glen innes severn council meeting 25 february 2021

Glen Innes Severn Council Meeting

25 FEBRUARY 2021

Glen Innes Severn Council – Open Ordinary Meeting – 25 February 2021

Page 1

GLEN INNES SEVERN COUNCIL

ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 25 February 2021 at 6.00pm

Table of Contents

1 ACKNOWLEDGEMENT OF COUNTRY ........................................................ 5

2 OPENING WITH PRAYER ............................................................................. 5

3 APOLOGIES AND APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS ............................................................................................. 6

1.02/21 RESOLUTION .............................................................................. 6

4 MINUTES OF PREVIOUS ORDINARY MEETING - 17 DECEMBER 2020 TO BE CONFIRMED ........................................................................................... 6

2.02/21 RESOLUTION .............................................................................. 6

5 DISCLOSURES OF CONFLICT OF INTERESTS ......................................... 7

6 MAYORAL MINUTE ...................................................................................... 7

7 REPORTS TO COUNCIL ............................................................................... 7

7.1 Resolution Tracking Report ................................................................ 7 3.02/21 RESOLUTION .............................................................................. 7

7.2 ALGA National General Assembly 2021 ............................................ 8

4.02/21 RESOLUTION .............................................................................. 8 4.02/21 RESOLUTION5.02/21 RESOLUTION6.02/21 RESOLUTION .... 8

4.02/21 RESOLUTION6.02/21 RESOLUTION ......................................... 9

7.3 Request for Submissions on the 2021 Annual Determination by the Local Government Remuneration Tribunal ....................................... 9 7.02/21 RESOLUTION .............................................................................. 9

7.4 Adoption of the Live Streaming of Council Meetings Policy and Repeal of the Audio Recording of Ordinary Council Meetings Policy .................................................................................................. 10 8.02/21 RESOLUTION ............................................................................ 10


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7.5 Review of ANZAC Day and Remembrance Day Policy ................... 10 9.02/21 RESOLUTION ............................................................................ 10

7.6 Review of Australia Day Policy......................................................... 11 10.02/21 RESOLUTION .......................................................................... 11

7.7 Quarterly Budget Review - December 2020 ..................................... 11

11.02/21 RESOLUTION .......................................................................... 11

7.8 Review of Principal Activities in the Operational Plan measured against the Delivery Program ........................................................... 12 12.02/21 RESOLUTION .......................................................................... 12

7.9 Governance Health Check ................................................................ 13

13.02/21 RESOLUTION .......................................................................... 13

7.10 Review of Fraud and Corruption Prevention Policy ....................... 13

14.02/21 RESOLUTION .......................................................................... 13

7.11 20-42 Release of Exposure Draft Bill on Local Government Rating Reform ................................................................................................ 14 15.02/21 RESOLUTION .......................................................................... 14

7.12 Lease Agreement between Wayne and Fiona James trading as "Jamesies Fuel & Fix" and Glen Innes Severn Council ................. 14

16.02/21 RESOLUTION .......................................................................... 14

7.13 Capital Works Program Progress Report as at 31 January 2021 .. 15 17.02/21 RESOLUTION .......................................................................... 15

7.14 Borrowings Report as at 31 January 2021 ...................................... 15

18.02/21 RESOLUTION .......................................................................... 15

7.15 Investments Report as at 31 December 2020 .................................. 16 19.02/21 RESOLUTION .......................................................................... 16

7.16 Investments Report as at 31 January 2021 ..................................... 16 20.02/21 RESOLUTION .......................................................................... 16

7.17 Rates and Charges as at 31 January 2021 ...................................... 17

21.02/21 RESOLUTION .......................................................................... 17

7.18 Review of Corporate Uniform Policy ................................................ 17 22.02/21 RESOLUTION .......................................................................... 17

7.19 Repeal of Human Resources Policies .............................................. 18

23.02/21 RESOLUTION .......................................................................... 18

7.20 Repeal of Management of Mail Policy .............................................. 18 24.02/21 RESOLUTION .......................................................................... 18

7.21 StateCover Workers Compensation and Work Health and Safety Report 2019 - 2020 ............................................................................. 19 25.02/21 RESOLUTION .......................................................................... 19


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7.22 Workplace Injury Management Report as at 31 January 2021 ....... 19 26.02/21 RESOLUTION .......................................................................... 19

