forced Leave

5.3 Awards and Decorations 5.31 HPA Letter Directive dated 02 Aug 05 235-236 The Philippine Army Individual Readiness Badge 5.32 HPA Letter Directive dated 30 Dec 03 237

Giving of Awards to Personnel with Pending Case

5.4 Special Services

5.41 HPA Letter Directive dated 15 Aug 06 238 Use of PA Wellness Center on Retired Military Personnel & Civilian

5.42 HPA Letter Directive dated 04 Apr 05 239 Annual Physical Examination & Fitness Test 5.43 HPA Letter Directive dated 01 Jun 04 240-243 Army Physical Fitness Test 5.5 Housing and Accommodation

5.51 HPA SOP Nr 07 dated 07 Apr 06 244-249 Management, Operation and Maintenance of AFP Transient Facility In Ilo-Ilo City

5.52 HPA SOP Nr 06 dated 21 Mar 06 250-255 Management, Operation and Maintenance of AFP Transient Facility In Davao City

5.53 HPA SOP Nr 08 dated 08 Mar 06 256-261 Management, Operation And Maintenance of AFP Transient Facility In Cebu City 5.54 HPA SOP Nr 04 dated 18 Feb 06 262-266

Implementing Guidelines, Rules and Regulations on The Granting Of the Pangkabuhayang Gawad Sa Mapagkalingang Army (PGMA) Village Off-Base Housing Projects

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5.55 HHSG Letter Directive dated 27 Aug 04 267-275 Transient Quarters

5.6 Financial Assistance and other Amelioration 5.61 HPA Letter Directive dated 17 Mar 06 276-279 Decentralized Reimbursement of Hospital Expenses (RHE) for Combat Casualties 5.62 HPA SOP Nr 03 dated 07 Feb 06 280-281 PA Provident Fund Board 5.63 HPA Letter Directive dated 22 Jun 05 282-283 Education Assistance for FY 2005 5.7 Uniforms

5.71 HPA Letter Directive dated 23 Oct 06 284-285

Decorum and Dress Code in Military Churches

5.72 HPA Letter Directive dated 10 Oct 06 286-287

Wearing Of Uniforms

5.73 HPA Letter Directive dated 14 Aug 06 288 Wearing of Headgear Outdoor

5.74 HPA Letter Directive dated 22 Nov 04 289 Changes in Uniform

5.75 HPA Letter Directive dated 07 May 04 290 Changes in Uniform

5.76 HPA Letter Directive dated 30 Dec 03 291

Changes In Service Blouse and Bush Coat Uniforms

5.77 HPA Letter Directive dated 15 Nov 02 292-293

Wearing of BDA Uniform

5.78 HPA Letter Directive dated 03 Sep 02 294-295 Wearing of BDA Uniforms


Rank Insignia for BDA

5.80 HPA Letter Directive dated 03 Sep 03 297 Unauthorized Attachment on Uniforms, Use of Cell Phones, Shades or Dark Sunglasses

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Nameplate for General Office Attire (GOA) Uniform

5.82 HPA Letter Directive dated 30 Jul 02 299-300

Proper Wearing of Uniform

5.83 HPA Letter Directive dated 15 Apr 02 301-302 Wearing of the Army GOA

Chapter 6 PROCUREMENT & ATTRITION 303

6.1 Procurement of Officers 6.12 HPA SOP Nr 06 dated 29 Apr 04 304-306 Implementing Guidelines Rules and Regulations (IGRR) on the Re-Cadre/Re Entry of Officers in the PA

6.13 HPA Circular Nr 1 dated 03 Apr 87 307-309

Tour of Active Duty and Security of Tenure of Reserve Officers under EO 79

6.2 Procurement of Enlisted Personnel

6.21 HPA Letter Directive dated 28 Feb 06 310-313 Special Enlistment of Registered Nurses 6.22 HPA Letter Directive dated 16 Nov 04 314-315

Extension of Military Service after ETE for Purpose of Compulsory Ret

6.23 HPA Letter Directive dated 07 Jul 04 316-321 Restructured Reenlistment System 6.24 HPA Letter Directive dated 20 Oct 05 322-325 Physical and Medical Examination for New Entrants

6.25 HPA Letter Directive dated 18 Feb 04 326 No Civilian Helper (Striker) Policy

6.3 Attrition and Separation

6.31 HPA Letter Directive dated 22 Feb 05 327-329

Guidelines on the Implementation of the Post Retirement & Separation Employment Plan

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6.32 HPA Letter Directive dated 06 Aug 03 330 Designation of Female Soldiers as Survivor NCOs Chapter 7 FISCAL AND BUDGET 331

7.1 Mandatory Pay and Allowances

7.11 HPA Letter Directive dated 26 May 05 332-333 Take-Home Pay of Military Personnel

and Civilian Employees

7.2 Collateral Entitlements 7.21 HPA Letter Directive dated 11 Jan 06 334-335 Payment of Reenlistment Clothing Allowance (RCA) 7.22 HPA Letter Directive dated 06 Oct 05 336-344

Control Measures on the Proper Utilization of RCA


Granting of Collateral Entitlements based on CY 2000 Basic Pay Rate


Measures for the Proper Utilization of RCA “In-Cash”

7.25 HPA SOP Nr 08 dated 11 May 04 359-364

IGRR Instructor Duty Pay

7.26 HPA Letter Directive dated 05 Mar 04 365-366 Modification of Items Cost Adjustment on RCA & In-Kind


Modification of Items/Cost Adjustments on RCA “In-Cash” and “In-Kind” Portion

7.28 HPA Letter Directive dated 02 May 03 369-374 IGRR on Grant of HDP

7.29 HPA Letter Directive dated 12 Nov 02 375-376 Cost Adjustment of the RCA “In-Cash and In-Kind” Portion

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Circular Nr 02 Amendment to Cir Nr 3, HPA dated 3 Apr 01, Subject: Parachutist’s Pay


Amendatory Rules & Regulations Governing The Monetization of Leave Credits of Government Officials & Employees

7.4 Loans


Guidelines on the Utilization Stamp Pad In The Pay Slips Used For Loan Application

7.42 HPA Letter Directive dated 01 Oct 03 383 Co-Maker Problem

7.43 HPA Letter Directive dated 15 Sep 03 384-385

Reiteration on the Implementation of HPA Letter Directive dated 30 July 2001

Re Measures to Reduce Excessive Loans of PA

7.5 Retirement, Separation and Death Benefits


Creation of PA Claims and Benefits Board

7.52 FCPA Memo Nr 2006-04 dated 13 Mar 06 388-391 Issuance of Interim and Final Statement of

Last Payment (SLP) For PA Retirees 7.53 HPA Letter Directive dated 10 Apr 00 392 Implementing Circular of RA 8220 (Additional Enlisted Grade in the AFP) 7.54 HPA Letter Directive dated 25 Sep 91 393 Additional Death Benefits for KIA 7.55 HPA Letter Directive dated 07 Aug 92 394 Report of Death 7.56 HPA Letter Directive dated 06 Mar 92 395-396 Assistance to the Bereaved Family During the Funeral Wake 7.57 HPA Letter Directive dated 12 Jul 93 397 LOD Board Proceedings

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Chapter 8 MISCELLANEOUS POLICIES 398 7.61 HPA Letter Directive dated 16 Nov 05 399-403 Administration and Utilization of Unit Sustainment Fund 7.62 HPA Letter Directive dated 05 Sep 05 404-406 Billing and Fund Transfer System

7.63 HPA Resource Management Directive 407-409 Nr 2005-01 dated 11 Apr 05

Resource Management (Utilization of the Unit Sustainment Fund)

7.64 HPA Letter Directive dated 13 Dec 04 410 Austere Christmas Celebration

7.65 HPA Letter Directive dated 10 Jan 04 411 Solicitation


No Solicitation

7.67 HPA SOP Nr 98-01 dated 27 Feb 98 413-415 Policies on the Issuance of Statement

of Last Payment

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Chapter 1

Placement

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H E A D Q U A R T E R S

P H I L I P P I N E A R M Y Fort Andres Bonifacio, Metro Manila

1/AAGPD 15 November 2006 SUBJECT: Implementation of EDRD TO: All Unit Commanders/Heads of Office

1. References:

a. GHQ Circular Number 9 dated 20 December 2001, Subject: Guidelines in Reporting for Duty of Military Personnel Transferred, Placed on Detached Service (DS) or on Temporary Duty (TDY).

b. HPA Directive dated 23 June 1993, Subject: Failure to Comply with Official Orders on Change of Assignment.

c. HPA Directive dated 18 October 2004, Subject: Failure to

Comply with Official Orders of Military Personnel Transferred, Placed Detached Service/Temporary Duty.

2. The assignment/reassignment of personnel is being carried out in the Philippine Army not only as a means to rotate personnel for career development but also to ensure that the units are operationally efficient, dynamic and responsive; attuned to the changing times and needs of the organization. However, it has come to the attention of various commanders that majority of the personnel who are assigned and/or transferred to other units are reporting late, requesting for extension of EDRD for various reasons and worst, requesting for the nullification of orders. 3. These malpractices are manifestations of poor discipline and unprofessional conduct. It also hampers the effort and program of the Command to rationalize the assignment/reassignment of personnel to all PA units. 4. In order to correct these misdemeanors and negate similar instances, the following guidelines on the implementation of EDRD shall be strictly observed: a. Official orders issued by appropriate authorities at all levels of Command covering any change of assignment shall be deemed irrevocable. Thus, no request for extension of EDRD and cancellation/nullification of orders shall be entertained unless the reason to cancel/nullify such orders is due to extreme service exigencies. Only the Commander of Major Units (Division equivalent and higher commands) or Commands whose subordinate units are dispersed nationwide may cause the cancellation/nullification of orders for service exigencies.

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b. The issuing authority shall issue reassignment orders only in two

(2) batches of effective date; every 1st day and 16th day of the month except when the positions to be vacated are triggered by retirement and relief due to service demands.

c. The issuing authority shall inform the concerned reassigned personnel and units (gaining and losing) in two (2) forms of communication: radio message for timely notification of concerned personnel/unit and the official orders. To ensure that the personnel/units concerned are properly notified, the issuing authority shall maintain a logbook which shall serve as a monitoring instrument to record the compliance of the losing units in a written form indicating therein that the concerned reassigned personnel were duly notified (see attached Inclosure).

d. To give time to prepare for requirements resulting from such transfer like transportation bookings, securing unit clearances, clearing money/property accountabilities, smooth turnover to the incoming replacement and working for the Statement of Last Payment; orders shall be issued to the reassigned personnel thirty (30) days prior to EDRD. Hence, upon reporting to the gaining unit, concerned personnel shall not be allowed to request for mission/leave/passes to settle these administrative requirements. e. Unit commanders/chiefs of office of losing units shall provide Letter Orders and release their personnel with reassignment orders following the time schemes stipulated below:

1) Personnel reassigned to units within the same geographical location (e.g. within Luzon) – must be released by the unit for a minimum period of three (3) days prior to EDRD.

2) Personnel reassigned to units within adjacent

geographical locations (e.g. from Visayas to Mindanao) – must be released by the unit for a minimum period of five (5) days prior to EDRD.

3) Personnel reassigned to units from Luzon to Mindanao or

vice versa – must be released by the unit for a minimum period of seven (7) days prior to EDRD.

f. Unit commanders of losing units may grant requests for leave

(furloughs/passes etc) in favor of the reassigned personnel during the thirty (30) day window period prior to EDRD provided that the concerned personnel have completed clearing all requirements as stated in para 4d; and the leave duration will not overlap with the set time schemes for travel cited in para 4e and the EDRD itself. g. Personnel who fail to report to his gaining unit on EDRD within 24 hours shall be reported AWOL and shall be meted with appropriate punishments based on the existing Policy on Disposition of AWOL cases. 5. All unit commanders, heads of office, and chiefs of issuing authority may craft their own Implementing Guidelines and are held responsible for the strict implementation of this directive.

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6. RESCISSION: All existing PA directives on EDRD in conflict with this policy are hereby rescinded.

7. This directive takes effect upon publication.

8. For guidance and strict compliance.

BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General Inclosure: - Monitoring Chart for EDRD

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Inclosure - Sample Monitoring Chart Format

MONITORING CHART FOR EDRD

Rank,

Name & Serial No.

Prese

nt Unit

Designation

Gaining Unit

EDRD Authority Remarks (Attach the

radio message

from losing unit)

MAJ JUAN DELA

CRUZ O-12345 (INF)

PA

OG3, 11ID

Chief, Opns

Section

OG3, PA 16 Jan 2007

P-1 SO# 500 HPA dated 10 Dec 06

Concerned officer was

already informed by

G1, 11ID (attached

radio message

from CG,11ID)

TSg Pedro Filipino 717171

(QMS) PA

605th Inf

Bde

POL NCO, S4 Section

1st Inf Div, PA

01 Feb 07

P-8 SO# 534 HPA dated 25 Dec 06

Concerned EP was already

informed by S1, 605th

Bde (attached

radio message

from CG,6ID)

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P H I L I P P I N E A R M Y Fort Bonifacio, Metro Manila

1/AGPD 8 August 2006

SUBJECT: Rotation of Personnel TO: All Concerned 1. References: a. Command Guidance. b. HPA Directive dated 21 March 2001, Subject: Rotation of Officers/EP. 2. Purpose and Scope: This directive shall set policies on the rotation of personnel from HPA offices/units and post units to PA major subordinate units outside NCR. For this purpose, PA major subordinate units outside NCR include all Infantry Divisions, LABde, and all engineering units except 525ECBn. 3. Polices: The following guidelines shall set the policies on the rotation of personnel from HPA offices/units and post units to PA major subordinate units outside NCR: a. Officers - Those who are on continuous NCR duty for four (4) years. Their next assignment will be determined by their respective career advisers based on their respective career development path/QRS. b. Enlisted Personnel 1) Pvt and Pfc - Automatic field assignment/reassignment for these enlisted personnel. 2) Cpl to TSg - Those with seven (7) years continuous NCR duty. c. Civilian Employees - No civilian employees shall be retained or assigned within the TRIAD staffs of the Commanding General, PA. d. Scheme of Implementation - programming of personnel who will be affected by the rotation of policy shall be recommended to CO, APMC (Attn: Chief, Placement Branch) by their respective Chief of Office or Post Unit Commander. Priority for reassignment of personnel by batch shall be determined

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also by their respective Chief of Office or Post Unit Commander. As such, Chiefs of Office and Post Unit Commanders shall be guided by following dates of implementation as indicated below: 16 August 2006 – automatic field assigned for all Pvts and Pfcs. 01 September 2006 – 1st Batch (Officers and EP with the rank of Cpl. 01 November 2006 - 2nd Batch (Officers and EP with the rank of Cpl to TSg). 16 January 2007 – 3rd Batch (Officers and EP with the rank of Cpl to TSg). e. APMC shall ensure the implementation of rotation policy of post units like ASCOM, CMOG, ISG and Signal Group to include Doctrine Center of TRADOC and NCR RCDG of ARESCOM by constantly monitoring their respective roster of troops. f. Immediately after the completion of the first salvo of rotation of personnel on 16 January 2007, APMC shall plan, assess, recommend, and implement the next or succeeding cycle/s of rotation of personnel. 4. Rescission: HPA Directive dated 21 March 2001, Subject: Rotation of Officers/EP and all previous policies/directives inconsistent with this directive are hereby rescinded. 5. Effectivity: This letter directives takes effect immediately. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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APMC/AGPD 18 October 2004

SUBJECT: Failure to Comply with Official Orders of Military Personnel Transferred, Placed Detached Service/Temporary Duty TO: All Unit Commanders/Head of Officers 1. Reference: Circular Nr 14, GHQ AFP, s-87, Subject: Report of Compliance of Military Personnel Transferred, Placed Detached Service/Temporary Duty. 2. It has come to the attention of the Command that incidents of AWOL cases are increasing. As observed, most of these cases were due to administrative lapses or lack of coordination between gaining and losing units of concerned military personnel. In some cases, some personnel to not report on their EDRD due to nullification, amendment of their orders. These changes, however, were not reported by the losing units, and no effort from the gaining units is exerted as to the whereabouts of the concerned military personnel. As a result, most military personnel were discharged, based on investigation in absentia but continued to received their pay and allowances from the units where they are rendering duty. 3. Henceforth, all Unit Commanders and Office Heads are reminded to exert necessary actions to locate the concerned personnel by communicating with the losing units/offices prior to issuance of discharge order. Provided, that if the concerned military personnel cannot be located inspite all efforts of the gaining unit, upon issuance of drop from rolls order, the pay and allowances of the concerned personnel shall be automatically withheld. 4. These measures are geared toward improving efficiency in personnel management by minimizing bureaucratic procedures in the disposition of cases. 5. For strict compliance. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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P H I L I P P I N E A R M Y Fort Andres Bonifacio, Makati City

28 August 2001 1/AAG SUBJECT: Levelling of Personnel TO: All Concerned 1. The shortage of Officers to lead Platoons, Companies and Battalions is a problem that has been nagging Major Unit Commanders and HPA for the past several years. The problem, however, did not come about overnight but the result of different factors and events leading to the depletion of our personnel resources. The most significant among the findings is the imbalance percentage fill-up among the various levels of command and unit. Ironically, the Major Unit Headquarters and Brigade Headquarters or its equivalent, have a higher percentage fill-up than the frontline Battalions and Companies. The absence of officers in the Platoon and Company during combat operations is a factor that could result to tactical debacles. 2. In order to enhance the operational effectiveness of our Infantry Battalions, particularly the rifle companies, leveling of personnel from PA level down to the Infantry Battalions is necessary. All concerned are directed to implement leveling of Officers and EP by following these guidelines: a. Units and Officers at HPA and ASCOM are to reduce the Officer and EP fill-up by 10%. Affected personnel shall be assigned to the priority line units. b. Division and Brigade Headquarters should have a lower personnel percentage fill-up compared to the Infantry Battalions. c. Infantry Battalions should be filled-up to at least 20 Officers and 453 EP Rifle Companies should have at least three (3) Officers and 101 EP assigned. 3. This letter Directive shall take effect upon publication. 4. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL DELOS SANTOS: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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H E A D Q U A R T E R S P H I L I P P I N E A R M Y

Fort Andres Bonifacio, Makati City

1/AAG 21 March 2001

ROTATION OF OFFICERS/EP

SECTION I GENERAL

1. Reference: 1/ADPD/80-01 dated 21 June 1980, Subject: Rotation of Officers/EP. 2. Purpose and Scope: This prescribes policies and procedures to enable the Command to implement rotation policies. 3. Rationale: Every personnel in the Philippine Army should look at field/combat assignments as cyclical process, which must be experienced repeatedly in the span of his military career. It is not a one-shot affair that exempts him from reassignment to the field after a stint in the past in the area(s) of conflict. As soldiering finds its traditional meaning in non-garrison environment everyone should look forward to rotation as a healthy sign of a well-administered career.

SECTION II

GUIDELINES

4. Priority for Field Assignment:

a. FIRST PRIORITY - those who have no field assignments. b. SECOND PRIORITY - those who have been in garrison duty for three years or more. 5. Priority for rotating out of field assignments. a. FIRST PRIORITY - those with three (3) or more years or continuous stay in line units; those who have been WIA; those who have a brother or a father in the same. b. SECOND PRIORITY - those with less than three years of continuous stay in line units. c. In each priority level, the priority for reassignment shall be given to those who have stayed longest/shortest as the case may be.

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6. Consideration on Personnel Case should be taken in rotating personnel with technical and special skills without immediate replacement so as not to jeopardize technical and administrative functions of Hqs.

SECTION III PROCEDURES

7. Listing of Personnel Post unit commanders and chiefs of offices shall submit to this Hqs (Attn: G1) NLT one month after publication of this letter a listing of officers/EP indicating opposite each name, unit and date of their last three (3) assignments and physical fitness profile (as applicable). Said list should be updated every end of semester. Major PA units shall apply the same procedure in rotating their personnel from field to garrison duties and vice versa. 8. Coordination with Service Branches Assignment of personnel, particularly officers shall be in coordination with their respective Service Branch. However, the following shall be considered: a. Career pattern b. Geographical Assignment c. Acceptance of unit commander d. Unit fill-up e. Preferential assignment 9. Failure to Submit Report Failure of Commanders to submit the required report will constrain this Hqs to select personnel to be reassigned.

SECTION IV RESCISSION

All previous policies inconsistent herewith are hereby repealed or

modified accordingly.

SECTION V EFFECTIVITY

This personnel directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL VILLANUEVA: (Sgd) ERNESTO P BEDON Colonel INF (GSC) PA Adjutant General

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1/AAGPD 18 November 1978 SUBJECT: Policies/Instructions on Combat Assignments TO: All Unit Commanders

1. Effective immediately, the following policies/instructions on combat assignments shall be implemented by all Commanders.

a. Personnel who have been seriously wounded in combat and whose physical profile has been officially categorized as not fit for combat duty by proper authority shall not be given combat assignments unless they volunteer. Commanders shall give them administrative assignments or any other duties not directly involving combat operations.

b. Personnel who have been officially declared unfit for combat duty as a result of hospitalization for assignments. They shall however be required to undergo a reevaluation, at the latest during their next annual physical examination. Considering all other things equal, personnel with physical profile lower than P-1 for reasons not due to combat shall be given lesser priority for assignment in command and other sensitive positions.

c. At the end of every quarter, the Chief Surgeon Army shall

furnish this Hqs (Attn: G1) a consolidated list of personnel admitted in all hospitals, including those in AFPMC and civilian hospitals stating therein their date of admittance and release, reason for confinement, physical profile upon release and date of reevaluation of physical profile, if below P-1. In case of hospitalization as result of being WIA, the wounds shall be categorized as serious, less serious and slight.

d. Father and son (s) or two or more brother shall not be assigned

in combat units at the same time. Commanders whose father, son(s) or brother(s) are assigned in the same units and their duty assignments.

e. The Command Sergeant Major and the Army Inspector General

shall include during their staff inspections and visits a survey on the exigent of implementation of this Letter Directive.

2. Commanders shall report in writing compliance to paras 1a, 1b and 1d.

(Sgd) FORTUNATO U ABAT Major General AFP

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Fort Andres Bonifacio, Metro Manila

1/AAGPD 24 May 2005 SUBJECT: Minimum and Maximum Term of Office (Tenure Limits) TO: All Concerned

1. References:

a. Memorandum from GHQ AFP dated 07 Jul 04, subject: Tenure Limits of Comptroller, Logistics, Procurement and Disbursing Officers. b. PA Officers’ Career Management Manual. 2. The Feliciano Commission Report has recommended limiting the tenure of Logistics, Procurement and Special Disbursing Officers in the AFP to preclude the forging of “unholy alliances” between these critical resource officers and persons transacting business with them. 3. Prolonged tenure in these critical resource positions tend to breed familiarity that unwittingly results to graft and corruption thereby undermining that AFP’s good image and its continuing reform efforts. 4. To effectively pursue AFP reforms and further strengthen the adherence to the Officer’s Career Management Manual, this command reiterates the command policy on assignments, that an officer should hold a particular position/assignment for a period of not less than one year to provide meaningful contribution to an organization. However, he/she should not hold a position for more than three years to give other officers the opportunity to hold the same.

5. In determining the tenure of Officers and projection of Officers to position, the following are guidelines in the implementation of this directive. a. The tenure in position shall be reckoned from the date of designation in full-time capacity in a certain unit. b. Officers assigned in major subordinate units who reached the maximum three years of assignment in one position/office may be rotated within the command with a higher TO position or at higher level of command with same TO position previously held. c. All Personnel Officers shall monitor the Officers’ tenure of office and recommend qualified replacement at appropriate time. A special monitoring scheme should be made for Fund Accountable Officers such as Resource Managers, Logistics, Comptrollers, Disbursing and Special Disbursing Officers.

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d. Unit Commander/Chief of Office may cause the relief of officers occupying said positions in less, than a year if deemed necessary. All Unit Commanders shall forward to the concerned Selection Boards, Schooling Boards and such other Boards reasons for his/her early relief and shall be incorporated in the Officer’s Military Personnel File for future reference, such as when an overall evaluation of his professional conduct and performance is required. 6. In this connection, all Unit Commanders/Chief of Office shall submit list of officers occupying Logistics/Procurement/Special Disbursing Officers positions to APMC NLT the 3rd day of the succeeding month after every quarter for consolidation before submission to CSAFP (Attn: J1).

7. For guidance and strict compliance. BY COMMAND OF MAJOR GENERAL LEDESMA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AAG 05 May 2005 SUBJECT: Tenure of Office of SDOs/DOs TO: All Concerned

1. It has been observed that the bond of SDOs/DOs paid by the Command is not optimized because some of these designated officers are relieved even before their bond expires.

2. In order for the Army to optimize the payment of bond, all unit commanders shall ensure that designated SDOs/DOs are not due for relief or reassignment for one (1) year upon designation. Further, the designation of SDOs/DOs should at least coincide with the duration of the bond paid to the Bureau of Treasury. 3. For strict compliance. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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OFFICE OF THE COMMANDING GENERAL Fort Bonifacio, Makati City

21 April 2005 SUBJECT: Solicitation of Military Personnel for Personal Advancement TO: All Concerned

1. References:

a. GHQ, AFP Letter Directive dated 03 May 2001, Subject: Solicitation for Personal Advancement by Military Personnel.

b. HPA Letter Directive dated 06 October 2003, Subject:

Solicitation for Personal Advancement.

2. It has been observed that in spite of existence of established ethical standards and previous directives preventing the practice of soliciting assistance and favors particularly from politicians and ranking military officers occupying influential positions, on matters concerning promotions, assignments, schooling and other personal requests, there are still a number of Officers and Enlisted Personnel committing the same practice.

3. In this regard, all military personnel are held responsible to inform their friends and relatives to desist from interfering in the professional development of our Armed Forces in our effort to abide by the constitutional mandate to insulate the military from political influence and/or intervention.

4. I direct the strict implementation of para 5 of ref 1a, quoted as follows, “solicitation letters and endorsements shall be incorporated in the erring personnel’s Military Personnel File for future reference, such as when an overall evaluation of his professional conduct and performance is required.” All Unit Commanders shall forward to the concerned Selection Boards, Schooling Boards and such other Boards, copies of the solicitation/endorsement letters as reference during deliberations.


(Sgd) GENEROSO S SENGA Lieutenant General AFP

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Fort Andres Bonifacio, Metro Manila 1/AAGPD 06 October 2003 SUBJECT: Solicitation for Personal Advancement TO: All Concerned 1. References: a. Sec 4.3.5 of the AFP Code of Ethics (As amended). b. GHQ-AFP Letter Directive dated 3 May 2001, Subject: Solicitation for Personal Advancement by Military Personnel. 2. In spite of the existence of established ethical standards and previous directives on preventing the practice of soliciting outside assistance, particularly from politicians, on matters concerning promotions, assignments, schooling and other similar personal requests, it remains a major concern. Similarly, it has been observed that personal favors are being sought from high ranking military officers, military officers and non-commissioned officers occupying influential positions. In some cases, “sponsoring” certain individuals is also being practiced. 3. In this regard, all military personnel are once again reminded to desist from soliciting or lobbying favors for personal advancement.

4. All high-ranking officers, officers and non-commissioned officers occupying influential positions shall refrain from tolerating such practices.

5. All Unit Commanders/Chiefs of Offices are reminded to impose disciplinary sanctions based on existing rules and regulations against their personnel who are found to be guilty of committing such practice.

6. For widest dissemination, guidance and strict compliance.

BY COMMAND OF LIEUTENANT GENERAL CAMILING JR:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AGPD 16 November 2006 SUBJECT: Designation of Division Training Unit (DTU) Commander TO: All Concerned

1. References:

a. HPA Letter Directive dated 27 February 1991, Subject: Designation of Commanders of Combat and Combat Support Units.

b. HPA Letter Directive dated 10 November 2005, Subject: Designation of Battalion Commanders for Combat Units.

c. HPA Letter Directive dated 15 January 2003, Subject: Designation of Officers to Key Positions.

2. Purpose: This directive shall set the policies and guidelines on the designation of Commanding Officer of the Division Training Unit. 3. Policies: In order for the Philippine Army to have a standard and effective procedure in the designation of DTU Commanders following guidelines are hereby prescribed and should be strictly adhered to:

a. Any Officer may be designated DTU Commander provided he satisfies the following requirements:

1) Must have a rank of LTC or MAJ 2) Must be GSC eligible. 3) Must possess an INFANTRY AFPOS. 4) Have been an Infantry Battalion Commander

b. Division Commanders shall submit recommendation for the designation of DTU Commander to the Commanding General, Philippine Army for approval.

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c. DTU Commander shall serve a two (2) year term to ensure the

implementation of training programs, unless he will be relieved for cause and exigency of the service.

d. Extension of tour of duty will be allowed only for purposes of

transition and with the approval of the CG, PA. e. Army Personnel Management Center (APMC) through the

Career Advisory Group may recommend to Division Commanders qualified officers for consideration as DTU Commander.

4. Effectivity: This Letter Directive complements other directive related to designation of commanders. This shall take effect upon publication.

BY COMMAND OF LIEUTENANT GENERAL TOLENTINO:

(Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA

Adjutant General

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Fort Andres Bonifacio, Metro Manila 1/AAGPD 24 October 2006 STANDING OPERATING PROCEDURE NUMBER 20

POLICY GUIDELINES IN THE SELECTION FOR THE POSITION OF ARMY SERGEANT MAJOR, DEPUTY AFP SERGEANT MAJOR

FOR THE PHILIPPINE ARMY AND CANDIDATES FOR THE AFP SERGEANT MAJOR

I. REFERENCES: 1. GHQ AFP Cir 1 dated 24 Jan 97, Additional Enlisted Grades/Ranks in the Armed Forces of the Philippines.

2. GHQ AFP Cir Nr 15 dated 16 Aug 2000, Amendment to GHQ AFP Cir Nr 1 dated 24 Jan 97.

3. GHQ AFP Dir Nr 13 dated 09 Jul 90, Duties of a Command Sergeant Major.

4. HPA Ltr Dir dated 31 Aug 04, Additional Duties and Support for Sergeant Major.

5. HPA SOP Nr 6 dated 3 Oct 05, Qualification/Selection for the Position of Unit Sergeant Major.

II. PURPOSE:

This SOP prescribes the rules, policies, procedures and guidelines governing the selection of qualified Enlisted Personnel for the position of Army Sergeant Major, Deputy AFP Sergeant Major for the Army and the candidates for the position of AFP Sergeant Major. It also aims to ensure that only the best qualified Chief Master Sergeants are selected in the aforementioned positions.

III. DEFINITION OF TERMS:

1. Best Qualified – Those Enlisted Personnel among the qualified candidates on the basis of their professional attributes, demonstrated performance and behavior, and their potential to discharge the duties and responsibilities required in the positions.

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2. Deputy AFP Sergeant Major – One (1) position in the Office of the AFP Sergeant Major that represents the Philippine Army in dealing matters concerning the Enlisted Personnel of the Philippine Army in GHQ, AFP and advises the AFP Sergeant Major regarding the morale and welfare of the Army Enlisted Personnel.

3. Tenure in Grade – pertains to the allowed span of service

rendered imposed to the rank of E7 (12 years), E8 (5 years) and E9 (3 years) as embodied in GHQ AFP Cir 1 dated 24 Jan 97.

4. Maximum Tenure in Grade – The maximum period of active

service rendered by an enlisted person in a particular grade or rank.

IV. POLICIES:

1. The positions of Army Sergeant Major and the Deputy AFP Sergeant Major for the Army shall be selected from among the incumbent Sergeant Majors of the PA major units. The selected Army Sergeant Major shall serve until the expiration of the maximum tenure in grade unless sooner relieved from the position and/or elevated to the position of the AFP Sergeant Major.

2. The candidates for the position of AFP Sergeant Major shall also be selected from among the incumbent Sergeant Majors of the Philippine Army major units to include the currently designated Army Sergeant Major and Deputy AFP Sergeant Major for the Army.

3. To be selected for the aforementioned positions, candidates must have the following qualifications:

a. Should be a bachelor degree holder

b. A good leader, speaker and writer

c. No pending case

d. Has more than one (1) year of service remaining on the date of effectivity of the designation prior to the compulsory retirement and/or upon attainment of the maximum tenure in grade.

e. Must have a physical profile of P1/P2 and must pass the physical fitness test.

f. Must be the current Sergeant Major of a major unit of the Philippine Army duly confirmed by the CG, PA as mandated by HPA SOP Nr 6 dated 3 Oct 05.

g. Must be a graduate of Sergeant Major Course.

h. Preferably, must have served the following significant EP

leadership positions in combat, combat support and combat service support units or the equivalent positions in his assigned MOS to wit: Team Leader, Squad Leader,

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Platoon Sgt, Company F/Sgt, Battalion Sgt Major, Brigade Sgt Major and Division Sgt Major/Command Sergeant Major.

i. Must have served at least ten (10) years of accumulated

duty in field units on the date of the board deliberation.

4. Other skills and knowledge enhancement training shall be taken as “Plus” factor in determining the most competent in the said positions.

IV. PROCEDURES:

1. Army Sergeant Major Selection Board (ASMSB) shall be created and composed of the following: Chief of Staff, PA - Chairman ACS for Per G1 - Vice Chairman CO, APMC - Member

Deputy G3, PA - Member Deputy G4, PA - Member Chief, CMG, APMC - Ex officio Member Chief, EPCA, APMC - Secretary/Recorder Army Sgt Major - Member

2. ASMSB shall deliberate the pool candidates for the Army Sergeant Major, Deputy AFP Sergeant Major for the Army and the candidates for the AFP Sergeant Major should there be an impending vacancy for the positions stated and whenever the PA is required to nominate the next AFP Sergeant Major.

3. The Chairman may exercise his prerogative to exclude the Army

Sergeant Major in the board deliberations if the agenda is to determine from the pool of candidates the PA’s nominees for the position of the AFP Sergeant Major where the incumbent Army Sergeant Major is a potential contender. This is to preclude any bias impressions from the aspiring candidates from the Sergeant Majors of the PA major units who are part of the pool of candidates.

4. The OASM shall identify and submit the list of qualified

candidates to APMC for pre-screening. APMC will then determine the final number of candidates qualified to face the ASMSB for interview.

5. EPCA, APMC shall prepare a worksheet for ready reference of

the Board based on the Summary of Information (SOI) of candidates. Likewise, APMC will notify qualified candidates when the Board requires their appearance during the conduct of deliberations.

6. As far as the selection of the candidates for the AFP Sergeant

Major is concerned, the Board will endorse three (3) qualified candidates to the Chief of Staff, AFP through the Deputy Chief of Staff for Personnel J1. This scheme will give the GHQ body the flexibility and prerogative to select from among the three (3) candidates endorsed by the PA.

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7. Candidates who fail to appear before the Selection Board without any valid reason shall not be considered for the position and shall be a ground for disqualification in the future selection process.

8. G1, PA shall inform the ASMSB to convene should there be a

impending vacancy on these positions two (2) months prior to the effectivity of the vacancy.

VI. RESCISSION:

All SOPs and instructions in conflict or inconsistent with the provisions of this SOP are hereby rescinded or amended accordingly.

V. EFFECTIVITY:

This policy shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO:

(Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

DISTRIBUTION: “E”

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H E A D Q U A R T E R S P H I L I P PI N E A R M Y


1/AAG 15 August 2006 SUBJECT: Utilization of Female Line Personnel in the Philippine Army TO: All Concerned .

1. REFERENCES: a. Republic Act 7192 entitled “Woman in Development and Nation Building Act”. b. Command Guidance. 2. GENERAL: The Philippine Army recognizes the role of women in nation building; and it fully supports the full integration of females in the army ranks following the principle of equal opportunity to both genders. Hence, to ensure impartiality and equal career opportunities, this directive highlights the utilization of female line officers in consonance with the army vision of “a professional, capable and responsive army that is a source of a national pride”. 3. PURPOSE: This Letter Directive prescribes the policies, guidelines and procedures in the utilization of female line personnel of the Philippine Army. 4. OBJECTIVES: a. To ensure equality in the sharing of rights and opportunities with men in the Philippine Army in accordance with Republic Act 7192. b. To ensure the professionalization of the female members of the Philippine Army in order that they perform their duties to the best interest of the service and country.

c. As mandated in the Philippine Constitution, to ensure the free exercise of maternal rights and the protection of women and their well being without prejudice to their career development.

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5. SCOPE:

a. This policy cover all female officers and enlisted woman of the Philippine Army who are active duty status rendering duty as line personnel similar to the male officer and enlisted men of the PA. b. This does not apply to female members of the technical Services and the Women Auxiliary Corps (WAC) who are governed by their respective service regulations, as far as line duties are concerned. 6. DEFINITION OF TERMS: For the purpose of the letter directive, the following terms are hereby defined: a. Service – shall mean the assignment, employment or utilization of military personnel for personnel for military duties. b. Line Personnel – military personnel other than those appointed/enlisted in the Technical and Administrative Services. c. Line Duties – assignments associated with field duty assignments in combat, combat support, combat service support and other field related duties. 7. ASSIGNMENT AND UTILIZATION: a. Policies: 1. The Philippine Army recognizes the significance of the role that women play in the fulfilment of its mission and as such, shall ensure the fundamental equality of women and men in the organization. 2. Consistent with the needs and demands of the military professions, women shall be accorded with equal opportunities for appointment, admission, training, promotion, etc in accordance with the standards required for such activities except those minimum essential adjustments required psychological differences between sexes. 3. As a general rule, assignment of female line personnel shall be employed in the performance of administrative duties; in combat support, combat service support units; combat and security related duties provided they are qualified considering their skills, training and physical abilities. 4. Job assignments of female line personnel shall be based on the prescribed career development path/QRS of her chosen fields of specialization in a particular AFPOS/MOS where she is assigned. This also includes assignment in intelligence, CMO, Psychological operations, Information System and other fields of interest.

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5. In the event, however, that those female officers/enlisted woman are on their way, they shall be assigned in units/offices that are secure and have healthful working conditions to give importance and balance their work as they play the other role of motherhood. 6. Nothing in this policy shall inhibit commanders from exercising their discretion in deciding how to employ their personnel in the interest of their respective commands and mission.

b. Procedures:

1. APMC through the career advisers shall maintain a roster of military personnel indicating their respective AFPOS/MOS for reference in determine duty assignment. 2. APMC shall also prepare an annual projection of assignment/placement of female military personnel in the Career Development Programs in accordance with the existing policies. 8. BILLETING: a. Policies: 1. In the interest of comfort and convenience, female military personnel shall be accorded billeting and personal necessity facilities separate from the males if both sexes are co-located. 2. There shall be discrimination with regard to rank or status in life as far as construction of billeting and comfort facilities are concerned.

b. Procedures: 1. Unit commanders shall designate a specific place such as one storey building/facility for billeting of female military personnel assigned in their respective units. 2. Upon reporting for duty assignment, a female officer/enlisted women shall immediately be given a space for billeting in the designated female barracks/quarters. 9. EFFECTIVITY: This directive takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AGPD 10 May 2006

SUBJECT: Selection for Designation as Brigade Commander and Deputy Brigade Commander TO: All Concerned 1. REFERENCE: HPA Letter Directive dated 21 January 2005, subject: Selection for designation as Brigade Commander and Deputy Brigade Commander. 2. PURPOSE: In the interest of professionalism and establishing a clear policy regarding the selection for designation to the position of Brigade Commanders, this policy provides the guidelines in the evaluation and selection for brigade command positions. 3. CONDITIONS: a. To be selected and designated to a Brigade Command position, a candidate must have the following qualifications: 1) Must have the rank of Colonel (O-6). 2) Must have the required/related AFPOS of the brigade command position. 3) Must have no pending military/civil/criminal case. 4) Must have successfully and honorably completed his billet as battalion commander or equivalent position for at least one (1) year with operational and administrative accomplishments. 5) Preferably, have at least two (2) years remaining in the active service prior to compulsory retirement. 6) Preferably, should have been previously assigned as a principal staff in a Division level and up.

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b. Designation to a brigade command position must be based on the over-all performance and merit of an officer, especially in leadership and administration. It shall never be resorted to as a form of accommodation for certain officers. Likewise, seniority should not be a single factor in the selection process. c. Since the position of a Brigade Commander entails great responsibility critical to the accomplishment of the PA’s mission, he should also be able to effectively communicate/relate with the civilian sector, government officials and agencies. d. Likewise, deserving officers occupying deputy brigade command or equivalent positions, such as but not limited to, Chief of Staff of the different Infantry Divisions, Area Commands and SOCOM; HPA General Staff Officers or equivalent positions at GHQ; Task Force Commanders of GHQ and PA-created units and RCDG Commanders, who have shown great potential and abilities to assume greater responsibility shall be given priority in the selection for designation as brigade commander. e. Further, additional inputs from the gaining Division Commanders shall be considered by the Board of Senior Officers during the conduct of deliberations for candidates being considered for designation to the aforementioned command position. 4. Likewise, a Deputy Brigade Commander should have the potentials to become a Brigade Commander. 5. RESCISSION: HPA Letter Directive dated 21 January 2005, subject: Selection for designation as Brigade Commander and Deputy Brigade Commander is hereby rescinded. 6. EFFECTIVITY: This policy shall take effect upon publication. 7. For guidance and strict compliance. BY COMMAND OF LIETENANT GENERAL ESPERON JR: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AGPD 10 November 2005 SUBJECT: Designation of Battalion Commanders for Combat Units TO: All Concerned

1. References:

a. Command Guidance b. Circular Nr 11 GHQ, AFP dated 16 Sep 87, Subject: Basic

Branches of Service and Specialties of Commissioned Officers.

c. HPA Letter Directive dated 27 February 1991, Subject: Designation of Commanders of Combat Support Units.

d. HPA Letter Directive dated 09 November 2001, Subject: Measures to Rationalize the Assignment of Company Grade Officers.

e. Officers Promotion System in the AFP (SOP Nr 10 1995 Edition).

f. HPA Letter Directive dated 08 September 2003, Subject: Designation of Battalion Commanders (Amended).

2. Purpose and Scope: This directive shall set the policies on the designation of Battalion Commanders for Combat Units. Combat units refers to the Infantry, Cavalry and Field Artillery Units.

3. Policies: The following guidelines are hereby prescribed in the

designation of Battalion Commanders;

a. No Officer may be designated as Battalion Commander unless he satisfies the following requirements:

1) Must have a rank of MAJ with at least 3 years TIG or LTC 2) Must be CGSC eligible.

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3) Must the required AFPOS of the Battalion Position. 4) Must have commanded a platoon and company or an

equivalent unit for at least one (1) year each.

5) Must have no derogatory record. 6) Must have no pending case.

b. Those who have AFPOS of Cavalry (CAV) and Field Artillery

(FA) may be allowed to assume command of Infantry Battalions provided that they have attained the minimum tour of duty in each of the following positions in the Infantry field units:

Positions Level Minimum Tour of Duty Commander Platoon 1 year Commander Company 1 year EX-O/Triad Staff Battalion 1 year EX-O/Triad Staff Brigade 1 year

c. The Army Personnel Management Center (APMC) with its Career Advisory Group shall screen and select officers that will comprise the pool of candidates for Battalion Commander. It shall collect the Student Evaluation Reports from the Command and General Staff College every after the completion of a course and gather the OER/OPARS of qualified officers. Such reports shall serve as basis in recommending to a Unit Commander an officer for a battalion command position. d. Unit Commanders (Inf Divisions/LABde) shall recommend to the Commanding General, PA the designation of qualified officer as Battalion Commander in his unit. e. Battalion Commanders shall serve the normal term of two (2) consecutive years in order to make meaningful contributions to the over-all effort of the Army. However, no Officer shall exceed three (3) consecutive years in order to give others a chance to occupy said position. f. An Officer who had already been a Battalion Commander may command another battalion provided that there is a strong justification that will merit such designation. However, no officer shall be designated again as Battalion Commander just for the purpose of attaining maximum points in the Quantitative Rating Sheet (QRS) used in promotion. g. Unit Commanders may recommend for an early relief (less than the normal term) of a Battalion Commander when deemed necessary and explain to CG, PA in writing reasons for such recommendation. This shall form part of the Officer’s Military Personnel File and shall be used as reference such as when an overall evaluation of the Officer’s professional conduct and performance is required.

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h. Officers who have shown exemplary performance as Battalion Commanders may be required to serve as instructors and/or faculty members at the PA Command and Staff School in order to impact the knowledge and gained and the lessons learned as well as relate the current conditions in the field. 4. Rescission: HPA Letter Directive dated 08 September 2003, Subject: Designation of Battalion Commanders (Amended) and all previous policies/directives inconsistent with this directive are hereby rescinded.

5. Effectivity: This Letter directive takes effect upon publication.

BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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AGPD 03 October 2005 STANDING OPERATING PROCEDURE NUMBER 06

QUALIFICATION/SELECTION FOR THE POSITION OF UNIT SERGEANT MAJOR

I. GENERAL

References: a. GHQ Cir Nr 13 did 09 Jul 90, Subject; Duties of a Command Sergeant Major. b. HPA Letter Directive dtd 31 Aug 04, Subject: Additional Duties and Support for Sergeants Major. c. GHQ Cir Nr 15 dtd 16 August 00, Subject: Amendment to Cir Nr 1, GHQ, AFP dtd 24 Jan 97, Subject: Additional Enlisted Grades/Ranks in the AFP.

II. PURPOSE In the interest of professionalism and establishing clear rules regarding the qualifications/selection of a Unit Sergeant Major, this SOP provides the guidelines in qualifying individuals for Sergeant Major positions or its equivalent (Chief Clerk of HPA General, Special, Technical and Personal Staff)

III. POLICIES a. To be selected and designated as Unit Sergeant Major position or its equivalent, candidate must have the following qualifications: 1. Must be no lower than one rank below present Table of Organization (TO) position to be occupied and has satisfied the required time-in-grade for promotion to the next higher grade. 2. Must be a graduate of the Sergeant Major Course. If he/she was designated without the required Sergeant Major Course, he/she must undergo the said course as soon as possible. 3. Must have no pending military/civil/criminal case.

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4. Must pass every scheduled Physical Fitness Test. Failure in two (2) successive PFTs will be a ground for his/her relief in the position. 5. Must have been previously designated as First Sergeant or its equivalent. a. Programmed Sergeant Major Course (SMC) student must have a maximum age of fifty (50) years old to take the Course. A Sergeant Major designee who is beyond the required maximum age but has signified his/her intent to join the course shall however be allowed to undergo the course. b. Program SMC student candidate are not allowed to defer the said schooling unless authorized by an appropriate body. However, they can only defer once. Second deferment would mean being barred to take the succeeding course and subsequently be relieved as Unit Sergeant Major upon the availability of a qualified senior NCO. This condition would be a ground for non-promotion to the next higher rank.

c. Designation to a unit sergeant major or its equivalent must be based on the over-all performance and merit of the senior enlisted man, especially in leadership and administration. Seniority should not be a single factor in qualifying an individual.

d. Other skill and knowledge enhancement training should be taken as “plus” factor in determining the most competent personnel t be a Unit Sergeant Major or it Equivalent.

IV. PROCEDURES:

a. A Command Unit Sergeant major Selection Board (CUSMSB) shall be created at PA Major Subordinate Units composed of the following: Chief of Staff -Chairman Deputy G1 -Vice Chairman Deputy G3 -Member Deputy G4 -Member Chief, Placement Br, OG1 -Member Chief, Career Management Br, OG1- Member/Secretary Division Sergeant major -Member

b. A decentralized deliberation/selection shall be conducted where candidates shall be derived from the Division/Command concerned (Data Base). In case that no candidate is available in the concerned unit, the CUSMSB shall select from among the qualified candidates from the adjacent unit under the same division/command. A selected candidate who opted to defer the designation for whatever reason shall be disqualified in future selection process.

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c. The Command Unit Sergeant Major Selection Board (CUSMSB)

shall deliberate all candidates for Unit Sergeant Major from Battalion to Division Level.

d. After the deliberation, top three (3) qualified candidates shall be endorsed to the Unit Commander concerned for him to exercise his prerogative to select from among the best three (3) candidates.

e. The Division or Command shall issue appropriate orders designating the selected individual as Unit Sergeant Major subject to confirmation of CG, PA.

V. RESCISSION:

All SOPs and instruction in conflict or inconsistent with the provisions of this SOP are hereby rescinded or amended accordingly. VI. EFFECTIVITY: This policy shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AAG 25 February 2005 SUBJECT: Clearances for sensitive positions/assignment TO: All Unit Commanders/Chief of Offices 1. Reference: Memorandum from DCS for Personnel, J1 dated Feb 05, Subject: Clearances for sensitive positions/assignments.

2. Reference above is quoted as follows: a. It has been observed that personnel seeking reassignment to offices requiring access to classified information, handling of finances, procurement and awarding of contracts are not being required to submit the necessary security clearance and other pertinent clearances before reassignment orders are issued. It left unchecked, this may lead to some lapses and misdeeds that could cause embarrassment not just to the office/unit but the AFP as a whole.

b. In order to minimize, if not totally avoid probable compromise of

classified information, and prevent the assignment of personnel with desirable records to sensitive positions, request for assignment to ISAFP, PSG, J2, J4, LOGCOM, Finance Center, GHQ RMO, GHQ MFO and GHQ OTIA must include clearances from J2, JAGO, OTIG, AFP and TPMG, AFP. Failure to comply with these requirements will mean outright denial of assignment.

3. For widest dissemination. BY COMMAND OF LIEUTENANT GENERAL SENGA:


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1/AAGPD 21 January 2005 SUBJECT: Selection for Designation as Brigade Commander and Deputy Brigade Commander TO: All Concerned 1. References: HPA Letter Directive dated 25 April 2002, Subject: Selection of Brigade Commanders. 2. PURPOSE: In the interest of professionalism and establishing a clear policy regarding the selection for designation to the position of Brigade Commanders, this policy provides the guidelines in the evaluation and selection for brigade command positions.

3. CONDITIONS:

a. To be selected and designated to a Brigade Command position, a candidate must have the following qualifications:

1) Must have the rank of Colonel (O-6). 2) Must have the required/related AFPOS of the brigade

command position.

3) Must be at least CGSC eligible 4) Must have no pending military/civil/criminal case. 5) Must have at least three (3) years remaining in the active

service prior to compulsory retirement.

6) Must have successfully and honorably completed his billet as battalion commander for at least one (1) year, with operational and administrative accomplishments.

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7) Preferably, knowledgeable in the area and enemy to be confronted in the projected assignment.

8) Preferably, should have been previously assigned as a principal staff in a division level and up.

b. Designation to a brigade command position must be based on the over-all performance and merit of an officer, especially in leadership and administration. It shall never be resorted to as a form of accommodation for certain officers. Likewise, Seniority should not be a single factor in the selection process. c. Since the position of a Brigade Commander entails great responsibility critical to the accomplishment of the PA’s mission, he should also be able to effectively communicate/relate with the civilian sector, government officials and agencies. d. Likewise, deserving officers occupying deputy brigade command or equivalent positions, such as but not limited to Chief of Staff of the different Infantry Divisions, Area Commands and SOCOM, HPA General Staff Officers or equivalent positions at GHQ; Task Commanders who have shown great potential and abilities to assume greater responsibility shall be given priority in the selection for designation as brigade commander. e. Further, additional inputs from the gaining Division Commanders shall be considered by the Board of Senior Officers during the conduct of deliberations for candidates being considered for designation to the aforementioned command position. 4. Likewise, a Deputy Brigade Commander should have the potentials to become Brigade Commander. 5. RESCISSION: HPA Letter Directive dated 25 April 2002, subject: Selection of Brigade Commanders and HPA Letter Directive dated 24 February 2000, subject: Designation of Deputy Brigade Commanders are hereby rescinded.

6. EFFECTIVITY: This policy shall take effect upon publication. 7. For guidance and strict compliance.

BY COMMAND OF LIEUTENANT GENERAL SENGA:


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1/AGPD 14 June 2004

SUBJECT: Designation of Intelligence Officers TO: See Distribution 1. References: a. Letter Directive from CG, PA dated 10 September 2001, Subject: Designation of Brigade and Battalion S2s. b. HPA Letter Directive dated 30 December 2003, Subject: Military Intelligence Battalion (MIB).

2. It has been observed that some commanders are designating intelligence Officers on concurrent positions. In some instances, Intelligence Officer is just a concurrent/additional position of the Operations Officer or any other staff positions. This practice adversely affects intelligence operations and on several occasions, caused tactical lapses and failures.

3. The creation of Division Intelligence Unit (DIU)/Military Intelligence Battalion (MIB) is designed to have an optimum focus on intelligence operation’s scheme (HUMINT/SIGINT) in order to support the intelligence requirements at the Division level. Hence, it is imperative that commanders of these units should also be in full-time capacity in order to focus on their mandated tasks effectively and efficiently.

4. In this regard, all Commanders are reminded to strictly impose the

designation of Intelligence Officer at all level of command in full-time capacity. 5. For strict compliance immediate implementation.

BY COMMAND OF LIEUTENANT GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA

Adjutant General

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Fort Andres Bonifacio, Metro Manila 1/AAGPD 23 December 2003 SUBJECT; Designation of SDOs TO: All Unit Commanders/Chief of Offices I. References: a. Letter Directive from CSAFP dated 17 Nov 04; subject: Prohibition of Conversion. b. Letter Directive dated 19 Nov 04, Subject: Reform Policies. 2. Ref 1a refers to CSAFP guidance on the prohibition of conversion. 3. Ref 1b pertains to CG, PA’s directive to maximize the use of Cash Advance system in order to eliminate losses in financial transactions. 4. In view of the above, the following units/offices are required to designate their SDOs for MOE. a. All PA Major subordinate units down to Battalion level or its equivalent. b. HHS G, PA 1. OCG - 1 2. CS, Vice Com, SAGS office - 1 3. HHSG Command - 2 4. G-Staff - 1 ea 5. Personal Staff - 1 ea 6. Special Staff - 1 ea 7. AMPMO - 1 8. SEB -

9. Chief Surgeon, Dental, Nurse Office and 1354 Dental - 10. IG - 1 11. Provost Marshall - 1 12. ARMO - 1

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c. ASCOM 1. Command - 1 2. LNMB - 1 3. FBGH - 1 4. EODBn - 1 5. Maintenance Bn - 1 6. RDC - 1 7. PCHT - 1 8. SSU - 1 9. 1301st Dental - 1 d. FCPA - 1 FSUs - 1 ea e. APMC - 1 f. Accounting Service - 1 FAUs - 1 ea

5. Maximum Cash Accountability shall be computed as follows: Average Monthly Disbursement X 1.5 = MCA for those in far flung areas X 0.75 = MCA for those within replenishment Agencies/stations X 2.0 = MCA for those units afloat (units

deployed in operational areas/Task Forces)

6. For strict compliance and widest dissemination. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AAG 15 September 2003

RIGID SCREENING OF OFFICERS ASSIGNED WITH PA SPECIAL UNITS

1. REFERENCES:

a. Memorandum from DND dated 04 August 2003 with subject: Rigid Screening of Officers assigned to Special AFP Units.

b. Endorsement letter from the CS, AFP dated 06 August 2003

with same subject. 2. BACKGROUND: The special units of the Philippine Army

particularly the Light Armor Brigade, Aviation Bn, Scout Ranger Regiment, Special Forces Regiment (Airborne) and the Light Reaction Companies are manned by highly trained personnel who are technically and tactically proficient. These units are also equipped with the most modern and highly sophisticated equipment available in the AFP’s inventory. Thus, these units are considered critical to national security.

These units had been in the forefront of the Philippine Army’s ISO campaign against the MILF, ABU SAYYAF GROUP and the NPA nationwide. Similarly, these units had been involved in the historic EDSA revolution in 1986 and the failed coup attempts in 1987 and 1989. Recently, a considerable number of personnel assigned to these units were involved in the 27 July 2003 thwarted mutiny of the “MAGDALO” group at Makati Business District. 3. PURPOSE: This directive prescribes the policies and requirements for officers who are assigned with and will be assigned to any of the Special Units of the Philippine Army in order to prevent the utilization of these organizations in any destabilization against duly constituted authorities including but not limited to the following units.

a. SOCOM

1. Scout Ranger Regiment 2. Special Forces Regiment (Airborne) 3. Light Reaction Companies 4. Other SOCOM specialized units.

b. LIGHT ARMOR BRIGADE

1. Light Armor Companies 2. Aviation Battalion

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c. Explosive Ordnance and Demolition Battalion.

d. Security and Escort Battalion

e. Other Philippine Army Specialized Units that may be created.

4. POLICY:

a. All officers presently assigned with the Special Units of the Philippine Army shall under go a rigid, professional psychiatric evaluation which will be implemented and supervised by authorized military psychologist and psychiatrist. b. Officers evaluated upon the recommendation of the authorized evaluators shall be relieved from or retained with the special units of the Philippine Army as the case maybe. c. All Officers who are seeking assignment or recommended for assignment to Special Units of the Philippine Army shall likewise be subjected to the same psychiatric evaluation as a mandatory prerequisite for assignment to said units. d. The recommendation of the evaluators shall be the basis for assignment or relief with special units of the Philippine Army.

5. RESCISSION: Provisions of existing regulations in conflict with the policies and procedures in this directive are hereby rescinded.

6. EFFECTIVITY: This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Metro Manila 1/AAGPD 08 September 2003 SUBJECT; Designation of Battalion Commanders (Amended) TO: All Concerned 1. References: a. Command Guidance. b. PA Officer Career Management Manual. 2. It has been observed that the practice of designating MAJORs to command battalions has become quite prevalent in the recent past largely because these younger and more tenacious officers were preferred over the more senior and mature LTCs and COLs. Although, the choice clearly had its advantages, it also had its disadvantages. 3. One major drawback is its adverse affect on the distribution of officers and the fill-up of units. The designation of MAJORs to command battalions has created an artificial shortage of officers to fill-up positions requiring a TO rank of MAJ. As a result, officers with the ranks of CPT and lower are unnecessarily pulled-up to fill these positions. This in turn has left many to occupy positions that are not commensurate to their ranks. 4. Also, the practice has totally ignored and violated established doctrines that seek to promote professionalism within the organization. In some cases, political patronage and even personal favors became the main considerations for designating officers to command battalions, instead of experience, track record and qualification. At the very least, this has resulted in the poor performance of some battalions. Much worse, it has been responsible for some of the tactical blunders committed in the past.

5. To rectify the situation, the following guidelines are hereby prescribed in the designation of Battalion Commanders. a. As a rule, no officer may be designated as Battalion Commander unless he satisfies the following requirements:

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1) Must have a rank of LTC or COL.

2) Must be GSC eligible or must have completed the Pre-Command Course for Battalion Commanders.

3) Must have the required AFPOS of the Bn Command position. 4) Must have commanded a company or an equivalent unit for at least two (2) years. 5) Must have no pending military/civil case.

