glen innes severn council meeting 27 november 2014 · 2015. 6. 27. · glen innes severn council...

Glen Innes Severn Council Meeting

27 NOVEMBER 2014

Glen Innes Severn Council – Open Ordinary Meeting – 27 November 2014

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GLEN INNES SEVERN COUNCIL

OPEN ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room on

THURSDAY, 27 NOVEMBER 2014 AT 5.15 P.M.

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ................................................................... 5

2 OPENING BY MINISTER FROM THE FRATERNAL ............................................... 5

3 APOLOGIES ............................................................................................................. 5

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS ........................................................................................ 5

5 MINUTES OF PREVIOUS ORDINARY MEETING HELD ON 23 OCTOBER 2014 TO BE CONFIRMED ................................................................................................. 6

1.11/14 RESOLUTION ...................................................................................... 6

6 MAYORAL MINUTE .................................................................................................. 6

7 NOTICE OF MOTIONS ............................................................................................. 6

8 NOTICE OF MOTION OF RESCISSION ................................................................... 6

9 REPORTS ................................................................................................................. 7

9.1 Governance: Fit For the Future Initiative: Rural Council Model and Council Potentially Participating in the Establishment of a New England Regional Organisation of Councils ............................................................... 7 2.11/14 RESOLUTION ...................................................................................... 7

9.2 Corporate Management: Reporting: Glen Innes Severn Council Annual Report 2013-2014 ............................................................................................ 7 3.11/14 RESOLUTION ...................................................................................... 8

9.3 Information Management: Government Information (Public Access) Act (GIPA): Agency Information Guide ............................................................... 8 4.11/14 RESOLUTION ...................................................................................... 8


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9.4 Financial Management: Sale of Council Properties: Vacant Industrial Land at Deepwater .......................................................................................... 8

5.11/14 RESOLUTION ...................................................................................... 8

9.5 Finance: Financial Reporting: Presentation of Financial Reports for the year ended 30 June 2014 ................................................................................ 9

6.11/14 RESOLUTION ...................................................................................... 9

9.6 Finance: Financial Reporting: Quarterly Budget Review September 2014 .......................................................................................................................... 9 7.11/14 RESOLUTION ...................................................................................... 9

9.7 Finance: Financial Management: Finance Report October 2014 .............. 9

8.11/14 RESOLUTION ...................................................................................... 9

9.8 Rates and Valuations: Reporting: Rates and Charges Collections October 2014 ................................................................................................. 10

9.11/14 RESOLUTION .................................................................................... 10

9.9 Corporate Management: Code of Conduct Complaints: Annual Complaints Statistics .................................................................................... 10 10.11/14 RESOLUTION .................................................................................. 10

9.10 Personnel: Award Restructuring: Review of Salary System Progression Rules .............................................................................................................. 10

11.11/14 RESOLUTION .................................................................................. 10

9.11 Corporate Management: Policy Register: Work Health and Safety Policy ........................................................................................................................ 11

12.11/14 RESOLUTION .................................................................................. 11

9.12 Corporate Management: Policy Register: Workplace Injury Management and Return to Work Policy and Program .................................................... 11 13.11/14 RESOLUTION .................................................................................. 11

9.13 Work Health and Safety: General: Workplace Injury Management Report October 2014 ................................................................................................. 12

14.11/14 RESOLUTION .................................................................................. 12

9.14 Corporate Management: Policy Register: Repeal of Aged and Disability Services Bus Use Policy .............................................................................. 12 15.11/14 RESOLUTION .................................................................................. 12

9.15 Community Services: Reporting – Library / Learning Centre Report October 2014 ................................................................................................. 12 16.11/14 RESOLUTION .................................................................................. 12

9.16 Corporate and Community Services: Reporting: September and October 2014 ................................................................................................................ 13

17.11/14 RESOLUTION .................................................................................. 13


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9.17 Economic Development: Planning: Small Business Friendly Council Program ......................................................................................................... 13 18.11/14 RESOLUTION .................................................................................. 13

