growing pains for human resources

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Growing Pains for Human Resources

September 26, 2016

A Workforce® Webinar presented by Justin Ullman,

CEO of RhinoDox

Today’s webinar

Growing Pains for Human Resources

•  Workload Management

•  Content Management

•  Access Management

6 | Growing Pains for Human Resources

About today’s presenter

Justin Ullman, CEO of RhinoDox

•  Has document, content and information management in his DNA

•  Family history spans more than 100 years in information management

•  Earned MBA from Loyola University, Chicago

•  Has extensive background in computer programming and technology

•  Reinvented RhinoDox to meet the growing demand for Enterprise Content Management, Advanced Capture, and Business Process Automation


About today’s presenting company

RhinoDox

•  Develops technology solutions for growing businesses that help solve their most complex workflow and content management challenges

•  Founded in 1913 in Chicago, the company has evolved from a documents warehouse and management services company to become an innovative force in transformational process automation and enterprise content management

•  Today, RhinoDox serves evolving firms with the most technologically advanced cloud-based solutions available in Human Resources


About today’s presenting company

RhinoDox then and now 1900’s Started over a century ago in document management 2016 Help growing businesses manage billions of pieces of critical information every day

9

Growing Pain #1 Workload Management


Human Resources Growing Pain #1

Workload management •  Managing an increasing workload without

increasing staff is a major issue •  Strains already overtaxed Human Resources

Departments

•  Many HR professionals spend their days putting out fires and trying to manage workload challenges

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Streamlining workload management •  Helping employees become knowledge

workers

•  Bringing all information together in a single place–no more fruitless searching

•  Automating data entry so it is only done once and applied across the board

•  Real time management of the entire recruiting process and key decisions, from initial contact to final salary approval and start date



Streamlining workload management •  Technology that grows along with the

demands of a company and will not disrupt HR

•  Performance review automation that eliminates subjectivity and inconsistency because managers and employees can set and track clear objectives in a secure site

•  Process improvement functions that allow HR to monitor what internal activities are working and where improvement is needed



Streamlining workload management

•  Automation that works without custom development and the bottlenecks it causes in processes

•  Technology that allows employees to submit and track time off requests online, and provides HR personnel data to manage employee requests, identify trends and provide forecasts



Bottom line: •  Right now there is a talent gap and good

candidates are difficult to find

•  This puts additional pressure on HR

•  Need time for strategy work, not just paperwork


“Are we human

resources or paper

resources?”


Streamlining workload management: Onboarding

“New employees who participate in a structured orientation program are 69 percent more likely to remain at a company up to three years.”

- Society of Human Resources



Streamlining workload management: Onboarding

•  Workflow automation simplifies onboarding so it is essentially complete before an employee ever starts

•  In essence, the employee can be onboarded before day one


Growing Pain #2 Content Management




Content management •  Content management touches every

department

•  It’s a big issue for legal, finance, operations and management on all levels

•  Many Human Resources content pains are self-inflicted


Content management

“For every employee, approximately 30 to 50 unique documents are created.”

- Human Capital Institute


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Content management

•  Manually processing information

•  Storing, organizing, filing and destroying paper

•  Searching for documents in multiple locations

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Content management

•  Security challenges presented by having information throughout the company and no true ownership by HR

•  Workarounds involving IT, developers and upper management in order to keep information flowing ?

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The big question

Can technology simplify content management for HR?



The ultimate answer

Not all technology can…including HRIS systems


Four points to look for in a content management solution

Look for: Consolidation That means: One solution that can collect, store and share all information in a single location




Look for: Flexibility That means: The capacity to manage both structured and unstructured content, including images, text documents and emails




Look for: Smarter search That means: Technology that operates like leading search engines; not like cumbersome business searches with multiple screens and systems



Right now, searching at work looks like this.



Or worse, it looks like this.



But searching in everyday life looks like this.




Look for: Security That means: The most granular security for sensitive documents


Growing Pain #3 Access Management



Access management is the new reality

“40 percent of HR professionals are beginning to explore using cloud-based software because of its accessibility, cost savings and mobility.”

- Human Capital Media Advisory Group/Talent Management



Access management is the new reality

The future will be dominated by fast, agile platforms that allow you the simplicity to drag and drop and the security to know confidential information is protected



Capabilities to consider in a cloud-based technology platform

Adoption means

•  Easy to implement

•  Fast speed to use without extensive training or disruptions

•  Drag and drop simplicity


Adoption



Configurability means

•  Technology that adapts to current systems

•  Scalable platform that changes as a company’s needs grow

•  Reliable access


Configurability



Cost means

•  No hardware to purchase or expand

•  Scalable platform that changes as a company’s needs grow

•  Reliable access


Cost



Security means

•  The most granular security for sensitive documents

•  Technology that is Department of Defense certified


Security

Today’s webinar

Growing Pains for Human Resources Presented by


WorkLight shines for HR

Visit rhinodox.com to

•  Discover the only solution that combines the new generation enterprise content management software and award-winning workflow software.

•  Schedule a free HR consultation with the

HR technology experts from RhinoDox


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