6) Must have no derogatory records. b. In case no officer with the rank of LTC or COL is available, a MAJ may be designated provided that he satisfies all other requirements upon deliberation and recommendation of the Board for Battalion Commanders. c. A Battalion Commander will not be allowed to assume command of a battalion unless his designation is approved at HPA. Names of officers recommended to become Battalion Commanders must be submitted to HPA (Attn: G1, PA) for the approval of CG, PA. d. Recommendations for the designation of officers to the position of Battalion Commander shall be reviewed and deliberated on by a Board for Battalion Commanders composed of the following:

Chief of Staff, PA - Chairman G1 - Member G2 - Member G3 - Member G7 - Member G8 - Member Concerned Service Branch Chiefs - Resource Persons

The board shall also have the following additional functions: 1) Screen and select officers that will comprise the pool of candidates for Battalion Commander, and 2) Using evaluation reports accomplished and submitted by immediate superior officers/commanders, periodically assess a Battalion Commander’s level of performance and accomplishments; his suitability to hold higher command and staff positions; and his fitness to remain in the military service. 3) The board shall regularly submit reports on the results of their deliberations and evaluation, together with their recommendations, to the CG, PA. e. Battalion Commanders should serve the normal term that is required for the position, which is two (2) years (minimum is one; maximum is three), to maximize the experience that they can gain from their posting. A term of two (2)

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years also gives a Battalion Commander sufficient time to make meaningful contributions to the over-all effort of the Army and leave a position imprint in the history of the Battalion. f. Unit Commanders who refuse the designation of available and qualified COLs and LTCs, whether from their command or not, to Battalion Command positions, should explain to the CG, PA, in writing, their reasons for doing so. The same shall form part of the basis for appropriate actions that may be initiated on the officer concerned. g. G1, PA shall be responsible for ensuring strict adherence by unit commanders to the above guidelines. 6. This letter directive takes effect upon publication. 7. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR:


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Fort Andres Bonifacio, Metro Manila 1/AAGPD 16 July 2003

TEMPORARY DESIGNATION OF COMMANDERS/ CHIEF OF UNITS/OFFICES IN THE ABSENCE OF THE INCUMBENT

I. REFERENCES: a. AFP Personnel Directive number 7 dtd 25 November 1982. b. J1 Staff Memorandum dated 09 November 1998 with subject: Designation of Acting Commander during the Absence of the Incumbent. 2. PURPOSE: This policy prescribes the temporary designation of Officers as either Acting Commander/Acting Chief of Office of Officer-In-Charge of units/offices during the absence of the incumbent. 3. AUTOMATIC SUCCESSION: Consistent with GHQ Memorandum dated 09 November 1998, the Vice Commander or Deputy or its equivalent in subordinate units/offices duly designated in full time capacity shall be appointed either as Acting or Officer-in-Charge capacity. Seniority in position will have priority over seniority in rank. 4. DELEGATION OF AUTHORITY:

a. Acting Commander/Chief of Office - An Officer designated to serve in an acting capacity shall have the same delegated authority consistent with the assigned duties and responsibilities of the incumbent. b. Officer-in-Charge - An Officer designated as Officer-In-Charge shall be delegated the authority to perform the duties and responsibilities of the incumbent. Such delegated authority shall be limited to taking formal actions on behalf of the incumbent or the unit/office except on matters requiring decisions and financial transactions wherein the incumbent shall be required to dispose such obligation. 5. POLICIES: a. If the incumbent is going abroad, the deputy or the equivalent position in subordinate PA units/offices shall be designated as Acting Commander or Acting Chief of Office as the case maybe. b. If the incumbent is not leaving the country, the designation of the deputy or the equivalent position in subordinate PA units/offices shall be as follows:

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(1) PA Major Subordinate Unit Commanders, Brigade Commanders, HPA Coordinating Staff (G-Staff), Technical Staff, Special Staff and Personal Staff. a. More than ten (10) days absence – Acting b. Ten (10) days or less absence – OIC (2) For Commanders/Chiefs of other PA Subordinate Units/Offices. a. More than fifteen (15) days absence – Acting b. Fifteen (15) days or less absence – OIC c. In requesting authority to travel abroad or when asking permission to go on local leave of absence, incumbent shall always include in the request the name of the deputy of the equivalent position in subordinate PA units/offices whom they recommend to be designated as ACTING or OIC as the case maybe. 6. RESCISSION: Provisions of existing regulation in conflict with the policies and procedures prescribed herein are hereby rescinded. 7. EFFECTIVITY: This policy shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR:


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H E A D Q U A R T E R S P H I L I P P I N E A R M Y Fort Bonifacio, Makati City

1/AAGPD 15 January 2003 SUBJECT: Designation of Officers to Key Positions TO: All Concerned

1. References:

a. Command Guidance. b. Letter Directive Nr 44, GHQ, AFP dated 26 Nov 98, Subject:

Position of Major Responsibility.

c. Letter Directive dated 24 April 2001, Subject: Designation of Battalion Commanders.

d. Letter Directive dated 03 Sep 02, Subject: Confirmation of the Designation of Key Positions.

2. With the end view that it will be effectively and efficiently performed for the benefit of the Philippine Army’s goal, Key Position must be occupied by the most competent and highly qualified Officers. Additionally, they must also have the trust and confidence of Commanders at the higher levels of command of the Philippine Army because of the huge responsibility that comes with it.

3. In this regard, the designation of Commanders to the following

positions will not only be confirmed by this Hqs but must have the approval of the CG, PA:

Position Unit Commanding Officer RCDG,ARESCOM/FSSU,

ASCOM/FSU, PAFC, AATG, TRADOC

Commandant Service Schools/CGSC, TRADOC Battalion Inf/CAV/FA/SR/SF/Engr/Sig/EOD

Battalion

4. Major Subordinate Unit Commanders are required to program their recommendees way ahead so as to have a proper turnover and to submit to this Hqs

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(Attn: G1, PA) for approval of CG, PA prior to their designation and relief of the incumbent.

5. This letter directive takes effect upon publication.

6. All policies and directives not consistent will these guidelines are hereby rescinded.


BY COMMAND OF LIEUTENANT GENERAL CAMILING JR

(Sgd) EDUARDO B STO DOMINGO

Colonel (JSC) PA Adjutant General

DISTRIBUTION: “A”

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1/AAGPD 03 September 2002 SUBJECT: Confirmation for the Designation of Key Positions TO: All Concerned

1. References:

a. Command Guidance.

b. PA Officer Career Management Manual. c. PA Interim TOE.

2. The Command constantly intends to assign only qualified officers to serve as commanders of the different Infantry Battalions or its equivalent in the other Service Branches. This is to improve the performance of our tactical units and the service support units.

3. The Army’s workforce must be aware of the reason for what it is

mandated to accomplish. To help achieve the desired state of the PA, all efforts must be directed to making it a modern and flexible ground force composed of quality human resources who are effective and efficient.

4. In this regard, major subordinate unit commanders are reminded to strictly abide by the established policies and doctrines when designating officers to key positions within their respective organizations. The designation of Commanders to the following positions needs the confirmation of the CG, PA prior to their appointment of full-time status: DESIGNATION UNIT Commanding Officer RCDG, ARESCOM/FSSU, ASCOM/FSU, PAFC Battalion Commander Inf/Cav/FA./SR/SF/Engr/Sig/EOD Battalion 5. Names of officers recommended to occupy the above stated positions must be submitted to HPA (Attn: G1, PA) for approval of CG, PA.

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6. This letter directive takes effect upon publication. 7. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City 1/AAG 25 April 2002 SUBJECT: Selection of Brigade Commanders TO: All Concerned

1. References:

. a. HPA Letter Directive dated 28 September 1999 Subject: Equity of the Deputy Brigade Commander.

b. HPA letter Directive dated 24 February 2000: Subject;

Designation of Deputy Brigade Commander.

2. In the interest of professionalism; a policy was enacted assuring that a deputy brigade commander shall be given priority to succeed his brigade commander; or to assume command of any other brigade, once the same is vacated, subject to several condition. Said policy has been very useful in facilitating the selection process for brigade commander; however; it is not completely without serious flaws.

3. Considering that there are only a few of these deputy positions, from which aspiring brigade commander could vie for giving the deputies the automatic equity to succeed to such position has eliminated the chances of others equally capable and competent officers, who are not deputy brigade commanders, to become brigade commanders. Furthermore, because it has limited the selection of brigade commanders to only the deputy commander; it has in effect prevented PA Board of Seniors Officers from selecting and recommending those officers who, in their collective judgment, are truly the best qualified and deserving to the hold the position of brigade commander and eventual promotion to the rank of 07.

4. In the light of these deficiencies, therefore, the policy giving deputy brigade commanders the equity to the position of brigade commander is hereby rescinded. Henceforth, the position of brigade commander shall be open to all officers who have the necessary qualification, namely;

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a. Must have the rank of colonel or 06.

b. Must have the AFPOS of the brigade command position.

c. Must have been a battalion commander for at least (1) year.

d. Must have at least two (2) remaining years of active service prior to compulsory retirement.

e. Must have no pending military/civil/criminal case. f. Must be GSC eligible.

5. RESCISSION: HPA letter directive dated 24 April 2001, subject:

Selection of Brigade Commander is hereby rescinded.

6. This Letter Directive shall take effect upon publication.


BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

DISTRIBUTION: ‘‘E’’

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Fort Andres Bonifacio, Makati City 1/AGPD 24 April 2001 SUBJECT: Selection of Brigade Commanders TO: All Concerned 1. References: a. HPA Letter Directive dated 28 September 1999, Subject: Equity of the Deputy Brigade Commander. . b. HPA Letter Directive dated 24 February 2000, Subject: Designation of Deputy Brigade Commander. 2. In the interest of professionalism, a policy was enacted assuring that a Deputy Brigade Commander shall be given priority to succeed his brigade commander, or to assume command of any other brigade, once the same is vacated, subject to several conditions. Said policy has been very useful in facilitating the selection process for brigade commanders; however, it is not completely without any serous flaws. 3. Considering that there are only a few of these deputy positions, which aspiring brigade commanders could vie for, giving the deputies the automatic equity to succeed to such positions has eliminated the chances of other equally capable and competent officers, who are not deputy brigade commanders, to become brigade commanders. Furthermore, because it has limited the selection of brigade commanders to only the deputy commanders; it has in effect prevented the PA Board of Senior Officers from selecting and recommending those officers who in their collective judgement, are truly the best qualified and deserving go to hold the position of Brigade Commander and the rank of 07. 4. In light of these deficiencies, therefore, the policy giving deputy brigade commanders the equity to the position of brigade commander is hereby rescinded. Henceforth, the position of brigade commander shall be open to all officers who have the necessary qualifications, namely: a. Must have the rank of Colonel or 06. b. Must have the AFPOS of the brigade command position.

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c. Must have been a battalion commander for at least one (1) year. d. Must have at least four (4) remaining years of active military service prior to compulsory retirement. e. Must have no pending military/civil/criminal case. f. Must be JSC eligible. 5. HPA Letter Directive dated 28 September 1999, subject: Equity of the Deputy Brigade Commander is hereby rescinded. 6. This directive shall take effect upon publication. 7. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL DE LOS SANTOS: (Sgd) ERNESTO P BEDON Colonel INF (GSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City 1/AGPD 23 April 2001 SUBJECT: Designation to Staff Positions Reserved for O6 TO: All Concerned

1. References:

a. Command guidance. b. PA Officer Career Management Manual. c. PA Interim TOE.

2. The Command has always taken particular interest in improving the

capability of PA major subordinate units because they are the cutting edge of the Army. Every effort has been taken to pour additional resources into these units with the intent of not only building more “muscle”. but also infusing more talent into their organization.

3. In the case of personnel, the Command has constantly endeavored to assign only qualified officers to serve as staff of these units. Policies and directives were issued prescribing mandatory qualifications that an officer must possess before he can be designated to these staff positions – the most essential of which is GSC eligibility.

4. Over the years, however, these requirements were forgotten together

with many other policies concerning the assignment and designation of officers to key positions. Officers were designated to staff positions in the Infantry Divisions even if they did not have GSC eligibility. Even worse is the fact that some of those who were designated were as junior as CPT’s. Clearly, this has made a mockery of our seniority system, our educational institution and of the capability of our senior officers.

5. In view of the foregoing, unit commanders are reminded to strictly

abide by established policies and doctrines when designating officers to key positions within their respective policies and doctrines when designating officers to key positions within their respective organizations. More specifically, no officer

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should be allowed to occupy a Staff TO position reserved for O6 unless he satisfies the following requirements:

1) Must have a rank of at least LTC

2) Must be GSC eligible. 3) Must have adequate training and work-related experience in the

staff position to which he will be assigned.

4) Must have no pending military/civil case. 5) Must have no derogatory record

6. In case no officer with the required rank is available, a MAJ may be

designated in an acting capacity provided he satisfies all other requirements. Such designation shall be temporary and shall immediately cease when a fully qualified replacement is found.

7. This Letter Directive takes effect upon publication. 8. For guidance and strict compliance.

BY COMMAND OF LIEUTENANT GENERAL DE LOS SANTOS:

(Sgd) ERNESTO P BEDON Colonel INF (GSC) PA Adjutant General

DISTRIBUTION:

“A”

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Chapter 2

Training and Education

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H E A D Q U A R T E R S P H I L I P P I N E A R M Y Fort Bonifacio, Metro Manila

1/AGPD 18 September 2006

SUBJECT: Utilization of SFOC and SRC Graduates TO: All Concerned 1. References: a. Command Guidance. b. GHQ AFP Staff Memorandum dated 04 January 1994, Subject: Reassignment Procedures. 2. Purpose and Scope: This directive shall set policies on the utilization of graduates of the Special Forces Operations Course (SFOC) and Scout Ranger Course (SRC) after their successful completion of the training. 3. Policies: The following guidelines are hereby prescribed in the utilization of SFOC and SRC graduates: a. For the purpose of maximum utilization, all PA military personnel who are newly graduates of SFOC and SRC shall be assigned to the Special Operations Command (SOCOM) for a minimum period of one (1) year unless their services can be dispensed with as may be determined by the CG, SOCOM. b. To avoid excess in its authorized personnel strength, SOCOM shall recommend to CG, PA thru APMC the number and the name of its personnel who can be reassigned to other units. Priority for reassignment shall be those who have been assigned in the unit for more than 7 years. c. To fill-up the quota of each course that will be conducted, each Infantry Divisions shall be required to send a minimum of a 7-man team for every scheduled class of SFOC and SRC. 4. Procedures:

a. At least one (1) month before the convening of the course, APMC shall cause the issuance of DS orders to all personnel selected to take-up SROC or SRC.

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b. SOCOM shall provide APMC the names of its personnel available for reassignment in order of priority at least 3 months before the graduation.

c. APMC shall then issue reassignment orders to both personnel coming from SOCOM and to those due to graduate from the course effective 15 days after the scheduled closing date of the course. 5. Rescission: All HPA SOPs and directives inconsistent with the provisions of this directive are hereby rescinded. 6. Effectivity: This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City PASB/1 26 January 2006 SUBJECT: Selection of Candidates for Foreign Training/Schooling TO: See Distribution

1. References:

a. GHQ, AFP Circular Nr 2 dated 06 Mar 01, Subject: Selection of AFP Candidates for Foreign Training and Utilization of the Graduates. b. HPA Letter Directive dated 22 Dec 03, Subject: Policies on the Selection of Candidates for Foreign Training. c. HPA Letter Directive dated 12 Jan 04, Subject: Addendum to HPA Ltr Dir dated 22 Dec 03, Subject: Policies on the Selection of Candidates for Foreign Training.

2. General: The number of foreign training/schooling slots available for PA personnel is very limited. As such, this Hqs shall see to it that these slots are awarded only to deserving and highly qualified personnel in a very equitable manner.

3. Purpose: The purpose of this directive is to formulate policies and

procedures that shall serve as guide of the Philippine Army Schooling Board (PASB) in the selection of candidates for foreign training/schooling.

4. Scope: This directive covers all trainings/courses/seminars programmed under the U.S. International Military Education and Training Program (IMET) and Foreign Military Sales (FMS), Australian Defense Cooperation Program (ADCP), Other Allied Countries Program (OACP), and all other foreign trainings/courses/seminars that may be availed of by qualified PA personnel.

5. Policies: a. Qualification of Candidates. The PASB shall limit its selection of

candidates for foreign training/schooling to personnel who satisfy the following conditions/requirements.

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1. Duty Assignment. Personnel assigned in the field or those who have rendered substantial field assignments shall be given priority in the selection for foreign training/schooling. To this end, the following are prescribed

a) Officer Candidates must have already

accumulated a minimum of five (5) years field duty if the rank is Captain (O-3) and below, seven (7) years in the rank is Major (O-4) and nine (9) years if the rank is LTC and above O-5 and above, prior to the PASB deliberation.

b) Enlisted Personnel candidates who belong to the

Combat and Combat Support MOS must have already accumulated a minimum of six (6) years field duty while those from the Combat Service Support MOS must have accumulated a minimum of three (3) years field duty.

c) Personnel assigned at GHQ/AFPWSSUs or any

unit/office outside the jurisdiction of PA may be accommodated as candidates for foreign career courses only.

Note: Field Duty – refers to Command and Staff assignments

associated with field combat, combat support, field garrison, and field staff and support duties. Field duties should be those assignments to or performing duties with line units and their support organizations, such as the Field Infantry Units of the PA, field AFPWSSUs and other units. Provided, such units are in combat duty or combat support status or attached to combat units. (Ref: SOP Nr 10, GHQ AFP s-95, Subject: Officers Promotion System in the AFP).

Assignment to units specified in “Annex A” of this Letter Directive is not

considered field duty assignment. (See Annex “A”) 2. Academic Performance: Unless otherwise specifically

provided as the minimum requirements of the course, candidates must: a) Belong to the upper twenty-five percent (25%) of

the last career course taken with an overall rating of eighty-eight (88%) or above and/or

b) Belong to the upper twenty-five percent (25%) of the last pre-determined requisite course taken with an overall rating of eighty eight percent (88%) or above.

3. Time Interval Between Foreign Schooling. In view of the very limited number of foreign training/schooling slots available, the following are prescribed:

a) No military personnel shall be considered for another foreign training/schooling until he/she has completed the prescribed time interval between foreign schooling/foreign posting as follows:

Duration of Courses/OJT/Foreign Posting Time Interval Less than eight (8) weeks 1 Year Eight (8) weeks to six (6) months 2 years

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More than six (6) months to one (1) year 3 years More than one (1) to two (2) years 4 years More than two (2) years 5 years b) Regardless of the prescribed time interval between

foreign course, no military personnel shall be considered for foreign career course twice.

c) Time interval between Foreign Schooling may be adjusted in the event that no other candidate, except those who have already been on Foreign schooling/posting, satisfy the academic performance requirement.

Note: Foreign Posting includes Defense Armed Forces Attaché’

(DAFA)/ Administrative Assistant (AA) posting and United Nations and other foreign deployment/ mission.

4. Other Mandatory Requirements a) Must have passed the current Physical Fitness

Test (PFT) and Annual Physical Examination (APE) with an overall evaluation of “fit for general military service”.

b) Must have at least five (5) years active military

service remaining reckoned from the date of course completion to the date of compulsory retirement.

c) Must have no pending case before any military/civil court.

d) Must have passed the required language test set

by the host country. b. Selection of Principal and Alternate Candidates 1. PASB shall select a principal candidate and one-time-

alternate candidates for every foreign course. The selected one--time-alternate candidate/s will be required to process all attendant requirements for foreign training/ schooling and will automatically be elevated as principal the moment the selected principal candidate failed to comply with the mandatory requirements for the scheduled foreign training.

2. The selected one-time-alternate candidate/s for any

course will automatically lose his/their alternate status immediately after the principal has departed. However, for the next offering of the course, the previously selected one-time-alternate/s if still qualified will automatically be included in the new pool of candidates that will be deliberated upon by PASB.

3. Principal or one-time-alternate candidates who voluntarily

defer attendance to the slated foreign course and/or refuse to complete/process required documents permanently lose their turn and may not be considered again for

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any other foreign training course in the future. However, If the deferment was recommended by the Commanding General, Philippine Army, the Chief due to exigencies of the service, the application of this rule may be waived.

4. Any candidate whether principal or alternate who refuses

or fails to report for processing should not be considered for any foreign schooling for the next five (5) years.

c. Status of Selected Candidates of Foreign Courses/Schooling

Momentarily cancelled by the Host Country. 1. Whenever the host country temporarily cancels a foreign

course, the duly selected principal and one-time-alternate candidate/s shall retain their status for that they remain to be qualified to attend the course

2. In the event that a principal candidate is no longer

qualified, the selected one-time- alternate will be elevated as principal and the PASB shall subsequently select a new one-time-alternate. In the same manner, in the event that the previous one-time-alternate is no longer qualified, the PASB shall select a new one-time-alternate candidate. If both are no longer qualified, PASB shall select a new set of principal and one-time-alternate candidates.

d. Foreign training, in general, should compliment and not

duplicate local education and training. Hence, no nominee may be considered as candidate for foreign course that he/she has already attended locally.

e. Personnel who have taken a particular course locally but failed

to complete the same for whatever reason shall not be considered for the equivalent foreign course.

f. Selection of Candidates for Foreign CGSCs. Selection of

candidates for foreign CGSC shall be limited to officers with the rank of Majors only. However, PASB shall select only those Majors who are not due for promotion to the next higher grade prior to the convening of the course.

6. Procedures: a. Upon completion and approval of the Philippine Army Foreign

Training Program and/ or upon receipt of quota allocation for foreign training/schooling G3, PA shall immediately transmit such to G1, PA for personnel programming. G1, PA thru APMC shall immediately cause its dissemination to all PA units and offices. Units and Offices, although not to be required, will be encouraged to submit names of recommendees for foreign schooling/training.

b. Under the supervision of G1, PA, APMC shall come up with a

pool of candidates for every foreign course. Only those who will meet the conditions stipulated in para 5 (Policies) of this directive shall be included in the pool.

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c. In lieu of the unit/office recommendation, Unit Commanders/Chiefs of Offices shall be made to comment on the service reputation and fitness of their personnel who are projected for inclusion in the pool of candidates to undergo foreign training/schooling. Negative comments shall be a ground for non-inclusion. At no instance shall APMC consider personnel in the pool of candidates without first informing the concerned Unit Commander/Chief of Office.

d. Upon completion of the pool of candidates, APMC shall prepare the worksheet for office candidates using the Quantitative Rating Sheet (QRS) of SOP Nr 10, GHQ of the selection criteria worksheet of Cir Nr 2, GHQ for enlisted personnel candidates.

e. Background Check of Candidates for Foreign

Training/Schooling. To ensure that only those personnel who have no pending civil and/or military cases are selected for schooling, the following measures shall be taken due cognizance:

1) After completing the pool of candidates for each foreign

course, the PASB Secretariat submits it to the Discipline, Law and Order Branch, OG1, PA and to OG2 for record check.

2) Simultaneously, Discipline, Law and Order Branch, OG1,

PA (in coordination with OAJA, OAPM, OAIG, ESB, OESPA and APMC) and OG2, PA conduct record checks/background investigation of the candidates and then recommend to PASB, through the Secretariat (Attn: ETS, CMB, OG1, PA), those with pending civil/military cases for non-inclusion in the pool of candidates.

3) With the supervision of G1, PA, PASB Secretariat

removes from the pool of candidates those with pending civil/military cases as recommended by DLO Branch, OG1, PA and OG2.

f. Upon the guidance of PASB Chairman, the Secretary calendars

the deliberation. g. The PASB shall deliberate and select the most qualified

candidates based on individual merits using the worksheet and respective SOIs as guiding instruments.

h. After the PASB deliberation, G3, PA shall notify the Unit

Commanders/Chiefs of Offices of the selected candidates and enjoins them to require the concerned candidates to make the necessary preparation for the course they are being selected to attend.

i. The PASB recommends to CG, PA for approval the candidates

selected to undergo foreign training/schooling. 7. Rescission: HPA Letter Directive dtd 23 December 2003, Subject:

Policies on the Selection of Candidates for Foreign Training and all other directives inconsistent with the provision of this directive are hereby rescinded.

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8. Effectivity: This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Annex to HPA Letter Directive dated 26 Jan 06, Subject: Selection of Candidates for Foreign Training/Schooling. Assignment to the following Units are not considered field duty assignment.

HPA HHSG, PA HASCOM HSG, PA HISG, PA HCAG FCPA FBGH APMC AMIC SEBn MPBn 525ECBn (S) TF Bantay SSU Liaison Offices 9PED NCR RCDG 15FSU 51EBDE, PA HTRADOC, PA HARESCOM NCRRCDG, ARESCOM

GHQ GHQ & HSC HCEISAFP HISAFP HLOGCENTER AFPFC AFPCES AFPCGSC HCRSAFP AFPPKOC MPBn SEG Liaison Offices

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PASB/1 13 May 2004 SUBJECT: Addendum to HPA Ltr Dir dtd 22 Dec 2003, Re-Policies on the Selection of Candidates for Foreign Training TO: See Distribution In line with the thrust of the Command to systematize the selection of candidates for foreign training so that limited slots will be spread equitably to all deserving and qualified personnel, and in accordance with the PASB Resolution nr 01-03-P dated 29 October 2003, the following provisions from the aforecited Resolution are adopted and incorporated as addendum to para 5 (Policies) of HPA ltr Dir dated 22 December 2003. xxx xxx xxx e. Selection of Principal and Alternates Candidates. 1) PASB shall only select a principal candidate and a one-time-alternate candidate for every foreign course. The selected one-time-alternate candidate will be required to process all attendant requirements for foreign training and will automatically be elevated as principal the moment the selected principal candidate failed to comply with the mandatory requirements for the scheduled foreign training. 2) The selected one-time-alternate candidate for any course will automatically lose his alternate status immediately after the principal has departed. However, for the next offering of the course, the previously selected one-time-alternate, if still qualified, will automatically be included in the new pool of candidates that will be deliberated upon by PASB.

f. Status of Selected Candidates of Foreign Course Momentarily

Cancelled by the Host Country.

1) Whenever the host country temporarily cancels a foreign course, the duly selected principal and one-time-alternate candidates shall retain their status for that course until such time that it is offered again, provided, however, they remain to be qualified to attend the course based on the prerequisites given the host country, which will be reviewed by PASB.

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2) If at the time the course is offered again, the principal candidate

is still qualified to attend, while the one-time-alternate candidate is not, PASB shall select a new one-time alternate. If it is the other way around, PASB shall elevate the status of the one-time-alternate to principal and subsequently selects a new one-time-alternate candidate. If both are no longer qualified, PASB shall select new principal and one-time-alternate candidates.

g. Selection of Candidates for Foreign CGSCs. Selection of candidates

for foreign CGSC shall be limited to officers with the rank of Majors only. However, PASB shall select only those Majors who are not due for promotion to the next higher grade prior to the convening of the course.

h. Background Check of Candidates for Foreign Training/Schooling. To

ensure that only those personnel who have no pending civil and/or military cases and have no derogatory records are selected for schooling, the following measures shall be taken due cognizance:

1) After completing the pool of candidates for each foreign course

that is due for deliberation, the PASB Secretariat submits it to the Discipline, Law and Order Branch, OG1, PA and to OG2 for record check and investigation of the candidates.

2) Simultaneously, Discipline, Law and Order Branch, OG1, PA (in

coordination with OAJA, OAPM, OAIG, ESB, OESPA and APMC) and OG2, PA conduct record checks/background investigation of the candidates and then recommend to PASB, through the Secretariat (Attn: ETS, CMB, OG1, PA), those with pending civil/military cases and/or derogatory records for non-inclusion in the pool of candidates.

3) With the supervision of G1, PA, PASB Secretariat removes from

the pool of candidates those with pending civil/military cases and/or derogatory records as recommended by DLO Branch, OG1, PA and OG2.

4) Upon the guidance of PASB Chairman, the Secretary calendars

the deliberation using the pool of candidates with no derogatory records”. xxx xxx xxx BY COMMAND OF LIEUTENANT GENERAL ABU:


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1/AGPD 02 May 2005 SUBJECT: Philippine Army Schooling Board TO: See Distribution

1. References:

a. GHQ AFP Circular Nr 02 dated 06 March 2001, Subject: Selection of AFP Candidates for Foreign Training.

b. GHQ AFP Circular Nr 01 dated 04 March 2002, Subject: AFP

Scholarship Program and Other Similar Grants..

c. HPA Letter Directive dated 22 December 2003, Subject: Policies on the Selection of Candidates for Foreign Training.

d. SOP Nr 15 dated 29 November 2004, Subject: Screening and

Selection of PA Officers for the Command and General Staff Course.

2. Purpose: This purpose of this directive is to establish the Philippine army Schooling Board (PASB) as an advisory body to the Commanding General, Philippine Army (CG, PA) on all matters pertaining to the selection of candidates for foreign and other specified local courses/scholarships.

3. Composition: The PASB shall be composed of the following: Regular Members

Chief of Staff, PA - Chairman AC of S for Personnel, G1 - Member AC of S for Operations, G3 - Member Cmdt, Command and Staff School (CSS), TRADOC - Member Chief, foreign Engagement Br/Training Br, OG3, PA - Member Chief, Education and Training Sec/CMB, OG1, PA - Secretary

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Alternate Members

Deputy G1 - For G1, PA Deputy G3 - For G3, PA Asst, Cmdt, CSS, TRADOC - For Cmdt CSC,TRADOC Ass Chiefs, FEB/ITB, OG3 - For Chfs, FEB/ITB, OG3 4. Policies: a. The Chairman shall convene the Board at such time as necessary to select candidates or resolve controversies referred to it. A simple majority (50% of the membership plus 1) of the regular/alternate members shall constitute a quorum. b. In the absence of the regular member(s), the alternate(s) shall attend and participate in the Board meeting/deliberations and shall recommend/vote as well for any of the candidates that will be deliberated upon. At no instance shall a representative of the regular or the alternate member(s) shall participate in Board meetings/deliberations. c. Member/s of the Board lower in rank than the candidates of the course being deliberated shall not cast a vote. He/They may, however, participate in the deliberation. d. The Chief, Foreign Education Branch, OG3, PA shall assume membership when foreign courses are to be deliberated while the Chief, Individual Training Branch, OG3, PA shall assume membership when local courses are to be deliberated. When both foreign and local courses are up for deliberation in a single Board meeting, both may attend. However, each may only participate/vote in respective field as cited above. At no instance shall both participate/vote in a single course being deliberated. e. The Secretary of the Board shall participate in the deliberations but shall not cast a vote. f. Any member of the Board (regular or alternate) who becomes a subject of deliberation shall be barred from such deliberation. g. Resource Persons. The following shall be invited by the Board to act as Resource Persons: 1) The Chief Career Advisory Group (CAG), APMC 2) The career Advisers of the Armed Forces of the Philippines Occupational Specialty (AFPOS), CAG, APMC when the candidates of the course to be deliberated are under their occupational specialty.

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3) Representatives of the General, Special or Technical Staffs, or even Commanders of PA Major Units, when the course under consideration is allied/related to their functional area/specialty. 4) The PA Sgt Major, or his/her authorized representative, upon course for deliberation is for enlisted personnel. 5) Other resource persons as the Chairman may deem necessary. 5. Functions: a. The function of the Board is to assist the CG, PA in the selection of candidates for foreign and other specified local courses/scholarships. It shall recommend to CG, PA (Through Board Resolution) the most qualified principal and alternate candidates for foreign and local courses. b. Specific functions: 1) Select and recommend candidates for foreign courses under the Unit States - International Military Education and Training Program (IMETP), Defence Cooperation Program (DCP) - Australia, Other Allied Countries (OAC) Training Program and other courses/fellowship programs offered by foreign countries.

2) Select and recommend candidates for local graduate courses offered under Sec 22K of the National Defense (Act (NDA).

3) Select and recommend candidates for MNSA and local CGSC courses.

4) Select and recommend candidates for specific foreign or local courses as CG, PA may direct.

6. Rescission: All HPA letter directives or parts thereof that are in conflict with this directive are hereby rescinded. 7. Effectivity: This directive shall take effect upon publication.

BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A”

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1/AAGPD 30 August 2002 STANDARD OPERATING PROCEDURE NUMBER 04

SELECTION OF CANDIDATES FOR ARMY NCO COURSE AND UTILIZATION OF GRADUATES

1. GENERAL: This SOP prescribe the policies and procedures in the Selection of Candidates for Army NCO Course and their utilization upon successful completion of the courses. 2. PURPOSE: This SOP applies to all Enlisted Personnel who undergo the Army NCO Course. 3. DEFINITIONS: The following terms, as used in this SOP, will specially mean:

a. Action Office/Unit – is the agency given the responsibility of selecting and recommending the candidates to undergo Army NCO course.

b. Candidate – is and Enlister Personnel of the AFP recommended

to undergo the course.

c. Career Personnel – personnel of the Armed Forces of the Philippines in the active service.

d. Course – is a complete series of studies covering a particular field of instruction. Courses may be generally classified into three categories as follows:

1) Career Course – is a military training course for enlisted personnel formally conducted in training institution and required for promotion to certain ranks and for designation of certain positions.

2) Specialization Course – is a course of instruction

designed to enhance knowledge and skills to any of the functional staff areas or specialized fields which are non-technical such as personnel, intelligence, operations, logistics, comptrollership, finance, information technology etc.

e. Observer Training – is a type of training where the students take notice of the operations, system, office or unit. It is primarily designed to acquaint the students on the management aspects of a particular system of operation.

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f. On-the Job Training – is a type of instruction wherein a trainee

actually participates in performing a particular work to attain the degree of proficiency and specialization called for. This type of training, is primarily designed for the development of technical skills.

g. Recommending Authority – is the commander of action unit or chief of an action office.

4. POLICIES:

a. Army NCO Course is a training program of Army-wide units, and shall be prepared by G8, PA and implemented by the Training and Doctrine Command, PA in accordance with the approved Annual Operating Program.

b. Annual slots for Army NCO Course shall be determined by G3,

PA in accordance with the approved annual Table of Organization and Equipment (TOE).

c. The distribution of quota per class and issuance of orders of candidates for the Army NCO Course allocated to army units is the responsibility of G1, PA.

d. Students who will attend the Army NCO Course shall be chosen among the best qualified candidates. There will be a thorough evaluation of the records of these candidates and shall be based on their progressive occupation of positions of higher responsibility.

e. Enlisted Personnel who qualify to take the course shall be relieved from their respective units/offices and placed Detached Service (DS) with Training and Doctrine Command, Philippine Army for the duration of the course.

f. The Army NCO Course is accredited as an Advanced NCO Career Course.

5. CRITERIA: Military schooling and specialized training play an important role in the career development of the individual military personnel and in improving the quality of performance and leadership in the AFP. As such, it is incumbent upon the recommending authority, who is in the best position to evaluate the capabilities and potential of the personnel under him to exercise extreme care and utmost impartially in the selection of candidates for the Army NCO Course. To ensure that only the best-qualified candidates are selected, the following criteria shall apply:

a. Mandatory Requirements:

1. Must not be due for reenlistment during the period of training.

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2. Must have no pending case both in military/civilian court

nor a litigant/witness thereto.

3. Must be physically and mentally fit for training.

4. Must be with the permanent rank to Cpl to SSgt

5. Must have at least one (1) year time-in-grade in present permanent rank.

6. Must have completed the Basic NCO Course.

7. Must pass the qualifying examination and entrance PFT.

8. Must not be more than thirty-five (35) years old.

9. Must be at least three (3) years in the active service upon entry.

10. Must submit latest annual Physical Examination (APE)

g. Selection Criteria – This is set of selection parameters designed to evaluate the candidates to be used by a selection board in determining the best-qualified candidates for Army NCO Course. The overall selection criteria is given a total of 100 points and the parameters considered are given specific weights as follows:

1. Seniority (15 points) pertains to the relative rank or

placement of an individual in the lineal list compared to older candidates. 2. Duty Assignment (15 points) this pertains to the duty

assignment and or designation/position of the candidates. Candidates with better well-rounded assignments, designation/position are given more points.

3. Academic Performance (20 points) is measured in terms of the aggregate rating candidates expressed in terms of class standing in the prerequisite course or related course.

4. Career Profile (20 points) is an assessment of the candidates’ military career profile to determine their potential for future utilization upon successful completion of the course.

5. Job Performance (30 points) is the average performance rating of the candidates on his/her assigned jobs based on EP/EMs for the last three (3) years and the awards and decorations received in the last five (5) years. Evaluation rating is allotted twenty (20) points and wards ten (10) points.

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6. SELECTION PROCEDURE:

h. Unit Commanders upon receipt of the quota allocation of his unit shall create a selection board or committee candidates for Army NCO Course with the following composition:

Unit Sgt Major - Chairman Unit F/Sgt - Member Unit Admin NCO - Member Unit Operation NCO - Member Unit Training NCO - Secretary

i. The Unit Training NCO shall initially screen the list of potential and recommended candidates and list those qualified in accordance with the mandatory requirements of the courses for consideration.

j. The Unit Training NCO shall be prepare a worksheet listing the

names of the qualified candidates and their respective points based on the quantitative selection criteria listed in para 5b and provides the members of the Selection Board/Committee for Army NCO Course.

k. The individual members of the board shall review the worksheet and the SOIs of the qualified candidates and notes, errors or observations before the deliberation proceedings.

7. UTILIZATION OF ARMY NCO COURSE GRADUATES:

a. Upon completion of the course, the graduates shall be assigned back to their respective unit assignment. They will be projected to be assigned in a field or staff where the training acquired can be utilized.

b. Army NCO Course graduates shall be primarily utilized as squad

sergeant, platoon sergeant and company list first sergeant depending on their rank and level of their position. 8. RESCISSION: This SOP shall be periodically reviewed by the PA Education and Training Board (PAETB) which may recommend changes to the Commanding General, PA as necessary. 9. EFFECTIVITY: This SOP shall take effect upon publication. BY THE COMMAND OF LIEUTENANT GENERAL SANTIAGO:


Colonel INF (JSC) PA Adjutant General

DISTRIBUTION: “D” & “E”

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SUBJECT: Amendment to HPA SOP Nr 15 dated 29 November 2004,

Subject: Screening and Selection of PA Officer for the Command and General Staff Course (CGSC)

TO: See Distribution 1. Sub-paragraph 4f of paragraph 3e of HPA SOP Nr 15 dated 29 November 2004 is hereby amended as follows:

2. Determent of CGSC Schooling

An officer whose CGSC schooling is deferred twice will be deferred to the Efficiency and Separation Board to determine his fitness to remain the service.

3. Effectivity: This amendment shall take effect upon publication

4. For widest dissemination.

BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

DISTRIBUTION : “D” & “E”

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Fort Andres Bonifacio, Metro Manila 1/AAGPD 29 November 2004 STANDING OPERATING PROCEDURE NUMBER 15

SCREENING AND SELECTION OF PA OFFICERS FOR THE COMMAND AND GENERAL STAFF COURSE

1. REFERENCES:

a. GHQ, AFP SOP Nr 03 dated 14 Feb 01, Subject: Selection and Admission of Students to take the Major Service CGSC/Technical and Administrative Services Command and Staff Course. b. GHQ, AFP LOI Nr 08 dated 07 Oct 03, Subject: Integration of Major Services Command and General Staff Courses. c. HPA Letter Directive dated 10 February 2004, Subject: Deferment of Schooling.

2. PURPOSE:

This SOP prescribes the policies and procedures in the screening and selection of the most qualified PA officers who will attend the Command and General Staff Course (CGSC).

3. POLICIES:

a. Creation of the Screening Committee

1) To ensure that the field grade officers who will be sent to

attend the course are the most qualified based on their demonstrated outstanding performance of duty and potential in the service, the Command shall create a Screening Committee, which will be tasked to screen candidates, to include PA officers assigned with GHQ & AFPWSSUs.

2) The Committee shall be composed of five officers who

are GSC eligible and holding the rank of at least LTC. Specifically, it shall be chaired by G1, PA with G8, PA as Vice Chairman.

3) As Committee Chairman, G1, PA is given the discretion

to select the best officers who shall become members of the Committee.

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4) The Career Management Branch, OG1, PA shall serve as

the Secretariat of the Screening Committee.

b. Programming of Candidates

1) The programming of field grade officers to take the CGSC shall be undertaken by the Army Personnel Management Center (AOMC). However, it shall program only those who met the following criteria:

a) Must be at least holding the rank of O-4 (Major). b) Must have a Physical Profile of P-1 – P2. c) Must have a general average grade of 80% in the

Advanced Career Course. However, this standard will eventually be raised to 85% to ensure that officers who will take the CGSC have the adequate academic qualification that is commensurate to the high academic demand of the course. As part of the transition, the new standard will cover the graduates of the advanced career course from CY 2005 onwards.

d) Must have at least five (5) years remaining in the

service reckoned from the convening date of the course. e) Must have no pending civil, criminal or court

martial case. f) Must have at least an average of “satisfactory”

performance or a numerical rating of three (3) in his/her Officer Performance Appraisal Report for the last three (3) reporting periods.

c. Screening of Candidates

1) The screening process shall have the following components:

a) Qualifying Examination – This examination consists of objective and essay type of questions. The objective type is designed to test the officers knowledge on military subjects while the essay type is intended to measure the officer’s knowledge and ability to write on various military and related issues. The examination result will be valid for two (2) years.

b) Interview – This is an evaluation of the officer’s

ability to discuss current local and international issues affecting the military establishment. The evaluation criteria include oral communicative skills, knowledge and appearance.

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c) Physical Fitness Test – The result of the regular unit PFT required by this Headquarters will suffice to meet the screening requirement.

2) The Screening Committee shall promulgate specific rules and procedures intended to systematized the conduct of the screening of candidates.

3) Only those officers programmed by APMC shall be

screened by the Screening Committee.

c. Final Selection of Candidates

The final selection of the most qualified officers who will attend the CGSC shall be undertaken by the PA Schooling Board (PASB).

d. Selection of Non-Resident Instruction (NRI) Students

1) The selection of the students for the NRI component of the CGSC shall be the responsibility of the Office of the Assistant Chief of Staff for Reservist and Retiree Affairs, OG10, PA.

2) G10, PA shall ensure that only the most qualified

Reservist officers will selected and recommended to attend the NRI.

e. Prescribed hereunder are the policy provisions that will address recurring situations where some officers, deliberately or not, failed to undergo or pass the screening, or seek deferment of schooling.

1) Failure to undergo the screening

a) Officers who are directed to undergo the screening

but failed to do so shall submit a written explanation to CG, PA (Attn: G1) the circumstances of their failure within 72 hours after the scheduled screening. The following are the circumstances where an officer’s failure to undergo the screening will be considered valid:

a.1. The concerned officer is involved in combat operations at the time of the screening.

a.2. The concerned officer has been rendering

direct services to the President of the Philippines, Secretary of National Defense (SND) of the Chief of Staff, AFP (CSAFP) at the time of the screening.

a.3. The concerned officer is afflicted with illness

at the time of the screening.

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b) In all of the aforementioned circumstances, the concerned officer’s explanation must be substantiated by piece(s) of evidence (e.g. detail orders, medical certificate from a military station hospital or a refutable medical practitioner, roster of operating troops/after operation report, etc).

2) Invalid Explanation

a) An officer who will not explain his failure to undergo the screening or whose explanation is found to be invalid will not be programmed for CGSC schooling for the next two (2) years. Such condition will result in subject officer’s non-consideration for position requiring CGSC eligibility. Conversely, an officer whose explanation is found to be valid will be reprogrammed to take the next screening. Failure to undergo the next screening for the same reason will no longer be considered, and will warrant the non-programming of subject officer for CGSC schooling for the next two years.

b) An officer who fails in any of the screening components will be required to undergo a retake not earlier than one week after the last screening schedule. Those who will not undergo the retake and those who will fail again in the retake will likewise not be programmed for CGSC schooling for the next two years. Commission of the same offense after the two-year period will cause subject officer’s referral to the PAESB.

3) Optional Retirement

a) An officer who will signify to optionally retire after being programmed for CGSC will be required to submit his/her duly accomplished Personnel Action Form (PAF) and Affidavit of Non-Retraction of his intention to optionally retire.

b) The effective date of optional retirement, which must

be indicated in the PAF, shall not be more than one year from the date the officer signified to retire.

c) Failure to submit the PAF and the Affidavit of Non-

Retraction after two consecutive directives will cause the referral of subject officer to the PA Efficiency and Separation Board (PAESB) who will determine his/her fitness to remain on the service.

4) Deferment of CGSC Schooling

a) An officer who is programmed to attend the CGSC shall only be granted deferment under the following circumstances.

. a.1. When the services of the concerned officer

are needed by the President of the Philippines, SND or CSAFP.

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a.2. In extreme cases where the officer is handling projects of “high security value.” “High security value” projects are projects that may pose threats to national security when not handled properly and not given utmost attention.

b) Senior Commanders (e.g. Unified Commander, Division or high-level Commander) of the programmed officer should issue certification that subject officer is presently handling projects of “high security value” and that currently, subject officer is the most competent for the position and his present knowledge of the job is of primary consideration. c) Approval of request for deferment of CGSC schooling shall only be granted by CG, PA upon the recommendation and endorsement of CO, APMC and G1, PA, respectively. d) Request for deferment of CGSC schooling shall only be acknowledged by the Command if it is personally made in writing by the concerned officer and officially endorsed by his major Unit Commander/Chief of Office. e) Once deferment is granted, the officer programmed for CGSC schooling must make himself available the next time the course is offered. He must look for his replacement on the position he is occupying and for the purpose of continuity, he must be able to transfer everything he knows about the project to the most qualified officer chosen to replace him. f) An officer whose CGSC schooling is deferred twice will not be programmed for the course for the next two years and must not be designated to any position requiring CGSC eligibility for that period. A request for another deferment after the two-year period will cause subject officer’s referral to the PAESB.

4. PROCEDURES:

a. The APMC shall notify all field grade officers who are programmed for CGSC about the schedule of the screening and directs them to prepare and submit to the Screening Committee Secretariat the following documents:

1) Latest Annual Physical Examination result.

2) Unit Clearance, which are needed for the issuance of

security clearance for access to at least “SECRET” documents/materials.

3) Authenticated copy of latest PFT results.

b. The number of field grade officers that should be programmed for CGSC shall be three times the number of allocated slots per course. The number

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of officers to be programmed per AFPOS shall be in accordance with the authorized percentage distribution.

c. The names of field grade officers who are supposed to take the

CGSC by virtue of their seniority in rank but cannot be programmed as a result of their failure to satisfy the aforementioned requirements shall immediately be submitted to OG1, PA for appropriate dispositive action.

d. After the APMC has submitted the list of officers programmed

for CGSC, the Screening Committee using its promulgated rules and procedures, shall screen and recommend for selection the most qualified officers based on their performance in the screening and on their individual merits and potential in the service.

e. Upon receipt of the Screening Committee’s recommendation,

the PASB shall deliberate and select the officers who will finally be recommended to undergo the CGSC.

f. After the deliberation, the APMC shall notify the Unit

Commanders/Chiefs of Offices of the selected officers and enjoins them to require the concerned officers to make the necessary preparation for the course.

g. The PASB shall then recommend to CG, PA for approval the

officers selected to undergo the CGSC. h. Upon CG, PA’s approval, G1, PA will cause the issuance of

appropriate schooling order to all officers selected to attend the CGSC. i. The APMC shall establish and maintain a database for officers

who should not be part of the programming process for CGSC for the next two (2) years due to specific violations of the policy provisions specified in para 3e above.

5. RESCISION: HPA SOP Nr 07 dated 31 July 2000, Subject: Selection and Admission of Students to the Philippine Army Command and General Staff Course, and HPA Letter Directive dtd 08 February 2000, Subject: PA CGSC Admission Policy, and all SOP’s and directives that are inconsistent with the provisions of this SOP are hereby rescinded.

6. EFFECTIVITY: This SOP shall take effect upon publication: BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel IN F (JSC) PA

Adjutant General

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P H I L I P P I N E A R M Y Fort Andres Bonifcaio, Metro Manila

1/AGPD 20 November 2004 SUBJECT: Philippine Army Schooling Standard Committee

TO: See Distribution

1. References:

a. GHQ Letter Directive dated 26 March 1981, Subject: Uniform Action Against Military Personnel for Failure in Schooling Duties.

b. PA Letter Directive dated 05 December 1991, Subject: Creation of the PA Schooling Standard Committee.

c. HPA Letter Directive dated 23 March 1992, Subject: Policy on Student Failure in Schooling Standard Duties.

d. GO Nr 26, HPA dated 19 January 2004, re-Activation of the Army Personnel Management Center effective 16 January 2004.

2. Purpose: The PA Schooling Standard Committee (PASSC) is hereby created as an advisory body to the Commanding General on all matters pertaining to failure of students in schooling duties. 3. Composition:

a. The PA Schooling Standard Committee shall be composed of the following:

Regular Members Deputy G1, PA - Chairman Deputy, APMC - Vice Chairman Deputy, G8 - Member Assistant Commandant,C&SS,TRADOC– Member C, ETS, CMB, OG1 - Member AJA Representative - Member(non-voting) Assistant Command Sgt Major - Member

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Chief, Educ & Trng Br, CMG, APMC - Secretary(non-voting)

Auxiliary Members (Voting) INF Career Adviser, APMC - for INF personnel/courses CAV Career Adviser, APMC - for CAV personnel/courses FA Career Adviser, APMC - for FA personnel/courses Intel Career Adviser, APMC - for Intel personnel/courses CE Career Adviser, APMC - for CE personnel/courses SC Career Adviser, APMC - for Signal personnel/courses OS Career Adviser, APMC - for Ordnance personnel/courses QMS Career Adviser, APMC - for QMS personnel/courses AGS Career Adviser, APMC - for AGS personnel/courses FS Career Adviser, APMC - for Finance personnel/courses Deputy IG - for IGS courses

b. An auxiliary member shall only be required to be present when the student to be deliberated upon is under his/her career management function/supervision. Absence of an auxiliary member, however, shall not preempt the committee from conducting deliberations . c. Except for AJA’s representative, at no instance shall a representative of the other regular or auxiliary member(s) be allowed to participate in committee meetings/deliberations. To constitute a quorum, an attendance of 50% plus 1 of the total number of regular members must be established. d. The Assistant Sgt Major shall only attend the Committee deliberation is an EP. e. The Committee may invite individuals who have factual knowledge of the facts and circumstances leading to the student’s failure in schooling duties as resources persons may include the following: Representative from NCOA - for Army NCO Course

and Sgt Major Course Representative from C & SS, TRADOC - for (PA) CGSC

4. Function:

The PASSC is tasked to review and determine the facts and circumstances leading to the student’s failure to perform schooling duties and/or cope with the established training standards and thereafter, to recommend appropriate actions based on the facts gathered and deliberated. When necessary, it shall give recommendations that would further enhance the standardization of the application of a training procedures and policies.

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5. Procedures:

The following shall be the sequence in the training of schooling/training. a. Local Schooling: 1) The action starts from the School Academic/Faculty Board, which recommends the failure of a student to CG, TRADOC for approval. In cases where trainings are conducted by other PA units, the recommendation of the Academic Faculty/Board shall bear the endorsement and approval of the respective Unit Commander. 2) Thereafter, the case shall be submitted to CG, PA through G1, PA who shall further refer the case to the PASSC. 3) The PASSC shall review the case to determine the circumstances relating to the failure of the student. The Committee may cause the appearance of witnesses and/or the production of records, at it may deem necessary. Presence of the concerned student may be required by the Committee to clear doubts and determine the factual basis of such failure. 4) After thorough examination of the witness and records, the Committee shall initiate any of the following recommendations as it sees it fit: a) In the case of officers, recommend the retaking of the course or referral of the case to the PA Efficiency and Separation Board (PAESB) to determine the officer’s fitness to remain in the service. b) In the case of EP, recommend the retaking of the course or referral of the case to the concerned unit Reenlistment Board for the EP’s non-reenlistment. 5) The recommendation of the Committee shall be submitted to CG, PA through G1, PA for approval. 6) APMC shall implement or cause the implementation of CG, PA’s decision on the recommendation of PASSC.

b. Foreign Schooling:

1) Upon receipt of official information regarding the failure of a student in foreign training/schooling, G8, PA shall forward the case to G1, PA for further referral to the PASSC.

2) PASSC shall direct the concerned student to face the committee during the scheduled deliberation. The Committee shall also make a thorough examination of the pertinent papers for further support its decision.

3) After considering all records and information gathered, the Committee may recommend the following:

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a) Assigning the student back to his/her unit or referral of the case to PAESB to determine his/her fitness to remain in the service – in the case of officers- or to the concerned unit Reenlistment Board for non-reenlistment in the case of EP.

b) Imposing other sanctions as may be deemed appropriate.

4) The recommendation of the Committee shall be submitted to CG, PA through G1, PA for approval.

5) APMC shall implement or cause the implementation of CG, PA’s decision on the recommendation of PASSC.

6. Additional Provision:

Infantry Divisions, SOCOM, LABde and Engineer Brigades may create their own Schooling Standard Committee, with similar composition and function as that of the PASSC. Such Committee shall be empowered to inquire matters pertaining to student’s failure in schooling duties at their respective training units. In the exercise of its functions, said Committee shall be governed and strictly adhere to existing policies pertaining to the standard set forth by such committee and it shall be in consonance with the policies of this Command.

7. Administrative:

a. The PASSC shall be under the staff supervision of G1, PA.

b. A student declared failure in a course shall remain or be placed a/u with HHSG, PA until his/her case is resolved.

c. The PASSC shall set its own committee rules and regulations to be able to properly discharge its function.

8. Rescission: HPA Letter Directive dated 05 December 1991, Subject: Creation of the PA Schooling Standard Committee and all other directives or parts thereof that are in conflict with this directive are hereby rescinded.

9. Effectivity: This directive shall take effect upon publication.


(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

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Fort Andres Bonifacio, Makati City 1/AGPD 11 May 2004 STANDING OPERATING PROCEDURE NUMBER 07

PROGRAMMING OF OFFICERS FOR BASIC AND ADVANCE CAREER COURSES

1. REFERENCES:

a. Command Guidance. b. GO Nr 26, HPA dated 19 January 2004, re- Activation of the

Army Personnel Management Center effective 16 January 2004. .

c. Circular Nr 1, HPA dated 07 May 1996, Subject: AFP Occupational Specialty for PA officers.

d. SOP Nr 8, HPA dated 17 July 2003, Subject: Course and Student Evaluation for Career and Specialization Courses.

2. PURPOSE:

This SOP provides the policies, guidelines and procedures in the

programming and selection of officers to undergo Basic and Advance Career Courses in line with the Career Management Program of the Philippine Army.

3. SCOPE: This SOP applies to all officers who will be programmed to undergo Basic or Advance Career courses and to all unit commanders/office chiefs who are directly or indirectly involved in the Career Management Program of the Philippine Army.

4. DEFINITION OF TERMS:

a. Army Personnel Management Center (APMC) – A unit organized as a major operating arm of OG1, PA whose mission is to provide a responsive and efficient personnel management system in support of the PA mission.

b. Career course – A military training course for personnel of a

particular Army service branch formally conducted in a training institution which is

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required for designations to certain positions and for promotion to the next higher grade.

c. Armed Forces of the Philippines Occupational Specialty

(AFPOS) – Term used to identify duty positions, career areas, and field of concentration that requires closely related skills. It identifies the type of skills but not the level of skills.

5. POLICIES:

a. Programming of officers to undergo basic and Advance Career courses shall be centralized at APMC.

b. Programming of officers shall be in accordance with the

Command’s directive that puts premium on “training for position rather than for promotion”. It shall be done at least six months prior to the convening of the course to give the concerned officers and their respective unit commanders/office heads time to prepare.

c. Only officers without pending civil, criminal or administrative

case shall be programmed to undergo Basic and Advance Career courses. d. No officers shall be programmed to undergo more than one

Basic and/or Advance Career course. e. Graduates of Basic Career Courses of a particular AFPOS (i.e,

Infantry, Armor, Field Artillery, etc.) shall be programmed to undergo the Advance Career courses of the same AFPOS, unless requests for change of AFPOS are personally applied for with due endorsement from his/her unit commander, and subsequently approved by concerned authorities pursuant to the provisions of HPA SOP Nr 04 dtd 01 March 2004, Subject: Change of AFPOS.

f. Officers programmed to undergo Advance Career courses must

pass the pre-qualifying entrance examination to be given by TRADOC, PA NLT ten (10) days prior to the course convening date. Those who will fail to take the entrance examination without substantial and justifiable reason as determined by APMC shall be declared failure in the examination by TRADOC, PA.

g. Officers who will fail in the entrance examination for Advance

Career courses shall be given ample time to research, study and review. Afterwards, they shall be allowed to retake the entrance examination not earlier than three days after the first examination without substantial and justifiable reason as determined by APMC shall be declared failure in the examination by TRADOC, PA.

h. Officers refuse or deliberately fail twice to take the entrance

examination when officially directed shall be considered failed and shall be referred to the PAESB.

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i. Officers are programmed to attend the Advance Career course shall relieved from their respective units and will be placed A/U with HHSG, PA further placed DS with TRADOC, PA for the whole duration of the course. Those who will fail in the retake for the entrance examination will be recalled and will be ordered to remain A/U with HHSG, PA while waiting for the disposition of their case. j. All requests for deferments shall be acted upon with dispatch by APMC in accordance with existing polices regarding deferment of career course schooling.

k. Request for deferment of Basic and Advance Career courses

schooling shall not be entertained after orders for said schooling have already been issued by HPA.

6. PROCEDURES:

a. G8, PA publishes the list of Officer Basic and Advance Career courses for a given year at least six (6) months prior to the convening date of the first course/courses to be conducted indicating therein the course title, the number of students. and 'convening dates for each course. Any changes on the said list shall be published NLT three (3) months before the convening date of each course.

b. APMC programs the Officers who will undergo the Basic and Advance Career courses, and subsequently notifies the commanders/office chiefs of the officers programmed for schooling. c. Upon receipt of the notification, unit commanders/office. Chiefs shall, through their respective personnel/admin staff officer inform the concerned officers regarding their programmed schooling. d. Officers programmed for schooling who cannot attend their respective courses due to valid reasons shall submit written requests for deferments to APMC NLT three (3) months prior to the course convening date. Such requests should be duly endorsed by the their respective unit commanders/office chiefs.

e APMC reviews and evaluates all requests for deferment and thereafter shall inform the unit commanders/office chiefs of the concerned officers whether their requests have' been favorably considered or not two months before the convening date. f. APMC submits to G1, PA the final list of officers programmed to undergo Basic and Advance Career courses for issuance of appropriate orders one (1) month prior to the course convening dates. .

g. G1, PA directs the Adjutant General to issue to the following orders:

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1) Placing on DS with TRADOC, PA all officer programmed to undergo Basic Career courses at least one week prior to the convening dates of their respective courses for the purpose of processing. 2) Relieving all officers programmed to undergo Advance Career courses from their respective units and placing them on A/U win HHSG, PA, further placed on DS with TRADOC, PA at least ten (10) days prior to the convening dates of their respective courses for the purpose of processing and for the entrance. h. Unit commanders/office heads direct their respective officers programmed for schooling to report to TRADOC PA NLT that the EDRD.

i. TRADOC, PA registers and processes 'the officers issued with DS order by, HPA for Basic and Advance Career courses schooling upon reporting. Those programmed to undergo the Advance Career courses should be made to undergo the entrance examination (or the .retake, if necessary) in order' to qualify them for admission.

j. After the entrance examination, TRADOC, PA submits to APMC the final list of officers who will be admitted to the Advance Career courses and likewise recommends the cancellation of order for those who failed in the entrance' examination. TRADOC, PA likewise submits to APMC the list of officers who were placed on DS thereat but failed to, take the entrance. examination for reference and appropriate dispositive action.

k. APMC reviews the recommendation of TRADOC, PA and

submits to G1, PA its final recommendation concerning the cancellation of DS orders with TRADOC. PA of those who failed in the entrance examination for Advance Career courses.

I. G1, PA directs the Adjutant General to cancel the DS order with

TRADOC, PA of those who failed in the entrance examination for Advance Career courses. These officers shall remain A/U with HHSG for investigation and possible referral to PAESB. 7. RESPONSIBILITIES:

a. G1, PA

1) Exercises overall staff supervision over the APMC on all matters' pertaining to the programming of officers to undergo Basic and Advance Career courses. 2) Directs the Adjutant General to issue appropriate schooling orders to officers programmed by APMC to undergo Basic and Advance Career courses, as indicated in para 6g, above to be conducted for that year.