9.18 Land Use and Planning: Planning Proposal 2014-01 ................................ 13 19.11/14 RESOLUTION .................................................................................. 13

9.19 Land Use and Planning: Planning: Hunter Street Urban Release Area .. 14 20.11/14 RESOLUTION .................................................................................. 14

9.20 Corporate Management: Policy Register: Event Prioritisation and Support Policy ............................................................................................... 15 21.11/14 RESOLUTION .................................................................................. 15

9.21 Recreation and Cultural Services: Event Management: Review of Australian Celtic Festival Strategic Plan ..................................................... 15 22.11/14 RESOLUTION .................................................................................. 15

9.22 Department of Development, Regulatory and Sustainability Services: Monthly Reporting October 2014 ................................................................. 16 23.11/14 RESOLUTION .................................................................................. 16

9.23 Corporate Management: CBD Revitalisation ............................................. 16

24.11/14 RESOLUTION .................................................................................. 16

9.24 Department of Infrastructure Services: Monthly Reporting October 2014 ........................................................................................................................ 16 25.11/14 RESOLUTION .................................................................................. 16

10 CORRESPONDENCE, MINUTES, PRESS RELEASES ........................................ 17

10.1 Correspondence and Press Releases ......................................................... 17

26.11/14 RESOLUTION .................................................................................. 17

10.2 Minutes of Committee Meetings for Information ........................................ 17

27.11/14 RESOLUTION .................................................................................. 17

10.3 Minutes of Other Organisations for Information ........................................ 17 28.11/14 RESOLUTION .................................................................................. 17

11 REPORTS FROM DELEGATES ............................................................................. 18 29.11/14 RESOLUTION .................................................................................. 18

12 REPORTS FROM COMMITTEES ........................................................................... 18

13 ITEMS OF AN URGENT NATURE ......................................................................... 18

14 CLOSED COUNCIL REPORTS .............................................................................. 19 30.11/14 RESOLUTION .................................................................................. 19


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14.1 Council Properties: Possible/Potential Centralisation of Management and Administrative Staff ...................................................................................... 19

31.11/14 RESOLUTION .................................................................................. 19

14.2 Financial Management: Sale of Council Properties: “Garden Court” and Associated Land ........................................................................................... 20

32.11/14 RESOLUTION .................................................................................. 20 33.11/14 RESOLUTION .................................................................................. 20 34.11/14 RESOLUTION .................................................................................. 20


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COMMUNITY CONSULTATION: No community members addressed Council. PRESENT: Cr Colin Price (Mayor), Cr Dianne Newman (Deputy Mayor), Cr James Graham, Cr Graeme Quinn, Cr Andrew Parsons, Cr Mick Scherf, and Cr Malcolm Schumacher. IN ATTENDANCE: Mr. Hein Basson (General Manager), Mr Malcolm Donnelly (Acting Director of Infrastructure Services), Mr Graham Price (Director of Development, Regulatory and Sustainability Services), Mrs Anna Watt (Director of Corporate and Community Services) Mr Eric Brown (Acting Chief Financial Officer), Mr Greg Doman (Manager of Planning and Regulatory Services) and Mrs Debbie Duffell (Minute Taker). OPENED: 5.15p.m.

1 ACKNOWLEDGEMENT TO COUNTRY

The Mayor read the following “Acknowledgement to Country”: “I acknowledge the Ngoorabul people as the traditional custodians of our land. I give respect to past and present Elders and extend that respect to other Aboriginals present. I also recognise the role of our early setters, Celtic and Anglo, in shaping the community that we have become.”

2 OPENING BY MINISTER FROM THE FRATERNAL

Pastoral Care Worker from the Cameron Memorial Uniting Church in Australia, Gary Walker, opened the Meeting with a prayer.

3 APOLOGIES

No apologies were given, as all Councillors were in attendance.

