hope house style guide

7/28/2019 Hope House Style Guide

1/30

Style Guide: Graphic and Content Standards

Consistent Communication for Identity Branding

6-18-2012


2/30

Table of Contents

Introduction 3Terms 4Program Descriptions 6

Employee Descriptions 8Image usage 9Outdated Design 11Proofing Process 12Accessible templates 14Grammar 15Editorial Calendar 22Program Accomplishments 28Appendix 1 29


3/30

Introduction

The purpose of this style guide is to help you build a powerful, unmistakable brand image forHope House of Colorado; it is intended to be a resource for employees. Any communicationpiece that is going to an external audience should be prepared according to this style guide and

submitted as given below. Careful use of these guidelines will ensure that the Hope House ofColorado branding strategy is reinforced in every form of communication. The more the HopeHouse of Colorado brand is illustrated through the use of these tools the more powerful itbecomes. This Style Guide will help Hope House staff produce communication with consistent,clear, and precise language, layout, and formatting.


4/30

Terms

Consistency in language, style, and formatting promotes clarity and cohesion; this is especially

important within an article. Writing should be clear and concise. Avoid ambiguity, slang, and

vague or unnecessarily complex wording.

Words to emphasize:

Parenting

Community

Transformation or transformational

Stable in conjunction with self-sufficiency

Stable in conjunction with self-sufficiency program

Life skills

Empower/empowerment

EquipSafe

Love

Christian

Education

Safe Place

Phrases to emphasize:

A place to belong

More to come after key messaging workshop

Hope House terms/descriptors:

Teen moms

Generational poverty

Graduates

Kids or children or little ones or kiddos

Mentor (a wise and trusted counselor or tacher)

Mentoring girls (Definition: Mentee- a person who is guided by a mentor)

Our girls

The girlsChampions or Supporters, depending on knowledge of audience

Christian

Generational poverty


5/30

Words to Avoid:

Teen pregnancy

Pregnancy

Prevention

UnwedBabies

Religion/Religious

The Hope House

Out of wedlock

Client

Pro-Life


6/30

Program Descriptions

Mission Statement

Hope House of Colorado empowers parenting teenage moms to strive for personal and economicself-sufficiency and to understand their significance in Gods sight, resulting in a healthy future forthem and for their children.

Hope House of Colorado General Description:

Hope House of Colorado empowers parenting teenage moms to strive for personal and economicself-sufficiency and to understand their significance in Gods sight, resulting in a healthy future forthem and for their children. Hope House is metro-Denver's only resource providing teen momsresidential, mentoring and GED services, equipping them for long-term independence.Additional supportive services include parenting and life skills classes, healthy relationship

classes, certified counseling, and social activities designed to promote community among theteen moms. Hope House relies on numerous volunteers and local business partnerships toaccomplish its mission.www.hopehouseofcolorado.org.

Abbreviated: Hope House of Colorado is metro-Denver's only resource providing teen momsresidential, mentoring and GED services, equipping them for long-term independence.Additional empowering services include parenting and life skills classes, healthy relationshipclasses, certified counseling, and social activities designed to promote community among theteen moms. Hope House relies on numerous volunteers and local business partnerships toaccomplish its mission.

Hope House of Colorado Residential Program:

Hope House of Colorados Residential Program, located in Arvada, offers a safe, stable home forsingle teenage mothers and their children who are homeless or living in an unsafeenvironment. The structured, five-phase program empowers and equips parenting teenage momsas they move toward personal and economic self-sufficiency. The teen moms are engaged andchallenged through an individual growth plan, learning to incorporate healthy routines into dailylife while living with their children and their peers in a safe, supportive environment. Educationis foundational to the program, with all participants earning a GED and moving on to further

education as well as participating in parenting and life skills classes, healthy relationshipsclasses, and certified counseling as necessary.

Hope House of Colorado GED Program:
http://www.hopehouseofcolorado.org/http://www.hopehouseofcolorado.org/http://www.hopehouseofcolorado.org/


7/30

Hope House of Colorados GED Program helps teen moms living in the Denver-metro area earntheir GED. Using the nationally-recognized Steck-Vaughn GED Curriculum, the GEDInstructor and volunteer tutors provide individual instruction and tutoring. The program isstructured to allow participants to move at their own pace, which is crucial due to the fact thateach teen mom has a unique educational background. Career assessment and college counseling

is provided after the teen mom completes her GED. In addition, Hope House covers the cost ofthe GED testing and provides transportation and daycare as able. Teen moms earn their GED inan average of 8 weeks.