7.23 Strategic Plan for the Deepwater, Emmaville and Glencoe Library Services 2021-2025 ............................................................................ 20 27.02/21 RESOLUTION .......................................................................... 20

7.24 Review of the Agreement between Glen Innes Severn Council and the Glen Innes Severn Library Committee....................................... 21 28.02/21 RESOLUTION .......................................................................... 21

7.25 Library and Learning Centre Report (October, November, December 2020) ................................................................................. 21

29.02/21 RESOLUTION .......................................................................... 21

7.26 Corporate and Community Services: Monthly Report for December 2020 and January 2021 ...................................................................... 22 30.02/21 RESOLUTION .......................................................................... 22

7.27 Warwick Twigg Indoor Sports Facility - Construction Tender ....... 22 31.02/21 RESOLUTION .......................................................................... 22

7.28 Future Residential Master Plan - Lynch Oval .................................. 23 32.02/21 RESOLUTION .......................................................................... 23

7.29 Proposal to Amend The New England Tablelands Noxious Weeds County Council Boundary................................................................. 24 33.02/21 RESOLUTION .......................................................................... 24

7.30 Australian Celtic Fringe Festival Fees and Charges 2021 ............. 25

34.02/21 RESOLUTION .......................................................................... 25

7.31 Economic Support Fund Policy ........................................................ 26 35.02/21 RESOLUTION .......................................................................... 26

7.32 Economic Development Progress Report as at 31 January 2021 . 27 36.02/21 RESOLUTION .......................................................................... 27

7.33 Development, Planning and Regulatory Services Directorate: Monthly Report for December 2020 and January 2021 .................. 28 37.02/21 RESOLUTION .......................................................................... 28

7.34 Tender 20-03 Engagement of Contractor for the Construction of the Mann River Bridge, Shannon Vale Road ................................... 28

38.02/21 RESOLUTION .......................................................................... 28

7.35 To be Appointed Crown Land Managers of Blue Hills ................... 29 39.02/21 RESOLUTION .......................................................................... 29

7.36 Recommendations from the Local Traffic Committee .................... 30

40.02/21 RESOLUTION .......................................................................... 30


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7.37 Infrastructure Services: Monthly Report for December 2020 and January 2021 ...................................................................................... 30

41.02/21 RESOLUTION .......................................................................... 30

8 NOTICES OF MOTIONS (INCLUDING RESCISSION MOTIONS) / QUESTIONS WITH NOTICE ....................................................................... 31

9 CORRESPONDENCE, MINUTES, PRESS RELEASES ............................. 31

9.1 Correspondence and Press Releases .............................................. 31 42.02/21 RESOLUTION .......................................................................... 31

9.2 Minutes of Council Community Committee Meetings for Information ......................................................................................... 31

43.02/21 RESOLUTION .......................................................................... 31

9.3 Minutes of Non-Council Community Committees for Information 32

44.02/21 RESOLUTION .......................................................................... 32

9.4 Minutes of Other Organisations for Information ............................. 32 45.02/21 RESOLUTION .......................................................................... 32

10 REPORTS FROM DELEGATES ................................................................. 33

10.1 Reports from Delegates .................................................................... 33 46.02/21 RESOLUTION .......................................................................... 33

11 MATTERS OF AN URGENT NATURE ........................................................ 33

12 CONFIDENTIAL MATTERS ........................................................................ 34

47.02/21 RESOLUTION .......................................................................... 34

12.1 General Manager Performance Review ........................................... 34 48.02/21 RESOLUTION .......................................................................... 34

12.2 General Manager Performance Agreement developed from 1 October 2020 until 30 June 2021 ...................................................... 35

49.02/21 RESOLUTION .......................................................................... 35 50.02/21 RESOLUTION .......................................................................... 36 51.02/21 RESOLUTION .......................................................................... 36


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COMMUNITY CONSULTATION

Council is practising Social Distancing as recommended by the NSW State Government during the Coronavirus pandemic.

Council advises that Council meetings will not be open to public attendance, effective from Thursday, 26 March 2020 until further notice.

