for rehabilitation of an existing building allocated for ... · of kitchen equipment provided by...

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DATE: 21/02/2014

REQUEST FOR PROPOSAL: No. RFP/2014/03

FOR THE ESTABLISHMENT OF A CONSTRUCTION SERVICE CONTRACT INCLUDING KITCHEN EQUIPMENT AND

INSTALLATION

For Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with detailed technical design, supply and installation of kitchen equipment provided by the company for the Refugee Center in

Harmanli- Sofia, Bulgaria.

CLOSING DATE AND TIME:10/03/2014 – 16:30 h. CET

INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 7,600 people in more than 125 countries continues to help about 39 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations please see http://www.unhcr.org.

1. REQUIREMENTS The Office of the United Nations High Commissioner for Refugees (UNHCR), in Sofia Bulgaria, invites qualified service and goods providers to make a firm offer for the establishment of Construction Services Contract for the provision of rehabilitation and/or construction services and installation of kitchen equipment provided by the supplier (referred to hereinafter as services and goods).

IMPORTANT: Terms of Reference (TOR) are detailed in Annex B of this document.

UNHCR may award Contracts for provision of Services and Goods with initial duration of 60 days. The successful bidders will be requested to maintain their quoted price model for the duration of the Contract.

http://www.unhcr.org/

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The estimated requirement of UNHCR is for estimated quantity of goods and services as per the attached ToR (Annex B). Please note that figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will purchase a minimum quantity of services. Quantities may vary and will depend on the actual requirements and funds available regulated by issuance of individual Purchase Orders against the main Contract.

IMPORTANT: When the Contract is awarded, either party can terminate the Contract only upon 30 days (1 month) notice, in writing to the other party. The initiation of conciliation or arbitral proceedings in accordance with article 18 “settlement of disputes” of the UNHCR General Conditions of Contracts for provision of Services and Goods shall not be deemed to be a “cause” for or otherwise to be in itself a termination clause.

It is strongly recommended that this Request for Proposal and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process. Sub-Contracting for kitchen equipment and installation: Please take careful note of article 5 of the attached General Terms and Conditions (Annex E). Note: this document is not construed in any way as an offer to contract with your firm. 2. BIDDING INFORMATION: 2.1. RFP DOCUMENTS

The following annexes forms are integral part of this Invitation to Bid:

Annex A: Calendar of activities Annex B: Terms of Reference (TOR) (with the respective attachments) Annex C: Financial Offer Form Annex D: Vendor Registration Form (only for bidders which not submitted it so far) Annex E: UNHCR General Conditions of Contracts for the Provision of Goods and

Services – 2010 Annex F: UN Supplier Code of Conduct Annex G: 1. Template for Contract for provision of Construction services. 2. Template for Contract for provision of goods. Remark: Both templates under Annex G will be combined in one contract. Annex H: General Conditions of Contract for Civil Works.

2.2 ACKNOWLEDGMENT

We would appreciate your informing us of the receipt of this RFP by return e-mail to [email protected] has to: - Your confirmation of receipt of this invitation to bid - Whether or not you will be submitting a bid

IMPORTANT: Failure to send the above requested information may result in disqualification of your offer from further evaluation.

mailto:[email protected]

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2.3 REQUESTS FOR CLARIFICATION

Visits for the bidders who have confirmed their participation in the bidding procedure will be organized on the 25 and 26/02/2014.

Bidders are required to submit any request for clarification or any question in respect of this

RFP by e-mail to Mr. Stoyan Georgiev, Supply Associate at [email protected]. The deadline for receipt of questions is 16:30 h. CET on 28/02/2014. Bidders are requested to keep all questions concise.

UNHCR will compile the questions received. UNHCR may, at its discretion, copy any reply to

a particular question to all other invited bidders at once.

IMPORTANT: Please note that Bid Submissions are not to be sent to the e-mail address above. Please, note that English is the official language in UNHCR. Translation is for easy reference. The technical plans/projects must be presented in Bulgarian.

2.4 YOUR OFFER Your offer shall be prepared in English, except the technical plans/projects. Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.

IMPORTANT: Inclusion of copies of your offer with any correspondence sent directly to the attention of the responsible buyer or any other UNHCR staff other than the submission e-mail address will result in disqualification of the offer. Please send your bid directly to the address provided in the “Submission of Bid” section 2.6) of this RFP.

Your offer shall comprise the following two sets of documents:

- Technical offer - Financial offer

2.4.1 Content of the TECHNICAL OFFER

IMPORTANT: No pricing information should be included in the Technical offer. Failure to comply may risk disqualification. The technical offer for both parts of the tender: construction works and kitchen equipment should contain all the information required.

The Terms of Reference (TORs) of the services requested by UNHCR can be found in Annex B. Your technical offer should be concisely presented and structured in the following order to include, but not necessarily be limited to, the following information:

I. Description of the company, the company’s qualification and financial stability for both the construction company and the subcontractor:

1. A description of your company with the following documents: company profile, registration certificate and last audit reports:

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a. Valid Trade License b. VAT Registration c. Business Address & company registration d. Declaration about Legal Capacity to enter the contract e. Litigation History

If multi location company, specify headquarters location;

Number of similar and successfully completed projects;(The minimum period of general experiences of the bidder in the construction works shall be 5 ( five ) years.

List of major clients;

NB! According to the UNHCR General Conditions of Contract (Contracts for the Provision of Services), Art.5: “In the event that the Contractor requires the services of subcontractors to perform any obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor that UNHCR reasonably considers is not qualified to perform obligations under the Contract.

Any information that will facilitate our evaluation of your company’s substantive reliability, financial and managerial capacity to provide the services.

II. Understanding of the requirements for services, proposed approach, solutions,

methodology and outputs. Any comments or suggestions on the TOR, as well as your detailed description of the

manner in which your company would respond to the TOR:

A description of your organization’s capacity to provide the service, including design, with the information of background of the company, total manpower, and equipment list, methodology of works and work schedule.

Kitchen equipment and installation.

III. Proposed personnel to carry out the assignment

The composition of the team you propose to provide.

Curriculum Vitae of core staff.

Description of the qualifications required in the ToR (See Annex B).

IV. Equipment owned by the company – please describe the respective equipment necessary for the implementation of the activities: construction and kitchen equipment.

V. Warranty – please state the type and period of the warranty for the performed activities you can provide. The warranty details should be provided for: 1. Construction 2. Kitchen equipment.

NB: Lack of the mandatory insurance, as per the national law, is a subject of disqualification.

- Vendor Registration Form: If your company is not already registered with UNHCR, you should complete, sign and submit with your technical proposal the Vendor Registration Form (Annex D).

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- UNHCR General Conditions for Provision of Goods and Services: Your technical offer should contain your acknowledgement of the UNHCR General Conditions for Provision of Services by signing Annex E.

2.4.2 Content of the FINANCIAL OFFER

Your separate Financial Offer must contain an overall offer in a single currency, in US Dollars or in local currency. In case that local currency is used, UN official rate will be applied for evaluation purposes. The financial offer must cover all the goods and services to be provided (price “all inclusive”). a) All inclusive rates for 60 days (including honorarium, living expenses and travel, if

any). If this is the time frame requested for the implementation of the project. b) Other costs, if any (indicating nature and breakdown). c) Any assumption made for the provision of the estimates without compromising the

delivery of services and goods. d) A proposed schedule of payments, all of which must be expressed, and will be

affected in the currency of the proposal.

The Financial Offer is to be submitted as per the Financial Offer Forms (1. for Construction and 2. for Kitchen equipment) as the total value indicated should sum the two financial offer forms. (Annex C). Bids that have a different price structure may not be accepted. UNHCR is exempt from all direct taxes and customs duties. In this regard, price has to be given without VAT. You are requested to hold your offer valid for 60 days from the deadline for submission. UNHCR will make its best effort to select a company within this period. UNHCR’s standard payment terms are within 30 days after satisfactory implementation and receipt of documents in order. The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can be included as a direct cost of the assignment.

2.5 BID EVALUATION: 2.5.1 Supplier Registration:

The qualified supplier(s) will be added to the Vendor Database after investigation of suitability based on the submitted Vendor Registration Form and supporting documents. The investigation involves consideration of several factors such as:

Financial standing; Core business; Track record; Contract capacity.

2.5.2 Technical and Financial evaluation:

For the award of this project, UNHCR has established evaluation criteria which govern the selection of offers received. Evaluation is made on a technical and financial basis. The percentage assigned to each component is determined in advance as follows:

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The Technical offer will be evaluated using inter alia the following criteria and percentage distribution: 60% from the total score.

1. Company Qualifications, incl. subcontractors

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2. Proposed Services and ToR understanding

20

3. Key Professionals 10

4.Own equipment 5

5. Kitchen equipment quality 5

Remark: The Technical offer score will be calculated according to the percentage distribution for the technical and financial offers.

UNHCR will draw up a short list from the submissions received and expects to conduct interviews and/or presentations on 11/03/2014. Additional details and confirmation to follow.

The Financial offer will use the following percentage distribution: 40% of the total score.

The maximum number of points will be allotted to the lowest price offer that is opened and compared among those invited firms. All other price offers will receive points in inverse proportion to the lowest price; e.g., [total Price Component] x [US$ lowest] \ [US$ other] = points for other supplier’s Price Component.

For evaluation purposes only, the offers submitted in currency other than US Dollars will be converted into US Dollars using the United Nations rate of exchange in effect on the date the submissions are due.

2.6 SUBMISSION OF BID:

The offers must bear your official letter head, clearly identifying your company. Bids should not be submitted by e-mail Bids have to be submitted in print format to the following address: 2 Pozitano sqr, Sofia, Bulgaria, Perform Business Center, 6th Floor, UNHCR – Bulgaria. The offer should be sent by mail and sealed in an outer and two inner envelopes, the first one market “Technical offer” and the second one: “Financial offer”, and please provide the relevant contact for the Bid Opening Committee. The Technical and Financial offers shall be clearly separated. The offer with all the supporting documents must be accompanied by electronic copy on CD-ROM or flash drive.

IMPORTANT: The technical offer and financial offer are to be sent in separate documents. Failure to do so may result in disqualification.

Deadline: 10/03/2014, 16.30 h. CET.

IMPORTANT:

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Any bid received after this date or sent to another UNHCR address may be rejected. UNHCR may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective bidders simultaneously.

UNHCR will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.

2.7 BID ACCEPTANCE:

UNHCR reserves the right to accept the whole or part of your bid. UNHCR may at its discretion increase or decrease the proposed content when awarding the contract and would not expect a significant variation of the rate submitted. Any such increase or decrease in the contract duration would be negotiated with the successful bidder as part of the finalization of the Purchase Orders for Services.

UNHCR may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by UNHCR at its own initiative or in response to a clarification requested by a prospective supplier.

Please note that UNHCR is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to UNHCR’s general principles, including economy and efficiency and best value for money.

2.8 CURRENCY AND PAYMENT TERMS FOR PURCHASE ORDERS

Any Purchase Order (PO) issued as a result of this RFP will be made in the currency of the winning offer(s). Payment will be made in accordance to the General Conditions for the Purchase of Services and in the currency in which the PO is issued. Payments shall only be initiated after confirmation of successful completion by UNHCR business owner.

2.9 UNHCR GENERAL CONDITIONS OF CONTRACTS FOR THE PROVISION OF SERVICES

Please note that the General Conditions of Contracts (Annex E) will be strictly adhered to for the purpose of any future contract. The Bidder must confirm the acceptance of these terms and conditions in writing.

Signature

Name: Roland-Francois Weil, Title: Representative

UNHCR Sofia

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SECTION A-301

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steel profiled sheet / профилирана ламарина

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02.2014drawing


A-202Elevations of existing building

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- brick masonry / тухлена зидария

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ANNEX A – CALENDAR OF ACTIVITIES

Activity Date

Launch of the RFP 21/02/2014

Deadline for submission 10/03/2014

Site Visits 25th and 26th /02/2014

Receipt of questions deadline 28/02/2014

Interviews with the bidders 11/03/2014

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TOR TERMS OF REFERENCE

For Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with

detailed technical design, supply and installation of kitchen equipment provided by the company for

the Refugee Center in Harmanli- Sofia, Bulgaria.

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Contents:

1. The Requirement

2. The Scope of Works.

2.1 Cost of Preparation and submitting a proposal

2.2 Modification of the RFP documents

2.3 Interpretation of RFP document

2.4 Language of the Solicitation

2.5 Proposal Pricing

2.6 Period of Proposal Validity

2.7 Submission of Price information

3. Bidders Profile

3.1 General

3.2 Experience and Expertise

3.3 References

3.4 Differentiations and Bidders Assets

4. Proposed Key personnel

4.1 Organization and Staffing

4.2 Curriculum Vitae for Proposed professional staff

5. RFP structure, Governance and Leadership

5.1 Governance & Project Management

5.2 RFP Leadership

5.3 Response Structure

6. Eligibility Requirements

6.1 Eligibility Criteria

7. Bid Assessment

7.1 Bid Analysis and scoring

8. Financial Proposal Submission form

9. Evaluation of Proposal

9.1 Selection and Evaluation of Proposals

9.2 Contacts between the Bidder and UNHCR

9.3 Termination of RFP procedures

10. Technical Evaluation

11. Financial Evaluation

11.1 Notification of award

11.2 Advance Payments

11.3 Payments

12. Anticipated duration of the contract

13. Audit right of UNHCR

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14. Defect Liability

15. Summary of Bill of Quantities

16 Bill of Quantities

Part A- Civil Works

Part B- Electrical Works

Part C- Sanitary, Water supply and Sewerage works

Part D- HVAC Works

Part E- Kitchen Equipment

17. Drawings

18. Technical Specifications

Part-A Civil Works

Part-B Electrical Works

Part-C Sanitary, Water supply and Sewerage works

Part-D HVAC Works

Part-E Kitchen Equipment

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1. The Requirement

The present section provides a high level description of the terms of reference and the scope of work for

service provision. These are fully detailed in the subsequent sections.

3 Scope of Work for Service Provision

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2. The scope of works:

UNHCR OFFICE Bulgaria intends to rehabilitee of the former of part of buildings to be used for kitchen

facilities including detailed technical design, supply and installation of kitchen equipment’s provided by the

bidder in Harmanli refugee camp in Sofia, Bulgaria. This includes all works described in detail in the

attached Bill of Quantities (BOQ).

The tender is sought for the design, building and supply-and-fix of equipment for a part of a separate self-

standing building. The building construction stage completed is gold shell and partition. The building has

never been in use before the current refugees’ influx.

Presently approximately 1200 refugees have been accommodating in this camp.

The building that has been proposed for the rehabilitation of kitchen and dining is one storied building with

frame structure and masonry. The building has two different parts with a middle corridor. The partitions

walls are made with bricks in particularly good condition. The windows are steel made, single glazed.

The total floor area to be renovated is approximately 970 Sqm. The kitchen areas are approximately 24X12

m and dining areas are 35X20 m .The structural height CFL-CCL is approximately 4.6 m.

Front part of the building proposed for rehabilitation of kitchen and dining that was also planned for that

purpose.

There are two dining halls and a separate kitchen space on that building. The kitchen space is properly

planned for the model kitchen. There are several rooms for washing of food items, dishes, washing and

cutting of meats, fishes, vegetables, preparation foods and stores. The building structure’s (column, beam,

panel roof) visual inspection showed no signs of structural defects.

The roof is constructed with RCC panel; on a top of this panel there is another part of roof that is constructed

with wooden beams and CGI sheets to protect the RCC roof and to maintain the slop for rain water and

snow fall. From eye judgment, RCC roof panels seem to be in a good condition but the additional roof is

partially damaged and thus requires rehabilitation.

The existing steel window frames are in good condition; need to paint with enamel paint. All steel doors

should be replaced. The steel windows and entrance doors are single glazed.

The under floor utilities (sewage) is condemned and is proven blocked. There is temporary water and power

supply to the building.

The purpose of the rehabilitation, renovation of kitchen facilities and dining room and new kitchen

equipment-supply-and fix is to establish adequate facilities for the food preparation and food distribution for

the accommodated refugees.

The architectural plan is included in the tender documents. The bidder should not change the main structural

elements of the building and he does not need to calculate the main structural elements (frame structure) of

the building. They bidder should submit other detailed calculation for all utility supplies like water, sewage,

electricity and HVAC etc, as there is no proper utility supply systems on that building

Contractor should visit the site with UNHCR Engineer and should access the present condition of the

building and its systems and make a technical and financial proposal for total rehabilitation works for the

kitchen, dining and storage areas and kitchen equipment-supply and install. The pricing document (BOQ) is

prepared as a guidance document forbidders. All bidders are advised to satisfy themselves during the site

visit that all possible items of work are included. The bidder is given an opportunity in the financial proposal

form to include any additional items deemed necessary for proper completion of the works.

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UNHCR OFFICE in Sofia, Bulgaria invites proposals from construction firms, who have valid registration

and relevant experience to perform the job maintaining high quality of work in a timely manner.

Technical proposals will be evaluated as per the criteria given in the RFP. Financial proposals will be

opened only after the submission of the technical evaluation report.

Construction Firm will be selected under Quality Cost Based Selection (QCBS) – Best Value (BV)

approach.

Proposals must be valid for a period of sixty (60) days from time and date of the submission of the proposal.

2.1 Costs of Preparing and submitting a proposal

The Bidder shall bear all costs associated with the preparation and submission of Proposal and Contract

negotiations. UNHCR Bulgaria will under no circumstances be responsible or liable for these costs,

regardless of the outcome of the proposal process and reserves the right to annul the selection process at any

time prior to subcontract award, without thereby incurring any liability to the Applicants.

2.2 Modifications to the RFP documents

UNHCR Bulgaria reserves the right to unilaterally issue modifications to the RFP. If issued, modifications

will be timely provided to all bidders.

The deadline for submission may be extended depending on the scope of a modification. Proposal validity

extension may be requested.

2.3 Interpretation of RFP documentation

UNHCR BULGARIA will respond to written inquiries for interpretation or clarification. Responses will be

sent anonymously to all bidders via email. Phone or other verbal enquiries shall not be entertained.

Verbal correspondence will not be considered as official communication. Only written modifications to

RFP documents will be considered official communications.

2.4 Language of the Solicitation

The Proposal prepared by the Bidders and all related correspondence and documents exchanged between the

Bidders and UNHCR BULGARIA, shall be in English.

2.5 Proposal Pricing

The Financial Proposal shall include unit prices against each entry of the Bill of Quantities. The quoted price

shall be final and shall include all relevant cost components.

The contract will be awarded as a lump-sum for the required time frame. Unit prices will be used only for

the negotiation of change orders, if any.

The total “All inclusive” contract value and unit price of each Bill of Quantities item shall be quoted in the

currency specified in the RFP.

Should any bidder deem necessary to correct the BOQ quantities and/or include in the BOQ additional

trades and/or materials, such additions shall be quoted on a separate sheet. A summary sheet must then be

provided, as follows:

7

Tender BOQ Lump-Sum Total: USD or BGN

Additions to the Tender BOQ Lump-Sum Total: USD or BGN

Grand Lump-Sum Total: USD or BGN

For the contract award only the Tender BOQ “All inclusive” Big Total will be considered

2.6 Period of Proposal Validity

Proposals shall remain valid for the period specified in the covering note. Under exceptional circumstances,

Bidders may be requested to extend the period of validity of the Proposal. If the Bidder does not wish or is

not able to extend the period of validity, he may withdraw the Proposal.

2.7 Submission of price information

The bidder must clearly separate their technical offer from their financial offer. The technical component

must not contain any financial Information. Doing so will result in your submission being disqualified.

44444444444444444444444444444444444444444444444444444444

Contractor’s Profile

3. Bidders profile:

The bidder’s careful attention is required throughout this section to understand UNHCR’s expectations from

the company.

UNHCR will carefully assess the Bidder’s Profile to determine the extent of compliance with UNHCR’s

expectations, along the following headlines:

3.1 General

UNHCR expects the bidder to provide the following information and documents:

a. Brief company history (VAT, Valid trade license, Business Address & company registration,

Bulgarian chamber of construction license).

b. Financial statements covering the last three years.

c. Declaration about Legal Capacity (to prove that the bidder is an individual legal entity) with right to

enter into contract.

d. Litigation History ( close 7)

3.2 Experience and Expertise

UNHCR expects to receive Curriculums Vitae of the bidders staff involved with the project, including but

not limited to:

a. Project Manager

b. Site Supervisor

c. Other key personnel

UNHCR reserves the right to ask for more information on some or all of the listed staff. The bidder should

also prove allocated staff are assigned to the project.

3.3 References

UNHCR expects the bidder to provide three references on recently completed or ongoing works similar to

the works with the following information:

a. Customer Name

8

b. High Level description of the Project

c. Date of Project (start & completion)

d. Full Contact information

e. Value of the contract, as awarded and actual

UNHCR reserves the right to call or write to the advised customers to seek additional information on the

contractor and/or its services.

3.4 Differentiators &Bidders Assets

As stated before, UNHCR works in very challenging and demanding environments and expects excellence

in managed service delivery. This can only be achieved through a solid and flexible partnership.

In this respect the bidder is expected to list::

a. UN experience & exposure

b. Similar experience in harsh environment

c. Local knowledge

d. Ownership

9

5

4. Proposed Key Personnel:

4.1 Organization and Staffing:

In this chapter you should propose the structure and composition of your team deployed to undertake the

job. You should list the main disciplines of the assignment, the key expert responsible, and proposed

technical and support staff.

Propose key Personnel

Position assigned Name of

Staff

Education Years of Experience in

construction and in

the assigned role

Project Manager: Professional civil engineer

with 5years’ experience in

construction.

Site Supervisor Diploma in Civil Engineer

with 3 years’ experience.

10

4.2 Curriculum Vitae for Proposed Professional Staff

1. Proposed Position [only one candidate shall be nominated for each position]: Specify if Company staff

member or professional hired for this contract.

3. Name of Staff [Insert full name]:

4. Education [Indicate college/university and other specialized education of staff member, giving names of

institutions, degrees obtained, and dates of obtainment]:

5. Membership of Professional Associations:

6. Other Trainings [Indicate significant training since degrees under 5 - Education were obtained]:

7. Countries of Work Experience: [List countries where staff has worked in the last ten years preferably on

the area of civil construction]:

8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading]:

9.Employment Record [Starting with present position, list in reverse order every employment held by staff

member since graduation, giving for each employment (see format here below): dates of employment, name

of employing organization, positions held.]:

From [Year]: ____________To [Year]: ____________

Employer: _____________________________________

Positions held:

10. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself,

my qualifications, and my experience. I understand that any willful misstatement described herein may lead

to my disqualification or dismissal, if engaged.

_____________________________________________________ Date ___________________

[Signature of staff member or authorized representative of the staff] Day/Month/Year

11

5. RFP Structure, Governance and Leadership 6 RFP Structure, Governance and Leadership

5.1 Governance & Project Management

The Representative UNHCR Bulgaria will exercise overall governance. UNHCR Project Manager will

ensure operational governance.

5.2 RFP Leadership

The Representative UNHCR Bulgaria will lead the project to Rehabilitation of an existing building allocated

for Canteen (kitchen, stores and dining) with supply and installation of kitchen equipment provided by the

company for the Refugee Center in Harmanli- Sofia, Bulgaria.

5.3 Response Structure

UNHCR would strongly suggest that your technical response strictly follows the section headings used in

this document. We believe this will ensure that you respond to all aspects of the RFP and that the evaluation

teams are able to complete their evaluation on a like for like basis.

7 Eligibility Requirements

6.Eligibility Requirements:

6.1 Eligibility Criteria

The Bidder agrees to submit

a. An affidavit stating that the bidder has not been involved in litigation with any UN Agency /Department /

Organization or black-listed by a UN entity. Eligible/Not Eligible.

b. A Valid Legal Registration.

c. Bank reference(s) Eligible/not-eligible.

d. Bank letter stating the availability to issue a performance bond, equal to 10 (ten) % of the contract value,

for the entire duration of the contract, including the 12 (twelve) month warrant period, starting from the date

on which the UNHCR Project Manager issues a certificate of substantial completion. The performance bond

must be submitted in original after award and prior to sign the contract.

Bidders not meeting the above mandatory conditions of eligibility will be disqualified. The interested

Bidders will be technically evaluated on the basis of information provided in the Technical proposals on the

following criteria.

8 Bids Assessment

7. Bids Assessment:

7.1 Bids Analysis and Scoring

The analysis and scoring of bids is done along two separate processes, financial and technical. The technical

component is weighted at 60% of the total score and the financial component at 40%. The assessment of

technical component is divided into 4 major categories:

a. Company qualification-all legal documents such as VAT, Registration, Legal capacity.

b. Proposed Service and ToR understanding.

c. Project staff.

d. Own equipment.

12

e. Kitchen equipment quality and compliance with the technical specifications.

The technical matrix used for the assessment of the bids and the bidders is confidential and shall not be

disclosed at any stage of the process nor beyond. The scoring is weighed and is done along the following

four principles:

a. Fully Compliant.

b. Compliant with Minor Deficiencies.

c. Compliant with Major Deficiencies.

d. Non-Compliant.