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b. G8, PA – responsible for the programming of basic and Advance Career courses, based on PA training needs, for a given year, and for the prompt publication of programmed courses and their corresponding training directives at least six (6) months before the convening date of the first course/courses. c. CO, APMC – responsible for:

1. Programming of officers to undergo Basic and Advance Career courses.

2. Ensuring that officers programmed to undergo Basic and

Advance Career courses have no pending criminal, civil or administrative cases.

3. Evaluating and disposing of all requests for deferments in accordance with existing policies.

4. Recommending to G1, PA the issuance of schooling orders of officers programmed to undergo Basic and Advance Career courses as provided for in para 6f above.

5. Directing officer programmed to undergo Basic and Advance Career courses to report to TRADOC, PA on or before the specified EDRD.

6. Monitoring the compliance of officers issued with schooling orders, and for recommending sanctions for those who will not comply.

7. Providing G1, PA regular updates on all matters pertaining to the status of officers programmed to undergo Basic and Advance Career courses, including recommendations for the referral of certain officers to PAESB due to failure in schooling duties.

d. Army Adjutant General – responsible for:

1) The timely publication of all training-related orders/directives as directed by concerned authorities.

2) Ensuring that all published training-related

orders/directives are disseminated/received by the concerned units/offices PA-wide.

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e. Unit Commanders/Offices Chief-responsible for:

I

1) Ensuring that officers under their respective supervisions

are properly informed and given proper counseling as regards their programmed Basic or Advance course schooling.

2) Ensuring that officers under their respective supervisions

who are issued with schooling orders shall report to TRADOC, PA on or before the specified EDRD.

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3) Realigning the officers in their respective units/offices if

the absence of those officers programmed to undergo Basic or Advance Career course schooling could affect the accomplishment of unit/office mission.

f. CG, TRADOC, PA – responsible for:

1) The registration and administrative processing of officers directed to undergo Basic and Advance Career courses.

2) The conduct of entrance examination of officers

programmed to undergo Advance Career courses as well as the evaluation of results.

3) Providing APMC the list of officers who failed in the

entrance examination for Advance Career courses for dispositive action. 4) Accounting all officers who are placed on DS with

TRADOC, PA for the purpose of schooling. 5) Placing officers who failed to report for schooling duties

on AWOL status and subsequently declaring them as failure in their respective courses after they shall have accumulated the unauthorized number of absences that warrant such declaration pursuant to TRADOC regulations. Such declaration of failure should be immediately submitted to APMC for appropriate dispositive action.

8. RESCISSION:

HPA SOP Nr 10 dated 13 November 1989 and all other SOPs, letter directives inconsistent with this SOP are hereby rescinded.

9. EFFECTIVITY:

This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ABU:


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Fort Andres Bonifacio, Makati City 8/AAGPD 10 February 2004 SUBJECT: Deferment of Schooling TO: All Concerned

1. References:

a. Command Guidance on Training. b. SOP Nr 7 dated 31 July 2000, Subject: Selection and

Admission of Students to the Philippine Army Command and General Staff Course. c. SOP Nr 3 GHQ, AFP dated 14 February 2001, Subject: Selection and Admission of Students to Take the Major Service Command and General Staff Course/Technical and Administrative Services Command and Staff Course. d. HPA Letter Directive dated 24 June 1993, Subject: Deferment of Schooling. e. GHQ Letter Directive J1/AGAI 87-50 dated 11 August 1987, Subject: Deferment of Schooling. 2. General: The Philippine Army programs officers to attend career courses for their career progression and development. It has been observed that Commanders/Heads of Offices request to defer Command and General Staff Course (CGSC) schooling of their officers with the reason among others, that the services of their officers cannot be dispensed with. This indicates their lack of appreciation of the Army Career Schooling Program and the importance of career programming and development of officers. 3. Purpose: This directive shall set the policies on the deferment of schooling by selected field grade officers to take up CGSC. This would support the Command’s directive on training for position of officers. 4. Scope: This directive shall cover all PA units/offices concerned and officers programmed to take up CGSC.

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5. Policies: a. All officers programmed to take up CGSC should attend the said course after qualifying in the required pre-screening processes. b. There shall be no deferment of schooling except for the following reasons: 1) The service of the concerned officer is needed by the President of the Republic of the Philippines, Secretary of National Defense or the Chief of Staff, AFP. 2) Only in extreme case where the programmed officer is handling projects of “High Security value“. “High Security Value” projects are projects that may pose threats to national security when not handled property and not given utmost attention. c. Senior Commander (e.g. Area Commander, Division or Higher Level Commander) of the programmed officer for schooling should issued certification that subject officer is presently handling projects of High Security Value and that currently, subject officer is the most competent officer for the position and his present knowledge of the job is of primary consideration. d. Approval of the request for deferment of schooling will be by the CG, PA upon the recommendation of the G1, PA. e. However once deferment is granted, the officer programmed for schooling must make himself available the next time the course is offered. He must look for his replacement on the position he is occupying and for the purposes of continuity, he must be able to transfer everything he knows about the project to the most qualified officer chosen to replace him. f. Deferment for schooling shall be acknowledged by this Headquarters only if made personally in writing by the officer concerned and officially endorsed by his major unit commander/chief of office. g. An officer who refuses or fails to report for schooling without valid/justifiable reasons shall be marked AWOL by the concerned training institution. An investigation shall be conducted by the school authorities and recommend to CG, PA thru AC of S, for Personnel G1 appropriate disciplinary actions. He shall also lose his priority in the succeeding programming for career course and shall only be permitted to undergo the same career course upon settlement of his case.

6. Administrative Instructions: a. G1, PA through the Army Personnel Management Center shall be responsible for the programming of officers who are due to take the course based on the quota allocated by PA or higher Headquarters, as the case maybe. b. Senior Commander (e.g. Area Commander, Division or Higher Level Commander) of officers programmed for CGSC schooling shall issued certification in support of the latter’s request for deferment of schooling that subject

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officer is presently handing projects of “High Security Value” and that currently subject officer is the most competent and his present knowledge of the project is of primary consideration. c. Request for deferment must reach this Hqs (Attn: G1) not later than thirty (30) days before the convening date of the course subject to the approval by the CG, PA. d. Programmed officers for CGSC schooling who were granted deferment of schooling must make himself available the next time the course is offered. He must be able to transfer the knowledge on the project and look for his replacement on the position he is occupying within the given period. 7. Rescission: All other policies on Deferment of CGSC schooling inconsistent with this policy are hereby rescinded. 8. Effectivity: This directive shall take effect immediately upon publication. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

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Fort Andres Bonifacio, Makati City 1/ 28 January 2003 SUBJECT: Reminders Re-Scholarship Under Section 22K, NDA TO: All Concerned 1. Reference: Circular Nr 04, GHQ, AFP dated 01 Sep 82; Subject: AFP Scholarship Program and Other Similar Grants, as amended by Circular Nr 21, GHQ, AFP dated 07 Oct 87, and further amended by Circular Nr 12, GHQ AFP dated 14 Dec 88. 2. With reference to the above, this Headquarters has observed many lapses committed by officers granted scholarships under Section 22K, National Defense Act (NDA) causing delays.

a. Enrolling a course other than the one approved by this Headquarters.

b. Enrolling at a College or University other than the one approved

by this Headquarters. c. Late submission of request for extension of scholarship.

d. Non submission of final academic report after the authorized scholarship period.

e. Non submission of final academic report after the authorized scholarship period.

3. To prevent these lapses from recruiting every now and then, all scholarship grantees (Sec 22K, NDA) are hereby reminded of the following; a. Orders detailing officers as scholars have specific course, Inclusive dates (normally for a period of one (1) year detail with the schools) which can only be extended upon successful completion of every academic year. Whenever applicable orders may include periods necessary for the completion of academic requirements in the awarding of a degree or title.

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b. Upon receipt of orders, an officer so detailed as scholar shall immediately consult the school registrar or a course adviser for the preparation of an education plan to complete the entire course or program. Scholars should enroll only to the course and at the school duly indicated in their respective orders otherwise they should request for changes in their orders and should wait for its approval in order for their schooling to be officially considered as covered by the Scholarship Program.

c. The proposed education plan shall immediately be submitted to this Hqs (Attn G1), together with the following attachments, for processing and subsequent submission to GHQ.

1) Calendar of activities for the proposed academic year indicating the course, subjects to be taken with the corresponding unit credits and schedule of classes. 2) Calendar of activities for the succeeding year as can best be ascertained. 3) Justification(s) of the proposed education plan.

d. Fifteen (15) days after the end of every academic semester/trimester/ summer session, scholars shall submit to this Hqs (Attn G1) his/her academic performance on the reasons for justification(s) of non availability of the same. Failure in any subject shall be immediately explained and submitted by the scholar/ (MPF).

e. During the breaks, scholars shall be on full study status with their requirements respective units assignments. Scholars may be allowed to complete other requirements of the course enroll for summer classes with a minimum of two (2) subjects, subject to the approval of the PA Schooling Board (PASB).

f. After successfully completing the program of instruction during the first academic term year, scholars should request for extension of orders of their detail to respective schools. Subsequent extension after the normal period of two (2) years shall be on a highly justifiable basis, such as the completion of thesis work including oral or panel presentations.

g. At the start of the last academic semester, scholars shall submit to this Hqs (Attn: G1) their duly approved (by their respective faculty adviser or panel) thesis proposal or special problem as the case may be for monitoring and future planning purposes. Thesis proposal must have relevance to the PA or AFP organization.

h. Upon completion or non-completion of the entire course (to include graduate or post-graduate thesis work if any), scholars should submit to this Hqs (Attn: G1 and G8) a final report containing among others the following:

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1) Evaluation and relevance of the course. 2) Completion and non-completion of the course (including

manner of the completion and the reasons for non-completion).

3) Summary of total government expenses incurred during the schooling.

4) Problems.

5) Recommendations.

i. Failure to graduate from the course within one (1) year after the completion of academic requirements for Master’s degree and two (2) years for doctorate degree shall constitute failure in the performance of assigned duties. Beyond these periods any further extension shall be subject to the approval of the AFP Scholarship Committees, upon endorsement of the PASB. A special Officer Evaluation Report (OER) shall be prepared by G1, PA to reflect such failure this official report shall form part of the concerned officer’s MPF.

4. In view hereof, it is emphasized that schooling under Sec 22K, NDA is an official duty and that all grantees must comply all attendant requirements and obligations.

5. Similarly, unit commanders and chiefs of offices are held responsible in ensuring that officers they have recommended to undergo graduate/post-graduate studies under Sec 22K, NDA, and later on granted such scholarship, are fully aware of their duties and responsibilities.

6. For guidance and strict compliance of all concerned.

BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A”

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H E A D Q U A R T E R S P H I L I P P I N E A R MY


8/ 08 February 2000 SUBJECT: PA CGSC Admission Policy TO: See Distribution 1. Published hereunder is the prescribed policy and pre-requisites for admission to the regular Philippine Army Command and General Staff Course (PA CGSC). 2. Selection Process: The list of applicants who satisfied the prerequisites for the course will be submitted by G1, PA to CGSC, TRADOC, PA with the clearances from G2, Provost Marshal, JAGO, PA for updating individual records. The nominees shall then undergo the following four step selection process to be conducted by CGSC. a. Written Examination (WE) – This examination consist of two (2) parts. The first part is made up of multiple choice questions designed to test the applicant’s knowledge of military subjects. The second part is composed of essay questions intended to measure the examinee’s

b. Neuro-Psychiatric Test (NP) – This is a battery of neuro – psychiatric tests. In consists of four (4) parts that will assess mental and leadership abilities, aptitude and personality. The mental ability (IQ) test includes arithmetic, verbal and abstract reasoning questions. c. Physical Fitness Test (PFT) – This includes three events that the applicant has to pass: Push-up, Sit-up, and 2-Mile Run. The latest result for APE must be presented prior to the conduct of PFT. The new Army PFT standard will be used. Those with exemptions from any or all the events must present a certification from AFP hospital if his APE does not indicate this.

d. Interview – This is an evaluation of the applicant’s ability to discuss current local and international issues affecting the military establishment. The evaluation criteria include communicative skills, knowledge and general appearance.

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3. Admission Requirement

HPA SOP Nr 2 (Revised) prescribes the selection of candidates for CGSC based on the following pre-requisites:

a. Must have the rank of a Field Grade Officer (FGO). b. Must be projected to assume the command of a battalion, a staff

position in a brigade or division or branch chief position of a coordinating staff at HPA.

c. Must be physically and mentally fit. d. Must have completed an Advanced Career Course with a

general average no lower than 80%. e. Must have no pending case both in civil and military courts as a

litigant nor a witness thereto.

f. Must have current security clearance for access to at least ‘SECRET” documents/materials. g. Must have at least five (5) years of active military service prior to compulsory retirement reckoned from the convening date of the course.

4. For widest dissemination. BY COMMAND OF LIEUTENANT GENERAL GAZMIN: (Sgd) VIRGILIO VC RETUTA Colonel INF (JSC) PA Adjutant General


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P H I L I P P I N E A R M Y Fort Bonifacio, Makati City

8/AGPD 25 March 2003 SUBJECT: List of all courses accredited as Basic

and Advance NCO Career Course TO: Chief of Staff, AFP Camp General Emilio Aguinaldo Quezon City Attn: J1 1. References: a. Memorandum from that Office dated 19 March 2003, subject: same as above. b. HPA Letter Directive dated 08 October 2002, subject: Termination of Accreditation of EP Courses. c. HPA Letter Directive dated 21 July 1999, subject: EP Career Courses. 2. Per references 1a & b, hereunder is the list of EP courses accredited as equivalent of the NCO Career Courses as indicated: a. Basic NCO Course: 1) Local Course: a) Military Police course

b) Basic Bandsman Course

c) Basic Medical Aidman NCO Course

d) Engineer Intelligence Course

e) Armor NCO Course

f) Psychological Operations (Psyops) Course

g) Army NCO Course

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h) Special Forces Operation Course

i) Scout Ranger Course

j) Advance CMT/ROTC (MS-42)

k) Basic Intelligence NCO Course

2) All combat arms-oriented career and specialization/technical courses taken abroad under International Military Education and Training Program (IMETP), Defense Cooperation Program (DCP) and Anti-Terrorists Assistance Program (ATAP)

b. Advance NCO Course: 1) Local Courses

a) Senior NCO Career Management Course

b) NCO Leadership course

c) FA NCO Course

d) Logistics NCO Course/Supply Management

Course/Supply Operation Course

e) Commo Chief Course

f) Personnel NCO Course/Admin NCO Course

g) Finance NCO Course

h) CMO NCO Course

i) TINCOC/EP Basic Intel Course

j) Tac Opns NCO Course/Opns Sgt Course

k) Senior NCO Supervisory Course

l) School for Reserve Commission/Office Candidate

School Courses/Advance Summer Camp Training (MS 43)

m) Construction Foreman Course

n) Advanced Bandsman Course

o) Army NCO Course

p) Enlisted Personnel Admin Assistant Course

2) Foreign Courses

a) Combat Engr EP Course

b) Depot Opns Management Course

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c) Mech Maint NCO Advance Course

d) Personnel Admin Course

e) Plans, Program & Budget System/Financial

management Specialist and Accounts Control

f) Personnel Management Specialist Course

3. Graduates of above mentioned courses that were completed before 12

April 2002 shall obtain automatic accreditation and are deemed to have satisfied the requirements of its equivalent EP career courses.

4. Per ref 1c, the following EP courses are already recognized as EP career courses, hence do not need to be accredited as such:

a. Basic Dental Technician Course b. Advanced Dental Technician Course c. Advance Medical Aidman Course

5. For information and reference. FOR THE COMMANDING GENERAL: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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8/AGPD 01 April 2003 SUBJECT: Amendment to HPA Letter Directive dated 08 December 2002 Subject: Termination of Accreditations of EP Courses. TO: See Distribution Paragraph 4 of HPA Letter Directive dtd 08 October 2002 is hereby amended as follows: The following courses that were satisfactory completer before 12 April 2002 are accredited as equivalent of the NCO career courses as indicated:

a. Basic NCO Course:

1) Local Courses:

a) Military Police Course b) Basic Bandsman Course c) Engineer Intelligence Course d) Armor NCO Course e) Psychological Operations (Psyops) Course f) Army NCO Course g) Special Forces Operation Course h) Scout Ranger Course i) Advance CMT/ROTC (MS 42) j) Basic Intelligence NCO Course

2) All combat arms-oriented career and

specialization/technical courses taken board under International Military Education and Training Program (IMETP). Defense Cooperation Program (DCP) and Anti-Terrorist Assistance Program (ATAP).

b. Advance NCO Courses:

1) Local Courses:

a) Senior NCO Career Management Course b) NCO Leadership Course c) FA NCO Course

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d) Logistics NCO Course/Supply Management Course/Supply Operation Course

e) Commo Chief Course f) Personnel NCO Course/Admin NCO Course g) Finance NCO Course h) CMO NCO Course i) TINCOC/EP Intel Course j) Tac Opns NCO Course/Opns Sgt Course k) Senior NCO Supervisory Course l) School for Reserve Commission/Officer Candidate

School Courses/Advance Summer Camp Training (MS 43) m) Construction Foreman Course n) Advanced Bandsman Course o) Army NCO Course p) Enlisted Personnel Admin Assistant Course

2) Foreign Courses:

a) Combat Engr EP Courses b) Depot Opns Management Course c) Mech Maint NCO Advance Course d) Personnel Admin Course e) Plans, Program & Budget System/Financial

Management Specialist and Accounts Control f) Personnel Management Specialist Course g) Unit Supply Specialist Course ctw Automated

Logistics Course

BY THE COMMAND OF LIEUTENANT GENERAL CAMILING JR:



DISTRIBUTION: “D” & “E”

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1/AAGPD 21 July 1999 SUBJECT: Incentives of Students/Graduates of Army NCO Course TO: All Concerned 1. References: a. Approved SDF dated 28 August 2002, Subject: Incentives of Students/Graduates of Army NCO Course. b. GHQ AFP Circular Nr 3 dated 1 Apr 95, Subject: Enlisted Personnel Promotion System in the Armed Forces of the Philippines.

c. AFP Personnel Directive Nr 1 GHQ AFP dated 17 Jan 01, Subject: Procurement, Admission, Commission and Training of Officer Candidate Course. d. GHQ, AFP Circular Nr 30 dated 7 Dec 87, Subject: Procurement and Appointment of Reserve Officers.

2. Scope: This Letter Directive prescribes the command policies and guidance on the Incentives of Students/Graduates of Army NCO Leadership Course. 3. This Command needs capable enlisted personnel to lead small units particularly in combat areas. Consistent to this, the Army NCO Course will be officered to all qualified enlisted personnel in the Army and is designed to train selected NCOs on how to effectively lead men especially during combat situation. As a stopgap solution to attract more EP to undergo the course, following incentives shall be given to students and graduates:

a. All students shall be given complete CCIE upon entering the course. b. Travel expenses to and from the school will be reimbursed.

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c. Students shall be promoted temporarily upon entry at the course provided they have one (1) year time-in-grade in present permanent grade and outstanding graduates (defined here as those who belong to the top twenty five percent (25%) in the final merit roll with a general average of at least 90% and no grade lower than 80% in any subject offered in the course) will be readjusted to permanent status. d. Outstanding graduates will be given preference to enter the Officer Candidate School or OPC provided they satisfy all the requirements. e. Graduates of Army NCO Course shall be given preference for Commissionship as Officers into the Reserve Force, AFP provided they satisfy all the requirements. 4. Rescission: This Letter Directive shall be periodically reviewed by the PA Education and Training Board (PAETB) which may recommend changes to Commanding General, PA as necessary. 5. Effectivity: This directive shall take effect on 01 January 2002. BY THE COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City 8/AAGPD 21 July 1999 SUBJECT: EP Career Courses TO: See Distribution

1. References:

a. HPA Letter Directive dated 15 Jan 92, Subject: Basic NCO Course Equivalent and Eligibility.

b. HPA Letter Directive dated 15 Jan 92, Subject: Advance NCO

Course Equivalent.

c. HPA Ltr Dir dated 03 Aug 92, Subject: Amendment.

2. Hereunder is the list of career courses for EP:

a. Infantry NCO Basic Course b. Infantry NCO Advanced Course c. Armor NCO Basic Course d. Armor NCO Advanced Course e. Field Artillery NCO Course f. Field Artillery Advanced Course g. Ordnance NCO Basic Course h. Ordnance NCO Advanced Course i. COMMEL NCO Basic Course j. COMMEL NCO Advanced Course k. Engineer NCO Basic Course l. Engineer NCO Advanced Course m. Quartermaster NCO Basic Course n. Quartermaster NCO Advanced Course o. Finance NCO Basic Course p. Finance NCO Advanced Course q. Adjutant General Service NCO Basic Course r. Adjutant General Service NCO Advanced Course s. Basic Medical Aidman Course t. Advanced Medical Aidman Course

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u. Basic Dental Technician Course v. Advanced Dental Technician Course w. Military Intelligence NCO Basic Course x. Military Intelligence NCO Advanced Course y. Senior NCO Course

3. Effectivity: 01 July 1997 4. Rescission: All publications not consistent with this directive are

hereby rescinded.

5. For widest dissemination

(Sgd) MELLICENT A PACLIBAR Lt Colonel WAC (GSC) PA Acting Adjutant General


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6/AAGPD 13 March 2006

SUBJECT: Renaming of Title for Signal Corps Career Courses TO: All Concerned

1. References: a. National Defense Act of 1936. b. AFP RG 125-022 (AFP Occupational Classification and

Structure, 1991). c. PAM 11-00 (Communications, Electronics and Information

Systems Manual). d. Approved SDF dated 01 March 2006, subject: Renaming of Title

for Signal Corps Career Courses. 2. Purpose: To establish the appropriate name and/or title of Signal

Corps Career Courses based on its historical beginning as branch of service in the Philippine Army and to place its seven (7) fields of discipline and/or areas of concentration under a single word “Signal” which represents the domain of Signal Corps in the AFP Occupational Specialty (AFPOS) to wit:

a. Signal, General b. Communications-Electronics, Automation c. Communications-Electronics, Operations d. Communications-Electronics, Electronics e. Information Systems and Networking f. Communications-Electronics Materiel Integration g. Computer Management and Engineering

From To Communications-Electronics Officer Advance Course (CEOAC)

Signal Officer Advance Course (SOAC)

Communications-Electronics Officer Basic Course (CEOBC)

Signal Officer Basic Course (SOBC)

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Communications-Electronics Non-Commission Officer Advance Course (CENCOAC)

Signal Non-Commission Officer Advance Course (SNCOAC)

Communications-Electronics Non-Commission Officer Basic Course (CENCOBC)

Signal Non-Commission Officer Basic Course (SNCOBC)

3. The established Program of Instruction (POI) shall remain the same

unless revised and/or modified by competent authority.

4. For historical record, the numerical sequence of the class number shall continue from the current course title to the new course title.

5. This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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H E A D Q U A R T E R S P H I L I P PI N E A R M Y

Fort Andres Bonifacio, Makati City 1/AAGPD 01 March 2004 STANDING OPERATING PROCEDURE NUMBER 04

CHANGE OF ARMED FORCES OF THE PHILIPPINES OCCUPATIONAL SPECIALTY (AFPOS)

1. REFERENCES:

a. Command Guidance. b. GO Nr 26, HPA dated 19 January 2004, re Activation of the

Army Personnel Management Center effective 16 January 2004.

c. Circular Nr 1, HPA dated 07 May 1996, Subject: AFP Occupational Specialty for PA Officers.

2. PURPOSE: This SOP provides the policies, guidelines and

procedures pertaining to the change of AFPOS of officers.

3. SCOPE: This SOP applies to all officers who will request for change of AFPOS and to the unit commanders/chiefs of offices who will endorse their requests to concerned authorities who are given the mandate to act on such requests.

4. DEFINITIONS: a. Armed Forces of the Philippines Occupational Specialty (AFPOS) – Term used to identify duty positions, career areas, and field of concentration that requires closely related skills. It identifies the type of skills but not the level of skills. 1) Primary AFPOS – Designated to each officer in which he is highly qualified to perform duty. The primary AFPOS shall be determined by the career course finished. 2) Secondary AFPOS – The AFPOS to which an officer is qualified next to the primary AFPOS. 3) Tertiary AFPOS – The AFPOS to which an officer is qualified next to the secondary AFPOS.

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b. Army Personnel Management Center (APMC) – A unit organized as a major operating arm of OG1, PA whose mission is to provide a responsive and efficient personnel management system in support of the PA mission

5. POLICIES:

a. Evaluation Authority.

The Army Personnel Management Center (APMC), through its Career Management Group (CMG) and the Career Advisers, shall evaluate all requests for change of AFPOS. 1) Change of AFPOS of officers who have not yet taken their respective Advance Career courses maybe authorized under any of the following conditions: a) When there is lack or substandard performance of duty of the requesting officer in his/her current AFPOS resulting in the loss of proficiency as determined by competent authority. b) When the performance of duty in his current AFPOS requires bonds with the other officers/EP possessing that AFPOS, which the requesting officer cannot obtain. c) When there is an improperly awarded AFPOS. d) When there is substantial performance of duty of the requesting officer in the AFPOS to which he/she wishes to change to. 2) Change of AFPOS of officers who have already finished their respective advance Career courses may be authorized under any the following conditions:

a) When there is medical recommendation from a competent authority declaring the officer concerned as physically unfit to perform the duty required of his/her present AFPOS. b) When a new AFPOS is created or an existing AFPOS is abolished in line with the Army’s Modernization Program. c) When there is an improperly awarded AFPOS. d) When there is substantial performance of duty of the requesting officer in the AFP to which he/she wishes to change. e) Other circumstances which the CO, APMC may justify as contributory and vital to the interest of the Army as an organization.

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b. Recommending Authority

CO, APMC shall have the sole authority to recommend to concerned authorities approval/disapproval of any request for change of AFPOS of officers after thorough evaluation.

c. Reviewing/Approving Authority

1) In his capacity as principal staff of CG, PA on all matters pertaining to personnel, G1, PA shall review and subsequently approve/disapproved the recommendation of CO, APMC regarding requests for change of AFPOS of officers who have not yet taken their respective Advance Career courses. 2) CG, PA shall have the sole authority to approve/disapprove recommendations from CO, APMC (Thru: G1, PA) regarding requests for change of APOS of officers who have already finished their respective Advance Career courses. d. Publication of Orders 1) Approved requests for change of AFPOS of officers who have not yet taken their respective Advance Career course shall no longer be forwarded to AAG for publication. Instead, CO, APMC shall immediately program concerned officers to take the Advance Career course of the AFPOS to which they were allowed to change to. After taking the course, the declaration of graduates shall automatically become the bases of their new AFPOS. 2) Approved requests for change of AFPOS of officers who have already finished their respective Advance Career course shall be forwarded to AAG for publication through Special Orders by this Headquarters, a copy of which shall be furnished to the concerned officers. e. Frequency of change of AFPOS 1) An officer is allowed to request for change of AFPOS only once, regardless whether he/she has already taken or not his/her Advance Career course. 2) An officer shall only be allowed to request again (maximum of two) for change of AFPOS if such request is prompted by medical problems of physical disabilities that prevent subject officer from performing duty in his/her current AFPOS.

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f. Maximum allowable rank for change of AFPOS The maximum rank of officers authorized to request for change of AFPOS is Lieutenant Colonel (LTC). At no instance shall a Colonel (COL) be allowed to change his/her AFPOS.

6. RESPONSIBILITIES:

a. G1, PA

1) Monitor and ensures the proper implementation of the provisions of this SOP. 2) Review and act judiciously on the recommendations of CO, APMC. 3) Supervise the proper disposition of officers by APMC based on the actual fill-up requirement of specific AFPOS. b. CO, APMC 1) Ensure that requests for change of AFPOS of officers are evaluated and disposed of properly. 2) Ensure that utilization of officers corresponds to their respective AFPOS, expertise and training. c. Unit Commanders 1) Ensure that officers are utilized corresponding to their respective AFPOS, expertise and training. 2) Monitor the career development and performance of officers in their respective AFPOS. 3) Validate the rationality of subordinate officer’s request for change of AFPOS before endorsing it to CO, APMC for dispositive action. 7. PROCEDURES: a. All requests for change of AFPOS shall be applied for in writing by the concerned officers and must be duly endorsed by their respective unit commanders/chiefs of offices to CO, APMC. b. Officers who have not yet taken their respective career course but wish to change their respective AFPOS shall submit to APMC their requests, together with their respective unit commanders/chiefs of office’s endorsement, at

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least six(6) months before the convening of the Advance Career course of AFPOS they wish to change to otherwise their request will not be acted upon. c. CO, APMC shall evaluate all request for change of AFPOS and shall thereafter prepare and submit the following: 1) Evaluation report with corresponding recommendation to G1, PA for approval – if the request originated from an officer who has not taken his/her Advance Career course. 2) Evaluation report and Summary DF (from CS, PA to CG, PA) for concurrence of G1, PA and approval of CG, PA if the request originated from an officer who has already finished his/her Advance Career course. d. Whenever a request for change of AFPOS of an officer who has not yet taken his/her Advance Career Course is approved, CO, APMC shall immediately program subject officer to take the Advance Career Course of his newly approved AFPOS. In of disapproval, CO,APMC shall inform subject officer regarding the Command decision on his/her request. e. Whenever a request for change of AFPOS of an officer who has already finished his/her Advance Career Course is approved, G1, PA shall immediately cause the issuance of appropriate order relative thereto by AAG, and subsequently directs CO, AFPMC to include the name of subject officer in the seniority and lineal list (SLL) of officers belonging to his newly approved AFPOS. In case of disapproval, CO, APMC shall inform subject officer regarding the Command decision on his/her request. 8. RESCISSION: HPA SOP Nr 11, HPA dtd 27 October 20003, Subject: SOP on the Request for Change of AFPOS, and other SOPs and directives inconsistent with the provisions of this SOP are hereby rescinded. 9. EFFECTIVITY: This SOP shall take effect immediately upon publication. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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8/AGPD 23 March 1992

SUBJECT: Policy on Student Failure in Schooling Duties TO: All Concerned 1. References: a. GHQ Letter directive dated 26 March 1981, Subject: Uniform Action Against Military Personnel for Failure in Schooling Duties. b. HPA Letter Directive dated 05 December1991, Subject: Creation of the PA Schooling Standard Committee. 2. The following guidelines shall govern actions on military personnel who failed in any formal military or civilian schooling, both local and abroad:

a. They shall be referred to the PA Schooling Standard Committee for evaluation and disposition.

b. Those who failed due to hospitalization or physical disability

will be given opportunity to retake the same or related course provided they have no failing grades.

c. Those who failed due to misconduct, breach of discipline and the like will be recommended for reversion, non-reenlistment, or separation as the case may be. In case the students are regular officers or reserve officers covered by EO Nr 79, they shall be referred to the PA Efficiency and Separation Board for proper disposition.

d. Infantry Division and Separate Brigades will create an entity in

organization and in function to that of the PA SSC. Their authority shall be limited only to students who failed in courses conducted by them.

3. The procedure in the disposition of cases referred to the PA Schooling Standard Committee is as contained in HPA Letter dated 05 December 1991, Subject: Creation of the PA Schooling Standard Committee.

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. 4. Rescission: HPA Letter Directive dated 01 June 1980 and all other publications or parts thereof inconsistent with this directive are hereby rescinded.

5. Effectivity: 01 April 1992 BY COMMAND OF MAJOR GENERAL ENRILE:

(Sgd) CORNELIO C ALDEA JR

Colonel PA Adjutant General

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Chapter 3

Promotion

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1/AAGPD 07 March 2006 SUBJECT: Temporary Promotion to Grade O-3 TO: Chairman PA Selection Board “C’ CY 2006

1. References: a. SOP 10 series 1995 (Officers Promotion System in the (AFP).

b. Command guidance.

2. To address the shortage of captains in field tactical infantry battalions, the Command intends to recommend for temporary promotion deserving company grade officers who displayed outstanding leadership ability and demonstrated potential capability to perform the duties and responsibilities commensurate to the next higher grade.

3. In this regard, the PA Selection Board “C”, in coordination with APMC is

tasked to process, deliberate and recommend candidates for said promotion in accordance with the Consistently Meritorious Performance Category (Section XI) of the Officers Promotion System in the AFP.

4. In addition to the qualifications for promotion as stated in SOP 10, candidates to be considered should also satisfy all the following criteria:

a. Must have completed six (6) years active commissioned service

by 31 December 2006. b. Presently assigned in a field tactical infantry battalion/ company

and presently designated as company commander or a battalion staff officer who has completed at least one (1) year term as company commander.

c. Must not be due for reassignment/seek assignment outside of the

battalion within one (1) year after the effective date of temporary promotion. 5. Officers with non-infantry AFPOS are qualified for this temporary promotion provided they satisfy the above-stated qualifications.

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6. Likewise, Offices recently relieved from field tactical battalions for the purpose of taking career course, or those currently on specialization training can also be recommended provided they satisfied the above-mentioned requirements and shall serve in a field tactical infantry battalion after the course. 7. On effective date of temporary promotion, candidates shall be grouped and recommended according to: a. Effective upon approval by the President, for those who have already completed six (6) years active commissioned service. b. Effective on the sixth year of commissioned, for those who still haven’t satisfied para 5a at the same time of submission of report. 8. The Board is further reminded that their report must contain the corresponding justification of each candidate to be recommended.

9. For reference.

FOR THE COMMANDING GENERAL: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA

Adjutant General

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1/ 03 September 2004 SUBJECT: Proposed PA Officer Performance Reporting System TO: All Unit Commanders ITF Attn: Ones

1. Reference: Command guidance.

2. Anent above reference, OG1 comprehensively studied the current AFP Appraisal System, the Australian Defense Force Officer Performance Appraisal Report and the United States Army Officer Evaluation Reporting System. 3. The result of the study was the proposed PA Officer Performance Appraisal Reporting System (OPARS), which was conceptualized to become a component of the Human Resource Development Program. Its end product, the Officer Performance Appraisal Report (OPAR) is intended to be used by PA career managers in making personnel management decisions.

4. The proposed OPARS emphasizes the following:

a. Senior/subordinate relationship, which is tied up with the rating chain that will be established in every unit/office in accordance with the chain of command. b. Top to bottom leadership communication process by integrating rated officer participation in objective setting performance counselling and appraisal. c. Development and transition of Lieutenants into the army’s leadership culture through the use of the Developmental Support Form (DSF) for Lieutenants (LTs) d. Promotion of professionalism by assessing the individual officer’s adherence to the army core values and leadership attributes while performing his/her duties and responsibilities. e. Provisions for making a commander’s inquiry or an appeal if there is perceived error, injustice r irregularities on the OPAR.

5. The objectives of the OPARS are as follows:

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a. To provide a chain-of-command appraisal of an officer’s actual performance and potential.

b. To identify strengths and weaknesses, and record performance of individual officers.

c. To determine an individual officer’s suitability for promotion selection for higher training and education, and assignment to positions of higher responsibility.

6. In appraising an individual officer’s actual performance of duties and responsibilities and potential in the service, the following forms will be used:

a. OPAR Support Form – will serve as a guide for the rated officer’s performance and development, and is designed to enhance the accomplishment of the unit/office mission and to provide additional performance information to the rating chain. This will be accomplished during the rating period. b. DSF for LTs – will serve as a common framework for development of lieutenants as they grow in the service. in addition to the support Form, this will also be accomplished during the rating period if the rated officer is a LT. c. OPAR Form – will serve as the primary source of information for career managers in making personnel management decisions. The rating officials will use the Support Form and the DSF as inputs in completing the OPAR Form. Once completed at the end of the rating period it (OPAR) will be submitted to APMC for inclusion in the officer’s Military Personnel File (MPF). 7. ITR, review and study the proposed OPARS and submit comments/ recommendations to this Headquarters (Attn: G1) one (1) week after receipt hereof. 8. For strict compliance. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO D STO DOMINGO Colonel INF (JSC) PA Adjutant General

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AAG/PB 19 March 2004 Addendum 1 to STANDING OPERATING PROCEDURE NUMBER 3 Series 2001

PLACEMENT AND DELETION OF NAMES IN THE PA SENIORITY LINEAL LIST (SLL)

Addendum 1 to SOP Nr 3, s-01 is hereby published as follows: Number 9: “That the Change of Branch of Service and subsequent integration of Technical Service Officers into the Regular or Reserve SLL shall only be made one (1) year prior to his/her inclusion in the primary zone for promotion or two (2) years after the actual promotion in rank by the Officer concerned. Provided further, that seniority for such integration shall be based initially on who has the largest active commissioned service and in cases when this is the same, the Officer with the longest time in that permanent grade shall be senior”. BY COMMAND OF LIEUTENANT GENERAL ABU:


DISTRIBUTION “A”:

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1/AGPD 9 June 2006 STANDARD OPERATING PROCEDURE NUMBER 10

PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL

1. REFERENCES: a. Cir Nr 3, GHQ, AFP dated 1 April 1995, Subject: Enlisted Personnel Promotion System in the AFP. b. SOP Nr 13, HPA dated 29 December 2003, Subject: Promotional Examination for PA Enlisted Personnel.

2. PURPOSE: a. To prescribe the scope, general policies and procedures governing the administration of the Promotional Examination (PROMEX) for Enlisted Personnel of the Philippine Army. b. To institute responsibility, control and security measures in handling test papers and conduct of the PROMEX, particularly the following: (1) Testing Room (2) Safekeeping of Materials 3) Test Administration (4) Disqualification (5) Scoring (6) Publication of Results (7) Disposal of test booklets and Filing of Results

3. SCOPE: This SOP covers the policies and procedures in the administration of PROMEX to Enlisted Personnel.

4. POLICIES: a. For Enlisted Personnel, passing the PROMEX is one of the requirements for promotion to the next higher rank. As such, the use of PROMEX

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test sets must be controlled to prevent familiarity with their contents which obviously would invalidate the test. To ensure reliability and validity of the test, proper handling must be strictly observed. The PROMEX shall be revised periodically every two (2) years, or earlier as deemed necessary.

b. The Army Personnel Management Center (APMC) shall be the only authorized unit to administer the PROMEX with the Chief, Army Testing Office, APMC as the primary responsible officer. c. The PROMEX shall consist of a written examination on General Military subjects with a weight of thirty percent (30%) and Military Occupational Specialty (MOS) subjects with a weight of seventy percent (70%). In the case of examinees whose rank is PFC, all test questions will be based on General Military subjects. d. Passing Grade: The standard passing grade of the test is at least seventy percent (70%). e. Validity of PROMEX Result – the result of PROMEX shall be valid up to the time the concerned EP has used said result for his/her promotion to the next higher rank. f. Retake of PROMEX - retake shall be allowed to examinees according to the following: 1) 1st retake - at least three (3) months after the date of 1st exam; 2) 2nd retake - at least six (6) months after the date of the 1st retake; 3) 3rd and last retake - at least one (1) year after the date of the 2nd retake. g. Nobody shall be allowed to retake the PROMEX for a certain rank for the 4th time. Failure in the 3rd retake shall be considered as a ground for non-reenlistment. h. Any examinee who passes the PROMEX in any of the allowed retakes shall automatically received a passing score or a grade of seventy percent (70%). i. Upon publication of the approved schedule of the administration of PROMEX Army-wide, the Chief, Army Testing Office shall organize Mobile Testing Team/s that will administer the exam to all units of the Philippine Army down to the Battalion level. The Army Testing Office shall likewise administer the PROMEX to qualified EP every Saturday at the APMC. No examination shall be administered

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outside the scheduled period except upon approval of CO, APMC. Those who missed the scheduled examination shall take the succeeding scheduled examination j. The Chief, Army Testing Office, APMC or the Team Leader of the Mobile Testing Team shall ensure the following: 1) Testing/Examination Room: a) Testing Room should be able to accommodate at least 30 examinees. b) It must be adequately ventilated, lighted, and, if possible, air conditioned. c) Testing tables with a size of 2ft x 3ft should be provided to each examinee and shall be placed 3ft apart from each other to allow examinees enough space to avoid comparing of answers. d) It should be free from noise and distractions. e) House Rules shall be posted inside the Testing Room as a guide to the examinees. 2) Test Booklets and Paraphernalia: a) A master copy of each of the subtests, their respective scoring keys, manual and other vital documents shall be kept in a locker under the strictest custody of the Chief, Testing Office. b) Printed copies of the subtests and other paraphernalia shall be accounted for prior to and after every testing activity. A logbook shall be provided for this purpose. c) Control number of examinee’s Answer Sheet shall be the same as the Serial Number of the test booklet they will be using. d) Stopwatch or digital clocks shall be provided for accurate timing. e) Sound System should likewise be provided so that the test instructions will be heard clearly. 3) Test Administration/Proctoring: a) The rules governing test taking shall be discussed before the start of the examination. b) Starting time will be observed strictly. The Testing Team from the Army Testing Office will supervise/administer the PROMEX to the

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examinees and may be assisted by selected personnel who will act as assistant proctors. Late comers will not be entertained. c) The following procedure in test administration should be strictly followed: (1) All examinees must be in and properly seated before any instruction is given. (2) Examinees will not be allowed to bring anything inside the testing room except their pens/pencils. (3) The following shall be the sequence of distribution of materials to the examinees: (a) Information Sheet (b) Answer Sheet (c) Questionnaire The same sequence shall be followed in the collection of materials. (4) Proctors shall count test materials before and after distributions. (5) Only thirty (30) applicants (maximum) shall be accommodated per examination. At least two (2) assistant proctors will assist the Testing Team Leader/proctor to maintain order and ensure that the examinees understand the test instructions. (6) The Proctor should read the instructions slowly and clearly to enable the examinees to comprehend. (7) Assistant proctors should see to it that the examinees properly understand and follow the instructions. 4) Disqualifications: a) Examinees who fail or refuse to follow the rules to include test instructions shall be disqualified from taking the examination. They shall be directed to take the next scheduled exam. b) Examinees caught cheating shall not be allowed to continue/finish the examination and shall be considered disqualified. c) Cheaters shall be included in the “BLACK LIST”

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d) Individuals recorded in the “BLACK LIST” shall be referred to their respective Command Officer/Chief of Office for appropriate disciplinary action. e) In cases beyond the control of an examinee such as emergencies, call of nature or sickness, he/she, may be allowed to defer his examination for the next testing day. 5) Scoring: a) Only one or two persons shall be allowed to handle the scoring of test results. b) Only the Chief, Army Testing office shall have access to the Scoring Keys. 6) Publication of Results: Examination results shall be submitted to G1, PA with copies furnished to the following: a) One- for Army Adjutant General b) One- for Unit of the examinee c) One – file of Army Testing Office d) One – for bulletin board, APMC 7) Disposal of test booklets & filing of test results: a) Worn-out test booklets and answer sheets shall be burned or shredded to avoid leakage of examination. Proper accounting of test booklets shall be conducted by the Army Testing Office regularly. b) The original results of the PROMEX shall be maintained by the Army Testing Office five (5) years from the date of publication or issue, while individual records of scores shall be kept and shall form part of the MPF for active personnel as a ready reference for promotion. c) Separate files shall be kept by the Army Testing Office for disqualified applicants which includes the date of examination. 5. PROCEDURES: a. Pre-PROMEX activities:

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1) Every beginning of the calendar year, Chief, Army Testing Office, APMC shall prepare a proposed PROMEX schedule together with a list of logistical requirements for approval of CO, APMC. 2) Upon approval of the PROMEX schedule, APMC shall disseminate the schedule to all PA units and advise them to prepare/review their EP for examination. Appropriate review materials shall be sent ahead to units providing sufficient time for dissemination and preparation of the examinees. The review session/s shall be treated as major unit activity. Records related hereto shall include list of attendees.

3) All examinees will be directed to proceed to the designated examination rooms. 4) Before the examinations starts, the proctor shall discuss the examinations rules, procedures and regulations to the examinees. 5) The right thumb mark of the examinee will be affixed on his answer sheet. Only upon completion of the above will proctor signal the start of the examination. Start/termination time of the exam shall be announced. Likewise, the examinees shall be appraised of the remaining time once in a while. 6) The proctor and his/her assistants shall see to it the rules and regulations are strictly adhered to. Anybody found taking an examination for another individual, copying other’s works or allowing others to copy his answer shall immediately be disqualified from taking the examination. This will be a ground for further disciplinary action based on the recommendation of the PROMEX Team to be submitted to HPA (Attn: G1). 7) Upon termination of the allotted time, all papers shall be forwarded to the proctor. Late submission of examination papers will not be allowed. The PROMEX Team shall not accept any late paper and shall consider same as void and outright failure. 8) The proctor shall announce to the examinees the date of publication of the result. c. Post-PROMEX Activities: 1) All PROMEX Teams shall consolidate all exam papers for processing at Army Testing Office, APMC. 2) Army Testing Office, APMC prepares copies required in paragraph 4.j.6) above.

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6. EVALUATION:

a. Chief, Army Testing Office shall prepare the statistical analysis, to include mortality rate, every semester. b. PROMEX evaluation result for the calendar year will be submitted to G1, PA for inclusion in the Program Review and Analysis, as required in the Annual Accomplishment Report. 7. RESCISSION: All SOP and directives not in consonance with this SOP are hereby rescinded. 8. EFFECTIVITY: This SOP and directives not in consonance with this SOP are hereby rescinded. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION: “E”

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1/AGPD 29 December 2003 STANDARD OPERATING PROCEDURE NUMBER 13

PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL

1. REFERENCES: a. Cir Nr 3, GHQ, AFP dated 1 April 1995, Subject: EP Promotional System in the AFP. b. SOP Nr 1, HTCPA dated 2 November 1987, Subject: Promotional Examination for PA Enlisted Personnel. c. Ltr Dir HPA dated 3 February 1987, Subject: Promotional Examination for Enlisted Personnel. d. SOP Nr 4, HTCPA dated 22 March 1985, Subject: Promotional Examination. e. Ltr Dir HPA dated 27 May 1982, Subject: EP Promotional Examination. f. SOP Nr 13, HPA dated 6 September 1979, Subject: Promotion Examination. g. SOP Nr 6, HPA dated 6 September 1995, Subject: Promotional Examination for PA Enlisted Personnel. 2. PURPOSES: This Standing Operating Procedure prescribes the policies and procedures in implementing the above cited references and other guidelines related to the conduct of promotional examination for the Philippine Army Enlisted Personnel. 3. GENERAL POLICIES:

a. The conduct of Promotional Examination PROMEX to Enlisted Personnel of the Philippine Army shall be conducted only by the Training and Doctrine Command, Philippine Army with the Chief, Army-Wide Training Supervisory Office (AWTSO) as the primary responsible officer.

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b. Chief, AWTSO, TRADOC, PA shall organize PROMEX Team(s) that will conduct exam to the different unit of the Philippine Army down to the Battalion level.

c. Enlisted Personnel assigned in Metro Manila and its immediate vicinity could avail of the exam at HTRADOC scheduled every Saturday and at the CMOS, CAG, PA every last Saturday of the month. No examination shall be conducted outside the scheduled period except upon approval of CG, TRADOC, PA. Those who missed the schedules examination shall take the succeeding scheduled examination.

d. The PROMEX Team shall be composed of one (1) officer as team leader three (3) EP as proctors or upon the discretion of Chief, AWTSO. The team composition should not exceed four (4).

e. The PROMEX shall consist of a written examination of General Military Subjects with a weight of thirty percent (30%) and MOS objects with a weight of seventy percent (70%). In the case of PFC, all question will be based on General Military Subjects:

f. The minimum passing grade shall be seventy percent (70%).

g. Examination results shall be submitted to G1, PA with copies distributed as follows:

a) One – for Army Adjutant b) One – for Unit of the examinee c) One – for G1, TRADOC, PA d) One – for AWTSO, TRADOC, PA e) One – for Bulletin Board, TRADOC, PA

h. Result of examination is valid up to the time the Enlisted

Personnel has uses said examination for his/her promotion to the next higher rank.

i. A graduate of any career course conducted or accredited by TRADOC, whose average is eighty percent (80%) and below ninety percent (90%) inclusive, shall be exempted from taking the PROMEX for one (1) year reckoned from the date of graduation. Those who obtained a general average of ninety percent (90%) and above shall be exempted for two (2) years. The general average from the course taken shall be treated as same rating for the promotional examination.

4. PROCEDURE:

a. Pre-PROMEX Activities:

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(1) Every beginning of the calendar year, Chief, AWTSO;

TRADOC, PA shall prepared a proposed PROMEX scheduled together with a list of logical requirements for submission to HPA (Attn: G1) for approval.

(2) Upon approval of the PROMEX scheduled, HPA shall disseminate the scheduled to all PA units and advice them to prepare/review their EP for examination. Appropriate review materials shall be sent ahead to units providing sufficient time for dissemination and preparation of examinee. The review session(s) shall be treated as major unit activity; records related hereto shall include list of attendees.

(3) HTRADOC, PA is responsible in the issuance of appropriate travel orders to the PROMEX team.

b. Activities during the Conduct of PROMEX: (1) Upon arrival of the examinees at designated examination center, they will report to the duty authorized representatives from the PROMEX team for processing. (2) Examinees should be in proper uniform and should carry with them their respective PA ID Cards. Each of these cards shall be examined for the authenticity by the proctor-in-charge to ascertain the identity of the examinees. (3) All examinees will be directed to proceed to the designated examination rules, procedures and regulations to the examinee. (4) Before the examination starts, the proctor shall discuss the examination rules, procedures and regulations to the examinee. (5) The right hand thumb mark of the examinee will be affixed on his answer sheet. Only upon completion of the above will the proctor signal the start of the examination. Start/Termination time of the exam shall be announced. Likewise, the examinees shall be appraised of the remaining time once in a while.

(6) The proctors shall see to it that the rules and regulations are strictly adhered to. Anybody found taking an examination for another individual, copying others works or allowing others to copy his answer shall immediately be disqualified from taking the examination. This will be a ground for further disciplinary action based on the recommendation of the PROMEX team to be submitted to HPA (Attn: G1).

(7) The examination will have a time allocation of ninety (90) minutes.

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(8) Upon termination of the allotted time, all papers shall be forwarded to the proctor. Late submission of examination papers will not be allowed. The PROMEX team shall not accept any late papers and shall consider same as void and outright failure.

(9) The proctor shall announce to the examinees the date of publication of the result.

c. Post PROMEX activities: (1) All promotional examination teams shall consolidate all examination papers for processing at AWTSO, TRADOC, PA (2) AWTSO, TRADOC, prepares copies required in para 3g

above.

5. EVALUATION:

a. Chief, AWTSO, TRADOC shall prepare the statistical analysis, to include mortality rate, every semester.

b. Promotional Examination evaluation result for the calendar year will be submitted to CG, TRADOC, PA (Attn: G6) for inclusion in the Program Review and Analysis, as required in the Annual Accomplishment Report.

6. RESCISSION:

All SOP and directives not in consonance with this SOP are hereby rescinded.

7. EFFECTIVITY:

This SOP takes effect upon publication. BY COMMAND OF MAJOR GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel (JSC) PA Adjutant General


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1/AAGPD 29 December 2003

PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL I. REFERENCES: a. Circular Nr 3, GHQ, AFP dated 1 April 1995, Subject: EP Promotional System in the AFP. b. SOP Nr 1, HTCPA dated 2 November 1987, Subject: Promotional Examination for PA Enlisted Personnel. c. Letter Directive HPA dated 3 February 1987, Subject: Promotional Examination for Enlisted Personnel. d. SOP Nr 4, HTCPA dated 22 March 1985, Subject: Promotional Examination for Enlisted Personnel. e. Letter Directive HPA dated 27 May 1982, Subject: EP Promotional Examination. f. SOP Nr 13, HPA dated 6 September 1979, Subject: Promotion Examination. g. SOP Nr 6, HPA dated 6 September 1995, Subject: Promotional Examination for PA Enlisted Personnel. 2. PURPOSES: This Standing Operating Procedure prescribes the policies and procedures in implementing the above cited references and other guidelines related to the conduct of promotional examination for the Philippine Army Enlisted Personnel. 3. GENERAL POLICIES: a. The conduct of Promotional Examination (PROMEX) to Enlisted Personnel of the Philippine Army shall be conducted only by the Training and Doctrine Command, Philippine Army with the Chief, Army-Wide Training Supervisory Office (AWTSO) as the primary responsible officer. b. Chief, AWTWO, TRADOC, PA shall organize PROMEX Team(s) that will conduct exam to the different units of the Philippine Army down to the Battalion level.

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c. Enlisted Personnel assigned in Metro Manila and its immediate vicinity, could avail of the exam at HTRADOC scheduled every Saturday and at the CMOS, CAG, PA every last Saturday of the month. No examination shall be conducted outside the scheduled period except upon approval of CG, TRADOC, PA. Thos who missed the scheduled examination shall take the succeeding scheduled examination. d. The PROMEX Team shall be composed on one (1) officer as team leader and three (3) EP as proctors or upon the discretion of Chief, AWTSO. The team composition should not exceed four (4). e. The PROMEX shall consist of a written examination on General Military Subjects with weight of thirty percent (30%) and MOS subjects with a weight of seventy percent (70%). In the case of PFC, all questions will be based on General Military Subjects. f. The minimum passing grade shall be seventy percent (70%). g. Examination results shall be submitted to G1, PA with copies distributed as follows: a) One – for Army Adjutant b) One – for Unit of the examinee c) One – for G1, TRADOC, PA d) One – for AWTWO, TRADOC, PA e) One – for Bulletin Board, TRADOC, PA h. Result of examination is valid up to the time the Enlisted Personnel has used said examination for his/her promotion to the next higher rank. i. A graduate of any career course conducted or accredited by TRADOC, whose average is eighty percent (80%) and below ninety percent (90%) inclusive, shall be exempted from taking the PROMEX for one (1) year reckoned from the date of graduation. Those who obtained a general average of ninety percent (90%) and above shall be exempted for two (2) years. The general average from the course taken shall be treated as same rating for the promotional examination. 4. PROCEDURE: a. Pre-PROMEX Activities: (1) Every beginning of the calendar year, Chief, AWTSO, TRADOC, PA shall prepared a proposed PROMEX scheduled together with a list of logical requirements for submission to HPA (Attn: G1) for approval. (2) Upon approval of the PROMEX scheduled, HPA shall disseminate the scheduled to all PA units and advise them to prepare/review their

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EP for examination. Appropriate review materials shall be sent ahead to units providing sufficient time for dissemination and preparation of examinee. The review session(s) shall be treated as major unit activity; records related hereto shall include list of attendees. (3) HTRADOC, PA is responsible in the issuance of appropriate travel orders to the PROMEX team. b. Activities during the Conduct of PROMEX: (1) Upon arrival of the examinees at designated examination center, they will report to the duty authorized representatives from the PROMEX team for processing. (2) Examinees should be in proper uniform and should carry with them their respective PA ID Cards. Each of these cards shall be examined for authenticity by the proctor-in-charge to ascertain the identity of the examinees. (3) All examinees will be directed to proceed to the designated examination rooms. (4) Before the examination starts, the proctor shall discuss the examination rules, procedures and regulations to the examinee. (5) The right hand thumb mark of the examinee will be affixed on his answer sheet. Only upon completion of the above will the proctor signal the start of the examination, Start/Termination time of the exam shall be announced. Likewise, the examinees shall be appraised of the remaining time once in a while. (6) The proctors shall see to it that the rules and regulations are strictly adhered to. Anybody found taking an examination for another individual, copying others works or allowing others to copy his answer shall immediately be disqualified from taking the examination. This will be a ground for further disciplinary action based on the recommendation of the PROMEX team to be submitted to HPA (Attn: G1). (7) The examination will have a time allocation of ninety (90) minutes. (8) Upon termination of the allotted time, all papers shall be forwarded to the proctor. Late submission of examination papers will not be allowed. The PROMEX team shall not accept any late papers and shall consider same as void and outright failure. (9) The proctor shall announce to the examinees the date of publication of the result.

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c. Post PROMEX activities: (1) All promotional examination teams shall consolidate all examination papers for processing at AWTWO, TRADOC, PA. (2) AWTSO, TRADOC, prepares copies required in para 3g above. 5. EVALUATION: a. Chief, AWTSO, TRADOC shall prepare the statistical analysis, to include mortality rate, every semester. b. Promotional Examination evaluation result for the calendar year will be submitted to (CG, TRADOC, PA (Attn: G6) for inclusion in the Program Review and Analysis, as required in the Annual Accomplishment Report. 6. RESCISSION: All SOP and directives not in consonance with this SOP are hereby rescinded. 7. EFFECTIVITY: This SOP takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR:



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1/AAGPD 09 July 2003 SUBJECT: Promotion Authority TO: See Distribution I. References: a. Cir 3, GHQ, AFP dated 26 Sep 84, Subject: EP Promotion System in the AFP. b. HPA Letter directive dated 13 Oct 95, Subject: EP Promotion System in the Philippine Army. 2. In the light of major unit commanders task of not just accomplishing the mission but of maintaining the morale of personnel, there is a need for them to exercise certain promotion authorities to their personnel especially those deployed in frontline critical areas. 3. Such recognition for heroic deeds by personnel should be given to whom it is due, wherever it is due and at a time when it could provide the best impact on the morale of men.

4. For purposes of clarifying the promotion authority delegated by the Major Service Commander to his subordinate unit commanders, published hereunder are the designated promotion authorities for the different promotion categories indicated, based on the provisions of the above references: a. CG, PA: 1) Regular promotion of all EP. This is further delegated to subordinate unit commanders per para 3b of ref 1a. 2) Meritorious promotion of all EP. 3) Special promotion, except for Promotion of Outstanding Students graduating from career and specialization courses, which is further delegated to CG, TRADOC.

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b. Commanders of the major service subordinate units: Infantry Divisions TRADOC Engineer Brigades ASCOM SOCOM ARESCOM FSRR LABDE SFR (A) HHSG, PA 1) Regular promotion of EP from E-2 to E-7 without the need for confirmation by CG, PA. 2) Replacement of vacated rank without the need for confirmation by CG, PA. 3) Posthumous promotion subject to confirmation by CG, PA as provided for in para 3d and 19g of ref 1a. c. Commanders of the following subordinate units:

SG, PA FC, PA SEB FBGH ISG SSU CAG 525EBn 1) Regular promotion of EP from E-2 to E-7 subject to

confirmation of CG, PA. 2) Replacement of vacated rank subject to confirmation by

CG, PA.

5. All other policies in conflict with this directive are hereby rescinded. 6. For guidance and strict compliance.



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Fort Andres Bonifacio, Makati City 1/AAG 07 September 2000 SUBJECT: Guidelines in the Updating of Issuance

of Summaries of Information (SOIs) TO: See Distribution

1. References:

a. GHQ Circular Number 30 dated 25 July 2000: Preparation of Summary of Information.

b. AFPRG 200-013 dated 29 December 1967: Security of Classified Matter.

2. General: This directive prescribes the policies in the updating and issuance of Summaries of Information (SOIs) of PA personnel.

3. Purpose: The purpose of this directive is to standardize the manner

by which PA personnel and Units/Offices/Agencies request for the updating and issuance of SOIs, in order to ensure the accuracy, completeness, integrity and confidentiality of the information contained therein.

4. Scope: This directive applies to all PA Officers, Enlisted

Personnel and Units/Offices/Agencies requesting for the updating and issuance of SOIs.

5. Definitions:

a. Summary of Information (SOI) – A summary report of important

information about a PA Officer and EP that includes, among others, his personal characteristic, family background, educational attainment, military career and service records, and social affiliations.

b. Officer – All commissioned officers of the Armed Forces of the Philippines assigned with the Philippine Army.