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

Councillor James Graham declared an insignificant conflict of interest with regards to Item 9.22 Development, Regulatory and Sustainability Services: Monthly Reporting October 2014, as his business is involved in some of the Development Applications and Complying Development Certificates listed in this report. Councillor Graham stated that as the report was for information purposes only, that he would remain in the room, partake in the discussions and vote on this item.


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Councillor Graham declared a further insignificant conflict of interest with regards to Item 9.24 Department of Infrastructure Services: Monthly Report October 2014 as his business is involved in the work regarding the Emmaville Lawn Cemetery which is listed in the Capital Works section of this report. Councillor Graham stated that as the report was for information purposes only, that he would remain in the room, partake in the discussions and vote on this item. Councillor Michael Scherf declared an insignificant conflict of interest with regards to Item 9.20 Corporate Management: Policy Register: Event Prioritisation and Support Policy, as he is the Secretary of the Emmaville Community Trust. Councillor Scherf further stated that he would remain in the room, partake in the discussions and vote on this item.

5 MINUTES OF PREVIOUS ORDINARY MEETING HELD ON 23 OCTOBER 2014 TO BE CONFIRMED

Moved: Cr Quinn Seconded: Cr Newman 1.11/14 RESOLUTION That the Minutes of the Ordinary Meeting of the Council held on 23 October 2014, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting. CARRIED

6 MAYORAL MINUTE There were no Mayoral Minutes.

7 NOTICE OF MOTIONS No notices of motions were received.

8 NOTICE OF MOTION OF RESCISSION No notices of motions of rescission were received.


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9 REPORTS

9.1 Governance: Fit For the Future Initiative: Rural Council Model

and Council Potentially Participating in the Establishment of a New England Regional Organisation of Councils

REPORT FROM: GENERAL MANAGER Authors: Hein Basson – General Manager and Debbie Duffell – Executive Assistant Moved: Cr Graham Seconded: Cr Scherf 2.11/14 RESOLUTION 1. That Council takes note of the information provided in the report from the General

Manager pertaining to the development of a Rural Council Model by the NSW Office of Local Government, with a view of providing an additional option for small rural based Councils with large geographical areas and small rate bases, to consider as part of those Councils’ Fit For the Future Proposals which are due for lodgement to the Office of Local Government by 30 June 2015.

2. That Council, based on the outcome of the Sydney Workshop held on 3 November 2014, does not consider following the preliminary Rural Council Model as an option at this time, but pursues the preparation of its Fit For the Future Proposal as an autonomous and independent Council with adequate scope and capacity, and with a view of participating in the to-be-established New England Region Joint Organisation of Councils.

3. That Council requests the General Manager to arrange for a Councillor Workshop on 11 December 2014 at 5.00pm, in order to provide for an opportunity where the Fit For the Future suite of documents and associated matters can be discussed in further detail.

4. That Council, at its Ordinary Meeting that is going to be held on 18 December 2014 and following the Councillor Workshop mentioned in paragraph three (3) above, considers the value and wisdom of participating in the establishment of a New England Regional Organisation of Councils as an interim measure before a formal Regional Joint Organisation is formed under a new Local Government Act or similar provision.

CARRIED

9.2 Corporate Management: Reporting: Glen Innes Severn Council Annual Report 2013-2014

REPORT FROM: GENERAL MANAGER Author: Debbie Duffell – Executive Assistant


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Moved: Cr Schumacher Seconded: Cr Graham 3.11/14 RESOLUTION 1. That Council notes the Glen Innes Severn Council Annual Report for 2013-2014, as

distributed under separate cover with the Business Paper.

2. That Council requests the General Manager to lodge the Glen Innes Severn Council

Annual Report 2013-2014 with the Office of Local Government by 30 November

2014.