UNHCR has set a number of indicators reflecting the core aspects of the required services. Non-compliance

for two or more indicators will disqualify the bidder. (See Section 11.1)

The Financial Proposal Submission Form will be used by the contractor to submit their offer. (See Section 9)

9

13

8 Financial Proposal Submission Form

[Location, Date]

To,

Representative,

UNHCR Bulgaria

---------------------------------------------------------------------------------------------------------------------------

Name and address of the Bidder

We have studied the RFP documents (RFP/2014/01) and all of its appendices. We hereby agree to

provide the required services and goods under the project entitled: “Rehabilitation and /or reconstruction of

part of building to be used for kitchen and dining facilities including supply and installation of kitchen

equipment provided by the bidder in Harmanli refugee centers in Sofia, Bulgaria” for the amount

of:………………………………………………………………………………………………………………..

( Grand Total in words)

Bid Item In figures In words Currency

A. All inclusive fixed

price Total as per

UNHCRBOQ:

All inclusive price for

additional

quantities/trades/materials

deemed necessary to be

included by the bidder

after site visit / detailed

inspection of the works,

to added to the UNHCR

BOQ:

Total(A+B)

Remark: All prices must be given without VAT.

The financial proposal shall include an “All inclusive” price for carrying out “Rehabilitation of an existing

building allocated for Canteen (kitchen, stores and dining) with detailed technical design, supply and

installation of kitchen equipment provided by the company for the Refugee Center in Harmanli- Sofia,

Bulgaria.”, inclusive of all costs involved and all other expenses associated for successful completion of the

project. Payment of all applicable duties and taxes in respect of the applicants will be the responsibility of

the bidder and bidders are advised to quote their lump sum bid amount excluding of such applicable levies

and bidders shall be deemed to have satisfied themselves in this regard before submitting their proposal.

This Proposal is valid for 60 (sixty) days from the deadline of the Proposal submission.

(Signature) (Title) (Seal)

_____________________________

(Name of the Bidder)

Contact person/Address/ Cell phone number

14

9. Evaluation of Proposal:

9.1 Selection and Evaluation of Proposals

UNHCR Bulgaria will nominate a Technical Evaluation Committee to evaluate Proposals in accordance

with the Technical Evaluation Criteria. Technical Proposals will be evaluated to determine the technically

acceptable proposals.

Financial Proposals will only be evaluated by the Price Evaluation Committee after the Technical Proposals

have been scored and signed report submitted. Technically acceptable proposals will be evaluated based on

Best Value approach.

The Evaluation Committee (Technical and Price Evaluation Committee) will consider the technical merits in

accordance with the scoring system, and the price offer on the basis of the “Best value for money” principle.

In addition to the specification in the sub-clauses above, UNHCR Bulgaria reserves the right to reject any

Proposal if:

The Bidder’s qualification or Proposal data are proven to be false;

The Bidder commits a proven unfair or dishonest act in order to acquire rights for agreement award.

Submitted bonds may be confiscated.

The Technical Evaluation Committee may request clarifications through the UNHCR Procurement Officer

on parts of the technical proposals that may be unclear.

If there are arithmetic mistakes in the price offer of the technically acceptable Bidders, UNHCR Bulgaria

will rectify these mistakes on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail, and the total price shall be corrected; and

If there is a discrepancy between the amounts in figures and in words; advantage will be given to the

amounts in words.

If the correction(s) leads to a different total cost, this new total cost will be considered by the Price

Evaluation Committee.

UNHCR Bulgaria reserves the right to reject the Proposal if the technically acceptable Applicant does not

accept the correction of mistakes in the budget by UNHCR Bulgaria.

9.2 Contacts between the Bidder and UNHCR

Bidder shall not contact UNHCR on any matter relating to their Proposals, from the time of the contract is

awarded. Any effort by the Bidder to influence UNHCR in its decisions on Proposal evaluation, Proposal

comparison, or contract award will result in the rejection of the Bidders ‘Proposal.

9.3 Termination of RFP procedures

UNHCR Bulgaria may terminate the RFP procedures at its own discretion. In case of termination of this

RFP, UNHCR shall notify all the Bidders within 10 (Ten) calendar days of the decision to terminate.

UNHCR is not obligated to provide the Bidders with detailed information or specific reasons for terminating

the RFP. UNHCR is not obligated to refund expenses incurred in preparing and submitting any proposals in

response to this RFP.

15

1110 Evaluation of Proposals 11 Technical Evaluation 10. Technical Evaluation:

10.1 Technical Evaluation Criteria:

Criteria used for the evaluation of all Technical

Proposals (out of 60 points)

a. Company qualification ( 20 points):

Applicants are required to provide all information regarding

company registration, business address, Vat, Valid trade

license, declaration about Legal Capacity to enter the

contract, litigation history, past experience.

proposed Services and ToR understanding(20 Points):

A construction schedule, including all major construction

activities and allotment of resources. Minimum number of

activities should be determined by the Project Manager and

provided to bidders. The Construction Schedule must be

prepared by using specific scheduling software. It is

suggested to use Microsoft Project. However, should any

bidder prefer to use another equivalent software, they must

be warned that a license of that software must be provided to

the UNHCR Project Manager for the duration of the

contract, including the warrant period of 12 months after

completion. For evaluation purpose, a hard copy of the

schedule will be sufficient.

An overview of their Quality Control procedures, not to

exceed five (5) A4 pages. Quality certifications may be

attached in addition to the five pages.

Past Experience: The experience demonstrated by bidders in

performing contracts similar to the subject work for:

b.1 Scope of similar type and size of works.

b.2 Complexity (number of similar trades, as per the

attached Bill of Quantities.

Only projects with a positive feedback from reference points

of contact interviewed for the evaluation of past

performance will be evaluated.

Minimum number of projects for evaluation is three.

Proposals with less than three past performance/experience

projects with positive feedback will be excluded from the

tender.

Past Performance: Performance of the bidders on the five

projects presented for past evaluation, as assessed by their

clients through telephone interviews. Applicants are allowed

to submit commendation letters, awards and any other

official documents certifying performance.

c. Key Professionals (10 points):

1. Project Manager

-Preferably a professional Civil engineer with minimum

16

5years of Construction experience.

-Required to be fluent in the English language, both written

and Spoken.

-Entitled to negotiate on behalf of the contractor any change

orders that may be required by UNHCR Bulgaria as well as

any other contractual issues.

-Will be the contractual counterpart to UNHCR, Bulgaria.

1. Site Supervisor

-Required to be a diploma in Civil engineer with minimum 3

years of Construction experience.

-Required to be full time on site for the duration of the

contract.

-Required to be fluent in the English language, both written

and Spoken.

d. Own equipment ( 5 points)

The bidder shall provide own or have assured access of the

essential equipment for the required works.

e. Kitchen equipment quality ( 5 points)

Quality of the kitchen equipment,

Life Cycle,

Warranty,

Defect liability period

Brand name.

Note: The above technical evaluation/assessment constitutes 60% weight-age in the total scoring for

selection of the Contractor. Minimum Technical Score required to be eligible for award is 45 points.

17

11Financial Evaluations:

The lowest proposal will be rated with the maximum score envisioned in the RFP for the financial proposal

(40/100 points).

All other proposals will be rated according to their percentage deviation from the lowest proposal, by using

the following algorithm:

Score Pi = [(P1 / Pi) * J]

Where:

J = Maximum available score for the financial proposal.

Pi = Financial Proposal to evaluate.

P1 = Lowest Financial Proposal.

Proposals will be ranked according to their combined technical and financial scores.

The bidder achieving the highest scores entailing both technical and financial aspects will be awarded the

contract. Corrections to the BOQ quantities and/or additional trades and/or materials, must be quoted on a

separate sheet.

The proposal acceleration shall be justified by the construction schedule provided as per the above.

11.1 Notification of Award

Within 10 (Ten) Calendar days after the selection of the Bidder, UNHCR BULGARIA shall send the

successful Bidder a written notice on award and notify other Bidders of the outcome of the proposal

solicitation process.

11.2 Advance Payments

UNHCR does not make payments in advance.

11.3 Payments

UNHCR Bulgaria shall pay the Contractor in accordance with Payment schedules as per the agreed contract

terms and conditions.

18

12 Anticipated duration of the contract

13.1 Contract Completion Date

UNHCR requires the completion of all the works included in this tender within sixty 60days from the

contract signature date. 15 Audit Rights of UNHCR15

UNHCR

13. Audit rights of UNHCR.

Contractor shall maintain consistent records and accounts as necessary for the proper management of the

Contract and in accordance with generally accepted accounting principles and practices. For the purpose of

reviewing and verifying the costs of cost reimbursable items and the quantities both of these and of items

chargeable at specified rates or for any other reasonable purpose, UNHCR or its authorized representative

shall have access at all reasonable times, to all relevant records and accounts. UNHCR or its authorized

representative shall have the right to reproduce and retain copies of all such records and accounts.

14. Defects Liability

14.1 Defects Liability Period

The expression "Defects Liability Period" shall mean the period of 18 (eighteen) months, calculated from the

date of completion of the Works stated in the Certificate of Substantial Completion issued by the Engineer

or, in respect of any Section or part of the Works for which a separate Certificate of Substantial Completion

has been issued, from the date of completion of that Section or part as stated in the relevant Certificate. The

expression "the Works" shall, in respect of the Defects Liability Period, be construed accordingly.

For kitchen equipment’s, contractor should provide the warranty certificate by the company to replace or

repair within two years and made by prominent company. The major equipment’s life cycle shall be not less

than 10(ten) years. The equipment package shall be intact, unbroken and seal intact. Declaration of

conformity by EU standards, packing list and content list shall be included. (Detailed in technical

specification of kitchen equipment’s)

19

United Nations High Commissioner for Refugees

For Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with

detailed technical design, supply and installation of kitchen equipment provided by the company for

the Refugee Center in Harmanli- Sofia, Bulgaria.

NOTICE - COMPLETE PROJECT PRICE:

All calculations, measurements and estimations

are based on the supplied documents, information

and drawing by the UNHCR. These documents

include the Drawings, BOQ, Schedules and

Specifications. Any discrepancies between these

documents are to be brought to the immediate

attention of UNHCR engineer.

20

Project No.:

Annex B

Date:

Summary prices and bill of quantities

Project No:

Project:

Date:

Company name:

All prices in USD/BGN:

Works type Estimated price

A. Civil works :

B. Electrical works:

C. Sanitary, Water supply and Sewage works:

D. Heating, Ventilation & Air Conditioning

(HVAC)

E. Kitchen Equipment’s

21

DETAILED BILL OF QUANTITIES (BOQ)

22

Project No.: RFP/2014/

Project:

Item: Civil works

Date:

BILL OF QUANTITIES

Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with supply and

installation of kitchen equipment provided by the company.

Sl. Description of Items QTY Unit Rate Amount

1 2 3 4 5 6

PART- A: CIVIL WORKS

1 mobilization, temporary fencing and cleaning site before

commencing actual physical work and during contract period

and demobilization after completion of the Works under contract

lump

sum

1.00

2 Dismantling & removing all metal pipes, doors, windows. all

materials should be removed from the working place to approved

depot outside site premises

lump

sum

1.00

Dismantling & removing 125 mm brick walls. All materials

should be removed from the working place to approved depot

outside site premises

sqm 100.00

Dismantling & removing 250mm brick walls. All materials



cum 50.00

3 Supply and fix wooden beams and wooden purines for damaged

roof, size of beams 80 X 100 mm and purlins size of 80X50 mm

including all necessary joints ,brackets, bolting etc., well-

seasoned, sect protected and water proof treated.

cum 4.00

4 Supply and Installation of Galvanized corrugated roof sheets LT

55 (thickness 0 .5 mm, Length 6000 mm) with all necessary

elements (nails, washers etc.).

sqm 120.00

5 Supply and Installation of Timber plank for fascia (20 X 200

mm) including all joints and well season and insect protected

lm 120.00

6 Supply and Installation Galvanized steel sheet gully dia 120 mm,

thickness 0.55 mm including all necessary fittings.

lm 250.00

7 Supply and Installation of Galvanized Rainwater down pipes, dia

120 mm , thickness 0.55 mm incl. all necessary fittings.

lm 40.00

8 125 mm brick works with first class bricks in clement sand

mortar (1:4) and making bond with connected walls including

necessary scaffolding, raking out joints.

sqm 160.00

9 250 mm brick works with first class bricks in clement sand (1:4)

in internal and external walls, filling the joints/interstices fully

with mortar, racking out the joints, and accepted by the Engineer.

cum 25.00

10 Suspended ceiling Armstrong type, 600mmx600 mm plates, min

18 mm thick, plain surface, all accessories inclusive (railings,

metal grid, suspension at 800 mm from ceiling), white colour.

Surface pattern subject to Engineer's approval.

sqm 660.00

23

11 Minimum 12 mm thick clement sand plaster (1:4) to ceilings,

beams, columns, wall outer surface, finishing the corner and

edge including cleaning the surface.

sqm 340.00

12 minimum 12 mm thick cement sand plaster (1:4)clement to

ceiling, beams, columns finishing the corner and edge including

cleaning the surface, scaffolding and curing at least for 7 days,

cost of water electricity and other charges etc.

sqm 350.00

13 minimum 40 mm thick clement sand screening (1:3) having with

fresh cement to floors ,curing at least for 7 days, cost of water

electricity and other charges etc.

sqm 540.00

minimum 40 mm thick clement sand screening (1:3) on stairs

and landings ,curing at least for 7 days, cost of water electricity

and other charges etc.

sqm 20.00

14 Supplying, fitting and fixing gress tiles for floor (size

300mmx300mmx8mm) with on 12 mm thick cement sand

mortar (1:4) base and raking out the joints including cutting,

laying Color approved by engineer in charge.

sqm 1050.0

0

15 Supplying, fitting and fixing glazed wall tiles( 200mmx300mmx

6mm) with on 20 mm thick cement sand mortar (1:3) base and

raking out the joints including cutting, laying, edging.

sqm 820.00

16 Supply and installation of window and door glazing with 5 mm

clear glass including sealing, cleaning,

sqm 140.00

17 Installation and Supplying best qualities laminated with the

thickness of 40 mm flush doors complete ( size 2X 0.9 lm) with

frame, leaves ,ironmongery with all necessary fixing such as

door locks ,hinges etc.

no 32.00

18 Installation and Supplying steel window frame with the section

of hollow metal (size of 50 mm 50mm) with all necessary fixing

such as window locks ,hinges, etc.

sqm 25.00

19 Supplying, fitting. Fixing of uPVC double glazed plastic

door(1.6X2.75) having section thickness min 60 mm, white in

colour, door lock, with all necessary fittings

no 2.00

20 Supplying, fitting. Fixing of uPVC double glazed plastic door

(1.0 X 2.1) having section thickness min 60 mm, white in colour,

door lock, with all necessary fittings

no 2.00

21 Painting to steel door and window frames in two coats with

approved best quality and colour of synthetic gloss paint with

primer coat having highly water resistant, high bendability,

flexible, using specific brand thinner over a coat of priming

elapsing time for drying including surface cleaning from dust, oil

or dirt, smoothening

sqm 140.00

22 Approved best quality white or colour water-based interior paint

on walls applying to walls and ceilings in 2 coats with over a

coat of brand specified primer or sealer elapsing specified time

for drying/ recoating matt finish including cleaning and sand

papering

sqm 1200.0

0

23 Approved best quality colour exterior water based paint

delivered from authorized local agent of the manufacturer in a

sealed container, applying to wall and ceiling in 2 coats with

over a coat of brand specified primer or sealer

sqm 600.00

24 RCC Reinforced cement concrete grade C 25 ( for tie beam)

works, including formwork. (Rate is excluding the cost of

reinforcement and its fabrication, bending, welding and placing)

cum 4.00

24

25 RCC Reinforced cement concrete window sills, Concrete grade

C 25 for the window sills, size of 300X60 mm, including

formwork. (Rate is excluding the cost of reinforcement and its

fabrication, bending, welding and placing)

lm 120.00

26 Supplying, fitting and fixing gres floor tiles for Skirting (height

100 mm, thickness 8 mm min) with on 12 mm thick cement sand

mortar (1:4) base and raking out the joints. Colour approved by

Engineer in charge.

lm 540.00

Sub Total of A

PART- B: ELECTRICAL WORKS

A Design and approval 1 Design set 1.00

А Electric boards, backup sources, main LV cables

1

Supply, installation, connection, commissioning of main

distribution board MDB, as per specification, floor standing on

steel support, lockable steel rack, with all needed equipment,

rated ІР44,

set 1.00

2

Supply, installation, connection, commissioning of Distribution

board Kitchen, as per specification, floor standing on steel

support, lockable steel rack, with all needed equipment, rated

ІР44,

set 1.00

3


board Preparations, as per specification, wall-mounted, lockable

steel rack, with all needed equipment, rated ІР44,

set 1.00

4


board Refrigeration chambers, as per specification, wall-

mounted, lockable steel rack, with all needed equipment, rated

ІР44,

set 1.00

5


board Grills/frit use, as per specification, floor standing on steel


ІР44,

set 1.00

6


board Convection Ovens, as per specification, floor standing on


rated ІР44,

set 1.00

7


board Ovens, as per specification, floor standing on steel support,

lockable steel rack, with all needed equipment, rated ІР44,

set 1.00

8


board Self-service line, as per specification, wall-mounted,


set 1.00

9


board Packaging, as per specification, wall-mounted, lockable


set 1.00

10


board Cold kitchen, as per specification, wall-mounted, lockable


set 1.00

11

Supply, installation, connection, commissioning of switchboard

Dining hall, as per specification, wall mounted, lockable steel

rack, fitted with all protective, commutation, control devices,

protection rating ІР44,

set 1.00

25

12


HVAC, as per specification, wall mounted, lockable steel rack,

fitted with all protective, commutation, control devices,


set 1.00

А1 Supply and install cables NYY on cable tray

14 5х6 lm 70.00

15 5х10 lm 40.00

16 5х16 lm 70.00

17 3х50+25+25 lm 95.00

18 3х70+35+35 lm 40.00

19 3х150+70+70 lm 120.00

А2 Cable termination and connection

20 6sqmlm no 4.00

21 10sqmlm no 2.00

22 16sqmlm no 4.00

23 50sqmlm no 4.00

24 70sqmlm no 2.00

25 150sqmlm no 6.00

А3 Supply and install conduit self-extinguishing

26 11/2" lm 15.00

27 2" lm 20.00

28 21/2" lm 5.00

29 ф110 lm 15.00

А4 Intake pipe- U-PVC supply and fix

30 U-РVСф110мм lm 18.00

31 U-РVСф75мм lm 6.00

32 Concrete Inspection chamber - single inclusive of polymer

concrete cover 60 mm thick, and divining bottom layer,

dimension W 600X L900 X600 mm- LV+data supply

set 1.00

33 Concrete Inspection chamber - double inclusive of polymer



set 1.00

В Light fixtures and installation

1

Supply and install light fixture flush mount, 2x35W T5 lamp,

electronic gear,, grill, IP20 (dining hall), connection and

adjustment,

no 60.00

2


electronic gear, emergency ltg battery kit, grill, IP20 (dining

hall), connection and adjustment,

no 9.00

3


electronic gear,, mirror louver, IP20 (office), connection and

adjustment,

no 1.00

4


electronic gear,, cover, IP65 (kitchen), connection and

adjustment,

no 45.00

5


electronic gear,, cover, IP65 (kitchen), emergency lighting kit

with battery 1h for one of the lamp, electronic gears, connection

and adjustment,

no 5.00

26

6



adjustment,

no 42.00

7


electronic gear, emergency ltg battery kit, cover, IP65 (kitchen),

connection and adjustment,

no 3.00

8 Supply and install light fixture flush mount, 2x26W CFL lamp,

ECG, cover, IP54 (WC), connection and adjustment,

no 11.00

9

Supply and install light fixture 1х28W, Т5, electronic gear, with

switch, surface mounted on wall, IP54, connection and

adjustment,

no 16.00

10



adjustment,

no 17.00

11

Supply and install light fixture 2х26W, CFL, electronic gear,

with switch, surface mounted on wall, IP65, connection and

adjustment,

no 7.00

12

Supply and install emergency light, with battery for 1 hour, non-

maintained operation, 1x8W, IP20, connection, wall-mounted,

operating in case of mains failure, connection, tests

no 10.00

13 Supply and install emergency light, with battery for 1 hour, non-

maintained operation, 1x8W, IP65, connection,

no 17.00

14 Supply and install emergency escape sign with battery for 1

hour, maintained operation, 1x8W, pictogram, IP20 connection

no 17.00



no 14.00

16 Supply, install and connection of one-way light switch 10А,

surface-mounted

no 17.00


flush-mounted, including back box

no 14.00

18 Supply, install and connection of one-way double light switch

10А, surface-mounted

no 1.00

19 Supply, install and connection of two-way light switch 10А,

surface-mounted

no 12.00

20 Supply and install PIR motion detector no 8.00

21 Supply and install push-button, incl. back box no 15.00

22 Cable NYY4x1,5 – supply and install (for emergency lights) lm 280.00

23 Cable NYY3x1,5 – supply and install lm 3,400.0

0

24 Cable NYY5x1,5 – supply and install lm 380.00

25 Supply and install conduit self-extinguishing 25mm lm 350.00

26 Supply and install conduit 25mm under plastering (dining hall) lm 250.00

27 make trench in wall, incl. materials lm 350.00

С Sockets and supply of equipment

1 Supply and install water heater switch 2x25A with indicator

lamp

no 6.00

2 Supply and install socket SCHUKO- 16А/250V, flush mounted,

including back box, connection commissioning,

set 26.00

3 Supply and install socket SCHUKO , surface mounted

waterproof, connection commissioning,

set 30.00

27



set 25.00

5 Supply and install socket and plug IEC1x16+N+PE, surface

mounted waterproof, connection commissioning,

set 6.00



set 6.00

7 Supply and install local full-load switch 10А/220V, ІР55,

connection

set 8.00


connection

set 1.00


connection

set 6.00


connection

set 4.00


connection

set 5.00


connection

set 5.00


connection

set 8.00


connection

set 4.00


connection

set 6.00


connection

set 3.00


connection

set 4.00

17 Supply and install emergency button type“ mush room“,

connection

set 3.00

18 Supply and install push-button with indicator lamp, 24V~ (WC),

connection

set 2.00

19 Supply and install two-button „on-off“ with indicator lamp

(kitchen), connection

set 2.00



0

22 Cable NYY3x4 – supply and install lm 400.00







29 Supply and install/pull conduit self-extinguishing 3/4", surface lm 900.00

30 Supply and install/pull conduit self-extinguishing 1", surface lm 120.00





35 Supply and install conduit 50mm floor screed (kitchen) lm 50.00

28

36 Supply and install flexible galvanized steel conduit 32mm on

surface of furniture, fixation

lm 100.00

37 Supply and install electrical distribution box IP54 for surface

installation

no 120.00

38 Supply and install electrical distribution box for hidden

installation

no 150.00


40

make direct connection to equipment cable NYY 3x2,5, est.

Length 50lm, installed on cable tray and above false ceiling, incl.

