general board meeting minutes june 13, 2016...sscc general board meeting may 2, 2016 page 1 general...

SSCC General Board Meeting May 2, 2016

General Board Meeting Minutes

June 13, 2016

Members Attending: Jeff Johnson, Sharan Wilson, Carla Wilson, Deral Schrom, Darvin Wallis, Kevin

Ries, Jack Chugden, Jeff Greteman, Chuck Harp, John Isaac, Marcus Knotts, Rob Maack, Richard

Masters, Mary Jones

Also Attending: Jack Van Arsdol, Cheryl Sartain, George Dockery, Linda Wilson, Ed Smith, Niki

Dameron Smith, D’Ann Warren, Tom Warren, Jim Blandin, Karen Griffin (24)

Not Attending: Shawn Reed, Joe Cox, Carol Isaac, Harry Miller

The meeting was called to order by President Jeff Johnson at 7:02 p.m.

Chuck Harp led the group in prayer.

I. Overview of Board Decisions

Was not addressed.

II. Spiritual Health – Praise and Concerns

1. The group prayed over Darvin Wallis thanking God for his presence, and asking for guidance,

strength, wisdom, growth and love as he assumes a greater leadership role during the church’s

transition. Prayers were also requested for his family.

2. Deral thanked the current and new Board Members, Elders, Deacons for their diligent hard work and

thanked the Staff for its strong leadership during this time of transition. He requested continued

prayers for his family and for our congregation.

Deral noted that the Training for new Elders and Deacons will be Saturday, June 25, with installation

on Sunday, June 26.

3. Jeff again recognized outgoing Board Members for their dedication and service on the Board: Susie

Zimmerman, Linda Wilson, Vernetta Mickey, Karen Griffith, and Rob Pederson.

II. Financial Health – Revenue and Expenses and Planning

1. Sharan presented the Treasurer’s Report for May [Appendix 1], noting that we finished the Fiscal

Year “in the black,” and that we are making good progress on paying down the Board of Extension

Loan balance.


a. A request was made to distribute the financial statements prior to Board Meetings along

with the other reports.

b. Jack Chugden moved to approve the Treaurer’s Report. Mary Jones seconded the

motion, and the motion passed.

2. FMT Policies and Procedures were approved in May. There was no further discussion.

III. Operational Health – Focus on Groups, Activities and Department Needs

1. Marcus Knotts moved to approve the minutes of the April General Board Meeting [Appendix

2]. John Isaacs seconded, and the motion passed.

2. Chuck Harp moved to approve the minutes of the May 2 Special Board Meeting [Appendix 3].

Marcus Knotts seconded, and the motion passed.

3. Jeff presented an update on the search for a Minister of Pastoral Care. The candidate refused the offer

as presented. As a result, the Personnel Committee voted to rescind the offer via phone conference.

a. Under the Bylaws, the Board has final approval of the hiring of any ministerial candidate.

4. Jeff reported on the Interim Pastor search. Scott Rachels with Slingshot met the weekend of June 3-5

with staff, the Elders, Deacons, Personnel Team and Search Team, and attended all three Sunday

services, as well as the Choir Concert. Slingshot will submit the church’s “Cultural DNA” Analysis

by the end of June. A request was made that the congregation have the opportunity to see the

Slingshot report.

5. Deral will submit a revised Retirement letter indicating his retirement effective September 30,

acceptance of which will be voted on at the next Board Meeting.

6. Jeff asked whether there was any objection to Rob Pederson remaining on the Search Team since he

is no longer Head of the Deacons. There was no objection.

7. Further proposed Bylaw revisions related to the Memorial Fund policy were discussed [See page 15

of Appendix 2]. The newly-revised Bylaw changes will be distributed with the Minutes of this Board

Meeting and voted on at the next Board Meeting.

8. Carla reported that the Freewill Offering taken at the Choir Concert raised $3,210, which will be

distributed among three charity organizations selected by the choir.

9. Jeff Greteman reported the Outreach Committee’s Backback Project will be coming up in August.

They are looking to enlist some of the small groups to help coordinate the project.

10. Jeff reported that Jake Gosselin resigned effective June 30. The Board discussed how to divide up the

remaining tasks currently handled by Jake but no formal recommendations were made.

Sharan Wilson moved to enter into Executive Session. Mary Jones seconded, and the motion

passed.