CARRIED

9.3 Information Management: Government Information (Public Access) Act (GIPA): Agency Information Guide

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell – Executive Assistant Moved: Cr Graham Seconded: Cr Quinn 4.11/14 RESOLUTION That Council adopts the reviewed Agency Information Guide for the Glen Innes Severn Council attached as Annexure C to the Business Paper. CARRIED

9.4 Financial Management: Sale of Council Properties: Vacant Industrial Land at Deepwater

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director or Corporate and Community Services Moved: Cr Scherf Seconded: Cr Graham 5.11/14 RESOLUTION That the Director of Corporate and Community Services communicates to Diana Corcoran Real Estate that the listing prices for the vacant industrial blocks of land at Deepwater be as follows:

Property Price

Lot 2 DP1176546 $50,000.00

Lot 7 DP1077598 $20,000.00

Lot 9 DP1077598 $20,000.00

Lot 10 DP1077598 $20,000.00

CARRIED


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9.5 Finance: Financial Reporting: Presentation of Financial Reports for the year ended 30 June 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Authors: Eric Brown – Acting Chief Financial Officer and Sujeewa Ranawake – Financial Accountant Moved: Cr Quinn Seconded: Cr Graham 6.11/14 RESOLUTION That Council notes the audited Annual Financial Statements for the year ended 30 June 2014, attached as Annexure A to the Annual Report 2013-2014. CARRIED

9.6 Finance: Financial Reporting: Quarterly Budget Review September 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Eric Brown – Acting Chief Financial Officer Moved: Cr Scherf Seconded: Cr Schumacher 7.11/14 RESOLUTION That Council notes and adopts the information in this report, with the estimated annual operational surplus of $2.34 million being the result of the September 2014 Quarterly Budget Review. CARRIED

9.7 Finance: Financial Management: Finance Report October 2014 REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Eric Brown – Acting Chief Financial Officer Moved: Cr Quinn Seconded: Cr Newman 8.11/14 RESOLUTION That Council notes the following information: 1. The cash book report disclosing a total reconciled cash balance of $(280,907.28);

2. The investment report disclosing total invested funds of $13,300,000.00 with total cash and investments of $13,019,092.72 (compared with $13,414,492.82 in November 2013); and


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3. The loan liability report showing a total loan liability of $12,022,841.41 (compared with $12,674,545.79 in October 2013).

CARRIED

9.8 Rates and Valuations: Reporting: Rates and Charges Collections October 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson – Rates Officer Moved: Cr Graham Seconded: Cr Newman 9.11/14 RESOLUTION That Council notes the information in this report. CARRIED

9.9 Corporate Management: Code of Conduct Complaints: Annual Complaints Statistics

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers – Manager of Administration and Human

Resources Moved: Cr Graham Seconded: Cr Parsons 10.11/14 RESOLUTION That Council notes the information in this report. CARRIED

9.10 Personnel: Award Restructuring: Review of Salary System Progression Rules

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers – Manager of Administration and Human

Resources Moved: Cr Newman Seconded: Cr Parsons 11.11/14 RESOLUTION 1. That Council adopts the reviewed Salary System Progression Rules, attached as

Annexure E to the Business Paper.


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2. That the changes to the Salary System Progression Rules be communicated by the Manager of Administration and Human Resources to all Managers for highlighting at team meetings.

CARRIED

9.11 Corporate Management: Policy Register: Work Health and Safety Policy

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt – Work Health and Safety Coordinator Moved: Cr Scherf Seconded: Cr Graham 12.11/14 RESOLUTION 1. That Council adopts the reviewed Work Health and Safety Policy, attached as

Annexure F to the Business Paper.

2. That the changes to the Work Health and Safety Policy be communicated by the Work Health and Safety Coordinator to all Managers for highlighting at team meetings.

CARRIED

9.12 Corporate Management: Policy Register: Workplace Injury Management and Return to Work Policy and Program

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt – Work Health and Safety Coordinator Moved: Cr Quinn Seconded: Cr Parsons 13.11/14 RESOLUTION 1. That Council adopts the reviewed Workplace Injury Management and Return to

Work Policy, attached as Annexure G to the Business Paper.