The provision of a Public Forum before the start of Council meetings has also ceased until further notice. PRESENT: Cr Carol Sparks (Mayor), Cr Glenn Frendon, Cr Andrew Parsons, Cr Colin Price, Cr Jeff Smith and Cr Steve Toms. IN ATTENDANCE: Mr Craig Bennett (General Manager), Mr Keith Appleby (Director of Infrastructure Services), Mr Graham Price (Director of Development, Planning and Regulatory Services), Mrs Anna Watt (Director of Corporate and Community Services) and Mrs Debbie Duffell (Executive Assistant (Mayor and General Manager). OPENED: 6.00pm. The Mayor read the following statement regarding video and audio recording of the Council Meeting:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability. The audio and video recordings of the non-confidential parts of the meeting will also be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms. No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

1 ACKNOWLEDGEMENT OF COUNTRY The Mayor read the following “Acknowledgement to Country”:

“I acknowledge the Ngoorabul people as the traditional custodians of this land and pay my respect to the Elders past, present and emerging. I also extend that respect to Aboriginal and Torres Strait Islander people here today.”

2 OPENING WITH PRAYER Cr J Smith opened the Meeting with a prayer.


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3 APOLOGIES AND APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS

Moved Cr C Price Seconded Cr J Smith

1.02/21 RESOLUTION

That the apology received from Cr D Newman be received and leave of absence be granted.

A division was called for, voting on which was as follows:

For Against

Cr C Sparks Nil Cr G Frendon Cr A Parsons Cr C Price Cr J Smith Cr S Toms

The division was declared CARRIED by 6 votes to 0. CARRIED

4 MINUTES OF PREVIOUS ORDINARY MEETING - 17 DECEMBER 2020 TO BE CONFIRMED

Moved Cr G Frendon Seconded Cr A Parsons

2.02/21 RESOLUTION

That the Minutes of the Ordinary Meeting of the Council held on 17 December 2020, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting.


For Against


The division was declared CARRIED by 6 votes to 0.

CARRIED


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5 DISCLOSURES OF CONFLICT OF INTERESTS Cr C Sparks declared a Pecuniary Conflict of Interest on Item 7.33 “Development, Planning and Regulatory Services Directorate: Monthly Report for December 2020 and January 2021” as she is shareholder of the property listed at Wytaliba on page 218. Cr C Sparks intends to vacate the meeting, not participate in the debate and not vote on this item.

6 MAYORAL MINUTE

There were two (2) confidential mayoral minutes for this meeting which were discussed at the end of the meeting under confidential.

7 REPORTS TO COUNCIL

7.1 Resolution Tracking Report

REPORT FROM: GENERAL MANAGER’S OFFICE Author: Craig Bennett - General Manager

Moved Cr A Parsons Seconded Cr J Smith

3.02/21 RESOLUTION

That the information contained in this report be received and noted. A division was called for, voting on which was as follows: For Against




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7.2 ALGA National General Assembly 2021

REPORT FROM: GENERAL MANAGER’S OFFICE Author: Debbie Duffell - Executive Assistant (Mayor and General

Manager)


4.02/21 RESOLUTION

That Council moves into Committee of the Whole to discuss the formulation of a motion to submit to the National General Assembly.

A division was called for, voting on which was as follows: For Against




5.02/21 RESOLUTION

That Council moves out of Committee of the Whole to discuss the recommendation.





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Moved Cr A Parsons Seconded Cr G Frendon

6.02/21 RESOLUTION

THAT Council:

1. Authorises for the Mayor, the Deputy Mayor and the General Manager to attend the National General Assembly of Local Government, which is being held in Canberra from Sunday 20 June 2021 until Wednesday 23 June 2021.

2. Authorises the Mayor and General Manager to formulate a motion to submit to the 2021 National General Assembly in accordance with the requirements listed in Annexure A of this report and the discussions held during Committee of the Whole.


For Against



CARRIED

7.3 Request for Submissions on the 2021 Annual Determination by the Local Government Remuneration Tribunal


Manager)

Moved Cr A Parsons Seconded Cr S Toms

7.02/21 RESOLUTION

That Council does not put in a submission regarding the 2021 Annual Determination by the Local Government Remuneration Tribunal.