Hope House of Colorado Mentoring Program:

Hope House of Colorados Mentoring Program matches parenting teen mothers in the Denver-metro area with trained volunteer mentors who help them work toward self-sufficiency through astructured curriculum. The teen mother and her mentor meet together 2 - 4 times a month todevelop goals for reaching pre-determined self-sufficiency markers, such as obtaining safehousing, pursuing formal education, or accessing adequate healthcare for herself or her child.

Teen mothers in the Mentoring Program are offered additional supportive services, includingparenting and life skills classes, healthy relationship classes, and social activities designed topromote community.


8/30

Employee Descriptions

Cofounder and Executive Director: Lisa Steven

Director of Development: Lisa Schlarbaum

Program Director: Robin Scott

Director of Finance and Operations: Tena Thwaites

Manager of Partnerships & Resources: Lynn Martinez

Residential Program Manager: Nicole Feltes

GED/Career Specialist: Elizabeth Corless

Mentoring Program Manager: Jenny Macias

Volunteer Coordinator: Sue Pilon

Staff Counselor: Trisha Daly

Residential Case Manager: Renee Post

Parent Educator: Melinda Smith

Development Officer: Tara Cox

Bookkeeper: Wendy Pott

Public Relations Coordinator: Kelly Tryba

Multimedia Designer: Nicole Walters

HR Analyst: Gerideane Tracey

Lead Residential Counselor: Allison Brown

Finance and Operations Manager: Katie Cassidy


9/30

Image usage

The Hope House of Colorado identity is the foundation of the brand. As shown below, the

identity is the combination of the icon and the logotype. The identity colors are XXX. Together,

the icon, logotype, and their respective colors form the primary symbol from which Hope House

of Colorado will be recognized. It is imperative that the original design of the identity not bealtered or presented in any other configuration.

The Hope House of Colorado identity must always be surrounded by a minimum of open space

known as the staging area. This staging area has been established to ensure the identity is not

crowded by other elements, and has maximum clarity and high visibility wherever it is used. A

minimum staging area distance equal to the height of the logotype letter H must be maintained

completely around the identity to separate it from other type of graphics.

The Hope House of Colorado identity has been designed to create strong visual recognition. To

ensure consistency, the identity must always be reproduced exactly as it appears on providedelectronic files. Modification or adaptation of the Hope House of Colorado identity is

strictly prohibited.

Logo Usage:

In general, the Hope House logo should be displayed prominently on all materials where it isused. To maximize legibility in both print and electronic materials, the logo may notappear smaller than xxx.

The Logo with Tagline:

The downloadable files of the Logo/Tagline combination should be used for allinstances of the Logo and Tagline appearing as a unit. The Tagline should not be addedto the logo manually.

To maintain its integrity, do not distort, redraw, alter, or remove any elements from the Hope

House of Colorado identity.

- Do not substitute any other colors for corporate colors.- Do not screen any part or all of the identity.- Do not reproduce identity in black or in color on a dark background.- Do not reproduce identity in a single color other than black.- Do not change proportions of any part of the identity.- Do not distort of modify identity in any way.- Do not outline any part or all of the identity.- Do not use any stationary with water marks.- Do not use any photos that are not from Hope House file named XX.- Do not use any clip art that are not from Hop House file named XX.


10/30

The following are the preferred fonts to be used in Hope House communications. Consistent use

of these fonts will establish a long-lasting, easily recognizable and memorable visual identity that

complements the Hope House logo.

Approved font:Primary: Grandesign NeueDecorative: InterstateBody font size: xx

Headline size: xxSpacing before and after: 0Line Height: AutoMargins: Top: 1

Bottom: 1Left: 1Right: 1

Display fonts (used for big signs, graphic headers, or event invitations, etc): xx


11/30

Outdated Design

The following logo has been permanently replaced and should not be used in any form ofcommunication.


12/30

Hope House Branding: Proofing Process

We have created a list of all communication pieces that Hope House generatessee Editorial

Calendar. The following proofreading system will address grammar and punctuation as well as

visual elements.