IV. Executive Session

1. Jeff requested monies from the Reserve Funds for Deral’s Retirement package and celebration.

Marcus Knotts moved to approve the allocation. Jack Chugden seconded, and the motion

passed.

2. Board Member-at-Large Richard Masters has been hired as part-time staff. Following discussion on

whether this presents a conflict of interest, Marcus Knotts moved to allow Richard to remain on

the Board. Jeff Greteman seconded, and the motion passed.

Non-Board Members returned and Jeff reported on the Executive Session.

There being no further business to come before the Board, Jack Chugden moved to adjourn the

meeting. John Isaacs seconded, and the motion passed.

The meeting was adjourned at 8:15 p.m. by President Jeff Johnson.

Closing

In closing, the group joined hands and George Dockery led in prayer.

Respectfully submitted,

Carla J. Wilson

Secretary

Appendices: (1) Treasurer’s Report

(2) Minutes of the April General Board Meeting

(3) Minutes of the May 2 Special Board Meeting

(4) Elders Report

(5) Children’s Ministries Report

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Year to Date YTD Actual YTD Budget

Over/(Under)

Budget

Revenue 1,350,447$ 1,450,000$ (99,553)$

Expenses 1,336,000$ 1,450,000$ (114,000)$

Total Gain/(Loss) 14,447$ -$ 14,447$

Operating Cash Balance 254,583$

Operating Cash Balance History

May Monthly Actual Monthly Budget

Over/(Under)

Budget

Revenue 131,647$ 115,505$ 16,142$

Expenses 103,084$ 117,200$ (14,116)$

Total Gain/(Loss) 28,563$ (1,695)$ 30,258$

South Suburban Christian Church

Financial Summary Dashboard

May 31, 2016

$-

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

$300,000.00

5/1

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6/1

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7/1

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9/1

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10

/15

11

/15

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/15

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6

2/1

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3/1

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4/1

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5/1

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Cash Balance

Cash Balance

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Appendix 1

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Current Assets

Checking/Savings

1st Bank Checking Account 144,400

Schwab Account Funds 236,735

Total Checking/Savings 381,135

Other Current Assets

Inventory/Receivables/Undeposited Funds 20,507

Total Other Current Assets 20,507

Total Current Assets 401,642

Fixed Assets

Buildings 6,248,035

Land 149,839

Computer Equipment 7,898

Furniture & Equipment 67,865

Accumulated Depreciation (through 5/31/14 Audit) (972,066)

Total Fixed Assets 5,501,571

Total Assets 5,903,212

Current Liabilities

Accounts Payable 0

Phase 5 Funds 5,159

Pension Fund, 401k Plan, FSA Payable (4,384)

Memorial Funds 22,392

Outreach Funds 32,758

Miscellaneous Funds 85,430

Operating Cash Fund 254,583

Total Current Liabilities 395,938

Long Term Liabilities

Board of Extension Loan Balance 210,299

Total Long Term Liabilities 210,299

Total Liabilities 606,237

Equity

Retained Earnings 4,294,755

Cumulative Change in Temp. Restricted Funds - Bldg 987,773

YTD Net Income/(Loss)-Operating 14,448

Total Equity 5,296,976

Total Liabilities and Equity 5,903,212

Assets

Liabilities and Equity


Balance Sheet For May 31, 2016

South Suburban Christian Church Income/Expense Statement May 31, 2016

Monthly Actual YTD Actual YTD Budget YTD Over/(Under) Annual Budget

Revenue

General Fund Revenue 131,647 1,350,447 1,450,000 (99,553) 1,450,000

Expense

60000 · Pastoral, Outreach, Small Grps

60200 · Elder Team - 310 480 (170) 480

60300 · Outreach Ministry 1,875 23,401 22,500 901 22,500

60400 · Stewardship Team 355 1,239 2,400 (1,161) 2,400 60500 · Community & Small Groups - 1,664 4,800 (3,136) 4,800

60600 · Assimilation & Discipleship - 4,891 6,000 (1,109) 6,000

60900 · Personnel 13,633 130,878 131,440 (562) 131,440

Total 60000 · Pastoral, Outreach, Small Grps 15,863 162,383 167,620 (5,237) 167,620