PVC conduit 25mm in plastering lenght~5lm, connection, tests

set 10.00

D Cable trays

1

Supply and install cable tray 600/60mm, galvanized, indoor

usage, including hanging, instructed by the manufacturer,

completion with hanging and connection elements

lm 40.00

2




lm 70.00

3




lm 90.00

4




lm 190.00

5



completion with hanging and connection elements, with

separator

lm 60.00

6

Supply and install cable ladder 600/60mm, galvanized, indoor


completion with hanging and connecting elements, with cover

lm 5.00

7




no 15.00

8 Sealing of opening 200/150mm with fire stop mineral wool as

per instruction of manufacturer

no 5.00



no 2.00

E Public address

1 Supply and install 19U rack set 1.00

2 Supply and install announcement controller with power amplifier set 1.00

3 Supply and install microphone console 6 zones set 1.00

4 Supply and install battery charger set 1.00

5 Supply and install battery 12Ah set 2.00

6 Supply and install line control boards set 6.00

7 Programming set 1.00

8 Installation set 1.00

9

Supply and install loudspeaker for surface installation on wall,

1,5/3/6W/100V, 94dB/1W/1lm termination commissioning

set 2.00

29

10 Supply and install horn loudspeaker

3/5/10W/100V, 109dB/1W/1lm

set 5.00

11 Supply and install loudspeaker for false ceiling

1,5/3/6W/100V, 94dB/1W/1lm

set 20.00

12 Supply and install/pull cable FE180 E30 1x2x0,8, on tray or in

conduit

lm 970.00




installation

no 10.00


installation

no 5.00

17 Commissioning, programming, tests set 1.00

F Data/voice cabling

1

Supply and install board for ELV systems – 1 switch 8 ports

10/100, 2RJ outlets, TV splitter 1in/2out, free space for TV

amplifier

set 1.00

2 Double socket RJ45 cat5 surface mount, incl. termination no 4.00

3 Cable FTP cat5 – supply and install lm 40.00



6 Supply and install/pull FTP cat5e cable on cable tray lm 280.00


installation

no 4.00

G TV system

1 Supply and install TV outlet, incl. back box, connection set 2.00

2 Supply and install/pull coaxial cable 75ohlm lm 15.00



5 Supply and install/pull coaxial cable 75ohlm on cable tray lm 80.00


installation

no 2.00

H Grounding

1 Supply and lay mesh AlMgSi, 8 mm, on roof lm 580.00

2 Support for mesh AlMgSi - roof no 1,000.0

0

3 Universal connection clamp no 40.00

4 Supply materials and make grounding – 2 galvanized steel rods,

3lm length

set 12.00

5 Test terminal set 12.00

6 Supply and install galvanized steel bar 40/4мм lm 650.00

7 Wedge connector for galvanized bar no 130.00

8 Cross terminal for galvanized bar no 30.00

9 Supply and install galvanized grounding plate 300/30mm set 20.00

10 Supply and install flex copper wire 6sq mm, yellow/green lm 95.00

11 Supply and install cable lug 6sqmlm, copper no 460.00

12 main grounding plate set 1.00

13 Tests, commissioning, adjustments

I CCTV

1 Supply and install 8-channel DVR set 1.00

30

2 Supply and install 20 inch let monitor -220 volt set 1.00

3 Supply and install dome vandal-resistant CCTV camera, 700TV

lines, infrared lighting

set 8.00

4 Supply and install coaxial cable or UTP cat 5e lm 800.00




J Intruder Alarm

1 Supply and install control panel, 192 zones, 8 groups, 999 codes,

memory for 2048 events

set 1.00

2 Supply and install power supply no, incl. accumulator,

transformer, tamper

set 1.00

3 Supply and install keyboard no 2.00

4 Supply and install zone expander no 2.00

5 Supply and install accumulator 12V/7Ah no 1.00

6 Supply and install net transformer no 1.00

7 Supply and install PIR detector with qaudriple PIR element no 6.00

8 Supply and install volume PIR detector – ceiling mount no 12.00

9 Supply and install door magnetic contact no 4.00

10 Supply and install acoustic glass-break detector no 10.00

11 Supply and install siren no 1.00

12 Supply and install 6-wire CQR cable lm 600.00

13 Supply and install cable NYY 3x1 lm 50.00




h Fire Alarm

1 Addressable fire detection panel, 1 loops, 127 addresses/loop,

events printer, LCD display, PSU

set 1.00

2 Analogue addressable optical smoke detector set 25.00

3 Analogue addressable optical temperature detector set 6.00

4 Analogue detector base set 31.00

5 Addressable manual call point set 6.00

6 Fire bell set 3.00

7 Base with short circuit isolator set 1.00

8 Accumulator 12V/12Ah set 2.00

9 LED remote indicator set 6.00

10 Addressable module - 2 relay outputs set 1.00

11 Self-combustion flex conduit Ø16, lm 200.00

12 Fireproof cable 2х1кв.mm, ELAN TW-1,0-GR3 lm 300.00

13 Cable 3х1 кв. mm, NYY lm 50.00

SUB TOTAL OF- B

31

See attachment below BOQ for detailed:

Attachment-1: Main switchboard kitchen

Attachment-2 Main switchboard kitchen

Attachment-3 Switchboard for lighting

Attachment-4 Switchboard for convicting type Owens

Attachment-5 Switchboard for deep fryers

Attachment-6 Switch board for oven

Attachment-7 Switchboard for self-service line

Attachment-8 Switchboard for food package zone

Attachment-9 Switchboard for food preparation,

dishwashers

Attachment-10 Switchboard for kitchen cold food

preparation

Attachment-11 Switchboard for refrigerated chambers

Attachment-12 switchboard for ventilation

PART-C:SANITARY, WATER SUPPLY ANS SEWERAGE

WORKS

A. WATER SUPPLY

1 Supply and Fix Poly Propylene e -R type pipes for cold water dia

20 mm, inclusive all fittings and inclusive all clips, hangers,

brackets, joints and chiseling out, embedding and filling back in

mortar 1: 3.

lm 62.00




mortar 1: 3.

lm 31.00

3 Supply and Fix Poly Propylene -R type pipes for cold water dia



mortar 1: 3.

lm 23.00




mortar 1: 3.

lm 35.00

5 Supply and Fix Poly Propylene -R type pipes for hot water dia



mortar 1: 3.

lm 41.00




mortar 1: 3.

lm 19.00




mortar 1: 3.

lm 24.00

8 Supply and Fix PE type pipes for cold water dia 20 mm,

inclusive all fittings and inclusive all clips, hangers, brackets,

joints and chiseling out, embedding and filling back in mortar 1:

3.

lm 3.00




3.

lm 28.00

32

10 Supply and Fix PE pipes for cold water dia 32 mm, inclusive all

fittings and inclusive all clips, hangers, brackets, joints and

chiseling out, embedding and filling back in mortar 1: 3.

lm 6.00




lm 6.00

15 Supply and Fix galvanized pipes 2'', inclusive all fittings and

inclusive all clips, hangers, brackets, joints and chiseling out,

embedding and filling back in mortar 1: 3.

lm 68.00

16 Supply and Fix galvanized pipes 2 1/2'', inclusive all fittings and



lm 22.00




lm 55.00

18 Supply and fix Stop valve dia 20 mm no 84.00

19 Supply and fix stop ball valve dia 20 mm, no drain no 1.00




23 Supply and fix stop ball valve dia 4'', no drain no 1.00

24 Supply and fix stop gate valve dia 20 mm, no drain no 1.00




28 Supply and fix stop ball valve dia 20 mm, drain no 1.00



31 Supply and fix stop gate valve dia 40 mm, drain no 1.00

32 Supply and fix stop gate valve dia 4'', drain no 1.00

32 Supply and fix filter dia 4'', drain no 1.00

33 Supply and fix return valve dia 20 mm no 2.00




37 Supply and fix return valve dia 4'' no 1.00

38 Supply and fix pressure valve no 6.00

39 Supply and fix electrical water heater capacity 10 lt, Pn= 1.5 Kw,

all connectors inclusive, testing and brackets and auxiliary

fittings inclusive

no 1.00

40 Supply and fix electrical water heater capacity 80 lt, Pn= 3 Kw,

vertical installation, all connectors inclusive, testing and brackets

and auxiliary fittings inclusive

no 2.00




no 3.00

42 Supply and fix 20lm hose, Ф20 stop valve, storz thread, fireman

nozzle 2"

no 5.00

43 Supply and fix compound water meter no 1.00

33

44 Supply and fix PP-R brackets dia 32,vertical no 9.00


46 Supply and fix brackets 2'',vertical no 5.00

47 Supply and fix PP-R brackets Ф25, horizontal no 56.00


47 Supply and fix brackets 2'' horizontal no 28.00

48 Supply and fix brackets 2 1/2, horizontal no 8.00

49 Supply and fix brackets 4 '', horizontal no 16.00

50 Supply and fix wash-hand basin hot water mixer, standing type,

all accessories inclusive, with all connectors inclusive

no 4.00

51 Supply and fix wash-hand basin hot water mixer (kitchen sink),

standing type, all accessories inclusive, with all connectors

inclusive

no 22.00

52 Supply and fix wash-hand basin hot water mixer, wall type, all

accessories inclusive, with all connectors inclusive

no 37.00

53 Supply and fix hot water mixer, wall type, all accessories

inclusive, holder connection

no 2.00


inclusive, ausgus

no 1.00

55 Supply and fix hot water shaver mixer, all accessories inclusive no 1.00

56 Supply and fix pipe insulation dia 25 mm, D=19 mm, on external

walls

no 5.00


walls

no 20.00


walls

no 20.00

59 Supply and fix pipe insulation 4'', D=19 mm, on external walls no 27.00

60 Supply and fix pipe insulation dia 20 mm, D=9 mm no 103.00




64 Supply and fix pipe insulation 2'', D=9 mm no 67.00

64 Supply and fix pipe insulation 2 1/2'', D=9 mm no 22.00


66 Supply and fix plugs, various types 20mm -63 mm no 175.00

67 Disinfection and pressure testing water supply pipe line lm 442.00

B. SEWAGE

1 Waste evacuation cum 5.00

2 Supply and fix PVC pipe SN 8 dia 110 mm, all fittings inclusive,

t=3,2 mm

lm 116.00


t=4,7 mm

lm 102.00


brackets and hangers inclusive, t=2 mm

lm 64.00

5 Supply and fix PVC pipe SN 8 dia 50 mm, t=2 mm, all fittings

inclusive, brackets and hangers inclusive

lm 44.00

6 Supply and fix PVC pipe SN 4 dia 110, t=2 mm, all fittings


lm 40.00

7 Supply and fix PVC inspection 90 deg., pipe SN 8 dia 110, all

fittings inclusive, brackets and hangers inclusive

no 5.00

34



no 2.00

9 Supply and fix cast iron pipe dia 50 mm, t=4 mm., all fittings

inclusive, fix in bed of mortar 1: 3 and finish

lm 16.00

10 Supply and fix cast iron floor trap dia 50 mm, t=4 mm., all

fittings inclusive, fix in bed of mortar 1: 3 and finish, bottom

flush

no 2.00


fittings inclusive, fix in bed of mortar 1: 3 and finish, side flush

no 26.00

12 Supply and fix cast iron floor trap dia 110/ 50 mm, t=4 mm, all


flush, residue filter inclusive

no 26.00

13 Supply and fix cast stainless steel linear floor trap(L=2000mm),

all fittings inclusive

no 2.00

14 Supply and fix wash-hand basin bottle trap, single-bowl type, all

fittings and connectors inclusive

no 63.00

15 Supply and fix wash-hand basin bottle trap, double-bowl type, all


no 1.00

16 Supply and fix WC " mono block" -S type, PVC cover , all water

and sewage connectors inclusive, sealing and testing

no 10.00

17 Supply and fix porcelain wash-hand basins, wall mounted, all

water and sewage connectors inclusive, sealing and testing,

brackets and hangers inclusive

no 40.00

18 Supply and fix porcelain wash-hand basins, standing type, all



no 1.00

19 Supply and fix grease separator, floor type, all accessories

inclusive, sealing and testing

no 7.00

20 Supply and fix wall brackets for PVC pipe dia 40 mm,

galvanized, rubber gasket inclusive

no 64.00



no 44.00

22 making Trench width 1200mm and depth 1200mm cum 230.00

23 Sandy Layers under Pipes cum 21.00

24 Backfilling with Tamping cum 210.00

25 Supply and fix PVC reduction 110/ 50 mm, t=3, 2 mm, seals

inclusive

no 14.00


inclusive

no 14.00

27 Supply and fix PVC inspection 90 degrees 110/ 50 mm, t=3, 2

mm, seals inclusive

no 6.00


mm, seals inclusive

no 8.00

29 making manhole 600/600/800 mm no 10.00

30 Supply and fix of outside manhole to a depth of 2 lm, with iron

cover inclusive

no 2.00

31 Disinfection and testing sewage pipe line lm 350.00

32 Wall openings blocking 200/200 mm no 40.00

33 making and blocking of Strap Footing openings 200/200 mm no 20.00

34 Existing sewage pipeline conductivity testing lm 40.00

35

Sub total of C

PART-D: HEATING, VENTILATION & AIR

CONDITIONING (HVAC)

A Design and approval set 1.00

B Work

I. Ventilation

I.I Hot Kitchen Extract Air System

3 Extract fan, duct able, with motor out of air stream, incl. flexible

connections, el.board and control

Air flow rate 9000 lm3/h

Ext. pressure 350 Pa

no 1.00

4 Transfer grille

Dimensions 600/400 mm

no 4.00

5 Air ducts of black steel sheets, welded joints, rectangular -

straight and shaped

sqm 32.00

6 Discharge air grille on facade


no 1.00

I.II Food Proceeding Extract Air System

7 Extract fan, duct able, incl. ON/OFF damper, el.board and

control



no 1.00

8 Exhaust ventilation grille - adjustable


no 9.00



no 4.00

10 Transfer grille


no 3.00



no 1.00

12 Air ducts of galvanized steel sheets, rectangular - straight and

shaped

sqm 30.00

13 Regulating duct damper no 3.00

I.III Extract Air System - Storages and WC


control



no 1.00



no 8.00

16 Transfer grille


no 4.00



no 1.00


shaped

sqm 28.00


20 Fire damper 200/200 mm no 2.00

I.IV Supply Air System

36

21 Air Handling no /AHU/, incl. el.board and control, consisting of: set 1.00

Supply fan



Electrical air heater

Heating capacity 67 kW

Air intake louver - adjustable /0-100% fresh air/, including

sensor, adjustable control valve and electrical wiring

Air filter class G4


22 Duct able silencer


no 1.00

23 Supply ventilation grille - adjustable


no 12.00



no 1.00



no 3.00


shaped

sqm 192.00


28 Rubber sheet insulation for ducts sqm 200.00

I.V Radiator Heating

29 Electrical convection heater with thermostat and fixing elements

Heating capacity 2000 W

no 10.00

SUB TOTAL OF - D

PART-E: KITCHEN Equipment’s

Kitchen equipment

1 Cold room with door, Set racks stainless steel, pm 4,8kw/380V,

drain ф50,ext. dimensions 2000х3200х2400 mm

No 2.00



No 1.00

3 Freezer room with door, Set racks stainless steel, pm

3,4kw/380V, drain ф50,ext. dimensions 1900х3200х2400 mm

No 1.00



No 1.00



No 1.00



No 1.00

7 Electronic scale; Capacity=max 300 kg No 1.00


9 Refrigerated cabinet, one door-type ; Capacity= 421 lt;

temperature range +5° ÷ + 10°C; Pn=

0.21kW/220V,dimension600х650х1860 mm

No 1.00

10 Refrigerated cabinet, one door-type GN 2/1; Capacity= 654 lt;

temperature range=0° ÷ + 10°C; Pn=


No 4.00

37

11 Refrigerated cabinet, two door-type GN 2/1; Capacity= 1432 lt;

temperature range=0° ÷ + 10°C; Pn=0,75kW/220V,

dimension1440х825х2120 mm

No 1.00

12 meat mincer 300кg/h; Pn=1,1kW/400V,dimension420х300х500

mm

No 1.00

13 Refrigerated cabinet, wall-adjacent, two doors , stainless steel;

Pn=0,4kw/220V,dimension 1345х600х870 mm

No 8.00

14 Potato peeler machine, load capacity 18 kg.;

Pn=1,1kW/380V;Water supply connector 3/4''; Savage connector

dia 50 mm,dimension400х770х930 mm

No 1.00

14.1 Potato peeler stand with filter, stainless steel No 1.00

15 Vegetable slicer with 5 discs included, electric; Pn=

0,37kW/400V/230V/50Hz,dimension220X610X520 mm

No 2.00

16 Working table with two sinks 500х500х300, wall-adjacent,

stainless steel,dimension2200х700х850 mm

No 1.00

17 Working table, wall-adjacent, stainless steel with under

shelf.dimension1250х600х850 mm

No 2.00

18 Working table, isle type, stainless steel, low shelf

inclusive,dimension800х600х850 mm

No 1.00

19 Combi Oven for pastries, 10 trays 400x600 mm capacity;

Pn=16,0kW/400V/50÷60Hz;Water supply connector 3/4'';

Sevage connector dia 50 mm,dimension965х850х1250 mm

No 2.00

19.1 Combi Oven stand; tray guiders inclusive No 2.00

20 Electric cooker, with 4 round electric plates,

Pn=10.4kW/400V/50÷60Hz; dimension800х700х290 mm

No 1.00

20.1 Stand open for cooker with bottom shelf, stainless,


No

21 Hood with stainless plate the wall filters and lighting 220V,


No 1.00

22 Planetary mixer with three attachments, volume bass -20 Lt.;

bass Ø320х300hPn=0.55kW/220V,dimension470/540/920

No 1.00

23 machine for mixing dough, capacity 18kg/cycle, 54kg/hour, 32l

capacity, stainless steel bowl Ø360h210h, pivoting head and

subwoofer Pn=0,75kW/220V,dimension830х530х880 mm

No 1.00

24 Cutter 8 lt; Pn= 0,75 кW/220V, dimension240х310х620 mm No 1.00

25 meat-slicer dia 250; Pn= 0,25 кW/220V; speed=300 rpm No 1.00

26 Frying pan, "turn-type", 80 lt, electric, Pn=9,1kW/400V/50Hz,

Water supply connector 3/4''; Savage connector dia 50 mm,


No 2.00

27 Steam cooker, indirectly heated, 100 lt, electrical

;Pn=16kW/400V/50÷60Hz;Water supply connector 3/4''; Savage

connector dia 50 mm,dimension800х900х900

No 2.00

28 Hood isle type with stainless plate filters and lighting

220V,dimension1700х2000х450

No 1.00

29 Fryer 2x22 lt, electric, stainless steel,

Pn=2x18kW/400V,dimension800х900х900 mm

No 3.00

30 Electric grill, riffle two sections, stainless steel,

Pn=11,4kw/400V,dimension800х900х900 mm

No 3.00


220V,dimension2600х2000х450 mm

No 1.00

38

32 Electric Cooker, with 6 plates 300x300 and oven 2/1 GN;

Pn=28.5kW/380V/50÷60Hz;dimension1200х900х900 mm

No 6.00



No 1.00

34 microwave, console-type wall suspended; Pn=0.7kW/220V, 2pcs

consoles,dimension517х412х297 mm

No 2.00

35 Combi steamer Oven, capacity 20+1 GN-2/1 ;

Pn=59,4kW/380V;Water supply connector 3/4''; Savage

connector dia 50 mm; Stop-cock,dimension1105х996х1819 mm

No 3.00

36 Hood with stainless plate the wall filters

,dimension1100х1300х450 mm

No 3.00

37 Dish-washer, electrical, side loaded; Pn= 6,20 kW/400V/50Hz;

Water supply connector 3/4''; Sevage connector dia 50

mm,dimension650х755х1450 mm

No 1.00

38 Hot module (Ben Marina) with cabinet, showcase and halogen

lighting for 4GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;

Water supply connector 1/2''; Savage connector dia 50


No 6.00

38.1 Neutral unit closed on 3 sides to a line of self-

Service,dimension400х700х900 mm

No 3.00


lighting for 5 GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;


mm,dimension1780x700x1285 mm

No 2.00

40 Cold plate no with window with a smooth line to self, with 2

doors GN and right motor 270 Lt., Working pace. range: +2 ° ÷

+10 ° C, (10 pieces 1/4 GN)Pn= 0.419kW/220V, drain

ф50,dimension1345х700х1295

No 2.00

41 Slider to the line of self stainless steel,dimension10250x450 No 1.00

42 Section trays, cutlery and bread,

stainless,dimension500х700х1400 mm

No 2.00

43 Refrigerated cabinet, one glass door -type ; temperature range

+5° ÷ + 10°C; Pn= 0.21kW/220V,dimension600х600х2000 mm

No 4.00


drain ф50, inner dimension 2400х2200х2400 mm

No 1.00

45 Packing machine, pm 0,4kw/380V No 2.00

46 Working table, wall-adjacent with sink 400х450х250, stainless

steel,dimension1700х600х850 mm

No 1.00


shelf,dimension1700х600х850 mm

No 2.00


shelf,dimension1800х600х850

No 3.00



No 1.00



No 1.00



No 2.00

52 Tray trolley 15 trays;1/1 GN, stainless

steel,dimension385x550x1730 mm

No 7.00

39

53 Working cabinet table wall-adjacent, stainless with two shelves

under and sliding doors,dimension1350х600х850 mm

No 2.00



No 2.00



No 2.00



No 2.00

57 Input element to a dishwasher with 1 sinks,400х400х250,

stainless steel; dimension1500х750х900 mm

No 1.00

57.1 Shower tap to input table No 1.00

58 Wheeled trash bin stainless steel,Ф400 No 4.00

59 Output element for dishwasher with extra


No 1.00



No 1.00

61 Working table, wall-adjacent with 3 sink 500х500х300, stainless


No 1.00

62 Stainless steel shelf on 4 levels with perforated

shelves,dimension1170х630х1870 mm

No 8.00



No 1.00

64 Sinks 1 bath 800х600х330, stainless steel;

dilmension1000х700х600

No 1.00

65 Working table wall-adjacent with two sinks 700h500h300,

stainless steel; dimension1700х700х850

No 1.00



No 1.00


steel, dimension450х600х850 mm

No 1.00

68 Cutting bench, PE type 40мм,dimension600х600х850 mm No 2.00



No 2.00


stainless steel,dimension1850х700х850

No 1.00



No 1.00


stainless steel,dilmension1500х600х850 mm

No 1.00



No 3.00



No 1.00

75 Working table, stainless steel, with under shelf


No 2.00

76 Tray troley 16 trays; 400x600 mm, stainless


No 3.00



No 1.00

40

78 Flour container PVC on wheels No 1.00



No 1.00



No 1.00



No 1.00



No 1.00



No 1.00

84 Working table, wall-adjacent, stainless steel with under shelf,


No 1.00


steel, dimension 2250х600х850 mm

No 1.00

86 Cart trays of dirty dishes, dimension550х390х1800 mm No 4.00

87 Store shelf, 4 levels, galvanized steel, dimension1000х600х2000

mm

No 12.00

88 Cabinet lock for detergents, stainless steel,


No 1.00

Kitchen utensils

1 Knife Professional universal, 21 cm No 12.00

2 Kitchen knife, 29 cm No 5.00

3 Sharpening blade No 3.00

4 Scissors for chicken with a steel blade and a plastic handle No 3.00

5 White cutting board with vacuum feet, dimension 450X300X12 No 5.00

6 Brown cutting board for chicken with vacuum feet, dimension

450X300X12

No 1.00

7 Blue cutting board for fish with vacuum feet ,dimension

450х300х12

No 1.00

8 Red cutting board for meat with vacuum feet, dimension

450х300х12

No 1.00

9 Green cutting board for vegetables with vacuum feet, dimension

450х300х12

No 1.00

10 Wire breaking 35 cm, stainless steel INOX 18/10, 35 cm No 3.00

11 Ladle 0.2 liters, stainless steel INOX 18/10, 9 cm-200 lm No 5.00

12 Ladle 0.25 liters, stainless steel INOX 18/10, 10 cm- 250 lm No 5.00

13 Slotted spoon 10 cm, stainless steel INOX 18/10 No 5.00

14 Turner 12/7 cm, stainless steel INOX 18/10 No 5.00

15 Clip grill 30 cm, stainless steel No 4.00

16 Colander, stainless steel INOX 18/10 with 3 mm holes No 3.00

17 Conical strainer, stainless steel INOX 18/10, 20 cm No 3.00

18 Sieve, made of stainless steel, diameter 30 cm No 2.00

19 Can-opener, maximum cans height - 55 cm No 1.00

20 Peeler for fruits and vegetables with a sliding blade 4 cm No 2.00

21 Grid for oven, stainless steel GN 1/1 No 20.00

22 Tetrahedral grater, made of stainless steel INOX 18/10 No 2.00

23 Wooden meat mallet No 3.00

24 Garlic presses No 3.00

41

25 Turner perforated, stainless steel INOX 18/10, dimensions 8.5 x

8 cm, total length 33 cm

No 5.00

26 Casserole pan, 32 cm No 10.00

27 Casserole pan ,28 cm No 6.00

28 Stainless saucepan with lid,601 No 6.00




32 Stand for 8 chickens, GN 1/1 No 16.00

33 Stainless steel container, dimension GN - 1/1-65mm No 20.00

34 Stainless steel container, dimension GN - 1/1-100 mm No 60.00

35 Stainless steel container, GN - 1/1-200mm No 20.00





40 Cover GN 1/2 No 10.00

41 Stainless steel container perforated, GN - 1/1-65mm No 16.00


43 Cover GN 1/1 No 10.00

44 Stainless steel container perforated, GN-2/1-100 mm No 6.00

45 Baking pan ,600х400 No 30.00

46 Perforated baking pan,600х400 No 20.00

47 Roller for cutting dough No 2.00

48 Confectionery spatula ,25 cm No 2.00

49 Confectionery spatula ,15X8 No 2.00

50 Wooden rolling pin 50 cm, made of beech wood with a diameter

4 cm

No 2.00

51 Plastic storage box with lid 4lt No 12.00


53 Basket rack for dishwasher No 8.00

54 Basket trays for dishwasher,50X50cm No 8.00

55 Basket teacups for dishwasher,50X50cm No 8.00

56 Cutlery basket for dishwasher No 6.00

57 Dishwasher basket base, 50X50 cm No 4.00

58 Stainless steel container,GN-2/1-20 mm No 4.00

59 Stainless steel container, GN-2/1-40 mm No 4.00


61 Stainless steel container,GN-2/1-100 No 24.00



64 Perforated stainless steel container GN-2/1-65 No 16.00

65 Stainless steel container perforated, GN-2/1-100 No 8.00

66 Cover GN 1/2 No 10.00

67 Grillage Stainless steel, GN2/1 No 12.00

SUB TOTAL OF- E

GRAND TOTAL OF A+B+C+D+E

42

Electrical-Attachment 1

MAIN SWITCHBOARD KITCHEN Isc=25kA

Standard testing Main distribution board, floor-mounted, doors, internal covers, IP54