- Document goes to Kelly first.- Kelly makes changes and sends to original writer and Lisa Schlarbaum.- Original writer and Schlarbaum make changes or give approval to Kelly.- Once approval is received, document goes to Nicole for either creation or visual approval

of graphic application.

Instructions for proofreading process:

Step 1: Original Writer emails document for proofing to Kelly:

([email protected])

Step 2: Kelly edits the document for content and sends back to Original Writer and to Lisa

Schlarbaum for approval.

Step 3: If the communication piece is created within an approved template, Kelly also sends the

document to Nicole for graphic approval. If the project requires Nicole to design the document,

the Original Writer fills out Multi Media Project Request Form.

Step 4: Follow process for Multi Media Project Request Form (Saved in Shared Docs under

Admin/Office Forms)

**Insert sample Multi Media Project Request Form (see appendix 1)

Communication pieces for all-staff access:

Letterhead/lettersPostcards (one-sided or two-sided)Flyers/PostersInvitationsDigital Newsletters in Mail Chimp (training by Nicole required first)Graduation program

Communication pieces requiring Multimedia Project Request Form:

Program Descriptor: one-page1/2 page Descriptor (i.e. Hope Totes, etc.) Single-sided, cause campaignEmail announcement


13/30

Direct mail newsletterBusiness cardDouble-sided 3.6 x 8.5 (marketing piece for teen moms)#10 envelopeReturn envelope

General info card in standard postcard sizeAnnual report6 x 2 banner

Thank you cards

Instructions for MailChimp Newsletters (Volunteer, Mentoring):

Step 1: Original Writer creates a newsletter in Hope House Mail Chimp account

Step 2: Send preview to Kelly for proofing

Step 3: Kelly sends preview of newsletter to Nicole

Step 4: Nicole formats and returns newsletter to Original Writer

Step 5: Original Writer sends out to distribution list

Your edited communication piece will be returned to you within three business days. Please

submit your document at least three business days prior to any deadlines you are targeting.


14/30

Accessible Templates

Items for template design

- Newsletter (2 styles?)-

Marketing piece for teen moms- Flyer (multiple styles to varying audiences)- Poster (multiple styles to varying audiences)- 1-sided Postcard for mailing (multiple styles to varying audiences)- 2-sided Postcard for info (multiple styles to varying audiences; ie Vol Opps/In-

Kind Opps)

- Invitation (multiple styles to varying audiences)- Info cards (ie Hope Tote cards)- One-pager general info about HH- Cause Campaigns- Email announcement (multiple styles to varying audiences; ie Vol Opps/In-Kind

Opps)

- Annual Report- Items for Display Board (?)- Donation Receipt (?)- Interest card- Letterhead- Envelope- Giving envelope- Party Kit Items- Flyers for small events/parties- Invitations for small events/parties- Email invites (Open House, GED, various events)- Business Cards- Event Programs- Thank you notes

Note: we will use existing Calendar file as a template but with new logo if works


15/30

Grammar

ASSOCIATED PRESS STYLE ESSENTIALS

NUMERALS

- Use figures for all numbers above nine; spell out all numbers under 10. (Note,however, the exceptions below.)

- *Use figures for ages, sums of money, time of day, percentages, house numerals,years, days of month, degrees of temperature, proportions, votes, scores, speeds, timeof races, dimensions and serial numbers.*Spell out numbers, no matter how large, when they begin sentences; rephrase thesentence if long numbers are awkward. Exception: When starting a sentence with ayear, do not write it out.1999 was a very good year.*Use figures for ordinal numbers above ninth; spell out ordinals under 10th.Ninth 21st 156th 192nd 21st century

- Use 21 million instead of 21,000,000. Also: $39 million, $22.5 billion. Dont carrybeyond two decimals.

- Avoid unnecessary ciphers. Use $1, not $1.00; 1 p.m., not 1:00 p.m.- Spell out an approximate number if it can be expressed in a few words.

Nearly a thousand half a million about four hundredBUT: the citys population of about 575,000

- DO NOT use Roman numerals except when they are part of a title or a name.World War I World War II King Henry VIII Rocco Colabella III

- Fractions standing alone are spelled out.One-fourth of the students

- Insert commas with four or more figures, except in dates.$5,900 1,576 skateboards 1990 2001

- Avoid successive numerals in a single expression.15 six-inch boards

ABBREVIATIONS AND TITLES

Never use an abbreviation that will not be easily understood.