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c. Enlisted Personnel (EP) – All enlisted men and women of the Philippine Army.

6. Policies:

a. The Military Personnel Office (MIPO) is the sole agency authorized to update, revise, produce and issue copies of SOIs.

b. SOIs shall be classified as “Confidential” documents. They will be marked and handled as such.

c. Updating of the SOI is the responsibility of the individual concerned. PA personnel must update their SOIs at least once every year.

d. Original or certified true copies of supporting documents must accompany all requests for the revision/update of an SOI.

e. Individual requests for copies of SOIs shall be made in person to MIPO when practicable.

f. All Unit/Office/Agency requests for copies of SOIs shall be communicated in writing to MIPO.

g. Copies of SOIs shall be released to requesting parties only or to their duly authorized representatives.

h. Individual requesting for and receiving copies of another person’s SOI must present a written authorized from the latter and proof of identity.

7. Responsibility: Chief MIPO shall be primarily responsible for the enforcement and proper implementation of this policy.

8. Effectivity: This directive takes effect upon publication.

BY COMMAND OF LIEUTENANT GENERAL GAZMIN:

(Sgd) MELLICENT A PACLIBAR Colonel WAC (GSC) PA Acting Adjutant General

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Chapter 4

Discipline, Law and Order

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1/AGPA 15 November 2006 SUBJECT: Measures to Free PA Personnel from “Financial Hazing” TO: All Concerned 1. Reference: Command guidance of freeing Army personnel from “financial hazing”.

2. Background: While the Army is implementing various Morale and Welfare programs

to uplift the well-being of our troops and to boost their will to fight, the malpractices of some units in the management of our soldiers’ pay and salary have eroded the good intent of the Army’s MOWEL efforts and the worst; have left our soldiers severely indebted and over-dropped. Even as the management of pay and salary is an individual responsibility, the existence of opportunist milking and preying on our soldiers’ pay and salary, and the prevalence of flawed system in various training institutions and other units have made our comrades victims of “financial hazing”. Since the receipt of pay and salary is considered as a key motivator, over-dropped soldiers end up poorly motivated in the performance of their duties thus affecting the over-all unit performance and mission accomplishment.

A review of various cases involving financial hazing reveals the

existence of the problem since the early days of pre-entry training and takes into many forms such as: easily processed loans by agents of lending institutions; force issuances (“issuematics”) of non-standard line of clothing, personal accessories, equipment; unregulated social activities; and deceitful cooperative operations.

Outside of the training institutions, another form of financial hazing

commonly known as the “ATM robbery-hostage” scheme is widespread. The personnel who were enticed to avail easy loan using PA ATM payment system are forced to surrender their individual ATM cards to the lenders who automatically withdraw the 10% - 20% monthly interest of the loaned amount. Only after paying the full amount with the corresponding interest can the personnel retrieve their ATM card. Personnel who could not get back his/her ATM card were forced to advance the remaining balance from his/her ATM card in another onerous interest, thus this totally denied the rightful use of ATM.

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3. Definition of Terms:

a. Financial Hazing – any form of financial transaction entered into with direct or indirect harassment, deceit and/ or with undisclosed financial term; obligatory issuance of CCIE unlisted clothing, accessories and equipment; overpriced cooperative items and obligatory food rationing; control and denial on the use of ATM; and use of rank and position in running lending operations. b. “Issuematic” – obligatory or mandatory issuance of items ranging from food, clothing, personal accessories and equipment, and /or any items not officially listed as CCIE. c. Training Institutions – refers to any command or unit that handles/conducts regular and non-regular schoolings/trainings. d. ATM “Robbery-Hostage” Scheme – holding and control of ATM card as collateral in granting loan by the lender or any person for the purpose of effecting automatic withdrawal of interest and /or of the principal. e. Interest – any form of additional periodic payment over and above the borrowed cash. f. Shark Lenders/Lenders – any person directly or indirectly grant loan or any person who refers to or facilitated the granting of loan to military personnel or to his immediate family imposing exorbitant interest rate. g. Exorbitant Interest Rate – any required periodic payment added to or computed in reference to the actual value of cash borrowed which amounted to more than 5% per month. h. Over-dropped – any person whose monthly take home pay is below P 4,200.00 over and above the subsistence allowance after deducting all mandatory financial obligations except savings/capital contributions. 4. Purpose:

This directive is intended to free PA personnel from various forms of financial hazing and create ideal atmosphere in different training institutions wherein culture and tradition of frugality, value on hard earned money, simple and modest way of living based on ones means, economy and financial efficiency, and financial independency thrives. 5. Policies and Responsibilities: a. Training Institutions: 1) No forced/automatic issuance or encouragement to procure any items not officially listed as CCIE.

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2) No obligatory rationing of food items, mandatory selling of raffle tickets and limit social activities to open collar and induction of class officers.

3) On Cooperative Operations: i) Sergeant Majors of PA major subordinate units must approve all items catered by the cooperative to trainees and all vending related transactions therein. ii) Profit from each item must not be more than 5% from purchased capital. iii) A pricelist of all sold items must be conspicuously posted within vicinity of the store. iv) Shareholders list and monthly financial and stock status must be posted in the unit bulletin board. 4) No laundry persons shall be allowed to service the trainees/students. They must be given appropriate time devoted for their personal hygiene and grooming to include washing clothes as part and parcel of their training.

5) No agents of lending institutions shall be allowed to conduct information drive on how to avail loans and no application forms of any nature shall be allowed. Instead, the opening of savings accounts such as capital contributions shall be encouraged. 6) Financial transactions such as loans and applications for insurance and capital contributions must be applied at the nearest lending institutions stationed in the area. b. Unit Commanders: 1) Upon report for duty of newly graduated trainees, conduct an inquiry on their pay slips for any unauthorized deductions (deductions of unapplied insurances, double deductions, and existence of unauthorized loan deductions). Likewise, examine also the existence of standing loan from “shark lenders” committed while on training. Any discovery of same shall be reported to PA Major Unit Commanders (attention: Unit Inspector General) for appropriate action copy furnished Office of the Army Inspector General. 2) Periodically inspect if their personnel or immediate members of their families are in control of their respective ATMs. Personnel found using their ATM cards as collateral by letting lenders to get hold of the card shall be reported and investigated.

3) Ensure that their respective commands are free from any forms of ‘financial hazing” operations.

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4) Shall ensure that personnel under their respective command were properly informed on command financial policies and well advised on the proper financial management. Financial issues/guidance shall be regularly included in the conduct of TI & E. 5) Shall ensure through respective SDOs/DOs that all forms of monetary remuneration entitled and intended to personnel were disbursed to the rightful recipient within legally prescribed time. 6) Upon assumption of command shall submit specimen signature to FSU serving his/her unit. c. Unit Sergeant Majors: 1) Sergeant Majors of PA Major Subordinate Units shall periodically (at least once a month) inspect compliance of training institutions under their respective command to this directive and include said report to the periodic report submitted to HPA (attention: Office of the Army Sergeant Major). 2) Sergeant Majors of PA Major Subordinate Units shall provide appropriate advice through “Sergeant Majors’ Time” on trainees under their respective command on financial issues before allowing the conduct of information drive by various agents of lending institutions. 3) Sergeant Majors of various PA units shall audit once a month cooperatives (registered or non-registered) operating under their respective units. Likewise, ensure that all items have price tag or an updated pricelist is conspicuously posted within vicinity of the store. d. All personnel are encouraged to report existence of “financial hazing” operations directly or indirectly happening from and within training institutions and military camps. Reports shall be addressed to the concern PA major Unit Commanders (attention: Unit Inspector General) copy furnish (written or e-mail) Office of the Army Inspector General. e. Unit Inspector General in coordination with the unit concern shall conduct appropriate investigations. Sanctions against all concern military personnel, both lenders and borrowers, shall be determined by respective PA Major Subordinate Unit Commanders/ unit commanders, whichever is appropriate. Sanctions may range from relieved to reassignment outside of the unit area for Officers, demotions for Enlisted Personnel and dismissal for civilian employees. f. Unit Officers and NCOs who are by virtue of their rank and position (unit commanders, SDOs/DOs and finance sergeants) could influence personnel’s financial transactions are strictly prohibited to engage in any form of lending scheme either directly or indirectly. This includes the selling of supplies or “items” by their respective espouse, children and relatives inside camp of units they were presently assigned.

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g. Finance Center: 1) Main Unit responsible in ensuring that PA personnel received the right monthly and related monetary remunerations, including bonuses and allowances, as prescribed and Command finance related guidance are strictly enforced. 2) Finance Service Units (FSUs) shall process and examine only pertinent papers for loan application of the applicant under her paying jurisdiction. Likewise, maintains specimen signatures of unit commanders under their respective paying jurisdiction. 3) In case the applicant is in Manila for R & R, mission, hospitalization, schooling, official leave and others, corresponding order shall be presented before the Chief, Finance Record Branch (FRB) for processing. 4) Denied effecting of out right deductions with less than P 4,200.00 monthly take home pay left on personnel over and above the subsistence allowance. 5) Deductions for additional loans or “re-loans” for those receiving less than P 4,200.00 monthly take home pay, over and above the subsistence allowance, shall be denied unless the existing loan to which the current deduction is in effect is fully paid. Hence, shall make appropriate representation with the lending institutions prohibiting personnel on acquiring additional loan or “re-loan” if they are receiving less than the prescribed minimum take home pay. 6) Shall report, investigate and imposed sanctions against its personnel who tampered financial records in favor or against existing Command Directives. Sanction against Officer may range from relieved from present assignment to reassignment outside the Finance Service, dismissal from the service to demotion on Enlisted Personnel and appropriate command charges on civilian employees.

h. ATM Card: 1) The adoption and use of ATM card as a means of facilitating the disbursement of pay and allowances of PA personnel is a system covered by HPA regulations. Thus, HPA is morally obliged to look into and address any usage of which that affects the morale and welfare of her troops. 2) Containing and/or regulating the use of ATM card, as a system owned by the Army, by protecting troops against abusive and opportunistic interest groups/parties is only but part of many means on how the Army promotes and advance the morale and welfare of her troops.

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3) Under the bank contract entered into and signed by contracting parties (the bank and the cardholder), the use of the ATM card is confined only to its registered user. Considering that the Army and bank/s entered into and signed legal agreement through MOA, this MOA binds the Army on the enforcement of such provision. i. Administrative Sanctions:

1) Officers and Civilian Employees who were found violating the provisions stated in this policy shall be relieved and reassigned outside his/her PA Major Subordinate Unit’s area of operations.

2) Enlisted Personnel who were found violating the

provisions stated in this policy shall be demoted and reassigned outside of the unit (battalion or its equivalent).

3) Civilians (non-military personnel) who were found

violating the provisions stated in this policy shall be prohibited from entering military installation where he/she is operating.

4) Non-compliance to the minimum take home pay and use

of ATM card as collateral is a ground for non-reenlistment, promotion and granting of privileges.

6. Rescission: This Command Directive is in support to the existing Command Directives/Guidance subjects: Measures to Reduce Excessive Loans of PA Personnel dated 30 July 2006, Take Home Pay of PA Military Personnel and Civilian Employees dated 26 May 2006, and 12 Months Maximum Term of Payment for Loan, GHQ dated 07 Nov 2006. Any inconsistency arises thereof is rescinded. 7. This Letter Directive shall takes effect upon publication: BY COMMAND OF LIEUTENANT GENERAL TOLENTINO:

(Sgd) SIGFREDO G BATHAN

Colonel INF (GSC) PA Adjutant General

DISTRIBUTION “E”

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1/AAGPD 23 October 2006

SUBJECT: Removal of Tattoo

TO: All Unit Commanders/Head of Offices

1. References:

a. Command Guidance.

b. HPA Letter Directive dated 04 Feb 92 re-Prohibition/Removal of Tattoo.

2. Purpose: Reports coming to the attention of this Headquarters reveal that some Magdalo Members who were charged and convicted in the Oakwood Mutiny and were already assigned to different PA Units bear/sport tattoo or other marks of such nature indicating their membership in the said organization. This is a violation of the existing policy set forth in the aforecited reference.

3. In the view of the foregoing, all Unit Commanders/Head of Offices having personnel assigned to their units who are members of the Magdalo Group are directed to have them inspected for tattoos bearing the Magdalo sign or any similar design. Unit Commanders shall direct their personnel bearing such marks to have them removed. Unit Commanders are hereby held responsible for the strict implementation of this directive and to institute appropriate punishment to those who refuse to comply with this order.

4. Moreover, Unit Commanders are directed to submit reports stating therein the names of the offender as well as the administrative measures taken thereon.

5. For immediate implementation and strict compliance. . BY COMMAND OF LIEUTENANT GENEREAL TOELNTINO:


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1/AAGP 01 August 2006 SUBJECT: Conduct of Military Personnel

TO: All Unit Commanders/Chiefs of Office

1. It has been observed that unmilitary-like conduct/decorum perpetrated

by some military personnel is prevalent at Headquarters Philippine Army and other Army Camps. This problem will lead to the deterioration of the PA’s state of discipline if left unchecked. The following are the commonly observed misdemeanors:

During Ceremonies/Formation:

a. Putting the hand inside the pocket and slouching. b. Standing in formation with arms akimbo. c. Standing on one leg. d. Talking while the ceremony/activity is on-going. e. Giving unnecessary remarks/side comments while in formation.

During Daily Activities:

a. Smoking in public places and while walking in military uniform. b. Not attending command activities such as Flag Raising/Retreat Ceremonies.

2. The Officers and enlisted personnel of the Philippine Army must conduct themselves with dignity expected of them at all times. 3. Commanders and Chiefs of Offices are held responsible to remind all

er their units/offices on the above-cited guidelines. personnel und

4. Military Police (MP) shall issue Delinquency Report (DR) to military personnel who will be caught smoking in public places while in military uniform.

5. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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SUBJECT: Cockfighting and other Gambling-related practices TO: All Unit Commanders/Head of Offices 1. Reference: Command Guidance. 2. It has been observed that there is a resurgence of military personnel being seen in cockfighting arenas and other similar gambling places despite the existing policy prohibiting such practice. This habit affects not only the efficiency of the personnel but could possibly be a root cause of serious domestic problems. 3. Henceforth, all military personnel who are seen at the aforementioned places shall be meted with administrative sanction. Unit Commanders are hereby held responsible for the institution of appropriate punishment and the strict implementation of this directive. Moreover, Unit Commanders are directed to submit reports stating therein the names of the offenders as well as the administrative measures taken therein. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AGPD 12 January 2005 SUBJECT: PHILIPPINE ARMY DISCIPLINE LAW AND ORDER CLEARANCE SYSTEM OPERATIONAL GUIDELINES TO: See Distribution

1. References:

a. Discipline, Law and Order Clearance System Project. b. DLOIS User Reference Manual.

c. GHQ, AFP Letter Directive dated 18 September 1974, Subject:

Pending cases.

d. GHQ, AFP Letter Directive dated 30 September 1999, Subject: Delineation of functions of OESPA, APM and AJA.

e. SOP Nr 07, HPA dated 17 May 1993, Subject: PA Security Adjudication Board.

2. Background:

The Discipline Law and Order Clearance System was conceptualized to address the growing concern for the availability of a reliable and efficient management system to attend to the systematic data warehousing, statistical analysis and record tracking of cases involving military personnel and civilian employees of the Philippine Army. This system further aims to facilitate the generation of accurate data regarding DLO concerns, to be used primarily in personnel management, top level planning, decision making and to promptly comply with other requirements mandated by higher headquarters.

3. Purpose:

This policy prescribes the guidelines and procedures to be followed in the centralized issuance of the DLO Clearance Certificate (DLOCC) from HPA level down to the Division level, or their equivalent.

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4. General:

a. This document prescribes the policies and administrative procedures governing the centralized issuance of HPA and subordinate unit DLO Clearances of the following offices namely:

(1) Office of the Army Provost Marshal (OAPM). (2) Office of the Army Judge Advocate (OAJA).

(3) Office of the Army Inspector General (OAIG).

(4) Office of the PA Efficiency and Separation Board

(OPAESB).

(5) Office of the Army Ethical Standards and Public Accountability (OAESPA).

b. With the implementation of the Discipline, Law and Order Information System, the clearances issued by OPM, OSJA, OIG, OPAESB and OESPA will already be consolidated into one single clearance known as the DLO Clearance Certificate (DLOCC).

c. The scope of the DLOCC is limited only to ascertain whether

military personnel or civilian employees have pending cases either in the military or civil courts, or whether they are facing administrative charges in any government body. It should be made clear that the DLOCC does not cover money or property accountability. A separate clearance by the office concerned should be issued for that purpose.

d. The Office of the Army Adjutant General (OAAG) and OG1 of

the subordinate units are primarily responsible for the centralized issuance of the DLOCC. These offices will become a one-stop-shop for military personnel of civilian employees of the Philippine Army who will request for clearance to support whatever undertaking they intend to pursue.

e. With the activation of the Discipline, Law and Order Clearance

System, OAAG and subordinate unites ones shall maintain an automated database system that will capture data on pending or resolved cases of military personnel and civilian employees, coming form the offices of the PM, SJA, IG, PAESB and ESPA. Aside from issuing the DLOCC, this database will also serve as a reliable source for accurate and speedy availability of information and statistical data to be used in top level planning, decision-making and personnel management or other information as may be required by higher headquarters. f. The implementation of the Discipline, Law and Order Clearance System will be strictly under the functional jurisdiction of the Discipline, Law and

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Order Branch of OG1. This office will closely monitor on a daily, weekly and monthly basis specific names of personnel who were issued DLOCCS At the HPA level, the Discipline, Law and Order Branch of the Army Personnel Management Center will submit a report to OG1, PA on a weekly basis the number of personnel who were issued DLO Clearance Certificates and a monthly report of cases. Likewise, subordinate unit Ones shall also submit a similar report to OG1, PA on a weekly basis. g. The DLOC can be revoked anytime should there be errors arising from deficient electronic data processing or that recent additional data has been obtained that the personnel concerned has a pending case. 5. Definition of Terms: a. Dropped Cases – It is a disposition laid down by an investigating office on a complaint filed before it and declaring the same as dropped because of but not limited to the following instances:

(1) lack of jurisdiction; (2) lack of sufficient evidence;

(3) charges are unfounded or lack of legal basis;

(4) the case is already resolved;

b. Closed Cases – The case is considered closed when after

investigation the accused has been exonerated, convicted or acquitted by competent authority.

c. Pending Cases – For all intent and purposes, a case is

considered pending when: (1) a criminal case has been filed before any court of law or

General Court Martial; (2) an administrative case has been filed before the PA

Efficiency and Separation Board; (3) a case is under investigation pursuant to Circular 17, AFP

dated 02 Oct 87, in case of enlisted personnel. d. Resolved Cases – The case has been decided by competent

authority with finality.

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6. Guidelines and Procedures:

A. HPA LEVEL: (1) Personnel who desire to secure a DLOCC shall file a written request with the OAAG. The unit or office where the individual is assigned shall make the written request and signed either by the Unit Commander, Chief of Office, S1 or admin officer of the unit. Individual and/or verbal requests shall not be entertained. (2) The request shall state the specific purpose for the clearance. In no case shall the purpose be “for whatever legal purpose it may serve”.

(3) Upon verification by OAAG in the database that the personnel concerned has no derogatory record, the office will issued the DLO Clearance Certificate as prescribed in the DLOIS Report Form. (See Annex ‘A”) (4) The DLOCC shall be signed by AAG himself or in his absence, his authorized representative. Furthermore, the DLOCC shall not be valid unless it carried with it a dry seal from OAAG. (5) If it appears in the data base that the requesting party has a pending case, the DLOCC shall indicate the following: i. Nature of the case ii. The name of the complainant iii. The date the case was filed iv. The office taking cognizance of the case, and v. The status of the case, whether the same is dropped, closed, pending or resolved. (6) After having knowledge that he/she has a pending case, the personnel concerned shall immediately report to the DLO Branch, APMC and present the DLO Clearance certificate to the Branch Chief, who will verify the entries thereof. The C, DLO shall advice the person and the office handing the case on what legal procedures to undertake to expedite the speedy disposition of the case. (7) OAAG shall submit a Weekly Report to the DLO Br, APMC every Friday at 1200H indicating therein the specific date and names of personnel who were issued DLOCCs with no pending cases as well as those with pending case, indicating therein the nature of each case.

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(8) The issuance of the DLO Clearance Certificate shall be from 0800H to 1500H, Monday to Thursday only. Personnel whose requests are submitted beyond the specified time shall be required to return the following day to get his clearance. No requests for clearance shall be entertained on Friday, Saturday and Sunday. (9) Access to the system is restricted to authorized users only. In cases where tampering of data is discovered, the user whose name is registered in the Access Security Module shall be primarily held liable. In compliance with the procedure on administrative due process, the user shall be meted the maximum penalty of separation/discharge without honor in case of military personnel and separation from the service for cause if it involves a civilian employee. The Chief of Office directly supervising the user, shall likewise be held responsible by virtue of the principle of Command Responsibility. (10) Corrections or updates made in the DLOCS database shall be made only when covered by a directive coming from OG1, PA. The directive shall have attached to it the approved communication coming from CG, PA in cases of Officers and Civilian Employees and CS, PA in case of enlisted personnel. B. DIVISION LEVEL OR ITS EQUIVALENT: As far as i8t is deemed practicable, the implementing guidelines, rules, regulations and procedures for the issuance of the DLOCC in the subordinate units, are similar to that in the HPA level; only that the Office primarily responsible in the issuance of the DLOCC is the DLO Branch of the Office of the Assistant Chief of Staff for Personnel, G1. C. COMMON PROVISIONS: (1) Any means and signs of tampering made on the face of the document such as erasures or superimpositions will render the clearance invalid. In case there is a need to reproduce the DLOCC, photocopies should be authenticated by the Office of the Army Judge Advocate (OAJA) only after the original is shown. Should it be discovered that the authenticity of a reproduction of the DLOCC was forged; the authenticator shall be held administratively liable. If in his sound judgment, the authenticator doubts the authenticity of the original document, he shall immediately refer the matter to the issuing office in order to confirm its validity. (2) In case of conflict between the entries in the DLOIS database and hard copy reports on file, the latter will prevail and the burden of proof will rest upon the personnel concerned to prove that his case has been properly disposed with. (3) In case of major breakdown in the system, the Office of the Army Adjutant General or OG1 of the subordinate units as the case may be, shall cease from issuing the DLO Clearance Certificate and the Offices of the PM, SJA, IG

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PAESB and OESPA will revert back to the old procedure of issuing their respective clearances to the clientele. (4) The update of cases from the subordinate units to OG1, PA shall be made either through e-mail, by messenger or by any fastest means available. If by messenger, the update of cases shall be submitted to OG1, PA every end of the month. (5) Subordinate units not yet linked with the DLO Clearance System shall continue to adhere to the old system where the Offices of the PM, SJA, IG and OESPA will issue their respective clearances to the clientele, until such time they will be linked to the system. 7. Duties and Responsibilities: a. DLO Br, Office of the Assistant Chief of Staff for Personnel, G1, PA and G1 of subordinate units: (1) Primarily responsible as the system administrator in the issuance of the DLOCC. (2) Maintains statistical data regarding status of cases army-wide for prompt and accurate information input in aid of decision-making. (3) Facilitate prompt tracking of the current disposition of cases. b. OPM, OSJA, OIG, PAESB, OESPA. Responsible for keeping their respective database updated on a daily basis. c. DLO Br, APMC: (1) Submit report to AC of S for Personnel, G1, PA a weekly report on the issuance of the DLOCC. (2) Submit monthly report of cases to OG1, PA d. OAAG: (1) Responsible for the issuance of the DLOCC at the HPA level. (2) Submit a weekly report in the issuance of the DLO Clearance Certificate to APMC.

e. AMIC: Responsible for the development, maintenance of software, audit trail, security of the system and other technical assistance.

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f. Signal Battalions/CISO: Responsible for the maintenance of software in case of minor deficiency.

9. Rescission:

All other publications inconsistent with this directive are hereby rescinded. 10. Effectivity: This policy shall take effect upon publication. BY COMMAND OF LIETENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AGPD 08 May 2004 SUBJECT: Monogamy in the Philippine Army TO: See Distribution 1. REFERENCES: a. PD 1638 PROMULGATED 10 Sep 79 (Retirement and Separation for Military Personnel). b. Circular Nr 8, GHQ, AFP dated 04 May 1993, Subject: Permission to Marry of Military Personnel.

c. EO 227 promulgated 06 July 1987 (The Family Code of the Philippines). d. PD 1083 promulgated 04 Feb 77 (Code of Muslim Personal Laws). e. The Rationale and Laws Behind Polygamy in Islam by Abu Ameenah Bilal Philip s and Jameelah Jones, Tawheed Publications, 1999.

2. GENERAL:

It has always been a perennial problem of the Philippine Army regarding military personnel who have been retired/separated from the military service or died in line of duty, as to who is the rightful beneficiary to their retirement/separation or death benefits. This problem arose due to some of our military personnel who have contracted marriage more than once without knowledge of their legitimate spouses. Some personnel also, may not have contracted a subsequent marriage but sired illegitimate children with another women other than his legitimate spouse. Being the case, the Army is continually confronted with numerous complaints from surviving wives and paramours alike, who wanted to have a just and equal share of the benefits of the individual soldier.

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3. PURPOSE: This directive provides for guidelines to all military personnel to adhere

to the monogamous marriage system in order to avoid future conflicting claims of benefits.

4. POLICIES: a. To prevent the incidence of conflicting claims to retirement/death

benefits, Christian military personnel should strictly adhere to the monogamous marriage system as embraced by the Christian Faith. Military personnel can only marry for the second time, only when the first marriage is annulled by competent authority.

b. Notwithstanding the rule of Islamic Law permitting a muslim to

have more than one wife, unless he can deal with them with equal companionship and just treatment. Thus, a muslim military personnel must be able and willing to divide his time and wealth in an equitable fashion before he is allowed to have more than one wife conversely if he is unable to feed clothe and house at his wives justly then he should not marry more than once.

c. Muslim military personnel who are planning to get married or to

remarry shall submit a written request to his/her immediate Commanding Officer/Head of Office at least two (2) months before the expected date of marriage. The request shall include all pertinent information on the prospective bride/groom and in case of remarriage, an order of the proper Shari a Circuit Court authorizing him to contract a subsequent marriage.

d. Military personnel who contract marriage without the written

permission/clearance from appropriate approving authority in violation of ref 1 (b) shall be denied re-enlistment upon ETE in case of enlisted personnel; non-extension of tour of duty after expiration of ETAD in case of reserve Officers; and referral to the appropriate ESB in case of regular Officers and reserve Officers who have attained security of tenure pursuant to EO 79

e. The conversion of a non-Muslim to Islam shall not have the

effect of extinguishing any obligation or liability whatsoever incurred prior to said change.

f. For purposes of death benefit claims of deceased military

personnel under PD 1638, the legitimate survivors shall mean only. (1) Surviving spouse if married to the deceased prior to the

latter’s retirement/separation; provide that he/she has not remarried and/or is not legally separated from the deceased by judicial decree or whose marriage with the latter was not annulled on grounds attributable to said surviving spouse.

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(2) Surviving children of an Officer or enlisted man who are below 21 years of age and born of his/her marriage contracted prior to retirement/separation from the service. Illegitimate as well as adopted children are also considered survivors provided their recognition and/or adoption took place while the deceased parent was still on active military service. Other proofs of filiation allowed by law and jurisprudence, such as admission in a public document or a private handwritten document and/or the acknowledgement or recognition made by a close relative of the deceased, among others, may be admitted to establish paternity.

(3) Surviving parent(s) if the deceased military personnel died sin gle, provided he/she has no illegitimate child/children.

(4) Surviving Brothers and Sisters who have not reached

twenty-one (21) years of age, if the deceased died single and his parents were both dead.

5. EFFECTIVITY: This letter directive shall take effect upon publication.



Adjutant General DISTRIBUTION: “A”

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P H I L I P P I N E A R M Y Fort Andres Bonifcaio, Makati City

1/AAG 24 November 2005 SUBJECT: Disposition of Civilian Lawyers as Retainers in Major Subordinate Units of the PA TO: See Distribution

1. RERENCES:

a. Approved DF dated 16 November 2005, Subject: Civilian Lawyers.

b. HPA Letter Directive dated 01 June 2002 (Utilization of Reservist Lawyers).

2. GENERAL:

Our mission is mainly focused to destroy and decisively defeat the three main internal security threats. However our operating units are frequently exposed to legal battles arising from legitimate combat encounters and due to the shortage of JAGS Officers, the Philippine Army cannot cope up with the legal demands of the line units. More often than not, our personnel are harassed by complaints and cases filed by cause-oriented groups, which has affected the performance, effectiveness and morale of our troops.

To address this problem, the Army has considered engaging the

services of civilian lawyers to assist our subordinate units in initiating legal offensive against the enemy band defending our personnel in any court of law against incriminatory complaints filed against them.

3. PURPOSE: The purpose of this policy is to set the guidelines in the disposition of

civilian lawyers to be utilized as legal advisers, defense lawyers and private prosecutors in consonance with the ISO plan of the Philippine Army.

4. POLICIES:

a. Infantry Divisions and Infantry Brigades shall be authorized to retain the services of one (1) civilian lawyer as the unit’s legal counsel.

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b. The unit concerned shall be responsible in selecting their legal

counsel. A reservist lawyer may be preferred. They shall coordinate with the Integrated Bar of the Philippines (IBP-Local Chapter), the Public Attorney’s Office or other law offices of engage the services of a lawyer of their own choice.

c. The name of the lawyer shall be forwarded to the Division Commander for approval. Likewise, G2 shall conduct a complete background investigation on the lawyer concerned.

d. The services of the lawyer as retainer for a particular unit should be covered with orders, to be published by the Division Adjutant.

e. Once approved, a Contract of Service shall be executed by and between the Unit, represented by the unit commander and the retainer. The contract shall be valid for one (1) year.

f. The lawyer shall receive a retainer’s fee of Seven Thousand Pesos (P7,000.00) per month.

g. The following are the duties and responsibilities of the retainer:

1) Assist in the execution of affidavits, depositions and other legal documents and to notarize all oaths and affirmation as provided for by law;

2) Act as legal counsel in any civil, criminal or administrative

case filed against personnel of the unit;

3) To appear and represent the client in the filing of civil, criminal or administrative cases instituted by the unit or personnel concerned;

4) Provide legal opinion and / or advice regarding any case referred to him.

5) Conduct periodic lectures or TI & E to the troops regarding human rights, international laws, constitutional rights of the accused, common crimes committed under the Revised Penal Code and other related topics as part of the Dagdag Kaalaman of the Troops.

5. EFFECTIVITY: This letter directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:


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RETAINER’S AGREEMENT

KNOW ALL MEN BY THESE PRESENTS: This Retainer’s Agreement made and executed by and between ___________________________________________________ _____________ (full name of unit commander), Filipino, of legal age, single/married, with residence at ___________________________ and presently the Commanding Officer of __________________________stationed at _____________________ hereinafter called the CLIENT, and ________________________________________________________________ (full name of the lawyer), Filipino, of legal age, single/married, with residence at __________________________, hereinafter called the RETAINER. WITNESSETH: That this Agreement shall be valid for one (1) year but may be revoked anytime by the EMPLOYER, if the latter may deem it necessary to terminate the services of the RETAINER; That the RETAINER shall receive a monthly retainer’s fee of SEVEN THOUSAND PEOS (P7,000.00) That the following are the duties and responsibilities of the RETAINER:

a. Assist in the execution of affidavits, depositions and other legal documents and to notarize all oaths and affirmation as provided for by law;

b. Act as legal counsel in any civil, criminal or administrative case filed

against personnel of the unit;

c. To appear and represent the client in the filing of civil, criminal or administrative cases instituted by the unit or personnel concerned;

d. Provide legal opinions and / or advice regarding any case referred to him.

e. Conduct periodic lectures to the troops regarding human rights, international humanitarian laws, constitutional rights of the accused common crimes committed under the Revised Penal Code and other related topics;

f. Other duties as the client may direct.

IN WITNESS WHEREOF, the parties hereto have hereunto signed this contract the day and year first above written, in (province / city / municipality), Philippines.

__________________________ __________________________ (EMPLOYER) (RETAINER) Signed in the presence of: _________________________

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REPUBLIC OF THE PHILIPPINE) ) S. S CITY OF ___________________) BEFORE ME this __________ day of _______________ 20 __________ in the City of____________, Philippines, personally appeared _______________________________ and___________________ with Community Tax Certificate No. __________________________ and _______________________________________ issued at _______________________ and ________________________ respectively, known to me to be same persons who execute the foregoing instrument and they acknowledge to me that the same are their free act and deed. This instrument, consisting of _________ pages, including the page on which this acknowledgment is written, has been signed on the left margin of each and every page thereof by ________________________ and _______________________ and their witnesses, and sealed with my notarial seal. IN WITNESS WHEREOF, I have hereunto set my hand, the day, year and place above written.

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1/AAGPD 15 July 2005

PERSONNEL DIRECTIVE NUMBER 01

DISPOSITION OF AWOL CASES

1. REFERENCES: a. GHQ, AFP Circular Nr 17 dated 2 Oct 87, Subject: Prior to Expiration

of term of Enlistment.

b. HPA Personnel Directive Nr 1 HPA dated 22 Jan 93, Subject: Disposition of Cases/Imposition of Administrative Punishment.

c. Article of War 105, Disciplinary Power of the Commanding Officer.

2. GENERAL:

It has been observed that handling and disposition of AWOL cases take a long period of time before finally acted upon. One probable reason foe this is lack of knowledge on the procedures to be taken. Further, administrative sanctions meted to personnel committing AWOL are not of the same degree of punishment. A glaring example of this is that some personnel committing AWOL for 7 days are merely admonished or reprimanded while others are reduced in rank for the same gravity of offense. This is happening because there is not prescribed standard of punishment to guide commanders in imposing sanctions to personnel who are committing said offense.

3. PURPOSE:

This directive prescribes the guidelines in the handling, disposition and imposition of administrative punishment against enlisted personnel of the Philippine Army who are violating AW 62 (AWOL).

4. DEFINITION OF TERMS:

a. Honorable Discharge - Discharge prior to ETE by reason of dependency/hardship, marriage and other circumstances cited under Circular 17, para Sal, 2, 2GHQ, s-87.

b. Discharge for the good of the service - Discharge of military personnel whose suitability for retention in the service has rendered him to be subject to administrative separation (Not recommended for further service).

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c. Discharge for the convenience of the government - Discharge from

the service of military personnel due to unfitness on lieu of GCM trial for expeditious mode of separation.

d. Discharge from the service with Prejudice to Reentry -Discharge from the service of military personnel due to unfitness on lieu of GCM trial for expeditious mode of separation and bars the offender from reentry into the service.

e. Discharge Without Honor - Discharge of military personnel from the service due to misconduct or unfitness or if the unauthorized absence is continuous for a period of three (3) months or more.

f. Degree - A weight of punishment impossible, depending on the gravity or period of AWOL committed. As shown on the Table of Punishment (Annex A), the number of AWOL is bracketed in 1-5 days, 11-20 days, etc. each bracket forms a degree, and each degree also forms a period which are minimum, medium and maximum.

g. Recidivist - Second time offender of the same offense and maybe punished one degree higher.

h. Habitual Offender - is a third time offender or more often and maybe punished two degrees higher.

5. PROCEDURE:

a. Once AWOL is committed by EP, the unit concerned shall immediately reflect same in the Morning Report. After ten (10) days or on the 11th day of AWOL the same shall be reflected in the Morning Report as dropped from rolls. Thereafter, the PA Finance Center shall be informed for the stoppage of the pay/allowances effective on the date of dropping from the rolls, and AFP AGO Form 45 shall be accomplished and submit it to the Command/Bde/Division Provost Marshal, depending therein, copies of Morning Report on his AWOL and dropped from rolls.

b. Efforts shall be exerted by the unit concerned in determining the whereabouts/actual status of the offender by sending letters, Radio Message or any other means of communications. On the other hand, the Command/Bde/Division Provost Marshal upon receipt of the AFP AGO Form 45 shall cause the apprehension of the offender. Lateral coordination can be made with other units including PNP units for such apprehension. If arrest is made and the offender has money or property accountability, the unit Provost Marshal shall cause the submission of AFP AGO Form 45 to the Army Provost Marshal for appropriate action.

c. Once the offender has been arrested or has reported on duty, same be reflected in the Morning Report and the duly accomplished AFP Ago form 45 together with a copy of Morning Report on his return to military control shall be submitted to unit Provost Marshal, thence to Army Provost Marshal, if AWOL has been reported to him.

d. In all cases, investigation shall be conducted by the unit concerned to determine the administrative liability of the offender once he returns to military control. The following procedures will be adhered to:

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1. AWOL of even less than ten (10) days shall be investigated and appropriate punishment be imposed, if proven guilty.

2. If the offender has returned to military control (RTMC) after

dropping from the rolls, an investigation should immediately be conducted and appropriate punishment be imposed in accordance with the Table of Punishment.

3. If after ninety (90) days and the offender has not yet returned to duty/returned to military control without any communication informing his unit regarding his whereabouts, investigation in "absentia" shall be conducted by the unit concerned and investigation report be rendered, indicating and attaching the following document and the like:

a) Copies of MR on AWOL and dropped from rolls. b) AFP, AGO Form 45 c) Affidavit of First/Sgt and Company

Commanders/Admin Personnel Officers regarding the AWOL. d) Certification regarding his money or property

accountability.

e) Statement of Last Payment and Receipt from Finance Service unit concerned with regards to reimbursement of overpayment of pay and allowances.

f) Letters/telegrams or any means of communication sent to

locate the concerned personnel; 4. The Bn Commander with his recommendation as to the

disposition of the case shall indorse the IR to the Command, Bde or the Division Provost Marshal as the case maybe for further evaluation and indorsement to the Commander. Appropriate charges maybe filed before the appropriate civil court for erring military personnel who were discharged from the service with the firearms/property accountability, by Army Judge Advocate.

5. When the punishment imposed is discharged or separation from the service, the Command, Group, Bde or Division Headquarters shall issue the order subject to confirmation by Hqs Phil Army within fifteen (15) days from investigation and the discharge order must indicate the cause of the discharge. The date of discharge shall retroact to the date a personnel was marked AWOL. The ETE of the concerned EP must be indicated in the investigation report. Thereafter, the records of the case including a copy of discharge orders will be indorsed to HPA Attn: AC of S, G1, for the characterization of discharge.

6. PUNISHMENT:

a. To standardize action, the table of punishment (see attached) will serve as a guide in determining the appropriate sanction to be imposed.

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b. Second time offenders will be meted one (1) degree higher from that of the punishment imposable, while third time offenders will be meted two (2) degrees higher.

c. Any offender who commits AWOL for three times in a span of twelve (12) months shall be discharged from the service, regardless of the aggregate number of days he committed AWOL.

7. IMPLEMENTATION:

Unit Commanders are held responsible for the implementation of this directive.

8. RESCISSION:

All directives or policies that are in conflict with this directive shall be deemed rescinded.

9. EFFECTIVITY:

This personnel directive shall take effect upon publication.



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STADARDIZATION OF TABLE OF PUNISHMENT OF AWOL CASES IN REFERENCE TO AW 105, AMENDED CIR 17, GHQ, S-87

Nr of Days AWOL

Min Punishment

Medium Punishment

Max Punishment

1-6 Days

Admonition (1-2 days)

Reprimand (3-4 days)

Restriction to limits not more than 15 days with extra fatigue (5-6 days)

7-1 2 Days

Restriction to limits not less than 15 days with extra fatigue. (7-8 days)

Hard labor of not more than 15 days without confinement. (9-10 days)

Detention /confinement of /not more than 15 days with labor not more than 15 days. (1Q-12days)

13-20 Days

Detention/confinement not more than 15 days with hard labor not less than 15 days. (13-1 5 days)

Detention/confinement not less than 15 days but not more than 30 days. (16-18 days)

One (1) rank demotion if the offender is Pvt, he shall be discharged from the service under honorable condition. (19-20 days)

21-30 Days

One (1) rank demotion with hard labor not more than 15 days. (21-23 days), if the offender is Pvt, he shall be discharged from the mil svc under honorable condition.

Two (2) ranks demotion 24-26 days, if the offender is Pvt or Pfc, he shall be discharged from the mil svc under honorable condition.

Two (2) ranks demotion with hard labor not more than 15 days (27-30 days)

31-40 Days

Two (2) ranks demotion, if the offender is Pfc, he shall be discharged from mil svc under honorable condition. (24-26 days)

Two (2) ranks demotion, if the offender is Pfc, he shall be discharged from the mil svc under honorable condition.

Honorable discharge from the service.

41 -50 Days

Honorable discharge from the service.

Discharge for the good of the service.

51-60 Days



61 -70 Days

Discharge for the convenience of the government

Discharge for the convenience of the government with prejudice to reentry in the service

71-90 Days

Discharge for the convenience of the government with prejudice to reentry in the service

Discharge without Honor

Over 90 Days

Discharge from the Mil Svc without honor

>

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2/AAGPD 05 May 2005 STANDING OPERATING PROCEDURE NUMBER 04

HANDLING AND DISPOSITION OF ARMY PERSONNEL DETAINED AND/OR CONFINED UNDER ARTICLE OF WAR 70 AND OTHER

EXISTING AFP REGULATIONS 1. GENERAL

a. References:

1. RA 7438 – “An Act Defining certain Rights of Person Arrested, detained or Under Custodial Investigation as well as Duties of the Arresting and Investigating Officer and providing Penalties for Violation thereof”

2. SOP No 2 -1987, GHQ, AFP dated 02 November 1987-

Handling and Disposition of Persons Apprehended, Arrested and/or Confined Under Article of War 70 and Existing AFP regulations.

3. HPA Ltr Directive dated 03 December 1991, Subject:

“Guidelines in Handling Detainees while Under Custody”. b. Purpose – This SOP prescribes the policies, responsibilities and

procedures to serve as guide for all Army personnel in the Handling and Disposition of persons apprehended, arrested, detained or placed in confinement pursuant to AW 70 (Arrest and Confinement) and other existing AFP Regulations.

c. Scope: This SOP applies to all Army personnel subject to

military law under Article of War 2 (Persons Subject to Military Law).

2. DEFINITION OF TERMS

a. Accused – Any military personnel who are charged with a specific crime/offense.

b. Prisoner - Any military personnel who is under the Physical custody of the military authorities during the pendency of his/her case or serving sentence by virtue of final judgment rendered by the GCM.

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c. Detainee – Any military personnel who is under detention or placed in confinement by the military authorities pursuant to AW 70 while under investigation for a crime or offense punishable under the Article of War, AFP Rules and Regulations or any law applicable to military personnel.

d. Release - The discharge of detainee (s) from custody or confinement pursuant to a valid order from the court or proper authority. e. Person in Custody – Refers to a person facing charges before the GCM or has a pending criminal case before the civil court and placed under the custody of a responsible military officer.

f. Confinement – Refers to the restriction of freedom of movement including the curtailment of certain privileges as determined by competent authority.

g. Commitment Order – is an order issued by competent authority for the detention of a person charged with a crime or offense punishable under the Articles of War.

h. Arrest in Quarters – restriction impose by competent authorities limiting the freedom of movement of an accused to his place of abode during the pendency of a case.

i. Technical Arrest – Taking into custody of military personnel in order that he may be bound to answer for the commission of an offense. He/She is allowed to move only within specified limits/areas. 3. PROCEDURE:

a. Authority of Movement – Movement and transfer of detainee (s) shall be made only upon the written approval of the CG, PA or his authorized representatives or competent court/investigating Board/Committee. Such authority shall be carried out with MP escorts at all times.

b. Security Measures:

(1) Responsibility for the security transfer or movement of detainee(s) from place to another shall remain with the custodian until the detainee (s) is/are duly received by another authorized custodian.

(2) In all movements of detainee(s) from one place of detention/confinement to another, the official custodian thereof shall inform the receiving unit by the fastest available means, the names and number of detainee (s) and escorts, Expected Time Departure (ETD), Expected Time of Arrival (ETA) and the means of transportation used. This information shall be relayed at least 48 hours prior to ETD. Any change shall likewise be reported to the receiving unit.

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(3) Tasked units shall be responsible for the over all security and/or transportation requirement of the detainee (s) from the point of origin to the next place of confinement/detention. They shall likewise provide administrative requirement and control over the escorts until proper turn-over of detainee (s) to the receiving units.

(4) Number of Guard/Escorts: As a general rule, the number of guard/escorts shall correspond to the number of detainee to be moved accompanied by a minimum of one (1) heavily armed team led by an officer. Each assigned escort shall be cuffed together with each designated detainee(s).

(5) Prior to the movement, all guards/escorts shall be given

detailed instructions on their duties and responsibilities. When necessary, special instruction shall be issued in writing.

(6) Handcuffs: (Refer to Para 4) In the absence of Handcuffs or leg-iron, ropes and/or other expedients may be used to restrict detainees being moved. In no case shall a detainee be handcuffed to any part of the vehicle during transit from one place of confinement to another. (7) Inspection of detainees: Before transfer, all detainees shall be inspected and searched for dangerous weapons or objects (pointed objects like ball pens, plastic knife, sharpened toothbrush handle, nylon string/rope, plastic bag, muriatic acid etc) which may be used for escape or self destruction. (8) Detainees shall be allowed to talk to unauthorized person, nor received anything unless such item/article has been previously inspected and cleared by competent authority or the OIC of the guard/escort detail. (9) No military personnel shall be accepted for confinement/detention without proper commitment order, unless otherwise directed by the President, SND, CSAFP or CG, PA and /or their duly designated representatives. (10) Arrest/seizure by Army Units: In the case of military personnel arrested and articles seized pursuant to AW 70 and where complaints/charges are to be filed through the court marshal or civil courts, the apprehending unit shall turn over to the Provost Marshal such person and/or evidence, except FAs and explosives which shall be deposited with the authorized AFP units. c. Security in Transit (1) General Instructions: Whenever possible, movements and/or transfers of detainees shall be made during daytime. During land travel should the detail benighted while en route, they shall proceed to the nearest PNP or AFP unit or Provincial or City/Municipal Jail, whichever is the most practicable to spend the night and resume movement the following morning. Precautions shall be

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taken at all times especially at night to secure detainees and repel possible surprise attacks from whoever may ploy to liberate them. (2) In case of vehicle trouble and accidents, Commanding Officers of both releasing and receiving units shall be notified by fastest means of communication available. Nearest AFP or police units may be requested to render assistance and/or send the necessary reports. d. Receiving detainee(s) (1) The post/camp commander or his authorized representative shall receive detainees for detention/confinement upon presentation of the required papers. The receiving commander shall issue receipts for such persons, to include their personal effects. A thorough strip search on each detainee shall follow. (2) Each detainee/prisoner shall be required to fill up personal data sheets, undergo finger printing and have his photo taken by an authorized personnel. These shall be contained in a detainee’s Folder Record to be maintained by the Prisons/Confinement Officer, incorporating among other personal circumstances such as name of apprehending agency or unit, date and authority of arrest and other appropriate remarks. (3) Medical examination shall be conducted on each detainee by the appropriate medical unit within the first 24hrs of detention (4) Quartering a) They shall be provided with billeting spaces available in the post, camp base or station with beds and beddings. b) Separate quarters, comfort and bathrooms shall be provided for male and female detainees. All detainees shall not be allowed to keep within their quarters articles other than personal items like toilet articles. c) Extreme care shall be exercised in allowing detainees to keep personal items that they may be used against his/her guards or for self destruction like razor blades etc. e. Security and Control Inside Quarters; (1) Prison or detention facilities shall be classified into three (3) categories. a) Maximum Security – for offenses punishable by reclusion perpetua or death and those non-bailable offenses.

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b) Medium Security – Offenses punishable lower than those of reclusion perpetua to six (6) yrs imprisonment. c) Minimum Security – for offenses under AW 105 and other offenses punishable from one (1) month to six (6) months imprisonment. (3) TAPS shall be observed at 2200H which automatically includes the putting out of lights. (4) Bed-Check/head count shall be conducted at least once between taps and reveille. If the need arises, they shall be awakened and requested to fall in line for accurate accounting. (5) Daily inspection shall be conducted to ensure the cleanliness and orderliness of their quarters. Custodial Personnel may require detainees to perform/engage in cleanliness program or undertake useful and productive chores/activities. (6) Conjugal visit inside the places of detention shall be allowed on a case to case basis only. f. Control of Visitors: (1) Visiting shall be observed as follows: 0900-1200H and 1400-1700H daily. (2) Only immediate members of the family of the detainees shall be allowed to visit the latter. The term “immediate members of the family” shall include his or her spouse, fiancée or fiancé, parent or child, brother or sister, grandparent or grandchild, uncle or aunt, nephew or niece and guardian or ward. (3) All visitors shall be cleared by Post/Camp Commander or his authorized representatives in accordance with AFP and/or applicable camp rules and regulations. They shall be required to fill up visitors’ logbooks. All articles brought in shall be inspected by the guard at the visitors inspection area. All visitors shall be subjected to search before they are allowed to visit. Refusal to be searched shall be aground for denial of their visiting privileges. (4) The number of visitors allowed for each detainee shall not exceed ten (10) at any one time. (5) Visitors shall be entertained at the visitors room only and shall not be allowed to enter the detainee’s quarters. (6) Detainees may be allowed to accept as visitors their legal counsels within reasonable hours of the day as may be appropriate.

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g. Messing (1) Daily subsistence allowance of detainees should not be

less than sixty pesos (p 60.00) a day. The custodial unit will be responsible for the preparation of detainees meals.

(2) Messing time shall be prescribed as follows: Breakfast 0630 to 0730 Hrs Lunch 1130 to 1230 Hrs Dinner 1730 to 1900 Hrs

h. Recreation and Welfare (1) TV sets with or without video/audio players, radios

electric fans and other items for personal comfort of detainees may be allowed inside detainees quarters, subject to the best judgment of the confinement officers.

(2) Books, newspapers, magazines and other reading

materials may be made available in detainees day room/quarters. Personal reading materials may be allowed subject to the prescribed censorship.

(3) The Chief Chaplain or his authorized representatives

shall be responsible for the spiritual and moral guidance and needs of detainee.

(4) Medical and dental care and visits shall be accorded to them by the Chief Surgeon and Chief Dental surgeon or their authorized representative from time to time or as the need arises.

(5) Supervised physical conditioning shall be held at least

once a week within the premises of their quarters to be conducted by the custodial/confinement officer or his authorized representative.

i. Release of Detainees: (1) No prisoner/detainee shall be released without the written

order from CG, PA or his duly authorized representatives. (2) The Security of detainees while going to and returning

from a place of investigation, interrogation, trail or elsewhere shall be the responsibility of the tasked security/escort officer. If a detainee is to be kept at the office of the investigators for more than 24hours, the approval of CG, PA or his duly authorized representative shall be secured.

(3) A detainee whose releases is directed by competent

authority shall be required to sign a certificate that he/she has neither been maltreated nor coerced during the period of his/her detention.

(4) A detainee who is granted temporary/conditional released

shall sign a certificate that he/she shall comply with all the conditions of the release and that violation of such conditions shall subject him/her to further detention. They maybe recalled for further investigation anytime as circumstances may warrant.

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(5) A detainee placed under arrest in quarters shall be provided with adequate guards. He/she shall not leave his/her residence without permission from a competent authority who place him/her under “arrest in quarters”.

j. Passes/Leaves. Passes shall be allowed only on cases of death or sickness of the detainees “immediate members of the family” upon written approval of CG, PA or his duly authorized representative. The following conditions shall be strictly observed by the detainees while on pass/leave.

(1) He/she should not allow himself/herself to be interviewed

by the media. (2) He/she should make his/her whereabouts and activities

known to CG, PA or his designated representative and (3) He/she should not engage in any activity inimical to the

AFP and to the country in general or violate laws, rules and regulations. (4) He/she should be accompanied by adequate escorts

while on pass/leave. 4. REPORTS: a. A bi-monthly report showing the names, number and status of detainees, indicating gains and losses for the period shall be rendered every 15th and end of the month by custodial units maintaining detainees to CG, PA (Attn: Army Provost Marshall and G1, PA). b. Individual records of detainees containing all pertinent papers of released detainee will be forwarded to the Army Provost Marshall and G1, PA within five (5) days after release. c. Same reports shall be rendered to the CSAFP every 5th day of the month or as required. 5. RESCISSION: All SOPs and instructions in conflict or inconsistent with the provisions of this SOP are hereby rescinded or amended accordingly. 6. EFFECTIVITY:This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D”

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1/AAG 17 March 2006

STANDING OPERATING PROCESDURE NUMBER 05

IMPLEMENTING GUIDELINES, RULES AND REGULATIONS ON ENHANCING

THE PA GRIEVANCE SYSTEM THRU AN EFFECTIVE FEEDBACK MECHANISM

1. AUTHORITY:

Standing Operating Procedure Nr 9, GHQ, AFP dated 16 October 2003, Subject: Enhanced AFP Grievance System).

2. PURPOSE:

This purpose sets the guidelines in establishing a standard procedure in enhancing the PA Grievance system thru an effective feedback mechanism by:

a. Strict adherence to the Chain-of Command in order to effectively address the issues and concerns of military personnel at the most appropriate level; and

b. Dealing individual grievance of personnel especially those in the

frontlines in order to maintain organizational cohesion and strengthen personnel morale.

3. GENERAL GUIDELINES: a. In consonance with para 1, only the following concerns or issues

can be submitted or files within the grievance system:

I) Administration

II) Application or interpretation of AFP policies

III) Pay and allowances, housing and other financial benefits IV) Medical and dental treatment

V) Training and education opportunities

VI) Promotions

VII) Placements

VIII) Rating Systems

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b. Other grievable issues outside of those above-mentioned shall

be submitted to the appropriate investigating agencies who have jurisdiction over the complaint or grievance like office of the Provost Marshal, Office of the Judge Advocate, Office of the Inspector General and Office of the Ethical Standards and Public Accountability.

c. Military personnel who wish to air his grievance must strictly

follow the Chain of Command. It should start from the squad level if the griever is a member of a squad, and will follow the hierarchy of Command. Punitive sanctions shall strictly be imposed upon personnel who go directly to the media or any other agency outside the Chain of Command. d. If need be, grievances should be submitted and solved at the lowest level possible. Grievers are encouraged to seek solutions to their respective grievances through informal means possible. It may include verbal requests or personal and direct confrontation with the Commanding Officer for immediate resolution thereof. They shall likewise be open to other options like mediation where both parties can agree and meet to resolve their differences. 4. POLICIES AND PROCEDURES: In order to enhance the grievance machinery, the following measures shall be adopted: a. Utilization of the Council of Elders/Senior NCOs/Senior Officers from to facilitate a prompt feedback mechanism. i) Upon receipt of the grievance, the Council of Elder/Senior NCOs/Senior Officers of the Unit shall examine if the complaint is among those that can be grieved under para 3 a and substantiated by evidence. If the council finds that there is a ground for a cause of action, it will proceed to investigate the complaint and come up with the necessary recommendations. Pending investigation, the council may inform the griever on the initial actions taken by the council. ii) The council shall forward its finding and recommendations to the Commanding Officer of the unit if the issue is within his capability to resolve. If not, the CO shall forward the grievance to the next higher authority for resolution. At this point, the CO shall update the griever of the action taken on his grievance.

iii) However, if the one complained of is the CO of the unit concerned, the council of elders may forward their findings and recommendations to the next higher authority.

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iv) In addition, the council shall also give counseling and advices to military personnel which will be an informal forum for redress of grievances at the lowest level. b. Field Commanders and staffs shall conduct regular visitation of troops. This will enable them to have first hand information on the problems of the troops and will create a two-way communication between the commander and his subordinate. The unit commander and/or staff at the battalion level shall conduct visitation of troops twice a month and shall submit a monthly report to the Brigade on complaints/grievances referred to it and what actions did the unit undertake to solve them. c. The PA Grievance/Feedback Committee shall be organized in the HPA level that will evaluate grievances referred to it from the lower units for prompt compliance and speedy disposition of grievances. It shall be composed of the following: AIG - Chairman Dep G1, PA - V-Chairman AJA - Member G2, PA Rep - Member G3, PA Rep - Member G4, PA Rep - Member G5, PA Rep - Member G6, PA Rep - Member G7, PA Rep - Member G8, AP Rep - Member PA Sgt Major - Member DLO, G1, PA - Secretariat G1,of Maj Sub Unit - Will only be tapped if the grievance

Involves issues that are related to emanated from the major subordinate units concerned

d) The board shall have the following powers:

1) To conduct investigation through executive hearings or sessions on the grievances submitted to it for consideration and determination. 2) To issue subpoena or summons to concerned military personnel including experts and resource persons, and 3) To issue subpoena duces tecum or compel commanders of units or chiefs of offices who are in possession of documentary evidence and/or things to bring such before the Board. e) Te Board shall only act on grievances where redress was sought in the lower unit but failed to come up with an effective solution thereof.

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Grievances directly referred to the Board without passing through the Chain of Command shall be referred to the concerned unit for appropriate action.

5. EFFECTIVIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENEREAL ESPERON JR:


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SUBJECT: Amended Discipline, Law and Order Information System Guidelines TO: See Distribution 1. References: a. Philippine Army DLO Clearance System Operational Guidance dated 12 Jan 05. b. Delineation of Office Duties and Responsibilities. c. OAIG, OG1, OAPM, OAJA, OESPA and OAAG Office Memo. d. OAIG Observations (TAB A) and After Conference Report (Tab B). 2. Background: The DLOIS became operational effective 01 May 2005 and it was observed that it really helps a lot and achieved its purpose particularly in personnel management. However, its growth into universality would be abnormal without experiencing birth pains and critiques. Thus, it necessitates the formulation and implementation of enabling policies in order that observed shortcomings would be addressed and the system would be further strengthened. 3. Objective: To provide guidelines and procedures to be followed in the disposition of referred cases and the interrelationship of the different investigating offices/units from HPA level down to the Division level, or their equivalent on matters concerning the DLOIS. 4. Operations and Administrations: A. Office Relations and Responsibilities: 1) OG1, PA

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a) Responsible for the review, study, formulation and implementation of policies, regulations orders and SOPs relative to military justice and discipline.

b) Responsible for the general monitoring in the

disposition of all referred and cases under investigation as encoded in the DLOIS database.

c). Receives, reviews, studies and recommends appropriate actions on all appealed cases, cases forwarded for confirmation (demotion or discharged), and determination of mode of discharged (MOD).

d) Responsible for the general operations of the

DLOIS and programming of maintenance funds. e) Receives monthly status of cases submitted by PA

Major Subordinate units and upload same report to the system. f) Responsible on the update of cases referred to

and deliberated by the Efficiency and Separation Board (ESB). g) Furnishes the investigating office/PA Major

Subordinate Units of Command approved DF (resolutions). 2) Office of the Army Inspector General (OAIG): a) Investigates and recommends appropriate disposition on all cases that falls under its function such as cases affecting performance of mission, utilization of resources, operational readiness, discipline, morale and welfare of personnel. b) Conducts special investigations on cases/incidents as expressly desired by CG, PA. c) Heads or send representative/s in the conduct of board/committee inquiries. d) Encodes/updates into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. e) Submits monthly status of cases to OG1, PA for reference and update. 3) Office of the Army Provost Marshal (OAPM): a) Investigates and recommends appropriate disposition on all cases that falls under its functional jurisdiction, such as cases involving the violations of the-Articles of War, Command policies, directives and SOPs; and other related laws.