No Function Parameters Cable

IN1 Incoming

MCCB 3x1250A, / electronic protection block,

adjustable, w. adjustable RCD 300-3000mA

,equipped with auxiliary independent tripcoil

24VAC

Accessories for connection of up to 6 wires

185sqmm/phase

Measuring group:

Current transformers 3x1250/5A

Circuit breaker B/3x6A

Multi-function meter U, I, cos, kW, kWh / MODBUS

Indicator lamp 3x, green

Transformer for control

voltage SELV 230/24V / 63VA

SA1 Lightning/surge arrestor Type 1+2, Isc=40kA

FSA Protection arrestor MCB C/3x125A

1 Lighting sw.board MCCB 3x63A

2 Kitchen sw.board MCCB 3x200A

3 Convection ovens sw.board MCCB 3x315A

4 Grills and fryers sw.board MCCB 3x250A

5 Ovens sw. board MCCB 3x315A

6 Self-service line sw.board MCCB 3x100A

7 Packaging zone sw.board MCCB 3x40A

8 Preparation area sw.board MCCB 3x40A

9 Cold kitchen sw.board MCCB 3x160A

10 Refr. chambers sw.board MCCB 3x100A

11 HVAC sw.board MCCB 3x160A


MAIN SWITCHBOARD KITCHEN Isc=10kA

Steel box board, wall-mounted, lockable doors, internal covers, IP55


IN1 Incoming

MCCB 3x160A, electronic protection block,

adjustable, w. adjustable RCD 300-

3000mA,equipped with auxiliary independent

tripcoil 24VAC, Control lever on front panel of the

board

IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A; operating

handle on front panel

IN3 Group breaker „Standby“ Full-load gear switch DIN rail 1p 63A

SA1 Lightning/surge arrestor Type 1+2, Isc=25kA


43

Equipment busbar „normal“

51 К8 RCBO C/1x16A / 30mA cl.AC 3x2,5

52 K24 RCBO C/1x16A / 30mA cl.AC 3x2,5

53 K25 RCBO C/1x16A / 30mA cl.AC 3x2,5

54 K26 RCBO C/3x40A / 30mA cl.AC 5х10

55 K26 RCBO C/3x40A / 30mA cl.AC 5х10


57 К27 RCBO C/3x40A / 30mA cl.AC 5x6

58 К58, К59, К60 RCBO C/1x10A / 30mA cl.AC 3x1,5


60 К62, К63, К64 RCBO C/1x10A / 30mA cl.AC 3x1,5


FI-

K1 Group RCD for 62, 63 RCD 1p+N/40A/30mA, cl. AC

62 General use sockets MCB C/1x16A 3x2,5


FI-

K2 Group RCD for 64, 65 RCD 1p+N/40A/30mA, cl. AC



66 Insect killers RCBO C/1x16A / 30mA cl.AC 3x2,5

Equipment busbar

„Operational“

151 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5





FI-

S1 Group RCD for 156,157 RCD 1p+N/40A/30mA, cl. AC

156 El. heater MCB C/1x16A 3x2,5


FI-





SWITCHBOARD FOR

LIGHTING Isc=15kA



IN1 Incoming Full-load switch DIN rail 1p 63A

IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A;

operating handle on front panel

IN3 Group breaker „Standby“ Full-load switch DIN rail 1p 63A

SA1 Lightning/surge arrestor Type 2, Isc=25kA



FI-

N1 Group RCD for 1,2,3, 4 RCD 1p+N/40A/30mA, cl. AC

1 Lighting MCB C/1x10A 3x1,5




44

FI-

N2 Group RCD for 5,6,7,8 RCD 1p+N/40A/30mA, cl. AC



7 Lighting MCB C/1x10A

Pulse relay 1x16A / Uc=230V~ 3x1,5


FI-






FI-





16 Spare MCB C/1x10A 3x1,5

FI-






FI-

N5 Group RCD for 51,52 RCD 1p+N/40A/30mA, cl. AC



FI-




FI-




FI-




71 Water heater RCBO C/1x20A / 30mA cl.AC 3x4




Equipment busbar

„Operational“

FI-

S1

Group RCD for 101,102,103,

104 RCD 1p+N/40A/30mA, cl. AC


Contactor DIN rail 1x16A 3x1,5


Pulse relay 1x16A / Uc=230V~ 3x1,5



45

Electric clock 24h/15min

FI-

S2

Group RCD for

105,106,107,108 RCD 1p+N/40A/30mA, cl. AC

E1 Escape signs MCB C/1x10A 3x1,5

E2 Escape signs MCB C/1x10A 3x1,5

A1 Emergency lighting MCB C/1x10A 3x1,5

A2 Emergency lighting MCB C/1x10A 3x1,5

FI-


151 Computers MCB C/1x16A 3x2,5


FI-


153 Electric heater MCB C/1x16A 3x2,5


FI-




FI-





SWITCHBOARD FOR CONVECTING TYPE OWENS Isc=15kA



IN1 Incoming

MCCB 3x315A, electronic

protection block, adjustable,

w. adjustable RCD 300-

3000mA, equipped with

auxiliary independent tripcoil

24VAC,

Control lever on front panel of

the board




51 К35 RCBO C/3x125A / 30mA cl.

AC 5x35

52 К35 RCBO C/3x125A / 30mA cl.

AC 5x35

53 К35 RCBO C/3x125A / 30mA cl.

AC 5x35

46


SWITCHBOARD FOR DEEP FRYERS Isc=15kA



IN1 Incoming

MCCB 3x250A, / electronic protection block,

adjustable, w. adjustable RCD 300-3000mA,

equipped with auxiliary independent tripcoil

24VAC,

Control handle on front panel of the board




51 K29 RCBO C/3x80A / 30mA cl. AC 5x25







Isc=15kA

No Parameters Cable

IN1

MCCB 3x315A, lectronic protection block,

adjustable, w. adjustable RCD 300-3000mA,

equipped with auxiliary independent tripcoil

24VAC, Control lever on front panel of the board

SA1 Type 2, Isc=25kA

FSA MCB C/3x25A

51 RCBO C/3x63A / 30mA cl. AC 5x25






47


SWITCHBOARD FOR SELF SERVICE LINE Isc=15kA



IN1 Incoming Full-load gear switch DIN rail 1p 63A

IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A; operating

handle on front panel











FI-


57 K8 MCB C/1x16A 3x2,5


FI-




Equipment busbar

„дежурни“

151 К43 RCBO C/1x16A / 30mA cl. AC 3х2,5







158 Spare RCBO C/1x16A / 30mA cl. AC

48


SWITCHBOARD FOR FOOD PACKAGE ZONE Isc=15kA



IN1 Incoming Full-load switch DIN rail 1p 63A

IN2 Group switch „Normal“ Full-load switch DIN rail 1p 63A;

operating lever on front panel







FI-





Equipment busbar

„Opertional“

151 K44 MCB C/3x20A 5x4


SWITCHBOARD FOR FOOD PREPARATION, DISHWASHERS Isc=15kA










51 K15 RCBO C/3x16A / 30mA cl. AC 5х2,5




FI-


55 K54 MCB C/1x16A 3x2,5


FI-





Equipment busbar

„дежурни“





49




Electrical-Attachment 10 Isc=15kA

SWITCHBOARD FOR KITCHEN COLD FOOD PREPARATION










51 K19 RCBO C/3x40A / 30mA cl. AC 5х6

52 K19 RCBO C/3x40A / 30mA cl. AC 5х6





FI-


57 MCB C/1x16A 3x2,5



Equipment busbar

„Operational“




SWITCHBOARD FOR REFRIGERATED CHAMBERS Isc=15kA



IN1 Incoming Full-load gear switch DIN rail 3p 100A;




151 K1 MCCB D/3x16A 5x4

152 K1 MCCB D/3x16A 5x4

153 K2 MCCB D/3x16A 5x4

154 K3 MCCB D/3x16A 5x4

155 K4 MCCB D/3x16A 5x4

156 K5 MCCB D/3x16A 5x4

157 K6 MCCB D/3x16A 5x4

158 Резерва MCCB D/3x16A

50


SWITCHBOARD FOR VENTILATION

Isc=15kA



IN1 Incoming Full-load gear switch 3p 250A

CTR Circuit breaker B/1x6A

TR Transformer for control

voltage SELV 230/24V / 63VA




V1 Exhaust fan kitchen

MP1 Motor protection

Thermomagnetic circuit-breaker adjustable

thermo protection 6,3-10A*, aux cont.

2no+1nc

C1 Contactor 3x12A/AC-3, Uc=24V~, доп./aux: 1no/1nc 5x2,5

V2 Exhaust fan kitchen




2no+1nc


V3 Fan storage, WC




1no+1nc


V4 Supply ventilation MCCB 3x160A 5x70

Control equipment

S1 Switch 1-0-2, on front panel

S2 Switch 1-0-2,on front panel

S3 Switch 1-0-2, on front panel

SL11 Pilot lamp Green, 24V~ на фасада / on front panel

SL12 Pilot lamp Red, 24V~ на фасада / on front panel





B1 Push button Red, 24V~, 2nc на фасада / on front panel

H1 Electric clock relay DIN RAIL 1p 24h/15min Uc=230V~

RT1 Timer Uc=24V~; 1no; Delay on return (off-delay)

0-10min

Terminals 24x2.5mm2

51

Drawing

52

Technical Specifications

53

PART-A: CIVIL WORKS

54

A. CIVIL WORKS

1.0 MATERIALS

1.1 CEMENT

Cement shall be Ordinary Portland Cement or Portland Composite Cement conforming to the

requirements of the BDS EN 197-1:2003 unless otherwise specified.

Cement shall conform to the following standards as per BDS EN 197-1:2003.

a). Water for normal consistency : 26% to 33%

b). Fineness : Minimum 280 sqm /kg (by air

permeability method)

i). Initial setting time, BDS EN196-3:2005

+А1:2009

: Not less than 45 min.

ii). Final setting time, BDS EN 196-3:2005

+А1:2009

: Not more than 375 min.

c). Minimum compressive strength

i). 3 days : 12.4 MPa (1800 psi)

ii). 7 days : 19.3 MPa (2800 psi)

iii). 28 days (optional) : 27.6 MPa (4000 psi)

Cement shall be delivered in packages as packed by the Manufacturer with the brand name, type of

cement and weight of each bag marked on the bag. Sample test of cement must be done from the

laboratory designated by the Engineer. One bag from each brand or each consignment of supply of

100 metric tons of cement shall be selected for testing.

1.2 BRICK

Common building clay bricks shall conform to BDS 208:1980 (First Revision). Bricks shall be

manufactured from combination of clay mixed with silica sand and alumina and shall be uniformly

burnt throughout. Bricks shall be kiln burnt.

1.2.1 First Class Bricks

First Class Bricks shall comply with the following requirements of BDS EN 77a-1:2005 (Common

Building Clay Bricks–First Revision).

a). Bricks shall be of machine mould, uniform colour, shape and size having sharp square

sides and edges and paralled faces.

b). Bricks shall be sound, hard and well burnt homogeneous in texture and free from

flaws and cracks.

c). Bricks shall emit a clear metallic sound when struck with a small hammer or another

brick. A fractured surface shall show a uniform compact structure free from lumps,

grits or holes.

d). A first class brick shall not absorb more than 1/6th of its dry weight when immersed

in water for 24 hours.

55

e). A first class brick shall not break when struck against another brick or when dropped

at T-position on hard ground from a height of about 1.2 metre.

f). Standard dimension of bricks shall be 250mm x 120mm x 60mm.

g). Allowable variations in dimensions shall be:

i). in length not more than 6mm

ii). in breadth not more than 5mm

iii). in height not more than 1.5mm

h). Unit wieght of bricks shall be minimum 950 kg/cum

i). Minimum compressive strength of bricks shall be for

i). halved bricks (mean of 12 bricks) : 25 MPa (3500 psi)

ii). Individual brick : 17 MPa (2500 psi)

j). range of efflorescence for a first class brick shall be slight to nil.

1.2.3 Perforated Bricks

Perforated bricks shall meet the following specifications: BDS EN 771-1:2005.

a). Minimum unit weight : 2,20 kg/brick

b). Minimum compressive strength on gross area:

i). Multi-core brick : 70 kg/sq.cm

ii). 10-Hole engineering brick : 210 kg/sq.cm

iii). Maximum size of perforation : 625 sq.mm

c). Minimum number of perforation

i). Along width of brick : 2

ii). Along length of brick : 6

d). Minimum wall thickness:

i). Between brick edge and perforation : 10mm

ii).Between adjacent perforations : 10mm

e). Maximum water absorption

i). 5 hrs, boiling : 20 % of dry wt.

ii). Efflorescence : Nil

Dimensions (+3mm) 250mm x 250mm x 120mm

The perforations may be of any regular shape in cross section. In case of rectangular section the

larger dimension shall be parallel to length of the brick. Dimension of perforation measured parallel

to the plane of the shorter side shall not be more than 15cm except in case of circular shape of the

perforation in which case it may be allowed up to 20cm. Total area of perforation shall not exceed

45% of the total area of corresponding face of the brick.

1.2.4 Clinker Bricks

Clinker bricks or tiles shall meet the following requirement:

Minimum unit weight : 2 kg/brick

Minimum compressive strength : 560 kg/sq.cm (8000 psi)

Minimum modulus of rupture : 12 kg/sq.cm (600 psi)

Water absorption 5 hrs.boiling : 12%-15% of dry wt.

Efflorescence : Nil

Dimensions : 250mm x 250mm x 60mm

Clinker bricks shall be manufactured by dry process and burnt to a higher temperature and shall be

uniformly vitrified to a dark copper tone. Edges shall be square, straight and sharply defined.

1.3 SAND

Sand shall conform to BDS EN 12620.

56

Sand shall be either natural sand, composed of clean, hard, durable uncoated particles resulting from

the disintegration of siliceous and/or calcareous rocks; or manufactured sand resulting from the

crushing of boulders or shingle.

Sand shall be clean and free of injurious amounts of organic impurities; deleterious substances shall

not exceed the following percentages by weight:

Clay Lumps and friable particles - maximum 3%

Coal and Lignite 0.25%

Material passing the 0.075mm (No. 200) sieve 1%

Shale, coal, soft or flaky fragments 1%

Sulfur compounds 0.3%

Organic material content no organic material

Sand shall be well graded from course to fine and shall conform to the following Fineness Modulus:

Concrete : 2~2.5 (Two to Two point five)

Mortar : 1.2 to 1.5

Filling sand : 0.8 to 1.0

Sand from different sources of supply shall not be mixed and stored in the same stockpile nor used

alternately in the work without permission from the Engineer.

1.4 COARSE AGGREGATE

Coarse aggregate shall conform to BDSEN 12620+A1 и BDS EN 12620+A1/НА.

Nominal maximum size of coarse aggregate in concrete shall not be larger than:

a). One-fifth of the narrowest dimensions between sides of forms; or

b). One-third the depth of slabs; or

c). Three-fourth the minimum clear spacing between individual reinforcing bars or wires, bundles

of bars, or prestressing tendons or ducts.

1.5 WATER

The water for concrete, mortar and screed shall comply with BDS 636:1986

The water for washing aggregate and mixing concrete and mortar shall be clean, potable and free

from objectionable quantities of silt, organic matter, alkali, salt, acids and other impurities.

Sufficient water storage facilities shall be provided to ensure the continuous operation of concrete

placing.

The methods of delivering and storing water shall be subject to the approval of the Engineer. The

water to be used for mixing concrete shall be tested Result of the test shall be submitted to the

Engineer, 7 days prior to concreting work. All costs involved in these tests shall be borne by the

Bidder.

1.6 REINFORCING BAR

High tensile steel reinforcing bar shall be structural grade deformed bar specified as per BDS

9252:2007.

1.6.1 Tolerance of Mass

Nominal size

(mm)

Tolerance of mass per metre

run (%)

57

Up to 7 + 8.0

8 to 12 + 6.0

Over 12 + 4.5

1.6.2 Tolerance of Diameter

Tolerance in diameter for both plain and deformed bars shall not exceed 2.5% for 12mm and less

size and 1.8% for sizes larger than 12 mm.

1.6.4 Bending Requirements

The bend-test specimen shall withstand being bent around a pin without cracking on the outside of

the bend portion. The requirements for degree of bending and sizes of pins are prescribed in Table 3-

Bend Test Requirement.

The bend test shall be made on specimens of sufficient length to ensure free bending and with

apparatus which provides:

Continuous and uniform application of force throughout the duration of the bending

operation.

Unrestricted movement of the specimen at points of contact with the apparatus and

bending around a pin free to rotate.

Close wrapping of the specimen around the pin during the bending operation.

Table -3

1.6.5 Frequency of Tensile, Bend, Re-bend testing

For the specified tests sample length shall be 1000 mm long or 20 times the nominal size whichever

is greater. Sample shall be selected from each batch at a frequency of not less than one per x tonnes

or part thereof where x has the value give in the above table. Samples for the bend and re-bend tests

shall not be selected from the same bar.

1.6.6 Cross Sectional Area and Mass

Nominal size Mass (kg/m) Cross sectional area (mm2)

6 mm 0.222 28.30

8 mm 0.395 50.30

10 mm 0.616 78.50

12 mm 0.888 113.00

16 mm 1.579 201.00

20 mm 2.466 314.00

22 mm 2.980 380.00

25 mm 3.854 491.00

28 mm 4.830 616.00

32 mm 6.313 804.00

All steel bars prior to its use shall be cleaned with wire brush to make it free from loose scale, dirt,

paint, oil, grease or other foreign substances.

All reinforcing steel shall be stored properly under shed not to be contaminated by oil, grease or

mud.

1.6.7 Requirement for Deformation in Reinforcing Steel

The reqirement of deformation shall meet BDS ЕN 10080:2005.

Nominal size of bar

(mm)

Value of x (Quantity of materials in tonnes)

Tensile test Bend test Re-bend test

Under 10 25 50 50

10 to 16 35 70 70

20 to 32 45 90 90

58

a). Deformations shall be spaced along the bar at substantially uniform distances. The

deformations on opposite sides of the bar shall be similar in size and shape.

b). The deformations shall be placed with respect to the axis of the bar so that the included

angle is not less than 450 deg. Where the line of deformations forms an included angle

with the axis of the bar of from 450 to 70

0 deg. inclusive, the deformations shall

alternately reverse in direction on each side, or those on one side shall be reversed in

direction from those on the opposite side. Where the line of deformation is over 700 deg. a

reversal in direction is not required.

c). The average spacing or distance between deformations on each side of the bar shall not

exceed seventeenths of the nominal diameter of the bar.

The overall length of deformations shall be such that the gap between the ends of the deformations

on opposite sides of the bar shall not exceed 12.5% of the nominal perimeter of the bar. Where the

ends terminate in a longitudinal rib, the width of the longitudinal rib shall be considered the gap.

Where more than two longitudinal ribs are involved, the total width of all longitudinal ribs shall not

exceed 25% of the nominal perimeter of the bar. Furthermore, the summation of gaps shall not

exceed 25% of the nominal perimeter of the bar. The nominal perimeter of the bar shall be 3.14

times the nominal diameter.

Measurement:

i) The average spacing of deformations shall be determined by dividing a measured

length of the bar specimen by the number of individual deformations on any one

side of the bar specimen. A measured length of the bar specimen shall be considered

the distance from a point on a deformation to a corresponding point on any other

deformation on the same side of the bar.

ii) The average height of deformations shall be determined from measurements made

on not less than two typical deformations.

Deformations shall be based on three measurements per deformations, one at the centre of

the over-all length and the other two at the quarter points of the over-all length.

2.0 CEMENT CONCRETE (C.C.) WORKS. (VNoss)

2.1 Description

The work covered by this item shall consist of constructing in floor and where necessary as per

drawing with Concrete Grades as specified in Bill of Quantities.

2.2 Materials

Cement shall be Ordinary Portland Cement Type–1 or Portland Composite Cement, sand shall be

local sand with minimum F.M. 1.8 and coarse aggregate shall be as specified in Bill of Quantities,

water shall be potable water.

2.3 Construction Requirements

The specification shall be the same as for R.C.C works excepting that:

(i) No reinforcement will be used;

(ii) Strength/Proportion shall be as noted in Schedule of Items;

(iii) 20mm down graded coarse aggregate as specified in BOQ;

(iv) The curing shall be done for 7 days minimum;

59

(v) Wooden or steel tempers or rammers in lieu of vibrators may do compaction of

concrete.

If C.C. work is done over brick soling, it shall be sprinkled with water so that no loss of water from

concrete can occur due to absorption of water by dry bricks. In case sub soil water tends to rise and

wash away C.C. work in foundation, while this is being done, dewatering of foundation bed shall be

done by making sumps and using pump or manual labour. The dewatering process shall continue

until the concrete has set.

In order to improve bond with masonry/concrete work coming above it, if required, the surface shall

be roughened before it reaches initial set, by scouring with the help of a pointed tool or wire brush.

2.4 Method of Measurement

This item shall be measured in the cubic meter complete in place.

2.5 Basis of Payment

The amount of completed and accepted work, as mentioned above shall be paid for at the quoted

unit price and payment shall be for full compensation of all materials, labours including preparation

of bed laying of polythene transport, batching, mixing, pouring, compacting and curing etc.

necessary to complete the item according to drawing and direction of Engineer.

3.0 REINFORCED CEMENT CONCRETE (R.C.C) WORK

3.1 Scope of Work

The work covered by this item shall consist of but not limited to reinforced concrete construction in

foundations, rafts, columns, lintels, beams, slab, ribs, fins wall panels, retaining walls, underground

water reservoirs, roof water tanks etc. of the form, dimension and design shown in the drawings.

3.2 Materials

3.2.1 Cement

Ordinary Portland Cement Type-1 or Portland Composite Cement confirming to BDS EN 197-

1:2003. It shall be free from any hardened lumps and any foreign material other than the

manufacturing ingredients. Cement shall have a minimum 90% of particles by weight passing the 75

micron sieve. The Engineer’s Representative reserves the right to reject any cement that fails to

achieve specified concrete strength laid down in these specifications and the schedule of items.

Cement bags containing clods giving indications of starting of initial setting time shall not be used

in R.C.C work.

Only one brand of cement shall be used for a particular casting work except by written permission

from the Engineer. Different types of cement if approved by the Engineer shall be stored separately

and shall not be mixed.

Use of re-bagged cement shall not be allowed.

Engineer, at his discretion shall test cement which he feels to have deteriorated through age, damage

to bags, improper storage or for any other reason. In the event of any sample being found to be not

in accordance with BDS EN 197-1:2003 or any other standard as specified, the whole consignment

from which the sample comes shall be rejected and removed from the site immediately

notwithstanding any previous acceptance otherwise.

Cement may be measured by weight or in a standard bag to weigh 112 pounds/50kg having a

volume of 0.0354 cum/1.25 cft. The Bidder shall maintain the record of deliveries of cement to the

site and its use in the work.

Cement shall be stored at site in such a manner as to permit easy access for proper inspection,

60

handling and identification of each shipment. Cement shall not be stocked higher than 6 bags.

3.2.2 Supply of Aggregates

(i) Unless otherwise permitted by the Engineer, fine and coarse aggregates for concrete

shall comply with the relevant requirements of BDS EN 12620.

(ii) All coarse aggregates for incorporation into concrete mixes shall consist of hard,

solid, durable, uncoated angular rock fragments or angular fragments of crushed

stones and shall not contain dust, mud, organic materials or other deleterious matter.

(iii) All fine aggregates for incorporation into concrete mixes, shall be clean, hard, solid

and durable natural sand and shall not contain harmful amounts of dust, mud, organic

material or other deleterious substances. The fine aggregates shall be as far as possible

pure Silica (SiO2).

(iv) The aggregates shall be graded and the combined gradation of aggregates used for the

concreting works shall have to be approved by the Engineer.

3.2.3 Gradation of Fine and Coarse Aggregate

The gradation of the fine aggregates shall conform to the requirements shown below.

Grading of Fine aggregate

ASTM Sieve Designation Per Cent Finer by Weight

3/8 in (9.5 mm) 100

No. 4 (4.75 mm) 95 to 100

No. 8 (2.36 mm) 80 to 100

No. 16 (1.18 mm) 50 to 85

No. 30 (0.60 mm) 25 to 60

No. 50 (0.30 mm) 10 to 30

No. 100 (0.15 mm) 2 to 10

The gradation of coarse aggregate shall conform to the following:

Designated sizes Percentage by weight passing US Standard

sieves having square openings

38 mm 25 mm 20 mm 12 mm 10 mm No. 4 No. 8

25 mm down graded

20 mm down graded

12 mm down graded

100

--

--

95-100

100

--

--

90-100

100

25-60

--

90-100

--

20-55

40-70

0-10

0-10

0-15

0-5

0-5

0-5

3.2.4 Reinforcement for Concrete

(i) Unless otherwise permitted by the Engineer, the reinforcement to be used shall be mild

steel B 500 grade deformed bars having minimum yield strength of 415 MPa (60,000

psi) and shall conform to BDS 9252.

(ii) Cutting, bending, cleaning and fastening in position of reinforcing steel shall conform to

the requirements of ACI 318, unless otherwise specified by Engineer.