Abbreviate names of states when used after the names of cities and towns, but spell out whenreferring to the state generally. The state may be omitted in references to Washingtoncommunities and to major cities when names alone are adequate identification (Chicago,Minneapolis, Los Angeles, Seattle, Philadelphia, etc.).

Ala. Fla. Md. Neb. N.D. Tenn.Ariz. Ga. Mass. Nev. Okla. Vt.Ark. Ill. Mich. N.H. Ore. Va.Calif. Ind. Minn. N.J. Pa. Wash.Colo. Kan. Miss. N.M. R.I. W.Va.


16/30

Conn. Ky. Mo. N.Y. S.C. Wis.Del. La. Mont. N.C. S.D. Wyo.DO NOT abbreviate Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Utah, Texas.DO NOT abbreviate the names of Canadian Provinces.DO NOT abbreviate the Canal Zone, Puerto Rico, Virgin Islands, British West Indies,

except when repeated full references in a story would be cumbersome.

Abbreviate Saint before a city or institution, but see AP for Saint John and Sault Ste. Marie. Do

not abbreviate Fort or Mount.St. Paul Mount Bachelor Mount Vernon Mount Sinai HospitalSt. Louis Fort Bragg Fort Lauderdale Saint John

Abbreviate names of months more than five letters when followed by a date, but spell out whenreferring to the month generally. DO NOT abbreviate March, April, May, June, July.in February Feb. 5 March 30 April 7 Sept. 10, 2000in September 2000

Abbreviate names of political parties when used parenthetically or in election statistics:U.S. Sen. Maria Cantwell, D-Wash., said today.

Abbreviate and use numerals in specific addresses. Spell out and follow the normal style rulefor numbers when making a general reference to a street. Abbreviate building when giving aroom number, but spell it out in a general reference. Always spell out Route and Highway.815 E. Harris Ave. East Harris Avenue 314 S. Eighth St. W.South Third Street West Humanities Building 338 Humanities Bldg.California Press Assn. U.S. Route 2 U.S. Highway 93

DO NOT abbreviate:*United States and United Nations when used as nouns. (Abbreviate as modifiers and as parts ofmilitary titles: U.S. Ambassador, U.N. General Assembly, Gen. Thomas Jones, U.S.A.ret.)*Names of foreign countries *percent (spell out)*days of the week (except in tabulations) *cents (spell out)*William to Wm., James to Jas., etc.

Abbreviate titles followed by a name. DO NOT abbreviate titles following names or standing

alone.Prof. Lyle E. Harris Lt. Gen.Assoc. Prof. Tim Pilgrim Maj. Gen.Asst. Prof. Cheryl Breeden Brig. Gen.Atty. Gen. Col.Gov. Lt. Col.Lt. Gov. Maj.Sen. Capt.Rep. 1st Lt.Gen. 2nd Lt.


17/30

*DO NOT abbreviate president, secretary, treasurer, principal, major, superintendent,commodore, director, attorney, manager, auditor, justice, one-syllable titles or any title that is notgenerally recognized in its abbreviated form. Spell out titles of Navy enlisted men (BoatswainsMate 1.C., Chief Gunners Mate, Seaman 2.C., etc.).

Abbreviate Co., Inc., Ltd. and Corp. when part of a corporate title.

Always give the first names or initials of persons the first time they appear in a story.

Use Dr. only for physicians, dentists members of the paramedical professions (osteopaths,optometrists, chiropractors, podiatrists etc.) and clergymen who hold earned or honorarydoctorates.

After first use in a compound title, use only the main word of title.Lt. Col. Mark J. Clark Col. ClarkMaster Sgt. June S. Yeap Sgt. Yeap

Asst. Prof. Alice Boyer Prof. Boyer

Rev. should always be preceded by the.the Rev. R. L. Dalethe Rt. Rev. Msgr. Edward Beal Msgr. Bealthe Most Rev. James Riley, archbishop of Philadelphia Archbishop Riley

DO NOT capitalize an occupation or descriptive adjectives and nouns used before a name.defense attorney Arnold Beckersecond baseman Bobby Richardson

futurist Rad Bradbury

Place long titles after the name.Kris Bulcroft, vice provost for undergraduate education

CAPITALIZATION Capitalize titles preceding and attached to a name, but use lower case if the title follows a nameor stands by itself. Long titles should follow the name.President Karen Morse