62000 · Worship & Fine Arts

62100 · Multimedia/Communications 2,320 20,471 15,000 5,471 15,000

62200 · Music Ministries 370 16,134 17,280 (1,146) 17,280

62250 · 930-Worship Team Ministries 266 5,204 3,900 1,304 3,900

62300 · Missional Worship/Levi's House 122 2,106 3,300 (1,194) 3,300

62400 · Deacon Team - 1,313 1,800 (487) 1,800

62500 · Worship Team (45) 502 1,200 (698) 1,200

62900 · Personnel 17,300 205,653 222,960 (17,307) 222,960

Total 62000 · Worship & Fine Arts 20,333 251,383 265,440 (14,057) 265,440

64000 · Children, Youth & Adult

64100 · Children's Ministry Areas 4,206 11,657 25,200 (13,543) 25,200

64300 · Youth Ministries 169 17,553 19,800 (2,247) 19,800

64400 · Senior Adult Ministries - 1,475 4,800 (3,325) 4,800

64500 · Fellowship Team 36 1,852 3,600 (1,748) 3,600

64600 · Reception Ministries - 285 600 (315) 600

64900 · Personnel 16,315 278,382 285,480 (7,098) 285,480

Total 64000 · Children, Youth & Adult 20,726 311,204 339,480 (28,276) 339,480

66000 · Facilities & Debt Service

66100 · Property/Vehicles 7,598 150,055 168,420 (18,365) 168,420

66200 · Debt Service Expense 3,765 45,180 45,180 - 45,180

66900 · Personnel 9,716 112,852 124,380 (11,528) 124,380

Total 66000 · Facilities & Debt Service 21,079 308,087 337,980 (29,893) 337,980

68000 · Church Admin & Support

68100 · Office 3,460 52,849 59,700 (6,851) 59,700

68200 · Administration 1,067 13,236 18,900 (5,664) 18,900

68300 · Information Technology 2,525 30,620 32,700 (2,080) 32,700

68900 · Personnel 18,031 206,239 228,180 (21,941) 228,180 Total 68000 · Church Admin & Support 25,083 302,944 339,480 (36,536) 339,480

Total Expense 103,084 1,336,000 1,450,000 (114,000) 1,450,000

Net Income 28,563 14,447 - 14,447 -

SSCC General Board Meeting May 2, 2016 Page 5

Appendix 2

General Board Meeting Minutes

April 11, 2016

Members in Attendance: Deral Schrom, Susie Zimmerman, Jeff Johnson, Linda Wilson, Darvin

Wallis, Shawn Reed, Kevin Ries, Harry Miller, Jack Chugden, Jeff Greteman, Chuck Harp, Sharan

Wilson, Vernetta Mickey, Rob Pederson, John Isaac

Also Attending: George Dockery, Joe Cox, Sally Cline-Beerman, Jim Proud, Carla Wilson,

Carroll Isaac, Megan Brown, Bob Jenkins, Neal Barkley, Jim Blandin, Jerryannn Jascott, Gina

Kolbeck, Henry Woodward, Niki Dameron-Smith, Ed Smith, Cheryl Sartain, Tom Warren, Farland

Bottoms

Not Attending: Nicole Ament, Marcus Knotts, Karen Griffith

I. Spiritual Health – Praise and Concerns

1. Meeting brought to order by Susie at 6:04 p.m. The group prayed for Jeff Johnson, Shawn

Reed, Sharan Wilson, and Carla Wilson to receive God’s guidance, wisdom, and direction as

they serve as Board officers in the new fiscal year.

2. Chuck Harp followed with prayer.

3. Opening remarks – Deral, Susie

a. Deral thanked everyone for the outpouring of love to all of his family since his

announcement of retirement.

b. Isaac has found a new position in Boise, and that family will be moving soon.

c. Boise will be home to Deral and Garren to be close to good medical care.

d. Susie presented Deral’s resignation letter to the Board. Shawn Reed moved that the

resignation be accepted. Jeff Johnson seconded, and the motion passed.

4. Update from Darvin

a. Darvin shared a mixture of joy and sorrow at Deral’s leaving.

b. He complimented the leadership on the handling of the announcement.

5. Search Approach – Susie

a. Susie previewed the proposed search approach, explaining that those leading the search

for an interim pastor may stay for the next search also, for a replacement senior pastor.

b. A series of five teams is proposed, and a draft of the roles is below:

i. Pastoral Care, to assist Deral and his extended family during the transition.

ii. Strategic Action Team, to gather information to assist in building a

Successful Candidate Profile.

iii. Search Team, to facilitate the selection of an interim pastor and senior pastor.

iv. Board and Staff, to continue the strategic leadership and operational work of

the church.

v. Successful Send, to equip our Senior Pastor for retirement.