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b) Conducts special investigations on cases/incidents as directed by the Command, c) Heads or send representative/s in the conduct of board/committee inquiries, as appropriate/necessary. d) Encodes/updates into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. e) Submits monthly status of cases to OG1, PA for reference and update. f) Review reports on investigations conducted by PA subordinate units for final action of CG, PA and submit recommendation to the latter. g) Issue general alarm for apprehension of stragglers, insular prisoners, deserters, escape military personnel and personnel declared AWOL. 4) Office of the Army Ethical Standard and Public Accountability (OAESPA): a) Investigates and recommends appropriate disposition on all cases that falls under its function that is case involving graft and corrupt practices and related cases/incidents. b) Conducts special investigations on cases/incidents as directed by the Command. c) Heads or send representative/s in the conduct of board/committee inquiries, as appropriate/necessary. d) Encodes/updates into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. e) Submits monthly status of cases to OG1, PA for reference and update. 5) Office of the Army Judge Advocate General (OAJAG): a) Review, study and recommend appropriate legal advice/remedies/actions on all cases referred to it by OG1, PA and other offices/units. b) Render legal advice and assist other investigating offices/units in just and speedy resolution of cases.

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c) Review and study merits of appealed cases and recommend appropriate actions to OG1, PA. d) Conducts special investigations on cases/incidents as directed by the Command. e) Heads or send representative/s in the conduct of board/committee inquiries, as appropriate/necessary. f) Monitors DLOIS operations. g) Encodes into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. h) Submits monthly status of cases to OG1, PA for reference and update.

i) Responsible on the DLOIS updates of cases referred to and under General Court Martial (GCM) litigation. 6) Office of the Army Adjutant General (OAAG): a) The office primarily responsible in issuing the DLOIS Clearance, to the exclusion of the other investigating body/offices involved in the DLOIS.

b) Responsible in the administration and operations of system equipment in the issuance of Discipline, Law and Order (DLO) clearances. c) Coordinate with offices/units concern re: clarifications on DLOIS entries. d) Responsible for the issuance of appropriate order/letter regaring resolved cases. e) Submits weekly report to OG1, Pa on the names, nature of case and number of issued clearances. 7) Office of the Army Management and Information Center (AMIC):

a) Responsible in the maintenance of the DLOIS database software, equipment, and peripherals. b) Ascertain the security of the system. 8) Respective Ones of the PA Major Subordinate Units: a) Submits monthly status/disposition (referred/received and resolved) of cases to OG1, PA.

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b) Responsible on the updates of cases under their Command. B. Guiding Concepts and Policies: 1) “The Office/unit that investigates has the sole responsibility in encoding the case in the DLOIS” a) The unit that investigates the case, based on the delineation of functions, shall be responsible in determining the nature of the case, its encoding and dropping in the system. b) Cases referred to counterpart/co-equal appropriate investigating office/unit should not be encoded, but cases referred to subordinate counterpart office/unit should be. c. Cases referred by subordinate units for confirmation shall be encoded by OG1, PA and or receiving counterpart office/unit, unless same was already encoded by subordinate unit/office and correspondingly captured by the system. 2) “Encoding upon acquiring jurisdiction/recognition of the case”. a) Encoding and giving of the appropriate title of the case and its specific nature shall be the direct concern and responsibility of the chief of office/unit. The case is considered recognized upon issuance of an order/directive for investigation and/or start of investigation. b) Anonymous complaints shall not be encoded, unless investigating office/unit established compelling reason to believe on the truthfulness of the complaint after gathering and confirming the facts presented through initial investigation/inquiry and/or study of supporting documents. c) All cases filed by the unit/command against specific respondent shall automatically be encoded. 3) “Concept of direct addressee and respondent”. a) In administrative cases, only named/identified respondents in the complaints should be encoded in the system database to the exclusion of other, unless the complaint is addressed as et al. Inclusion of other names mentioned in the narration of the incident/case can only be made upon recommendation of the investigating office/unit and approval of appropriate authority after the conduct of formal investigation. Accessories, accomplices and/or other participants/respondents should only be encoded after the conduct of formal investigation, it evidence so warrants.

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b) In criminal cases, suspected principals, accessories, accomplices and/or other mentioned participants should all be encoded as deem necessary by the investigating office/unit. c) Both in criminal and administrative cases, direct addressee is considered not the direct respondent if after studying the complaint ir was evident that the person being complaint was the one mentioned in the narration of the case/incident and not the one whom the complaint is addressed, hence there name should not be encoded by the of the specific respondent only. Example: the complaint is addressed to a commander, officer and/or NCO of the person being complaint. 4) “Observe inter-office mutual respect and utmost courtesy on cases filed through forum shopping”. Same nature of case and respondent referred to different investigating offices/units, the first office/unit who resolved and whose recommendation was approved by the Command should be respected. If new evidences were presented by the complainant/s, he/she must be advised to file appeal on office previously investigated the case.

C. Administrative Sanctions: Personnel found tampering DLOIS data shall be charged appropriately by their immediate commander with the maximum punishment of trail before the ESB for officers and discharged from the service for EP, separation/nor re-contract for civilian employee. D. Encoding, Finality and Clearing of the Case: 1) Steps to be observed/followed in encoding: a) Complaint/allegation is received, recorded (as reference file) and evaluated by the office. b) It shall not be encoded if it needs to be referred to other office based on the delineation of functions. c) Chief of Office determines the nature of the case through his staff. d) After determining the nature of the case, Branch Chief concerned in the DLOIS operations shall direct, in written form, the assigned DLOIS encoder to encode the case. DLOIS encoder shall file this written directive/order as his/her reference. In no instance, the encoder shall encode or delete entries without this written authority/reference. (Tab C)

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e) Updates of records shall have same authority/reference. 2) Finality of the Case: a. HPA investigating offices (OAIG, OAESPA and OAJAG) shall update DLOIS data upon received of CG, PA approved DF. All approved recommendations shall be entered in the DLOIS as remark/s corresponding to the investigated nature of case. b. Cases referred to, recommended for, deliberated, and/or under litigation of ESB and GCM shall be updated by OG1, PA and OAJAG respectively. If resolved, all recommendations approved by CG, PA shall be entered into the DLOIS. c. Cases referred by PA Major subordinate units for confirmation(demotion and discharged) and determination of MOD (cases of AWOL) shall be updated by the concerned PA Major subordinate unit upon receipt of order from OAAG and copy of CG, PA approved DF, whichever is appropriate. d. All cases which were favorably resolved for the respondent/s shall not appear in the issued DLO clearance. 3) Clearing requirements: a) Recommendation of the investigating office/unit Investigating unit/office which investigated the case has the authority to dropped/delete records in the DLOIS on cases which gain favorable resolutions and Command approved recommendations; b) Duly authenticated resolution of the case: c) Unit recommendation and/or d) Formal request of the respondent. 5. Rescission: Previous policies, guidance and orders in conflict with this policy is hereby rescinded. 6. Effectivity: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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Chapter 5

Morale & Welfare

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1/AGPD 26 Octobrer 2006

STANDING OPERATING PROCEDURE NUMBER 23

POLICY GUIDELINES ON THE ISSUANCE AND UTILIZATION OF COMBAT LIFE SAVER (CLS) KIT

I. PURPOSE: This SOP prescribes the policies in the conduct of Combat Life Saver (CLS) Training, and issuance and utilization of the Combat Life Saver (CLS) Kit in the Philippine Army. II. OBJECTIVE: This SOP aims to ensure the implementation of rules, procedures and guidelines in the issuance, proper utilization and replenishment of CLS kit contents including the conduct of training. III. DEFINITION OF TERMS:

1. Combat Life Saver (CLS) Kit – composed of medical supplies and equipment intended for the immediate treatment of combat casualties.

2. Combat Life Saver (CLS) Training – an instruction in Combat

Life Saving involving the proper use and administration of CLS Kit contents.

3. Combat Life Saver (CLS) – a non-medical service personnel who has undergone training on Combat Life Saver and is equipped with a CLS Kit. He provides emergency care to wounded personnel in the battlefield as a secondary function. IV. POLICIES: A. Training 1. The PA CLS Training Team organized by the Office of the Army Chief Surgeon (OACS) shall first conduct a CLS Trainors Training to the medical personnel assigned in the Division station hospitals, medical companies and dispensaries including selected representatives from the infantry brigades and

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battalions. Thereafter, the training shall be replicated by the trainors to the CLS end-users in the rifle squads. 2. All personnel designated as Combat Life Saver of the Squad shall undergo the Combat Life Saver Training. 3. COs of station hospitals/medical companies/dispensaries who were tasked to conduct CLS Training are required to submit After Training Report to the OACS. B. Issuance and Utilization 1. CLS Kits shall only be issued to the Combat Life Savers of the squad, i.e. those who have successfully completed the CLS training. 2. In the conduct of military operations, unit commanders shall ensure that the CLS Kits are brought by the designated Combat Life Savers. 3. CLS Kits shall only be used for its intended purpose, i.e. for treating the injured and wounded soldiers. Hence, its proper control and utilization shall be strictly observed.

C. Responsibilities

1. G1, PA

a. Keeps a record of request for issuance and replenishment of CLS contents and consumption reports of subordinate units.

b. Coordinates with G4, PA on the issuance and replenishment of CLS Kit contents.

2. Division G1s

a. Consolidate and submit ASAP requests from subordinate units for the replenishment of CLS Kit contents to G1, PA.

b. Submit to G1, PA a consolidated Monthly Consumption Report of CLS Kit contents.

3. Division G3s

a. Plan for the conduct of CLS Training to line units based on existing requirements.

b. Include in the After Battle/Encounter Report the utilization of CLS Kit contents indicating therein information and facts which may be helpful for research and study purposes.

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4. Division SAOs: Receive and check the completeness of

the CLS Kits’ contents prior turn-over to the Division G4s.

5. Division G4s: Receive from SAO the CLS Kits and subsequently distribute/issue to recipient units.

6. Brigade/Battalion Commanders

a. Ensure the proper utilization, maintenance and readiness of CLS Kits for their efficient use during military operations.

b. Submit utilization report of CLS Kits, request for

replenishment of consumed items to Division G1 and G4. The Report should include the specific consumed items and names of casualties or end-users.

7. Company Commanders

a. Ensure that Combat Life Savers are always

equipped with the CLS Kit during military operations.

b. Submit utilization report to the Battalion Hqs indicating the CLS items used and the name(s) of the wounded soldier(s) and other facts.

c. Strictly implement unit supply SOP on safekeeping

and maintenance of CLS Kits especially during lull periods or when CLS Kits are not in use.

D. Offenses and Liabilities

1. Unit commanders shall determine the liability of concerned personnel and in imposing penalties for acts of negligence or actions contrary to the proper utilization of CLS Kits.

2. Unit commanders are required to submit to OG1, PA (Attn: DLO) Investigation Report on any violation or negligence in the utilization of CLS Kit for proper disposition. VI. EFFECTIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION: “E”:

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Fort Andres Bonifacio, Metro manila

1/AAG 31 July 2006 SUBJECT: Patient Mess TO: All Concerned

1. Reference: Command Guidance.

2. At present, military personnel confined in the PA hospitals are being provided by the Command with P 30.00 meal per day. However, with the high cost of prime commodities now prevailing in the market, the said amount is not enough to cover the food requirements of our sick and wounded personnel to enhance their recovery and eventual return to the field units.

3. ITR, the Command prescribes the following measures: a. The daily mess of the military patients confined in any of the Army hospitals will be increased from P 30.00 per day meal to P 90.00 per day. b. The additional P 60.00 per day, which is equivalent to the daily SA of military personnel, shall be shouldered by the patients themselves. However, those military personnel and CAA patients whose confinements are due to legitimate combat incidents/operations shall be fully subsidized by the Command. . c. Personnel with confined dependents shall also pay the additional amount of P 60.00 which shall be deducted to their pay and allowances. d. Disbursing Officers of hospitals are allowed to cash advance the amount equivalent to the bed capacity of hospitals at P 90.00/day for one month to the FSUs to initially cover the daily mess of patients. e. COs of hospitals, FCPA and FSUs shall observe the following procedures in the collection of payments. 1) PA hospitals shall submit billing schedule indicating the names of patients and the corresponding amount equivalent to the number of days of confinement to their respective FSUs which shall subsequently be forwarded to FCPA for direct payroll deduction.

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2) FCPA shall likewise prepare a schedule of deduction to be submitted to FSUs, together with the monthly payrolls. 3) Based from the schedule of deduction, FSUs shall issue checks on the total amount deducted and to remit the same to the Disbursing Officers of hospitals to replenish their cash advances. 4. This directive shall take effect on 01 August 2006.

5. This procedure should also be applied to those military personnel who are considered out-patient and those who are only seeking consultation, but were advised to take medicines just the same.

6. For strict compliance.

BY COMMAND OF LIEUTENANT GENERAL TOLENTINO:

(Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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OFFICE OF THE ARMY DENTAL SURGEON Fort Andres Bonifacio, Metro Manila

OADS 25 April 2006

POLICY AND GUIDANCE

1. Implementing of Career Management Program under Circular 13 GHQ

AFP. - Enhancement of Rotation Policy. - To be strictly implemented to prevent staying of personnel in the same kind of job and the line of work.

2. Leadership and Role Modeling by Commanders. - Commanders shall at all times manifest the traits of a leader and translate his men and unit into an effective entity that is performing very well even beyond their capabilities and expectation of others.

3. Best delivery of dental service. - Delivering the basic health services is one of the major thrust of our Commanding General. - Dental services also contribute to the well-being, survivability and morale of our troops. - State of the art dental equipment is not only a sign of physical development but also a sign of product efficient and a consequence of man’s desire to bring out the best for our selves and to others.

4. Keeping the high state of morale of our men. - A high state of morale of our personnel is the best antidote from external and internal temptation that is out to determine the unity, pride and effectiveness of he unit. - The welfare and morale of our men shall always be a matter of priority rewards system. 5. Maintenance of dental facilities. - A clean and prim surroundings is a good sight hence it delivers the eyes; it refreshes our minds and lift up our spirit.

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- Cleanliness and asepsis control help us to secure ourselves as well as our patients from any possible infection and its harmful effects out of our non-observance of correct sanitary protocol.

6. Regularly conduct battalion dental survey - In order to address the shortage of our dental personnel, we must conduct a regular battalion survey down to the line coy.

7. To tie up with the services of dental professionalism in the reservist force who reside in the proximity to areas that lack dental officers.

8. Encourage our unit commanders in the field to employ the services of civilian dental practitioner as retainer.

9. Skills development - Commanders should look for and promote education and training of their men. - An individual who has acquired knowledge and skill can make him/her property tooled to accomplish his/her assigned tasks and can deliver better and more results on any given time and situation.

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Fort Andres Bonifacio, Metro Manila 1/AGPD 16 February 2006 SUBJECT: Appointment of Medical Consultants in Field Units TO: All Concerned 1. REFERENCE: Approved HPA DF dated 02 September 2005, Subject: Medical Retainer/Consultants. 2. PURPOSE: This directive prescribes the policies and procedures governing the appointment of medical consultants in Infantry Battalions and Brigades. 3. POLICIES: a. Infantry Battalions and Brigades shall be authorized to recruit licensed physician retainers as medical consultants in their respective areas of operation. b. The unit concerned shall be responsible in selecting their medical retainer. A reservist doctor may be preferred. c. These consultants should be ready and willing to perform humanitarian services when called for. d. Consultants hired under this directive shall not be considered regular employees and as such, shall not be entitled to leaves and other employee privileges under the Civil Service Law Rules. e. The bio-data/curriculum vitae of the applicant physician shall be forwarded to the Division Commander for approval and to the Division Chief Surgeon for notation. Division G1 shall conduct a complete background investigation on the physician concerned. f. Once approved, a Contract of Services shall be executed by and between the unit, represented by the unit Commander, end the retainer. An appointment is valid for a period of one (1) year unless sooner terminated, subject to renewal upon recommendation of the Commanding Officer of the Infantry Battalion and Brigade, and approval of the Division Commander.

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g. The physician shall receive a retainer’s fee of Seven Thousand Pesos (P7,000.00) per month. h. The following are the duties and functions of the retainer: 1) To render part-time service/consultation of not more than three (3) visits a week to the unit. 2) In extreme cases of emergency, can be called anytime of the day or night to assist in the management/evaluation/treatment if clientele. 3) Conduct periodic lectures or TI & E to the troops on health and medical related topics. i. The Consultant, on his/her consent, may join medical civic action activities of the unit. j. OPCON and attached units to the Infantry Brigade and Battalions can avail of the services of the unit’s medical retainer. k. The services of the physician as retainer to a particular unit should be covered with orders to be published by the Division Adjutant. Said orders shall be forwarded to this headquarters (Attn: G1) for monitoring and consolidation. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Army Adjutant General DISTRIBUTION: “A”

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CONTRACT OF SERVICES KNOW ALL MEN BY THESE PRESENTS: This contract of Services entered into by and between ____________________ (Name of Unit _______________________ representing _______________________, with office at (Commander) (Name of Unit) __________________________________ hereinafter referred to as the EMPLOYER: (Address of Unit)

and ___________________________________________________, married of legal age, (Name of Physician) Filipino, and with postal address located at _________________________________, (Address of Physician) hereinafter to as the RETAINER:

W I T N E S S E T H 1. That considering the need of the unit to hire part-time consultant in order to look into the medical and health needs of the unit’s personnel and participate in other unit’s activities, the EMPLOYER shall employ in the unit a licensed physician with a monthly Honorarium of SEVEN THOUSAND PESOS (P7,000.00) only and that the RETAINER accepts such appointment, designation and further agrees to perform the following duties and functions.: a. To render part-time service/consultation of not more than three (3) visits a week to the unit. b. In extreme cases of emergency, can be called on anytime of the day or night to assist n the management/evaluation/treatment of clientele. c. Conduct periodic lectures or TI & E to the troops on health and medical related topics. 2. The Consultant on his/her consent may join medical civic action activities of the unit. 3. That the Contract of Service shall be from ________________________ 200___ to ___________________________ 200 ____. 4. That the Consultant shall as much as possible perform at least three (3) hours per week service to the patient/clientele. 5. That this contract shall cease to be of any force and effect in the event that the contractual person shows any unsatisfactory performance in his/her functions or when the EMPLOYER determines that there is no further need the services contracted for.

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IN WITNESS WHEREOF, the parties hereto have hereunto signed this contract the day and year first above written, in ______________________________ (Province/City/ ____________________, Philippines this ___________ day of __________, 200 ___. Municipality) ____________________________ ___________________________ EMPLOYER RETAINER

SIGNED IN THE PRESENCE OF ____________________________ ___________________________

A C K N O W L E D G E M E N T REPUBLIC OF THE PHILIPPINES) ___________________________ S.S. (Name of Place) BEFORE this ______________ day of _______________ 200 ___ in the City of __________________, Philippines, personally came and appeared. NAME RESIDENCE ISSUED IN/ON CERTIFICATE _________________________ ____________________ _____________ _________________________ ____________________ _____________ Known to me to be the same person who executed the foregoing instrument and they acknowledge to me that the same is their free and voluntary act. WITNESS MY HAND AND SEAL on the place and date first above written.

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AAGPD 08 February 2006 SUBJECT: Hepatitis B Immunization to All Newly Recruited PA Personnel TO: All Concerned 1. REFERENCES:

a. SOP Nr 5 GHQ, AFP dated 10 June 2003. b. PA Command Guidance on Enhancement of Health Services.

c. PA Policy on Hepatitis B and Drug Test Clearances.

2. GENERAL:

Hepatitis B infection is a highly communicable viral disease and can be transmitted in various ways and means and had been contributory to occupational and workplace hazards. It is therefore the concern of the Phil Army to protect its organization and environment from this threat and maintain to be healthy and physically ready troops at all times. 3. PURPOSE: This directive is issued to implement the rules, procedures and guidelines in the conduct of Hepatitis B Immunization to all newly recruited PA personnel both Officers and Enlisted Personnel. 4. APPLICABILITY: This directive applies to all newly recruited PA personnel (Officers and EP) in the Regular Force. Recruits while undergoing training shall be required to have immunization vaccine at their own expense. The vaccine will be done in three (3) doses starting from the time the training period begun, after the first (1st) month and until the sixth (6th) month of said activity. (0-1-6 Scheme) 5. TASKS: a. Major Subordinate G-1s/Personnel Officers.

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1) Inform new recruits regarding this directive prior the conduct of PA Pre-entry Training. 2) Initiate and monitor the compliance of this directive. b. Commanding Officers of Training Units concerned. 1) Together with the CO/Medical Officer of Military Treatment Facility (MTF) within the AOR, schedule and facilitate the Hepa B vaccinations of the new recruits. 2) Ensure that within the first six (6) months or prior the graduation from the pre-entry training, new recruits should have undergone the three (3) Hepa B vaccinations. c. Div Surgeon/CO Stn Hospitals/CO Med Coy and Dispensaries. 1) Discuss with the new recruits the essence and importance of having the Hepatitis B vaccine and its long term benefits to every individual soldier and the organization. 2) Direct all candidates/recruits to present their records of Hepa B screen test result and immunization report if subject immunization or completion of the training program. 3) Maintain immunization record of each individual and ensure the completeness of the immunization scheme prior to termination or completion of the training program. 4) Coordinate with CO’s of training units for the implementation of Hepa B immunization scheme. 6. COORDINATING INSTRUCTIONS: Lateral coordination among involved units/offices to be maximized. 7. RECISSION: Any provision or existing regulation inconsistent with the foregoing is hereby rescinded. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Metro Manila AAGPD 20 October 2005 SUBJECT: Physical and Medical Examination for New Entrants TO: All Concerned

1. REFERENCES:

a. AFPRG 165-362 GHQ, AFP dated 29 Oct 96, as amended subject: Standards of Physical Examination.

b. SOP Nr 5 dated 10 June 2003 re AFP Policy Guidelines on Hepatitis B Testing and immunization.

c. Cir Nr 3 dated 01 April 2003 re AFP Anti-Narcotics Policy.

2. GENERAL:

It is the desire of the Command to ensure that all candidate officers and applicants for enlistment are physically and medically qualified and are not inflicted with diseases particularly of Hepatitis B (HBsAg) and must be free from any drug-related addiction/dependency. Thus, it is important that candidates undergo series of test before they qualify to enter the service.

3. PURPOSE:

This directive prescribes the policies and guidelines for the Philippine

Army to prevent entry of physically unfit and drug dependents into the Officer Corps and the men in ranks of the Philippine Army.

4. APPICABILITY:

This directive applies to applicants/candidates particularly new entrants

or pre-entry application (Commissionship, Call to Active Duty, Officer Candidate Course (OCC) and enlistment) to the Philippine Army.

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5. POLICIES:

a. Hepa B (HBsAg) and Drug Test Clearance shall form part of the personal requirements of applicants prior the conduct of Physical and Medical Examination (PME) for pre-entry application (commission/enlistment) into the Philippine Army.

b. After passing the Hepa B and Drug Test applicants/candidates will be subjected to the usual thorough Physical and Medical Examination (PME) that includes:

i. X-Ray of the chest ii. Serological test for syphilis iii. Urine examination including microscopical examination. iv. Electrocardiogram v. Complete Blood Count vi. Stool Examination

c. Positive results in Hepa B (HBsAg) and Drug Test shall be

ground for disqualification. d. Applicants/candidates who are cleared for Hepa B infection will

undergo at least one (1) immunization of Hepa B at their own expense preferably after the final interview and prior selection/appointment. Another immunization will have to be given during training which will be shouldered by the Philippine Army. Likewise, for those who will not undergo training (ie. Commissionship, selected special enlistment etc), immunization will have to be given before their deployment to line units.

e. Hepa B immunization maybe required to other personnel already in the service when the program is expanded. 6. PROCEDURES: a. The conduct of the PME for applicants/candidates will be in accordance with the provision of Section II, para 9b, AFPRG165-362. b. Commanding Officers of the Fort Bonifacio General Hospital and all major subordinate station hospitals/facilities involved in the conduct of PME of PA applicants/candidates shall identify Hepa B Accredited and Dangerous Drug Board Accredited Drug Testing Centers in their AOR that will be recommended to their respective Commanders for authorization. c. HPA and major unit commanders shall create a board to select the centers/facilities in their respective AORs to determine the authorized testing centers. The board shall be composed of the following:

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Chief of Staff - Chairman G1 - Vice-Chairman G2 - Member G3 - Member G4 - Member

CO, S Hosp - Member/Sec d. The list of identified testing centers shall be submitted to the Army Chief Surgeon (ACS) for notation and recording.

e. Applicants/Candidates will be required to have Hepa B and Drug Tests only at authorized centers.

f. Station Hospitals involved in the conduct of screening and selection of candidate officers and soldiers shall only accept applicants whose test results are from duly authorized clinics/drugs test centers.

g. Commanding Officers of hospitals/facilities involved in the conduct of PME shall contact concerned testing centers in order to verify/confirm results submitted by applicants or instead direct said authorized centers to submit results of test for reference.

7. RESPOINSIBILITY:

Medical Officers engaged in making these examinations must fully and accurately record all medical findings in such a clear and complete manner that no question as to its character, degree and significance can rise when the report of the board is reviewed. Each defect noted must be properly established and recorded.

a. Medical Boards/COs, Station Hospitals shall keep a record and submit names of disqualified applicants to the ACS for reference.

b. ACS to furnish to all recruiting units of list of applicants/candidates found to be positive in Hepa B and Drug abuse for their reference.

c. Major unit commanders thru their commanding officers of training units in coordination with the CO’s of hospitals shall see to it that immunization of Hepa B which will be administered by Philippine Army will have to be given to candidates before the closing of said trainings.

8. FUND SUPPORT:

G1, PA shall program the fund requirement for PME and Hepa B Immunization of new entrants for the Personnel Services Budget.

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9. RECISSION:

Other policies, directives and orders inconsistent with this circular are hereby rescinded.

10. EFFECTIVITY:

This directives shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:


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1/ 12 September 2004 SUBJECT: Reiteration on the Implementation of HPA Letter Directive dated 23 July 2002 Re Conduct of Limited Medical/Physical Examination TO: All Unit Commanders

1. Reference: HPA Letter Dir dated 23 July 2002, Subject: Conduct of Limited Medical/Physical Examination.

2. The Command reiterates the implementation of HPA Letter Directive

dated 23 July 2002 regarding the conduct of Medical/Physical Examination of military personnel, specifically on para 2, 3 and 4, quoted as follows:

*(2) It has been observed by no less than the CG, PA that the conduct of Medical/Physical Examination among our personnel has not been seriously implemented. This should be a paramount concern of our soldiers not only in the field but also in the garrison. Many of our Officers fail to undergo the Annual Physical Examination (APE) despite the directive regarding this activity. In addition, our Enlisted Personnel undergo regular medical/physical examination only during the processing of their reenlistment.

“(3) In this regard, you are hereby directed to remind all officers in

your unit to take their APE religiously and that all personnel should undergo limited Medical/Physical Examination at least once a year in order to ensure fitness/readiness among our men in uniform at all times.

“(4) Furthermore, you are also directed to allocate unit resources for

the conduct of said examination. 3. In addition to this, you are required to submit annual report to this Hqs

(Attn: G1) together with the name of Officers who have complied/not complied with this directive.

4. For widest dissemination and strict compliance:



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Fort Andres Bonifcaio, Makati City

1/AGP D 01 May 2003 SUBJECT: Blood Type of Individual Soldiers TO: All Field Unit Commanders/Post Unit Commanders/

Chiefs of Offices 1. Reference: Command Guidance.

2. It has been observed thru available records and other pertinent documents especially the Military ID that most PA Military personnel do not indicate important data such as identifying marks on their body and their blood type.

3. This slight negligence being committed by our personnel sometimes become a problem when the needs for such data series.

4. In this connection, all unit commanders/chiefs of office shall require their personnel to indicate in their summary of information (SOI), military ID and other records on the said data. Likewise advice those that do not know their blood type to visit their respective station hospital for blood typing.

5. Relative to this, all commanders of station hospitals shall facilitate request for blood typing of military personnel and keep said record for future reference.




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1/AAGP 24 April 2006 SUBJECT: Duration of Leave for Unit Commanders TO: All Concerned 1. It has been observed that Officers holding the Position of Major Responsibility/ Key Positions go on leave (local and abroad) without limitation to the number of days and subsequently requesting for extension thus leaving his post for a long time that affects the unit/office operational functions.

2. In this connection, the following guidelines shall be observed: a. All Unit Commanders (Brigade, Battalion and Company Commanders), Chief of Offices and Post Unit Commanders within HPA shall be granted leave of absence from his/her post (local and abroad) for a maximum of thirty (30) days only (inclusive of Saturdays, Sundays and Holidays) provided any leave of absence beyond ten (10) days shall be justified in writing when this is applied for.

b. Request for extension may be granted; however, they shall be automatically relieved from post and placed a/u to their respective HHSG or HHSBN and for immediate replacement with the most qualified officer in order to maintain smooth turn over of command responsibility. c. Division Commanders shall ensure that these guidelines are properly implemented and disseminated to their respective subordinate unit Commanders.

3. For information and strict compliance. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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Fort Andres Bonifcaio, Makati City CPO 21 September 2005 SUBJECT: Leave To Be Spent Abroad


3. Reference: Omnibus Rules Implementing Book V, Executive Order 292, Rule XVI, Subject: Leave of Absence.

2. Be reminded that submission of request for travel/leave to be spent abroad of civilian employees should reach this Headquarters (Attn: CPO, APMC) at least forty five (45) working days prior to the date of departure for submission to higher headquarters. 3. Requests submitted less than the forty five (45) days time frame will be returned without action.


BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

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Fort Andres Bonifacio, Makati City 1/AGPD 20 January 2004 PERSONNEL DIRECTIVE NUMBER 01

FORCE/MANDATORY LEAVE

1. GENERAL: This Directive prescribes the policies governing the enforcement of forced mandatory leave for all military personnel of the Philippine Army.

2. PURPOSE: To provide opportunity for all military personnel to

allocate quality time for their family, to take rest, unwind and reinvigorate themselves from the tedious combat/office duties.

3. REFERENCES:

a. Executive Order Nr 1077, otherwise known as Revising the Computation of Creditable Vacation and Sick Leaves of Government Officers and Employees. b. Executive Order Nr 292, Book 5 of the Amended Omnibus Rules.

c. AFPRG 131-271 dated 25 September 1987, re Leave. d. HPA Ltr Dir dated 4 Sep 1987, re R & R Program.

4. OBJECTIVE: To establish a uniform and equitable system of

implementing the mandatory leave of military personnel of the Philippine Army in order to enhance their morale and performance of military duty.

5. POLICIES/PROCEDURE: Following are the mechanics adopted by

this command relative to the implementation of a sound and acceptable program of forced/mandatory leave. a. Military personnel are directed to strictly follow to the letter the allowable leaves mandated by the regulations (ordinary leave, sick leave, maternity leave, convalescent leave, compassionate leave, graduation leave, academic leave, informal leave, paternity leave, R & R and passes).

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b. Military personnel availing of the aforementioned leaves who incurred delay in reporting back to his unit shall be deducted of his allowable leave credits earned corresponding to the number of days of his delay. c. In addition to this and pursuant to ref 3a, all officers and enlisted personnel of the Philippine Army shall be required to avail five (5) days vacation/ordinary leave annually, chargeable against their leave credits. d. The unused five (5) days vacation/ordinary leave will be automatically forfeited or will not be credited and accumulate into creditable vacation leave. e. The same number of five (5) days will be charged against the individual’s leave credit even if the availment is less than five (5) days of vacation/ordinance leave. f. The Unit Commander/Chief of offices shall adopt a staggered scheduling of forced leaves in his Unit/office; provided, that he may, as the exigency of the service requires, cancel any previously scheduled leave. The number of military personnel on leave (force or otherwise) shall not exceed ten percent (10%) of the actual strength of the unit/office. g. Monthly and quarterly reports indicating the number of personnel who went on leave including the number of days shall be submitted to AAG together with the hard copy of the order to this effect. h. The AAG shall maintain records of each personnel who availed and who did not avail of the privilege.

6. EFFECTIVITY: This directive takes effect upon approval.

BY COMMAND OF MAJOR GENERAL ABU:


Adjutant General DISTRIBUTION “A”

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02 August 2005 1/AAGPD SUBJECT: The Philippine Army Individual Readiness Badge TO: All Concerned

1. PURPOSE: This directive prescribes the policies, regulations and procedures governing the awarding of the Philippine Army Individual Readiness Badge.

2. OBJECTIVES:

a. To provide visual recognition of the achievement of Army personnel in passing and earning passing ratings in physical fitness test (PFT), annual physical examination and marksmanship qualification.

b. To enhance the readiness and capability of PA personnel and units.

c. To enhance competency and military professionalism in every Individual soldier.

3. TO WHOM AWARDED:

The badge shall be awarded to all Officers and enlisted personnel of the Philippine Army who have earned a passing rating in all the following tests and events with the following categories:

a. Category 1 – (with 1 Bronze Star) – Individuals who obtain an average Physical Fitness Test rating form 70% to 84.99%, classified as P1 or P2 in the Physical Examination and at least qualified as marksman in the proficiency firing of the M16 rifle for EP and M16 rifle or cal.45 for Officers.

b. Category 2 – (with 2 Bronze Stars) – individuals who obtain an average Physical Fitness Test rating from 85% to 94.99%, classified as P1 or P2 in the Physical Examination and at least qualified as marksman in the proficiency firing of the M16 rifle for EP and M16 rifle or cal.45 for Officers.

c. Category 3 – (with 3 Bronze Stars) – Individuals who obtain an average Physical Fitness Test rating from 95% to 100%, classified as P1 in the

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Physical Examination and qualified as expert in the proficiency firing of the M16 rifle for EP and M16 or cal.45 for Officers.

4. BY WHOM AWARDED:

The Commanding General, Philippine Army is the sole authority to give this award. However, the issuance of order may be delegated to the major subordinate unit commanders with a TO rank of Major General.

5. IMPLEMENTING PROCEDURES:

a. The badge shall be placed on the inner portion of the flap of the left breast pocket of the uniform in accordance with the existing policies and regulations on the proper wearing of awards and decorations. For BDA, the tab shall be sewn on the center of the flap of the left breast pocket.

b. The wearing of the badge is covered by appropriate orders for a period of three years. However, the authority to wear is automatically rescinded if the person fails any of the qualifying tests regularly prescribed by the Army.

c. The first semester of each year is considered as the re-currency period. The unit commanders of subordinate units submit to the G1’s of the Divisions and other equivalent major units with a TO of O-8 the list of qualifiers in their respective units on the basis of the most recent qualifying tests. The list will be forwarded to their respective Awards and Decorations Board for evaluation prior to issuance of orders for a period of three years effective every 01 July of the year

d. For purposes of monitoring and proper observance of the wearing of the badge, current results of the Physical Fitness Test, Physical Examination and Marksmanship Qualification will be posted in the Summary of Information of every individual PA personnel at the Philippine Army Website. Likewise, all units are required to maintain a list of personnel qualified to wear the badge in their respective unit bulletin boards.

e. All unit Commanders and Chiefs of offices will be held responsible for the strict implementation and proper observance of the wearing of the badge of their respective personnel.

6. This directive will take effect upon approval.

BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AGPD 30 December 2003

SUBJECT: Giving of Awards to Personnel with Pending Case TO: All Concerned 1. Reference: Command Guidance. 2. Presently, the AFP including the Philippine Army has no clear cut policy wit regard to giving awards to personnel with pending case. 3. In order to avoid ambiguity and create situation where personnel with pending case are given awards and subsequently receiving such award in formal ceremonies and thereby raising question on the eligibility of the recipient, the following shall be observe:

a) The giving awards of personnel with pending case be held in abeyance until such time the case had been dropped and closed. b) Personnel who have been conferred previously with an award prior the existence of a pending case shall not be given such award in a formal ceremony until such time that the case had been dropped and closed.

4. For widest dissemination, guidance and strict compliance.

BY COMMAND OF MAJOR GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “A”

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SUBJECT: Use of PA Wellness Center by Retired Military Personnel and Civilians TO: All Concerned I. Reference: Command Guidance. 2. The Philippine Army Wellness Center (PAWC) is purposely for the recreation of PA personnel. While the Center, as an income generating facility, is also being offered to retired military personnel and civilians, Command activities should always be a priority. 3. Henceforth, the Command prescribes the following policies in the utilization of the PAWC:

a. The PAWC is for the exclusive use of PA personnel during athletic days (Tuesday and Thursday) from 1300H to 1900H. No reservation shall be accepted during the said schedules:

b. Reservations should always give priority on Command-

sponsored sports activities; and

c. Retired military personnel and civilians shall only be allowed to use the PA sports facilities every morning of Monday, Wednesday and Friday.

4. CO, SSU is held responsible for the implementation of the above-cited policies.

5. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AAGPD 04 April 2005 SUBJECT: Annual Physical Examination and Physical Fitness Test TO: All Unit Commanders/Chief of Offices

1. References:

a. HPA Letter Directive dated 23 July 2002, Subject: Conduct of limited medical/Physical examination.

b. HPA Letter Directive dated 01 June 2004, Subject: Army

Physical Fitness Test.

2. It has been observed that the conduct of Annual Physical Examination APE) and Physical Fitness Test (PFT) especially the Officers are not being seriously implemented despite existing directives regarding these activities.

3. In this regard, all unit Commanders and Chiefs of Offices are hereby

directed to include the Annual Physical Examination and Physical Fitness Test results as strict pre-requisite in granting R & R, leaves and furloughs, schooling local and abroad, designation to key positions, promotion to the next higher rank and the use of PA facilities and services among the officers and enlisted personnel in respective unit/office.

4. Failure to comply and pass these examinations will be ground for the curtailment of the aforementioned privileges.




Adjutant General

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CORRECTED COPY DESTROY ALL OTHERS 1/AAGP 01 June 2004

SUBJECT: Army Physical Fitness Test TO: All PA Units

1. REFERENCE: HPA Letter Directive dated 26 March 2004, Subject: Army Physical Fitness Test.

2. PURPOSE: This policy provides the guidelines and procedures with reference to the conduct of the Army Physical Fitness Test (APFT) to all personnel of the Command.

3. SUMMARY: All officers and men shall undergo the Army Physical Fitness Test periodically. Such test is designed to evaluate the fitness of every personnel. Moreover, to maintain the state of preparedness and readiness of each soldier.

4. SCOPE: This policy applies to HPA and all subordinate commands/units. 5. POLICIES:

a. The Army Physical Fitness test shall be conducted on a regular basis anytime within the test period by age category:

1) Forty (40) years old and above shall undergo PFT Semi-annually. Semi-Annual Test Period

1ST Semi-annual Test – 01 January to 30 June 2nd Semi-annual Test – 01 July to 31 December

2) Thirty Nine (39) years old and below shall undergo PFT quarterly. Quarterly Test Period

1st Quarterly Test - 01 January to 31 March 2nd Quarterly Test - 01 April to 30 June 3rd Quarterly Test - 01 July to 30 September

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4th Quarterly Test - 01 October to 31 December

b. HPA and all Post units, SOCOM, LABde, Division and Engineer Brigade level headquarters shall conduct the APFT to all their respective personnel semi-annually while Infantry Brigade headquarters and Infantry Battalions shall conduct the activity as practicable as determined by the Division Commander.

c. The following units and offices shall be responsible in administering the

APFT:

1) Special Services Unit (SSU), PA - HPA and all Post units inside Fort Bonifacio, Makati City.

2) Division Special Services Office (DSSO) - Division Headquarters and all Post units within the Division headquarters.

3) Brigade S1 - Infantry and Brigade headquarters

4) Battalion S1 - All PA Battalions

d. An After PFT Report shall be submitted to the Commanding Officer, SSU, PA (Info: CO, APMC) not later than seven (7) days after the test period. Appropriate orders shall be issued for personnel who excelled and are qualified for APFT awards.

e. All units and offices responsible in administering the APFT test shall maintain a copy of the test results and the physical fitness record of all personnel to be used as basis in evaluating the effectiveness of the program.

f. The APFT will consist of the following events:

1) Push-Ups

2) Sit-Ups

3) 2 Mile Run

g. Personnel with profile or medical certificate duly certified and signed by a medical officer stating therein that he/she is exempted of taking the test shall be excused however, shall take the test one (1) month after the profile is lifted and or the illness is cured.

h. Personnel in all Infantry/Engineer Brigades and Battalions directly involved in combat operations shall be excused from taking the test provided; unit commander concerned duly certifies it. i. Those who did not undergo the APFT within the scheduled testing period not covered by para 4g and 4h shall be deemed FAILED in the particular test

j. APFT Standards: The test encourages excellence in performance however; minimum passing scores are required in order to pass the test. The Army Physical Test Scoring Table of the PAPFT Manual (interim) shall be used as scoring standard.

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1) Failure in one (1) of the events is considered failure of the particular test.

2) Personnel who failed in the test shall be given ample time to prepare for his/her retake that is, three (3) months after the regular scheduled test. If he/she still fails the retake, a final test shall be conducted three (3) months after the last retake just in time for the next scheduled regular test. Again, if the concerned personnel failed the test, the following sanctions shall be administered:

a) For Officers

1.1 Non-consideration for assignment to command position.

1.2 Con-consideration for promotion to the next higher rank.

1.3 Non-consideration for schooling (military career or specialization courses) locally and abroad.

1.4 Attrition

b) For Enlisted Personnel

1.1 Non-consideration for promotion to the next higher rank.

1.2 Non-consideration for schooling (military career or specialization courses) locally and abroad.

1.3 Non-reenlistment.

1.4 Attrition .

k. Award of the Physical Fitness Badge

1) Personnel who obtained a maximum score of 100 points in every event for a total of 300 points in the particular test for thee (3) consecutive test period shall be awarded the Gold Physical Fitness Badge. While personnel who obtained a maximum score of 90 points and above in every event for a total of 270 points and above for three (3) consecutive test periods shall be awarded the Silver Physical Fitness Badge.

2) The badge shall be placed on the right portion of the flap of the left pocket of the uniform in accordance with the existing policies and regulations on the proper wearing of awards and decorations.

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6. This policy takes effect upon publication.


. (Sgd) EDUARDO B STO DOMINGO


DISTRIBUTION: “D”

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Fort Andres Bonifacio, Metro Manila 1/AGPD 07 April 2006 STANDING OPERATING PROCEDURE NUMBER 07

MANAGEMENT, OPERATION AND MAINTENANCE OF AFP TRANSIENT FACILITY IN CAMP DELGADO, ILOILO CITY

I. PURPOSE:

This SOP prescribes the guidelines, procedures and regulations on the management, operation and maintenance of AFP Transient Facility in Camp Delgado, Iloilo City.

II. OBJECTIVE: To provide decent, convenient and affordable transient accommodations for Officers and Enlisted Personnel, and their dependents. This facility also affords the men and women of the Army the opportunity to spend quality time with the members of their families at a very reasonable cost.

III. OPERATIONAL GUIDELINES: The following general guidelines shall be strictly followed in the operation and management of the AFP Transient Facility: A. PRIORITY OF AVAILMENT: The privilege to avail this AFP Transient Facility shall be extended to the military personnel and their authorized dependents while in transit, rest and recreation and transacting official business on a “First Come, First Served” basis. B. RESERVATION: All reservations must be arranged on a specified time and date. Said reservation shall be considered cancelled if the guest failed to arrive at the most two hours from the arranged specified time and date, unless the said guest confirms through any means on the said date. The Management Staff reserves the right to admit those who are on the waiting list. C. OPERATIONAL RESPONSIBILITY:

1) The PA Housing Office shall be responsible in monitoring

the efficient operation of the AFP transient facility. The Commanding Officer 6th FSSU, ASCOM, PA is duly designated as facility administrator who will be responsible for the management, operation, and maintenance of the facility. He shall be directly accountable to the PA Housing Office. The facility administrator shall:

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a. Ensure that the policies and procedures in the management and maintenance shall be strictly observed.

b. Reserve the right to eject or terminate anytime the

accommodation of any guest who frequently violates the house rules and policies and those whose acts are inimical to the interest of the AFP.

c. Report to CG, PA (Attn: C, PAHO) all unusual or

untoward incident that happen in the facility’s premises. d. Recommend to CG, PA (Attn: C, PAHO)

measures to further improve services of the facility.

2) The Administrator shall manage, operate and maintain the transient facility through the following:

a. MANAGER.

1) Ensures the smooth and efficient management operation and maintenance of AFP Transient facility; 2) Maintains a cashbook and renders monthly report of income to CG, PA (Attn: Chief PAHO) at the end of the month and monthly thereafter; 3) Reports any losses, damages and violations of rules and regulations and terminate the accommodation of flagrant violators of house policies;

4) Maintains transient facility property book and renders monthly status of equipment to the C, PAHO.

5) Requires concerned guests to pay for the

maintenance fee, damages and losses (if any) as a consequence of improper use of the facility.

6) Perform other tasks as directed by C,

PAHO.

b. ADMISSION PERSONNEL: The Admission Personnel performs the following functions:

1) Receives and acts on requests for accommodation.

2) Ensures that only qualified occupants are allowed to avail the privilege.

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3) Briefs the incoming guest on house rules and regulations.

4) Receives and acts on requests for reservation, and ensures that reservations are strictly followed as per house policies.

5) Welcomes guests, requires them to sign in

the Guest book for proper identification.

6) Determines the authenticity of individual’s ID and their authorized dependents.

7) Takes charge of collection of bills, payment and issuance of corresponding receipts.

8) Makes sure that the keys to the rooms are deposited or returned upon check out or whenever guests leave the facility. 9) Sees to it that no properties of the facility are taken out or transferred without permission from the management upon checking out of guests. c. SECURITY PERSONNEL: The designated security personnel perform the following functions: 1) Inspect baggage and luggage of guests upon check-in and see to it that FAS and explosive materials are properly deposited in a designated safety vault of the facility with appropriate receipts. 2) Ensures the physical security of the whole facility to include the guest and their belongings. 3) Immediately act on violations of rules and regulations and security related complaints. 4) Account for all items issued to the guest when he checking out and report any losses as the case maybe. 5) Strictly implement energy conservation (ENERCON) measures. d. UTILITY & MAINTENANCE PERSONNEL: The Utility and Maintenance Personnel perform the following functions: 1) Take charge of the general cleanliness of the facility.

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2) Change the linen on the need basis. 3) Periodically inspects all appliances, room, toilet and bath fixtures to insure that they are in working condition.

D. ADMISSION PROCEDURES: The following procedures shall be followed during the checking-in and checking-out of guests:

1) CHECK - IN:

a. Schedule of check-in is from 1200H onwards. b. A day of accommodation in the facility shall be reckoned at 1200H regardless of the actual time of admission of the guests. Thus, a guest who checks in at 1600H shall be deemed to have stayed one day at the facility by 1200H the following day. c. The Admission Personnel requires the guests to:

1) Present valid Mission Order, Leave Order or Special Order that would support travel, mission, leave and rest and recreation. 2) Present Valid AFP ID and that of his accompanying dependents. 3) Sign in the logbook. 4) Present baggage/luggage for inspection; and

5) Deposit FAS, explosive materials and valuables for safekeeping. 6) CHECK-OUT TIME: Utility personnel will inspect for the completeness of all items in the room and may require the presence of the guest during his inspection. Report and inform both the guest and admission personnel all damaged or missing items. a. Check-out time shall be on/or before 1200H, however their belongings may be brought out of the rooms by the guests themselves if necessary. b. Utility personnel will inspect for the completeness of all items in the rooms and will report to the Admission Personnel all damaged or missing items that may be discovered. c. Admission Personnel will require the guest to pay cost of reported lost or damaged items.

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d. Guests will pay all dues required and will return the room key. e. Security Personnel will inspect the luggage of the guests if directed by the Manager or the Admission Personnel. E. MAINTENANCE FEE: To keep the facilities in good condition the following maintenance fee shall be charged. Maintenance fee shall be utilized for the payment of electric and water bills, laundry , purchase of janitorial supplies and fund support to minor repairs. 1) OFFICERS - P 150.00/day 2) EP - P100.00/day 3) Dependents (12 yrs old & above) - P100.00/day 4) Children’s below twelve (12) years old who join their parents in the room shall be free of charge. 5) Additional charge of P50.00 shall be collected for an extra set of amenities (mattress, pillow, blanket). F. DURATION OF ACCOMMODATION: Guests are generally allowed to stay at the facility only for a maximum of two (2) nights and three (3) days in order to allow other personnel to avail of the facility. However, during non-peak season, their accommodation may be extended upon approval of the Manager.

IV. MANAGEMENT POLICIES (HOUSE RULES): The following general policies shall govern the behavior of all guests within the facility:

A. ATTIRE – Appropriate attire is encouraged to be worn by the

guests while staying in the facility. B. NO CARRYING OF WEAPONS - Guests shall not carry firearms or any weapon within the premises. If it cannot be avoided, same should be turned over for safekeeping at the admission desk upon checking-in.

C. LOSS OF VALUABLES – The Administrator shall not be held liable for any loss of personal items. D. NO DRINKING AND NO GAMBLING - Guests shall refrain from engaging in drinking sprees, nor engage in any game of chance within the facilities. E. NO DISORDERLY BEHAVIOR - As a matter of courtesy to the other guests, room occupants shall refrain from disorderly conduct or any unusual behavior that would disturb the serenity of the facility. Appropriate Delinquency Reports shall be rendered, when necessary, to units of erring military personnel for

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proper disciplinary action against them. The Management Staff reserve the right to “black list” or to ban from future admission to the facility certain individuals due to gross disorderly conduct and unruly behaviour. F. RESPONSIBILTY FOR GENERAL SANITATION - Guests are held responsible for the general sanitation inside the rooms during their stay. Cleaning assistance will be provided by the staff upon request.

G. NO COOKING & EATING INSIDE THE ROOM- Guests are allowed to cook at the kitchen and eat at the dining area. H. WASHING AND HANGING OF CLOTHES–. Washing of clothes inside the comfort rooms is strictly prohibited. A washing machine is provided for this purpose. Hanging of clothes should only be at the designated areas. I. PAYMENT FOR LOST OR DAMAGED PROPERTIES – For guests who would not be able to pay lost or damaged properties due to unavailability of cash, a promissory note together with an incident report will be sent to his mother unit for the facilitation of collection of the amount. For personnel who refuse to pay, appropriate Delinquency Reports together with his bill shall be forwarded to his mother unit for appropriate action.

V. EFFECTIVITY:

This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: OFFICIAL: VICTOR S IBRADO Brigadier General, AFP Chief of Staff (Sgd) SIFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AGPD 21 March 2006 STANDING OPERATING PROCEDURE NUMBER 06

MANAGEMENT, OPERATION AND MAINTENANCE OF AFP TRANSIENT FACILITY IN PANACAN, DAVAO CITY

I. PURPOSE: This SOP prescribes the guidelines, procedures and regulations on the management, operation and maintenance of AFP Transient Facility Panacan, Davao City. II. OBJECTIVE: To provide decent, convenient and affordable transient accommodations for Officers and Enlisted Personnel, and their dependents. This facility also affords the men and women of the Army the opportunity to spend quality time with the members of their families at a very reasonable cost. III. OPERATIONAL GUIDELINES: The following general guidelines shall be strictly followed in the operation and management of the AFP Transient Facility: A. PRIORITY OF AVAILMENT: The privilege to avail this AFP Transient Facility shall be extended to the military personnel and their authorized dependents while in transit, rest and recreation and transacting official business on a “First Come, First Served” basis. B. RESERVATION: All reservations must be arranged on a specified time and date. Said reservation shall be considered cancelled if the guest failed to arrive at the most two hours from the arranged specified time and date, unless the said guest confirms through any means on the said date. The Management Staff reserves the right to admit those who are on the waiting list. C. OPERATIONAL RESPONSIBILITY:

1) The PA Housing Office shall be responsible in monitoring the efficient operation of the AFP transient facility. The Commanding Officer 11th FSSU, ASCOM, PA is duly designated as facility administrator who will be

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responsible for the management, operation, and maintenance of the facility. He shall be directly accountable to the PA Housing Office. The facility administrator shall.

a. Ensure that the policies and procedures in the management and maintenance shall be strictly observed.

b. Reserve the right to eject or terminate anytime the accommodation of any guest who frequently violates the house rules and policies and those whose acts are inimical to the interest of the AFP.




2) The Administrator shall manage, operate and maintain the transient facility through the following:

a. MANAGER.

1) Ensures the smooth and efficient management operation and maintenance of AFP Transient facility. 2) Maintains a cashbook and renders monthly report of income to CG, PA (Attn: Chief PAHO) at the end of the month and monthly thereafter. 3) Reports any losses, damages and violations of rules and regulations and terminate the accommodation of flagrant violators of house policies.





PAHO.



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2) Ensures that only qualified occupants are allowed to avail the privilege. 3) Briefs the incoming guest on house rules and regulations.

4) Receives and acts on requests for reservation, and ensures that reservations are strictly followed as per house policies.

5) Welcomes guests, requires them to sign in the Guest book for proper identification.

6) Determines the authenticity of individual’s ID and their authorized dependents. 7) Takes charge of collection of bills, payment and issuance of corresponding receipts. 8) Makes sure that the keys to the rooms are deposited or returned upon check out or whenever guests leave the facility. 9) Sees to it that no properties of the facility are taken out or transferred without permission from the management upon checking out of guests. c. SECURITY PERSONNEL: The designated security personnel performs the following functions: 1) Inspect baggage and luggage of guests upon check-in and see to it that FAS and explosive materials are properly deposited in a designated safety vault of the facility with appropriate receipts. 2) Ensures the physical security of the whole facility to include the guest and their belongings. 3) Immediately act on violations of rules and regulations and security related complaints. 4) Account for all items issued to the guest when he checking out and report any losses as the case maybe. 5) Strictly implement energy conservation (ENERCON) measures. d. UTILITY & MAINTENANCE PERSONNEL: The Utility and Maintenance Personnel perform the following functions: 1) Take charge of the general cleanliness of the facility. 2) Change the linen on the need basis.

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3) Periodically inspects all appliances, room, toilet and bath fixtures to insure that they are in working condition. D. ADMISSION PROCEDURES: The following procedures shall be followed during the checking-in and checking-out of guests: 1) CHECK - IN: a. Schedule of check-in is from 1200H onwards. b. A day of accommodation in the facility shall be reckoned at 1200H regardless of the actual time of admission of the guests. Thus, a guest who checks in at 1600H shall be deemed to have stayed one day at the facility by 1200H the following day. c. The Admission Personnel requires the guests to: 1) Present valid Mission Order, Leave Order or Special Order that would support travel, mission, leave and rest and recreation. 2) Present Valid AFP ID and that of his accompanying dependents. 3) Sign in the logbook. 4) Present baggage/luggage for inspection; and

5) Deposit FAS, explosive materials and valuables for safekeeping. 6) CHECK-OUT TIME: Utility personnel will inspect for the completeness of all items in the room and may require the presence of the guest during his inspection. Report and inform both the guest and admission personnel all damaged or missing items. a. Check-out time shall be on/or before 1200H, however their belongings may be brought out of the rooms by the guests themselves if necessary. b. Utility personnel will inspect for the completeness of all items in the rooms and will report to the Admission Personnel all damaged or missing items that may be discovered. c. Admission Personnel will require the guest to pay cost of reported lost or damaged items.

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d. Guests will pay all dues required and will return the room key. e. Security Personnel will inspect the luggage of the guests if directed by the Manager or the Admission Personnel. E. MAINTENANCE FEE: To keep the facilities in good condition the following maintenance fee shall be charged. Maintenance fee shall be utilized for the payment of electric and water bills, laundry, purchase of janitorial supplies and fund support to minor repairs. 1) OFFICERS - P 150.00/day 2) EP - P100.00/day 3) Dependents (12 yrs old & above) - P100.00/day 4) Children’s below twelve (12) years old who join their parents in the room shall be free of charge. 5) Additional charge of P50.00 shall be collected for an extra set of amenities (mattress, pillow, blanket). F. DURATION OF ACCOMMODATION: Guests are generally allowed to stay at the facility only for a maximum of two (2) nights and three (3) days in order to allow other personnel to avail of the facility. However, during non-peak season, their accommodation may be extended upon approval of the Manager. IV. MANAGEMENT POLICIES (HOUSE RULES): The following general policies shall govern the behavior of all guests within the facility:

A. ATTIRE – Appropriate attire is encouraged to be worn by the guests while staying in the facility B. NO CARRYING OF WEAPONS - Guests shall not carry firearms or any weapon within the premises. If it cannot be avoided, same should be turned over for safekeeping at the admission desk upon checking-in.

C. LOSS OF VALUABLES – The Administrator shall not be held liable for any loss of personal items. D. NO DRINKING AND NO GAMBLING - Guests shall refrain from engaging in drinking sprees, nor engage in any game of chance within the facilities. E. NO DISORDERLY BEHAVIOR - As a matter of courtesy to the other guests, room occupants shall refrain from disorderly conduct or any unusual behavior that would disturb the serenity of the facility. Appropriate Delinquency Reports shall be rendered, when necessary, to units of erring military personnel for proper disciplinary action against them. The Management Staff reserve the right to

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“black list” or to ban from future admission to the facility certain individuals due to gross disorderly conduct and unruly behavior. F. RESPONSIBILTY FOR GENERAL SANITATION - Guests are held responsible for the general sanitation inside the rooms during their stay. Cleaning assistance will be provided by the staff upon request.

G. NO COOKING & EATING INSIDE THE ROOM - Guests are allowed to cook at the kitchen and eat at the dining area. H. WASHING AND HANGING OF CLOTHES -. Washing of clothes inside the comfort rooms is strictly prohibited. A washing machine is provided for this purpose. Hanging of clothes should only be at the designated areas. I. PAYMENT FOR LOST OR DAMAGED PROPERTIES - For guests who would not be able to pay lost or damaged properties due to unavailability of cash, a promissory note together with an incident report will be sent to his mother unit for the facilitation of collection of the amount. For personnel who refuse to pay, appropriate Delinquency Reports together with his bill shall be forwarded to his mother unit for appropriate action. V. EFFECTIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: OFFICIAL: VICTOR S IBRADO Brigadier General, AFP Chief of Staff (Sgd) SIFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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Fort Andres Bonifacio, Metro Manila 1/AGPD 08 December 2005 STANDING OPERATING PROCEDURE NUMBER 08

MANAGEMENT, OPERATION AND MAINTENANCE OF AFP TRANSIENT FACILITY IN CEBU CITY

I. PURPOSE: This SOP prescribes the guidelines, procedures and regulations on the management, operation and maintenance of AFP Transient Facility in Camp Delgado, Iloilo City. II. OBJECTIVE: To provide decent, convenient and affordable transient accommodations for Officers and Enlisted Personnel, and their dependents. This facility also affords the men and women of the Army the opportunity to spend quality time with the members of their families at a very reasonable cost. III. OPERATIONAL GUIDELINES: The following general guidelines shall be strictly followed in the operation and management of the AFP Transient Facility: A. PRIORITY OF AVAILMENT: The privilege to avail this AFP Transient Facility shall be extended to the military personnel and their authorized dependents while in transit, rest and recreation and transacting official business on a “First Come, First Served” basis. B. RESERVATION: All reservations must be arranged on a specified time and date. Said reservation shall be considered cancelled if the guest failed to arrive at the most two hours from the arranged specified time and date, unless the said guest confirms through any means on the said date. The Management Staff reserves the right to admit those who are on the waiting list. C. OPERATIONAL RESPONSIBILITY:

1) The PA Housing Office shall be responsible in monitoring the efficient operation of the AFP transient facility. The Commanding Officer of 7th FSSU, ASCOM, PA is duly designated as the facility administrator and shall be responsible for the management, operation, and maintenance of the facility. He shall be directly accountable to the PA Housing Office.