(iii) Prior to placing orders for reinforcing steel, the Bidder shall submit samples,

Specifications and test certificates as specified herein and as required by the Engineer

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for approval. No order shall be placed until such approval is given in writing.

(iv) All consignments of reinforcing steel shall be stamped by the manufacturer to identify

the Mill, Grade of steel, and the lot number from which the consignment was made.

(v) Reinforcing steel shall be stored on the ground in separate groups according to size and

length in such a manner as to be readily accessible when required, and with facilities for

inspection.

(vi) Before being placed in position, all reinforcing steel shall be thoroughly cleaned of

grease, paint, loose rust or other coatings of any kind, which reduce bond.

(vii) All reinforcing steel tobe incorporated in the work shall be placed accurately in the

position shown on the drawings and shall be held firmly in position during placing and

setting of concrete.

3.2.5 Mixing Water

i). Water for mixing concrete shall, unless otherwise permitted by the Engineer, be

potable water drawn from a tubewell or obtained from a public water supply

authority.

ii). The water to be used shall be clean and free from all deleterious materials that

significantly affect the hydration reactions of Portland cement.

iii). The Bidder shall propose the provisions to ensure a satisfactory and adequate supply

of potable water subject to the approval of the Engineer.

iv). Water must be free from excessive chlorides and sulphates. Water supplies shall be

sampled and tested for chlorides and sulphates in a standard materials testing

laboratory as directed by the Engineer. The maximum acceptance limits shall be as

follows :

1000 mg/1 as SO3 for sulphates

500 mg/1 as CI ion for chlorides.

3.2.6 Delivery and Storage of Materials

3.2.7 Cement

The Bidder shall be responsible for the proper storage of the cement at the job site. Cement shall be

stored in a weather proof shaded area having dam proof floor, waterproof walls and leak-proof roof.

The cement stacks shall be placed at a minimum distance of 300mm from the walls. The damp-proof

floor shall be constructed by raising it minimum 300mm above the ground. If the cement is damaged

and becomes lumpy due to defective storage, it shall be removed from the job site within 24 hours of

receipt of instructions from the Engineer’s Representative.

Cement in transit and storage or stock-piled at site shall be protected from dampness or any damage

by climatic conditions that would change its characteristics or usability. Cement go down shall be

constructed to be fully weather proof. Batches of cement shall be used for the work in the order in

which they are delivered to the site. A register shall be maintained by the Bidder listing date of

delivery and quantity of each consignment for easy identification.

3.2.8 Aggregates

Aggregates shall be stock-piled at least 7 days prior to their anticipated use to permit the Engineer to

sample each stockpile to determine the acceptability of the material for the intended use.

Aggregates of different sizes or grades and from different sources of supply shall not be mixed. All

aggregate shall be stored free from contact with earth and other deleterious matter.

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Every precaution shall be taken during transport and stockpiling of coarse aggregate to prevent

segregation.

Segregated aggregates shall not be used until they have been thoroughly remixed and the resultant

pile is of uniform and acceptable grading at any point from which a representative sample is taken.

3.2.9 Reinforcing steel

Reinforcing steel shall be stacked with each dia type of bars stockpiling separately under shed to

avoid effect of rain and dew. Stockpiling of huge quantity of steel bar shall be avoided to save it

from rusting and deterioration through oxidation. Sufficient quantity required for single operation of

casting should be collected from one approved source and stored at site prior to rod bending and

binding work. Reinforcing bars shall not be stockpiled on soil. A raised platform shall be prepared

by laying brick flat soling over which reinforcing bars shall be stacked in orderly manner.

Sufficient acceptable materials shall be available at the batching site to ensure continuous placement

necessary for structures. The moisture content of the accepted aggregate shall remain consistent to

the extent that the resultant successive batches of concrete do not vary in consistency by more than

6mm of slump. If the moisture content in the aggregate varies by more than the above tolerance,

corrective measures shall be taken to bring the moisture to a constant and uniform quantity before

any more concrete is placed.

Coarse aggregate shall be saturated with water at least 12 hours before use to prevent absorption of

the mixing water.

3.2.10 Mixing

Concrete shall be mixed in concrete mixer of approved type and appropriate capacity.

Each batch shall be thoroughly mixed for a period of not less than 1.5 minute after all materials

including the water are in the drum and during this period the drum shall be in the mixing position

and revolve at uniform rate of not less than 14 or more than 20 revolutions per minute. The cement

and sand shall be thoroughly mixed in dry condition.

The batch shall be so charged into the mixer drum that some water shall enter in advance of the

cement and aggregate. The entire content shall be removed from the drum before the succeeding

batch is introduced.

Concrete shall be mixed in quantities required for immediate use. Concrete shall not be used which

has developed initial set or which is not in place within thirty (30) minutes after the water has been

added. Re-tampering of partially hardened concrete by remixing with or without additional materials

or water, or by other means will not be permitted. The inside of the mixing drum shall be kept free

of hardened concrete at all times. Mixers which have been out of use for more than 30 minutes shall

be thoroughly cleaned before any fresh concrete is mixed. Unless otherwise agreed by the Engineer,

the first batch of concrete through the mixer shall contain only two thirds of the normal quantity of

coarse aggregate. Mixing plant shall be thoroughly cleaned before changing from one type of

cement to another.

3.2.11 Consistency of Concrete

The consistency of concrete shall be determined following evaluation of the placement conditions

for each individual section of the work to be decided and approved by the Engineer. Mix proportions

and consistency shall produce a dense, well compacted concrete with a minimum tendency to

segregate under placing conditions, free from sand streaks, honeycomb, air-pockets, exposed

reinforcing steel and other forms of structural weakness or unsatisfactory appearance.

3.2.12 Transport and Placing

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A most thorough and careful design can be completely defeated by the improper practices in the

handling of ingredients and placing of concrete. Unrestrained dropping, horizontal flow of concrete

is extremely harmful and shall not be tolerated. Concrete shall be so transported from the mixer and

placed in the form that contamination, segregation or loss of the constituent materials does not

occur. Before placing the concrete, all form work, space and the reinforcement contained in it shall

be thoroughly cleaned of all extraneous matter. Care shall be taken to fill every part of the forms, to

work the coarse aggregate back from the face so that sufficient mortar will be flushed from the mass

to form a smooth surface, and to force the concrete under and around reinforcing bars without

displacing them.

Concrete shall be conveyed from the mixer to the place of final disposition by suitable method,

which will prevent segregation or loss of ingredients or damage, by exposure to the elements.

The Bidder should preferably use a crane of adequate capacity and reach for transporting concrete

from the mixing site or temporary storage area of fresh concrete to the final placement location.

Alternatively, the Bidder, with the approval of the Engineer, may adopt pumping method for

transporting concrete from the mixing site to the ultimate placement location. Placing concrete by

pumping methods shall conform to the requirements of ACI 304.2R.

The detail procedures for transporting concrete and equipment to be used for transporting concrete

by the Bidder shall be approved by the Engineer.

The maximum time elapsed between mixing and placing shall not be more than 45 (forty-five)

minutes.

The concrete shall be deposited vertically in the forms in horizontal layers to a depth not exceeding

300mm and each layer shall be properly vibrated before laying the next one.

The concrete shall not be dropped freely from a height exceeding 1.8 meter nor shall it be deposited

in large quantities at any point. In columns or wall structures special tremie pipe may be used for

drop more than 1.8 meters. Dragging of concrete inside the forms or distribution by vibrators or

allowing it to flow by gravity to the ends of the forms will not be permitted. Great lift of a simple

pour encourages segregation of coarse aggregate and sedimentation of the finer constituents of the

mixer and moreover may cause uneven displacement of the forms.

In sections where it is extremely difficult, to place concrete containing the larger sizes of the coarse

aggregate, a modified mix, as approved by the Engineer, may be used to ensure against honeycomb

and separation of the coarse aggregate from the mortar. Concrete shall be deposited and compacted

in its final position within 30 minutes of its discharge from the mixer and shall not be subjected to

vibration between 2 and 24 hours after compaction. When in-situ concrete has been in place for 4

hours no further concrete shall be placed against it for a further 20 hours. After concreting is started,

it shall be carried on as a continuous operation until placing of a panel or section is completed.

During pouring of concrete, the mason shall not be allowed to use his mug and water. To achieve

the laying of concrete to proper thickness, two strips of concrete about 200mm wide and a little over

the specified thickness shall first be placed 1800-2000mm apart, compacted and leveled to the exact

thickness. Concrete is then poured within the intervening space between the strips (locally known as

‘pays’) and properly compacted to the desired thickness.

Care shall be taken that during concreting, the rods are not displaced and that the effective depths of

slabs, beams, spacing of stirrups, and rings and the clear cover to the bars are maintained. Care shall

be taken to see that the top negative rods are not displaced at all which seriouly affects the design

and desired strength of the structure. Particular attention shall be given to the placing and spacing of

rods in the cantilevers.

Before and during casting, the main reinforcing bars, both positive and negative shall be kept in

position. Negative reinforcements shall be kept in position by steel chairs and the positive ones by

64

concrete blocks of required size. Adequate precautions against displacement and depression of rods

due to trampling of the workers shall be taken.

Walking on recently poured concrete shall not be allowed.

3.2.13 Compaction of Concrete

Concrete, during and immediately after placing, shall be thoroughly compacted by mechanical

vibration. The vibration shall be internal unless otherwise authorized by the Engineer

Vibration shall be of a type and design approved by the Engineer. It shall be capable of transmitting

vibration to the concrete at frequencies of not less than 4,500 impulses per minute.

The intensity of vibration shall be such as to visibly affect a mass of concrete of one inch slump over

a radius of at least 450mm.

The bidder shall provide a sufficient number of vibrators to properly compact each batch

immediately after it is placed in the forms. He also provide sufficient number of nozzles of different

diameter to execute the work smoothly.

Vibration shall be applied at the point of deposit and in the area of freshly deposited concrete.

Vibration shall not be applied directly or through the reinforcement to sections or layers of concrete

which have hardened to the degree that the concrete ceases to lie plastic under vibration. It shall not

be used to make concrete flow in the forms over distances so great as to cause segregation. Vibrators

shall not be used to transport concrete in the forms.

Concrete pouring schedules and construction joint sequences of different stages shall have to be

approved well in advance by the Engineer.

3.2.14 Construction and Expansion Joints

Position and detail of construction joints, not shown on the plans, shall be planned in advance by the

Bidder for which approval will be necessary. The Bidder shall locate such joints conforming the

general consideration for construction joints as set out by the Engineer. Placement of concrete shall

be in a continuous operation between consecutive joints.

In resuming the work, the old concrete surface shall be thoroughly cleaned of laitance and all loose

material by stiff wire brush, roughened, if deemed necessary, and washed with clean water.

The surface then shall be coated with very thick cement slurry/bonding agent before fresh concrete

is placed.

Properly cleaning the surface to be received sealant prior to the application of Primer.

Care should be taken to select application temperature preferably medium temperature to avoid

excessive expansion and contraction.

3.2.15 Special Casting Process for Columns and R.C.C Wall

Minimum of construction joints shall be allowed in beams, and column of the structures. No

construction joint in columns from below floor to bottom of beam shall be allowed, column must be

cast in a lift, to avoid any construction joint below lintel level. Special shuttering with opening at

middle height shall be used for the facility of casting. The opening shall be closed after casting of

concrete upto that level without disturbing the green concrete. The bidder shall prepare shuttering

details ahead of actual work and shop drawings are to be approved by the Engineer. In any case the

safety and stability of form work shall be the Bidder's responsibility. No construction joint shall be

allowed between beam, web & roof slab of building. For wall & water reservoir no concrete shall be

65

placed from a height of more than 1.0m and the shuttering of the wall shall not be more than 1.25m

in height.

3.2.16 Formwork and Scaffolding

The system of formwork and props for reinforced concrete work shall be the responsibility for the

Bidder. Formwork may consist of steel sheets of minimum thickness of 14 BG or wooden planks of

hard wood of approved variety having a minimum thickness of 45mm with necessary battens, struts,

stringers, beams, ties, etc. In case of wooden planks the same shall be new and shall not be used

more than three times in contact with concrete.

All formwork shall be of sound materials constructed water-tight, true to line as per drawing and of

such rigidity to prevent bulging or movement during the placement and curing of the concrete. Form

work for bases and walls of water reservoir shall have chamfer of appropriate dimension as per

drawing and direction.

After hardening the concrete shall conform to the shape, dimensions and surface finish described in

the Contract. The forms shall be simple in construction, easy for erection, maintenance and removal.

Form lining shall be in largest practicable panel to minimize joints. Under usual conditions the

following minimum periods between concreting and the removal of formwork shall be observed:

Vertical sides excepting beams 3 days

Vertical sides of beams 7 days

Soffits for span of 6 meter or fewer 18 days

Soffits from span of over 6 meters min. 21 days

Scaffolding shall be made from strong and suitable bamboo poles, wooden post or steel pipes. Steel

centering frames may be used for any height provided they are properly designed for that particular

height or above. For all concrete works having a crushing strength equal to or above 25 MPa, steel

shuttering and scaffolding shall be used.

Tubular steel centering shall be thoroughly inspected before erection. Defective members shall be

discarded. Adjustment screws shall be set to their approximate final adjustment after assembling the

basic unit and the unit shall be leveled and plumbed.

Approval of Engineer will be required regarding adequacy of the shuttering before placement of

concrete can be started.

The centering frame shall be braced to make a rigid and solid unit. Struts and diagonal braces shall

be in proper position and secured. As erection progresses, all connecting devise shall be in place and

fastened for full stability of joint and units.

The props shall be placed on timber planks, false brickwork, or steel shut covering several posts at a

time so as to eliminate the possibility of any sinking of the earth below especially in the ground

floor where the earth is likely to the moistened by water.

The shape, strength, rigidity, water tightness and surface smoothness of reused forms shall be

maintained at all time. Any warped or bulged timber must be resized before being reused.

The formwork made of materials liable to absorb water shall always be sprinkled with water to

percent water absorption from concrete. Water shall not be profusely used and the formwork shall be

in a saturated surface dry condition.

Scaffolding and formwork shall be checked to see if all the props are stiffly supported over the firm

base. It any prop is found off based, wooded edges shall be inserted below the prop to obtain the

required degree of rigidity, with regard to horizontal movement. No clay plaster, pocking with

pieces of paper, jute, cotton waster etc. shall be allowed to make up the gaps between the centering.

Concrete exposed by the removal of formwork shall be left untouched pending inspection by the

66

Engineer. Cement mortar separators or block of appropriate sizes are to be used in all covering as

per drawing or directed by Engineer.

The drip course shall be constructed at the edge of roof slab etc. by means of an approved batten

included in the form work before casting or after casting as desired by the Engineer.

3.2.17 Curing and Protection

Concrete shall be protected against harmful effects of weather for a period of not less than seven (7)

days immediately following the placing of concrete.

All concrete surface shall be covered with two thicknesses of wet burlap which have been spot

stitched, or wet jute felt or gunny bags as soon after placing of concrete as it can be done without

marking the surface and kept thoroughly wet by continuous sprinkling of water for a period of not

less than 21 days after the concrete has taken its final set.

In lieu of continuous sprinkling, plastic sheeting or plastic coated burlap may be used to prevent

moisture loss. The concrete shall be pre-moistened and the plastic sheeting shall be held securely in

place so that positive moisture seal is provided to retain the curing moisture during the 14 days

curing period. Form of perforated sheeting shall be without delay repaired or replaced with

acceptable material.

Ponding which is most efficient method shall be used for curing slabs. For the first 18 to 24 hours,

the exposed surface is covered with moist hessian or canvas. After that small bank of dykes of lean

mortar are built around and along the slab, into number of rectangular ponds and filled with water.

This method is suitable for floors roof, slabs etc.

The method of curing shall be subject to the approval of the Engineer.

4.0 Quality Control Scheme and Testing Requirements

4.1 General Requirements

(a) All materials shall be tested in the laboratories in Bulgaria.

(b) All tests shall be carried out in accordance with the standard procedure set herein.

(c) After the test, if the quality of a particular consignment is found to be inferior to what is

specified, the material of the consignment will not be accepted and the Bidder shall

remove such rejected materials from site within the time stated in writing at the time of

rejection.

(d) The Bidder may arrange for testing to be carried out from the approved laboratory prior

to delivery of materials to site. But this shall in no way relieve him of his obligations

and responsibilities of carrying out necessary tests and removing all materials not

fulfilling the requirements set under this specification.

(e) All sampling of materials for testing purposes shall be made on a random basis

following the guideline of the Engineer. All test samples shall be collected in presence

of the designated representative of the Engineer, who shall supervise proper

sealing/securing of the sample prior to sending it to the relevant laboratory for testing.

Engineer and the Bidder or their authorized representative shall put joint signatures on

the sealed containers/bags of the sample before sending those to the recognized

materials testing laboratory as directed by the Engineer.

(f) In transporting the sample (s) to the approved testing laboratory, precautions shall be

exercised by the Bidder so as to ensure that samples are not harmed due to shock,

impact or jerk impairing its structural soundness.

67

(g) On completion of tests, results shall be collected by person (s) authorized by the

Engineer only.

(h) The cost of all testing including all repeat tests (in case of non-fulfillment of

requirement) and incidental expenses shall be borne by the Bidder and no separate

payment shall be given to the Bidder for this purpose.

4.2 Testing Requirements of Various Structural Materials

Unless provided otherwise in the Specifications or elsewhere in the Contract Documents, any or all

of the tests specified here shall be performed as may be required by the Engineer to ascertain

whether the quality of material and/or of any finished or partially finished work is appropriate for

the purpose for which it is or was intended to fulfill in accordance with the Specifications. Only the

major structural materials are covered in this section, the Engineer may require tests on other

materials and the Bidder shall have to comply with those requirements as well.

4.3 Reporting Requirements

The Bidder shall keep records of all tests conducted including those which fail to meet requirements

during the course of execution of the works or approval of materials. A summary of tests conducted

during each month shall be furnished enclosing all test results thereof as an annexure to the Monthly

Progress Report to be submitted by the Bidder.

On completion of the Work, and before issuance of the Completion Certificate, copies of all test

reports shall be consolidated in a volume, three copies of which shall be submitted for record of the

Employer.


This item shall be measured by the cubic meter complete in place for the several classes of concrete

that may be involved. However measurements of particular items are indicated in Bill of quantities

Measurement shall be to the neat lines of the structure shown on the plans or as ordered in writing

by the Engineer. The volume of reinforcement, conduit pipes and fittings embedded in the concrete

shall not be deducted from volume of the concrete.


The amount of completed and accepted work, measured as provided above, shall be paid for at the

contract unit price per cubic meter or as indicated in Bill of quantities for the several classes of

concrete, which prices shall be full compensation for furnishing, preparing, transporting, delivering,

breaking chips, screening chips as required, mixing and placing all materials, including any

admixtures, curing compound and curing and finishing of concrete, construction including

chamfering and removal of formwork and scaffolding where required and for all labour, equipment,

tools and incidentals such as overhead, profit, taxes, VAT etc. necessary to complete the item,

except reinforcing steel unless otherwise noted in the Bill of quantities.

5.0 REINFORCING STEEL IN CONCRETE

5.1 Description

This item shall consist of furnishing and placing in concrete reinforcing steel (M.S Rod) of quality,

type, size and quantity designated, all as required by these Specifications and as shown on the

applicable structural drawings.

5.2 Materials

68

Reinforcing steel shall be 60 Grade, deformed bars from billet steel as specified on the structural

drawings and shall meet the following requirements:

a). Quality of reinforcement steel, its properties including strength, elongation, bending,

splicing, hooking, covering and all related events shall be in accordance with the

requirements of BDS 1313-1991 and ASTM A615M.

It should be noted that steel made from scrap iron shall not be accepted for any type of work. All

reinforcement bars shall be clean and free from loose scale, dirt, paint oil, grease or other foreign

substance. Bars should be placed in position as drawing/design requirement and be cleaned with a

stiff wire brash if required.

5.3 Bending of Reinforcement

All reinforcement bars shall be bent cold to pertinent dimensions using bending appliances and

method approved by the Engineer. All bars of slab and beam shall invariably have standard hooks at

the end. All standard hook shall meet the following requirements:

a). A semicircular turn plus an extension of at least four bar diameters but not less than

62mm at the free end of the bar.

b). A 90-degree turns plus an extension of at least 12 bar diameters at the free end of the

bar.

c). For stirrup and tie anchorage only either a 90 degree or a 135 degree turn plus an

extension of at least six bar diameters but not less than 75mm at the free end of the bar.

The radii of bend measured on the inside of the bar for standard hooks shall not be less than

the values given below:

Bar size Minimum radii

10 mm, 12 mm, 16 mm 2.5 bar dia

19 mm, 22 mm, 25 mm 3 bar dia

28 mm, 32 mm, 35 mm 4 bar dia

Bends for stirrups and ties shall have radii on the inside of the bar not less than one bar

diameter. In case of any discrepency between the drawing and specification, drawing shall

prevail.

5.4 Placing of Reinforcement

Reinforcement shall be placed, supported and maintained in the position shown in the Contract

Drawing and shall be checked and approved by the Engineer before placement of concrete begins.

Unless otherwise permitted by the Engineer, all intersecting bars shall be tied together with double

layer of 22G black iron wire and the ends of wire shall be turned into the main body of the concrete.

Clear cover must be maintained to the side of reinforcement as shown on the drawing by using

concrete blocks or separators.

5.5 Splicing of Reinforcement

No splices shall be made in the reinforcement where not shown in the drawing. Wherever it is

necessary to splice reinforcement at points other than those shown on the plans, Drawings showing

the location of each splice shall be submitted to and approved by the Engineer before the reinforcing

steel is placed.

5.6 Supports

69

Precast concrete blocks or metal supports of adequate strength, of proper dimension and in sufficient

number shall be used for supporting the bars in position. Blocks shall be of a shape acceptable to

the Engineer and designed so that they will not overturn when concrete is stored. They shall be made

of concrete with 10mm maximum aggregate size from same materials and of the same mix

proportions as that of the concrete in which they are to be used. They shall be cast and properly

cured for at least seven days before use and shall have wire or other device cast in the block for the

purpose of attaching them securely to the reinforcement. Where directed chairs made with 12mm

bars shall be provided in slab for keeping the negative reinforcement in place during concreting.

These chairs when used shall provide proper cover as required and the numbers shall be as decided

by the Engineer.

5.7 Welding of Reinforcement

Reinforcement in structures shall not be welded except where permitted. All welding procedures

shall be subject to the prior approval of the Engineers in writing. In pile reinforcement welding may

be necessary and shall be done in accordance to the drawing and with the approval of the Engineer.

Welding for connecting the damaged portion of the reinforcement shall be allowed on both sides of

the Re-bar and shall be 50mm of welding length on both sides and on ends.

5.8 Concrete protection for Reinforcement

Unless otherwise shown in the structural drawings, the covering of reinforcement for different types

of members shall be as per the relevant standard in force in Bulgaria


Reinforcing steel bars shall be measured in M.Ton actually placed in different reinforced concrete

members like mat, column, wall, beam, slab, stair, lintel, railing, dropwall etc. With unit price,

reinforcement actually in place as shown on the plans or as ordered in writing by the Engineer shall

be considered. The weight paid for shall include splice laps of reinforcement as approved by the

Engineer but no allowance will be made for the clips, chair, seperator, wires, over weights etc. or

other fastening devices for holding the reinforcement in place. No measurements shall be given for

overweight, clips or other fastening devices.


The amount of completed and accepted material, measured as provided above, shall be paid for at

the contract unit price per Metric Ton for "Reinforcing Steel”, which prices shall be full

compensation for furnishing, fabricating, transporting, delivering, erecting, and placing all materials,

and for all labour equipment, tools, including all chairs, separator, overweight, overhead, profit,

taxes, VAT etc. and incidentals necessary to complete the work. The weight shall be considered as

per BDS 1313:91.

6.0 BRICK WORK 250mm THICK AND ABOVE

6.1 Description

This item shall consist of constructing brick masonry work in 1:6 cement mortar in such thickness

and at such heights as required by the plans.

6.2 Materials

All materials shall meet the requirement of the relevant sections of Material Specifications.

a). Bricks shall be 1st class well-burnt bricks of uniform colour, shape, size with sharp

corners .

b). Cement shall be Ordinary Portland Cement

70

d). Water shall be same as required for concrete.

Mortar: Mortar of brickwork unless otherwise required shall consists of 1 part of cement and

6 parts of sand by volume.

Cement and sand shall be mixed dry in the specified proportions on a clean board or platform

until the colour of the mixture is uniform. Water shall then be added sparingly, only the

minimum necessary being used to produce a workable mixture of normal consistency, The

water cement ratio in no case shall exceed 0.50 by weight, or as directed by the Engineer.

The mixing shall be done on a clean hard platform with watertight joints to avoid leakage. The

mixture should be covered with polythene sheet or other means so that dust or other foreign

materials cannot be deposited. At the close of each day's work, the mixing trough and the pans

shall be thoroughly cleaned and washed.

Mortar shall be mixed in quantities required for immediate use within 30 minutes of mixing.

Mortar, which has taken its initial set, shall, on no account be used on the work, nor shall it be

remixed with or without additional materials or re tempered by other means.