Appendix A: Church Transition Roadmap

Church Transition Roadmap

Prepared for discussion with Board of Directors

Contents Goals ............................................................................................................................................................. 7

Five-Team Model .......................................................................................................................................... 7

By-law Review ............................................................................................................................................... 8

General Expected/Potential Timeline ........................................................................................................... 8

Budget for Search ......................................................................................................................................... 8

Search Team Recommendation .................................................................................................................... 9

Job Description for Interim ........................................................................................................................... 9

Anticipated Search Strategy for Interim ....................................................................................................... 9

Job Description for Senior Pastor ................................................................................................................. 9

Search Firm ................................................................................................................................................. 10

How It All Works Together .......................................................................................................................... 11

Anticipated Day-To-Day Decision Making and Tactical Involvement ......................................................... 12

Communication Plan to Congregation ........................................................................................................ 12

Board Actions and Approvals ...................................................................................................................... 12

Appendix ..................................................................................................................................................... 13


Goals

• Ensure the Senior Pastor, who has cared for a 1,000-member congregation for over 30 years, has a smooth transition to retirement including spiritual support, financial support, facilities support, health and welfare resources and caregiving for him and his extended family

• Ensure the church continues to operate in a healthy, efficient manner and its members are taken care of and loved by one another

• Create and sustain an interim plan for pastoral oversight to sustain the church through a time of transition

• Offer development opportunities for staff • Continue to evolve the church as needed to ensure operational efficiencies and financial

management • Abide by our by-laws

Five-Team Model

• Care Team, Strategic Action Team, Search Team, Board & Staff, Successful Send Off • Each Team has a Team Lead – and the Teams Leads create a Transition Team • SAT and Search Team will have external resource available. Liaison to the external resource

will be the Exec Minister


By-law Review

• Personnel determines job description and compensation • Search team is made up of: Chair of Elders and Deacons, 2 At-Large Members and 2 Board

Members • Search Team facilitates the search to ensure high involvement of church family • Search Team makes final recommendation to Board. Board approves recommendation • Congregation ultimately decides/votes on “pastor” including interim or regular

General Expected/Potential Timeline May 2016

• Approve Search Team (Board) • Approve Budget for Search (Board) • Determine role and Responsibilities of Interim (Board) • Select Search Firm (Personnel) • Engage Search Firm to schedule Culture/DNA/Successful Candidate Profile plan with Personnel,

Search Team and SAT (Personnel) • Gather Search Team to explain Roles/Responsibilities (Personnel)

June 2016 • Create job description for Interim (Personnel) • Modify job description for Senior Pastor (Personnel)

July – August

• Conduct Search for Interim (Search Team - see below) • Get board approval for selection of Interim (Board)

September-October

• Begin Celebration and Recognition Events for Deral and Garren (All Congregation) • Bring Interim on staff to work with Deral, Staff, Personnel and Board (Personnel upon Board

approval) November 2016

• Begin Search for Senior Pastor (Search Team and Search Firm)

Budget for Search • Request up to $50,000 be approved for search. Includes Search Firm Engagement, travel,

relocation, etc., but not salary.) Approved by the Board on May 2. It was explained to the Board that the cost can be partially covered by savings in the Senior Pastor salary category but the reserve may be used also. The budget to be approved on May 22 will not be changed to reflect this cost.


Search Team Recommendation

• Search Team for Senior Pastor made up of: Made up of 6 people: Chair of Deacons, Chair of Elders, 2 At-Large members, 2 Board Members

• For At-large and Board Members, we will propose a team based on four key areas: Spiritual Perspective, Admin/Project Management, HR/Legal and Church Knowledge

• Rob Peterson (Deacons), Chuck Harp (Elders), Bob Cox (Spiritual/lay perspective), Linda Wilson (Admin/Project Management), Nicole Ament (HR/Legal) and Joe Cox (Church Knowledge)

• Search team members approved by the Board on May 2. • Search team may change as needed. President will recommend the changes to the Board as

needed. • Search team will conduct the search for the Interim and be the liaison between the Search

Firm and Personnel for the Senior Pastor search • Hub and Spoke model will be used. Groups of congregational members will be used in the

interview process. • See Search Team Scope document listed below

Job Description for Interim • Options to consider:

o All responsibilities: pulpit, shepherding, leadership, class teaching, staff oversight, board, personnel, etc.

o Pulpit, teaching, shepherding o Pulpit only

• Upon decision from the Board, Personnel Team creates job description

Anticipated Search Strategy for Interim • Expect local search but sources used have a national reach • Posting through Denver Seminary and other sources, including the Disciples of Christ

denominational resources. • Search Team facilitates the search, including initial screening, behavioral and belief interviews,

involves internal interviewing teams, conducts references and social media search, background check, etc.