Karen Morse, president of Western Washington UniversityMayor Richard Stevens the mayorPresidents Bush and Clinton

Capitalize specific regions, but not the points of the compass.Middle West the Pacific Northwest Southern California Western Districtback East east the East western


18/30

Capitalize the names of religions, adjectives denoting religious denominations and nouns todesignate the Supreme Being. Lowercase pronouns referring to the deity.Buddhism Methodist Catholic his word he him thee thy whose

Capitalize names of races and nationalities, but put descriptive adjectives in lower case

Negro Oriental Egyptian Caucasian white black coloredBUT: Only identify race when it is ESSENTIAL to the story (see AP Style Guide).

Capitalize holidays and special or historic events.Fourth of July National Milk Week ReformationWorld War II New Years Eve Christmas (not Xmas)15th annual WWU Fine Arts Festival

DO NOT capitalize student board or board of trustees or other widely used internal elements of

an organization unless used as part of the formal title (see organizations and institutions in APStyle Guide).

board of trustees WWU Board of Trustees

Capitalize chapter, room, highway, etc. when followed by a number or letter.Administration 33 Lakeway Inn, Room 2 Interstate 5

Capitalize the names of the planets, stars and groups of stars. Capitalize earth only when usingit in association with the names of other astronomical bodies that are capitalized.The planets are Mercury, Venus, Earth, Mars, Jupiter, Saturn, UranusThe sun warms the earth.

Capitalize the names of political parties and the word party if it is customarily used as part of

the organizations name, nouns denoting members of a political faith (Democrat, Republican,Nazi, Communist) and adjectives denoting a specific political allegiance (Democrat, Fascist,Red). Do not capitalize such words when they denote a system of government rather than apolitical party.Republican Party nazism Communist leader democratic system

Capitalize articles and prepositions in names when a Christian name or title does not precede

them, except in names when personal preference guides the usage.Henry van Dyke Van Dyke Alexis de Tocqueville De Tocqueville

DO NOT capitalize a.m. and p.m. Always use figures with them. Do not use spaces in the

abbreviations.9:35 a.m. 9 a.m. 11 a.m. to 1 p.m. 3 to 5 p.m. noonmidnight

DO NOT capitalize academic degrees when spelled out, or names of college classes.

bachelor of arts degree masters degree junior freshman class


19/30

DO NOT capitalize the seasons.summer winter fall spring

DO NOT capitalize former, ex-, orelect when used with titles.former President Bill Clinton President-elect Nader

ex-Sen. Slade Gorton

DO NOT capitalize prepositions, conjunctions, or articles in titles of books, etc., except when

they begin the title. Bands are capitalized, but not contained in quotes. The Man Who Came to Dinner For Whom the Bell Tolls

MISCELLANEOUS

Their, theyre, thereTheir is a possessive pronoun: They went to their cabin.

There is an adverb indicating direction: We went there for a movie.There is also used with the force of a pronoun for impersonal construction in which the realsubject follows the verb: There is food in the kitchen.There is a contraction for they are: Theyre all doing so well.

PUNCTUATION

The purpose of punctuation is to clarify meaning.

Periods indicate ellipsis or a significant pause in a train of thought.He said: I will speak in all 50 states.

Coeur dAlene needs better streets and more long-range city planning.

Put the period inside brackets or parentheses when a complete sentence is enclosed in thebrackets or parentheses. When the parenthetical expression forms only a part of the sentence, putthe period outside the bracket or parenthesis.(The day was too cold for football.)The day was too cold for football (or skiing).

Always put the period and comma inside quotation marks. Put other punctuation marks inside

when they are part of the quoted material. I saw the play, he said.

He said, I saw the play. Did you see the play? he asked.Should I see King Lear?

Use periods in lower-case abbreviations.c.o.d. f.o.b. a.m. p.m. m.p.h. r.p.m.Exception: 35mmDO NOT use periods with upper-case abbreviations.


20/30

WWU FBI CIA UNESCO OPEC ROTCExceptions: Use periods in abbreviations of United Nations and names of countries and citiesand in special situations where an all-cap abbreviation replaces a common noun (as in D.A. fordistrict attorney).U.N. I.R.A. U.S. L.A. N.Y.