6.3 Construction requirements

No bricks shall be used until they have been thoroughly soaked in clear water for at least eight

hours. Soaking shall be discontinued one hour before use. Care shall be taken that the bricks are

clean and free from lime or dirt of any kind. If necessary, bricks shall be scrubbed clean by steel

brush and washed. Water in soaking vat shall be replaced at regular intervals to avoid concentration

of salt and dirt. Vat for the soaking of brick shall be constructed above the ground with a height of

about 1 meter and size enough to soak sufficient for a day work. For clearing the dirty water a hole

shall be kept at the bottom of one side. The vat shall have two chambers, one for soaking brick and

one for clean water to be used for mixing mortar. After the day’s work, the vat shall be cleaned,

filled with fresh water and sufficient number of bricks shall be submerged in the vat for overnight

soaking.

Brickwork shall be built in plumb and shall be carried up regularly throughout the entire length of

the structure. Unless otherwise specified, bricks shall be laid in English Bond with frog mark on top

and each brick being set with mortar in bed and vertical joints. All bricks shall be whole except

where necessary for closers and where expressly authorized. All horizontal joints shall be parallel

and level. Vertical joints in alternate courses shall come directly over one another. Joint thickness

should be uniform and shall be 6mm for pointing brick work and shall in no case exceed 10mm for

other brick works. Exposed joints shall be raked and flush-pointed unless otherwise specified and

the face of the work shall be kept clean as work proceeds. Pouring of water in the joints at the time

of laying the brick shall be strictly prohibited. If the brick work is to be plastered, at the end of the

day’s work the vertical and horizontal joints be raked to a depth of 12mm with a bent iron rod, so as

to ensure good adhesion to the plaster to be done subsequently. The joints of brickwork that shall

remain below and in contact with ground shall be made flushed with mortar by trowels at the time of

brick work. At frequent intervals, the wall surface shall be checked with the straight edge (patta) and

the plumb bob to see that the wall is in correct vertical plane and that there is no depression on the

surface anywhere. The straight edge shall be put at various angles to ensure correct surface of

brickwork. All masonry shall be true to plumb within the tolerance prescribed below:

a) Deviation from vertical within a storey shall not exceed 6mm per 3m height.

b) Deviation from position shown on plan of any brickwall shall not exceed 12mm.

c) Relative displacement between load bearing walls in adjacent stories intended to be in

vertical alignment shall not exceed 6mm.

Any pipe or conduit may pass vertically or horizontally through any masonry by means of a

sleeve at least long enough to pass any hub or coupling on the pipe line. Such sleeves shall not

be placed closer than three diamaters centre to centre nor shall they unduly impair the strength

of construction.

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Chases, recesses and holes shall be permitted within the tolerances preseribed below:

a) Vertical chases shall be preferred instead of horizontal chase.

b) Vertical chases shall not be closer than 2m in any stretch of wall and shall not be located

within 350mm of an opening or within 250mm of a cross wall that serves as a stiffening

wall for stability.

c) Horizontal chases shall be located in the upper or lower middle third height of a wall.

When brickwork in any section can not be carried up in level courses, the work is to be racked back

in regular steps of one course each.

The height of day's work shall be limited to 1.25 meter unless otherwise permitted. In exposed

situations the day's work shall be protected against harmful effect of weather during and for a period

immediately following construction until the mortar has sufficiently hardened. All brickwork shall

be thoroughly cured for a period of at least 7 days. Fixture in masonry such as anchors, clamps,

brackets, pipes, etc. shall be built-in during construction at no additional cost to the Contract.


This item shall be measured in net cubic meter of brickwork built in place to the neat lines of the

structures shown on the plans with 250mm width for one brick and 375mm for one and half brick

length. No deduction shall be made for flues, storm drainage, sewerage, electric conduit and other

utility pipe holes for payment of work. Necessary scaffolding shall be done at the expense of the

bidder for proper execution of work. The rate shall include the cost of erection and removal of

scaffolding.


Payment shall be made at the Contract unit price per cum of completed and accepted work measured

as provided above which price shall constitute full compensation for furnishing, storing,

transporting, preparing, laying, and curing all materials and for all labour, scaffolding, tools and

equipment, overhead, profit, taxes, VAT etc. and for all incidentals necessary to complete the item.

7.0 120 mm THICK BRICK WORK

7.1 Description

The work covered by this item shall consists in constructing 120mm thick wall with 1st class bricks

in 1:4 cement mortar at any heights as required by the plans.

7.2 Construction Requirement and Materials

Materials and method of construction shall be as stated in clause 12 except that the mortar shall

consist of 1 part of cement and 4 parts of sand.


120 mm thick brick walls shall be measured in square meter actually built wall deducting all

openings and incorporated foreign structures, such as lintels, columns, beams, etc., provided that the

area to be deducted exceeds 0.1 square meter.


Payment shall be made at the contract unit price per square meter of completed and accepted work

measured as provided above which price shall constitute full compensation for furnishing, storing,

transporting, preparing, laying and curing all materials and for all labour, scaffoldings, tools and

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equipment, overhead, profit, taxes, VAT etc. and for all incidentals necessary to complete the item.

7.0 PLASTER ON BRICK MASONRY

7.1 Description

This item shall consist of providing 12mm to 20mm thick (1:4)/ (1:6) on walls, and where necessary

in accordance with these Specifications & direction of Engineer.

7.2 Materials

Materials shall meet requirements specified below and in the relevant section of Material

Specifications.

a). Cement shall be Ordinary Portland Cement

b). Sand shall be clean well grade natural sand having a fineness modulus of 1.2. Sand

shall be washed carefully in water to get rid of the trouble of saltpeter action in plaster

and dampness to the wall due to efflorescence. A 100-mesh wire netting sieve shall

screen Sand.

c). Water shall be potable and clean and contain no salt or organic materials.

7.3 Surface preparation

Before application of plaster, the joints in brick walls shall be adequately raked out where necessary

and smooth concrete surfaces shall be roughened to provide key. The surfaces shall be scrubbed

clean of loose materials and soaked with water and kept damped for 24 hours in case of brick

masonry.

7.4 Construction requirements

All concealed utility service lines, conduits, pipes, clamps, door/window frames and other inserts

must be in position before plastering commences. Chiseling and patch repairing of plaster shall not

be permitted.

Application Method: Cement and sand properly mixed with water in the proportion as specified

shall be laid on clean walls to a thickness of 12mm. Thicker plaster on an average upto 20mm may

be necessary for the uneven face of the 250mm wall.

Laid plaster shall be finished by straight edge and trowel. Adequately long straight edge shall be

used to bring the surface to true plane and level. After finishing the plaster with trowels and after

some time steel trowel shall be used to make the plaster smooth. Care should be taken to see that

trowel is not used just after laying of the plaster when it is too soft. Neither should it be used after it

has completely hardened up. It should be used just after the plaster has commenced to set, so that

there is no mark of trowel in the plaster for obtaining a perfectly smooth surface having no

undulation.

Plaster which consists of two coats, under and finish, when applied over brick masonry, the under

and finish coats shall be applied with an interval to permit the undercoat to set. Water proofing

admixture of specified quantity shall be mixed with cement mortar as per manufacturer’s instruction.

Plaster shall be kept moist by watering and protected from weather for at least 10 days immediately

following completion.

If any cracks appear in the plaster or any part sounds hollow when tapped or is found to be soft or

otherwise defective after the plaster has dried, it will be considered as defect and the defect shall be

made good by cutting out and re-plastering at the Bidder's own cost.

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The work shall be measured in square meter of actually plastered surface.


Payment shall be made for the amount of completed and accepted work measured as provided above

at the contract unit price per square meter of plaster which price shall constitute full compensation

for furnishing all materials, mixing of mortar, plastering surface to be plastered, watering and

protecting the plaster after completion, provision, erection and removal of scaffoldings including

overhead, profit, taxes, VAT etc. as well as incidentals necessary to complete the work according to

the applicable plans.

8.0 PLASTER ON R.C.C SURFACES

8.1 Description

This item shall consist of providing 6mm to 12mm thick 1:4 cement-sand plasters on all R.C.C

members in accordance with these Specifications.

8.2 Materials

Materials shall be same as plaster on brick surface.

8.3 Construction Requirement

When a flat smooth concrete surface such as ceiling, column or beam shall be plastered, the surface

shall be roughened beforehand by picking thoroughly with a suitable sharp picking tool and then

watered. Plaster shall consist of 1 part cement and 4 parts sand and have thickness of 6mm and shall

be applied in a single coat. Where plaster on concrete surface is required 12mm thick, it shall consist

of two coats, under and finish. The under coat shall consist of a grout application and shall have

minimum thickness of 6mm and shall be leveled with straight edge and scratched for key. The finish

coat shall be trowelled over with care and leveled with straight edge to obtain a flat smooth surface.

The under and finish coats shall be applied with an interval to permit the under coat to set. All edges

and corners unless otherwise shown on the plans, shall be rounded or chamfered as directed by the

Engineer. All moldings shall be neat, clean and true to template. The use of trowel in the ceiling

plaster is very important as this is the only way how the plaster on concrete can be conveniently

made smooth and even. Lack of attention on this point shall give a poor finish on surfaces like

ceiling, which speaks seriously on the aesthetic look and finish of the room.


The work shall be measured in Square meter of actually plastered surface.


Payment shall be made for the amount of completed and accepted work measured as provided above

at the contract unit price per Square meter of plaster which price shall constitute full compensation

for furnishing all materials, mixing of mortar, plastering surface to be plastered, watering and

protecting the plaster after completion, provision, erection and removal of scaffoldings including

overhead, profit, taxes, VAT etc. as well as incidentals necessary to complete the work according to

the applicable plans

9.0 STEEL DOOR AND FRAME

9.1 Material and Construction Requirements

The work covered under this item shall consist of supplying and fabricating M.S angle frame (38 x

38 x 5) mm size fitted with brick masonry/ R.C.C structure by cutting grooves for clamp & mending

good to the damages and shutter made of 18 BWG steel sheet as per drawing including supply of all

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materials, welding, fabrication, hinges, locking arrangement, hatch bolt, tower bolt etc. complete.


Measurement for payment shall be made in rm for frame along outline of the frame and shutter shall

be in Sqm.


Payment shall be made at contract unit price mentioned in the bill of quantities.

10.0 M. S. WINDOW FRAME

10.1 Description

The M.S. window frame shall be made of square hollow box as per site measurements specified in

the Bill of Quantities and as per site measurement. This is to be fitted at any places as per drawing

and direction of the Engineer.

10.2 Construction Requirement

The mild steel shall conform to the requirements of the relevant standard in Bulgaria. The structural

steel shall conform to the requirement of the relevant standard in Bulgaria. These M.S. sections are

to be cut to sizes, fabricated, welded (continuous) and to the shape and sizes of the frame as per

drawing. This frame shall have two coats of polyurethane paint over a coat of approved

anticorrosive primer. The polyurethane paint should be of approved quality and color. Each frame

must have sufficient numbers of clamps on 4 sides of the frame.

A frame should be prepared and deposited with the Engineer for his approval. Only after approval

the manufacturing should start.

10.3 Basis of Measurement

The measurement shall be in square meter of the gap where the frame is to be fitted. No separate

measurement for 2 coats of painting over anticorrosive priming shall be given.

10.4 Payment

Payment shall be in unit rate mentioned in the Bill of Quantities inclusive of M.S. sections,

electrode, labor, carrying, fitting, fixing, and two coats of painting over anticorrosive priming and all

other incidentals etc. complete.

11.0 SYNTHETIC GLOSS PAINT

11.1 Description

The work covered under this item shall consist of applying 2 (two) coat of synthetic gloss paint of

approved color over a coat of anticorrosive priming on metal surface or elsewhere as per direction of

the Engineer.

11.2 Materials

a).High quality Syntehetic gross paint of approved brand.

b). Sand paper

c). Putty made of 2 parts of whiting, one part of white lead mixed together in linseed oil kneaded

with wooden mallets until thoroughly incorporated. After kneading it in left for 12 hours when

it is kneaded again to give smooth workable paste. Desired pigment may be added if coloured

putty is needed.

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d). Thinner: Thinner shall be used of the same Brand as of the Brand of paint.

11.3 Surface Preparation

While dealing with painting in iron and steel work, a perfectly clean and even surface is of great

importance. Any paint coat applied on greasy or oily steel surface will lack proper adhesion and will

lead to failure of the paint film. Removal of mill scale and rust is more difficult but of equal

importance. A good all-purpose degreaser is mineral turpentine oil.

Before painting, rust scales and dirt should be removed by means of iron brushing. Special attention

shall be given to the cleaning of corners, reentrant angles, weld spatters.

Iron and steel work must be thoroughly dry before being painted.

11.4 Application Method

All steel surfaces shall receive 2 coats of hard-gloss paint of approved color over a coat of

anticorrosive paint. The correct timing of application of primer coat is a very important factor.

Particularly when humidity is high or dew settles on surfaces in the evening or night.

The gloss paint must be approved by the Engineer.

Manufacturer’s instructions for application of paint must be followed. The color of the paint should

be according to the direction of the Engineer.

A sample area must be prepared first and got inspected and approved by the Engineer before the full

scale work commences.

The paint must not be allowed to settle in the cans. To prevent this, each painter will have in his can

of paint a stirring stick with which he must use to stir up the paint occasionally.

After completion of painting work, the bidder shall remove any paint spots and stains caused by this

work in floor, walls, glass, hardware, equipment and other surfaces leaving these surfaces in perfect

condition.


Measurement for payment shall be made in sqm of actually completed acceptable painted surface.


The amount of completed and accepted work measured as provided above shall be paid for at the

contract unit price per square meter which payment shall constitute full compensation for furnishing

all materials, equipment and labour including storage, transport, preparing, mixing and applying

putty, primer and paint and providing scaffoldings as well as all incidentals necessary to complete

the work.

12.0 INTERIOR PAINTING FOR WALL AND CEILING (Interior and exterior)

12.1 Description of work

This specification section covers the surface preparation, material, manufacture, delivery and

application of painting.

All paints shall be of the first quality and/or standard products of reputable manufacturers.

12.2 Surface preparation

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a. Surface preparation for concrete, mortar and plaster unless otherwise specifically instructed in

the specifications, the following procedures for preparation shall be adopted.

Surface shall be sufficiently dried before painting Dirt, dust and foreign matter shall be removed

with care not to damage the surface.

Interior mortar and plaster surfaces shall first be painted with emulsion sealer and then putty shall

be applied to remedy the irregularities of surfaces, such as hair cracks, minute holes, etc. and

immediately after application, excessive putty shall be skimmed off with a wooden or iron spatula,

when the putty dries, the puttied surfaces shall be sanded with sandpaper prior to a paint

application.

IV. Exterior mortar surfaces shall first receive cement. Filler or like with "brush or their hair cracks

minute holes, etc. Then the remedied surfaces shall be sanded with sandpaper followed by

applications of solvent 'based sealer or that approved by the Engineer.

V. Regarding the exterior concrete, major irregularities of the surfaces shall be corrected by filling

the crevices, holes, etc. with cement filler or the like. The filler shall be applied with wooden or

Iron spatula as smoothly as possible. When the filler dries, solvent based sealer or that approved by

the Engineer shall be applied before Painting.

12.3 Materials

Paints shall be factory manufactured and delivered to the job in unbroken containers which shall

show the designated name. Formula, color, Manufacturer's directions and name of manufacturer, all

of which shall be plainly legible at the time of the use, the following paints, which conform to B.S

specifications or their equivalent shall be used,

Gloss emulsion paint (on interior walls) Gloss emulsion paint shall stand for comparatively gloss

rich vinyl emulsion paint.

12.4 General rules

a. Inflammable paints shall be in an independent, isolated and well ventilated place and sheltered

avoiding direct sunlight.

b. panting places shall be ensured of good ventilation to avoid poisoning by solvents as well as

prevent to afire.

c. Special attention shall pay to the preventing of fire.

Hazards fire shall be kept off from the painting places and paint stores to prevent occurrences of

explosion, fire, etc., cloth sand / or rugs used for wiping or soaked with paint may have a danger of

spontaneous combustion, therefore, such materials shall be immediately disposed of.

d. Painting work shall be suspended under the following circumstances:

i. Atmospheric temperature is below 5C and relative humidity is more than

ii. During snow, rain, strong wind or days expected of such weather conditions.

vi. Untidy conditions of work where good work cannot be expected.

V. Painted surfaces can be damaged or hindered by other works.

Vi. Ventilation is not sufficient enough that proper drying of paint can be ensured.

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e. The proper application method shall be employed to meet nature of the paint, and paint

applications shall be done evenly so as not to leave blemishes, sagging running’s, wrinkles,

bubbles, etc.

f. paint for finish coating shall be, as a rule, prepared for special color and luster effects which shall

be subject to approval of the Engineer. Color sample, color plates, etc., shall be submitted to him.

g. Paint shall be delivered to the site sealed.

h. Paint shall be in general, used as it is, however depending on the roughness / fineness of the

surface, degree of absorption, atmosphere ic temperature, ect, it may be adjusted by use of thinner

or solvent to ensure proper painting.

i. Painted surfaces shall be well protected from n contamination and damage until they are

thoroughly dry and floors and other surfaces adjacent to areas to be painted shall be properly or

protected otherwise from stains before painting work .commences

j. After blast or power tool cleaning of steel surfaces, primer shall be applied as soon as possible in

order to avoid growth of rust.

k. Manufacturer's instructions shall be strictly observed to ensure proper and good painting work.

13. GLAZED TILES

13.1 Materials

Glazed ceramic wall tile shall be square edge, matte finish, glazed natural clay tile. Tile shall be

free from defects which affect appearance or serviceability, will not be acceptable.

Tile shall be free from a dark spots over 0-16mm ( interior or 0.3mm exterior) in diameter,

fractures in the glaze, heavy accumulations of glaze , spots in sufficiently glazed , frosted

crystalline appearance and rough spots, ceramic tile shall be first quality, size the drawing.

13.2 Installation

a. Apply setting beds for tile directly to moistened concrete, concrete block, Portland cement plaster

other bases, setting beds shall be composed by volume of one part Portland cement, to one half part

hydrated lime to four parts dry sand, mixed with minimum amount of water necessary to produce a

workable mass. Apply in sufficient quantity and with sufficient pressure to cover well the entire area

and form a good key. Bring out flush with temporary screeds or guide strips so placed as to give a

true, earen surface at the proper distance from the finished face of tile. Setting beds shall not less

than 1.25cm or more than 1- 9cm thick.

b. Joints shall be straight, level, perpendicular, and of even width. Vertical joints shall be maintained

plumb for the entire height of the tile work. Tile where called for on the drawings shall have

staggered joints as shown.

Each tile shall be brought to a true level plane surface by uniformly applied pressure under a straight

edge; Tiles that are improperly placed shall be removed and reset. Damaged or defective tile shall be

replaced.

c. Before setting, tile shall be thoroughly soaked in clean water and drained so that no free moisture

remains on the back of tile. Wall tile shall be set by trowelling1 a skin coat of neat Portland cement

on the setting bed or by applying a skin coat to the back of each tile unit and immediately floating

the tile in to place. All tile special shapes and trim pieces shall be solidly backed with mortar.

d. Grouting: Immediately after a suitable area of tile has set, grout joints full with plastic mix of

neat, white Portland cement. If desired, the bidder may add fine, white grouting sand up to an

amount actual in volume to the Portland cement.

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Wet joints before application of the grout. Force maximum grout in the joints by squeegee, brush or

finger application. Tool joints slightly concave to the edge of the cushion, and wipe excess grout

from face of tile, Allow no mortar from setting bed to show through the grout. Immediately rough

on the replace grout at any depressions that appear along the face of pouted joint once the surface

has been cleaned.

e. Cleaning: After grout is thoroughly set, sponge and wash tile thoroughly, diagonally a-'cross

joints, and polish with clean, dry cloths.

Acid cleaners not allowed.

f. Curing: Keep joints continuously damp for a period of at least 72 hours after applying grout.

14. GLASS

14.1. All glass shall be of the best quality, free from specks, bubbles, smokes veins, air holes, blisters,

and other defects. The kind of glass to be used shall be as mentioned in the item or specification or

in the special provision or as shown in detailed drawings.

Thickness of glass panes shall be uniform. The specifications for different kinds of glass shall be as

under.

14.2 Sheet Glass

14.2.1 In absence of any specified thickness or weight in the item or detailed specifications of the item of

work, sheet glass shall be weighing 7.5 Kg/Sq. m. for panes up to 600 mm. x 600 mm.

14.2.2 For panes larger than 600 mm. x 600 mm. and up to 800 mm. x 800 mm. the glass weighing not less

than 8.75 Kg/Sq. m. shall be used for bigger panes up to 900 32mm. x 900 mm. glass weighing not

less than 8.75 Kg/Sq. m. shall be used. For bigger panes up to 900 mm. x 900 mm. glass weighting

not less than 11.25 Kg/Sq. m. shall be used.

14.2.3 Sheet glass shall be patent flattened glass of best quality and for glazing and framing purposes shall

conform to I.S.: 1761-1960.Sheet glass of the specified colours shall be used, if so shown, on

entailed drawings or specified. For important buildings and for panes with any dimension over 900

mm. plate glass of specified thickness shall be used.

14.3 Plate Glass:

14.3.1 When plate glass is specified it shall be “polished patent plate glass " of best quality It shall have

both the surface ground, flat and parallel and polished to obtain clear undisturbed vision and

reflection. The plate glass shall be of the thickness mentioned in the item or as shown in the detailed

drawing or as specified. In absence of any specified thickness, the thickness of plate glass to be-

supplied shall be 6 mm. and a tolerance of 0.20 mm. shall be admissible.

14.4 Obscured Glass:

14.4.1 This type of glass transmits light so that vision is partially or almost completely obscured. Glass shall

be plain rolled, figured, ribbed of fluted, or frosted glass as may be specified as required. The

thickness and type of glass shall be as per details on drawings or as specified or as directed.

14.5 Wired Glass:

14.5.1. Glass shall be with wire netting embedded in a sheet of plate glass. Electrically welded 13 mm.

Georgian square mesh shall be used. Thickness of glass shall not be less than 6 mm. Wired glass

shall be of type and thickness as specified

15. PVC FLOORING TILES

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Relative humidity of the concrete floor must not exceed RH 85 % (2.0 % CM). Temperature during

installation and that of subfloor and material should be at least +18 °C (68 °F). Before installing the

flooring, it must be ensured that the final leveling compounds have dried sufficiently.

The flooring must be installed using water based acrylic dispersion adhesives approved by

ENGINEER IN CHARGE. Adhesive is applied using a fine-toothed trowel and the amount of

adhesive should be 150-250 g/m². Installation is performed using semi-wet gluing method, paying

attention to the absorbency of subfloor, the adhesive and conditions. The flooring must not be

installed on top of existing flooring screeding.

The floor must be rolled while the adhesive is still fresh. The weight of the roll should be 50 - 70 kg.

Rolling prevents the emergence of adhesive trowel marks and indentations on the finished floor

surface. Avoid traffic on the floor and do not move furniture until the adhesive is totally dry.

For maximum adhesion the back side of the tile is grinded. Install the tiles so that the arrows on the

reverse side of the tiles point in the same direction. Press each tile tightly against the subfloor,

working the tile back and forth, and ensure that the glue is spread evenly over the reverse side of the

tile. Seams can be hot welded using a suitable welding rod. To avoid differences in gloss, use a

suitable welding temperature and speed.

After installation, the floor surface should be carefully protected against construction-period loads

and stresses with an appropriate material for the purpose. The protective materials should be taped to

each other only - not to the surface of the flooring.

16. CLEANING, PATCHING ACID WASHING AND FINAL SEALING OF EXISTING

MOSAIC FLOOR

Before commencing the repair the affected area of the mosaic floor shall be restricted for carrying

out any other activity.

The total area shall be cleaned out of dirt, grease, oil, paint.

The preliminary cleaning shall be made with a substance or detergent, not harming of in any way

affecting the texture and smoothness of the mosaic.

In no case the cleansing detergent shall affect the colour of the chipping used

The polishing shall be made mechanically with rotating mosaic machine.

The final wax coating shall be laid subject to approval by the ENGINEER IN CHARGE.

17. CLEANING EXISTING WALL TILES

The cleaning of the existing glazed wall tiles shall be made with a substance or detergent, not

harming of in any way affecting the glazed surface of the tiles or the joint filler (grouting).

It is deemed to remove all dirt, grease, oil or any other king of residues and leave the surfaces clean.

Wherever the grouting is condemned or peeled off it shall be replaced with fresh one.

The colour of the grouting shall be white, unless otherwise instructed by the ENGINEER-IN-

CHARGE.

18. REPAIR OF DAMAGED MOSAIC FLOOR

Before commencing the repair the affected area of the mosaic floor shall be restricted for carrying

out any other activity.

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The affected areas shall be cleaned out of dirt, grease, oil, paint.

Appropriate tools shall be used in order to remove all loose parts and to reach undisturbed bed.

The mosaic mix shall be the same in colour and aggregate grading/ sizing as the existing and shall

be deemed to use Portland cement.

Any colorants used shall be non-toxic and water-resistant.

The polishing shall be carried out not later than 48 hours after the application.