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a. Ensures that the policies and procedures in the management and maintenance shall be strictly observed.

b. Reserves the right to eject or terminate anytime

the accommodation of any guest who frequently violates the house rules and policies and those whose acts are inimical to the interest of the AFP.




2) The Administrator shall manage, operate and maintain the transient facility through the following.

a. MANAGER.

1) Ensures the smooth and efficient management operation and maintenance of AFP Transient facility. 2) Maintains a cashbook and renders monthly report of income to CG, PA (Attn: Chief PAHO) at the end of the month and monthly thereafter. 3) Reports any losses, damages and violations of rules and regulations and terminate the accommodation of flagrant violators of house policies.





PAHO.



2) Ensures that only qualified occupants are allowed to avail the privilege.

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3) Briefs the incoming guest on house rules and regulations.

4) Receives and acts on requests for

reservation, and ensures that reservations are strictly followed as per house policies.

5) Welcomes guests, requires them to sign in

the Guest book for proper identification.

6) Determines the authenticity of individual’s ID and their authorized dependents. 7) Takes charge of collection of bills, payment and issuance of corresponding receipts. 8) Makes sure that the keys to the rooms are deposited or returned upon check out or whenever guests leave the facility. 9) Sees to it that no properties of the facility are taken out or transferred without permission from the management upon checking out of guests. c. SECURITY PERSONNEL: The designated security personnel performs the following functions: 1) Inspect baggage and luggage of guests upon check-in and see to it that FAS and explosive materials are properly deposited in a designated safety vault of the facility with appropriate receipts. 2) Ensures the physical security of the whole facility to include the guest and their belongings. 3) Immediately act on violations of rules and regulations and security related complaints. 4) Account for all items issued to the guest when he checking out and report any losses as the case maybe. 5) Strictly implement energy conservation (ENERCON) measures. d. UTILITY & MAINTENANCE PERSONNEL: The Utility and Maintenance Personnel perform the following functions: 1) Take charge of the general cleanliness of the facility.

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2) Change the linen on the need basis. 3) Periodically inspects all appliances, room, toilet and bath fixtures to insure that they are in working condition. D. ADMISSION PROCEDURES: The following procedures shall be followed during the checking-in and checking-out of guests. 1) CHECK - IN: a. Schedule of check-in is from 1200H onwards.

b. A day of accommodation in the facility shall be reckoned at 1200H regardless of the actual time of admission of the guests. Thus, a guest who checks in at 1600H shall be deemed to have stayed one day at the facility by 1200H the following day.

c. The Admission Personnel requires the guests to.

1) Present valid Mission Order, Leave Order or Special Order that would support travel, mission, leave and rest and recreation. 2) Present Valid AFP ID and that of his accompanying dependents. 3) Sign in the logbook. 4) Present baggage/luggage for inspection; and

5) Deposit FAS, explosive materials and valuables for safekeeping. 6) CHECK-OUT TIME: Utility personnel will inspect for the completeness of all items in the room and may require the presence of the guest during his inspection. Report and inform both the guest and admission personnel all damaged or missing items. a. Check-out time shall be on/or before 1200H, however their belongings may be brought out of the rooms by the guests themselves if necessary; b. Utility personnel will inspect for the completeness of all items in the rooms and will report to the Admission Personnel all damaged or missing items that may be discovered. c. Admission Personnel will require the guest to pay cost of reported lost or damaged items.

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d. Guests will pay all dues required and will return the room key. e. Security Personnel will inspect the luggage of the guests if directed by the Manager or the Admission Personnel. E. MAINTENANCE FEE: To keep the facilities in good condition the following maintenance fee shall be charged. Maintenance fee shall be utilized for the payment of electric and water bills, laundry, purchase of janitorial supplies and fund support to minor repairs. 1) OFFICERS - P 150.00/day 2) EP - P100.00/day 3) Dependents (12 yrs old & above) - P100.00/day 4) Children’s below twelve (12) years old who join their parents in the room shall be free of charge.

5) Additional charge of P50.00 shall be collected for an extra set of amenities (mattress, pillow, blanket)

F. DURATION OF ACCOMMODATION: Guests are generally allowed to stay at the facility only for a maximum of two (2) nights and three (3) days in order to allow other personnel to avail of the facility. However, during non-peak season, their accommodation may be extended upon approval of the Manager. IV. MANAGEMENT POLICIES (HOUSE RULES): The following general policies shall govern the behavior of all guests within the facility:

A. ATTIRE – Appropriate attire is encouraged to be worn by the guests while staying in the facility. B. NO CARRYING OF WEAPONS - Guests shall not carry firearms or any weapon within the premises. If it cannot be avoided, same should be turned over for safekeeping at the admission desk upon checking-in.

C. LOSS OF VALUABLES – The Administrator shall not be held liable for any loss of personal items. D. NO DRINKING AND NO GAMBLING - Guests shall refrain from engaging in drinking sprees, nor engage in any game of chance within the facilities. E. NO DISORDERLY BEHAVIOR - As a matter of courtesy to the other guests, room occupants shall refrain from disorderly conduct or any unusual behavior that would disturb the serenity of the facility. Appropriate Delinquency Reports shall be rendered, when necessary, to units of erring military personnel for proper disciplinary action against them. The Management Staff reserve the right to

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“black list” or to ban from future admission to the facility certain individuals due to gross disorderly conduct and unruly behaviour. F. RESPONSIBILTY FOR GENERAL SANITATION - Guests are held responsible for the general sanitation inside the rooms during their stay. Cleaning assistance will be provided by the staff upon request;

G. NO COOKING & EATING INSIDE THE ROOM - Guests are allowed to cook at the kitchen and eat at the dining area; H. WASHING AND HANGING OF CLOTHES –. Washing of clothes inside the comfort rooms is strictly prohibited. A washing machine is provided for this purpose. Hanging of clothes should only be at the designated areas. I. PAYMENT FOR LOST OR DAMAGED PROPERTIES – For guests who would not be able to pay lost or damaged properties due to unavailability of cash, a promissory note together with an incident report will be sent to his mother unit for the facilitation of collection of the amount. For personnel who refuse to pay, appropriate Delinquency Reports together with his bill shall be forwarded to his mother unit for appropriate action. V. EFFECTIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: OFFICIAL: VICTOR S IBRADO Brigadier General, AFP Chief of Staff (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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18 February 2006 STANDING OPERATING PROCEDURE NUMBER 4

IMPLEMENTING GUIDELINES, RULES AND REGULATIONS ON THE GRANTING OF THE PANGKABUHAYANG GAWAD SA MAPAGKAKINGANG

ARMY (PGMA) VILLAGE OFF-BASE HOUSING PROJECTS

1. REFERENCE: Memorandum of Agreement between the Philippine Army and Gawad Kalinga Community Development Foundation Inc.

2. PURPOSE:

This SOP prescribes the guidelines, rules and regulations on the granting of the PGMA Village Off-Base Housing Projects.

3. OBJECTIVE:

To provide a better quality of life, comfort, and security to the personnel of the Philippine Army and their families by helping them build homes, educate them on the necessary livelihood training and skills and organizing their families into a model community, embodying the “Kapitbahayan and Bayanihan“ spirit.

4. RESPONSIBILITY:

a. The Commanding general, Philippine Army shall be the approving authority on the granting of the PGMA Village Off-Base Housing Projects to applicants as recommended by the Philippine Army Housing Office (PAHO).

b. The Commanders of PA Major Units shall endorse/recommend all pre-screened applicants by their respective Housing Boards to the Commanding General, PA through PAHO. They shall provide security to ensure peace and order and community development assistance to the housing project in their respective area of responsibility.

c. The Philippine Army Housing Office shall be responsible in the consolidation and review of all applications endorsed/recommended by the Commanders of the PA Major Units prior to the final deliberation of the PA Housing Board.

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d. The Philippine Army Housing Board (PAHB) shall be responsible in the final deliberation of all applications and recommended to the CG, PA for approval of the result thereafter. e. The Office of the Sergeant Major of the PA Major Units shall consolidate all applications for pre-deliberation of their respective Housing Boards. f. Unit Commanders and Sergeant Majors shall assist their respective military and civilian personnel who are interested to avail of the PGMA Village Housing Project. 5. POLICIES: a. The qualification of awardees shall be as follows: 1) He/she must be an active Officer, Enlisted Personnel and Civilian Employee of the PA. 2) He/she must have rendered at least six (6) years continuous military/or civilian service. (Except for Medal for Valor and Distinguished Conduct Star Awardees for military applicants). 3) He/she does not own a house/or lot. 4) He/she does not have any existing criminal, civil or administrative case. 5) He/she must not be an awardee of any government housing project. 6) He/she must be willing to assist or participate in the construction of houses in the designated community as part of “Sweat Equity”. b. Applicants from the different Post units/offices at HPA and PA Major units shall submit application to their respective Sgt Majors for Pre-screening by respective Housing Boards prior submission to the PAHO. c. Applicants from other major services must have endorsement/recommendation from their respective Sgt Majors for pre-screening by respective Housing Boards prior submission to the PAHO. d. Only applicants endorsed/recommended by the PA Major Unit commanders and other major service commanders shall be included in the deliberation of the PAHB. Duly endorsed applications deliberated by the PAHB shall be recommended to CG, PA for approval. e. Applicants approved by the CG, PA shall be given priority o occupy a unit provided:

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1) He/she submits the complete requirements to the PAHO. 2) He/she must have willingness to shoulder the cost of construction (labor and materials) of the dwelling. f. Any gross misrepresentation in the application shall be a ground for disqualification and/or filing of appropriate case against the erring applicant. g. The grantee shall bind himself/herself to the terms and conditions stated in the Contract of Occupancy. Violation of any of the provisions in the terms and conditions of the contract may lead to its termination as determined by the PAHO. h. The house and lot is non-transferable however: 1) In the case of the soldier-grantees death (in-line of duty status) and civilian-grantee’s death, the house and lot can only be transferred to the nearest kin, provided that the nearest kin shall be subjected to the same terms and conditions as if he/she is the grantee. 2) On the event that the grantee will be discharge from the military/or terminated from the civilian service for cause, the contract shall be terminated without prejudice to refund him of the unit cost to be determined by the PA Housing Office. 6. PROCEDURES: a. Applicants The applicant shall fill-up the application form and attached the following requirements: a) Endorsement from his/her Commanding General/FOIC or Chief of Office.

b) Latest Statements of Assets & Liabilities c) Latest Income Tax Return/Form W-2 d) Latest Pay slip e) DLO clearance f) Certification of no existing housing loan obligation

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b. Unit Commanders/Sgt Majors

Unit Commanders and unit Sgt Majors shall ensure that the

SOP/policies of the project particularly the provisions of the Contract of Occupancy are properly explained and understood by the applicant.

c. PA Major Unit Sgt Majors

They shall ensure the completeness of the submitted application

prior endorsement to the PA Major Unit Housing Boards.

d. PA Major Unit Housing Boards

1) Shall pre-screen all applications.

2) Shall ensure the validity and authenticity of all the requirements.

3) Shall recommend all pre-screened applications to the PA

Major Unit Commanders for their further recommendation to the CG, PA.

e. PA Major Unit Commanders They shall recommend all pre-screened applications to the

Commanding General, Philippine Army. (Attn: PA Housing Office). f. PA Housing Office

1) Shall consolidate and review all applications from the PA

Major Units and other Major services. They shall ensure the completeness of the requirements submitted for final deliberation.

2) Shall prepare all the necessary requirements prior

deliberation of the PA Housing Board.

3) Upon approval of the Commanding General, Philippine Army shall facilitate all necessary requirements for the awarding of the PGMA Village Off-Base Housing Unit to the fortunate applicant provided he/she has complied with the requirements in para 5d.

g. PA Housing Board Shall deliberate all applications and recommend to the

Commanding General, Philippine Army for approval.

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h. Commanding General, Philippine Army He shall have the sole authority to approve/disapprove all

applications recommended by the PA Housing Board. 7. EFFECTIVITY: This SOP shall take effect upon publication. 8. For widest dissemination. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:

(Sgd) EDUARDO B STO DOMINGO Colonel (JSC) INF PA

Adjutant General

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HQS & HQS SUPPORT GROUP, PHILIPPINE ARMY Fort Andres Bonifacio, Makati City

AXS 27 August 2004

SUBJECT: Facilities Rules and Regulations

TO: Vice Commander, PA Chairman, PA Housing Board

1. Reference: Verbal Instruction of the Vice Commander, PA to CO,

HHSG, Subject: same as above.

2. In compliance to above reference, submitted is the Facilities Rules and Regulations (Philippine Army Personnel Transient Quarters) as required.

3. Tab A is the proposed rate of transient rooms for Officers and Enlisted

personnel while tab B is the proposed contract of occupancy.

4. For information. (Sgd) JOVENAL D NARCISE Colonel INF (JSC) PA Commanding Officer

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FACILITIES RULES AND REGULATIONS

I.

I. GENERAL:

The Philippine Army Personnel Transient Quarters is one of the major projects by the Army. At the moment it is composed by five (5) four-storey building located at the vicinity of SEBn. There is a provision for an Officer's Transient Quarters, female officers and EW Transient Quarters, and Enlisted Personnel Transient Quarters. The whole facilities were constructed out of the funds generated in the sale of Ft. Bonifacio through the Bases Conversion and Development Authority (BCDA).

The Philippine Army Personnel Transient Quarters is intended to uplift the morale and welfare of the individual soldier. It was put up to provide accommodation to authorized personnel who are temporarily staying in Metro Manila. It will also accommodate personnel occupying key position in HPA and other post units inside the 100 hectares retained area, who does not have a house within Metro Manila. When availability allows, command authorized visitors may also be accommodated at the quarters.

These FACILITIES RULES AND REGULATIONS are made to provide an

understanding of the services and facilities available to every member of the Philippine Army and the general rules of conduct. Safety and emergency procedures are also explained. Residents are encouraged to read these guidelines carefully in its entirety.

II. PURPOSE, OBJECTIVE AND SCOPE:

This policy prescribes the rules and regulations in the administration,

management and use of the Philippine Army Personnel Transient Quarters for the following objectives

A. To provide decent, comfortable, affordable, safe accommodation to authorized

personnel.

B. To provide transient quarters to army personnel in transient who does not own a house in Metro Manila.

C. To provide transient quarters to .command visitors and command authorized visitors.

D. This RULES AND REGULATIONS applies to all PA personnel billeted at the Philippine Army Personnel Transient Quarters.

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II. MANAGEMENT:

The Transient Quarters shall be managed by the Post Housing Board, HHSG, PA as part of the facilities inside the Fort Bonifacio. The Post Commander.shall designate an administrator of the facility.

III. AMENITIES:

A. Transient Rooms: 1. Officer Transient Quarters: The Officer Transient Quarters is composed of 47 rooms.

Accommodation is based on the following categories:

Category Rank Occupants Per Room 1 Col - Up 1 2 MAJ - LTC 2 3 2LT - Capt 4

Officers of the same rank shall be billeted on the same room if

possible and officers from the same offices or unit shall be quartered at the same wing to enhance interaction.

Each room is provided with beds, an air-conditioning unit, a built-in cabinet and lavatory. It also has its own toilet and bath.

2. Male Enlisted Personnel Transient Quarters (Building Nr 2,3,4):

Level Type Nr of Occupants 1 Rooms 48 2 Barracks .160 3 Barracks 160 4 Barracks 160

The Male Enlisted Personnel Transient Quarters is composed of 24

rooms at the ground floor which shall accommodate 2 NCOs per room. The second to fourth floor is composed of barracks type facilities.

Each room and barracks js provided with double deck, mattress foam, ceiling fan, intercom, mono block chairs and fluorescent lightings. Common toilet and baths is provided at every floor.

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3. Female Officer and EW Transient Quarters (Building # 5):

Level Type Nr of Occupants 1 Multi-purpose Hall 0 2 Officers Rooms 20 3 NCO Rooms 56 4 EW Barracks 160

The ground level serves as multi-purpose hall. level 2 is the Female

Officer's floor while level 3 and 4 is intended for the EWs. Each officer's room shall accommodate two officers. The NCO's room at level 3 shall accommodate 2 persons per room while the fourth level is a barracks type facility which accommodates 160 EW.

Each room and barracks is provided with beds, ceiling fans and cabinets. Common toilet and bath are provided at each floor. laundry rooms equipped with washing machines are likewise provided at each floor.

B. Visitor's Area and Information Desk:

The Visitor's Area and Information Desk are located at the ground level of each building. The information desk shall be manned by the building Enlisted Personnel in Charge of Quarters (EPCQ). All lost and found items must be properly turned in to the EPCQ on duty. .

C. Mailing Services:

Each building is provided with Mail Boxes.

D. Laundry Area:

Male EP Transient Quarters and Female Officer and EW Transient. Quarters are provided with Laundry Areas which are equipped with washing machines for light clothing materials only.

E. Housekeeping Services:

Maintaining the cleanliness of the rooms shall be the responsibility of the occupants. House keeping attendants are not allowed to run personal errands for anyone. Their main responsibility is to clean and maintain the common areas of the building except the individual rooms and barracks.

F. Parking:

Designated parking areas shall be on first come-first serve basis. Improperly parked vehicles will be towed..

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IV. RULES AND REGULATIONS:

A. Authorized Occupants: The PA Transient Quarters shall be available to two types of occupants namely; short term and long term transients.

1. Short Term Active Army Personnel, Command guest and Command authorized visitors availing. of billeting for not more than a week. They shall be charged on a daily basis. .

2. Long Term

Active Army Personnel assigned at HPA. They shall be charged on a monthly basis and shall vacate the quarters upon reassignment outside HPA.

B. Visitors:

1. Guest of the Command refers to personnel (military or civilian) who are considered guest of the Philippine Army. They shall be given priority to vacant transient rooms and be required to register in the Visitors Log book provided for the purpose.

2. Authorized Visitorsl Guests refer to military personnel, their dependents or other civilian guest who have availed of the transient quarters through the approval of the post commander. They shall be given second priority to vacant transient rooms, be required to register in the Visitors Log book and pay the prescribed maintenance fee.

3. Occupant's Visitors refers and are limited to military personnel and their dependents. They are not authorized inside the rooms without the approval of the Post Commander or administratbr. Likewise, they shall inform the EPCQ of their presence and purpose and shall log-in the visitors log book. No

esidents shall be allowed beyond 2200H. visitors or non-r . .

C. Attire:

1. Occupants are enjoined to wear appropriate attire at all times when outside the rooms or barracks unless going to the comfort rooms.

2. Wearing of bath robes or towels strap by the waist is prohibited in all common areas except when going to the comfort rooms.

D. Common Areas:

The following are considered common areas: lobby, hallways, stair

cases, comfort rooms, laundry area, multi-purpose hall, and like areas. .

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To help maintain the cleanliness and orderliness of these areas, the

occupants are required to observe the following guidelines:

1. Common areas are open 24 hours to all building occupants; hence, common facilities such as television, washing machine, etc. are available for everyone's use. Users are expected to turn off and clean all equipment and materials after use.

2. The person or persons using any facility will be responsible for its proper use. All damages resulting from negligence and improper use of said equipment and facilities will be shouldered by the concerned individual or group. EPQC shall report the incident to the administrator within 24 hours.

E. Personal Appliances and Equipment:

1. The following electrical appliances and equipments .are not . authorized inside the rooms and barracks:

a. Electric or gas stoves b. Water heater c. Flat iron ( ironing may be done in common areas only) d. Cooking utensils

2. The following appliances requires the approval of the Post

Commander and shall be charged for the use of electricity:

a. Personal Computer b. Television/ Components VCD or DVD c. Mini refrigerator d. Flat iron ( for TOQ)

3. The following items are subject for approval and shall be placed

on common areas only.

a. Microwave b. Thermos

F. Pets and Plants:

Dogs, cats and other pets including aquatic animal are prohibited.

G. Noise, Hygiene and Sanitation

1. Occupants are encouraged to keep low the volume of their

audio and video equipment.

2. Occupants are required to segregate their trashes.

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H. Prohibition

The following are STRICTLY PROHIBITED:

1. Smoking (except in designated areas) 2. Drunkenness 3. Prohibited drugs 4. Explosive Items 5. Gambling 6. Entry of and soliciting services of persons of ill repute

. Restrictions

The following are not allowed in the transient quarters

a. Room transfer without management approval b. Partying c. Vandalism d. Misconduct e. Installation of electronic gadgets f. Cooking inside the rooms and barracks g. Hanging of laundry except in designated areas

V. PENAL TV TO VIOLATORS

1. Will be charged in accordance with the Articles of War 2. Payment for any damaged property 3. Civilian violating these provisions shall be evicted, and charges before

he proper civil court together with the sponsor will pay for the damaged property t

VI. MISCELLANEOUS

A. Security

1. Security is an individual responsibility. 2. Occupied quarters are subject for inspection at any time by the

Post Commander or his duly authorized representatives. 3. Suspicious individual, group or items should be immediately

reported to the following:

a. Duty EP b. G3 HHSG Tel Nr 5003 c. 191sT MP Bn Tel Nr 5045

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B. Maintenance and Repair

All maintenance and repair of any property which is considered part of the facility shall be undertaken by HHSG.

C. Telephones and Intercom System

A Telephone is provided at the information desk and considered common to all occupants. However, emergency calls shall always be given priority. Likewise incoming and outgoing calls shall be limited to 3 minutes. An intercom system is also installed to provide easy access to the occupant and the EPCQ.

D. Occupation, and Vacancy

1. In-processing a. Present valid AFP ID b. Listen to or read briefing on house rules

c. Sign logbook/registration d. Pay required maintenance fees. e. Present baggage/luggage for inspection f. Deposit FAs, deadly weapons and large boxes g. Receive key to assignment room.

2. Out-processing

a. Check-out time is 1200nn

b. If a person will be leaving before 6am the following day I he must inform the duty a day prior to departure and start out-processing. He shall be charge for the last day full.

c. Turn-in all borrowed linens d. Submit the room for inspection of damage and missing items e. Pay balance or penalty for destroyed/missing items f. Return Key g. Sign out log book

E. Accountability of Property

Residents are held responsible for .the room furnishings and any equipment assigned to them. Missing or broken items should be reported immediately to the Housekeeping Office.

F. Maintenance Fee

To keep the facilities in good condition the following maintenance fee

shall .be charged payable to the authorized collecting officer. Long Term Occupants:

COL - UP ...... P900.00 per room on monthly basis 1 head 1 room

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MAJ - LTC..... P750.00 per room on monthly basis 2 heads 1 room 2LT - CPT ..... P600.00 per room on monthly basis 4 heads 1 room MSg - up ...... P250.00 per room on monthly basis 2- 4 heads/room Pvt - TSg .......P150.00 per room on monthly basis barracks type

Short Term Occupants:

Officers ......... 100.00 per day (inclusive of Linen) Enlisted ........ 10.00 per day

G. Contract of Occupancy

SEE ATTACHED CONTRACT

VII. GENCIEEMERS

SEE ATTACHED SOP

VIII. EVACUATION PLANS

SEE ATTACHED SCHEMATIC DIAGRAM

IX. EMERGENCY NUMBERS

Department/Section Local Administrative Service 5063 G3. HHSG, PA 5003 EOD Bn 4310/4311 9PED 6815 191sT MP Bn 5045 Complain Center 4231 Station Hospital ER 4648/4649 Makati Fire Department 816-2553

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1/AAG 04 March 2005

SUBJECT: Decentralized Reimbursement of Hospitalization Expenses (RHE) for Combat Casualties


1. References:

a. AFPR G 160-162, GHQ AFP dated 26 Oct 87.

b. GHQ Cir Nr 24 dated 27 Oct 87, Subject: Reimbursement of Hospitalization Expenses of Military Personnel and their Dependents.

c. HPA Letter Directive dated 23 Oct 95, Subject: Reimbursement of Hospitalization Expenses.

2. The need to address the growing concern on immediate support for combat casualties particularly in the field has prompted the Command to release funds to Infantry Divisions.

3. Following are the guidelines and procedures for the reimbursable hospitalization expenses of military personnel confined at hospitals due to battle-related injuries:

a. Reimbursement of hospitalization expenses shall be limited to services, medicines and supplies that are not available in AFP facilities and are not within the authorized benefits provided by Philippine Health Insurance Corporation (PHIC).

b. Medical expenses includes medicines, medical/dental supplies, professional fees for patients confined in civilian hospitals, laboratory fees and other terms and special procedures when said services are very necessary but are not available in AFP hospitals.

c. For military personnel confined in civilian hospitals, medical expenses shall also include hospital care and ambulance services. Hospital care expenses particularly room expenses shall be limited only to ward rates, and in case of communicable diseases, this shall be limited to the lowest rate for private rooms.

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d. Cases covered for this purpose are as follows:

1) Active PA military personnel who are combat casualties and confined in AFP hospitals.

2) Active PA military personnel admitted as emergency cases in private hospitals in area where there are no AFP hospitals, provided the cause of the emergency is due to combat operations, and; provided further that the patient is immediately evacuated to an AFP hospital as soon as transportation is made available, and the transfer is medically advisable.

3) Active military personnel who are combat casualties and admitted as emergency case in private hospitals where albeit there are AFP hospitals within the area, said AFP hospitals do not have the capability to conduct specific medical procedures on the patients. The patient must have been immediately evacuated to an AFP hospital as soon as transportation is made available and the transfer is medically advisable and within the competence of military medical expertise. e. Reimbursement Procedure:

1) Prepare an itemized voucher for claim of reimbursement which shall include the following documents:

(a) Original invoice receipts of medicines, medical supplies and services received when the time the patient was confined, based on the attending physician’s prescription.

(b) True copy of medical certificate and/or clinical record.

(c) Certification of the Admin/Personnel Officer of the Unit, Medical Officer or of the Chief Surgeon that the patient was confined during the dates the expenses were incurred.

(d) Spot/incident report from the unit.

(e) Certification from the pharmacy of AFP hospital that such medicines were not available in stock. (NIS).

(f) Certification being a bonafide member of the AFP.

(g) Cases where patient is referred to a civilian hospital, claimant shall secure:

(1) Certification from the Division Surgeon that the confinement in a civilian hospital was emergency in nature or due to lack of facilities in military hospitals.

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(2) If referred by military hospital, referral letter from the military hospital to a civilian hospital due to incapability to manage the patient’s case.

2) The voucher will be submitted to the Office of the Division G1 who, in turn, shall certify the correctness of the claims. Before recommending approval of any claim, the Division G1 with the assistance of the Division Surgeon shall ascertain that the sickness, disease or injury was:

(a) Not self-inflicted or result of personnel’s abuse of authority, misconduct, willful failure, gross negligence, use of drugs or liquor, or immoral acts or habits.

(b) Not incurred or contracted during his absence without authority from his assigned place of duty.

3) The voucher will be forwarded to the concerned Commanding General of Infantry Divisions.

4. Claims for RHE whose medical cases are other than those enumerated in para 3a above shall strictly adhere to guidelines and procedures under HPA Letter Directive dated 23 October 1995.

5. Effectivity: This directive takes effect upon publication.



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REQUREMENTS FOR REIMBURSEMENT OF HOSPITALIZATION

EXPENSES WHEN CONFINED IN ANY AFP HOSPITALS OF PA MIL PERSONNEL

1. Duly accomplished Disbursement Vouchers.

2. Certification from the attending physician (Medical Certificate).

3. Certification from the pharmacy of the AFP hospital that such medicines were not available in stock (NIS).

4. Certification from the Office where subject patient is presently assigned; that he is a bona fide member of the AFP.

5. Attachment of all receipts and certification that such medicines were prescribed/bought and used by the patient.

6. Attachment of all prescriptions signed by the attending physician, as embodied to SOP#6 HPA dtd 10 Oct 86.

7. Certification from Division Surgeon that confinement in civilian hospital is emergency in nature/due to the lack of facilities of the AFP hospital.

8. Attachment of cash receipt, charge slip and statement of accounts should be supported by official receipt.

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Fort Andres Bonifacio, Metro Manila 07 February 2006 STANDARD ORERATING PROCEDURE NUMBER 03

PHILIPPINE ARMY PROVIDENT FUND BOARD

1. PURPOSE: In accordance to Section 42 of the General Provisions of the Republic Act 9336 of the Government Appropriations Act of 2005, which requires that Service Fees have to be deposited with the National Treasury and that said fees shall be used exclusively for a Provident Fund that may be established by the agency in favor of all its employees, this prescribes the policies on the administration and management of the Philippine Army Provident Fund Board of Trustees (PAPFB). 2. OBJECTIVE: This SOP provides the following: a. The organization of a PAPFB and other sub-organizations essential to ensure the effective and efficient administration, management and operations of the Provident Fund; and

3. GENERAL: The Philippine Army Provident Fund Board is a non-stock, non-profit organization created for the principal purpose of establishing and maintaining a Provident Fund whose sources shall be the service Fee collections from accredited Financial Institutions inclusive of their interests and earnings which shall be distributed to the members in the form of loans and other authorized benefits.

4. POLICIES:

a. The Philippine Army Provident Fund Board of Trustees, on the overall, shall be responsible for the governance of the Provident Fund. It shall promulgate policies and implementing rules and regulations for effective and efficient administration, management and operation.

b. The PAPFB shall be composed of the following:

Chairman C, ARMO Vice Chairman G1, PA Members C, MFO

CO, FCPA C, Accounting Service C, Civilian Personnel Office Army Judge Advocate Command Sergeant Major

c. The operations of the Fund shall be in accordance with the general policies and guidelines determined and promulgated by the PAPFB.

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d. Specifically, the PAPFB shall exercise the exclusive administration and control of the Fund in accordance with applicable auditing and accounting laws, rules and regulations; promulgate, apply, and enforce the rules and regulations governing the use and operation of the Fund; determine the type, use, and amounts of loans and other benefits that may be granted and prescribe the applicable repayment schedules and interest rates; establish the eligibility requirements for applicants, claimants, and grantees; approve all loans, other benefits, and other payments from the Fund; designate and appoint the other officers and staff of the PAPFB, including a Secretariat, as may be necessary from among the regular personnel and prescribe their duties, functions, and responsibilities; create and constitute regional boards if and when the size and spread of operations so warrant, and delegate such functions as may be necessary; and perform such other functions as may be necessary to carry out the objectives and purposes of this SOP.

5. PROCEDURES: a. The PAPFB shall meet regularly or as often as necessary to formulate, deliberate and promulgate policies necessary for the attainment of the foregoing objectives and policies. b. With an authority from DBM. The Service Fee Collections shall automatically be deposited to the PA Provident Fund Account to be opened with an authorized government depository bank. c. With the same authority to be sought from DBM, the PAPFB shall recommend the Program of Expenditures (POE) of the Provident Fund supervise its implementation. d. All payments out of the Fund and the use of all proceeds from the utilization thereof shall be strictly in accordance with the guidelines, limitations and restrictions enumerated in Section 8 of Administrative Order 279 and other related laws, rules, and regulations. e. The PAPBF shall prepare and submit an annual report on the operations of the Fund and its financial condition and status at the end of each year. f. The PA Provident Fund shall be subject to existing Accounting and Auditing Rules and Regulations.

6. EFFECTIVITY: This SOP takes effect upon publication.

BY COMMAND OF LIEUTENANT GENERAL ESPERON: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

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1/AGPD 22 June 2005 SUBJECT: Education Assistance for FY 2005 TO: All Concerned

1. REFERENCES: DBM Budget Circular Nr 2005-03. 2. PURPOSE: This Circular is issued to implement on the grant of Educational Assistance as a one-time financial assistance to government personnel for FY 2005 in recognition of their contributions in providing quality service despite the government’s austerity measures and to help them cope with the rising cost of education.

3. COVERAGE AND EXEMPTIONS:

a. Granted to all personnel of National Government Agencies (NGASO including SUCs, GOCCs and GFIs, under permanent, temporary or casuall status, including contractual personnel whose employments are in the same nature as those of regular personnel and whose salaries/wages are charged to the budgetary allocation under Personal Services (PS). They should be under the following instances and were still in the service e as of May 31, 2005. (1) Those who have rendered at least a total or an aggregate of four (4) months of service including leaves of absence with pay; and

(2) Those who are on approved leave without pay but have rendered at least a total or an aggregate of four (4) months of service provided that they are not yet dropped from the rolls are entitled to receive in the on One Thousand Pesos (P 1,000.00) each. (3) Those who have rendered less than four (4) months but prorated as follows:

Length of Service Percentage 3 months but less than 4 months 40% 2 months but less than 3 months 30% 1 months but less than 2 months 20% Less than 1 month 10%

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(4) Personnel detailed in other government agencies shall be paid by their respective mother agencies.

(5) Personnel employed on a part-time basis shall be prorated corresponding to the services rendered. Those who are employed on a part-time basis with two (2) or more agencies shall be entitled to proportionate amounts corresponding to their services in each agency, provided that the total Educational Assistance shall not exceed the amount herein authorized.

(6) Personnel who transferred from one agency to another shall be granted by his/her office as of May 31, 2005. Fort this purpose, certification from the former office that the personnel have not availed of a similar benefit as of May 31, 2005, is necessary. b. Government personnel under the following instances as of May 31, 2005 are not entitled to the Educational Assistance:

(1) Those who were already granted any other form of educational assistance or similar benefits, or are entitle to be granted said benefit under existing laws or enabling acts:

(2) Those who where absent without leave (AWOL:

(3) Those who were hired not as part of the organic manpower of agencies but as consultants or experts, to perform specific activities or services with expected outputs; student laborers, apprentices; laborers of contracted projects (pakiao); mail contractors; those paid on piecework bases; and others whose remuneration are not taken from the budgetary allocation of PS under the agencies FY 2005 budget; (4) Those who were formally charged administrative cases as well as criminal cases that related to acts or omissions in connection with their official duties and functions and found guilty and/or meted penalties as of May 31, 2005. If the penalty meted out was a only a reprimand, such penalty shall not be basis for disqualification to receive the Education Assistance.

4. EFFECTIVITY: Payment of the Educational Assistance (EA) shall be made immediately.

BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA

Army Adjutant General

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1/AAGPD 23 October 2006 SUBJECT: Decorum and Dress Code in Military Churches TO: All Concerned 1. Reference: Command Guidance. 2. It has been observed that many military personnel who are

parishioners of military churches attend mass wearing inappropriate clothing that somehow distract attention of other people inside and outside the church. This practice signifies defiance to the sanctity and solemnity of the activity and the house of God as a whole.

3. In this regard, all military personnel who are parishioners of military Churches are reminded of the following guidelines in order to help maintain the sacredness of our church: a. Dress Modestly for Mass:

1) There shall be no wearing of shorts/or walking shorts.

2) There shall be no wearing of sandals. 3) There shall be no wearing of sandos. 4) Among female soldiers, there shall be no wearing of midrib shirt, mini-skirt and sleeveless shirt. 5) Male soldiers are encouraged to wear long pants and collared shirts. b. Always Observe Church Decorum: 1) Always COME ON TIME for Mass – preferably 5 -10 minutes before – in order to prepare and dispose yourself to the Presence of God. Focus on his Love, and pray for his blessings. Early comers should occupy the front pews so that late comers may have room at the rear. If you arrive late, enter from the rear and be seated at the rear pews so as not to distract the congregation. If the Gospel is being read when you arrive, wait for the reading to be finished before approaching the pews. Remember that if you miss the Liturgy of the Word, your fulfilment of the mass is incomplete.

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2) Upon entering or when leaving the church, BLESS YOURSELF WITH HOLY WATER from the font and make a reverend sign of the Cross facing the altar. 3) GENUFLECT OR BOW to the Blesses Sacrament as a SIGN OF REVERENCE. Before entering a pew to take a seat, or upon leaving, genuflect by the aisle on your right knee facing the altar. 4) TURN OFF PHONES AND PAGERS when inside the Church. Should you inadvertently forget and your phone rings during Mass, do not answer it and turn it off at once. 5) CELEBRATE MASS INSIDE, His Holy House. Respond to God’s invitation and be part of the Eucharistic celebration with the community inside the Church. 6) Make a SIGN OF REVERENCE BEFORE RECEIVING COMMUNION - either by bowing or genuflect. Deep reverence is due to our Lord Jesus Christ whose real body and blood we are about to receive. 7) Parishioners are encouraged to join the choir during the recessional song. LEAVE THE CHURCH SILENTLY AFTER THE MASS for the sake of those who remain praying inside the church. 4. Military personnel are further reminded to encourage their dependents of this concern to once and for all help in maintaining the blessedness of our church. 5. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AGPD 10 October 2006

SUBJECT: Wearing of Uniforms TO: All Concerned 1. It has been observed that some military personnel assigned at HPA and Post units are still wearing uniform not in accordance with the prescribed uniform of the day despite of publication of the directive: 2. Henceforth, effective immediately, the prescribed uniforms for all military personnel assigned at HPA and Post units are as follows: Mondays, Tuesdays and Thursdays - General Office Attire (GOA)

Wednesdays, Fridays, Saturdays and - Battle Dress Attire (BDA) Sundays During Red Alert status - Battle Dress Attire (BDA) Athletics/TAEBO - T-SHIRT- Olive Drab (OD) T-Shirt, V-neck with “ARMY” lettering on the left breast 3. The prescribed headgear and undershirt are as follows: a. BDA - Camouflage Ball Cap 100% cottonized with the following description. - MAJ and above – with cloth rank insignia below the Army seal and with corresponding laurels embroidered on top of the visor. - CPT and below – with the cloth rank insignia below the Army seal. b. GOA - Overseas Cap c. UNDERSHIRT - the Olive Drab (OD) T-Shirt, V-neck with “ARMY” lettering on the left breast shall be the authorized undershirt for BDA, GOA and Bush Coat uniforms.

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4. Post Unit Commanders and Chief of Offices concerned shall ensure that all respective personnel will strictly comply with this directive. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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SUBJECT: Wearing of Headgear Outdoor TO: All Unit Commanders 1. It has been observed that most if not all military personnel in field units are not observing the wearing of complete uniform. Specifically, most military personnel are not wearing their headgear while performing their duties outdoor. Moreover, soldiers are even seen on TV broadcast and newspapers not wearing their headgear. 2. ITR, Unit Commanders are directed to remind their personnel to always wear their headgear outdoor, specially in public places and when in front of the media/photographers. 3. For strict compliance and widest dissemination. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General

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1/AAGP 22 November 2004

SUBJECT: Changes in Uniform TO: See Distribution

1. Reference: Command Guidance.

2. The implementation for the changes in uniforms particularly the Olive Drab T-shirt for the GOA; BDA; Bush Coat and Svc Blouse was held –in abeyance due to non-availability in-stock as of this time. 3. In this connection, the wearing of white T-shirt and Camouflage T-shirt

as underskirts for GOA and BDA respectively will remain until such time that the bulk purchase of Olive Drab T-shirt for PA personnel will be made available.

4. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “D”

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07 May 2004 1/AGPD SUBJECT: Changes in Uniform TO: All Unit Comdrs/Chief of Offices

1. References:

a. Memo letter from J1, GHQ dated 04 May 2004.

b . DF from OG1, PA dated 06 May 04, Subject: same as bove.

2. Per above reference, the color of field grade rank insignias is hereby changed from “Gold” to “Silver” effective 16 May 2004.


BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City CORRECTED COPY DESTROY ALL OTHERS AGMD 30 December 2003

SUBJECT: Changes in Service Blouse and Bush Coat Uniforms TO: See Distribution

1. Effective 1 December 2003, the usual shoulder board being used for Service Blouse and Bush Coat uniforms shall no longer be used and instead the metal rank insignia of the same shoulder board shall be pinned on the appropriate shoulders strap with the usual metal button permanently sewed at the end of the strap. The length of the shoulder strap should vary depending of the shoulder length of the wearer provided that the other end shall just meet with the lower edge of the collar (Sketch A). The underneath former small strap connecting the shoulder strap with the metal button shall be removed. In addition, appear of magic tape shall be sewn under the shoulder strap and above the shoulder portion of the uniform to fasten and hold it firmly In place as illustrated (Sketch B).

2. However, the shoulder board shall still be used for the white duck and Mess Jacket since this are the most formal attire the Army and the other Major Services use in equally formal occasions and gatherings.

3. Attached is the illustration and new specification for your guide and reference.

4. For strict compliance. BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E”

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Fort Andres Bonifacio, Makati City CORRECTED COPY FROM THE ORIGINAL DESTROY ALL OTHERS 1/ 15 November 2002

SUBJECT: Wearing of BDA Uniform TO: See Distribution 1. The Battle Dress Attire (BDA) is one of the uniforms often used by the officers and enlisted personnel of the Command nationwide. In fact, it can be considered the Army’s basic uniform as we basically perform ground operations and as the organization is generally made up of infantry personnel. Hence, there is a need to wear this uniform with pride and consistency among us as it is a reflection of how we truly understand the nature of our work and its effect on the overall mission of the Command.

2. Henceforth, the following are the guidelines in the proper wearing of the BDA.

a. Upper garment shall be worn with sleeves rolled 2.5 inches wide with the fastening strap at the edge exposed and buttoned to fit firmly to the upper arm. Unrolling of the sleeves may be allowed by the concerned Commanders depending on the nature of the activity such as: fatigue duty, parade rehearsal, training and the like.

b. Hemline of the lower garment shall be property tucked-in.

c. Webbings, which is composed of the pistol and suspender belts, shall be worn when armed. If unarmed, the BDA is worn with pistol belt only.

For purposes of uniformity, however, following are prescribed for the following occasions: 1) Friday Flag Retreat, Parade and Ceremonies and Saturday Inspection. Members of Parading Units Officers - pistol belt with suspender and holster EP - pistol belt with suspender Non members (Officers/EP) – Only belt is required

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2) During Red Alert Status Officers - Pistol belt with suspender and holster EP - Pistol belt with suspender 3) During non-red alert status – Only pistol belt is required d. Officers with rank of general shall wear the black belt at all times.

e. Camouflage shirt shall be the inner garment.

3. This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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SUBJECT: Wearing of BDA Uniforms TO: See Distribution 1. The Battle Dress Attire (BDA) is one of the uniforms often used by the officers and enlisted personnel of the Command nationwide. In fact, it can be considered the Army’s basic uniform as we basically perform ground operations and as the organization is generally made up of infantry personnel. Hence, there is a need to wear this uniform with pride and consistency among us as it is a reflection of how we truly understand the nature of our work and its effect on the overall mission of the Command.

2. Henceforth, the following are the guidelines in the proper wearing of the BDA.

a. Upper garment shall be worn with sleeves rolled 2.5 inches wide with the fastening strap at the edge exposed and buttoned to fit firmly to the upper arm. Unrolling of the sleeves may be allowed by the concerned commanders depending on the nature of the activity such as: fatigue duty, parade rehearsal, training and the like.

b. Hemline of the lower garment shall be property tucked-in.

c. Webbings, which is composed of the pistol and suspender belts, shall only be worn when armed. If unarmed

For purposes of uniformity, however, following are prescribed for the following occasions: 1) Friday Flag Retreat, Parade and Ceremonies and Saturday Inspection. Members of Parading Units Officers - pistol belt with suspender and holster EP - pistol belt with suspender Non members (Officers/EP) – no webbing required.

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2) During Red Alert Status Officers - Pistol belt with suspender and holster EP - Pistol belt with suspender 3) During non-red alert status – no webbings required. d. Officers with rank of general shall the inner garment.

f. Camouflage shirt shall be the inner garment.

3. This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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SUBJECT: Rank Insignia for BDA TO: See Distribution 1. References: a. Approved SDF by CG, PA dated 17 Aug 99, Subject: Standard Headgear and Uniform Paraphernalia for GOA and BDA. b. HPA Letter Directive dated 14 Apr 92, Subject: New BDA Uniform for PA Personnel. 2. It has been observed that some officers are wearing different colors for the letter “K” at the middle of the cloth rank insignia. Some are using the colored white while others are using colored blue which indicates that not all are updated on current policies of this Headquarters. 3. Henceforth, per reference 1a, the authorized color of the letter “K” at the middle of the cloth rank insignia for officers is gold. 4. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E”

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SUBJECT: Unauthorized Attachment on Uniforms, Use of Cell phones, Shades or Dark Sunglasses TO: See Distribution 1. It has been observed on several occasions that some officers and EP are attaching keys and key chains to belt loops or belt of their uniform which does not project a desirable military image and appearance. 2. Henceforth, effective immediately, all military personnel are not authorized to attach keys and key chains to belt loops on belt of their uniform. 3. Since cell phone is now being widely used as a primary means of communication outside offices attachment of cell phone to belt loops or belt is allowed. However, it is not allowed to military personnel participating in Parade and Ceremonies is not authorized. 4. Likewise, wearing of shades or dark sunglasses by military personnel participating in Parade and Ceremonies is not authorized. 5. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E”

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1/AGPA 03 September 2002

SUBJECT: Nameplate for General Office Attire (GOA) Uniform TO: See Distribution 1. References: a. GHQ Letter directive dated 11 June 1983, Subject: Wearing of Ribbons and Nameplate on General Office Attire (GOA). b. Memorandum from The Deputy Chief of Staff, AFP dated 04 March 2002, Subject: Wearing of Ribbons/Badges/Nameplate in GOA. c. GHQ Letter Directive dated 02 April 2001, Subject: Military Officer Attire for Different Occasions. 2. Per reference 1a above, all military personnel are hereby advise to adhere to the prescribed regulations regarding nameplate. The nameplate should be made of plastic with white borderlines 77mm in length and 20mm in width with 8mm white lettering in black background. 3. Likewise, per ref 1b, in amendment to ref 1c, with or without ribbons and decorations, the nameplate shall be placed on the flap of the left breast pocket. 4. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E”

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Fort Andres Bonifacio, Makai City

1/AAG 30 July 2002

SUBJECT: Proper Wearing of Uniform TO: All Concerned

1. References:

a. GHQ Letter Directive dated 01 September 1999, Subject: Wearing of Oversea Cap and Beret. b. GHQ Letter Directive dated 06 Aug 1997, Subject: Beret as Standard Headgear for BDA and GOA Uniform. 2. It has been observed for many occasions especially during scheduled Command directed activities/ceremonies that many officers and Enlisted Personnel do not observed the following:

a. Proper wearing of beret. b. Proper tuck-in of BDA pants. c. Usage of faded GOA and BDA uniform.

3. It should be emphasized that the manner of wearing the uniform is the reflection of the soldiers discipline, his pride of the unit where he belongs and the profession he was sworn to serve. 4. Henceforth, for purposes of uniformity, the following guidelines should be strictly observed: a. Proper wearing of beret: 1) Beret should be worn with the PA seal aligned with the left eye and the rim parallel to the forehead. 2) The beret shall be worn so that no lace should be protruding or hanging on the back of the head. 3) The beret shall be properly tilted to the right side of the head. A sketch on the proper wearing of beret is hereby attached for reference.

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4) Officers shall be distinguished thru their berets by pinning their black metal rank insignia (small) below the equilateral triangle for the PA seal. b. Proper Tuck-in of BDA Pants. BDA should be properly tuck-in using garter/rubber except for the following units which have their authorized tuck-in. Special Operations Command Military Police Light Armor Brigade Security and Escort Battalion c. Officers and EP should not wear faded GOA and BDA uniforms to maintain the high standard of dress and appearance.

5. The Military Police is directed to implement this directive upon publication.


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1/AAG 15 April 2002 SUBJECT: Wearing of the Army GOA TO: All Concerned

1. Reference: GHQ, AFP Letter Directive dated 15 August 2001, Subject: Military Officer Attire for Different Occasions.

2. The GOA uniform is officially designated as the standard uniform for general office work and other-day-to-day activities. With the intent of making this uniform simple and suited for comfort/ease while working, only the following paraphernalia are authorized to be worn: a. Name/Plate - above the line of the left breast pocket

b. AFOS/MOS Badge - center of the left breast pocket

c. Basic Badges - maximum of two

d. Highest Mil Career Schooling Badge - center of the right breast pocket

3. In some instances, the ribbons and decorations maybe worn as follows:

a. TV talk show interviews

b. Speaking engagements

c. Individual calls for public official

d. Appearing to Board interviews The overseas cap shall be the prescribed headgear for the GOA unless otherwise specifically announced. Likewise, the Pershing cap shall be worn together with the ribbons and other decorations during Monday’s Flag Raising Ceremonies and for the rest of the day.

4. The following special units may wear beret while in GOA provided that the pants are tucked-in in the combat boots:

a. Special Operations Command

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b. Light Armor Brigade c. Security and Escort battalion d. Military Police Unit e. Army Reserve Command

5. This letter directive takes effect upon publication.


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Chapter 6

Procurement & Attrition

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1/AGPD 29 April 2004 STANDING OPERATING PROCEDURE NUMBER 06 IMPLEMENTING GUIDELINES, RULES AND REGULATIONS (IGRR) ON THE RE-

CAD/RE-ENTRY OF OFFICERS IN THE PHILIPPINE ARMY

1. AUTHORITY: Personnel Directive Nr 01, AFP dated 30 August 2000, Subject: Re-CAD/Re-Entry/Reinstatement of Former AFP Personnel.

2. PURPOSE: This SOP sets the guidelines in establishing a standard procedure in the Re-CAD/Re-Entry of Officers of the Philippine Army. It aims to provide the specific requirements and qualifications for an Officer to be Re-CAD into the military service. 3. POLICIES:

a. A Philippine Army Re-CAD/Re-Entry Board (herein referred to as the Board) shall be created to review, evaluate and recommend the re-CAD of qualified Officers into the military service. The Board shall be composed of nine (9) members, to wit:

VC, PA - Chairman Deputy G1, PA - Vice-Chairman G2, PA Rep - Member G8, PA Rep - Member G10, PA Rep - Member AJA Rep - Member FBGH Rep - Member AAG Rep - Member APMC Rep - Member

b. The PA Re-CAD/Re-Entry Board will serve for a term of one (1)

year unless extended by CG, PA. In the event a regular member is relieved prior to the expiration of the one year period, he shall be replaced by another member coming from the same office the relieved member came from. Such replacement shall continue only during the remaining term of office of the Board.

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c. Before discharging their duties, the Chairman and the members

of the Board shall take the following oath or affirmation to be administered by CG, PA.

OATH OF OFFICE

“I ______________________, do solemnly swear that I will faithfully and conscientiously discharge my duties as chairman/member of the Philippine Army Re-CAD/Re-Entry Board; that I will perform the duties imposed upon me in accordance with the pertinent provisions of law, and regulations promulgated pursuant thereto, having in view the best interest of the military service. I will administer justice without partiality, favor or affection; that I will keep the deliberations of the Board with strictest secrecy and confidence; and that I impose these obligations upon myself voluntarily, without mental reservation or purpose of evasion, SO HELP ME GOD”

d. The Board in its discretion, shall schedule the deliberation of Re-CAD/Re-Entry of Officers and shall meet as often as possible as the Chairman of the Board may direct.

e. In case any member of the Board be junior in rank than the applicant who is the subject for deliberation, the member concerned shall inhibit himself from participating in the deliberation.

f. Officers should file their application for Re-CAD/Re-Entry within three (3) years from the date of their reversion/resignation.

g. In no case shall an applicant for re-CAD/re-Entry be considered, if the difference between his age and the active service, rendered by him shall exceed twenty-six (26) years.

h. Officers who were separated “for cause” duly approved by competent authority by virtue of an investigation or through a decision of the PA Efficiency and Separation Board, shall be ineligible for Re-CAD/Re-Entry. The term “separated for cause” may include but not limited to gross misconduct, willful failure to perform duties, intemperate use of drugs or alcoholic liquor or immoral habits.

i. The Board may act on appeals filed by Officers thus separated in para 3 (h) above, only on the following grounds: 1) Where newly discovered evidence exists as to materially affect the decision of reversion earlier rendered.

2) Where errors of law or irregularities attended such separation.

3) Where the reversion was not supported by evidence on record.

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4. APPROVING AUTHORITY:

a. The following shall have the authority to approve Re-CAD/Re-Entry of Officers in the Philippine Army.

1) CG, PA, for Officers separated on his authority and favorably recommended by the PA Re-CAD/Re-Entry Board.

2) VCSAFP, for PA Officers separated at QHQ /AFPWSSUs level and recommended for Re-CAD/Re-Entry by CG, PA.

3) Appeal for Re-CAD/Re-Entry of PA Officers who were separated at a level higher than GHQ/AFPWSSUs, may be screened by the PA Re-CAD/Re-Entry Board and if found qualified, the recommendation for Re-CAD/Re-Entry shall be forwarded thru channel for final approval by the cognizant authority who had previous approved their separation.

5. EFFECTIVITY: This SOP takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A”

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1/AGPD 3 April 1987 CIRCULAR NUMBER 1

TOUR OF ACTIVE DUTY AND SECURITY OF TENURE OF RESERVE OFFICERSUNDER EXECUTIVE ORDER NUMBER 79

1. REFERENCES: a. Executive Order 79 dated 02 December 1986. b. Radio Message from CSAFP Cite Nr A-203-02-87. c. Radio Message from CSAFP Cite Nr A 482-03-87. 2. PURPOSE AND SCOPE: This Circular prescribes policies and procedure implementing Executive Order Number 79 on Call to Active Duty, and the security of tenure of reserve officers who have ten (10) years or more satisfactory and continuous active commissioned military service. 3. OBJECTIVE: To provide guidelines on the call to active duty, extension of tour of active duty of reserve officers and strengthen the tenure of office of those who have satisfactorily rendered ten (10) Years of continuous active commissioned service. 4. CALL TO ACTIVE DUTY/EXTENSION OF TOUR OF ACTIVE DUTY/TENURE OF RESERVE OFFICERS: a. A reserve officer shall be initially called to active duty for a period of three (3) years. Upon satisfactory completion of his initial tour of active duty, his services may be extended for another period of three (3) years. Subsequently, he may be granted another extension of four (4) years to complete ten (10) years of active commissioned military service upon the discretion of the ETAD authority. b. A reserve officer who has satisfactorily rendered a total of ten (10) years of continuous active commissioned military service, shall not be reverted to inactive status except upon his own request or for cause as may be adjudged by a court martial or by appropriate bodies by provisions of law or by virtue of the operation of Presidential Decree No 1638 which provides for the forced attrition of officers based on exigencies of the service.

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c. The ten (10) years satisfactory and continuous active commissioned service rendered is construed to be without gap or interruption as may have been cause by reversion to inactive status or by leave without pay. d. The tenure of duty of Technical Service Officers shall be deliberated on by the GHQ security of Tenure Board. Officers covered by 6441 are exempted from the provisions of this Circular.

5. PROCEDURES: a. Category 1 - Reserve Officer who have not yet attained the ten (10) years continuous active commissioned service as of 2 December 1986 shall continue to apply for ETAD and may be given TAD for the period necessary to complete three (3), six (6) or ten (10) years continuous active commissioned service, as the case may be. These CAD after 2 Dec 86 shall already be given initial tour of duty of three (3) years. b. Reserve Officers in category 1 shall individually apply for ETAD NLT three (3) months before the expiration of the current TAD until such time they reached the ten (10) years continuous active commissioned service. Application shall be favorably endorsed by unit commanders. c. PA Retention Board, created for the selection of reserve officers under Category I shall make final determination of reserve officers for retention in the active military service for approval of CG, PA. Orders for ETAD shall subsequently be issued by HPA upon approval of CG, PA. d. Category 2 - Reserve Officer with ten (10) or more years of continuous active commissioned service as of 2 Dec 86 and thereafter need not to apply for ETAD. e. COs of Major Units and Chief of offices concerned shall initiate the submission of names of their reserve officers who may belong to category 2 to this Headquarters (attn: OG1) for referral to the Security of Tenure Board. f. The PA Security of Tenure Board shall deliberate upon the individual merits of officers endorsed under category 2. The Board shall be charged with the following functions: (1) Determine officers who qualify under section 1c of Executive Order 79 which state as follows: “Reserve officer who has satisfactorily rendered a total of ten (10) years of continuous active commissioned military service shall not be reverted to inactive status, except upon his own request for cause as maybe adjudged by a court martial or by appropriate bodies existing by provisions of law or by virtue of the operation of Presidential Decree No 1638 which provides for the forced attrition of officers based on exigencies of the service, or fifty six (56) years of age, whichever comes later, but not later than sixty (60) years of age.”

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(2) Screen and thoroughly check individual service records and other documents pertinent to active commissioned military service rendered. g. Appropriate orders shall be issued to reserve Officers under Category 2. (1) Orders for reserve officers with ten (10) years of continuous active commissioned service of 02 Dec 86 shall be specially state the following: “Following named officer having rendered ten (10) or more years continuous and satisfactory active commissioned service as of 2 Dec 86, are hereby covered by Section 1c of Executive Order Nr 79 dated 2 Dec 86”. (2) Order for reserve officers who have rendered ten (10) years of continuous active commissioned service after 02 Dec 86, shall specifically be worded as follows: “Following named reserve officers having rendered ten (10) years of continuous and satisfactory active commissioned military service are hereby covered by section 1c of Executive Order Nr 79, dated 02 Dec 86.’ 6. RESCISSION: Letter Directive HPA dated 30 Sep 86, Subject: CAD and ETAD of Reserve Officer covered by RA 2334, and other policies, rules and regulations inconsistent with the provisions of this Circular are hereby rescinded 7. EFFECTIVITY: This Circular is effective this date. BY COMMAND OF MAJOR GENERAL CANIESO: OFFICIAL: JOSE CESAR S CAPA Colonel (GSC) PA Chief of Staff (Sgd) CORNELIO C ALDEA JR Colonel PA Adutant General DISTRIBUTION: “E”

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AAGPD 28 February 2006

SUBJECT: Special Enlistment of Registered Nurses TO: All Concerned

1. PURPOSE: This directive prescribes the policies and procedures in the selection, utilization, disposition of non commissioned officers (NCOs) who are registered nurses and initially enlisted in the Philippine Army in preparation for their assumption of staff nurse position.

2. SCOPE: This publication covers the policies and procedures to be followed by all PA medical facilities.

3. DEFINITION OF TERMS: a. Nurse NCO – Non Commissioned Officers or Enlisted Personnel of the Philippine Army who are registered nurses by profession. b. PA Medical Unit or Facility – hospitals, dispensaries, and infirmaries providing health services to the military assigned PA, their dependents and authorized civilians. c. Supervision and Control – management functions exercised by the army chief nurse over the NCO Nurse under this special enlistment program. d. Performance Evaluation – assessment of the nurse NCOs clinical performance within a specific period based on the existing nursing standard. e. Job Description – clear statements describing the specific duties and responsibilities of the nurse NCO. f. Clinical Area - any of the general and/or specialty nursing units within the PA medical facility that include but not limited to the following: emergency room, medical ward, surgical ward, pediatric ward, infectious ward, obstetric ward, medical intensive unit (MIC), operating room, recovery room and nursery. g. BSN - Bachelor of Science in Nursing degree obtained from recognized college and university of Nursing in the Philippines.

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h. RN - Registered Nurse refers to a BSN graduate who holds valid and current license to practice nursing in the Philippines. i. Basic Military Phase – refers to the military theories, drills, exercises and its application. j. Clinical Phase – refers to the specialty application in nursing practice as to the nurses clinical roles in PA medical facilities. k. Inclusion Criteria – qualifications standards to be used in the selection and acceptance of nurses to the special enlistment in Philippine Army for registered nurses. l. Contingency Situation – refers to the situation where the Philippine Army needs the services of additional nurses.