• Board approves the Interim. Personnel creates contract. Executive Minister offers the position. • Interim pastor will be engaged with an understanding of the expected timeline for the position. • On May 2, it was explained to the Board that Darvin is not interested in an interim position, and

several Board members agreed we would not put Darvin in that role.

Job Description for Senior Pastor 1) Responsibilities - (Prepared by Personnel) 2) Requirements – (Prepared by Personnel)

a. Experience


b. Education c. Expertise d. Disciples of Christ Ordained e. General Background

3) Attributes – (Input from SAT and Successful Candidate Profile – see appendix) a. Values b. Perspectives c. Opinions d. Preferences e. Emotional Intelligence

4) Beliefs (Input from Elders) a. Jesus Christ b. Sacraments c. Salvation d. Bible

Sample Job Description is included in the appendix. Actual Job Description to be developed by Personnel Team.

Search Firm The Personnel team has selected Slingshot Group to compile a successful candidate profile and find

qualified candidates for the final Senior Pastor position.

The Slingshot Group agrees to:

• Learn the unique qualities of our church to better understand what could be a desired ministry fit,

which includes an onsite visit with key leadership and an evaluation of the current weekend services.

• Create a Church Profile and Position Profile (a brief yet clear description of the overall job). It was

explained to the Board that this profile includes a spiritual assessment.

• Conduct a nationwide search for qualified candidates who fit the position profile.

• Screen all potential candidates to determine the potential of each person through personal interviews

and referencing.

• Provide a resume, questionnaire, audio/visual samples (where applicable), references and other

helpful documentation on each candidate. Our goal is to provide a minimum of five qualified candidates

within the first 30 days once the search phase is started.

• Coach as needed in negotiations with affirmed candidates.

• Communicate with church contact person in a timely manner regarding progress and particulars of the

search process.

• Advise in determining interim solutions to weekly needs during the search process.


• Be accessible to you and your new hire within the first 60 days of employment to help insure their

success.

• All church and candidate information must remain confidential. Slingshot will not share the church’s

propriety information with other churches or individuals.

How It All Works Together


Anticipated Day-To-Day Decision Making and Tactical Involvement

Draft Communication Plan to Congregation

Audiences Key Messages Channels Dates /

Cadence Personnel Team Status, Reviews, Direction Personnel Team Mtg All meetings

Board Initial Process, Status Board Meeting Monthly

Staff Status Staff Meeting Weekly

SAT Status, Participation SAT Meeting As needed

Congregation Initial Process Town Halls May 10, May 19

Congregation Status Town Halls, Emails Beyond June 1

Choir Status Weekly As messages chg

SS Classes Status Weekly As messages chg

Small Group Status Weekly As messages chg

Elders Initial Process, Status Monthly As messages chg

Board Actions and Approvals Approve Search Team (Approved May 2)

Approve Budget for Search (Approved May 2)

Consider Interim Model – vote on model in June

Approve interim and new Pastor


Appendix

Search Team Scope Document for Interim Search

JOB DESCRIPTION: Work with Personnel Team to understand the job description which outlines job

purpose, job scope, responsibilities, and requirements.

SUCCESSFUL CANDIDATE PROFILE: Work with SAT and Personnel team to create key differentiators

which will help assess how similar candidates outcompete one another.

SEARCH MATERIALS AND PROCESS: Create search materials and process including acknowledgement

letters, declination letters, scripts, interview guides.

SEARCH PARAMETERS AND STRATEGY: Determine posting sources for active candidates and research

plan for passive candidates.

CANDIDATE MANAGEMENT: Review candidates’ fit for the job based on credentials, background,

experience, etc. Conduct Social Media search.

FIRST TOUCH INTERVIEW: Facilitate the candidate’s introduction to the church. In first conversation,

assess grammar, temperament, organization and ease of conversation. Discuss compensation

aspirations to ensure both parties are in the same ballpark.