2. That Council notes the information included in the Workplace Injury Management and Return to Work Program, attached as Annexure H to the Business Paper.

3. That the changes to the Workplace Injury Management and Return to Work Policy and Program be communicated by the Work Health and Safety Coordinator to all Managers for highlighting at team meetings.

CARRIED


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9.13 Work Health and Safety: General: Workplace Injury Management Report October 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt – Work Health and Safety Coordinator Moved: Cr Graham Seconded: Cr Quinn 14.11/14 RESOLUTION That Council notes the information in this report. CARRIED

9.14 Corporate Management: Policy Register: Repeal of Aged and Disability Services Bus Use Policy

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson – Manager of Community Services Moved: Cr Scherf Seconded: Cr Graham 15.11/14 RESOLUTION 1. That Council repeals the Aged and Disability Services Bus Use Policy.

2. That the Manager of Community Services communicates the repeal of the Aged and Disability Services Bus Use Policy to all Community Services staff.

CARRIED

9.15 Community Services: Reporting – Library / Learning Centre Report October 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne – Manager Library/Learning Centre Moved: Cr Quinn Seconded: Cr Graham 16.11/14 RESOLUTION That Council notes the information in this report. CARRIED


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9.16 Corporate and Community Services: Reporting: September and October 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director of Corporate and Community Services Moved: Cr Graham Seconded: Cr Newman 17.11/14 RESOLUTION That Council notes the information in this report. CARRIED

9.17 Economic Development: Planning: Small Business Friendly Council Program

REPORT FROM: DIRECTOR OF DEVELOPMENT, REGULATORY AND

SUSTAINABILITY SERVICES Author: Graham Price – Director of Development, Regulatory and

Sustainability Services Moved: Cr Scherf Seconded: Cr Parsons 18.11/14 RESOLUTION 1. That Council advises the NSW Small Business Commissioner that it will start

participating in the Small Business Friendly Council Program in the 2015-16 financial year.

2. That the Director of Development, Regulatory and Sustainability Services includes the required strategic actions to participate in the Small Business Friendly Council Program in the draft 2015-16 Operational Plan for Council’s consideration.

CARRIED

9.18 Land Use and Planning: Planning Proposal 2014-01 REPORT FROM: DIRECTOR OF DEVELOPMENT, REGULATORY AND

SUSTAINABILITY SERVICES Author: Greg Doman – Manager of Regulatory and Planning Services Moved: Cr Parsons Seconded: Cr Graham 19.11/14 RESOLUTION

1. That Council submits the Draft Planning Proposal 2014-01, relating to the Glen

Innes Severn Local Environmental Plan 2012, to the NSW Department of Planning and Environment for review and Gateway determination.


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2. That, upon an affirmative Gateway determination being received from the Department of Planning and Environment, Council staff carry out the procedural steps associated with the progress of the Planning Proposal, including public exhibition as required by the NSW Department of Planning and Environment.

3. That the Manager of Planning and Regulatory Services prepares a further report to Council following the community consultation period.

CARRIED All seven (7) Councillors voted unanimously in favour of the above resolution by show of hands.

9.19 Land Use and Planning: Planning: Hunter Street Urban Release Area


SUSTAINABILITY SERVICES Author: Greg Doman – Manager of Regulatory and Planning Services Moved: Cr Parsons Seconded: Cr Schumacher 20.11/14 RESOLUTION 1. That Council places the Draft Chapter 10 – Hunter Street Urban Release Area of the

Glen Innes Severn Development Control Plan 2014 on public exhibition from 11 December 2014 until 12 January 2015.

2. That Council endorses the rezoning of the land identified as the Hunter Street Urban Release Area from R1 General Residential to R2 Low Density Residential and excludes medium and high density residential accommodation from that zone.