4. POLICIES: a. Generally, special enlistment in the PA for registered nurses is aimed to address the acute shortage of nursing staff in the different PA Medical facilities. Specifically, the program is aimed to achieve the following objectives: 1. To provide opportunities to selected NCO nurses assigned in PA medical facilities to develop their potentials, through enhancement of knowledge and expertise. 2. To develop a ready pool of nurse NCOs for contingency situation. b. Nurse NCO to be included in special enlistment for registered nurses must satisfy and adhere to the following inclusion criteria:

1. A graduate of BSN and a holder of a valid and current PRC license.

2. A natural born Filipino citizen.

3. Male and Female candidates must be single and with pleasing personality. 4. Physically and mentally fit for medical service and cleared by appropriate security agencies. 5. Should not before than 26 years old and with height requirements of 62 inches for female and 64 inches for male candidates. 6. Must be willing to be assigned in any PA health care facility with initial enlistment of E1 (Pvt).

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7. Must have served the PA for one (1) year before joining the clinical nursing program for EP nurses. 8. Must be willing to serve the PA for three (3) consecutive years (1 Term). If he/she wants to serve more, will undergo training (CS). If opt to go abroad, will be given appropriate appraisal report. 9. Must be willing to accept the nursing responsibilities specified and to go on actual nursing duties on designated clinical area. c. Qualified nurses will be appointed as 3rd Class trainee (Nurse Trainees) and will undergo one (1) month training program composed of two (2) weeks military orientation phase and two (2) weeks clinical phase. d. For proper accounting and supervision, nurse NCO who will undergo training shall be placed under the direct supervision and control of the Army Chief Nurse for the duration of training. (Annex A - Program of Instruction) e. During the clinical phase, nurse NCO shall assume the duties and responsibilities stipulated in the job description of staff nurse attached. (Annex B) f. Fort Bonifacio General Hospital (FBGH) will be the primary medical facility to conduct the clinical nursing phase. g. Upon completion of the one (1) month training program, ACN shall forward to OG1 thru APMC the recommendation for enlistment.

5. PROCEDURES: a. Chief, Nursing Svc/OIC/NIC of PA medical facilities will initially screen applicants who qualify to undergo the special enlistment in the PA for registered nurses. b. Chief, Nursing Svc/OIC/NIC of PA medical facilities will make lateral coordination and recommend qualified applicants to OACN. c. Upon completion of the needed requirements, the OACN will conduct final interview and selection on the qualified applicants. d. OACN will submit names of successful nurse applicants to G1, PA thru APMC for the issuance of appropriate orders. e. To avoid vacancy of slots after term of duty, nurse applicants may be enlisted with the rank of E1 after successfully passing all the requirements in “we enlist as they come”. f. The Office of the Army Chief Nurse will recommend the projected assignments/utilization of the nurse enlistees based on the fill-up of PA medical facilities in PA major units.

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6. RESPONSIBILITY: The Office of the Army Chief Nurse will be responsible for the selection, training and utilization of nurse enlistees. 7. EFFECTIVITY: This directive takes effect upon publication. BY COMMAND OF LIEUTENANT GENERLA ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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P H I L I P P I N E A R M Y Fort Andres Bonifacio, Taguid City

1/AAG 01 November 2004

SUBJECT: Extension of Military Service After ETE For the Purpose of Compulsory Retirement TO: All PA Major Subordinate Units

1. Reference:

a. Presidential Decree Number 1638, as amended;

b. Republic Act Number 8220, series of 1996;

c. Circular Number 15, GHQ AFP dated 16 Aug 2000 amending para 10 Circular Number 1, GHQ AFP dated 24 January 1997; Subject: Additional Enlisted Grades/Ranks in the AFP. d. Circular Number 13, GHQ AFP, series of 1991; Subject: Selective Enlistment/Reenlistment.

e. AGS Family Meeting on 09 September 2004; and

f. Letter Directive, DND dated 20 October 2004; Subject: Extension of Military Service after ETE for the Purpose of Compulsory Retirement.

2. This Headquarters received numerous requests of enlisted personnel (EP) whose expiration of Tour of Enlistment (ETE) expires one year and a half (1 ½) and below the date of their compulsory retirement upon attainment of the retirement age of 56 years pursuant to section 5a of PD 1638, as amended and /or upon attainment of the maximum tenure-in-grade as E-7 (MSgt), E-8 (SMS) and E-9 (CMS) of 12 years, five years and three years, respectively pursuant to para 1 of reference 1 (c). 3. In order to protect the interest of the Philippine Army and its resources to establish a uniform policy for the extension of military service after ETE, such service can be extended up to the date of compulsory retirement or upon attainment of the maximum tenure-in-grade for E-7, E-8 and E-9, provided, that the maximum period of extension is for 18 months or one year and a half (1 ½) only. Otherwise, concerned EP shall be required to apply for reenlistment. This in consideration with satisfactory active military service being rendered by the EP. Likewise, pursuant to

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the provisions of para 4 (a) (6) of reference 1 (d), which provides that “the term of enlistment of a person, who cannot be discharged under existing laws or regulations on the date of its expiration due to sickness or injury contracted in the line of duty, fortuitous event, force majeure, or any other justifiably unavoidable cause, shall be extended to the day when the discharge can be effected.” 4. Major Unit Ones for those EPs assigns shall administer these extensions of military service after ETE for purposes of compulsory retirement date with the necessary documents as follows:

a. Duly accomplished Personnel Action Form (PAF)

b. Statement of Service for the Army Record Center; c. Last Reenlistment Order; d. Birth Certificate from the National Statistics Office (NSO); e. Latest Promotion Orders (for personnel attaining the maximum

tenure-in-grade); and f. Non-pending case clearance.

5. The approving authority of those personnel assigned is the

Commanding General, PA while personnel assigned GHQ proper, AFPSSUs and Unified Commands is the Deputy Chief of Staff, AFP. 6. For widest dissemination and strict compliance. BY COMMAND OF LIEUTENANT GNERAL SENGA (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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8/ 07 July 2004

SUBJECT: Restructured Reenlistment System TO: See Distribution

1. Reference: HPA Letter Directive dated 16 June 04, Subject: Termination of Back to Basic Training.

2. General:

a. This document prescribes the policies and administrative procedures governing the reenlistment of the Philippine Army personnel in the Regular Force, Armed Forces of the Philippines. Several directives relative to this had evolved with intention of rationalizing the objectives of reenlistment program vis-à-vis with that of the battlefield operational needs. This was made more complicated with the infusion of the Back to Basic Training (BBT) program as mandatory requirement for reenlistment.

b. The terms of reenlistment is not considered as a personal right of the applicant or a matter of personal consideration. The interest of the military service shall be the primary consideration when reenlisting an enlisted individual.

c. Of late, the command has been receiving complaints from field unit commanders that enlisted personnel are using the reenlistment activity as an excuse for being absent from their respective units. As a result, units effective strength is deteriorating to the detriment of combat effectiveness and general morale and welfare.

d. It is along this thought that the Command is introducing a system which aims to shorten the reenlistment process by terminating the BBT and integrating only some basic subjects of the BBT into the reenlistment process. The other important subjects in the BBT shall taken in other education & training for a or programs.

e. The new reenlistment process will be structured in such a way that the whole that the whole procedure will be shortened through the integration of the identified basic subjects of the BBT, medical/physical examination and interview in tow (2) weeks time. The interview will be selective in such a way that only those personnel with cases or impediments will be made to appear before the interview

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board. This will benefit the line units who not suffer from long absences of personnel.

f. The Philippine Army and the different Divisions and Brigades which were given the authority to reenlist personnel with qualified status to fill up the authorized reenlistment strength shall ensure that applicants for reenlistment are provided adequate life support facilities and other collateral administrative support for reenlistment.

3. Purpose and Concept:

a. Provide specific guidelines in processing the reenlistment of PA personnel in order to improve the efficiency of the process without prejudice to the policies and procedures stipulated in GHQ Circular Nr 13 dated 15 July 91 and HPA Letter Directive dated 01 Sept 89.

b. Respective G1s in coordination with the G8s to create a Reenlistment Office at the different Infantry Divisions/ Engineer Brigades and other major combat/service support units of the Army with authority to process the reenlistment of personnel (i.e., HHSG, SG, ASCOM, TRADOC, ARESCOM, etc.). The Reenlistment Office shall be supervised by their personnel branches/offices and will be responsible for the systematic processing of the applicants and will also cater to their administrative requirements during the entire process.

c. Respective G8s, in coordination with G1s, of the different Infantry Divisions/ Engineer Brigades and other major combat/service support units of the Army shall create a training team that will handle the identified basic subjects and non academic subjects, supervise drills and monitor the two-week regimented training of the re-enlistees.

d. The identified basic subjects of the BBT will be integrated into the reenlistment process for efficient and systematic procedure. See attachment: Program of Instruction)

4. Policies:

a. All the Division Training Units (DTUs)/ Engr Brigade Training Units (BTUs) and concerned training unit of the major combat/service support units shall provide support in terms of instructors and trainors.

b. Respective Service Battalions/Companies of the Infantry Divisions/Engr Brigades and the other major combat service support units shall provide training personnel and support facilities.

c. Respective units of the re-enlistees shall closely coordinate with their respective Reenlistment Offices on all administrative matters that must be prepared and acted upon to ensure orderly conduct of the reenlistment process.

d. All Station Hospitals that will be tasked to conduct the physical/medical examination of the reenlistees shall strictly adhere to the schematic

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diagram provided for this purpose (See Attachment: Schematic Diagram of the Revised Reenlistment Process).

5. Guidelines and Procedures: a. Respective G1s, in coordination with G8s, shall program and schedule the re-enlistees to undergo the reenlistment process by batches – giving due consideration to the capability of their respective Reenlistment Offices and training teams to handle the two-week regimented training and their station hospitals to conduct the physical and medical examinations at any one time. b. Respective Reenlistment Office shall accommodate and process non-organic personnel or re-enlistee of all OPCON units (SOCOM, LABde, ASCOM etc) and they will send the result of Physical/Medical examination Physical Fitness Test result and Certificate of Attendance to their respective units.

c. Concerned unit commanders shall endorse to the reenlistment authority the application for reenlistment of re-enlistees who are expansively and impartially assessed as good performers and assets of the Army.

d. All re-enlistees as scheduled shall complete their reenlistment in two (2) weeks time. e. Respective NCOIC, RCP and Liaison NCOs will be responsible for securing Division clearances. f. The reenlistment process will commence on Sunday with applicants reporting to the respective liaison offices for accounting and issuance of clearances. g. The physical/medical examination starts immediately after orientation and every morning thereafter. Classes for the identified basic subjects will be conducted in the afternoon and thereafter. h. All re-enlistees must pass the physical fitness test (PFT) to be conducted by their respective Reenlistment Offices. i. Applicants shall have completed the required documents before submitting it on Thursday the following week. The selective Reenlistment Board will direct applicants with the impediments to appear before them and ensure that they have complied with the requirements lacking and extend their session if necessary.

j. Impediments herein will include the following:

2) Failure in Physical/Medical Examination. 3) Failure in the re-enlistment process/program due to

demerits. 4) Failure in the Physical Fitness Test (PFT).

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k. All applicants should have completed their re-enlistment before Saturday of the second week. Applicants are advised to clear out from the Reenlistment Office before returning to their proper station. l. The OIC Reenlistment Office in coordination with the Chairman, Reenlistment Board will then send radio message to respective units of EP who have finished the reenlistment process for monitoring purposes.

6. Restructured Reenlistment Program: a. The schematic diagram will show the intended process by which the medical/physical exam will be carried out starting from registration up to completion. the prescribed ten (10) examination stages will be simultaneously undertaken by the applicants to maximize the examination time. The applicants will be formed into 10 groups that will be designated to each of the examination stages and will start simultaneously. For a more systematized and optimal procedure, those who finished in their respective stage will automatically proceed to the next stage (in chronological order) and so forth and so on, until the applicant has covered all the 10 stages. This will practically eliminate the idle time in the examination process and will optimize the whole reenlistment process integrated with the required subjects. (See Attachment: Schematic Diagram of the Revised Reenlistment Process). b. In the 2-week reenlistment process, the whole morning will be allocated for the conduct of medical/physical examinations and the 16 academic hours of four (4) days for the afternoon sessions will be used to lecture on the identified basic subjects. The detailed schedule of activities is herein attached outlined to serve as specific guide for the conduct of the reenlistment process (See Attachment: Proposed Reenlistment Schedule). c. This scheme will allow the command to closely monitor their personnel who are re-enlisting and at the same time instill into them the basic knowledge and attitude of soldiery.

7. Task Organization of Reenlistment Office: The Reenlistment Office shall be created at the different Infantry Divisions/Engineer Brigades and other major combat/service support units of the Army who were given the authority to reenlist personnel. The office shall be composed of five (5) personnel, officer led, with specific duties and responsibilities, as follows:

a. Chief of Office – (rank rqmt: O3)

1) Supervise the overall conduct of the reenlistment process.

2) Schedules all reenlistees to undergo the reenlistment process by batches in coordination with the re-enlistees’ respective units.

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3) Coordinates with the training unit for the use of facilities, instructors and the conduct of the Physical Fitness Test (PFT).

4) Coordinates with the Medical and Physical Examination

Board for the conduct of the applicant’s examination.

5) Coordinates with the Reenlistment Board for the selective interview.

a. Chief Clerk (NCOIC) – (rank rqmt: E7)

1) Assist the Chief of Office in supervising the over-all conduct of the reenlistment process.

2) Assist the in coordinating with the training unit for the

facilities, instructors and the conduct of the Physical Fitness Test (PFT). 3) Assist in the coordination with the Medical/Physical

Examination Board for the conduct of the applicants examination. 4) Provide house rules and administrative briefings to the

reenlistees.

5) Responsible for the smooth conduct of the BBT. c. Admin NCO/Personnel Sgt – (rank rqmt: E-6) 1) Ensure that the applicants will be grouped accordingly during the exam and the conduct of the Physical Fitness Test (PFT). 2) Accompany the applicants to the medical unit for the exam. 3) Ensure that the examination procedure is in order.

5) Attend to the administrative requirements of the applicants.

d. Finance Sgt/Mess Sgt – (rank rqmt: E-5)

1) Manage the applicant’s subsistence allowance for their meal during the duration of the reenlistment.

2) Manage the preparation and actual messing of the

applicants. 3) Manage all financial requirement of the office.

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e. Clerk/Typist – (rank rqmt: E-3)

1) Prepares the administrative reports of the office.

2) Prepares the After Reenlistment Report for every batch of re-enlistees for submission to higher headquarters.

3) Performs other tasks as the chief of office of the chief clerk may direct. 8. Effectivity. This directive shall take effect on the 3rd quarter CY 04. 9. All other publications inconsistent with this directive is/are hereby rescinded. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “D”

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Fort Andres Bonifacio, Metro Manila AAGPD 20 October 2005 SUBJECT: Physical and Medical Examination for New Entrants TO: All Concerned

1. REFERENCES:

a. AFPRG 165-362 GHQ, AFP dated 29 Oct 96, as amended subject: Standards of Physical Examination. b. SOP Nr 5 dated 10 June 2003 re AFP Policy Guidelines on Hepatitis B Testing and immunization.

b. Cir Nr 3 dated 01 April 2003 re AFP Anti-Narcotics Policy.

2. GENERAL:

It is the desire of the Command to ensure that all candidate officers and applicants for enlistment are physically and medically qualified and are not inflicted with diseases particularly of Hepatitis B (HBsAg) and must be free from any drug-related addiction/dependency. Thus, it is important that candidates undergo series of test before they qualify to enter the service.

3. PURPOSE:

This directive prescribes the policies and guidelines for the Philippine Army to prevent entry of physical unfit and drug dependents into the Officer Corps and the men in ranks of the Philippine Army.

4. APPICABILITY:

This directive applies to applicants/candidates particularly new entrants or pre-entry application (Commissionship, Call to Active Duty, Officer Candidate Course (OCC) and enlistment) to the Philippine Army.

5. POLICIES:

a. .Hepa B (HBsAg) and Drug Test Clearance shall form part of the personal requirements of applicants prior the conduct of Physical and Medical Examination (PME) for pre-entry application (commission/enlistment) into the Philippine Army.

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b. After passing the Hepa B and Drug Test applicants/candidates

will be subjected to the usual thorough Physical and Medical Examination (PME) that includes: (1) X-Ray of the chest

(2) Serological test for syphilis

(3) Urine examination including microscopical examination

(4) Electrocardiogram

(5) Complete Blood Count

(6) Stool Examination

c. Positive results in Hepa B (HBsAg) and Drug Test shall be ground for disqualification.

d. Applicants/candidates who are cleared for Hepa B infection will undergo at least one (1) immunization of Hepa B at their own expense preferably after the final interview and prior selection/appointment. Another immunization will have to be given during training which will be shouldered by the Philippine Army. Likewise, for those who will not undergo training (ie. Commissionship, selected special enlistment etc), immunization will have to be given before their deployment to line units.

e. Hepa B immunization maybe required to other personnel already in the service when the program is expanded.

6. PROCEDURES: a. The conduct of the PME for applicants/candidates will be in accordance with the provision of Section II, para 9b, AFPRG165-362. b. Commanding Officers of the Fort Bonifacio General Hospital and all major subordinate station hospitals/facilities involved in the conduct of PME of PA applicants/candidates shall identify Hepa B Accredited and Dangerous Drug Board Accredited Drug Testing Centers in their AOR that will be recommended to their respective Commanders for authorization.

c. HPA and major unit commanders shall create a board to select the centers/facilities in their respective AORs to determine the authorized testing centers. The board shall be composed of the following: Chief of Staff - Chairman G1 - Vice-Chairman G2 - Member

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G3 - Member G4 - Member CO, S Hosp - Member/Sec d. The list of identified testing centers shall be submitted to the Army Chief Surgeon (ACS) for notation and recording. e. Applicants/Candidates will be required to have Hepa B and Drug Tests only at authorized centers. f. Station Hospitals involved in the conduct of screening and selection of candidate officers and soldiers shall only accept applicants whose test results are from duly authorized clinics/drugs test centers. g. Commanding Officers of hospitals/facilities involved in the conduct of PME shall contact concerned testing centers in order to verify/confirm results submitted by applicants or instead direct said authorized centers to submit results of test for reference. 7. RESPOINSIBILITY:

a. Medical Officers engaged in making these examinations must fully and accurately record all medical findings in such a clear and complete manner that no question as to its character, degree and significance can rise when the report of the board is reviewed. Each defect noted must be properly established and recorded.

b. Medical Boards/COs, Station Hospitals shall keep a record and submit names of disqualified applicants to the ACS for reference.

c. ACS to furnish to all recruiting units of list of

applicants/candidates found to be positive in Hepa B and Drug abuse for their reference.

d. Major unit commanders thru their commanding officers of training units in coordination with the CO’s of hospitals shall see to it that immunization of Hepa B which will be administered by Philippine Army will have to be given to candidates before the closing of said trainings.

8. FUND SUPPORT:

G1, PA shall program the fund requirement for PME and Hepa B Immunization of new entrants for the Personnel Services Budget.

9. RECISSION: Other policies, directives and orders inconsistent with this circular are hereby rescinded

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10. EFFECTIVITY: This directive shall take effect upon publication.

BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/Admin 18 February 2004 SUBJECT: No Civilian Helper (Striker) Policy TO: All Concerned 1. Reference: Command Guidance. 2. The Command has observed that there is an increase in the number of civilians working as helpers (strikers) of different offices/units in various camps. Understandably these helpers settle for this employment arrangement for the meantime purposely to establish acquaintances with officers and senior NCOs, whom they believe can better increase their chances of entering the military service. This practice somehow deprives equal opportunity among applicants and denies the organization from getting only the best. Moreover, this could pose security problems in our camps. 3. The Command should recruit individuals for enlistment based on their qualifications and not merely by virtue of affiliation with officers or any personality in our organization. 4. Henceforth, effective 15 February 2004, all Commanders are hereby directed to clear your respective offices/units of “strikers” and desist from accommodating same for the purpose of enlistment.

5. For strict compliance. BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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H E A D Q U A R T E R S P H I L I P P I N E S A R M Y


1/AAG 22 February 2005 SUBJECT: Guidelines on the Implementation of the Post Retirement and Separation Employment Plan TO: See Distribution

1. Reference: LOI 68-95, GHQ AFP dated 14 Sep 95, Subject: AFP Post Retirement and Separation Employment Plan “Gabay at Alalay sa Kawal (GALAK) na Retirado”

2. General: In line with LOI 68-95, the Philippine Army is tasked to formulate and implement plans to provide military personnel who are retiring whether compulsory or optional, resigning or being separated with viable employment alternatives thru training on entrepreneurship and in marketable skills that will transform them as productive members of the society.

3. Purpose:

This Letter Directive sets forth the policies and guidelines on the implementation of the Post Retirement and Separation Employment Plan “Gabay at Alalay sa Kawal (GALAK) na Retirado” in the Philippine Army

4. Policies:

a. The Philippine Army through the Infantry Divisions, EBdes, and major units/commands will develop and conduct projects and activities that will equip soldiers-beneficiaries with marketable skills, and knowledge and skills in entrepreneurship, which will give them greater opportunity to secure gainful employment when they finally leave the military service.

b. Infantry Divisions, EBdes and major units/commands will undertake the program through an integrated approach that will involve closer coordination with other government organizations, non-government organizations, private corporations and other private entities/institutions.

c. This program is intended for military personnel on voluntary basis who are retiring, resigning or due for separation or discharge from the service.

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d. Other military personnel who have retired, resigned or have been separated/discharged, may also avail of the program, however, priority shall be given to military personnel in the active service who are retiring, resigning or due for separation.

5. Guidelines:

a. Interested military personnel who want to avail of the program will signify their intention by submitting application to G1s of Inf Div, EBde and major units at least six (6) months before the date of their retirement or separation.

b. Retiring personnel must have completed and submitted their supporting papers for retirement before they can avail of the program.

c. Application must contain among others information such as personnel circumstances, educational attainment, skills training, work experience and training/work preference.

d. Application will be processed and evaluated and as practicable, interviews will be conducted as part of the needs assessment to determine soldiers-beneficiaries’ skills, competencies, interests and plans and to determine the particular kind of assistance to be provided.

e. Soldiers-beneficiaries who need skills or training in entrepreneurship will be referred to government agencies and NGOs such as TESDA, TLRC, FILVETS, MERALCO FOUNDATION, AYALA FOUNDATION, etc, for accommodation in training programs these entities/institutions are offering/undertaking.

f. In-house training may be conducted in Infantry Division, EBde, and major unit/command headquarters level only. However, such training must be tied up and conducted in cooperation with government agencies or NGOs (TESDA, TLRC, DOLE, DTI, POEA, etc.) for accreditation and to ensure availability of employment or livelihood opportunities for the beneficiaries.

g. Units shall assist soldiers-beneficiaries secure employment or apply for credit financing for livelihood and income generating project through linkages with government agencies, private corporations and employment agencies in the area. 6. Coordinating Instructions:

a. The AC of S for Pers, G1 shall exercise staff supervision over the implementation of the program.

b. Infantry Division, EBde, and major unit commanders are responsible in the implementation of this directives

c. G1 of Inf Divisions, EBdes and major units shall issue appropriate letter orders to military personnel for the purpose of undergoing skills or

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livelihood training in government or private institutions covering the period of the training.

d. Units shall conduct inter-agency coordination in various Government Organizations/NGOs in respective areas for the effective implementation of the program.

e. Units shall support this program out of their MOOE.

f. Units to submit monthly periodic report and listing of military personnel-beneficiaries to G1, PA. 7. Effectivity: This Directive takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “E”

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1/AAG 06 August 2003 SUBJECT: Designation of Female Soldiers as Survivor NCOs TO: All Concerned 1. Reference: Command Guidance dated 30 July 2003. 2. The survivors left by deceased members of the Philippine Army are generally women, usually the wives or mothers. This being the case there is a need to provide for a “women’s welfare – friendly service” and at the same time show the Army’s concern on the gender sensitively to the said survivors. One of the ways of providing such is letting their fellow women task care of their concerns in the follow-up of the documents and benefits of their loves who passed away.

3. In this connection, all units with female soldiers assigned to them, shall designate a female soldier as their Survivor NCO.

4. This letter directive takes effective upon publication.

5. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL CAMILING: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A”

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Chapter 7

Budget & Fiscal

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1/AAG 26 May 2005

SUBJECT: Take-Home Pay of PA Military Personnel and Civilian Employees TO: All Concerned

1. References: a. Command Guidance. b. HPA Letter Directive dated 03 Sep 03, Subject: Reiteration on the implementation of HPA Ltr Dir dated 30 July 2001, Subject: Measures to Reduce Loans of PA Personnel.

2. Reference 1a, the Command would like to give greater premium to the paycheck of PA personnel for individual benefit and family protection. Consequently, PA personnel should have at least a take-home pay of not lower that P 6,000.00.

3. Reference 1b, reiterates the Command’s policy to reduce excessive loans of PA Personnel. However, this was not strictly carried out which resulted to individual sacrifice and deprivation of a happy family way of living.

4. For these reasons, paragraph 41 of HPA Ltr Dir dated 30 July 2001, which states: “The monthly, minimum take-home pay of PA military personnel and civilian employees shall not be lower than P 2,000.00 over and above the subsistence allowance, after all mandatory deductions have been made” is amended to read: “The monthly, minimum take-home pay of PA military personnel and civilian employees shall not be lower than P 4,200.00 over and above the subsistence allowance, after all mandatory deductions have been made”.

5. Unit Commanders/Chiefs of Office are directed of the following guidelines:

a. To use disciplinary powers in order to discipline erring personnel who are found violating this directive.

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b. Responsible for the strict implementation of this letter directive. 6. Failure of the Unit Commanders/Chiefs of Office to implement this directive will be dealt with accordingly.

7. This directive takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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H E A D Q U A R T E R S FINANCE CENTER, PHILIPPINE ARMY

Fort Andres Bonifacio, Taguig, Metro Manila

FCPA3 11 January 2006 SUBJECT: Payment of Reenlistment Clothing Allowance (RCA) TO: Commanding General, PA P o s t Attn: AC of S for Personnel, G1 1. Reference: Conference Conducted at MFO, PA on 100900H January 2006. 2. Anent ref above, the conferees unanimously agreed after thorough discussions that the system presently used in the payment of RCA “In Cash” to PA reenlistees has more advantages as compared to the proposed decentralization of RCA payment. Some of the identified causes contributing to the slow payment that needs immediate attention are the following: the delay submissions of reenlistment orders coming from the Divisions; problems on funding requirements of the RCA payrolls and the mode of distribution used for issued RCA check from the issuing unit (FCPA) towards individual reenlistees. FCPA was tasked to present solution to address the problem on the mode used to distribute issued RCA check to individual reenlitees.

3. The RCA checks centrally issued at FCPA are forwarded to the different FSUs in the field through steel pouch that are sent once a month via airplane and commercial buses. This mode used is the safest, secured and cheapest way of forwarding our communications and other critical documents to our FSUs, as sending the RCA checks through LBC and/or other related means are discouraged due to security reasons.

4. In order that the distribution of RCA check to concerned reenlistees will be made faster, this Center recommends increase in the frequency of sending steel pouch to the different FSUs from once a month to twice a month. This activity shall entail an estimated expenses amounting to P11, 320.00 (back and forth) for every activity or a total amount of P45, 280.00 quarterly.

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5. In view of the foregoing, recommend that the funds for mailing services being provided to this Center on quarterly basis be increased from P380, 000.00 to P425, 280.00 to defray the expected shortage due to the planned increase in the frequency of sending the steel pouches.

6. For information and reference. (Sgd) TOMAS A PADILLA Colonel FS (GSC) PA Commanding Officer

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Fort Andres Bonifacio, Metro Mnila 1/AGPD 06 October 2005 SUBJECT: Control Measures on the Proper Utilization of RCA TO: See Distribution 1. REFERENCES: a. Circular Nr 6, GHQ, AFP dated 07 August 2002, Subject: Authorized Clothing Allowances of Military Personnel, Trainees and Reservists. b. HPA Letter Directive dated 04 March 2005, Subject: Measures on the Proper Utilization of RCA “In Cash.” c. HPA Letter Directive dated 22 June 2005, Subject: Implementing Guidelines on the Payment of RCA “In Cash” and Issuance of RCA “In Kind” for CY 2005.

2. PURPOSE: This directive prescribes the policies and procedures on the proper utilization of Reenlistment Clothing Allowance (RCA) received by all reenlistees of the Philippine Army starting 01 January 2005. 3. POLICIES:

a. The RCA shall be given in cash in the amount of TWELVE THOUSAND THREE HUNDRED SIXTY FIVE AND 85/100 PESOS (P12,365.85) for EM and ELEVEN THOUSAND FIVE HUNDRED NINETY TWO AND 20/100 PESOS (P11,592.20) for EW. Its utilization is primarily intended for the purchase of authorized clothing and individual equipment as determined by this Headquarters.

b. A reenlistee is primarily responsible for the proper spending of his RCA. He is required within one (1) month upon receipt of the RCA to procure the mandatory items as follows:

1) For Enlisted Men in Field Units Two (2) pairs BDA without Cap Two (2) pairs Combat Boots One (1) each Lousy Hat, Camouflage One (1) each Poncho Tent, Camouflage

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2) For Enlisted Men in the Garrison One (1) pair BDA without Cap One (1) pair Combat Boots One (1) each Lousy Hat, Camouflage One (1) each Poncho Tent, Camouflage One (1) set GOA Green One (1) pair Dress Shoes One (1) Beret

3) For Enlisted Women One (1) pair BDA without Cap One (1) pair Combat Boots One (1) GOA Green Cloth One (1) pair Shoes, Pump, Clarino One (1) pair Shoes, Dress, Low Cut, LW One (1) each Poncho Tent, Camouflage

c. CCIE procured must have the authorized specifications. To insure this, all CCIE Items shall be purchased from 72-100 RF Stores or accredited military clothing stores.

d. An individual soldier shall also maintain a minimum quantity of other mission-essential CCIE items that will be set by their respective major unit commanders. e. All Unit Commanders are primarily responsible in ensuring that the reenlistees shall properly spend their RCA for its intended purpose and they shall inspect for completeness of the minimum number of CCIE in the possession of individual reenlistee. 4. PROCEDURES:

a. Major Unit Commanders shall process application for accreditation of interested military clothing stores/suppliers in their respective areas and endorse the prospective applicants to CG, PA (Attn: G4) for approval of accreditation with the corresponding attachment as follows:

1) Application Form

2) Business Permit

3) Audited financial documents or other official documents, that determine the annual business income or financial capacity of the store. b. Major Unit Commanders shall recommend the termination or cancellation of accreditation of military clothing stores/suppliers who failed the authorized CCIE specifications.

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c. Upon purchase of CCIE, reenlistee shall present the items with the official receipt to his immediate commander. The authorized namecloth must have been sewn on the BDA and appropriate legible markings must be made to ensure that the items will not be used by other reenlistees/soldiers for presentation.

d. G1s of Major Units shall consolidate the RCA Utilization Report forwarded by their subordinate units and submit a quarterly report to CG, PA (Attn: G1) 5. RESPONSIBILITIES:

a. Individual Reenlistee 1) A reenlistee must personally withdraw his/her RCA check at the designated servicing FSU. In case of his/her non-availability, he/she issues authority to withdraw to be approved by his/her Unit Commander/Chief of Office. 2) Upon receipt and encashment of RCA, procures the mandatory CCIE and other items required by his unit commander.

3) In case of non-receipt of RCA check, a reenlistee shall inform his/her Unit Commander/Chief of Office for appropriate action. b. G1, Major PA Units

1) Monitors the Expiration of Term of Enlistment (ETE) of their personnel.

2) Facilitates reenlistment procedures.

3) Issues reenlistment orders not less than three months prior ETE.

4) Monitors the release of RCA to newly reenlisted personnel.

5) Monitors the proper spending of RCA.

c. G4, Major PA Units 1) Facilitates the accreditation of manufacturers and privately owned military clothing stores.

2) Disseminates authorized specifications, certified manufacturers of CCIE items, accredited military clothing stores and designated market ceiling price of CCIE items.

3) Ensures that accredited military clothing stores are selling CCIE items having the authorized specifications and at a reasonable price.

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4) Monitors the quality performance of CCIE Items and submits to higher headquarters all negative evaluations indicating therein the noted observations, name of seller and name of manufacturer.

5) Determines and maintains the unit’s Tariff Size Profile.

d. Major Unit Commander 1) Primarily responsible in ensuring that reenlisted personnel under his command shall properly utilize his reenlistment clothing allowance. 2) Ensures the completeness of essential CCIE items of their personnel through the conduct of showdown inspection. 3) Imposes disciplinary actions on personnel with incomplete, dilapidated and unauthorized items of uniforms.

e. G1, PA

1) Programs and facilitates the release of RCA funds.

2) Monitors the status of reenlistees.

3) Monitors the proper spending of RCA .

f. G4, PA

1) Strengthens the operation and management of 72-100 RF Stores.

2) Formulates procedures, rules and regulations on the accreditation of manufacturers and military clothing stores/suppliers.

3) Approves the accreditation of manufacturers and military clothing stores/suppliers and issues certificates with a validity of one (1) year.

4) Disseminates approved CCIE specifications, certified manufacturers of CCIE items and accredited military clothing stores/suppliers. g. Finance Service Units

1) Facilitate the distribution of RCA checks to reenlistees. h. 72-100 RF Stores

1) Maintain inventory stocks of CCIE at the different 72-100RF stores.

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6. ADMINISTRATIVE PUNISHMENT: a. Reenlistees who failed to procure the mandatory CCIE items within one (1) month after receipt of RCA shall be reprimanded. b. Reenlistees who failed to procure the mandatory CCIE within three (3) months after receipt of RCA shall be demoted to the next lower rank. c. Reenlistees who failed to procure the mandatory CCIE within six (6) months after receipt of RCA shall be demoted two (2) ranks lower d. Reenlistees who failed to procure the mandatory CCIE within one (1) year after receipt of RCA shall be discharge from the service. e. Unit commanders who fail to ensure the proper utilization of Reenlistment Clothing Allowance (RCA) of their personnel shall be reprimanded and relieved from their unit.

7. RESCISSION: HPA Letters Directive dtd 04 March 2005 and dtd 22 June 2005 are hereby rescinded.

8. EFFECTIVITY:

This letter directive shall take effect 01 January 2005. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General Incls: A – Application for Accreditation B - RCA Utilization Report (Sample Format) C – Certification that the Reenlistee will Procure Mandatory Items (Sample Format) D – Certificate of Compliance (Sample Format) E – Accreditation Flowchart

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Enclosures: “A” to Letter Directive HPA dated 06 October 2005:

(Sample Format)

APPLICATION FOR ACCREDITATION 1. Business Name:

______________________________________________________________ 2. Business Address:

______________________________________________________________ 3. Business Permit Nr:

______________________________________________ 4. Name of Owner/Manager_________________________________________ 5. Home Address of Owner/Manager _________________________________ _____________________________________________________________

TIN: ____________________________________________

Community Certificate Nr: ___________________________

Date and Place of Issuance: _________________________ 6. Name of Suppliers/Manufacturers of CCIE Items being sold:

Name Address CCIE Items being supplied

I hereby attest that the above information are true and correct.

_________________________________ (Signature of Applicant)

Attachments: - Authenticated Copy of Business Permit - Financial Documents - Authenticated Copy of Official Receipt

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Enclosures: “B” to Letter Directive HPA dated 06 October 2005:

(Sample Format)

(Unit) SUBJECT: RCA Utilization Report TO: Commanding General, Light Armor Brigade Camp O’ Donnel, Capas, Tarlac Attn: AC of S for Personnel, G1

1. Reference: HPA Letter Directive dtd 01 Jan 2005, subject: Measures for the Proper Utilization of RCA “In-cash”

2. Per above, request be informed that the following personnel complied with the proper spending of their RCA: Name Reenlistment Date Items Procured

3. Request acknowledge receipt.

___________________ ___________________ ___________________ (Unit Commander)

Incls: - Certificate of Compliance - Requisition Order Slip - Official Receipt of Purchases

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Enclosures: “C” to Letter Directive HPA dated 06 October 2005:

(Sample Format)

(Unit)

________________

(Date)

C E R T I F I C A T I O N This is to certify that _________________________________________ who was reenlisted effective ________________ has complied with the proper spending of his Reenlistment Clothing Allowance with the following purchases:

Qty Item Unit Price Total Price OR Nr

Total - P ______________________ ______________________ ______________________ (Unit Commander)

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Enclosures: “D” to Letter Directive HPA dated 06 October 2005:

(Sample Format)

(Unit)

________________ (Date)

C E R T I F I C A T I O N

This is to certify that the undersigned who will be reenlisted effective ________________ will purchase the following essential CCIE items in compliance with HPA Letter Directive dated 06 October 2005: Qty Item Unit Price Total Price

Total - P ______________________ ______________________ ______________________ (Re-enlistee)

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1/AGPD 12 September 2005 SUBJECT: Granting of Collateral Entitlements Based on CY 2000 Basic Pay Rate TO: See Distribution 1. Reference: Radio Message from CSAFP dated 16 Apr 2004. 2. Be reminded that all collateral entitlements such as Flying Pay, Sea Duty Pay, Combat Duty Pay, Hazardous Duty Pay, Instructors Duty Pay, Parachutist Pay and similar others are not be granted across the board but rather should be selective and be given only to those personnel who are actually performing the said duties. 3. All unit commanders are directed to correct or stop the practice of granting across the board of collateral entitlements to their personnel. 4. Furthermore, payments of collateral entitlements should be computed based on CY-2000 Base Pay Level and not on the current Base Pay Level as they are not included in the implementations of the increase in base pay of military personnel. 5. EFFECTIVITY: 01 January 2005. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “E”

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Fort Andres Bonifacio, Metro Manila 1/AGPD 04 March 2005 SUBJECT: Measures for the Proper Utilization of RCA “In-Cash” TO: All concerned

1. References:

a. HPA Letter Directive dated 7 Aug 2000, subject: Revised Implementing Guidelines on the Payment of RCA “In-Cash” and Issuance of RCA “In-Kind”

b. HPA Letter Directive dated 5 Mar 2004, subject: Modification of

Items/Cost Adjustments in RCA “In-Cash” and “In-Kind” Portion.

2. Purpose: This letter directive prescribes the policies and procedures that will ensure the proper spending of Reenlistment Clothing Allowance (RCA) to be given “in-cash” to all personnel of SOCOM, LABDE and ISG.

3. Policies:

a. The RCA shall be given in cash. Its utilization is primarily intended for the purchase of CCIE. For ISG personnel, a portion of their RCA may be utilized for other clothing that supports their intelligence functions, however they are still required to maintain the required minimum ceiling of essential CCIE items.

b. The reenlisted personnel is primarily responsible for the proper spending of their RCA. He must spend eighty percent (80%) of the RCA purposely for the purchase of CCIE items. The eighty percent (80%) must be spent within three (3) months upon receipt of RCA. The remaining twenty percent (20%) can be spent for clothing maintenance and/or purchase of additional CCIE items.

c. All Unit Commanders are primarily responsible in ensuring that newly reenlisted personnel shall properly spend the 80% of their RCA.

d. CCIE that will be bought must have the authorized specifications. To insure this, all CCIE Items shall be purchased from 72-100 RF Stores with items procured from accredited manufacturers. However, SOCOM, LABDE and ISG can facilitate the accreditation of military clothing stores that

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includes military tailoring shops provided that the items being sold have the authorized specifications or made by certified manufacturers.

e. An individual soldier must maintain a minimum ceiling of the following essential CCIE Items:

1) Male

Item Quantity BDA Suit 2 sets Lousy Hat 1 pc Beret 1 pc Combat Boots 2 pairs Jungle Pack 1 pc Fighting Rig/Webbings 1 pc Pistol Belt 1 pc Suspender 1 pc Poncho 1 pc Camouflage/Olive Drab T-Shirt 5 pcs Combat Socks 3 pairs PFT Shorts 2 pcs Meat can w/ spoon and fork 1set Water Canteen with pouch 2 pc Woolen Blanket 1 pc Mosquito Net 1 pc GOA Green 1 set Garrison Belt 1 pc Oversee Cap 1 pc Dress Shoes 1 pair Deployment Bag/Duffle Bag 1 pc

2) Female

Item Quantity GOA Green 2 sets Garrison Belt 1 pc Dress Shoes 1 pair Pump Shoes 1 pair BDA Suit 1 set Lousy Hat 1 pc Beret 1 pc Combat Boots 1 pair Jungle Pack 1 pc Pistol Belt 1 pc Suspender 1 pc Poncho 1 pc Camouflage/Olive Drab T-Shirt 2 pcs PFT Shorts 2 pcs

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Combat Socks 2 pairs Meat can 1pc Water Canteen with pouch 1 pc Woolen Blanket 1 pc Mosquito Net 1 pc Deployment Bag/Duffle Bag 1 pc

4. Procedures:

a. For the Accreditation of Military Clothing Stores (Incl a):

1) G4, SOCOM, LABDE and ISG shall open the process of

application for accreditation to interested military clothing stores within respective AOR.

2) Organization of an Accreditation Committee for Military

Clothing Stores with the following composition and functions:

b) Composition

Chairman - Chief of Staff Vice Chairman - G4 Members - G1

- CO, HHSvc Bn - Unit SAO - Command Sgt Major

Secretary - Deputy G4

c) Functions

(1) Screens all military clothing stores applying for accreditation by:

(a) Checking the business credentials and financial standing of all applicants particularly on its legality and credibility to operate as a business entity.

(b) Inspecting the Place of Business and

samples of CCIE items being sold.

(c) Ensuring that the quality and design of CCIE Items being sold are based on the authorized specification or ensures that suppliers authorized by HPA supply the said merchandize.

(d) Ensuring that the prices of military

clothing and equipment being sold are within reasonable level.

(e) Ensuring that the military clothing store provides an Official Receipt for its transactions.

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(f) Ensuring that the applicant and its suppliers has a good standing with its customers.

(2) Recommends to the Commander of SOCOM, LABde and ISG PA the endorsement of screened applicants to CG, PA Attn: G4, PA for approval of their accreditation. The endorsement letter shall be attached with the following documents:

(a) Application Form (Incl b)

(b) Business Permit

(c) Audited Financial Documents or other official documents which determines the annual business income or financial capacity of the store.

(3) Can terminate accreditation of military clothing stores who fail to abide by the requirements for accreditation.

3) G4, PA shall approve the accreditation of military clothing

stores and issues the certificate of accreditation with one-year effectivity.

4) G4, PA shall forward the certificate to the Commander of SOCOM, LABDE and ISG Attn: G4.

5) G4, SOCOM/LABDE/ISG shall inform approved applications to concerned applicants and forwards the certificate.

6) G4, SOCOM/LABDE/ISG shall inform the subordinate units about the accredited military clothing stores.

b. For the Utilization of RCA (Incl c):

1) Upon receipt and encashment of their RCA checks, newly reenlisted personnel shall accomplish a requisition order form indicating therein the essential CCIE that needs to be purchased.

2) Together with their payment coming from their RCA, the requisition order shall be forwarded to the Unit S4 through the Company Supply Sergeant.

3) The Unit S4 shall collect all orders and facilitate purchase for such items from 72-100 RF Stores or accredited military clothing stores.

4) Upon purchased of CCIEs of newly reenlisted personnel, Unit S4 shall forward to the Unit S1 the Requisition Order Form and the Official Receipt of Purchases from 72-100 RF Stores/accredited military clothing stores.

5) Unit S1 shall accomplished the RCA Utilization Report (Incl d) attached with the following documents:

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a) Certification from the unit commander that the RCA was properly spent by newly reenlisted personnel. (Incl e)

b) Requisition Order Form duly signed by personnel concerned, Unit S4 and Sales Clerk of 72-100 RF Stores/accredited military clothing stores. (Incl f)

c) Official Receipt of Purchases from 72-100 RF Stores/accredited military clothing stores.

6) Unit S1 shall accomplished the RCA Utilization Report in four (4) copies:

a) Original – File copy of personnel concern b) Duplicate – For submission to CG, SOCOM/LABde

Attn: G1 c) Duplicate – MPF (201 File) of personnel concern. d) Duplicate – Unit S1 File

7) Unit S1 shall submit a duplicate copy of the RCA

Utilization Report to G1, SOCOM, LABDE and ISG.

8) G1, SOCOM, LABDE and ISG shall accomplished the RCA Utilization Compliance Report (Incl g) every quarter and submit it to CG, PA Attn G1.

9) G1, PA shall conduct an evaluation of this scheme at least once in every semester.

5. Responsibility:

a. G1, PA

1) Programs and facilitates the release of RCA funds.

2) Monitors the status of reenlistees at SOCOM, LABde and ISG.


b. G4, PA

1) Strengthen the operation and management of 72-100 RF Stores at SOCOM and LABDE.

2) Formulates procedures, rules and regulations on the accreditation of manufacturers and military clothing stores.

3) Approves the accreditation of manufacturers and military clothing stores and issues certificates with a validity of one (1) year.

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4) Disseminates approved authorized specifications, certified manufacturers of CCIE items and accredited military clothing stores.

5) Determines and maintains the PA Personnel’s Tariff Size Profile.

c. G1, SOCOM, LABDE and ISG

1) Monitors the Expiration of Term of Enlistment (ETE) of

their personnel. 2) Facilitates reenlistment procedures.

3) Issues reenlistment orders not less than six months prior

ETE.

4) Monitors the release of RCA to newly reenlisted personnel.


d. G4, SOCOM, LABDE and ISG

1) Facilitates the accreditation of manufacturers and privately owned military clothing stores.

2) Disseminates authorized specifications, certified manufacturers of CCIE items, accredited military clothing stores and designated market ceiling price of CCIE items.

3) Ensures that accredited military clothing stores are selling CCIE Items having the authorized specifications and at a reasonable price.

4) Monitors the quality performance of CCIE Items and submits to higher headquarters all negative evaluations indicating therein the noted observations, name of seller and name of manufacturer.

5) Determines and maintains the unit’s Tariff Size Profile.

e. Servicing Finance Service Units

Distributes RCA checks to newly reenlisted personnel.

f. Unit Commanders

1) Primarily responsible in ensuring that reenlisted personnel under his command shall properly utilize his reenlistment clothing allowance.

2) Ensures the completeness of essential CCIE items of their personnel.

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3) Ensures that their items of uniform are in good and

presentable condition.

4) Institute unit policies on the conduct of periodic CCIE inspections to ensure that all personnel:

a) Possess the essential items of CCIE.

b) Wears uniforms in serviceable and presentable condition.

c) Possess CCIE items produced by certified

manufacturers, and meet the authorized specifications.

5) Imposes disciplinary actions on personnel with incomplete, dilapidated and unauthorized items of uniforms.

g. Unit S1

1) Advises and reminds newly reenlisted personnel to properly spend their RCA.

2) Accomplishes the certification duly signed by the Unit Commander certifying that newly reenlisted personnel properly spent their RCA and forwards it to Commander, SOCOM/LABDE/ISG Attn G1.

3) Maintains a file of RCA Utilization Report.

h. Unit S4

1) Disseminates approved authorized specifications, duly accredited manufacturers of CCIE items, accredited military clothing stores and market price of CCIE items.

2) Facilitate the individual orders for CCIE of enlisted personnel.

3) Accomplishes the RCA Utilization Report.

4) Advises and reminds newly reenlisted personnel to properly spend their RCA.

5) Monitors the quality performance of CCIE Items and submits to higher headquarters all negative evaluations indicating there in the noted observations, name of seller and name of manufacturer.

6) Determines and maintains the unit’s Tariff Size Profile. i. 72-100 RF Stores

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Maintain stocks of marketable essential CCIE items particularly BDA Suits, T-shirts and Combat Boots.

j. Individual Concern

1) Upon receipt and encashment of RCA, spend at least eighty percent (80%) of it for the purchase of essential CCIE and twenty percent (20%) for clothing maintenance.

2) Purchase CCIE items from RF 72-100 or accredited military clothing stores.

3) Ensures that purchased CCIE items are authorized for wear, conforms to authorized specifications, and made by accredited manufacturers.

6. Administrative Punishment:

a. All reenlisted personnel who fail to:

1) Submit the Utilization report within six (6) months shall be reprimanded.

2) Submit the Utilization report within one (1) year shall be demoted to the next lower rank.

3) Utilize the RCA according to its purpose shall be demoted to the next lower rank.

b. Unit commanders who fail to ensure the proper utilization of reenlistment clothing allowance (RCA) by personnel under their unit shall be reprimanded.

7. Effectivity: This letter directive shall take effect on 01 January 2005.

8. For widest dissemination and strict compliance.

BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA

Army Adjutant Incls:

a - Accreditation Flowchart b - Application for Accreditation c - RCA Utilization Report (Sample Format) d - Requisition Order Form (Sample Format) e - Certification (Sample Format) f - RCA Utilization Compliance Report

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Incl “B” to Letter Directive HPA dated 04 March 2005

(Sample Format)

APPLICATION FOR ACCREDITATION 1. Business Name:

____________________________________________________________ 2. Business Address:

____________________________________________________________ 3. Business Permit

Nr: _________________________________________________________ 4. Name of

Owner/Manager_______________________________________________ 5. Home Address of Owner/Manager

____________________________________________________________

a. TIN: ____________________

b. Community Certificate Nr: ___________________________

c. Date and Place of Issuance: _________________________ 6. Name of Suppliers/Manufacturers of CCIE Items being sold:

Name Address CCIE Items being supplied

I hereby attest that the above information are true and correct.

___________________________________ (Signature of Applicant)

Attachments:

- Authenticated Copy of Business Permit - Financial Documents - Authenticated Copy of Official Receipt

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Incl “C” to Letter Directive HPA dated 04 March 2005

(Sample Format)

(Unit) SUBJECT: RCA Utilization Report TO: Commanding General, Light Armor Brigade Camp O’ Donnel, Capas, Tarlac Attn: AC of S for Personnel, G1

1. Reference: HPA Letter Directive dated 01 Jan 2005, subject: Measures for the Proper Utilization of RCA “In-cash”

2. Per above, request be informed that the following personnel complied

with the proper spending of their RCA:

Name Reenlistment Date


___________________ ___________________ ___________________ (Unit Commander)

Incls:

- Certification - Requisition Order Slip - Official Receipt of Purchases

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Incl “D” to Letter Directive HPA dated 04 March 2005

(Sample Format)

Requisition Order Slip TO: Unit S4 FM: __________________ (Name of customer)

Qty Item Tariff Size Unit Price Total Price

Total - P 9,600.00 Certified Correct: ________________ ___________ Name and Signature of Customer Acknowledge by: ____________________________ Name and Signature of Unit S4 Received by: _______________________________ Name and Signature of Store Manager

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Incl “E” to Letter Directive HPA dated 04 March 2005

(Sample Format)

(Unit)

________________ (Date)

C E R T I F I C A T I O N

This is to certify that _________________________________________ who was reenlisted effective ________________ has complied with the proper spending of his Reenlistment Clothing Allowance with the following purchases:

Qty Item Unit Price Total Price OR Nr

Total - P ______________________ ______________________ ______________________ (Unit Commander)

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Incl “F” to Letter Directive HPA dated 04 March 2005

(Sample Format)

(Unit) SUBJECT: RCA Utilization Compliance Report TO: Commanding General, PA Fort Andres Bonifacio Metro Manila Attn: AC of S for Personnel, G1

1. Reference: HPA Letter Directive dated 01 Jan 2005, Subject: Measures for the Proper Utilization of RCA “In-cash”.

2. Per above reference, request be informed that the following reenlisted

personnel for 1st Quarter CY 2005 complied with the proper utilization of their RCA:

Name Unit Reenlistment Date


FOR THE COMMANDING GENERAL:

___________________ ___________________ ___________________ (Command Adjutant)

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Fort Andres, Bonifacio, Makati City 1/AAGPD 11 May 2004 STANDING OPERATING PROCEDURE NUMBER 08

IMPLEMENTING GUIDELINES, RULES AND REGULATIONS (IGRR) ON THE ISSUANCE OF INSTRUCTOR DUTY STATUS DUTY (IDS) ORDER AND

GRANTING OF INSTRUCTOR DUTY PAY (IDP) 1. PURPOSE: The purpose of this SOP is to provide a document that shall serve as a reference and guide in the issuance of Instructor Duty Status (IDS) and granting of Instructor Duty Pay (IDP) in the Philippine Army.

2. AUTHORITY:

a. Circular Nr 04 GHQ, AFP dated 05 January 1990, Subject: Instructor Duty Pay.

b. HPA Letter Directive dated 16 June 2000, with attached GHQ memorandum, Subject: Other Pays Base on a Percentage of Basic Salaries.

c. GHQ Letter Directive AGPCR2 dated 15 August 2002, Subject:

Guidelines on Accreditation of AFP Training Instructions and Granting of Instructor Duty Pay. 3. DEFINITION OF TERMS: The following are defined as they applied in this SOP. a. Instructor Duty – Duty assignment of an officer or enlisted personnel (EP) of the AFP requiring such personnel to teach, convey or communicate knowledge or supervise training activities or conduct researches or perform duties as training aide in one or more military and/or general subjects in any AFP schools or training unit, classified and enumerated in the circular, were said (EP) is assigned detailed.

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b. Instructor Duty Status (IDS) – An order authorizing concerned office and EP assigned/detailed with accredited AFP schools and training units to perform instructor duty thereat. IDS an actual performance of instructor duty by the concerned officer and EP, as certified by the school commandant/head or unit commander, shall be the basis granting IDP. c. Instructor Duty Pay – A form of incentive allowance authorized for military personnel or instructor duty in any accredited AFP schools and training unit. d. Accredited AFP Schools and Training Units – These are AFP schools and training units accredited by the AFP Education and Training Board (AFPETB) and duly authorized by the chief of staff, AFP (CSAFP) to grant IDS to officers and EP of the AFP who are assigned/detailed thereat to perform instructor duty. e. Major Training Schools/Units – This includes schools who personnel on IDS are entitled to an IDP equivalent to 10% or 25% of their CY 1999 basic pay rate depending on the nature of their instructor duty. This rate shall automatically be adjusted in the event that a new policy on other pays based on a percentage of basic salaries is promulgated.

f. Secondary training Schools/Units – This includes schools whose personnel of instructor duty are authorized to receive an IDP equivalent to 10% of their CY 1999 basic pay rate. This rate shall automatically adjusted in the event of the new policy on their pays based on a percentage of basic salaries is promulgated.

g. Actual Teaching Activities – Classroom or field instructions whereby a military instructor shows or demonstrates to student how to do something, gives them lesson, provides them knowledge, insight or understanding on a particular subject or supervises them in learning to do something in a specific fields of interest.

h. Training Management Activities – Supervision of classroom or field activities. This includes training management by school commandants, instructors, dean or academic/training group heads, department heads, school directors and course director. This shall also include research activities wherein an instructor makes a careful, systematic and patient study or investigator in some fields of knowledge in order to establish facts or principles. This does not include the general administration of school or training units such as staff duties, which are only indirectly connected to classroom/field activities nor the organization of routine duties such as OD, duty EP duties.

i. Activities Supportive to teaching – Activities which directly help in the conveyance of knowledge or skill to students. These are the following:

1) Helping the instructor in the preparation of training materials

or teaching aids.

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2) Helping the instructor as part of the demonstration team in classroom or field instructions by performing duties as training aide.

3) Assisting the instructor in supervising the students in

laboratory works.

4) Gathering data for the instructor’s lesson or research. 4. OBJECTIVE: This IGRR prescribe the policies and procedures in the

implement of IDP to officer and EP who are performing instructor duty in PA schools and training units.

5. POLICIES:

a. The granting of IDP to military personnel who are issued with IDS

and are actually performing instructor duty in PA major and secondary training schools/units is subject to the approval of CG, PA

b. As AFPETB member, G8, PA shall regularly provide CG, PA (Thru G1, PA) updated list of major or secondary PA training units/schools accredited by AFPTEB.

c. The number of personnel authorized to be issued IDS and subsequently to receive IDP shall be consistent with the troop ceiling, the teaching and supervising staff organization of the accredited PA major and secondary training schools units, and the number of students.

d. The heads of accredited major and secondary training schools/units are authorized to issue orders placing a specific number of military personnel in their respective training schools/units on IDS to be able to perform instructor duties. However, the IDP of these personnel shall be paid in accordance with the policies and guidelines herein prescribed.

e. Only military personnel assigned to accredited PA training schools/units who are issued with IDS and performing actually teaching activities, training management activities and activities supportive to classroom or field teachings as defined in paras 3g, 3h and 3i, respectively, of this IGRR shall be entitled to IDP.

f. Military personnel may be placed on duty/detail with an accredited major training school/unit for purposes of performing prolonged or extended instructor duties or augmenting the teaching staff of the school when such instructional duty shall required a teaching load of at least 48 hours per month, provided, that the number of personnel so detailed is within the authorized number of personnel to receive IDP.

g. Military personnel may be placed on duty/detail with an accredited secondary training for purposes of performing prolonged or extended instructor duties or augmenting the teaching staff of the school when such instructional duty shall required

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a teaching load of at least 20 hours per month, provided, that the number of personnel so detailed is within the authorized number of personnel authorized to received IDP.

h. Issuance of IDS shall be done on a quarterly basis, while payment of IDP shall be on a monthly basis, subject to the approval of CG, PA. The rate of IDP shall be categorized as follows:

1) Those assigned/detailed with major PA training schools/units

and performing actual teaching activities and training management activities as defined in paras 3g and 3h, respectively, shall be entitled to 25% of their base pay, provided, that they satisfy the aggregate minimum monthly instructional load of 48 hours, to be computed as follows: One (1) hour of actual classroom instruction is equivalent to one (1) instructional hour; One and a half (1.5) hours of research work is equivalent to one (1) instructional hour; and, two and a half (2.5) of supervisory activities is equivalent to one (1) instructional hour. Those who fail to meet this requirement shall be entitled to 10% of their base pay.

2) Those assigned/detailed with major pa training schools/units and performing activities supportive to classroom to classroom or field teaching as defined in para 3i above shall be entitled to an IDP equivalent to 10% of their base pay. However, they must be on full duty status for at least 20 days for the month that IDP is being claimed. Those placed on duty/detail there actual duties.

3) Those assigned/detailed with PA secondary training schools/units who are issued IDS shall be entitled to an IDP equivalent to 10% of their base pay. However, they must also be on full duty status for at least 20 days for the month that IDP is being claimed. Those placed on duty/detail thereat for the purpose of augmenting the teaching staff shall satisfy the minimum monthly instructional load of 20 hours in order to be granted and IDP equivalent to 10% of their base pay.

i. Payment of IDP shall be made on a payroll or individual voucher. The following documents shall accompany the payroll or individual voucher at the time of payment, subject to the approval of CG, PA.

1) IDS order of concerned personnel claiming IDP.

2) Certification from the heads/commanders of the concerned training schools/units that the officers/EP to he granted IDP have satisfied the requirements provided for in paras 4h (1-3) above.

j. All personnel on IDS shall receive either the IDP or any of the collateral entitlement pays: flying pays, hazardous duty pay or combat duty pay, whichever is higher.

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6. PROCEDURES: The following procedures shall be strictly followed in the issuance of IDS and in effecting payments of claims for IDP:

a. Within the first week of every quarter, the heads/commanders of

accredited training schools/units shall issue order placing on IDS for that particular quarter their respective military personnel. Copies of said IDS order shall be furnished to HPA (Attn: G1) for reference and record purpose.

b. At the end of every month, the heads/commanders of accredited training units/schools shall admit to this Headquarters (Attn: G8 – for training units/schools under its functional supervision, or G10 – in the case of ARESCOM and subordinate units) request issuance of orders granting IDP to concerned personnel. Such request shall include duty accomplished payrolls and disbursement vouchers supported with the following documents:

1) Training school/unit orders placing concerned personnel on IDS.

2) Certification that concerned personnel has satisfied the requirements provided for in paras 4h (1-3).