COMPREHENSIVE INTERVIEWS of KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE (Behavioral-based.

Tied to job description). Deep background, experience, accomplishments, etc. (Interviews are

conducted by Search Team, Personnel, and Key Congregational Members and Staff.)

COMPREHENSIVE INTERVIEWS OF PERSPECTIVE AND OPINION (Belief-based. Tied to Successful

Candidate Profile). (Interviews are conducted by Search Team, Personnel, and Key Congregational

Members and Staff.)

BIRKMAN: Personality assessments measuring assertiveness, aggressiveness, cognitive ability, abstract

reasoning, empathy, among many other things.

CONDUCT REFERENCES: Conduct 3-5 references provided by the candidate. Conduct 3-5 references not

provided by the candidate.

PRESENT TOP CANDIDATES TO OFFICERS: Provide on-going updates to the Personnel Team; present

final candidates to be interviewed by the Officers. Officer present final candidate to the BOD. BOD

presents final candidate to the Congregation. Executive Minister make formal offer to final candidate.


Building Successful Candidate Profile

SUCCESSFUL CANDIDATE PROFILE: Create key differentiators which will help assess how similar

candidates are more successful or desirable than others. Defer to Search firm if they have

organizational assessments/cultural DNA studies we can use

FOCUS GROUPS: Conduct Focus Groups, if necessary, to gain insight into congregational preferences

and needs.

Sample scales:

Traditionally-focused----------------------------------------------------------------------------------Transformational

Operationally-focused (details) --------------------------------------------------Pastorally-focused (conceptual)

Action-oriented-------------------------------------------------------------------Thoughtful/weighs options deeply

Time-oriented--------------------------------------------------------------------------------------Situationally-oriented

Multi-generationally driven-------------------------------------------------Opportunistic on specific generation

Let’s disagreements play out------------------------------------------------------------------------Confronts conflict


Senior Pastor Sample Job Description


1. Qualifications: 1.1. Ordained Minister with current standing within the Christian Church (Disciple of Christ) 1.2. Professes Jesus Christ as Lord and Savior 1.3. An active member of South Suburban Christian Church 1.4. Must be a visionary; have people management skills; understand human development

characteristics; have good preaching/communications skills; believe that the Bible is the ultimate authority for life.

2. Standards of Employment 2.1. Supervisor: The Board of Elders. 2.2. Work Week: Full-time salaried position, a minimum of 40 hours per week. 2.3. Office Procedures: As noted in other documents. 2.4. Compensation: Starting salary per Job Offer Letter. 2.5. Leave: Holidays, personal days, jury duty, conference/convention days and continuing

education shall be provided as noted in other documents. 2.6. Vacation: As noted in other documents. 2.7. Other Employee Considerations: Are covered in other documents.

3. Position Concept

3.1. To serve as the spiritual leader and teacher of the congregation. To work with staff and lay leaders to establish and fulfill the purpose of Congregational life and ministries. To serve beyond the local church in the community, in the Denomination and in Ecumenical affairs.

4. Responsibilities Include 4.1. Serve as spiritual leader and teacher of the congregation. 4.2. Deliver sermons throughout the year; teaches Bible study and Christian growth classes. 4.3. Lead weekday worship services throughout the year (i.e. Maundy Thursday, Christmas Eve,

etc.). 4.4. Is a member of the Personnel Team. 4.5. Establish and fulfill the purpose of Congregational life and ministries. 4.6. Develops staff and lay leaders by:

4.6.1. Understanding vision and values with clarity and articulation of purpose and mission. 4.6.2. Communicating the importance of role as teacher/equipper/coach. 4.6.3. Witnessing life-long learning and encouragement of others. 4.6.4. Understanding the congregation and the world it serves. 4.6.5. Fostering relationships and community, being a visionary for emerging opportunities.

4.7. Relates to the Long Range Planning Team. 4.8. Additionally serves the congregation thru:

4.8.1. Baptisms, visitation, hospital calls, weddings and funerals. 4.8.2. Individual and family counseling. 4.8.3. Social and faith development activities. 4.8.4. Being a denominational and ecumenical representative. 4.8.5. Attending departmental, executive, and board functions.