For Against



CARRIED


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7.4 Adoption of the Live Streaming of Council Meetings Policy and Repeal of the Audio Recording of Ordinary Council Meetings Policy


Manager)


8.02/21 RESOLUTION THAT Council: 1. Adopts the Live Streaming of Council Meetings Policy. 2. Repeals the Audio Recording of Ordinary Council Meetings Policy. A division was called for, voting on which was as follows: For Against



7.5 Review of ANZAC Day and Remembrance Day Policy


Manager)


9.02/21 RESOLUTION

That Council adopts the new Commemorative Events Policy.


Page 11


For Against



CARRIED

7.6 Review of Australia Day Policy


Manager)


10.02/21 RESOLUTION

That Council adopts the revised Australia Day Policy.


For Against



CARRIED

7.7 Quarterly Budget Review - December 2020

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Amy Watson - Finance Officer

Moved Cr C Price Seconded Cr S Toms

11.02/21 RESOLUTION

That Council notes and adopts the information contained in this report with the estimated annual Operational Surplus (excluding Capital Grants and Contributions of $4.071M) of $1.457M being the result of the December 2020 Quarterly Budget Review.


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7.8 Review of Principal Activities in the Operational Plan measured against the Delivery Program

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Dennis McIntyre - Manager of Governance, Risk and

Corporate Planning

Moved Cr C Price Seconded Cr A Parsons

12.02/21 RESOLUTION

That Council notes the progress of the Principal Activities against the actions in the Operational Plan and Budget for the 2020/2021 Financial Year as measured against Council’s Delivery program. A division was called for, voting on which was as follows: For Against




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7.9 Governance Health Check


Corporate Planning


13.02/21 RESOLUTION

That Council notes the information contained in this report.


For Against



CARRIED

7.10 Review of Fraud and Corruption Prevention Policy


Corporate Planning

Moved Cr S Toms Seconded Cr G Frendon

14.02/21 RESOLUTION

That Council adopts the revised Fraud and Corruption Prevention Policy.


For Against



CARRIED


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7.11 20-42 Release of Exposure Draft Bill on Local Government Rating Reform

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Stephen Harbort - Chief Financial Officer


15.02/21 RESOLUTION

That Council notes the release of the Exposure Draft Bill on Local Government Rating Reform.


For Against



CARRIED

7.12 Lease Agreement between Wayne and Fiona James trading as "Jamesies Fuel & Fix" and Glen Innes Severn Council


Moved Cr S Toms Seconded Cr A Parsons

16.02/21 RESOLUTION

That Council authorises the General Manager to execute all documents relating to the Lease Agreement between the Glen Innes Severn Council and Wayne and Fiona James trading as “Jamesies Fuel & Fix”.


For Against



CARRIED


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7.13 Capital Works Program Progress Report as at 31 January 2021

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Stephen Harbort - Chief Financial Officer


17.02/21 RESOLUTION



For Against



CARRIED

7.14 Borrowings Report as at 31 January 2021


Moved Cr S Toms Seconded Cr J Smith

18.02/21 RESOLUTION



For Against



CARRIED


Page 16

7.15 Investments Report as at 31 December 2020


Moved Cr J Smith Seconded Cr S Toms

19.02/21 RESOLUTION

That the information contained in this report be noted.


For Against



CARRIED

7.16 Investments Report as at 31 January 2021



20.02/21 RESOLUTION

That the information contained in this report be noted.


For Against



CARRIED


Page 17

7.17 Rates and Charges as at 31 January 2021

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Colin Woods - Debtors Officer


21.02/21 RESOLUTION



For Against



CARRIED

7.18 Review of Corporate Uniform Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers - Manager of Administration and Human

Resources


22.02/21 RESOLUTION

That Council adopts the revised Corporate Uniform Policy.


For Against



CARRIED


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7.19 Repeal of Human Resources Policies

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers - Manager of Administration and Human

Resources


23.02/21 RESOLUTION

That Council repeals the Grievance Resolution Policy, Union Picnic Day Policy and Workplace Injury Management and Recover at Work Program, as policies or programs of Council.


For Against

Cr C Sparks Cr A Parsons Cr G Frendon Cr C Price Cr J Smith Cr S Toms


CARRIED

7.20 Repeal of Management of Mail Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Jeff Carroll - Records Supervisor

Moved Cr C Price Seconded Cr G Frendon

24.02/21 RESOLUTION

That Council repeals the Management of Mail Policy as a policy of Council.