DO NOT use a comma between a persons name and college class numeral.Tim Pilgrim 89 James Smith ex-94

DO NOT use a comma between a persons name and Jr. or Sr.John Jones Jr.

Use quotation marks with titles of books, poems, plays, films, speeches, songs, works of art,

subjects or lectures, magazine articles. DO NOT use them with newspapers or magazines. The Hanging Tree Newsweek New York Times Mona Lisa

Use apostrophes to form the plural of single letters but not figures or multiple letters.Four As early 1920s IQs temperature in the low 20s

Use dashes sparingly. Use to show significant pause, abrupt break in thought or broken speech.I asked for bread and they gave me -- a stone.The modern worldthe modern Christian worldhas lapsed from faith into opinion. I I dont know. I am not the man

Use parentheses or brackets around inserted material. Use quotation marks with nicknameswhen the first name is included. The people here (WWU faculty) know what I mean.

Lincoln (Neb.) Star George Lefty Mooreletter (Western Front, Dec. 11).

The hyphen is sometimes used after a prefix ending in a vowel when the prefix is followed bythe same vowel. This use is becoming less common, however, and the hyphen may be omitted inwords that are used frequently and are readily recognized without it.Reelect reenter preeminent reevaluate cooperateCoordinate anti-intellectual pro-oleomargarine

Use the hyphen to distinguish the meaning of different words that are spelled the same way.Recover re-cover resent re-sent

Use the hyphen to separate a prefix from a proper noun.un-American anti-French pro-NicaraguaException: transatlantic

Use the hyphen for clarity in compound modifiers.6-foot shark family-owned business purple-faced tycoon


21/30

DO NOT use the hyphen when not necessary.statewide vice president sergeant at arms weekendworldwide

DO NOT use the hyphen with adverbs ending in ly.

newly elected badly damaged recently named

Use the ampersand when it is part of an official name.Johnson & Co. AT&T U.S. News & World ReportEditor & Publisher

Spell out degrees when referring to temperature.49 degrees

Use figures and spell out inches, feet, yards etc. However, use apostrophes (56) to indicate

inches and feet in technical contexts.He is 5 feet 6 inches tall.The basketball team signed a 7-footer.the 6-foot-5 forward

Use a comma before the concluding conjunction in a series if an integral element of the series

requires a conjunction, or if there is a complex series of phrases.I had orange juice, toast, and ham and eggs for breakfast.The main points to consider are whether the athletes are skillful enough to compete, whether theyhave the stamina to endure training, and whether they have the proper mental attitude.

DO NOT use close-quote marks at the end of the first paragraph if a full paragraph of quotedmaterial is followed by a paragraph that continues the quotation. Use open quote marks at thestart of the second paragraph.He said, I am shocked and horrified by the incident. I am so horrified, in fact, that I will ask for the death penalty.

Suspensive hyphenation:He received a 10- to 20-year prison sentence.The 5- and 6-year-olds attend morning classes.


