1 e-911 services board meeting general business meeting may 23, 2013 1

1www.vita.virginia.gov

E-911 Services Board Meeting

General Business Meeting

May 23, 2013

www.vita.virginia.gov 1


Agenda1. Call to Order2. Approval of Minutes from Feb 21st

3. FY 2015 PSAP Grant Guidelines4. E-911 Distribution to PSAPs 5. Old Business6. New Business7. Public Comment8. Adjourn


FY 2015 PSAP Grant

Guidelines


4

Overview of Presentation• PSAP Grant Committee meetings• Wireless Education Program (WEP) Survey• Review of changes included in final draft of

FY 2015 PSAP Grant Guidelines:– All Programs– WEP– Consolidations

www.vita.virginia.gov

5

PSAP Grant Committee Meetings• PSAP Grant Committee members began

discussing the FY 2015 Guidelines at their Dec 5th meeting:– Staff presentation on consolidation white paper– Committee requests survey on WEP utilization

for next meeting• Since then, the Committee has had two

additional meetings:– April 11th

– May 9th

6

Who Uses the WEP?In each year, there are some PSAPs that receive money but do not use it within the allotted year. Applications have increased but usage remained flat.


2012 2013 2014

Awards 58 80 73

Used 47 48 NaN

10

30

50

70

90

110

WEP Program Awards/Utilization

AwardsUsed

Year

# o

f P

SA

Ps A

pply

ing

Not Completed

7

What Hinders a PSAP?In the recent WEP Survey, we asked for reasons a PSAP may not have applied or why they didn’t use all the funds.

Some we can help with!


Lack

peo

ple

for s

hifts

Unawar

e of

pro

gram

Loca

lity

budg

et in

suffi

cien

t

Trav

el/tr

aini

ng re

stric

tions

Trai

ning

too

far a

way

Agenc

y tra

inin

g re

stric

tions

Leng

thy

appr

oval

pro

cess

0

10

20

30

40

50

60

70

80

90

Reasons for Not Applying or Using $

Cited

Reason

Tim

es C

ited (

Mult

iple

OK

)

8

We Heard Many Suggestions• The survey also gave us valuable insight into how

it might better serve the PSAP community!


“I think allowing the PSAP to use it for other educational classes would be helpful. It would open the door to benefit more of the dispatchers.”

“[Allow] for any dispatch related training to be covered.”

“Provide additional funding to benefit a greater number of personnel.”

“Also an educational program for personnel new to the operation of a PSAP.”

“Provide me sub-regional programs. With budget restraints and shortage of personnel travel difficult to manage and cover PSAP requirements.”

“Need to allow neighboring Jurisdictions to have a combined grant so that we can use the monies to help pay for mostly training.”

9

Proposed Changes - All Programs• Change annual grant application deadline from

October 31st to September 30th • Multi-year funding for same project no longer

allowable • Clearer language for eligibility included

– Extends to draw down requests • Explain appropriate use of budgetary quote• Clarify Programmatic and Financial Report

Requirement– Does not apply to WEP grant awards


10

Proposed Changes - WEP• Includes both 9-1-1 and GIS specific group

education/training opportunities• Waiver process for out of state events and

vendor sponsored events• Can combine individual and regional

grants within $2,000 limit• Meals included• Training objectives


11

Proposed Changes - Consolidations• Add Consolidation and Consolidation

Feasibility Study to Continuity and Consolidation Program Priorities– 20% local match for consolidation studies

• Essential 9-1-1 Priorities within the Continuity and Consolidation Program should be consecutively ranked for Out of Service and Non-Vendor Supported Tiers – CPE, Primary Mapping System, GIS: High

Priority, Call Accounting Equipment, CAD, and Voice Loggers


12

Proposed Changes - Consolidations• After adjustment to current Rankings

made, Consolidation Projects would be ranked #13 – Increase in funding priority based on FY 2014

grant awards data • Consolidation Feasibility Study would be

added to Rankings as #20



E-911 Distribution to PSAPs



Old Business


15

Legislative Agenda Subcommittee • Subcommittee met on April 17th to discuss

NG9-1-1 decision points:– 9-1-1 Governance Structure for Commonwealth– State level functions

• Planning and coordination• 9-1-1 Operations• Operational/Technical Standards and Requirements• Quality Assurance

– 9-1-1 Funding– Records Confidentiality and Privacy– Liability


16

Legislative Agenda Subcommittee • Staff assignments to address decision

points:– Re-engage Standards and Guidelines IAT to

address the following:• Ops & Tech Standards and Requirements • Quality Assurance

– Look at reasonable approaches to engaging additional NG9-1-1 stakeholder groups

– Evaluate identifying 9-1-1 as an Essential Government Service and defining “9-1-1 System” in Code

• Next meeting June 3rd www.vita.virginia.gov


New Business


18

ISP Informational Packets• Provides an overview of ISP and its

products and services• Introduced during recent ISP regional

outreach meetings


19

True-up Data Documentation • New data documentation requirements for

Call Load Data reported in annual True-up• Requirements will begin in FY 2014

– Reporting period: July 1, 2013 – June 30, 2014– Submit as part of annual True-up: Sept 2014

• Data must be supported by Call Accounting System reports– Total 9-1-1 Calls Received by PSAP– Total wireless 9-1-1 Calls Received by PSAP


20

Emergency Grant Request• Received from Orange County

– CPE replacement project• Locality has already received FY 2014 PSAP

grant award in the amount of $131,000 for the same project– Application assigned to most critical funding

priority group• Revised quote of $191,000 • Locality is requesting an additional $19,000

– Difference between current award and maximum potential individual PSAP award of $150,000



And In Conclusion• Public Comment• Adjourn• Next meeting date is July 11th

1 e-911 services board meeting general business meeting may 23, 2013 1

Documents

psap grant guidelines

psap community

wep grant awards

combined grant

proposed changes wep

cover psap requirements

programs wep consolidations

wep utilization