3. That Council places a notice in the Glen Innes Examiner advising of the places that the inspection of the draft plan is available.

4. That Council makes available the Draft Chapter 10 – Hunter Street Urban Release Area of the Glen Innes Severn Development Control Plan 2014 – Public Notification and Advertising, for inspection during normal office hours (where applicable) at the following locations:

Council Administration Office, Town Hall, Grey Street, Glen Innes;

Development, Regulatory and Sustainability Services Office, Church Street, Glen Innes;

Glen Innes Severn Library / Learning Centre;

Glen Innes Severn Council website www.gisc.nsw.gov.au;

Deepwater Post Office;

Emmaville Post Office;

Glencoe Post Office.

http://www.gisc.nsw.gov.au/


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5. That a further report in this regard be prepared for Council’s consideration by the Manager of Regulatory and Planning Services after the public consultation period has expired.

CARRIED All seven (7) Councillors voted unanimously in favour of the above resolution by show of hands.

9.20 Corporate Management: Policy Register: Event Prioritisation and Support Policy


SUSTAINABILITY SERVICES Author: Peter Teschner – Manager of Tourism and Events Moved: Cr Parsons Seconded: Cr Graham 21.11/14 RESOLUTION 1. That Council adopts the reviewed Event Prioritisation and Support Policy as

attached to the Business Paper as Annexure N.

2. That Council continues to recognise the economic contribution of events and festivals to the Glen Innes Severn Local Government Area.

3. That, following the adoption of the Policy, the Manager of Tourism and Events:

a. Arranges for an item to be placed in Connecting with Your Council informing the community of the new Policy;

b. Arranges for a copy of the policy and application forms to be uploaded to Council’s website: www.gisc.nsw.gov.au; and

c. Informs all Departments of Council that the new Policy has been adopted. CARRIED

9.21 Recreation and Cultural Services: Event Management: Review of Australian Celtic Festival Strategic Plan


SUSTAINABILITY SERVICES Author: Peter Teschner – Manager of Tourism and Events Moved: Cr Parsons Seconded: Cr Graham 22.11/14 RESOLUTION That Council adopts the reviewed Australian Celtic Festival 2010 – 2020 Strategic Plan attached to the Business Paper as Annexure O.

http://www.gisc.nsw.gov.au/


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CARRIED

9.22 Department of Development, Regulatory and Sustainability Services: Monthly Reporting October 2014


SUSTAINABILITY SERVICES Author: Kathleen Taminiau – Administration Officer Moved: Cr Graham Seconded: Cr Parsons 23.11/14 RESOLUTION That Council notes the information in this report. CARRIED

9.23 Corporate Management: CBD Revitalisation REPORT FROM: DIRECTOR OF INFRASTRUCTURE SERVICES Authors: Keith Appleby – Acting Director of Infrastructure Services

David Dadley – Project Manager (CBD Revitalisation) Moved: Cr Quinn Seconded: Cr Newman 24.11/14 RESOLUTION 1. That Council notes the information in this report.

2. That Council notes that the project will be largely completed by the day of the Council Meeting.

CARRIED

9.24 Department of Infrastructure Services: Monthly Reporting October 2014

REPORT FROM: DIRECTOR OF INFRASTRUCTURE SERVICES Author: Keith Appleby – Acting Director of Infrastructure Services Moved: Cr Schumacher Seconded: Cr Graham 25.11/14 RESOLUTION That Council notes the information in this report.

CARRIED


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The Meeting adjourned for a refreshment break at 6.16pm during which time the Manager of Planning and Regulatory Services, Mr Greg Doman, left the Meeting. The Meeting resumed at 6.39pm.

