how ms outlook can save your life! or at least make you a little more sane
TRANSCRIPT
How MS Outlook Can Save Your Life!
or at least make you a little more sane
• Basic: answer and respond to emails
• Step up: add a signature to your emails
• Organize: Add folders to the inbox
• Privacy: Add the BCC line
• Quick response: Voting buttons
• Read and Delivery Receipts
Signature
Signature
Signatures
Add Folders…
Add Folders…
Add Folders…
BCC Line
• Sometimes you want to send something to multiple people without them seeing who else received the email.
• Possibly use it when sending emails to students or parents.
• Use it when sending out messages to the whole school and put your name in the To: line. No one can “reply to all” this way.
BCC Line
BCC Line
Voting Buttons
• Sometimes you want a yes/no response to your emails. Add a voting button at the top. People can simply click yes or no, add comments if they want, and send it back to you.
Voting Buttons
Voting Buttons
Voting Buttons
Voting Buttons
Voting Buttons
Voting Buttons
Delivery and Read Receipt
• Delivery receipt sends you an email when it is received.
• Read receipt sends you an email when your recipient opens the email. However, this will not work if the recipient has the reading pane open on their email. They can see the email without opening it.
Delivery and Read Receipt
Reading Pane
Back home!
Calendar
• Schedule: Add items to your calendar
• Warnings: sounds on/off
• Weekly events: Set recurring events
• Team calendar: Set up a joint calendar
Add item to calendar
Add item to calendar
Warning Sounds
• My suggestion: Turn off until you need it.
• Will give an audible sound at the time you set. A box will also pop up to alert you.
Warning Sounds
Warning Sounds
Warning sounds
Recurring Events
• When you have an event that happens regular, set it up to “recur” and you won’t have to enter it every week.
• You can set the dates it runs from and the day of the week, etc.
Recurring Events
Recurring Events
Joint Calendar
• Share a calendar with your co-workers, with the school, with whomever you choose at the school.
• You can still have your personal calendar as well as the joint calendar.
• Once it’s set up, it’s easy to add dates to and is viewable by all.
Joint Calendar
Joint Calendar
Joint Calendar
Joint Calendar
Joint Calendar
Joint Calendar
Joint Calendar
• They will approve it and once they check the box on their computer, they will see both their personal calendar and the joint calendar.
• Everyone can add to this team calendar. Great for setting up parent conferences, department meetings, etc.
Contacts
• Add a contact from an email
• Add a contact manually
• Create a mailing list
• Sending an email to mailing list
• Removing contact from mailing list
Add contact from email
Add contact from email
Add contact manually
Add contact manually
• Same box as before. Just fill out the information you want to add.
• I put Parent as my parents’ middle name and Student as my students’ middle names to help me sort them easily.
Creating a mailing list
Creating a mailing list
Creating a mailing list
Creating a mailing list
Creating a mailing list
Creating a mailing list
• You can only put a certain number of people on a distribution list. (50, I believe).
• You may need to make two or more distribution lists to cover everyone you need.
Sending an email to mailing list
Sending an email to mailing list
Sending an email to mailing list
Sending an email to mailing list
Removing a contact from M.L.
• You can remove them as a contact OR you can take them off the distribution list.
• Find their name under the contact list, right click, and delete
• Or open the distribution list, find their name, click on it once, and hit the delete key.
Tasks
• Add a task
• Set a due date
• Check off your list!
Add a task
Checking off a task
Deleting a task
Notes
Notes
Journal
• You may have to add this button to your list.
• The journal can be used to record information much like a regular journal.
Journal
RSS
• Click on RSS feeds under the home page and it will give you information on signing up with RSS feeds.
• Many of these will send you messages but the websites will be blocked.
RSS Feed
For instructions and more info
• http://watfordtechnology.wikispaces.com/
• Email: [email protected]
• Thank you for coming!
• Any questions?