google form basics

8/10/2019 Google Form Basics

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2014

i

Copyright

Copyright 2014 by Alex ReyesCover design by Alex Reyes

This work is licensed under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License. To view a copy of

this license, visit http://creativecommons.org/licenses/by-nc-nd/3.0/ . Every effort has been

made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in

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LESSON 1

Google Form Basics

Google forms are very easy to create and can be a useful toolin the classroom. I use Google forms when providingprofessional development and getting feedback from teachers.

In this lesson we will explore some of the basics for creating aGoogle form. We'll create a feedback survey for professionaldevelopment. This is a simple form and lays the foundationfor future integration lessons for Google forms.

Login to your Google account and click on the Google Appsmenu.

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Select drive from the apps.

Click the create button.

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When the message closes, you will see a generic blank form.The first options on the form will be very useful when creatingan assessment. I won't cover these options in this lesson because they don't apply to the form we will be creating. I do want to show a progress bar, so I will place a check mark onthis option.

The form currently doesn't have a title. Click where it readsUntitled form.

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The name is highlighted and will be erased when you begintyping the name of the form.

Below the title is a space where we can provide someinformation about the form. This is a useful location toprovide information for your students about the form and theexpectations. Let's click once in the form description andprovide some information.

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Our first question is already set as a multiple choice. Let'senter a question in the question title field.

We can provide helpful information about our question in thehelp text. This will appear with the question.

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In my example I want the person to select the professionaldevelopment he or she attended. I want them to select from alist of professional opportunities. This list can get a little long,so I won't use the multiple choice option. Instead I want touse a pull down list option. With a list, the choices won't be visible until the person clicks on the list option.

To change the question type, click the question type pull downmenu, which is a list option like the one we will create.

Select choose from a list.

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Let's click on option one and provide a professionaldevelopment training for our list.

After typing a choice, click on the next field and enter another.

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Did you notice that after you click and started typing on thenext field, a new one automatically became available. in thisexample I'll enter just four trainings. We're done with our firstquestion.

When asking questions we can make some of them have arequired response. This means that the form can't besubmitted to us until these questions have been answered. I want this question to be answered by my participants. Tomake the question required I'll place a check mark on therequired question option.

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If this was our only question, we could click the done buttonand the form would be complete. We need to add more surveyquestions. To add another question click on the add item button.

There are several question options we can add. For my nextquestion I want them to enter a text response for where theyattended my professional development. The text responseoption is the first one. Click on text.

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As we build the form, the previous questions and the way they will appear can be seen. The professional developmentquestion and the pull down menu can be seen for the question we just created. Let's enter a question title for our nextquestion.

I've entered the question title and some helpful informationabout the type of response I want. You'll see a smallrectangular box with the words, their answer, inside. In theform they will see a similar box where they can enter theiranswer.

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I want this question to be answered, so I will place a checkmark on required question.

Click on the add item button and let's add another question toour form. Let's add a multiple choice option.

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For this question I want them to answer either yes or no to myquestion.

I'll place a check mark to make this question required. Basedon this answer I will tap into one of the strengths of Googleforms.

Based on their answer, I can ask them a different question.This is called branching. Place a check mark on the go to page

based on answer option.

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When we place the check mark, each answer option will havean option to go to a separate page. To go to another page weneed another page.

Click on the add item button and select page break from thelayout options.

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A page will be created. Let's give this page a title anddescription.

The page we created has its own option to add question items.Click on the add item button.

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Select the paragraph text option.

For this question I would like the participant to providefeedback on how the training could be useful. The paragraphtext option gives them a larger box to enter more information.

We've added a page for those that answered no. Let's add apage for those that answered yes.

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This page will be for those that answered yes and it will also be our last page for the last question in our form. Click thepage break option.

In this page I will thank them for taking the survey and askone more question.

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I'll select the paragraph text option.

For my last question I will ask what they found useful in thetraining.

We're not done yet, now we need to link our pages to thequestion.

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Return to the branching question and click once to edit thequestion.

Click on the page option for the yes response.

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If they answered yes, they will be taken to page 3, which is thethank you page.

Click on the page option for the no answer.

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Select page 2 from the page options.

If they answer yes they will be taken to the thank you page. Ifthey answer no, they will be taken to page 2 to get feedback.

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Each page also has a branching option. After page two, they will be taken to the next page, which is page three.

The last part of this form is the confirmation page. Theconfirmation page has generic information. We'll change thatin a moment. Below the title are several options. After theysubmit this survey a link will be available for them to take thesurvey again. I only need them to take the survey once so I'llremove this option. I don't want to publish the results, but I

do want them to edit their responses. This is useful because Ioften get people that will email me to let me know that they would like to submit the form again because they forgot toinclude something. If I allow them to edit their response, theyget one more chance to add or remove information.

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This is what my confirmation page options look like. To preview the form click on the view live form option in themenu.

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On the preview page we see our question with a list optionand our question with a text answer option.

We see our yes or no question option and a button to continueto the next page based on the answer provided.

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The progress indicator shows that this is the first third of allthe questions. The progress bar will update as the questionsare answered.

Go through the form and answer the questions. This is a goodidea to always do with any form you create. Take the surveymore than once so you can see how the branching works when you answer yes or no.

The preview is opened in a separate tab. To return to theeditable form, click on the appropriate tab.

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To edit the form, you can also click on the edit this form button on the right side.

When you went through the form the responses wererecorded. In the menu you see a responses option with anumber. This number shows the number of completed surveyresponses.

To view the responses, click the view responses button.

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A box will open so you can select the response destination. Itautomatically selects the new spreadsheet option. It willcreate this spreadsheet only once. Leave the options as theyare and click create.

The spreadsheet will open and each response will be listed.The column headings are the questions in the survey.

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To return to editing the form, click on the window or tab.

We can delete the test responses. Click on Responses andselect delete all responses.

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A confirmation message will display. Click OK to confirm.

To share a link to this form, click the view live form option inthe menu.

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Copy the address from the address bar and paste it anywhere you need it. With these basics you can now create some of your own Google forms.

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