For Against



CARRIED


Page 19

7.21 StateCover Workers Compensation and Work Health and Safety Report 2019 - 2020

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator


25.02/21 RESOLUTION



For Against



CARRIED

7.22 Workplace Injury Management Report as at 31 January 2021

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator


26.02/21 RESOLUTION

That Council notes the information contained in this report. A division was called for, voting on which was as follows: For Against




Page 20

7.23 Strategic Plan for the Deepwater, Emmaville and Glencoe Library Services 2021-2025

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre


27.02/21 RESOLUTION

THAT:

1. The draft Strategic Plan for Deepwater, Emmaville and Glencoe Library Services 2021-2025 be approved for public exhibition for 28 days from Monday, 1 March 2021 until Sunday, 28 March 2021.

2. The draft Strategic Plan for Deepwater, Emmaville and Glencoe Library Services 2021-2025 be displayed on Council’s website and be available for viewing at the Council’s Grey and Church Street offices, Glen Innes Severn Learning Centre and the branch libraries at Deepwater, Emmaville and Glencoe.

3. Following the public exhibition period any minor changes will be updated in

the final Strategic Plan for Deepwater, Emmaville and Glencoe Library Services 2021-2025. However, if there are substantial changes suggested, a further report will be provided to Council for information and adoption of the final Strategic Plan for Deepwater, Emmaville and Glencoe Library Services 2021-2025.


For Against



CARRIED


Page 21

7.24 Review of the Agreement between Glen Innes Severn Council and the Glen Innes Severn Library Committee



28.02/21 RESOLUTION

THAT Council:

1. Adopts the revised Agreement between the Glen Innes Severn Council and the Glen Innes Severn Library Committee.

2. Authorises the General Manager to sign the Agreement.


For Against



CARRIED

7.25 Library and Learning Centre Report (October, November, December 2020)



29.02/21 RESOLUTION



For Against



CARRIED


Page 22

7.26 Corporate and Community Services: Monthly Report for December 2020 and January 2021

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Danielle Mepham - Personal Assistant (Director of

Corporate and Community Services)


30.02/21 RESOLUTION



For Against



CARRIED

7.27 Warwick Twigg Indoor Sports Facility - Construction Tender

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES

Author: Kane Duke - Manager of Planning and Regulatory Services

Moved Cr J Smith Seconded Cr A Parsons

31.02/21 RESOLUTION

THAT Council:

1. After due consideration of the tender response received for Tender T20-06 – Construction for the Glen Innes Regional Netball Facility, declines to accept the tender, for the reason that the price is only indicative and a final construction price is subject to final plans and specifications.

2. Does not re-tender the project on the grounds that only one (1) tender was received.

3. Authorises the General Manager or his delegate to negotiate a contract with Woollam Construction, as the construction company, for the Warwick Twigg Indoor Sports Facility.


Page 23




7.28 Future Residential Master Plan - Lynch Oval


Author: Graham Price - Director of Development, Planning and Regulatory Services


32.02/21 RESOLUTION

That Council does not pursue for the foreseeable future the development of Lynch Oval for residential purposes.


For Against



CARRIED


Page 24

7.29 Proposal to Amend The New England Tablelands Noxious Weeds County Council Boundary


Author: Graham Price - Director of Development, Planning and Regulatory Services

Moved Cr S Toms Seconded Cr C Price

The General Manager advised two (2) nominations were received, both duly completed, for the representative position, therefore a vote would be required. The two (2) nominations received were from Cr C Sparks and Cr J Smith.

In accordance with the Local Government Regulations the General Manager acted as the returning officer for the election, which was conducted under the Optional Preferential Voting System, to determine the representative for the New England Country Council.

A random draw was carried out to determine who would be listed first on the ballot paper. Cr C Sparks’ name was drawn first so her name appeared on the top of the ballot paper, Cr J Smith’s name was drawn second so his name will appear below Cr C Sparks.

Ballot papers were drawn up and distributed to Councillors with voting conducted. The vote resulted in a tie, therefore a draw from a hat was conducted by the General Manager. Councillor C Sparks’ name was drawn out of the hat by the General Manager.

The General Manager declared Cr C Sparks the elected representative to the New England County Council until 4 September 2021.