4.9. Provides guidance and coordinates with staff and lay leaders on developing programs for growth.

4.10. Provides guidance and coordinates with staff and lay leaders for all worship events. 4.11. Plans for special worship events such as Easter, Christmas Eve, Maundy Thursday, Advent, etc.


4.12. Provides guidance for all Outreach efforts and promotes outreach special giving during worship.

4.13. Assists with church administrative duties including: 4.13.1. Submitting annual goals and budget to Financial Management Team. 4.13.2. Maintain communication and relationships with staff, Board and appropriate teams

necessary for the on-going ministry within the life of the congregation.

Appendix B: Congregational Survey

1. Demographics


2. Change


3. Discipleship


4. Service Quality


5. Worship Times


Appendix 3

Special Board Meeting Minutes

May 2, 2016

Members in Attendance: Deral Schrom, Susie Zimmerman, Jeff Johnson, Linda Wilson, Darvin Wallis,

Shawn Reed, Kevin Ries, Harry Miller, Jack Chugden, Jeff Greteman, Chuck Harp, Sharan Wilson,

Vernetta Mickey, Rob Pederson, John Isaac, Marcus Knotts, Karen Griffith, Joe Cox

Also Attending: Bob Cox, Sally Cline-Beerman, Jim Proud, Bob Jenkins, Jim Blandin, Cheryl Sartain,

Tom Warren, Linda Lueders, Ralph Lueders (26)

Not Attending: Nicole Ament

I. Church Transition Roadmap

4. Roadmap Presentation – Susie

a. One of the two topics for this meeting is the proposed plan for the upcoming transition.

b. Susie presented the roadmap document, which is included as Appendix A. The document

includes the names of the search team members and outlines in detail the process they will

follow.

5. Discussion of Transition

a. During the interview process, the search team will reach out to many different groups within

the church so all have a chance to contribute.

b. The decision has been made to hire an interim pastor for a period of time before hiring a

senior pastor. The timeline for an interim pastor is not yet known but will be communicated

to those who apply for the position. It is understood that the person holding the position of

interim pastor will not be a candidate for senior pastor.

c. Darvin clarified that he is not interested in the interim pastor position.

d. A job description for the interim pastor is being determined by the personnel team. At the

appropriate time, a job description for a new senior pastor will also be determined.

e. Slingshot, a well-known search firm, will be contracted to lead the recruiting effort. The firm

will begin with a church assessment that will supplement our own spiritual assessment of the

upcoming need.

f. The search for an interim pastor will rely on resources used by the church in past searches for

ministerial positions: the Denver Seminary, the Disciples of Christ denominational contacts,

and church-related internet job posting sites.

g. Susie asked the Board to approve the search team. Vernetta moved that the group be

approved. Jack seconded, and the motion passed.

h. Susie explained that a budget with a ceiling of $50,000 is requested to cover the costs of the

search effort. That amount does not include salaries. The current 2016-2017 budget will not

be changed; however, the new costs would be covered by the gap in the senior pastor salary

line item and by reserve funds, if needed.


i. Chuck moved that the amount be approved. Jeff Johnson seconded, and the motion

passed.

j. Before moving to the next topic, Darvin updated the group on the search for a Pastoral Care

Minister. After receiving and reviewing 19 resumes, the search team identified four

applicants to interview by phone. Face-to-face interviews will follow, and we hope to have a

person in place sometime in June.

II. Congregational Survey Results

1. Presentation of Survey Results – Darvin, Kevin

a. The other topic for this meeting is a presentation of summarized results from the recent

congregational survey.

b. Darvin and Kevin presented the information, which is included as Appendix B.

2. Discussion of Survey Results

a. The church received 424 responses and determined that the respondents were a good

representation of our church body. We received 24 “public” responses from Facebook and

web sources. More public surveying is expected in the future.

b. The staff will continue to review and analyze the survey data before determining the need for

or recommending changes. Any recommendations will be presented first to the personnel

team and the Board and will be communicated in multiple, interactive ways with groups

across the congregation.

c. The data will be summarized for inclusion in the upcoming town hall meetings.

d. It was confirmed that Centennial, Highlands Ranch, and Englewood are considered relevant

geographic areas along with Littleton.

e. Approximately one-third of the surveys included comments in the following categories:

9:30 Worship

Youth

Children’s Ministry

Choir

Communion

Deral

Preaching

Change

Younger Generation

Communication

Thankfulness

Closing

a. As a last act of business for this month, Jeff moved that the April minutes be approved.