EXAMPLE:

“THIS IS TO CERTIFY that during the period (Month) for which Instructor Duty Pay is claimed in this Payroll/Voucher, the following personnel were on Instructor Duty Status and that they satisfied and served the required teaching load/performed supportive teaching activities as hereunder indicated:

RANK NAME AFPSN OFFICE/UNIT TEACHING LOAD (Hrs)/

TRNG MGMT ACTIVITIES (Hrs)/ACTIVITIES

SUPPORTIVE TO TRNG (Nr of Days on Full Duty Status)____________”

3) The aforementioned certification should have its basis the

following documents:

a) Weekly Training Schedules ( at least 4 per course) covering the month for which the IDP is being claimed.

b) Teaching load matrix for personnel assigned/detailed

with to augment the teaching staff of schools/training units. (See Annex A – Teaching Load Matrix).

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c. G8, PA and G10, PA shall review and check for the

correctness of the request (for issuance of orders for the granting IDP) and its accompanying documents submitted by the loads/commanders of training schools/units their respective functional supervisions. If the request and its accompanying documents are in order, G8, PA and G10, PA shall endorse it to G1, PA for final dispositive action. If not G8, PA and G10, PA shall return it to the concerned training school/units for corrective actions.

d. G1, PA shall make a final review of the request endorsed by G8, PA and G10, PA, and shall thereafter, upon the approval of CG, PA cause the issuance of orders granting concerned personnel IDP for the month for which IDP is being claimed.

8. RECISSION: All HPA SOP and directives that are in conflict with this SOP are hereby

rescinded. 9. EFFECTIVITY:

This SOP shall take effect immediately upon publication. BY THE COMMAND OF LIEUTENANT GENERAL ABU:


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1/AGPD 05 March 2004

SUBJECT: Modification of Items/Cost Adjustments On RCA "In-Cash" and "In-Kind"

TO: All Concerned

1. References:

a. HPA Letter Directive dated 18 March 2002, Subject: Implementing guidelines on the payment of RCA "In-Cash" & issuance of RCA "In-Kind" for CY 2002.

b. HPA Letter Directive dated 18 May 2003, Subject 2003: Modification of Items /Cost Adjustments on RCA "In-Cash" and "In-Kind" Portion.

2. In view of the modification of RCA "In-Kind" items, paragraph 3a of reference 1a above is hereby amended, to read:

"The RCA In-Cash and in-Kind for reenlistees will be adjusted effective 01 Jan 2004. The In-Cash portion will be SEVEN THOUSAND EIGHT HUNDRED FOUR PESOS AND 88/100 (P7.804.88) for Enlisted Men (EM) and SIX THOUSAND SIX HUNDRED SIXTY-FOUR PESOS AND 85/100 (P6.664.85) for Enlisted Women (EW). The amount for the In-Kind portion will be FOUR THOUSAND FIVE HUNDRED SIXTY PESOS AND 97/100 (P4.560.97) for EM and FOUR THOUSAND EIGHT HUNDRED SIXTY-FOUR PESOS AND 35/100 (P4.864.35) PESOS for EW.

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ENLISTED MEN

Nomenclature BDA Suit w/o Cap, 100% Cotton Boots, Combat, FU Lousy Hat, Camouflage Poncho, Camouflage

TOTAL RCA IN-KIND

U/I 2 2 1 1

Amount P 1,744.00 2,219.24 145.00 452.73 P 4.560.97

NLISTED WOMEN

Nomenclature U/I QTY Amount

BDA Suit w/o Cap, 100% Cotton 1 pair P 872.00 Boots, Combat, FU 1 pair 1,109.62 GOA Green Cloth (latest specs) 2 sets 540.00 Shoes, Pump, Clarino 1 pair 840.00 Shoes, Dress, Low-cut, Light Weight 1 pair 1,050.00 Poncho, Camouflage 1 each 452.73

TOTAL RCA IN-KIND P 4,864.35

3. HPA Letter Directive dated 18 May 2003, Subject: Modification of Items/Cost Adjustments on RCA "In-Cash" and "In-Kind" Portion is hereby rescinded.

4. This letter directive shall take effect on 01 January 2004.



Adjutant General DISTRIBUTION: “E”

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1/AGP A 28 May 2003 SUBJECT: Modification of Items/Cost Adjustments on

RCA “In-Cash” & “In-Kind” Portion TO” All Concerned

1. References:

a. HPA Letter Directive dated 18 March 2002, Subject: Implementing Guidelines on the payment of RCA “In-Cash” & Issuance of RCA “In-Kind” for CY 2002.

b. Approved SDF dated 01 April 2003, Subject “Proposed RCA CY 03.

2. In view of the modification of RCA “In-Kind” items, paragraph 3a of ref 1a above is hereby amended to read:

“The RCA “In-Cash” and “In-Kind” for reenlistees will be adjusted effective 01 Jan 03. “In-Cash” portion will be THREE THOUSAND FIVE HUNDRED FIFTY-FIVE PESOS AND 85/100 (P3,555.85) for Enlisted Men (EM) and THREE THOUSAND TWO HUNDRED SEVENTY-FOUR PESOSABD 20/100 (P3,274.20) for Enlisted Women (EW). The amount for the “In-Kind” portion will be EIGHT THOUSAND EIGHT HUNDRED TEN PESOS (P8,810.00) for EM and EIGHT THOUSAND TWO HUNDRED FIFTY-FIVE PESOS (P8,255.00) for EW. FOR ENLISTED MEN Nomenclature U/I Qty Amount BDA Suit 100% Cotton 2 prs P 2,140.00 Boots, Combat FU 2 prs 2,400.00 Cloth, GOA Green (Latest Spec) 2 set 272.00 Shoes, Dress, Low Cut Light Weight 1 pr 1,050.00 Suit, Jogging Short, Camouflage 1 pr 315.00 T-shirt, Camouflage w/ ARMY MARKINGS 1 ea 130.00 Bag, Extendable Camouflage 1 ea 880.00 Pack, Camouflage w/o frame 1 ea 750.00 Poncho, Camouflage 1 ea 730.00 Lousy Hat, Camouflage 1 ea 145.00 Total P 8,810.00 FOR ENLISTED WOMEN

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Nomenclature U/I Qty Amount BDA Suit 100% Cotton 2 prs P 2,140.00 Boots, Combat FU 2 prs 1,200.00 Cloth, GOA Green (Latest Spec) 2 set 540.00 Shoes, Dress, Low Cut Light Weight 1 pr 1,050.00 Suit, Jogging Short, Camouflage 1 pr 315.00 T-shirt, Camouflage w/ ARMY MARKINGS 1 ea 130.00 V-Neck, T-shirt 5 pcs 375.00 Bag, Extendable Camouflage 1 ea 880.00 Pack, Camouflage w/o frame 1 ea 750.00 Poncho, Camouflage 1 ea 730.00 Lousy Hat, Camouflage 1 ea 145.00 Total P 8,225.00

3. HPA Letter Directive dtd 29 April 03, subject: Implementing Guidelines on the payment of RCA “In-Cash” & Issuance of “In-Kind” for CY 2003, nullified. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

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Fort Andres Bonifacio, Makati City 1/AGPD 2 May 2003 STANDING OPERATING PROCEDURE NUMBER 06 IMPLEMENTING GUIDELINES AND RULES AND REGULATIONS (IGRR) ON THE

GRANT OF HAZARDOUS DUTY PAY (HDP)

1. References:

a. Circular Nr 02 GHQ, AFP dated 22 April 2002, Subject: Hazardous Duty Pay.

b. AFP Comptroller Letter Nr 95-12 GHQ AFP dated 05 October 1995, Subject: Guidelines in the Grant of Hazard Duty Pay not covered by previous publications. 2. Purpose:

a. To provide a document that shall serve as a specific procedure on how to claim the Hazardous Duty Pay (HDP) related to handling and disposal of explosives and detection of chemical and biological agents used as a weapon.

b. To Provide policies that will distinguish the entitlement of Hazardous Duty Pay from Hazard Duty Pay.

3. Definition of terms: The following are defined as they apply in this SOP a. Ammunition – All designated Class V items. A type of munitions containing explosive or chemical/biological/radiological elements, which may be propelled, placed thrown, dropped, guided, or otherwise directed to inflict damage upon personnel, materiel, or military objectives. It includes among others, small arms ammunition, artillery ammunition, bombs, mines, pyrotechnics, propellant actuated devices, missiles, rockets, grenades, mortar ammunition, demolition charges, and similar or related items and/or components and similar or related items and/or components.

b. Booby Trap – An explosive or non-explosive devices or other material deliberately placed to cause casualties when an unsuspecting person disturbs an apparently harmless object or performs a normally safe act.

c. Demilitarization – A type of non-destructive disposal operation by destroying the offensive or defensive characteristics inherent in certain types of equivalent and material so as to prevent the further use of such equipment and material for its originally intended military or lethal purpose.

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d. Demolition – A violent chemical reaction within a chemical

compound or mechanical mixture evolving heat and pressure.

e. Disposal Operation – The act of disposing unserviceable ammunition and UXO’s by either destructive disposal thru detonation or non-destructive disposal by demilitarization.

f. Explosive(s) – Materials that either detonate or deflagrate. Any chemical compound or mechanical mixture which, when subjected to heat, impact, friction, shock or either suitable initiation, undergoes a very rapid chemical change with the evolution of large volumes of highly heated gases which exert pressures in the surrounding medium.

g. Explosive Ordnance – Items of ordnance containing explosives together with explosive train designed to detonate upon completion of a pre-determined series of events such as dropping, impact, time influence, and disturbance. It includes among others, bombs, artillery ammunition, mines, demolition charges, guided missiles, rockets, nuclear weapons, and similar or related items and/or components.

h. Hazard Duty Pay - The compensation premium or allowance paid to Military Personnel assigned or stationed in work areas which offer risks or danger to health and safety due to exposure to radiation, communicable/ contagious diseases, explosives, combustible dangerous, noxious odor/ toxic chemicals/gas/biological hazards as may be declared and duly certified by the Secretary of Health and/ or CSAFP. (AFP Comptroller Letter Nr 95-12 GHQ AFP dated 05 Oct 1995)

i. Hazardous Duty Pay - The compensation premium or allowance paid to Military Personnel who were involved in the testing of weapons and handling ammunition, explosives and other hazardous chemical and biological agents intended to produce lethal effects.

j. Improvised Explosive Device (IED) – A device fabricated and placed ingenuously, incorporating destructive, lethal, noxious pyrotechnics or incendiary chemicals designed to destroy, disfigure, distract or harass. It may incorporate military stores but normally devised from non-military components. k. Render Safe Procedure (RSP) – That portion of explosive ordnance disposal (EOD) procedure involving the application of special EOD methods and tools provided to interrupt the functions and separate the essential components of the unexploded explosive ordnance (UXO) and improvised explosive devices (IEDs) so as to prevent detonation.

l. Renovation – The restoration of ammunition to a serviceable condition though repair or replacement of parts or components that are not easily removable.

m. Surveillance – The observation, inspection, testing, study, and classification of ammunition, ammunition components and explosives in movement, storage, and in use with respect to the degree of serviceability, safety, and rate of deterioration.

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n. Unexploded Explosive Ordnance (UXO) – Explosive ordnance

which has been primed, fuzed, armed or otherwise prepared for action, and which has been fired, dropped, launched, projected or placed in such a manner as to constitute a hazard to operations, installations, personnel or materiel which remains unexploded from either malfunction, design, or from other cause.

o. Weapon - An end item composed of any combination of assemblies, component, parts and materiel for use in combat in support thereof, either offensively or defensively, to destroy, injure defeat or threaten the enemy. 4. SCOPE: This SOP applies to Army Units requesting for Authority to Perform and issuance of orders for Hazardous Duty Pay for handling and disposing ammunition/ explosives and detecting hazardous chemicals and biological agents intended as a lethal weapon.

5. P OLICIES:

a. The following duties/ activities are classified as hazardous duties:

1) Detection, identification, evaluation, rendering safe, recovery and disposal of an exploded of unexploded explosive ordnance (UXO) and improvised explosive devices. (IEDs). 2) Renovation of primers, boosters, fuzes or similar devices that contain sensitive explosive such as mercury fulminate, lead azide, lead styphinate, diezodinitrophenol. 3) Preparation and testing of lethal materials or devices such as explosives, incendiaries, poison gases and radioactive materials.

4) Testing of new and dangerous equipment. 5) Explosive demolition whether done in the surface, subsurface or underwater. 6) Handling of lethal chemical agents such as nerve gases, blood agents, blisters agents and other lethal biological agents. . 7) Intensive search of a place or area by EOD personnel for unexploded ordnance of any type of caliber, improvised explosive devices (IED) mines booby trap, chemical/biological/radiological materials that are hazardous to life and property. 8) Disposal of serviceable or unserviceable ammunition, explosives ad ammunition components either by detonation or burning. 9) Surveillance of unserviceable non-repairable ammunition with major and critical defects and ammunition due for disposal to insure its safety for continued storage and handling.

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10) Ammunition surveillance to determine their degree of serviceability and rate of deterioration in compliance to AFPR G 400-031 dtd 21 April 92, Subject. Security Maintenance and Surveillance of Ammunition in the AFP, the results of which to be reflected in formats in Cir 7 GHQ AFP dtd4 May 93, Subj: Disposition of Unserviceable Ammunition, Ammunition Components and Explosives. 11) Demilitarization of ammunition and improvised explosives devices (IEDs) either as final dispositive action or preparation of training aids static displays.

b. Officers and enlisted personnel who are actually performing any of the hazardous duties enumerated in para 5 above shall be entitled to Hazardous Duty Pay (HDP) equivalent to fifty percent (50%) of the current rate of their monthly base pay, subject to the policies and procedures prescribed hereunder and the availability of funds. c. Concerned Unit commanders/office chiefs must first request for authority to perform hazardous duty to this Hqs (Attn: G1, PA) one (1) month before the intended quarter of the current year for which the hazardous duty shall be performed.

d. Request for authority to perform hazardous duty shall made quarterly.

e. Request for orders granting Hazardous Duty pay shall be on monthly basis and within the quarter that has an authority to perform.

f. Newly assigned personnel not covered by previous authority to perform hazardous duty shall be requested the needed authority for perform hazardous duty to G1, PA at least one (1) month before the actual hazardous duty activity.

6. RESPONSIBILITY:

a. G1 PA

1) Refers to ACOCS all requests for authority to perform and issuance of orders for Hazardous Duties for evaluation.

2) Validates the recommendation of ACOCS for authority to perform and issuance of orders for Hazardous Duties.

3) Approves and issues authority to perform hazardous duty and/ or grant of Hazardous Duty Pay to the Officers and Enlisted personnel of the Philippine Army.

b. ACOCS

1. Evaluates the request for authority to perform in order to check whether all the activities to be performed are Hazardous Duty.

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2. Evaluates the request for issuance of orders for Hazardous duty to check that all personnel and activities have the required authority to perform hazardous duty.

3. Make appropriate recommendation based of the findings of the evaluation.

4. Maintains a record of all requests for the requests for authority to perform and issuance of orders for Hazardous Duties.

c. Requesting Units

1. Prompt submission of request for authority to perform hazardous duty with attached appropriate list of personnel.

2. Prompt submission of request for the issuance of Hazardous Duty Pay Orders with the following requirements: a) HPA orders authorizing personnel concerned to perform hazardous duties. b) Certification from unit commanders/office chiefs that the hazardous duties were actually performed. c) “After Activity Report” stating therein-specific details on the actual individual hazardous duty, the corresponding date and place of the activities and pertinent pictorials.

7. PROCEDURES: The following procedures shall be followed in securing authority to perform hazardous duty and issuing hazardous duty pay orders. a. Request for Authority to Perform.

1) Concerned Unit commanders/office chiefs shall request to this Hqs (Attn: G1, PA) their request for authority to perform hazardous duty one (1) month before the intended quarter with an attached lists of personnel

2) G1, PA shall refer the request to ACOCS for evaluation.

3) ACOCS evaluate the request shall subsequently recommend to G1 PA to issue orders for authority to perform.

b. Request for the issuance of orders granting HDP: 1) Upon completion of hazardous activity, the unit commanders/office chiefs shall initiate request to this Hqs (Attn: G1, PA) for the issue orders granting hazardous duty pay for personnel concerned. Such request shall be supported with the following documents:

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a. HPA orders authorizing personnel concerned to perform hazardous duties. b. Certification from unit commanders/office chiefs that the hazardous duties were actually performed. c. “After Activity Report” stating therein-specific details on the actual individual hazardous duty, the corresponding date and place of the activities and pertinent pictorials. 2) G1, PA shall refer the request for the issuance of Hazardous Duty Pay to ACOCS for evaluation. 3) ACOCS evaluates and subsequently recommend to G1 PA the issuance of orders granting Hazardous Duty Pay to concerned personnel 4) G1 PA issue orders granting Hazardous Duty Pay to concerned personnel upon approval of CG PA

8. EFFECTIVITY: This SOP takes effect upon publication. 9. RECESSION: This SOP rescinds SOP Nr 08 HPA dated 25 September 2002

BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “E”

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Fort Andres Bonifacio, Makati City 1/AAG 12 November 2002

SUBJECT: Cost Adjustment on the RCA “In-Cash” and “In-Kind” Portion TO: All Concerned 1. References: a. HPA Letter Directive dated 18 March 2002, Subject: Implementing Guidelines on the payment of RCA “In-Cash” and Issuance of RCA “In-kind” for CY 2002. b. OG1 SDF as approved by CG, PA dated October 2002, Subject: Cost Adjustment of RCA “In-Kind”. 2. In view of the decrease in the prices of RCA “In-Kind” items, paragraph 3a ref1a above is hereby amended to read: “The RCA given in cash and “In-Kind” for reenlistees will be readjusted

effective 01 October 2002. The “In-Cash” portion will be THREE THOUSAND SEVEN HUNDRED SIXTY FIVE PESOS AND 85/100 (P3,765.85) for Enlisted Women (EM) and FOUR THOUSAND ONE HUNDRED NINETEEN PESOS AND 20/100 (P4,119.20) for Enlisted Women (EW). The amount for the “In-Kind” portion will be EIGHT THOUSAND SIX HUNDRED (P8,600.00) PESOS for EM and SEVEN THOUSAND FOUR HUNDRED TEN (P7,410.00) PESOS for “EW “. For Enlisted Men Nomenclature U/I Qty Amount BDA Suit w/o Cap 100% Cotton pair 2 P2,140.00 Boots, Combat FU pair 2 2,400.00 Cloth, GOA Green set 1 270.00 Shoes, Dress, Clarino pair 1 840.00 T-shirts, Camouflage w/ Army Markings each 2 260.00 Shorts, Jogging, Camouflage each 1 185.00 Bag, Extendable Camouflage each 1 880.00 Pack, Camouflage w/out frame each 1 750.00 Poncho, Camouflage each 1 730.00 Lousy Hat, Camouflage each 1 145.00 TOTAL - - - - - - - - P 8,6000.00

For Enlisted Men

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Nomenclature U/I Qty Amount BDA Suit w/o Cap 100% Cotton pair 2 P2,140.00 Boots, Combat FU pair 1 1,200.00 Cloth, GOA Green set 1 270.00 Shoes, Dress, Clarino pair 1 840.00 T-shirts, Camouflage w/ Army Markings each 2 260.00 Shorts, Jogging, Camouflage each 1 185.00 Bag, Extendable Camouflage each 1 880.00 Pack, Camouflage w/out frame each 1 750.00 Poncho, Camouflage each 1 730.00 Lousy Hat, Camouflage each 1 145.00 TOTAL - - - - - - - - P 7,410.00 3. Be guided accordingly. BY COMMAND OF LIETENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City 1/AAG 22 August 2002 CIRCULAR NUMBER 02

AMMENDMENT TO CIR NR 3, HPA DTD 3 APR 2001 SUBJECT: PARACHUTIST’S PAY

1. Paragraph 5 of Nr 3, dated 3 Apr 2000, is amended to read:

5. POLICIES:

a. Only a parachutist on parachute duty is eligible for parachutist’s pay. To be able to claim parachutist’s pay, such parachutist’s must make at least one jump from an aircraft in flight during any quarter of the year. b. A rated parachutist’s placed on parachute duty, who has not made a parachute jump from an aircraft in flight for at least one year must make a qualifying jump in order to qualify for parachutist’s pay.

c. A student parachutist’s must make at least one parachute jump from an aircraft in order to be entitled parachutist’s pay.

d. No Officer or EP except active members of the Philippine Army Parachute Team shall be placed on parachute duty for more than a period of one month in any given quarter (three months) of the year. Thus, parachutist’s pay to those entitled shall be payable once for every quarter only, and for this purpose, to be entitled to parachutist pay, the Officer or EP must perform at least one (1) jump during the three-month period for which parachutist’s pay is claimed.

e. The Philippine Army Parachute Team with no more than fifteen (15) of its active members may be placed on parachute duty in a particular month provided that at least one skydiving activity is actually performed in that particular period.

f. Unit Commanders concerned shall be so echelon their Officers and EP that a tactically self-sufficient group will be on parachute duty in any one-month in anticipation of operational requirements.

g. Military personnel not on parachute duty in a certain month may be authorized to jump provided such jump shall not entitled them to parachutist’s pay.

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2. EFFECTIVITY: This Circular takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: OFFICIAL: RODOLFO L VASQUEZ BGEN AFP Chief of Staff (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/AGP A 28 May 2003 SUBJECT: Amendatory Rules and Regulations –Governing the Monetization

of Leave Credits of Government Officials and Employees TO: See Distribution 1. Reference: CSC-DBM Joint Circular No 2-97 dated 25 June 1997, Subject: same as above. 2. Per reference, officials and employees in the career and non-career service whether permanent, provisional, temporary or casual, shall be allowed to monetize a maximum of thirty (30) days vacation leave/service credits, subject to the following conditions:

a) There shall remain five (5) days vacation leave/service credits after monetization; and

b) Said official and employee has accumulated no less than fifteen (15) days vacation leave/service credits, in which case he can monetize no more than ten (10) days.

3. The monetization of leave credits shall be availed of only once a year.

4. An official or employee who have availed of this privilege shall still go on five (5) days forced leave, subject to the provisions of Executive Order No 1077 dated January 9, 1986 and its implementing rules and regulations.

5. Employees holding position below salary grade 19 shall be given preference in the availment of this privilege.

6. Application for monetization of leave credits shall be made in the prescribed Leave Form, CSC Form No 6 without indicating the inclusive dates. The number of days applied for monetization shall be indicated instead. Orders shall be issued by the AAG relative to the approved applications for monetization which shall be the basis for the payment thereof.

7. Computation of the money value of the Leave Credits shall be in accordance with the following formula:

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Monthly Salary Money value of the _____________ X Nr of Days = Monetization Leave 22

8. For implementation. BY COMMAND OF LIEUTENANT GENERAL DELOS SANTOS: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

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FCPA3 21 March 2006 SUBJECT: Guidelines on the Utilization Stamp Pad in

the Pay Slips Used for Loan Application TO: See Distributions

1. References:

a. HFCPA Letter Dir dated 8 Mar 01, Subject: Application for Loan of Mil Personnel not processed by Servicing Unit.

b. HFCPA Letter Dir dated 30 Aug 04, Subject: Signing of Loan Application and Authentication of Pay Slips.

2. In reference to the above, additional guidelines are hereby prescribed specifically on the standard utilization of stamp pad in the original pay slips that are used for loan application from the different Financial Institution (FIs) by PA personnel and civilian employees.

a. Only the original pay slips that are printed at EDP Br shall be allowed to be used for loans applied by military and civilian personnel.

b. All pay slips used for loan application shall be properly marked with stamp pad to avoid usage for loan from other FIs.

c. The stamp pad bearing the marking “USED/APPLIED FOR LOAN” shall be used for the intended purpose for uniformity and control.

d. The stamp pad shall be provided by this Center and shall only be used by the FSUs for the purpose.

e. Marked pay slips used to support loan application and are disapproved can be used only for other loans from FIs if presented to the FSUs for proper re- indexing.

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3. This directive shall take effect upon publication.

4. For guidance and strict compliance. (Sgd) TOMAS A PADILLA Colonel FS (GSC) PA Commanding Officer DISTRIBUTION: All FSU Commanders CO, HHSU C, EDP C, FRB

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AAG 01 October 2003

SUBJECT: Co-Maker Problem TO: All Unit Commanders Chief of Offices

1. It has been observed that some military and civilian personnel serving as co-maker of the personnel applying for Loan in some financial institutions accredited to the AFP are not aware of their obligation/liability of which he/she shall be responsible to pay/settle the account being borrowed in case the principal borrower failed to settle the said loan due to separation from the service. 2. Per coordination with AFPSLAI, AFPMBAI and AMSWLAI there are related incidents that automatic deductions from the co-makers salary took effect without there knowledge. However, prior to the approval of loan, contract was signed by both parties (borrower and co-maker) regarding this type of agreement. 3. Henceforth, all military and civilian personnel are reminded to be cautious and aware of their obligation/liabilities before agreeing to act as co-maker to any loan application. 4. Personnel Officers of the respective units/offices are held responsible in giving advice/guidance to personnel who are serving as co-maker before signing a loan application. 5. For widest dissemination and complaints. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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1/ 15 September 2003 SUBJECT: Reiteration on the Implementation of HPA Letter Directive

dated 30 July 2001 re Measures to Reduce Excessive Loans of PA Personnel

TO: All Concerned 1. Reference: HPA Letter Directive dated 30 July 2001, Subject: Measures to Reduce Loans of PA Personnel.

2. The Command once again is reiterating on the implementation of HPA Letter Directive dated 30 July 2001 regarding the Measures to Reduce Excessive Loans of PA Personnel, specifically in paragraphs 4 and 5, which states: 4. Policies

a. The Monthly minimum take-home pay of PA military personnel and civilian employees shall not be lower than P2,000.00, over and above the subsistence allowance all mandatory deductions have been made. b. An Officer, Enlisted Personnel or Civilian Employee must have served at least one year or more after the date he/she joined the PA in order to be eligible to apply for loans. A Candidate Soldier, Officer Candidate or Officer Preparatory Candidate is not allowed to enter into any loan arrangement while undergoing training. The same applies to reinstates that must first serve for at least one year after their reinstatement before they can be allowed to enter into loans. c. Only the original (green) pay slips printed by the EDP Branch, FCPA and its facsimile copies, duly authenticated by the Finance Records Branch (FRB), Finance Center, Philippine Army (FCPA) or by the Finance Service Units (FSUs) shall be attached they can be allowed to enter into loans. d. Unit Commanders and Chiefs of offices shall religiously scrutinize the need and rational of loan applications of personnel under their supervision and in no case shall I they endorse the same when the net take home pay is lower than the minimum limit as per paragraph 4a above. They shall likewise look into the family financial status of their personnel to find out if the minimum take home pay and the subsistence allowance will suffice for their personnel to find out if the minimum take home pay and the subsistence allowance will be suffice for their monthly family expenses.

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e. In the event of emergency, newly commissioned/enlisted personnel may be allowed to enter into a loan, provided their commander/head office shall their co-maker. f. Loan applications shall be subject to the endorsement of the immediate unit commanders (battalion level and above) or chiefs of office only. No other officer of any unit/office is authorized to endorse loan applications in his absence.

5. Responsibilities:

a. Unit Commanders/Chief of Offices shall be held responsible:

1) For the proper management of the pay and allowance of personnel under their command.

2) To Scrutinize, evaluate and monitor the financial status of all their personnel especially those who have several loan deductions.

3) To steer and encourage their personnel into practicing thrift and frugality in spending their hand earned money and promote savings for future needs.

4) To include in the conduct of regular TI & E the effect of the loan interests and other fees collected by lending institutions for loans availed by their personnel vis-à-vis the effect of having money saved for the future emergencies.

5) To reproduce copies of this directive to be given to personnel who have newly reported to their office/unit and form part of their orientation briefing.

b. x x x x x x x x x

3. In this connection, personnel officers of respective unit/office are reminded for the strict implementation and proper dissemination of this letter directive.

4. Be guided accordingly. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifcaio, Metro Manila AAG 16 August 2005 SUBJECT: Creation of PA Claims and Benefits Board TO: All Concerned 1. REFERENCES: a. Irregularities that are being referred to/investigated by OG1, PA.

b. Policies related to Claims and Benefits.

2. GENERAL: The Philippine Army (PA) initiated reforms to efficiently and effectively manage its resources. This is to ensure that financial resources are judiciously appropriated to priority organizational requirements. Hence, application for claims and benefits due to all personnel of the PA shall be properly screened to prevent undue waste of financial resources. 3. PURPOSE: To facilitate the deliberation of questionable/doubtful applications for claims/benefits and other entitlements of Officers/EP who are on active service and those who are due for retirement/separation from military service.

4. POLICIES/GUIDELINES:

a. Processing of claims/benefits is under the functional supervision of the office of Assistant Chief of Staff for Personnel, G1 through the Pension and Gratuity Assistance Branch (PGAB), APMC. b. PGAB, APMC shall determine applications for claims and benefits of Officers/EP that are subject for deliberation by the Claims and Benefits Board and endorsed to OG1 for further verification prior to the convening of the Board. c. The PA Claims and Benefits Board shall be composed of the following: EX – O, G1 - Chairman EX – O, APMC - Vice Chairman Deputy, ACS - Member C, Military Affairs Br, AJA - Member

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C, Investigation Br, APM - Member C, Invest Br, IG - Member C, CI Br, OG2 - Member C, PGAB - Member

d. Convening of the Board:

The Board during its term of office shall convene at the call of the Chairman anytime when a considerable number of cases as recommended by PGAB, APMC shall be deliberated. The Board may also convene anytime a majority of its total members is present. e. Board Decisions. A majority of the total permanent members of the board must agree on any decisions of the board and on each of the application on hand.

4. RESPONSIBILITIES:

a. The Claims and Benefits Board are responsible for the determination of the validity of claims and benefits applied for by Officers/EP due for retirement/separation and shall submit findings/recommendations to CG, PA (Thru: OG1). b. All cognizant staff/Officers at HPA level shall within limits authorized by existing rules and regulations shall render appropriate staff support to ensure the effective implementation of this directive.

5. EFFECTIVITY: This letter directive takes effects upon publication. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Metro Manila FCPA3 13 March 2006 MEMORANDUM NR 2006-04 SUBJECT: Issuance of Interim and Final Statement

of Last Payment (SLP) for PA Retirees TO: See Distributions

I. REFERENCES:

a. GHQ Letter Directive dated 19 May 93, Subject: Policy on the Issuance of Certificate of Last Payment.

b. HPA Letter Directive dated 18 Nov 91, Subject: Statement of Last Payment.

c. Conference/Workshop conducted at HFCPA on 27-28 February 2006.

II. PURPOSE:

This Memorandum prescribes the policies, procedure and responsibilities of concerned individual and units pertaining to the issuance of the Statement of Last Payment (SLP) for PA personnel who shall retire from the military service.

III. RATIONALE OBJECTIVES:

The primary objective of this memorandum is to facilitate the issuance of Statement of Last Payment (SLP) for Army personnel who shall optionally or compulsorily retire from the military service. Likewise, this memorandum is published to attain uniformity of policy and format in the issuance of SLP of retiree. The Interim SLP referred hereto shall be used purposely for securing retirement clearances while Final SLP shall be the basis of PGAB, APMC in the preparation of Disbursement Vouchers (DVs) for the retirement benefits of retiree.

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IV. PROCEDURES:

a. INTERIM

5. The unit of the retiree shall issue and prepare the SLP at least one (1) year prior to actual date of retirement.

6. The SLP shall bear the heading of the retiree’s unit.

7. The SLP shall be marked with word “Interim” at the bottom of the title Certification.

8. All earnings and deductions of the retiree shall be indicated in the Interim SLP, including collateral entitlements received during the period covered.

9. The SLP shall be signed by the unit Finance NCO, DO and CO of payroll unit.

10. The duly processed SLP shall be signed by the processing NCO, DO and CO of the servicing FSU.

11. The SLP shall be forwarded to the Field Accounting Unit (FAU) for notation of the Chief Accountant.

12. The duly signed SLP shall be forwarded to Financial Records Branch, FCPA for authentication of Chief, FRB, FCPA.

b. FINAL

1. The FSU shall prepare the SLP of the retiree upon presentation of the retirement order or three (3) months prior to the actual date of retirement.

2. The SLP shall bear the heading and unit seal of the issuing FSU.

3. The SLP shall be marked with word “Final” at the bottom of the title Certification.

4. The FSU shall indicate overpayment and obligation incurred by the retiree, if any.

5. All earnings and deduction of the retiree shall be indicated in the SLP to include all collateral entitlements to be received by the retiree until the date of his/her retirement.

6. The duly processed SLP shall be signed by the Processing NCO, DO and CO of the servicing FSU.

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7. The SLP shall be forwarded to the Field Accounting Unit

(FAU) for notation of the Chief Accountant.

8. The duly signed SLP shall be forwarded to Financial Records Branch, FCPA for authentication of Chief, FRB, FCPA.

V. POLICIES:

1. All personnel who shall retire from the military service either optional or compulsory shall secure two (2) sets of SLP; the Interim and Final SLP.

2. The SLP shall be deemed as separate and distinct from property accountability clearance. The property clearance is not a requirement for the issuance of SLP.

3. The issuance of SLP for the retiree shall be reflected in the units Report of Changes for the preceding whole month prior to the date of retirement.

4. EDP, FCPA shall furnish OIS, FCPA a copy of the Final SLP for monitoring and reference.

5. The pay data cards (PDCs) of the retiree shall be forwarded by the FSUs to this Center (Attn: C, FRB) immediately together with the Final SLP.

6. Final SLP shall be automatically prepared three (3) months prior to the personnel retirement date with or without presentation of the retirement order.

7. Financial Records Branch shall forward to PGAB, APMC the duly authenticated Final SLP as basis in the preparation of retirement claims.

VI. RESPONSIBILITY:

a. The individual retiree shall be responsible for securing and providing the servicing FSU the copy of his/her retirement order.

b. Preparation of the Interim Statement of Last Payment (SLP) shall be the responsibility of the unit of the retirees concerned.

c. The servicing Finance Service Unit (FSU) is responsible for the preparation of the Final SLP.

d. FSU shall be responsible for the sending of the dully signed SLP to HFCPA (Attn: C, FRB) for authentication.

e. Financial Record Branch (FRB) shall be responsible to forward the dully authenticated Final SLP of the retirees to PGAB, APMC as basis in the preparation of vouchers for the retirement benefits.

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VII. RECESSION CLAUSE: This Memorandum rescinds all other Directives and SOPs published by this Center.

VIII. EFFECTIVITY: This SOP shall take effect upon approval and publication. (Sgd) TOMAS A PADILLA Colonel FS (GSC) PA Commanding Officer DISTRIBUTION: All FSU Commanders CO, HHSU Chiefs, Coordinating Offices Chiefs, Operating Branches

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Fort Andres Bonifcaio, Metro Manila 1/AGMP2 10 April 2000 SUBJECT: Implementing Circular of RA 8220 (Additional Enlisted Grade in the AFP) TO: All Post Unit Commanders/Chief of Offices 1. Reference: Radio Message from OTAG, GHQ Cite Nr A3-03-389-20 date March 2000, Subject: Implementing Circular of RA 8220.

2. Per reference above, the implementing Circular of RA 8220 mandates the retirement of EP subsequently promoted in the rank of Chief Master sergeant upon attainment of three (3) years tenure in grade.

3. The provision of this circular applies to those Enlisted Personnel who were promoted to the rank of Chief Master Sergeant after 27 March 1997, in this connection advise your affected personnel accordingly. BY COMMAND OF LIEUTENANT GENERAL GAZMIN: (Sgd) ALEX B MAGLAJOS Captain (AGS) PA Asst Adjutant General

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Fort Andres Bonifacio, Metro Manila 1/AGPD/91-102 25 September 1991 SUBJECT: Additional Death Benefits for KIA TO: All Unit Commanders 1. Reference: AFPMBAI Resolution Nr. 20, series of 1991 dated 22 March 1991. 2. The AFPMBAI Board approved the granting of additional death benefit of Five Thousand Pesos (25,000.00) for members of the AFP and PNP killed in Action (KIA) on or after 22 March 1991 with no additional cost to them. 3. The applications for additional benefits for members Killed in Action may be filed separately from or with the regular SGTI claims and shall be accompanied by an After Operation Report and a Spot Report from his immediate Commanding Officer in the AFP or ETE. 4. For widest dissemination. BY COMMAND OF MAJOR GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General DISTRIBUTION: “E”

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Fort Andres Bonifacio, Metro Manila 1/AGPD/92-70 07 August 1992 SUBJECT: Report of death TO: See Distribution 1. Reference: Memorandum from OJ1, GHQ AFP dated 28 July 1992, subject as above. 2. In consonance with above reference, effective immediately all unit commanders are directed to transmit to this Hqs (Attn: G1) by any fastest means of communication (telephone/wire message, etc) information regarding death of the following: a. Senior Officers (Generals and Colonels both in the active and retired). b. Immediate family members of General officers in the active service. 3. Information shall include: a. Name and rank of the deceased personnel. b. When and where death occurred. c. Where the body lies-in state. d. Time, date and place of interment if available, otherwise, second notice shall be provided for this purpose. 4. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General DISTRIBUTION: “E”

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3/AGPD/92-27 6 March 1992 SUBJECT: Assistance to the Bereaved Family During Funeral Wake TO: See Distribution 1. It has been observed that no specified office/unit is particularly attending to the needs of the direct dependents of deceased military personnel during the wake at the Post Chapel/Mortuary. As a result, the bereaved family is frequently left unattended especially on matters pertaining to the availability of transportation, billeting, meals and refreshments during the wake and interment and other related activities prior to the interment of the deceased. 2. Henceforth, in order to extend utmost assistance to the next of kin of the deceased military personnel, the GRU, SSBde will have the following functions in addition to its primary mission: a. Coordinate with G4, PA for the transportation of the cadaver from the mortuary to the residence of the deceased military personnel and/or during interment. b. Provide transportation and meals/refreshments during funeral wake at the Post Chapel. Mortuary. c. In coordination with the PGAB, FCPA, provide billeting for the bereaved family while staring inside Fort Bonifacio. d. For deceased officers, coordinate with the Morale and Welfare Branch, OG1, PA on site preparation/program of activities for the neurological services. e. Coordinate with OG4, PA for the transportation of soldiers who are detailed on vigil. f. Coordinate with OG3, PA/SEG, PA for the availability of escorts if the cadaver is to be transported to the residence/home province of the deceased and for the appropriate ceremonial troops for the interment.

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3. Funds necessary in accomplishing the above additional functions of QMGRU, SSBde shall be charged to the Funeral Assistance Special program to be allocated by G6, PA. 4. This directive takes effect upon publication. BY COMMAND OF MAJOR GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General DISTRIBUTION: “E”

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Fort Andres Bonifcaio, Metro Manila 1/AGPD 12 July 1993 SUBJECT: LOD Board Proceedings TO: All Unit Commanders

1. It has been noted that some LOD Boards determining the LOD status of deceased military personnel are conducting the proceedings haphazardly. There are several instances when the cause of death is clearly attributable to grave misconduct on the part of the deceased, yet the status is declared “In Line Duty”.

2. In this connection, all unit commanders are reminded to check the proceedings of their LOD Board before endorsing the same to this Headquarters.


BY COMMAND OF CHIEF OF STAFF:

(Sgd) MATEO B BARRION JR Colonel FA (GSC) PA Adjutant General

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Chapter 8

Miscellaneous Policies

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Fort Andres Bonifacio, Makati City 16 November 2005 SUBJECT: Administration and Utilization of Unit Sustainment Fund TO: All PA Major Unit Commanders

I. References:

a. HPA Letter directive dated 25 Feb 04, Subject: Utilization of the Unit Sustainment Fund. b. HPA Letter directive dated 28 Feb 05, Subject: Utilization of Unit Sustainment Fund. c. Resource Management Directive Number 2005-01 dated 11 April 2005, Subject: Utilization of Unit Sustainment Fund. d. Workshop on the USF with the Chiefs of Staff of Major Subordinate Units on 21-22 October 2005. II. Rationale: The Unit Sustainment Fund (USF) being provided to major line units, has been formed and conceptualized to devolve centrally managed funds to major subordinate units and provides the commanders discretion in the management and prioritization of the utilization of available resources. The USF, which was taken from specific projects and activities of the PA budget and is distributed to units for immediate impact and more direct control by subordinate commanders, is over and above the Direct Support Funds (DSF) regularly received by units as their MOOE. In order to ensure responsibility and accountability on the administration and management of these resources, a series of letter directives had been published. However, with recent reforms in resource management, appropriate changes have to be effected with the case of the USF.

III. Purpose:

A. To establish a clear-cut policy on the administration, management and utilization of the USF and subsequently draw better understanding and common

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interpretation of the guidelines and policies embodied in this directive from the concerned units. B. To provide greater degree of responsibility, propriety, transparency and accountability in planning, programming and utilizing the US. IV. Definition of Terms: A. Unit Sustainment Fund (USF) – additional fund support to major line units provided on a quarterly basis to augment the DSF. B. Direct Support Fund (DSF) – regular MOOE fund support being received by units on a quarterly basis. C. PA Program and Budget Advisory Committee - the body that principally oversees the administration and implementation of the Planning, Programming and Budgeting System (PPBS) in the Philippine Army. V. Policies: A. The PA, as force provider, shall focus on organize, train, equip and sustain mission. Similarly, this should be the focus in the utilization of SDF at all levels. However, with the termination of the TRIAD Enhancement Fund (TEF), the USF may also be used to augment requirements for operations. B. The USF shall be meticulously and judiciously planned according to its purpose and within the allocated amount that is determined by this Headquarters every quarter of the year. C. To achieve transparency while creating a more visible impact on the utilization of the USF, the PBAC of the Major Units should deliberate their respective USF POE with the participation of Brigade and Battalion Executive Officers. The POE should cover the priority requirements of the Command/Unit based on but not limited to the specific projects/activities attached herewith as Inclosure “A”. D. For programming purposes, the allocation of the USF is as follows: Command/Unit Headquarters - 30% Command/Unit Commander’s Support for Subordinate Units - 30% Subordinate Units - 40% Total 100% E. The 40%-340%-30% allocation for logistic, operations and other activities, respectively, applies only at the Command/Unit Headquarters. F. OPCON units may be provided support out of the USF on a case to case basis.

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G. The USF and its utilization are subject to accounting, auditing and other applicable laws, rules and regulations. VI. Procedures: (Inclosure “B”) A. The PBAC of the Major Subordinate Units shall be composed of the following: Chairman - Chief of Staff Vice-Chairman - G3 Members - General Staff Secretariat - MFO B. PBAC of the Major Subordinate Units must convene to deliberate on the proposed POE for any quarter early enough to be able to submit the following to the HPA (Attention: ARMO) not later than two (2) weeks before the end of the quarter:

1. Proposed POE for the succeeding quarter; and 2. Fund Utilization Report of the previous quarter.

C. PBAC deliberation of the USF Recipient Units must cover both

the DSF and the USF in order to ensure that no support for programs and activities is duplicated. The transmittal of the proposed POE should include a certification that the programs included in the USF are not and cannot be amply covered with the Command/Unit DSF. D. The submission of the proposed POE for the succeeding quarter and the Fund Utilization Report of the preceding quarter are mandatory requirements for the release of USF. Formats of Fund Utilization Report and the proposed POE are as attached in HPA Directive dated 01 June 2004, Subject: Unit Briefings on the Unit Sustainment Fund (Inclosure “C”). E. USF Recipient Commands/Units may be called upon to present their proposed POE and/or their USF Utilization Report to the HPA PBAC. F. The total amount to be presented by USF Recipient Commands/Units should be in accordance to the percentage allocation provided for under paragraph V,D of this directive.

G. The 30% of the USF for the Command/Unit Headquarters shall be

programmed to support the Command/Unit Headquarters and its Support and Service Support Units (HSBn, DTU, Station Hospital, MP Bn ECC). The following units, although based at the Command Unit Headquarters, are considered as subordinate units: MIB, FAB, SIG BN, Provisional Units, DRCs, Special Task Forces.

H. The 30% command/Unit commander’s Support for Subordinate Units provides flexibility and discretion for the Command/Unit Commander to support his thrusts and priority programs. However, all of these must be for the benefit of the subordinate units. In the end, the support ratio between the Headquarters and

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Subordinate Units should be 30% and 70%, respectively, and this should be clearly seem in the Fund Utilization Report. The following programs activities/items may be considered: Command directed operations, additional foodstuff, BA 30, medical evacuation and other operational requirements. I. The 40% programmed for subordinate units shall automatically allocate the following m8nimum amounts: UNIT AMOUNT Brigades, Task Forces, Artillery Regiment 40,000

Infantry Battalions 50,000 MIB, Cadre Battalions 25,000 DRCs, TGs, SIG, CAUs, FABs, SRCs 15,000 While the remaining portion of the 40% would still be for the subordinate units, its allocation shall be subjected to PBAC deliberation. J. The following programs and activities are not covered by the USF; M35 tires and vehicle batteries; major repair of the sea crafts; major repowering; purchase of motorcycles; troop Hutment (change of station). K. USF recipient Commands/Units may request for the amendment of their approved POE provided it will be sufficiently justified. Requests for revision must reach HPA (Attn: ARMO) not later than the end of the current quarter. The revised POE duly signed by the Unit Commander must be attached to the basic letter request containing the justifications. L. Release of funds shall be specifically in accordance to the approved POE. VII. Responsibilities:

A. HPA

1. ARMO

a. Serve as secretariat in the implementation of the USF; b. Provide guidance, monitors and evaluates the implementation of this directive, in coordination with the G-Staff and MFO;

2. G-Staff

a. Assist in the evaluation of the allocation and utilization of the USF;

b. Monitor the implementation of the USF in the purview of their respective functions.

3. MFO

a. Ensure the timely and accurate release of USF to units;

b. Assist in the evaluation of the allocation and utilization of the USF.

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4. IAS a. Include the utilization of USF in the course of the audit of PA units;

b. Provide inputs in the evaluation of existing policies, directives and SOPs on USF and resource management.

B. Major Subordinate Units 1. Commanders are accountable and responsible on the utilization of USF of their respective Command and Subordinate Units, including the strict implementation of this directive. 2. Commanders should ensure that support requirements of the Command/Unit should be covered or prioritized for allocation as deliberated by their respective PBACs. 3. Commanders should ensure the participation of all stakeholders and the widest dissemination of this directive. VII. RESCISSION: All existing rules and regulations or parts there which are inconsistent with the provision of this directive are hereby rescinded. IX. EFFECTIVITY: This directive shall take effe3ct upon publication. (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifacio, Makati City MFO/Mgnt 05 September 2005 SUBJECT: Billing and Fund Transfer System TO: All Concerned

1. Reference: GHQ Cir Nr 2005-08 dated 28 May 2005, Subject: Billing and Fund Transfer System.

2. Purpose: To provide the guidelines for the billing and corresponding transfer of funds pertaining to activities that were undertaken or carried for the benefit of other AFP units and in situation wherein other AFP units have undertaken activities for the benefit of the Philippine Army.

3. Background: Per above reference, the GHQ-led Centrally Managed Items (CMI) system was deactivated, whereby activities that need to be centrally executed at GHQ level which will directly benefit the PA and activities that will be executed at PA, that will directly benefit other AFP units, shall be carried out through the concept of Billing and Fund Transfer System.

4. Policies:

a. Billing System shall be consolidated on a monthly basis by MFO to be forwarded to GHQ, MFO.

b. The Quarterly Net transfer Billing prepared by GHQ, MFO shall be the basis in the actual transfer of funds.

c. Recipient Units shall be responsible in the proper liquidation of funds received from other units.

d. Personal Services shall be given priority in the release of funding requirements and Notice of Cash Allocation (NCA).

5. Procedures:

a. PA Receives Billing Statement

i. Upon receipt by MFO of the Billing Statement, MFO forwards same to RMO and concerned Program Director for validation. The validated Billing Statement will be sent back to MFO as basis for reconciling with GHQ, MFO

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computed Billing Statement would be sent back to MFO as basis for reconciling with GHQ, MFO computed Billing Statement.

ii. MFO, PA together with other AFP MFOs will have a Quarterly Reconciliation Conference to be orchestrated by GHQ, MFO in order to validate the accuracy of Billing Statements affecting their respective commands.

iii. After necessary corrections and updates had been made, MFO submits the Quarterly Net Billing Statement to GHQ, MFO ten days after the reconciliation conference.

iv. MFO then receives the Final Quarterly Net Billing Statement from GHQ, MFO that will serve as basis for MFO in the preparation of Final Quarterly Net Transfer Billing Statement.

v. After RMO concurs with the Final Quarterly Net Billing Statement prepared by MFO, Program Directors prepare DF on Chargeability that will be forwarded to CG, PA for approval on the fund transfer.

vi. Accounting Services obligations funds based on the Approved Quarterly Net Transfer Billing and transfers NTA and records in their Book of Accounts transaction made.

b. PA Sends Billing Statement

i. PA Units send billing to concerned Program Director for subsequent submission to RMO for consolidation and validation.

ii. RMO submits validated billing to MFO.

iii. MFO prepared Billing Statement with the concurrence of RMO to be submitted to GHQ, MFO copy furnished MFO of concerned unit.

iv. MFO together with other AFP MFOs will have a quarterly reconciliation conference to be orchestrated by GHQ, MFO in order to validate the accuracy of Billing Statement affecting their respective commands.

v. Based on the Quarterly Net Transfer Billing Statement received from GHQ, MFO, MFO ensures the fund obligation and NTA transfer from the concerned MFO of other AFP units to PA.

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6. This Directive takes effect upon approval.


BY COMMAND OFMAJOR GENERAL ESPERON JR:


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11 April 2005

RESOURCE MANAGEMENT DIRECTIVE NR 2005-01

UTILIZATION OF THE UNIT SUSTAINMENT FUND

I. REFERENCES: a. CG, PA Letter Directive dated 28 February 2005, Subject: Utilization of the Unit Sustainment Fund. b. CG, PA Letter Directive dated 01 June 2005, Subject: Unit Briefings on the Unit Sustainment Fund. c. CG, PA Letter Directive dated 25 February 2005, Subject: Utilization of Unit Sustainment Fund.

II. PURPOSE: This Resource Management Directive is issued to reinforce the existing directives on Unit Sustainment Fund.

III. GUIDELINES: A. The Major Service, as force provider shall focus on organize, train, equip and sustain missions. Similarly, this should be the focus in the utilization of USF at subordinate unit level. GHQ shall center on enhancement of operations. B. The Unit Sustainment Fund (USF) shall complement, not supplement, the TRIAD Enhancement Fund (TEF) being provided by GHQ to support combat, intelligence and civil-military operations. C. Existing guidelines on the preparation, utilization and reporting of the USF remain in effect. D. Requests for fund support from subordinate units for activities covered under USF should be funded out of the USF.

IV. POLICIES:

A. The USF shall be meticulously and judiciously planned according

to its purpose and within the allocated amount that will be determined by this Headquarters every quarter of the year. B. A USF Program of expenditure (POE) shall be prepared by units based on total amount of USF allocated.

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C. To achieve transparency while creating amore visible impact on

the utilization of the USF, the subordinate units’ Program Budget Advisory committee (PBAC0 shall deliberate the USF POE. D. The POE shall be submitted to and approved by this Headquarters (Attn: ARMO) prior its implementation. E. Fund utilization Reports shall be evaluated and compared with

the units’ approved POE. The utilization report of the First Quarter shall serve as basis for the release and approval of the third Quarter USF and so with the succeeding Quarters. F. Utilization of USF is subject to accounting and auditing rules and regulations.

V. RESPONSIBILITIES:

A. HPA

1. ARMO

a. Provides guidance, monitors and evaluates the implementation of this resource management Directive, in coordination with the G-staff and MFO. b. Recommends new and/or amendment of policies, directives and sops in relation to the Utilization of USF.

2. G-Staff

a. Initiates the prompt release of funds allocated for the USF of units; and


3. MFO

a. Ensures the timely release of USF to units; and


4. IAS

a. Includes the utilization of USF in the course of the audit of PA units and

b. Provides inputs in the evaluation of existing policies, directives and SOPs on USF and resource management.

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B. SUBORDINATE UNITS

1. Commanders are accountable and responsible on the utilization of USF of their respective commands/Units. 2. Commanders should ensure that support requirements of the command/Unit should be covered or prioritized for allocation as deliberated by respective PBACs.

VI. PROCEDURES: The procedure attached as a flowchart in the CG, PA Letter Directive dated 25 February 2004 on Utilization of Unit Sustainment Fund is in effect, except for the following:

A. Effective 01 February 2005, ARMO has been designated s the Office of Primary Responsibility for USF; and

B. Per HPA SOP Nr 2, dated 26 Feb 05, C, ARMO has been designated as Chairman of the PA Junior PBAC.

VII. RESCISSION:

All existing rules and regulations or parts hereof which are inconsistent with the provisions of this directive are hereby rescinded.

VI. EFFECTIVITY: This Resource Management Directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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Fort Andres Bonifcaio, Makati City 1/AAGP 13 December 2004 SUBJECT: Austere Christmas Celebration TO: All Concerned

1. As a way of fostering amity, sharing goodwill and celebrating the spirit of the advent season, it has been an annual tradition for units and offices to conduct Christmas Activities. This joyous tradition is desired; however, the prevailing difficult times dictate that such practice must be conducted with minimal expense.

2. So as not to dampen the spirit of the Yuletide Season, units and offices may conduct activities that befit the Christmas Season so long as expenses are supported out of the units/offices own resources.

3. Therefore, all units and offices are enjoined to conduct simple and austere Christmas activities, limited to the following:

a. Simple lunch or merianda within the unit’s capability.

b. Exchange gifts to be shouldered by the individual participants.

c. Commanders/Chiefs of offices delivery of Yuletide greetings and gratitude for the performance of their men.

4. It is out of our deep reflection, personnel sacrifice and selfless concern for others that the true meaning of Christmas is relived in our hearts.

5. A joyful Christmas and a Blessed New Year to everyone!



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COMMANDING GENERAL P H I L I P P I N E A R M Y

Fort Andres Bonifacio, Makati City 10 January 2004 SUBJECT: Solicitation TO: All PA Major Unit Commanders

1. This Headquarters has observed the prevalence of personnel calling on officers and heads of offices to solicit financial and material assistance for various non-command activities or personnel purposes. Such practice has a considerable effect on the flow of our resources.

2. In line with this Command’s thrust to funnel our resource to the field, Headquarters will only manage funds enough to sustain our immediate requirements at our level.

3. In view of the foregoing, solicitation activities shall be discouraged to prevent depletion of our funds and promote better management of our fiscal resources. In effect, callers with such purpose will no longer be entertained except under extraordinary circumstances. Only callers with official business shall be entertained by this Command.

4. For implementation. (Sgd) EFREN L ABU

Major General AFP

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SUBJECT: No Solicitation TO: All Concerned 1. References: a. Administrative Order (AO) Nr 5 dated 28 Feb 01, Subject: Adoption of Fiscal Discipline Measures in the Public Sector.

b. HPA Letter Directive dated 08 Dec 2001, Subject: Addendum to AO Nr 5 re Cost – Cutting Measures. 2. The command has allocated funds for unit/office activities particularly anniversaries and Christmas parties nationwide. The allocation of units is deemed sufficient for a modest and decent celebration. However, some units still insists in soliciting additional support to the different General Staffs indicating the same purpose. 3. This is a bad practice carried over through the years and should be STOPPED at once. It will not only create negative effect on the budget posture and fiscal control of the command but also give an impression of favoritism among unit commanders. 4. In this regard, all solicitations for additional support and funding will not be entertained. Lavish preparations during unit/office parties shall also be avoided. This is in line with the austerity measures being adopted by the government. 5. For strict compliance and widest dissemination. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A”

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H E A D Q U A R T E R S F I N A N C E C E N T E R P H I L I P P I N E A R M Y

Fort Andres Bonifacio, Makati City FCPA3 27 February 1998 STANDING OPERATING PROCEDURE NUMBER 98-01

POLICIES ON THE ISSUANCE OF STATEMENT OF LAST PAYMENT

I. REFERENCES:

1. GHQ Letter Directive dated 19 May 93, Subject: Policy on the Issuance of Certificate of Last Payment.

2. HPA Letter Directive dated 18 Nov 91, Subject: Statement of Last Payment.

3. HPA Letter Directive dated 21 Aug 88, Subject: Issuance of Statement of Last Payment.

4. FCPA Memo Nr 86-03 dated 19 Mar 86, Subject: Issuance of Statement of Last Payment.

II. PURPOSE:

This SOP prescribe the policies, procedures and responsibilities of units in the issuance of Statement of Last Payment (SLP) for deceased Personnel, retired/separated from active service and transfer within and outside PA.

III. RATIONALE/OBJECTIVE:

This primary objective of this SOP is to facilitate the issuance of statement of Last Payment to personnel transferred to other units. This is to have an assurance that personnel shall not be deprived of receiving his pay once transferred to other units. Likewise, this SOP is published to have uniformity of policy in the issuance of Statement of Last Payment (SLP) for retirement/separation, transfer outside PA and transfer within PA.

IV. PROCEDURES:

a. General

1) The unit Finance Sgt shall prepare the SLP of their relieved personnel.

2) The SLP shall be submitted to the servicing Finance Service Unit (FSU) for processing and earmarking (indexing) of its effectivity.

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3) The FSU shall indicate in the SLP all earnings and deduction of the personnel as well as the name and address if the allotted of the transferred personnel has an allotment.

4) The FSU shall indicate any overpayment made and unclear cash advances, if any.

5) The duly processed SLP shall be signed by the DO and CO, FSU.

6) The duly signed SLP shall be transmitted to the Field Accounting Unit (FAU) for notation of the Chief Accountant.

a. I. Transfer within PA

The SLP shall have notation “Valid for payment within Philippine Army only”.

a. II Retirement/Separation

1) The duly signed/approved SLP shall be transmitted to Financial Records Branch, FCPA for subsequent issuance of the final SLP.

2) The SLP shall have a notation “Not Valid for pay transfer”.

a. III Transferred Outside PA

1) The duly signed/approved SLP shall be transmitted to Financial Records Branch, FCPA for subsequent issuance of final SLP. The SLP shall have a marking of “Valid for Payment”.

2) Pre-printed SLP form shall be used in issuing final SLP for relieved personnel outside PA.

V. POLICIES:

a. The SLP shall be deemed as separate and distinct from property accountability clearance.

b. This issuance of SLP by the losing unit shall be mandatory after a period of one (1) month.

c. The property clearance is not a requirement for the issuance of SLP.

d. The issuance of SLP of any manner shall be reflected in the Report of Changes through the Unit Disbursing Officer, likewise, a copy shall be transmitted to HFCPA (Attn: C, OIS) for monitoring and reference.

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c. The property/money accountability together with authorized loan deduction shall be reflected in the SLP to include proportion of payment (number of payments made over total number of installments for every loan for purpose of tracking. d. It shall be the responsibility of the gaining unit to implement deductions, collection or settlement of the accountability and loans as reflected in the SLP. e. The SLP issued by FSUs shall bear a remark at the footnote “Not valid/applicable for PA transferee and inclusion to payrolls outside PA”

f. The SLP issued by FSU’s for personnel transferred outside PA retired and separated from active service, and deceased personnel shall be presented and submitted to HFCPA (Financial Records Branch) for issuance of final SLP.

VI. RECISSION CLAUSE:

This SOP rescinds all other Directives and SOPs published by this Center.

VII. EFFECTIVITY:

This SOP shall take effect upon approval and publication.

(Sgd) CELEDONIO L ANCHETA JR Colonel FS (GSC) PA Commanding Officer