how to change outlook font types and sizes
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4/6/2015 How to change Outlook font types and sizes
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If you don't like the font type and size for Outlook's interface components,you might be able to change them. Susan Harkins explains how.
How to change Outlook font types and sizes
Outlook lets you arrange components to suit the way you work. In this way, Outlook is moreflexible than any of the other apps, but many users still want more control. Specifically, theywant to change the font types and sizes used by the interface. Sometimes you can, andsometimes you can't. In addition, there's no set way to do so throughout all the windows.This article lists the areas where you can adjust the font type and size and how to do so.(Customizing the Reading pane is possible, but the instructions for doing so are beyond thescope of this article. Watch for a future article on this topic.)
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Not every window can be manipulated in every version of Outlook. Often, you must turn tothe Windows settings and these are inconsistent, at best. Try them when there's no directOutlook route, but check the results carefully. These settings impact everything, not justOutlook. Be prepared to reset them and give up.
Finding these options are different in every version of Windows, and it gets harder as youupgrade. Windows XP is the easiest: rightclick the desktop, choose Properties, click theAppearance tab, and then click Advance. In Windows Vista, rightclick the desktop, choosePersonalize, and then click Window Color and Appearance. In Windows 7, 8, and 8.1, enter"Windows Color" in the Start Search, and then click Advanced Appearance Settings. You'relooking for the dialog shown in Figure A. Using the Item dropdown, choose the componentyou want to alter. If allowed, Windows will enable the Font controls below. Continue bychoosing the appropriate font type, size, color, and other attributes (when available). Youmight need to reboot to see any change.
Figure A
You can change Windows settings in the Advanced Appearance Settings.
Use Windows settings
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Outlook 2010 users can change the font type and size for the Navigation pane using theView tab as follows:
1. Click the View tab.2. In the Layout window, click the Navigation Pane dropdown and choose Options (Figure
B).Figure B
3. In the resulting window (Figure C), click the Font button. This window needs a bit ofexplanation. The individually checked items suggest that you can set the font for eachitem, but you can't. What you set for one, you set for all.Figure C
4. Change the settings appropriately (Figure D). (SnowCaps is a stark difference in styles,
Navigation pane
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making the change easily discernible, so I don't recommend using it!)Figure D
5. Click OK twice to apply the changes (Figure E).Figure E
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Try to be sensible and choose a readable font not something ridiculous like SnowCaps!You can revert anytime by clicking Reset in the Navigation Pane Options dialog (Figure C).
Other versions can change font type and size using Windows settings. Remember, whenusing the Windows settings, results are limited.
Outlook's list of mail comprises a large part of the Mail window. You can change the fonttype and size for some items, as follows (Outlook 2010 and 2013):
1. Click the View tab.2. Click View Settings in the Current View group.3. Click Conditional Formatting.4. In the resulting window (Figure F) select the item, and then click the Font button below.
Figure F
Mail items
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5. Choose font type and size. You can even change the color (sometimes).6. Click OK three times.
In Outlook 2007 and 2003, choose Arrange By from the View menu, select Custom, andthen click Automatic Formatting.
Changing the font type and size of your mail items can help you identify messages with aquick glance.
You can change the font type in most Calendar (2010) windows as follows:
1. In the Calendar window, click the View menu.2. Click Other Settings.3. You can change the font for the time, day of week, and month (Figure G) by clicking the
appropriate Font button, making your changes, and clicking OK.Figure G
Calendar
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4. Click OK to return to the calendar.
What you can change directly via Outlook is different by version. For example, in 2013, youcan change only the appointment font this way.
The Date Navigator is a small calendar that appears in several spots: the ToDo Bar, whenhovering over Calendar in Outlook 2013, and the Navigation pane in some windows. Youcan control the font type and size in Outlook 2010 as follows:
1. Click the File tab, and choose Options.2. Click Calendar in the left pane.3. Click Font (Figure H) in the Display Options section.
Figure H
Date Navigator
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4. Make your changes, and click OK twice to return to Outlook.
In Outlook 2007, choose Options from the Tools menu, click the Other tab, click theAdvanced Options button, and then click the Font button next to the Date Navigator option.For Outlook 2013, use the Windows DPI settings (not an option for the meek).
To change the default font type and size for Notes, do the following:
1. Click the File tab and choose Options.2. Choose Notes and Journal in the left pane.3. In the Notes Options section (Figure J), click Font.
Figure J
Notes
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4. Make your changes, and click OK.
In Outlook 2007 and 2003, choose Options from the Tools menu, and then choose NotesOptions. To the best of my knowledge, Notes are customizable in 2013.
The ToDo bar isn't a single object; it comprises several components: the Date Navigator,Appointments, People, and the Task List. Changes are limited to the following:
If you change the Date Navigator using the instructions shown earlier, those changes willbe visible in the ToDo bar.In Outlook 2013, you can use the Windows DPI settings for the People component(again, not for the meek).
Composing email isn't part of the interface configuration, but changing the font type and sizefor email content and replies is still a common requirement. You can do so as follows(Outlook 2013 and 2010):
1. Click the File tab and choose Options.2. In the left pane, selection Mail.3. In the Compose Messages section, click the Stationary and Fonts button.4. Click the appropriate button under New mail messages and Replying or forwarding
messages (Figure I).Figure I
ToDo bar
Writing email
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Posted 41 minutes ago by Matti Vuorela
5. Make the appropriate changes, and click OK three times to return to Outlook.
In Outlook 2007 and 2003, choose Options from the Tools menu, and then click the MailFormat tab.
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