gl13 m6-c1-presentation

MODULE 6

1SKILLS

Microsoft Excel 2013

Creating an Excel Workbook

Working with Formulas and Functions

Formatting Cells

Working with Charts© Paradigm Publishing, Inc.

2SKILLS© Paradigm Publishing, Inc.

Creating an Excel Workbook

3SKILLS

Guidelines to Planning and Creating a Worksheet in Excel

© Paradigm Publishing, Inc.

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Guidelines to Planning and Creating a Worksheet in Excel…continued


Take the time to plan how you will organize the data on the worksheets– consider the source data you will use and the results

you want to produce– let your plan guide you as you enter the data

If you want users to enter values in a worksheet, position the input cells prominently

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You can use business logos, shapes, and other graphics to enhance the appearance of your worksheets

Excel can also convey your worksheet data graphically in a chart

Charted data helps you spot trends and abnormalities, which can help you make better business decisions

When planning a worksheet, keep in mind your audience’s expectations as well as industry standards

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Skills You Learn

1. Understand worksheet and workbook structure

2. Use cell references

3. Enter text, values, and dates

4. Use the Auto Fill feature

5. Use the spelling checker

6. Insert and delete columns and rows

7. Work with multiple worksheets

8. Name and rename worksheets

9. Explore options for printing


8SKILLS

Skill 1: Understand Worksheetand Workbook Structure


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Skill 1: Understand Worksheetand Workbook Structure…continued

Excel files are called workbooks– a blank workbook contains one worksheet– the capital letters across the top of the worksheet

are column headings– the numbers down the left side are row headings– the intersection of each row and column is a cell,

into which you can type an entry– as you work, a heavy black border appears around

the active cell


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Skill 1 Steps: Understand Worksheetand Workbook Structure

1. Move the mouse pointer over the Formula bar

2. Click the New sheet button to add a worksheet to the workbook and make it the active sheet

3. Click the Sheet1 tab to make it the active sheet

4. Click in a cell to make it the active cell


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Skill 1 Steps…continued

5. Click the down arrow on the vertical scroll bar to move down on the sheet

6. Click in cell A1 to make it the active cell

7. Press the Down Arrow key to move the cursor to a different cell and make that cell active

8. Press and hold down the Shift key and then press the Down Arrow key and the Right Arrow to select a range

9. Click the Save button on the Quick Access toolbar to save the file


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Skill 1 Visual: Understand Worksheet and Workbook Structure


Down arrow button on the vertical scroll bar

Press the arrow keys to move to a cell, or click in a cell, to make it the active cell.

Up arrow button on the vertical scroll bar


Jumping to a Cell You can jump directly to a cell by using the Go To

dialog box Open the Go To dialog box using one of these

methods:– press F5

or – click the Find & Select button in the Editing group on

the HOME tab and then click Go To

In the Go To dialog box, enter a cell address in the Reference text box and then click OK to jump to that cell

CHECKPOINT QUESTION


The capital letters across the top of the worksheet are called

a. column headingsb. row headingsc. celld. active cell

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Skill 2 Steps: Use Cell References

1. Type your name in cell A1 and press Enter

2. Click in a different cell to make it the active cell

3. Type =A1 and press Ctrl + Enter

4. Click in the Name box to the left of the Formula bar

5. Type a cell address or a range (e.g., E5:G7) and press Enter


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Skill 2 Visual: Use Cell References


Look in the Formula bar and verify that it displays the entry you made, while the cell itself displays the result.