19.0 WOOD WORK AND JOINERY

19.1 TIMBER

i) Unless otherwise specified, all timber for frames and shutters for doors, windows, ventilators, etc.

shall be of approved quality with permissible defects for "First Grade" of timbers as per IS 1003 of

latest edition. The planed surface shall be smooth and free from blemishes and discolorations.

ii) All timber for carpentry and joinery in touch with masonry or concrete shall be creosoted before

fixing.

iii) All full fabricated timber shall be air seasoned at site of work for a period of not less than two

months to allow for any shrinkage that may take place. The preparation of timber for joinery is to

commence simultaneously with the beginning of the project work generally and should proceed

continuously until all the wood work is prepared and fixed/stacked on or near the site as the case

may be.

19.2 Workmanship and constructions

a) The workmanship shall be first class and to the approval of the Owner/Architects. Scantlings and

board shall be accurately sawn and shall be of required width and thickness. All carpenter's work

shall be wrought except where otherwise described.

The workmanship and joinery shall be accurately set out in strict conformity according to the

drawings and shall be framed together and securely fixed in approved manner and with properly

made joints. All work is to be properly tenoned shouldered, wedged, pinned, braced etc. and

properly glued with approved quality glue to the satisfaction of the Owner/Architetc.

b) Screws

Unless otherwise specified all screws to be used in woodwork and joinery shall be of cadmium

plated and of approved quality. The size (diameter and length) should conform to those specified in

hardware schedule.

d) Tolerance

1.5 mm (l/l6") will be allowed for each wrought face of sizes specified except where described as

finished in which case they shall hold to the full dimensions.

e) Protection

All edges of timber frames etc. shall be protected from being damaged during construction by

providing rough timber casing securely fixed and other adequate protective measures.

f) If it is decided by the Owner to provide ant termite treatment, the buildings bidder shall co-ordinate

his work suitable as directed by the Owner/Architects.

f) Door/Windows frames shall have cut rebate. Planted rebates shall not be permitted.

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g) Drawings shall be provided all rounds and shall be painted or polish finished matching with finished

shutters. This will be paid as a separate item as described in Schedule of Quantities.

19.3 Hardware fittings

All hardware fittings for doors shall be oxidized iron, brass, and anodized aluminum as specified in

the schedule of quantities. These hardware fittings shall be obtained from approved manufacturers

and shall bear ISI mark wherever available. The samples for the fittings shall be submitted to the

Owner/Architects for their approval. The rate for hardware fittings shall include for supplying,

fitting and fixing the fittings with necessary cadmium plated screws, washer’s bolts, nuts etc. as

required.

All locks shall be provided with keys in duplicate and rate shall include for the same.

Approved samples of hardware fittings shall be deposited with Owner/Architects for reference.

19.4 Rates to include

Apart from other factors mentioned elsewhere in this contract the rate for item of woodwork and

joinery shall include for the following:-

A. Items of scantling:

i) All labour, materials and equipment’s for fixing frame work as per drawing excluding the cost of

holdfasts, Rawl plugs, or other fasteners etc.

B. Items of shutters:

i) All labour, materials and equipment’s for carrying out the work as per drawing.

ii) Labour for fixing the shutters in position (excluding the cost of fittings) as per drawing.

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PART B. ELECTRICAL WORKS

83

C. ELECTRICAL WORKS

A. GENERAL

1.0 SCOPE OF WORK

This chapter covers all equipment/ materials and operations in connection with internal and external

electrification and similar other installation works covering buildings and related other establishments

as indicated on the drawings. All works shall be completely in conformity with the Rules and

Regulations as stated below.

2.0 STANDARD CODE AND REGULATIONS FOR INSTALLATION

The installation in general shall be carried out in conformity with the relevant Bulgarian Law,

Regulations, State Standards in force.

3.0 GENERAL REQUIREMENTS

3.1 The drawings related to the works indicate only general arrangement of the electrical system. Details

of proposed departures due to actual field condition or other pause shall be submitted to the Engineer,

for approval. The Contractor shall carefully examine the drawings and shall be responsible for the

proper installation of materials, fixtures and equipment in each unit as indicated without substantial

alteration.

3.2 Climatic and Atmospheric Conditions

The installations, equipment and materials shall be installed both externally and internally and shall

therefore, be designed and built to give efficient and reliable service continuously at the normal

voltage and current rating in the prevalent climatic and atmospheric conditions at the relevant site.

3.3 Specifications

Materials required which are not covered by the detailed specifications shall be as recommended by

the equipment manufacturer or in consistence with good practice and approved by the Engineer. All

materials used shall be new, of good quality, made of reputable manufacturers and accompanied by

all required by Bulgarian legislations documentation (like certificates, test protocols etc.)

3.4 Drawings

The Contractor shall prepare all needed drawings for obtaining Building Permit by the Authorities (in

stage of Technical Design as per Bulgarian Law), and submit them for check and approval by the

Engineer before submission to Authorities.

3.5 Cutting and Repairing

The work shall be carefully laid out in advance and any cutting of construction shall be done only

with the written permission of the Engineer. Cutting shall be carefully done and mending good the

damages to the building as a result of cutting for installation, piping, wiring for equipment etc. shall

be done by skilled masteries of the trade involved, at no additional expense to the Employer.

3.6 Protection of Fixture

Conduit and pipe opening shall be closed with caps of plugs during installation. Fixture fittings and

equipment shall be adequately protected against dirt, water and chemical or mechanical injury. At the

completion of the work, fixture, materials and equipment shall be thoroughly cleaned and delivered in

a condition satisfactory to the Engineer.

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3.7 Notice

The Contractor shall give all required notices to and maintain liaison with all authorities, utility

company etc. of the area of the work concerned or similar other organizations and any other legal

Authority Regulating the electrical works or installation.

3.8 Execution and Superintendence

The works shall be carried out only by licensed contractor authorized by the Government or any other

legal Authority set up for the purpose to undertake such works under the provision of the Bulgarian

Laws. All licenses along with a Photostat copy of the competency certificate of the electrical

supervisor shall be submitted to the Engineer before commencing the work.

4.0 APPROVAL AND LIST OF MATERIALS, FIXTURE AND EQUIPMENT

As soon as practicable and within 14 (fourteen) days after date of receipt of executed contract and

before any materials fixtures or equipment are purchased, the contractor shall submit to the Engineer

for approval a complete list, in triplicate, of materials, fixtures and equipment to be incorporated in

the work, together with the names and addresses of the manufactures and their catalogues numbers

and trade names. The contractor shall also furnish other detailed information where so directed, under

the various items. No consideration will be given to partial lists submitted from time to time.

Approval of materials will be based on manufactures, published ratings. Any materials fixtures and

equipment listed which are not in accordance with the specification requirements may be rejected, the

product of any reputable manufacturer regularly engaged in the commercial production of equipment

shall not be excluded on the basis of minor differences, provided all essential requirements of this

specification relative to materials capacity and performance are met.

The Contractor shall furnish a statement giving a complete description of all points wherein the

equipment proposed does not comply with the specifications. Failure to furnish such a statement will

be in turreted to mean that the equipment meets all requirements of the specifications. Tear sheet of

catalogues shall be furnished if such catalogues are not readily available to the Engineer.

5.0 AS-BUILT/RECORD DRAWINGS

5.1 As-Built/Record Drawings and Charts for Internal Electrification

Before the installation is finally handed over to the Employer the Contractor shall prepare and submit

to the Engineer for approval As-Built/Record drawings showing layout of all electrical fixtures and

Boards and positions and layout of conduits and exposed wiring if any and cable runs with

dimensions and full circuit details.

If the Engineer finds that the As-Built Drawings are not complete in all respects and/or they contain

errors, the Contractor shall do the corrections and resubmit to the Engineer, more than once if

necessary, till the Engineer can approve the As-Built Drawings.

A detailed circuit Chart shall be prepared, fitted in a durable frame and fixed in an approved position

adjacent to the main distribution control gear.

The installation shall not be considered complete till the As-Built Drawings free from incompleteness

and errors are submitted to and approved by the Engineer and the Charts mentioned above are fixed in

a satisfactory manner.

5.2 As-Built/Record Drawings for External Electrical Works

Before the installation is finally handed over to the Employer, the Contractor shall prepare and submit

to the Engineer for approval As-Built/Record drawings showing all routes and depths below ground

of all electrical cables, telephone cables.

85

If the Engineer finds that the As-Built Drawings are not complete in all respects and/or they contain

errors, the Contractor shall do the correction and resubmit to the Engineer for approval of the As-Built

Drawings, more than once if necessary, till the Engineer can approve the As-Built Drawings.

The installation shall not be considered complete till the As-Built Drawings free from incompleteness

and errors are prepared and submitted by the Contractor to the Engineer and the Charts mentioned

above are fixed in a satisfactory manner.

Submission of As-Built/Record Drawings for all work is a pre-requisite for Contractor's claim for

final payment for any work including Electrical Work.

9.0. GENERAL INSTALLATION REQUIREMENTS

9.1 Concealed Installations

9.1.1 Where condition is shown on the drawings or is otherwise specified as being concealed, such conduit

may be embedded in structural slabs or in concrete fill laid on top of structure slabs or concealed

within hollow spaces. Where embedded in structural slabs conduits shall not exceed 30mm trade size,

unless there are specific identification to the contrary. In areas where the slab is less than 125mm

thick, the overall diameter of the largest conduit shall not exceed one third of slab thickness.

9.1.2 All the conduit running through the boxes and columns shall be laid with the innermost reinforcement

case with suitable effect in conduit so to make the outer surface of junction box cover for switch box

edges flush with the finished surface level or beam of columns as approved.

9.1.3 Care shall be taken when making concealed installation to see that adequate clearance is provided

over the thickness elements such as coupling etc. so that fill or architectural finishes may be applied

which will be smooth, flat and not subject to spelling or cracking.

9.1.4 Raceways runs embedded in slab shall be spaced not less than three outside diameter centre to centre

unless they are so coordinated with structures as not cause weakens.

9.2 Exposed Installation

9.2.1. Raceways or there wiring methods shall be exposed only:

a. In specially assigned electric riser closets, shafts or switch board room.

b. In mechanical equipment spaces.

c. Where specially indicated on the drawing or otherwise with the expressed permission

of the Engineer.

9.2.2 Exposed raceways of their wiring method shall be run parallel to building, walls, columns lines etc.

throughout.

9.2.3 All exposed heavy conduits are to be fastened to masonry walls, floor or partitions, use of wooden

plugs will not be permitted instead rowel plugs should be used. Metal saddles of approved type not

more than 0.61M apart shall be used for fixing exposed conduit.

9.3 Routing

9.3.1 Every effort shall be made to route raceways or wiring therein so as prevent wiring from being subject

to high ambient temperature condition, minimum clearance from heated pipes, ducts or surface such

as breathings, flush etc. shall be maintained as follows:

a. Crossing un-insulated pipes or ducts 75 mm

b. Crossing insulated pipes or ducts 25 mm

c. Running parallel to un-insulated pipes, ducts or surface 900 mm

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d. Running parallel to un-insulated pipes, ducts or surface 150 mm

9.3.2 Regarding of any routing shown on the places, raceways or other wiring method shall not run exposed

over a boiler or embedded in construction under a boiler unless special provisions for wiring through

these specific high ambient temperature areas have been indicated.

9.3.3. Regarding or other wiring methods run in suspended ceiling may be installed as the draw, files,

except that, where such raceways etc. and being installed prior information regarding the final layout

of all trade occupying, the suspended ceiling plenum they shall be installed in coordinated “Square

manner so as to minimize future conflicts.

9.3.4. Under no condition raceways or other wiring methods be installed in elevator shafts and hoist ways.

Where outlets are being provided for such items as tri cables, pit lights, run by lift etc. only the outlet

boxes themselves shall be located within the confines of the shaft.

9.4. Miscellaneous Requirements

9.4.1 The installation of raceways or other wiring methods requiring the notching, cutting or drilling of

structural elements shall coordinated with the other trades to ensure that no weakening of the

structure is caused.

9.4.2. When finishing or snaking raceways to set up for pulling in wires and cables, fish taps with ball types

means shall be used.

9.5 Wires and cables shall not be pulled into raceways until:

9.5.1 a. The project has been progressed to such a stage as to not likely to injure electrical

wires or cables.

b. The project has been progressed to a point where raceways are dry and moisture is no

longer likely to get into them.

c. Wires or cables shall be pulled into raceways utilizing a suitable brush, followed by

an 85% diameter ball mended ahead of the wires or cables in the pulling assembly.

9.5.2. The only permissible pulling lubricants is powdered soap-stones.

9.5.3 Sufficient slack shall e left on all rooms or wires and cables to permit the proper connection of

devices, equipment etc.

9.6. Mounting Height

9.6.1. Mounting height of outlet and fixtures shall be accordance with the following list of bottom line

dimension above finished floors unless otherwise shown on drawings.

a. Light switches - 1M from finish floor level on wall

b. Wall bracket light - 2.50M from finish floor level on wall

c. Socket outlet on wall (except for

kitchen area)

- 0,5M from finish floor level on wall

d. Socket outlet in kitchen area - 1.50M from finish floor level on wall

e. Telephone and Intercom - 1.50mm from finish floor level on wall

9.7 Connections

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9.7.1. All connections and splices shall be done only in appropriate junction boxes, with relevant IP rating.

The connections shall be done only with terminals (spring-type or screw-type).

B. MATERIALS AND THEIR INSTALLATION:

1.0 PIPE (CONDUIT) / BATTEN WORKS

1.1. Plastic Pipe (Conduit) and Accessories

The work under this item comprises supply and installation of rigid, water grade PVC Pipe and

accessories concealed or exposed in/on floors, roof slabs, walls and column where necessary in

accordance with the drawings. PVC Pipes shall be of standard manufacture to meet the requirement of

the relevant Bulgarian State Standard. Pull boxes, circular boxes, bends, sockets, elbows etc., shall be

of PVC or other similar inert synthetic materials, press fitted and then sealed with PVC solvent

cement or by any other standard glue as prescribed by the manufacturer. Switch Boxes, and Junction

Boxes shall be made of PVC. Each junction box shall have an earth block where earth continuity

conductor can be connected. The circular boxes shall be of PVC material with 19mm long hub and

machine screwed cover. Pull wires, to draw the copper conductors through conduits shall be 16 SWG

and galvanized. The conduits to be concealed in slabs shall be installed along with G.I. Pull Wire in

between top and bottom bar immediately after placement of reinforcement bar as per applicable

routing shown on the drawings. Conduits shall be tied with bars by 2 x 20 SWG G.I. Wire at 610mm

c/c. Conduits over false ceiling will remain exposed. All these non-concealed conduits are to be

secured with concrete surface or timber frame by galvanized saddle or cleats at 381mm c/c.

Concealed conduits in concrete wall or column surface shall be placed along with shuttering or form

work before the concrete is poured in.

Any change in routing necessitated because of job condition shall have prior approval of the

Engineer. All such changes shall be marked on the plans as field records. Conduits in brick wall shall

be installed during construction of wall. No chiseling in masonry wall shall be allowed without prior

approval.

PVC Pipes shall be bent either by using a hot box bending or by using flame. In any event bending

radii shall be 6 times pipe size but 152mm minimum. The pipe bore in the bent portion shall remain

truly circular and without reduction in diameter.

The conduit run shall be continuous throughout its length and kept straight as far as possible. It shall

have either horizontal or vertical run but shall never run at an angle. Routing of conduits in between

walls at right angle shall not be allowed.

All conduits run shall be kept at least 152mm clear of all service pipes. Where necessary it shall be

rerouted or set out to maintain the specified separation. If there arise any difficulty in fulfilling the

above condition, it shall be brought to the notice of the Engineer for solution/decision.

In installing the conduits particular care shall be taken in cutting them to the proper lengths so that the

ends will fit exactly in to the outlet boxes. After installation the open end shall be carefully plugged to

prevent intrusion of plaster, dust, moisture etc.

No inspection bends shall be used. At points where inspection is normally required steel boxes shall

be used, in 18 SWG sheet fabricated by welding and galvanized.

All conduits along with accessories required for complete installation shall be furnished and installed

in a best workmanship manner.

Measurement for payment shall be in linear meter of conduits installed in place for vertical or

horizontal run as measured from the as-built drawings.

The amount of completed and accepted work measured as provided shall be paid for at the contract

price, per running meter which payment shall constitute full compensation for furnishing all materials

equipment, tools and labor including storage, transportation, cutting, painting and supply of conduits

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and all accessories, preparing as built drawings and providing all incidentals and consumable

necessary to complete this item of work.

TABLE - 1

Recommended specifications for

P.V.C Conduits for Electrical Cables

Nominal

size,mm

Outside dia Wall Thickness Approx.

inside dia, mm

Basic

dimension

mm

Toleranc

e, mm

Minimum

wall thickness,

mm

Tolerance,

mm

13 17 ± 0.2 1.5 ± 0.2 14.0

16 21.5 ± 0.2 1.5 ± 0.2 18.5

20 26.7 ± 0.2 1.5 ± 0.2 23.8

25 33.5 ± 0.2 2 ± 0.2 29.5

30 42.3 ± 0.2 2 ± 0.2 38.2

40 48.3 ± 0.2 2 ± 0.1 44.2

50 60.3 ± 0.2 2.5 ± 0.1 55.3

60 75.3 ± 0.2 2.5 ± 0.1 70.3

75 89.0 ± 0.2 3.0 ± 0.1 82.8

100 114.3 ± 0.2 3.0 ± 0.1 108.3

152 152.4 ± 0.2 3.5 ± 0.1 110.00

Conduits Network of each circuit shall be completely erected before the cables are drawn-in. The

conduits run shall be continuous throughout its length, and kept straight as far as possible. It shall run

either horizontally or vertically, and never at an angle. The conduits are to be properly tied with the

re-bar at 914mm spacing using 20 SWG G.I. wire and spacers. [If the conduits are installed exposed

on wall or over false ceiling those shall be secured and clamped with saddle mild steel flat bar 25 x

3mm at 914mm spacing using rawl plug as per direction of the Engineer.

All conduit runs shall be kept clear of gas, air and steam conduits, and conduits of other services and

for this purpose the conduits shall be either re-routed or set out with at least 75mm separation from

other conduits and electrical conduits. If there arise any difficulty in ful-filling the above condition, it

shall be brought to the notice of the Engineer for solution/decision.

Conduits installed in wall shall be placed at the time of construction of the wall. No cutting in brick

work shall be allowed without prior approval of the Engineer.

1.2.4 Junction box, Pull box, Circular box and Switch box

Junction Box and Switch Box shall be shall be of un-plasticized PVC copolymer, Poly Propylene e

or Polyethylene. Circular boxes, Pull Boxes and fittings shall be manufactured from un-plasticized PVC

copolymer material or other suitable non-metallic material. The fittings shall be homogenous and

non-porous and shall be so designed and constructed as to have adequate mechanical strength and be

able to withstand such rough uses as may be expected during and after installations. The inside and

outside surfaces of the fittings shall be smooth, clean and uniform and free from projections and other

defects.

The interior of the fittings shall be free from obstruction which might cause abrasion of cables or

which might interfere with the ready introduction or withdrawal of cables of the maximum size and

number permitted to be enclosed by the conduit.

The inside edges of all openings, through which cables are intended to pass, shall be smoothly

rounded in order to prevent damage to the cable.

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The minimum thickness of the Pull Boxes and Circular Boxes shall be 1.5 mm.

All Switch Boxes shall have copper earth block 10 x 10 x 10mm in size with ö5 drilled hole and ö3

machine screws tapped for 1 thread per mm.

1.2.5 Conduit termination and fittings

At the end of a run, the conduit/G.I. pipe must terminate in a metal box, galvanized. When a conduit

is terminated in a metal box (circular boxes accepted), a smooth bore brass/PVC bush or ring bush

shall be used along with 2 brass locknuts of the following specifications:

Conduit size in mm Locknut

Thickness in mm Outside diameter in mm No. of threads

19.1 4.36 28.58 3

25.4 4.76 31.75 3

Conduit

size in mm

Bush

Outside

diameter in mm

Length in

mm

No. of

Threads

Length of smooth bore

at end in mm

19.1 22.22 8.73 4 1.98

25.4 28.58 10.72 5 2.78

1.2.6 G.I. pipe in floor

All G.I. Pipes (conduit) shall be installed having a slope of 1:100 towards the floor mounted pull box

or cable duct so that condensate or leakage water drains out easily to the pull box or cable duct. For

runs of more than one conduit in the same floor the direction of slopes of different conduits should be

decided in such a systematic manner as to ensure a uniform drain out of the leakage. All socket joints

shall be made watertight. No U-bend in floor shall be installed. All G.I. pipe and accessories shall be

painted as specified in General Notes, General - Painting for G.I. pipe below ground.

1.3 Conduit Installation

1.3.1 Cutting of conduits shall be done with a hacksaw in a neat manner without damage to the conduits.

1.3.2 The ends of all conduits of shall be carefully reamed out free from burrs before installation and after

threading.

1.3.3 The ends of all conduit entering box, outlet box, cabinet etc. shall be provided with two brass lock

nuts and male/female brass bushing of required size for 31mm dia conduits and larger ones, installed

bushing shall be used.

1.3.4 if bushing are of fully insulated type, an additional lock nut shall be used inside the junction box and

cabinet before installing the bushing.

1.3.5 Conduits entering main distribution feeder pull boxes shall be provided with insulated bushing

regardless of sizes.

1.3.6 Care shall be taken to see that all conduits run from a permanent and continuous ground return back

to the service ground connection point. Conduits used on system which are entirely isolated from the

light and other distribution system shall be electrically continuous and grounded in an approved

manner.

1.3.7 Where conduits terminate at equipment or location where a ground bus is provided, such as main

switch boards (or pull boxes), sub-station transformer vaults etc. grounding bushings shall be

provided for each conduits, such bushing shall be bounded to the ground bus by a 8 SWG dia (Min.)

wire.

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1.3.8 Conduits exposed or embedded crossing building expansion or construction joints shall be furnished

with approved brass expansion fittings and shall be provided flexible grounding bonds by passing the

fittings.

1.3.9 Wherever exterior underground conduits enter the building through sleeves or openings in walls they

shall be securely and permanently plugged by means of approved sealing compound.

1.3.10 During installation of conduits all unfinished runs and also termination in pull boxes, cabinets etc.

shall be capped in an approved manner. Caps in cabinets etc. shall be left in place until building is

ready for installation of conductor. Paper of wood plugs shall be used for this purposes.

1.3.11 The conduits system shall be self-ventilating type and drainage outlet shall be provided at points in

the installation where condensed moisture might cool, as per standard practice of the electrical trade.

1.4 Joints

1.4.1 Conduits shall be coupled by means of running threads. Threadless coupling shall not be permitted.

All joints shall be made up tight.

1.4.2 Where it is impossible to turn the conduit in coupling section together a Brick stone type coupling

shall be used.

1.4.3 Where conduit is to be embedded in concrete, threads shall be coated prior to coupling or making up

with red leads.

1.5 Wooden Batten Pins, Screws etc.

The batten shall be well UPVC and its thickness shall not be less than 12mm. The width of a batten

shall be sufficient to accommodate all the cables and shall not be less than added diameters of the

cables plus 10mm.

All screws shall be counter-sunk brass wood screw and link clips shall be tinned brass or other non-

corrosive metal with counter-sink holes.

2.0 CABLE WORKS

2.1 (a) Single core cable and conductors

Single core low voltage cables and conductors shall be as per relevant Bulgarian State Standards in

force or equivalent VDE specifications of copper conductor and PVC insulated conductors shall have

600/1000 volt grade of PVC insulation cables. All sizes over 2.5 mm2 shall be stranded. The cable

lugs shall be of copper. Flexible cables shall be as per B.S. 600A unless otherwise specified.

(b) Multicore cables

Multicore low voltage cables of copper conductor shall be PVC insulated PVC sheathed

non-armoured direct burial type, termite proof, made and tested according to the relevant Bulgarian

Standard in force for this type of installation, rated voltage being 600/1000V. Cable glands shall be

made of brass having screwed locking system and sizes shall suit the cable glands.

2.2 Cable in Conduits (G.I/PVC Conduit)

Generally, single core cable (non-sheathed) is to be installed in conduits. The conduit sizes shall be as

specified in the drawings. It shall be ensured that cables are not scratched/ damaged during pulling.

For long lengths over 10m, pull boxes shall be used even if not indicated in the drawings. Cable shall

not be drawn round more than two 90o bends (or their equivalent) between drawing-in-boxes, and no

single bend shall be less than 90o. No cable pulling lubricant other than powdered soap stones shall be

used and that after obtaining approval of the Engineer.

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2.2.1 Cable bending radii

The internal radius of every bend in a cable shall not be less than the appropriate value stated below:

Insulation Finish Overall Diameter Factor to be applied to

overall diameter of cable to

determining minimum

internal radius of bend

Rubber or PVC

(Circular copper or

circular stranded

conductors)

Non-armoured Not exceeding 10mm 3

Exceeding 10mm but

not exceeding 25mm

4

Exceeding 25mm 6

Armoured Any 6

PVC (solid aluminium

or shaped copper

conductors)

Armoured or

non-armoured

Any 8

2.2.2 Cable termination and joints

No termination or joints of cables shall be allowed except at switch boxes. Termination of cables upto

2.5mm2 shall be done by making a hook at the end, and for higher sizes, brass cable terminals shall be

used. Tee-off joints in the cable to lighting point, switches etc. shall not be made. Looping in system

of wiring shall be followed and the joints shall be made in the switch boards only. All PVC cables

shall be terminated using brass cable glands of proper size.