Moved Cr S Toms Seconded Cr C Price

33.02/21 RESOLUTION

That Council nominates Councillor Carol Sparks as Council’s elected representative to the New England County Council until 4 September 2021. A division was called for, voting on which was as follows: For Against

Cr C Sparks Cr G Frendon Cr A Parsons Cr C Price Cr J Smith Cr S Toms



Page 25

7.30 Australian Celtic Fringe Festival Fees and Charges 2021


Author: Rhonda Bombell - Tourism and Event Officer


34.02/21 RESOLUTION

THAT Council:

1. Advertises the following 2021 Australian Celtic Fringe Festival (ACFF) Fees and Charges for public exhibition from Monday, 1 March 2021 until 4.00pm on Monday, 29 March 2021 and seeks public submissions on the proposed fees and charges:

i. Entertainment Precinct:

Inside Marquee (Section A):

a. Session 1, 2, 4 and 5: $35; and

b. Session 3 (evening concert): $40.

Outside Marquee (Section B and C):

c. Session 1, 2, 4 and 5: $25; and

d. Session 3 (evening concert): $35.

ii. Cultural Precinct: Outside area: Free; and

iii. Council-run fringe events: The Chapel Theatre: $35.

2. Displays the proposed fees on Council’s website, and that they be made available for viewing at the following locations:

• Council’s Town Hall Office;

• Council’s Church Street Office;

• The Glen Innes Severn Library Learning Centre; and

• The Village Post Offices at Deepwater, Emmaville and Glencoe.

3. Endorses the aforementioned fees and charges to be advertised and sold during public exhibition given the circumstances of COVID-19 and the change in approach to the Festival for 2021.

4. Requests the Tourism and Events Officer to prepare a further report to Council after the 28 days of public exhibition in the event of Council receiving any substantial submissions objecting to the proposed amendments to the fees and charges for the 2021 Festival.


Page 26




7.31 Economic Support Fund Policy


Author: Margot Davis - Manager of Economic Development

Moved Cr G Frendon Seconded Cr A Parsons

35.02/21 RESOLUTION

THAT Council:

1. Endorses the Draft Economic Development Support Fund Policy and authorises for it to be placed on public exhibition for 28 days in order to seek community submissions. If no significant submissions are received then Council will adopt the policy from 1 July 2021. If significant submissions are received a report will be written to the next Ordinary Council meeting for the submissions to be considered by Council and the policy to be adopted by 1 July 2021.

2. Repeals the Event Prioritisation and Support Policy.

3. Repeals the Business Incentive Fund Guidelines from 30 June 2021.

4. Advertises the proposed Economic Development Support Fund Policy calling for applications for 2021-22, with applications closing on 30 June 2021.

5. Processes any applications to the Business Incentive Fund under the existing Business Incentive Fund Guidelines until 30 June 2021.


Page 27




7.32 Economic Development Progress Report as at 31 January 2021


Author: Margot Davis - Manager of Economic Development


36.02/21 RESOLUTION



For Against



CARRIED

Cr C Sparks declared a Pecuniary Conflict of Interest on Item 7.33 “Development, Planning and Regulatory Services Directorate: Monthly Report for December 2020 and January 2021” as she is shareholder of the property listed at Wytaliba on page 218. Cr C Sparks left the meeting room at 7.13pm and did not participate in the debate or vote on the matter. Cr C Price nominated Cr A Parsons to assume the Chair. Cr A Parsons assumed the Chair for this item.


Page 28

7.33 Development, Planning and Regulatory Services Directorate: Monthly Report for December 2020 and January 2021


Author: Kimberley Wilkins - Personal Assistant (Director of Development, Planning and Regulatory Services)


37.02/21 RESOLUTION


Cr G Frendon Nil Cr A Parsons Cr C Price Cr J Smith Cr S Toms


Cr C Sparks returned to the meeting room at 7.16pm and assumed the Chair.

7.34 Tender 20-03 Engagement of Contractor for the Construction of the Mann River Bridge, Shannon Vale Road

REPORT FROM: INFRASTRUCTURE SERVICES Author: Sam Price - Manager of Infrastructure Delivery

Moved Cr C Price Seconded Cr G Frendon

38.02/21 RESOLUTION

THAT Council:

1. Accepts the tender from Contractor G (with a weighted average score of 94 out of 100) for the construction of a concrete bridge on Shannon Vale Road over the Mann River Bridge.