Making a Quick Analysis When you select a range of cells that contain

data, the Quick Analysis button appears at the bottom right of the selected range

Click the Quick Analysis button to display a gallery where you can select from a variety of tabs to analyze your data. For example:– the CHARTS tab lets you display the selected data in

a chart– the FORMATTING tab offers options that can be used

to quickly determine high and low values or highlight values greater than a specified value


Exploring a Worksheet A worksheet contains a fixed number of

columns and rows The number of usable cells depends upon the

amount of RAM available to your computer Cells within a worksheet can contain numbers

and dates in various formats, text, or formulas using arithmetic operators or functions – press End + Right Arrow to see the number of

columns in your worksheet– press End + Down Arrow to see the number of rows in

your worksheet

CHECKPOINT QUESTION


The column letter and row number make up the cell reference or

a. valueb. range namec. cell addressd. formula

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Skill 3 Steps: Enter Text, Values, and Dates

1. Make cell A1 the active cell, type Chocolate and the Aztec Culture Exhibit, and then press Enter

2. Type Exhibit Plan in cell A2 and then press Enter twice

3. Type 3-26-15 in cell A4 and then press Enter

4. Make cell B6 the active cell, type Due Date, and then press Enter

5. Make cell A7 the active cell and type the remaining entries into the range A7:A13


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6. Make cell B7 the active cell and type the remaining entries into the range B7:B13

7. Move the mouse pointer over the divider line between the column A and column B headings until it turns into a left-and-right-pointing arrow

8. Double-click the divider line between the column A and column B headings to resize column A


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Skill 3 Visual: Enter Text, Values, and Dates


Excel automaticallyreformats the date.


Removing ### from a Cell In certain situations, such as when you enter a

very large number in a cell, Excel displays a series of pound signs (###) rather than the entry itself

These signs indicate that the numeric entry is too wide to display in the cell

Increase the column width for the cell contents to display properly

CHECKPOINT QUESTION


If a date is typed as 4-27-15, Excel will display the date as

a. 4-27-15

b. 4-27-2015

c. 4/27/15

d. 4/27/2015

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Skill 4 Steps: Use the Auto Fill Feature

1. Click in a cell to make it the active cell, type Mon, and press Ctrl + Enter

2. Move the mouse pointer over the fill handle in the lower right corner of the cell, press and hold down the left mouse button, and then drag to the right until you see a ScreenTip that reads Sun

3. Release the mouse button


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4. Make a cell the active cell, type 10 a.m., and then press Enter

5. Drag over a range that begins with 10 a.m., click the Fill button in the Editing group on the HOME tab, and then click the Right option

6. Make a cell the active cell, type $4, press Enter, type $6, and then press Enter

7. Drag over the two typed dollar amounts

8. Drag the fill handle down to finish filling the custom series to $10 and then release the left mouse button


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Skill 4 Visual: Use the Auto Fill Feature


Drag the fill handle down to finish filling the custom series to $10 and then release the mouse button.


Using Flash Fill Flash Fill will save you time when entering data

that is repeated in a pattern Here is an example:

– suppose you enter a list of employee email addresses in column A, and each email address contains the employee’s last name and first initial

– when you start typing employee last names in column B, Excel will recognize the pattern and fill in the remaining last names in column B

CHECKPOINT QUESTION


The _____ feature enables you to create a series of entries down a column or across a row.

a. Copyb. Auto Fillc. Templatesd. Clear

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Skill 5 Steps: Use the Spelling Checker

1. Make cell A1 the active cell

2. Click the REVIEW tab and then click the Spelling button in the Proofing group to open the Spelling dialog box with the first mistake displayed

3. Click the Change button to replace the misspelled word with the correct spelling that is selected in the Suggestions list box

4. Continue clicking the Change button to correct the remaining misspellings and click OK in the message box


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Skill 5 Visual: Use the Spelling Checker


Click the Change button to replace the misspelled word with the correct spelling that is selected in the Suggestions list box.