10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor Moved: Cr Parsons Seconded: Cr Scherf 26.11/14 RESOLUTION That the information be noted. CARRIED

10.2 Minutes of Committee Meetings for Information REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor Moved: Cr Parsons Seconded: Cr Scherf 27.11/14 RESOLUTION That the information be noted. CARRIED

10.3 Minutes of Other Organisations for Information REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor Moved: Cr Parsons Seconded: Cr Scherf 28.11/14 RESOLUTION That the information be noted. CARRIED


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11 REPORTS FROM DELEGATES The following is a list of meetings recently attended by Councillors:

Name of Councillor Name of Committee Date attended

Cr Colin Price Australian Standing Stones Management Board

15/10/14

Cr Michael Scherf Glen Innes Severn Tourist Association 13/10/14

Emmaville Mining Museum 16/10/14

Cr Malcolm Schumacher Australia Day Committee 1/10/14

Open Spaces Committee 23/10/14

Moved: Cr Graham Seconded: Cr Quinn 29.11/14 RESOLUTION That Council notes the information in this report.

CARRIED The Mayor informed Council that he and the Acting Director of Infrastructure Services recently attended the National Local Roads and Transport Congress which was held in Tamworth. He expressed his disappointment, stating that he believes that this congress now lacks purpose, as it was formerly used to drive the Roads to Recovery funding, which is now quite secure, and Asset Management Planning, which has also been addressed by the majority of Councils, and recommended that Council looks carefully at the program for the next Congress before it commits itself to attend.

12 REPORTS FROM COMMITTEES There were no reports from Committees.

13 ITEMS OF AN URGENT NATURE There were no items of an urgent nature.


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14 CLOSED COUNCIL REPORTS Moved: Cr Graham Seconded: Cr Parsons 30.11/14 RESOLUTION 1. That Council considers the confidential report listed on the Order of Business at

Item 14.1 in a meeting closed to the public in accordance with Section 10A(2)(c) of the Local Government Act 1993.

2. That Council considers the confidential report listed on the Order of Business at Item 14.2 in a meeting closed to the public in accordance with Section 10A(2)(c) of the Local Government Act 1993.

CARRIED

14.1 Council Properties: Possible/Potential Centralisation of Management and Administrative Staff


SUSTAINABILITY SERVICES Author: Graham Price – Director of Development, Regulatory and

Sustainability Services Moved: Cr Scherf Seconded: Cr Graham 31.11/14 RESOLUTION 1. That Council sincerely thanks the new owner of the Mackenzie Building for his well

presented development proposal.

2. That Council resolves not to pursue the invitation from the new owner of the Mackenzie Building to purchase part of this building for purposes of a new Council Office Complex at this time, or to become a part investor in the Unit Trust associated with the development of this mentioned building.

3. That Council reconsiders the possible co-location of its administrative and managerial staff and the appropriateness and affordability thereof when the Integrated Planning and Reporting Framework and associated suite of documents are again updated and revised in 2017.

CARRIED The Acting Chief Financial Officer, Mr Eric Brown, left the Meeting at 6.48pm.


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14.2 Financial Management: Sale of Council Properties: “Garden Court” and Associated Land

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director or Corporate and Community Services Moved: Cr Schumacher Seconded: Cr Quinn 32.11/14 RESOLUTION That Council authorises the General Manager to approach the Glen Innes Baptist Church and negotiate an acceptable purchase price for the property known as “Garden Court” Lot 1 DP806863, and requests the General Manager to prepare a further report in this regard for Council’s consideration at the Ordinary Meeting that is going to be held on 18 December 2014. CARRIED Moved: Cr Parsons Seconded: Cr Graham 33.11/14 RESOLUTION That Council moves out of Closed Council into Open Council. CARRIED Moved: Cr Scherf Seconded: Cr Quinn 34.11/14 RESOLUTION That the Confidential Closed Council Resolutions be recommended for adoption to the Ordinary Meeting of the Whole of Council. CARRIED The Meeting closed at 7.20pm.

glen innes severn council meeting 27 november 2014 · 2015. 6. 27. · glen innes severn council...

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