22/30

Editorial Calendar

HOPE HOUSE COMMUNICATION PIECES 2012

Dept Staff Name Communication Piece Month

Dev. Kelly Tryba Press Releases Jan-Dec

12xYear

Exec. Lisa Steven Email blasts Jan-Dec

12xYear

Pledge Campaign Mar/Sept

1-2xYear

Summer newsletter June

1xYear

End of Year Appeal Nov

1xYear

Christmas Card Dec

1xYear

Blog Jan-Dec

12xYear

Dev. Lisa Schlarbaum Sponsorship Packets Feb

1xYear

Golf Tournament pieces Feb-July

1xYear


23/30

General One-Pagers as needed

1xYear

Cause Campaigns Feb Mar July

1xYear Oct

Donation Request Letter as needed

1xYear

Items for Travel Display Board as needed

Dev. Sue Pilon Volunteer Newsletter Feb May Aug

4xYear Nov

Application: Volunteer As needed

1xYear

Receipt: Donation As needed

1xYear

Invite: Volunteer Dinner Aug

1xYear

Letter: $20 Club Jan

1xYear

Letter: Hope Tote Instruction Card As needed

House Party Kit Elements

Application: Volunteer As needed

House Party Kit Instructions As needed

Postcard: Vol Opps/In-Kind Opps As needed

Hidden Rules Test As needed


24/30

Generational Poverty Test As needed

Attendance Sheet As needed

Display Pictures/Story on back As needed

Hope Tote Cards As needed

Partnerships Lynn Martinez Postcard: In-Kind to Teen Moms Jan Mar Jun

4xYear Sept

Resource Directory __________

1xYear

Graphic Des Nicole Walters Calendars Sept

Thank you notes As needed

Business cards As needed

Letterhead As needed

Envelopes As needed

Dev. Tara Cox Contribution Statement Jan

1xYear

Auction Letter Jan

1xYear

Email Invites _________

Annual Report Feb

1xYear

Newsletter: Champions Mar/Jun/


25/30

4xYear Sep/Dec

Postcard: Gala Save the Date June

1xYear

Invite: Gala Sept

1xYear

Other Gala pieces _________

1xYear

Residential Nicole Feltes Application: Residential As needed

1xYear

Application Instructions: Res. As needed

1xYear

GED Elizabeth Corless Invitations Feb June Dec

3xYear

Email Invitations Feb June Dec

3xYear

Graduation Programs Mar Jul Nov

3xYear

Flyer: GED As needed

Parenting Melinda Smith Letters to Teen Moms: Mar May

Nurt Par Class4xYear Sept Dec

Flyer: Moms Nights Out/Lunch Bunch Dec

1xYear


26/30

Postcards: Moms Night Out Jan-Dec

12xYear

Activities Robin Scott Post Card: Fri Fun Lunch Jan-Dec

12xYear

Any program activity

(ie Halloween Party, Boutique) TBA

TBA

Open Closet Day Jan-Dec

12xYear

Mentoring J enny Maccias Bi-monthly Newsletter/emailed Feb April June

6xYear Aug Oct Dec

Letter/RSVP: Mentor Picnic June OR July

1xYear

Letter/RSVP: Christmas Party Oct

1xYear

Invite: Mentor Graduation April

1xYear

Mentor Handbook __________

4xYear

Month

Graduates Allison Brown FB Invites: Graduate Dinners Jan-Dec


27/30

12xYear

FB Invites: Parenting Class Jan-Dec

12xYear

FB Invites: In-Kind Donation Days Jan-Dec

312xYear

FB Invites: Gala Reminder Nov

1xYear

FB Invites: Christmas Party Rem. Dec

1xYear

Finance Tena Thwaites Invites: Office Volunteer Lunch Sept

1xYear


28/30

Program Accomplishments

2011 Accomplishments:

1. Girls served in Mentoring:- 46- 29 mentoring- 13 graduates- 4 waitlisted- In 2011, 88% of Mentoring girls originally started in the GED Program.

2. Girls served in GED:

- 49- 43 graduated (The graduation rate was 88%; 70% went on to higher

education.)- 7 attended Parenting classes- Volunteers (5) gave 800 hours of one-on-one tutoring- In 2011, 88% of Mentoring girls originally started in the GED Program.

3. Girls served in Residential:

- 14 (includes graduates)4. Girls served in Parenting:

- 29; 7 were GED5. Total girls served in all programs in 2011:

- 107 plus 160 children6. Ethnicity:

- African-American: 7%- Asian: 3%- Caucasian: 45%- Hispanic: 45%

7. Volunteers:

- 192 volunteers gave 4,300 hours in 2011- 800 hours were for GED tutoring


29/30

Appendix 1

Multimedia Project Request Form

Please fill in the following form with your request, being sure to spell check your wording. Go to

Save As to save your form as a new document and e-mail it to me. All requests need to beturned in at least 2 weeks prior to requested due date. I will review the request and contact

you with any questions. You will approve a proof before the final project goes to print.

Multimedia Designer

Your Name: Date:

Project Name:

Description of Project: (i.e. postcards, invitations, flyers, signs, videos, pictures?)

Project Due Date: Amount Needed:

Project Specifics: (Please include any preferred colors,

look, size or pictures, if any)

Will you need any envelopes?

Will you be needing a virtual copy (i.e. a pdf and/or e-mail version)?


30/30

Text/Content: (Please include any text you need on your piece, this needs to be the exact

wording youd like to see on your piece)

If Project is an event or invitation please fill out the following:

Name of Event:

Location of Event: (need address and exact name of location)

Date of Event: Time of Event:

RSVP Date: Contact Info:

Please send any business logos and web addresses that need

to be included on your invitation.

hope house style guide

Documents