Shawn seconded, and the motion passed.

b. In closing, Jeff asked the group to acknowledge those leaving the Board and thank them for

their faithful and loving service: Susie Zimmerman, Linda Wilson, Vernetta Mickey, Karen

Griffith, and Rob Pederson.

Respectfully submitted,

Linda L. Wilson, Secretary


Appendix 5


Elder’s Report

16 May 2016

The Elders met for our monthly meeting on May 16, at 7 p.m.

14 Elders and Deral were in attendance.

Jerryann gave the devotional themed “Sowing Seeds of Peace”.

Jerry led the Elders in the evening’s Prayer Partnering and God Moments.

Deral advised the Elders of the Pastoral report submitted to the last Board Meeting.

Deral shared a detailed report on the church’s Value Statement and how it will

continue to be communicated through the coming weeks and months.

Deral covered preliminary results of the Congregational Survey, with particular

coverage on issues for the Elders. There was discussion of the length and scope of

Communion meditations and that a few surveys indicated these meditations were too

long. Elders continue to be conflicted on this point, as they get good feedback on

heartfelt messages and understand that they should always take the message to the

Table by the end of the meditation. All agreed to condense their messages.

Discussion was brought up that if a ‘meditation’ wasn’t wanted, an “Invitation to

Communion” might be a part of the service instead.

Townhall updates were discussed and attendance numbers were announced.

Duty Schedules were discussed and worked for the next three months.

New Business was discussed, including informing of New Elder/Deacon Training on

June 25th and Installation on June 26th for the new slate of officers. We discussed

notes from the past Board Meeting.

Chuck Harp was nominated and confirmed as the returning Elder Board Chairperson.

Rosalyn Smith was absent from this week’s meeting, but had expressed interest in co-

chair. She was nominated and confirmed as Elder Co-chair contingent on formal

acceptance. To date, she is still considering, thus leaving the position open. Jerryann

has offered to help with duties until our securing a Co-chair for the coming term.

The next meeting will be 27 June at 7 p.m.

We closed with prayer.


Appendix 6

Children’s Ministry April Board Report: Debbie Dohne, Jamey Krautz, Megan Brown

General Updates

Sunday Morning & Children’s Programing:

The nursery and preschool classes are learning about Moses. They are learning that God is

stronger than everything else and he is always ready to help us.

9:30 Sunday School completed our rotation on the Body of Christ. We will be celebrating our

dads and learning about dads in the Bible. We are learning about Gideon this month and will

continue to focus on Old Testament characters this summer. We are breaking up into younger and

older groups through the summers months and will kick off our new Dig-In curriculum this fall.

We had a volunteer appreciation on May 22 to recognize our teachers and shepherds. They each

received a small gift and lanyards to help recognize our volunteers in Children’s Ministries.

3 more children completed the baptism portion of the Foundations Class and two were baptized

on May 29th.

11:00 attendance has remained steady and we continue to use the Gospel Project. We are

beginning to learn about the exhile of Judah and Judah being taken into captivity.

Crossroads Preteen Ministry:

The preteens just had a lock-in to celebrate the end of the school year. We will have several activities

this summer, which will include the incoming 5th graders. We will also be having the outgoing 7

th

graders participate in some of the youth Thursday activities to help them integrate into the youth

program.

Preteen Church Camp:

We are partnering with Denver Christian to send our preteens to Calvin Camp (formerly Camp

Breakaway at Long Scraggy Ranch). We are so excited for this opportunity for our preteens. The

camp will be the week of July 18 .Communications and information are on the church web site.

Vacation Bible School:

We have 95 children registered for VBS and our trainings for Volunteers are

scheduled for Saturday, June 11 10-noon, and Monday, June 20th from 6-

8p.m.

2016 VBS, Cave Quest is underway. The boys and girls will learn about following Jesus

the Light of the World. VBS will be a five day program this year. The dates have been

launched on our SSCC website (June 27-July 1) and registration forms are online and

available in the lobby and at the registration desk in Children’s Ministries.


Awana:

The AWANA end-of-year celebration was held on May 11th.

Our clubbers earned awards for all

their hard work throughout the year, and our leaders earned pins and were recognized for their

service.

Megan Brown did an outstanding job this year as our AWANA Commander. We are all thankful

for a great year and we are looking forward to our 3rd

year of AWANA which will kick off in

September.

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