Using Auto Correct You can customize the AutoCorrect feature so

that a correction will be made:1. click the FILE tab and then click Options

2. click Proofing at the left side of the Excel Options dialog box and then click the AutoCorrect Options button in the right panel

3. in the AutoCorrect dialog box, with the AutoCorrect tab selected, type your frequent typo (such as Simth) in the Replace text box and then type the correction (Smith in this instance) in the With text box

4. click Add and then click OK twice

CHECKPOINT QUESTION


The spelling checker can find errors in these

types of entries.

a. textb. valuesc. datesd. worksheet names

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Skill 6 Steps: Insert and Delete Columns and Rows

1. Click a cell to make it the active cell

2. Click the HOME tab, click the Delete button arrow in the Cells group, and then click Delete Sheet Rows to delete the row you are in

3. Click a cell to make it the active cell

4. Click the Insert button arrow in the Cells group on the HOME tab and then click Insert Sheet Rows to insert a row above the one you are in


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Skill 6 Visual: Insert and Delete Columns and Rows


Click the Delete button arrow in the Cells group on the HOME tab and then click Delete Sheet Rows.


Designing Worksheets Using Rows and Columns Rows and columns can play both functional and

design roles in your worksheet For example:

– when you perform calculations and certain other activities such as charting, you will find the actions easiest to perform when all the data is located in adjoining rows and columns

CHECKPOINT QUESTION


Doing this to a row or column removes it and its contents.

a. insertingb. copyingc. deletingd. summing

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Skill 7 Steps: Work with Multiple Worksheets

Delete Multiple Worksheets

1. Click the New sheet button to add Sheet3

2. Click the Sheet2 tab, press and hold down the Ctrl key, and then click the Sheet3 tab to select Sheet2 and Sheet3

3. In the Cells group on the HOME tab, click the Delete button arrow

4. Click Delete Sheet

5. Click the Delete button in the message box warning you that sheets may contain data that will be deleted


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Copy a Worksheet

1. Right-click the Sheet1 sheet tab and then click Move or Copy

2. Click (move to end) in the Before sheet list box in the Move or Copy dialog box

3. Click the Create a copy check box to insert a check mark

4. Click OK


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Skill 7 Visual: Work with Multiple Worksheets


Right-click a sheet tab and then click Move or Copy to open the Move or Copy dialog box.


Copying Data to Another Workbook You may have noticed that the Move or Copy

dialog box includes a To book option box If you have another workbook open, you can

select it in this option box to move or copy the specified worksheet to that workbook

CHECKPOINT QUESTION


This key allows you to select multiple items, including multiple worksheet tabs.

a. Alt

b. Shift

c. Esc

d. Ctrl

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43SKILLS

Skill 8 Steps: Name and Rename Worksheets

1. Right-click a sheet tab

2. Click Rename

3. Type a sheet name and press Enter


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Skill 8 Visual: Name and Rename Worksheets


Right-click a sheet tab and then click the Rename option in the shortcut menu.


Color Coding Sheet Tabs Color-coding worksheet tabs is another way to

make it easier to find data in a workbook To change the color of a sheet tab:

1. right-click the tab

2. point to Tab Color

3. click the color you want from the palette

CHECKPOINT QUESTION


Change the _____ for a worksheet on the sheet tab to describe its contents.

a. themeb. colorc. valued. name

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Skill 9 Steps: Explore Options for Printing

1. Click the FILE tab

2. Click the Print option to open the Print backstage area, which displays print settings and a preview of the printout

3. Click the Print button


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Skill 9 Visual: Explore Options for Printing


A preview of the printout displays in the Print backstage area.


Adding Headers and Footers Headers and footers can include identifying

information such as the file name, your name, your company name, or page numbers

To add a header or a footer:1. click the INSERT tab and then click the Header &

Footer button in the Text group

2. type information in the placeholders that appear on the worksheet for the header or footer

3. use the choices on the HEADER & FOOTER TOOLS DESIGN tab to insert elements such as page numbers and the file name

CHECKPOINT QUESTION


Click the Print button on the FILE tab to display printing choices in the

a. Print backstage areab. Print Preview viewc. Print dialog boxd. PAGE LAYOUT tab

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51SKILLS

Tasks Summary: 1 of 2


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Tasks Summary: 2 of 2


gl13 m6-c1-presentation

Education

skills skills

cell active

excel paradigm publishing

cell a1

worksheet data

cell address

different cell

charts paradigm publishing