FRIENDSHIP DINNERSWORKSHOP, TX 2012

PEACE ISLANDS INSTITUTE

www.peaceislands.org

Subjects

• Sample program

• Date:

• Venue

• Meals & Food

• Decoration & Design

• Table designs

• Miscellaneous

• Questions

• Friendship dinners and their types

• Committee

• Subject-Theme of the dinner

• Host committee and its benefits?

• Pre-friendship dinner

• Post friendship dinner

• Public Relations & Media

• Goals-Outcome

Friendship dinners and their types

• Keynote Speaker Based Friendship dinners

• Theme or Subject Based Friendship dinners

• Theme-Award Based Friendship dinners

• Participant-Based Friendship dinners (Academicians, Faith-Based, Elected Officials, General, etc…)

Committee

• Establish a Committee

• Advisory Board for the dinner: It will be very useful to get the ideas of our friends about the program, it will cast light to different parts of the event and give a different perspective to us.

Subject-Theme of the dinner

• Be careful about the theme: Act locally, Think globally

• The theme should make sense in the local community and for the local officials since they are organized by local centers.

• Do not strict and marginalize the theme or subject with faith/interfaith based issues or subjects.

Social or

• End Poverty and Hunger

• Immigration Problems

• Child Abuse and Child Trafficking

• UN Millennium Goals

• Discrimination and Racism

• Identity Theft

• Challenges of the Children of the World

• Environmental Responsibility and Green Energy.

• The effects of economic crisis on individuals, families and societies.

Host committee and its benefits?

• Strengthen the impact of friend dinner in the minds of people before and after the dinner.

• Will change the portraits or quality of the participants positively.

• The message will be delivered much more effectively.

Pre-friendship dinner

• Establish a Committee and a meeting time.

• The quality of the Invitations are important

• Invite the distinguished peoples by visiting their offices.

• Do not hesitate to call some distinguished people by phone.

• Do not forget to follow up.

• Publish the details of the dinner in your website.

• Prepare a booklet

• Decide for the target audience

Post friendship dinner

• Evaluation of the dinner.

• Send thank you letters right after the dinner.

• Follow up the VIP or the institutions, but How?

• Dream the gathering as the first step to give the opportunity of collaboration with VIP or with some impactful social institutions.

• Never forget! Not only invite them to your events but also attend and participate to their events and programs. Even be the part of their programs.

• Our impact and effectiveness in the mind of people will increase proportionally with our common grounds, projects and programs.

Public Relations &

• One of the most IMPORTANT part of the event (Always be forgotten)

• At least 10 % of the budget has to be separated for PR or Media

• Hire freelance writers, journalists to your event

• ADVIRTESEMENT (***)

• Press Release

• Hire a professional photographer if you can.

Goals-Outcome

• Regular visits- subject based

• Project Based Collaboration

• To select some of them as advisory board.

• To dream some of them as board member for the future

• Venues for you to find the future board members and advisory boards of the dialogue foundations.

• Turkey Trips & international trips

Sample program

• Dinner

• Opening Speech

• Video Presentation of the Foundation

• Keynote Speaker

• Speakers

• A Video presentation about the theme

• Live Music

• Award Presentation (not an obligation)

Date

• Be careful about the selection of the date.

• Check the holidays.• Check the religious and

cultural days from the calendar.

Venue

• Check the venues of great dinners in your lacal area

• The quality of the venue will definitely affect the quality of the people.

• Prestigious Place• Cipriani• Waldorf Astoria.• Hilton

Table Designs

• Each table has to be arranged uniquely.

• Decorations of the tables.

• Harmony of the tables in terms of titles.

 

Miscellaneous• Registrations

• Special Newsletter about the dinner after the event.

• Welcome your guest at the entrance.

• Video presentation of the Foundation must be at most 4-6 minutes- Professional

• Sponsorship

• Small gifts for your guests.

Meals & Food

• Can not be self service

• Unforgettable dinner. (The menu, desserts, etc)

Decoration & Design

• Stage

• Tables

• Reception Area

• Ball room

• Entrance

Questions ?

• What are the fruits of this friendship dinners?

• Who are the possible advisory board members for the future?

• What kind of programs can be done as a result of this dinners?

THANK YOU

FOR YOURLISTENING