2. Notifies all of the unsuccessful tenderers in writing of the outcome of Tender T20-03, in addition to the successful tenderer.


Page 29




7.35 To be Appointed Crown Land Managers of Blue Hills

REPORT FROM: INFRASTRUCTURE SERVICES Author: Sari James - Acting Property Officer


39.02/21 RESOLUTION

THAT Council:

1. Prepares and submits an application to be appointed Crown Land Manager of Reserve 98916 / Lot 717 Deposited Plan 753282 for the purpose of grazing.

2. Upon appointment as Crown Land Manager of Reserve 98916 / Lot 717 Deposited Plan 753282, calls for expressions of interest for a grazing lease for this land.





Page 30

7.36 Recommendations from the Local Traffic Committee

REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant (Director of

Infrastructure Services)


40.02/21 RESOLUTION

That Council approves recommendation 5.1 from the Glen Innes Local Traffic Committee meeting held on Tuesday, 2 February 2021, that the signage in the current ‘No Stopping’ zone located on Grey Street at the entrance to Mackenzie Mall be updated to ‘No Stopping, Taxis Accepted, as unanimously recommended by the voting members of the Committee.


For Against



CARRIED

7.37 Infrastructure Services: Monthly Report for December 2020 and January 2021

REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant (Director of

Infrastructure Services)


41.02/21 RESOLUTION



For Against



CARRIED


Page 31

8 NOTICES OF MOTIONS (INCLUDING RESCISSION MOTIONS) / QUESTIONS WITH NOTICE

There were no notices of motions, rescission motions or questions with notice.

9 CORRESPONDENCE, MINUTES, PRESS RELEASES

9.1 Correspondence and Press Releases



42.02/21 RESOLUTION




9.2 Minutes of Council Community Committee Meetings for Information



43.02/21 RESOLUTION



Page 32


For Against



CARRIED

9.3 Minutes of Non-Council Community Committees for Information



44.02/21 RESOLUTION

That Council notes the information contained in this report


For Against



CARRIED

9.4 Minutes of Other Organisations for Information



45.02/21 RESOLUTION



Page 33


For Against



CARRIED

10 REPORTS FROM DELEGATES

10.1 Reports from Delegates


Manager)


46.02/21 RESOLUTION



For Against



CARRIED

11 MATTERS OF AN URGENT NATURE There were no matters of an urgent nature.


Page 34

12 CONFIDENTIAL MATTERS Moved Cr C Price Seconded Cr S Toms

47.02/21 RESOLUTION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

Item Report Reason

12.1 General Manager Performance Review

(a) personnel matters concerning particular individuals (other than councillors).

12.2 General Manager Performance Agreement developed from 1 October 2020 until 30 June 2021

(a) personnel matters concerning particular individuals (other than councillors).




The livestreaming of the meeting was paused at 7.27pm. The General Manager, the Director of Corporate and Community Services, the Director of Development Planning and Regulatory Services, the Director of Infrastructure Services and the Executive Assistant (Mayor and General Manager) all left the meeting.

12.1 General Manager Performance Review

REPORT FROM: COUNCILLORS Author: Carol Sparks - Mayor


48.02/21 RESOLUTION

That Council defers considering the report from the Performance Review Panel until the Performance Agreement Ratings document is tabled with the report from the panel and the matter be referred back to the next Ordinary Council Meeting.


Page 35




12.2 General Manager Performance Agreement developed from 1 October 2020 until 30 June 2021

REPORT FROM: COUNCILLORS Author: Carol Sparks - Mayor


49.02/21 RESOLUTION

That Council notes the Performance Agreement for the General Manager from 1 October 2020 until 30 June 2021. A division was called for, voting on which was as follows: For Against




Page 36


50.02/21 RESOLUTION

That Council moves out of Closed Council into Open Council. A division was called for, voting on which was as follows: For Against




51.02/21 RESOLUTION

That the confidential Closed Council Resolutions be recommended for adoption to the Ordinary Meeting of the Whole of Council. A division was called for, voting on which was as follows: For Against



The Meeting closed at 7.50pm.

glen innes severn council meeting 25 february 2021

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