2.2.3 Cables for Batten Wiring

These shall be flat twin core cable as per relevant Bulgarian State Standard of copper conductors,

PVC insulated and PVC sheathed of 600/1000V rated voltage and where applicable, with earth

continuity conductor.

2.2.3.1 Installation of wires and cables

a) The maximum number of conductors in any conduit shall be as per drawing conforming

with the regulations of I.E.E. No joints in the conductor will be made throughout the installation

and looping system shall be followed.

b) The conductor shall be tested for continuity and insulation before energizing and conform

to the standard laid down by the local Engineering Authority and Institution of Electrical

Engineer (England).

c) Generally, single core cable (non-sheathed) is to be installed in metal conduits. The

conduits sizes shall be as specified in the drawings. It must be ensured that the cables are not

damaged during pulling. For long lengths, pull boxes must be used even if not indicated in the

drawing Cables shall not be drawn round more than two 900 bend between drawing-in-boxes and

any single bend must not be less than 900

d) The cable up to 0.0258cm2 shall be solid conductor and therefore, jointing are to be done

through porcelain connector and the connection shall be wound with PIB tape before placing in

the boxes. Termination of cable termination must be used. Tee-off joints in the cable to light

point, switches etc. should not be made Looping in system of wiring is to be followed for

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recessed and surface wiring and the joints are to be made in the switch boards only. Ass 3 to 4

core PVC cable shall be terminated using brass cable glands of proper size.

2.3 Connection to switches

The phase wire shall be connected to the switches and the neutral wire shall be kept solid in all switch

connections.

2.4 Cable colour

Cables used shall have colour as stated below:

Three wire single phase a.c. system

Black or brown for phase line or switch wire, light-blue for neutral and yellow-green for earth

Four wire three phase a.c. system (allowed only for motor feeds when neutral is not required)

Brown for first phase

Black for second phase

Grey for third phase

Yellow-green for earth

Five wire three phase a.c. system

Brown for first phase

Black for second phase

Grey for third phase

Blue for neutral

Yellow-green for earth

Usage of TN-C system at any point after the Main Distribution Board of the Project is strictly not

allowed.

2.5 Filled-in Trenches for laying cables

The size of cable trench shall be minimum 915mm in depth and 457mm in width for each cable to be

laid. Where more than one cable is to be laid, the width is to be increased by 152mm for each extra

cable. Trench digging shall not commence until all cables are procured and brought to site store.

Excavation of trench bed may require shuttering and shoring of trench sides, bailing out water, and

the trench bed shall be dressed, cleaned and levelled. This shall be followed by 152mm thick

cushioning by sand of min. F.M. 1.0 in the bed over which the cables will be laid. After laying of

cables first class bricks shall be placed as separators between the cables. Thereafter sand filling shall

be done with sand of F.M. 1.0 upto 152mm over the top of the largest cable in the trench after which

two layers of flat brick is to be placed along the length and breadth of the trench as a mechanical

protection against injury and as a signal that a power cable is laid under the bricks.

No covering of cable trenches shall however be done before inspection and approval by the Engineer.

If the Engineer notices any damage to the cable or any other fault which requires remedy or

replacement of the cable the Contractor shall do the needful promptly at his own cost.

The rest of the trench shall be filled with earth, watered and rammed in 152mm layers. After

installation of the cables, original ground conditions are to be restored, be it brick pavement, drains,

concrete road or any other construction. All costs involved in mending good of the damages shall be

fully borne by the Contractor.

The Cables are to be placed in trenches with slight curve so that it can give way when the earth settles

later on.

93

Cables shall be laid into or out of the ground through PVC/RCC/G.I. Pipe of appropriate size decided

by the Engineer. The length of the pipe over the ground shall be 1.2m.

The cable route should be as direct as possible and must receive Engineer's approval before

excavation.

All cable runs shall be kept at least 610mm clear of gas, sewer, water and other services pipes in

horizontal plane. Where necessary the cable run shall be re-routed to maintain the specified gap.

Trenches for H.T. Cables shall be maintained at a minimum 610mm clear distance from an adjacent

L.T. cable trench.

All cable bends shall have a radius of not less than 24 times the overall diameter of the cable for

armored cables, and 20 times the diameter for non-armored cables. But the radius shall not be less

than twice the diameter of the cable drum in any case.

Great care shall be exercised to avoid damage during handling of the cables and to prevent formation

of "Kinks". The cable drums shall preferably be conveyed on wheeled cable-drum carriers and

unrolled and laid directly from the drum carrier along the trench over rollers of approved construction.

Carriage by trailers or trucks can be allowed if proper care is taken during unloading the drums and

unrolling is done after placing the drum on jacks and spindles. Dragging the cables over the surface of

earth along the trench shall not be allowed. The cables should be carried and unrolled in the direction

indicated on the drums by the manufacturers.

The cables shall be terminated at required locations and as directed by the Engineer.

152mm dia G.I. pipe (or other size approved by the Engineer for L.T. cables) shall be provided for all

road and drain crossings. These pipes shall be laid direct in the ground without any sand bed, sand

layer, brick, or cable covers.

When trenches are left open overnight and where road is to be cut, the Contractor shall exhibit

suitable danger signals such as banners, red flags and red lamps at his own cost. Temporary

arrangement by placing wooden sleepers/sheet steel etc. across the road cutting for vehicular traffic

are also to be made by the Contractor at his own cost. The Contractor shall be wholly responsible for

any accident which may occur due to his negligence.

G.I. pipes of appropriate size and length shall be used to protect the cable from all sorts of mechanical

injury, every time it climbs up/down the pole/steel structure. Cable terminals of appropriate type, size

and capacity shall be used every time outdoor termination of cable is followed/ preceded by bare

overhead lines/Bus-bars/Terminals etc.

All surplus earth shall be removed to the indicated places by the Contractor at his own cost.

Any damage done by the Contractor to any other agencies during or as a result of cable laying

operations shall be made good by the Contractor.

3.0 FEEDERS, LIGHTING AND APPLIANCE CIRCUITRY

3.1. Sizing and other pertinent data regarding main feeders, sub-feeders, branch feeders, operation at 600

Volts or less and any branch circuitry protected by different ratings, circuit breakers are fully

delineated on the plans. All such feeders and circuitry shall be provided in accordance with the

indication on the plan and shall be connected for correct phase sequence and proper operation of the

equipment served.

94

3.2. Each individual lap off feeders which is called with multiple cables per phase shall be arranged so that

all of the feeders are connected to the corresponding phase leg of the individual tap.

3.3. General circuitry operating at less than 600 Volts. And called for or indicated without specific details

as to sizing etc., shall be understood to be lighting or less.

3.4. Where lighting and appliance outlets are shown on the drawings without fully delineated circuitry

such shall be provided in accordance with the “Ground Rules” listed below.

3.5. All lighting and appliance branch circuitry protected as 20 amp. or less shall be performed in

accordance with the following ground rules unless there are specific indications to the contrary.

3.6. Unless otherwise noted minimum conductor size shall be 1,5 sq.mm copper

3.7. Raceway sizes shall be adequate for the number of conductors contained as required by code.

3.8. Circuit shall be balanced on phases at supply point as evenly as possible.

3.9. Except as hereinafter differently specified standard type of outlet box shall be provided for each and

every wiring device, lighting fixtures etc.

3.10. Where more than one switch is shown on the plans or a single location their switches shall be gang-

mounted to a single suitable outlet box.

3.11. A switch and receptacle shall not be gang-mounted in a single outlet box unless the plans specifically

indicate such a communication.

3.12 Where buried-in-outlet boxes are required by code authorities to separate wiring devices wired off

different phase legs of the supply system, to separate wiring of different voltage system or for other

reasons, such barriers shall be provided at no additional cost.

3.13. Under no condition shall any switch break any protective conductor.

3.14. Outlet boxes for switches shall be located at the strike side of doors, door swing indicated on plans are

subject to field change. Outlet boxes for switches shall be located on the basis of the final door swing

arrangement.

3.15. Unless made accessibly by other means, boxes for recessed ceiling fixture be mounted near to the

ceiling fixture.

3.16. Final connection from outlet boxes to recessed ceiling fixtures shall be means of suitable flexible

fixtures pigtails not less than 1.20M and not more than 1.80M long. In all cases enough slack shall be

left in pig-tails to permit removal of fixtures from ceiling for inspection with disconnection.

3.17. Where the specifications for drawing indicates no specific requirements as to the loading or

connections of outlets in lighting and appliance branch circuit, the following maximum limitations

shall be follows :

No more than 8 outlets of 16A shall be applied to any single 16 amps circuit. However, this applies

only to general use outlets.

3.18. At any location where lighting and appliance branch circuitry is provided extending from a flush

mounted panel board to a suspended ceiling immediately above, at least 4 (four) 25mm empty conduit

shall be provided (in addition those required for active circuitry) to permit future wiring

3.19. Emergency wiring shall be run in a completely separate raceway conduit system containing no wires

of "Normal" lighting and appliance.

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4.0 EARTH CONTINUITY CONDUCTOR WORKS

The Conductor shall be of galvanized steel bar 40/4mm and shall be laid in accordance to the

legislation. This conductor shall provide connection of the PE bar of the Main DB to the grounding

rods, and afterwards it will provide for additional safety ground and potential equalizing for high-risk

equipment (mainly – kitchen equipment and kitchen sinks)

The earth continuity conductor and earthing lead shall run in accordance with the drawings and

direction, and all metal fittings shall be earthed with earth continuity conductors.

The earth continuity conductors shall be drawn along with the cables and no joint shall be allowed

from earthing block to the respective earth point. Light and fan points, excepts where indicated

otherwise, shall not be earthed.

5.0 LIGHT FITTINGS AND FIXTURES

The light fittings shall be constructed as per schedule, and shall comply with the relevant

requirements of applicable Bulgarian State Standard in force.

The chokes, if applicable, shall comply with the requirements of Bulgarian State Standard in force,

and shall be Philips, or of equivalent quality – electronic choke.

Fixtures near combustible materials shall be so constructed or installed, or equipped with shades or

guards that combustible materials shall not be subjected to temperature in excess of 90oc.

Appropriate samples of light fittings with chokes and starters shall be submitted prior to installation.

The light fittings shall be installed in accordance with the applicable fittings layout drawings.

All pendant fittings shall be properly supported from the ceiling slab.

7.0 DISTRIBUTION BOARDS/SUB-DISTRIBUTION BOARDS

7.1 Type tested electrical boards

7.1.1. Low Voltage switchboard general rules

This document describes the general rules to guarantee the maximum level of quality and

performances for a Low Voltage Switchboard.

In the aim to reach this requirement, the entire equipment must be in appliance according to the

specifications defined in the IEC Standard: 61439-1&2

7.1.2. Original Manufacturer requirements

To be compliant with standard IEC 61439-1&2 the Original Manufacturer carries out the original

design and the design verifications especially for the following most important functions that have to

be certified through an independent certification body for the most critical configurations:

a) Voltage stress withstands capability: measurement of clearances and creep age distances, power

frequency dielectric test.

b) Current-carrying capability: temperature rise tests

c) Short-circuit withstand capability: short-circuit tests (Icc and Icw) of the main circuit, including the

neutral conductor, and the protection circuit

d) Protection against electric shock: verification of insulating materials

e) Protection against fire or explosion hazard: glow wire test

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f) Maintenance and modification capability: IPxxB test and Mechanical operation tests (especially for

removable parts)

g) Capability to be installed on site: lifting test, taken from IEC 62208

h) Protection of the Assembly against environmental conditions: IK test according to IEC 62262 &

Corrosion test

7.1.3. Assembly Manufacturer requirements

To complete the standard requirement, the Assembly Manufacturer (panel builder) has to achieve

routine verifications. Hereafter details of the routine verifications to be performed by the Assembly

Manufacturer:

a) Degree of protection of enclosures through visual inspection

b) Clearances and creepage distances through visual inspection

c) Protection against electric shock and integrity of protective circuits through visual inspection of

basic and fault protection also random verification of tightness of the connections of protective

circuit

d) Incorporation of built-in components through visual inspection

e) Internal electrical circuits and connections through visual inspection and also random verification of

tightness

f) Terminals for external conductors through number, type and identification of terminals

g) Mechanical operation through visual inspection and effectiveness of mechanical actuating elements

h) Dielectric properties through power-frequency dielectric test

i) Wiring, operational performance and function through verification of completeness of information

& markings, also inspection of wiring where relevant and function test where relevant

A copy of these routines tests fully completed by the assembler must be present within or close to the

switchboard on its exploitation site.

7.1.4. Switchboard design requirements

The following design rules have to be implemented in order to facilitate the assembly and ensure the

most relevant level of safety for any low voltage equipment’s.

Devices installation

All the devices must be installed onto dedicated mounting plate designed for one or several

switchgears of the same type. The objective of that point is to group protection equipment of the same

type, as well as distinguish inside the switchboard the function of each device or group of devices and

avoid identification mistakes.

Theses mounting plates will have an independent fixing system affording them to be transformed and

moved anywhere in the switchboard and especially to allow easy evolution of the installation.

To ensure the maximum protection of people around the electrical installation, front plates must be

installed in front of all control and protection equipment’s with both IP3x and IPxxB level, in order to

avoid direct access to the devices and consequently to the active parts.

Electrical distribution and architecture

97

For safety reasons and especially if the door is opened during the switchboard working, all busbars

have to be covered by barriers onto the whole perimeter of the busbars zone.

To supply electricity inside the switchboard, the installation of distribution blocks systems, using

spring terminal technology (IPxxB compliant), ensures the maximum protection of people.

To simplify the implementation in compliance with the IEC 61439 1&2, the original manufacturer

should supply prefabricated connections that are perfectly rated and coordinated to work with the

devices.

Vertical distribution systems should be designed to allow tightened connection by front access only.

Horizontal and Vertical distribution system should be designed to allow connection (with self-

breaking nuts) all along the length thanks to a continuous connection track and this without any

drilling.

For higher readability of distribution, horizontal busbars should be designed with only one single bar

per phase.

For future evolution in the switchboard, busbars should allow the possibility to add all outgoes

required without any disassembly.

Framework and cover panels

In order to facilitate the access within the switchboard for the maintenance, its covering panels must

be dismountable on all surfaces whatever the IP degree.

Switchboards associations should be possible in all directions without any impact on the IP level and

when upgrading the maintenance of the original performance levels is guaranteed. The switchboard

should be easily combined with switchboards already in service.

By design the system should ensures electrical continuity of moving parts without additional earthing

braids.

7.1.5. Switchboard operation

Due to the constant evolutions of the electrical needs for the buildings or for the factories, the

distribution switchboards must have the capacity to follow those evolutions.

The switchboard offer must include dedicated components affording the adjunction of one or several

enclosures and cubicles on the exploitation site.

In order to facilitate the current maintenance, e.g. infra-red measurement, the devices zone has to be

accessible in one operation.

Evolution of the number of outgoers of switchboard can be done in a functional unit spare place

without having to add extra new upstream connection to the main distribution busbar

For demanding service continuity applications, upgrading of switchboard in term of outgoes

extensions can be made in service in unequipped reserved spaces

The final customers will have the possibility to obtain some spare parts ten years after the end of

commercialization of the switchboard offer in order to be able to replace some components for

maintenance or evolution needs.

7.2. Final-distribution enclosures

All final-distribution enclosures shall be selected from the same range, rated for an incoming current

of up to 160 A. Whatever the installation method (flush or surface mounted), they shall comply with

European standard EN 60 439-3

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Outgoes will be identified by labels affixed on front of the switchboard, at least 5 cm high, aligned

with each device,. Access to the inside of the enclosure for maintenance purposes shall be possible

row by row, without uncovering any next row.

Common devices such as measurement and indication devices, pushbuttons, emergency off switches

and socket-outlets shall be installed together in the same part of the enclosure and easily accessible to

users. For enclosures equipped with a door, access to the above devices shall be possible without

opening the door.

Cable entry to flush-mount enclosures shall be possible for flexible conduits or insulated cables, from

all four sides and from the rear of the enclosure.

Cable entry to surface-mount enclosures shall be possible from all four sides, for flexible conduits are

cable trunking, or from the rear of the enclosure to facilitate subsequent renovations. For cable

running in the enclosure, clearance between the rails and the back shall be at least 20 mm for flush-

mount enclosures and 35 mm for surface-mount enclosures.

8.0 CEILING ROSE

The ceiling rose shall be moulded plastic of approved best quality.

Wherever the ceiling rose shall be used it shall be installed as near as possible to the fittings. For

ceiling fans, these shall be installed at the center of the hook.

9.0 MCB/MCCB

The MCB/MCCB shall be quick-make, quick-break type, and shall have inverse time limit

characteristics with instantaneous magnetic trip elements functioning on overloads over the normal

operating range. All circuit breakers shall be 'trip-free'. Ratings and frame sizes of breakers shall be in

accordance with schedule. All lugs must be of the solder-less mechanical type. Rated voltage

240/415V A.C. 50 Hz, interrupting capacity as stated on drawings, capable of providing overload and

short circuit protection, through thermal magnetic trip actions respectively : temperature rating, with

contacts of silver alloy : terminal capability according to rating

The breakers shall be designed manufactured and tested in accordance with EN 60947-2.

10.0 SWITCH WORKS

The flushed snap plate/grid switches shall be vertical single pole (1-way/2-way) 5A A.C. architrave

rocker operated switches white in colour, to the pertinent Bulgarian State Standard, complying with

the test requirements for inductive, fluorescent or resistive loads specified, and satisfy the best

requirements for three types in fluorescent lamp circuit, up to the ratings of these switches as set out

in the pertinent Bulgarian State Standard. The switches shall have minimum clearance of 3mm

between the contacts, and a similar minimum creepage distance. Flush dimmer switch/Fan speed

controller white in color to relevant IEC standard complying with test requirement for induction or

resistive load specified. The switch operating member shall pivot independently of the rocker, making

the speed of `make and break' independent of the speed at which the rocker is operated. Terminal

capability: minimum 2 x 2.5 mm2 conductors for each. Appropriate samples shall be submitted prior

to installation of switches.

Switches shall be installed on switch board or otherwise as per drawings.

11.0 SWITCH BOARD/DIMMER/FAN SPEED CONTROLLER BOARD WORKS

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Switch boards and/or fan dimmer boards shall be as per schedule and shall have plate switches and/or

fan dimmer. Switch boards shall have copper earthing block of appropriate size.

The switch boards and fan dimmer boards shall be installed on wall at a height of 1372mm from the

floor if not specified otherwise, and at locations shown in applicable layout drawings.

The phase wire shall be connected to the switches and the neutral wire shall be kept solid in all switch

connections. The earth continuity conductor (ECC) shall be connected to the earth point inside the

switch board. The approved size galvanized steel boxes shall be installed at the time of construction

of the wall to avoid chasing in wall.

The location of board shown in diagrammatic wiring plans shall be considered as approximate and it

shall be incumbent upon the Contractor, before installation of switch board/regulator board boxes, to

study all pertinent drawings and obtain precise information from the architectural schedules, scale

drawings, large scale and full size details of finished rooms and approved shop drawings of other

trades. It shall be understood that any outlet may be relocated at a distance not exceeding 4.5M from

the location shown in the drawings. In earthing outlets, due allowance shall be made for piping, ducts,

window and door trim, variations in thickness of furing, plastering, etc. as erected, regardless of

whatever is shown on small scale drawings. Switch boards, and other boards located incorrectly shall

be properly relocated at Contractor's own cost.

12.0 EARTHING DEVICE

(i) Earth electrode

The pipe earthing electrode shall be buried below ground level, as per schedule by tube-well sinking

method. The earthing lead from the DB to the main earthing electrode shall be installed in G.I. pipe of

specified diameter. The terminal connected to the earthing electrode shall use a copper clamp of

203x38x6.35mm size for making the connection.

a) Pipe Electrode (where applicable)

The earthing inspection pit shall be constructed as per schedule and direction. The pit shall have well-

formed regular sides. Curing for the R.C, shall be for 4 weeks, and for C.C., brick work and plaster

shall be 2 weeks.

(ii) Earthing Lead

Earthing lead shall consist of galvanized steel conductor as per schedule. All terminal lugs shall be of

solderless mechanical type.

The earthing leads from the earth electrode shall be connected to the brass bar of test point. A double

run of specified tinned copper conductor shall be brought out as earth lead for the earth electrode

through G.I. pipe from the electrode and connected to the brass bar. There shall no joint in the copper

earth lead. All earthing lead shall follow the shortest and most direct route to earth electrodes and

sharp bends and joints shall be avoided. The earthing leads shall be connected to the earth electrode as

per drawings. The joints shall be made mechanically strong and electrically continuous with

minimum of resistance.

Earthing lead shall consist of copper conductor as per specification given above. All terminal lugs

shall be of copper and nut-bolts of brass.

(iii) Earthing Block

The earthing block shall be of solid electrolytic copper, cast and machined, of size as per schedule

having at least 10mm dia drilled, holes for accommodating the terminals of the earth continuity

conductor. Requisite number of brass nuts and bolts shall also be provided.

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(v) Earth Loop Resistance

The maximum earth loop resistance from any point in the installation including earthing lead to the

earthing electrode shall not exceed the resistance specified in the regulations. The Contractor shall

ensure that the leads are efficiently bonded to all metal works other than the current carrying parts, so

that the above resistance level is not exceeded. It will be the duty of the Contractor to provide earth

tester for test of installation in presence of the authorized representative of the Engineer, and submit

earth test report to the Engineer for approval.

13.0 Fluorescent, Mercury Lamps, etc

13.1 All discharge lamp (fluorescent, mercury, etc.) lighting fixtures furnished as part of the electrical

work shall conform to the following and the fittings shall be suitable to operate on the main

particulars of which are given below.

a. Number of Phase - Single phase

b. Voltage - 230 Volts ± 5%

c. Frequency - 50c/s.

d. Type - Alternating current.

13.2 The fluorescent lamp shall be high power factor operation, tubular in shape for general lighting

service.

13.3 The colour shall be daylight.

13.4 Ballast and capacitor shall be rigidly mounted to the inside of the top of the fixture housing with

ballast surface and housing in complete contract for efficient conduction of ballast heat, Ballast

mounting shall be permanently affixed to the housing.

13.5 The diffusers shall be glare free, moulded out of 3.175mm thick opal materials of uniform density and

sturdy construction. The diffusers shall be quick detachable type and shall be supplied as asked for in

the schedule of quantities.

14.0 Lighting

14.1 Lighting shall be developed using fluorescent light fixtures, with T5 lamps, operating on electronic

HF chokes.

14.2 The lighting shall be designed and sized according applicable EN 12464-1; following light levels are

expected:

14.2.1. Dining area – 300lx

14.2.2. Kitchen, preparations, dishwashing – 500lx

14.3 Light fixtures shall be pendant, at reasonable height below Mechanical installations

14.4 Lighting control is from local switches as a rule

14.5 Lighting above entry doors – controlled by a clock

14.6 Installation is exposed (in plastic conduits) in kitchen/preparation/washing area and concealed (in

flexible conduits) in dining area

14.7 Emergency lighting by means of battery packs in ordinary lighting, separate self-contained emergency

lights and escape pictograms according to EN 1838 is required.

14.8 Lines TN-S system

15.0 Distribution network

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15.1 The electrical system of the Project starts at the MAIN DB of the food area (located in MDB room of

the part of the building dedicated for the kitchen and dining area) and consists of:

15.1.1. The MDB for kitchen area (Type-tested assembly). This board also distributes the energy to the

kitchen equipment. This board shall provide separation between N and PE bars.

15.1.2. The DB for Kitchen and Dining hall lighting (Final-distribution enclosure)

15.1.3. The DB for Kitchen area

15.1.4. The DB for HVAC equipment (Final-distribution enclosure)

15.1.5. The DB for Convection ovens

15.1.6. The DB for Ovens

15.1.7. The DB for Grills and friteuse

15.1.8. The DB for self-service counter line

15.1.9. The DB for packaging area

15.1.10. The DB for preparation area

15.1.11. The DB for Cold kitchen

15.1.12. The DB to supply refrigerating chambers

15.1.13. Appropriate cables running from MDB to the sub-boards

15.2 The cables shall be made of copper, with PVC insulation

15.3 Cables shall be sized according to the Regulations to provide appropriate current capacity and limit

the voltage loss

15.4 All cables shall be sized with 30% spare capacity. This applies also to the switchboards – in terms of

capacity of the busbars and free space for additional equipment.

15.5 The system shall be TN-S starting from the MDB of the Kitchen area. All switchboards, including

MDB, shall be with separate PE and N busbars. The PE and N busbars shall be interconnected only in

MDB.

15.6 Appropriate lighning/surge arrestor system shall be installed.

16.0 Power supply

16.1. All sockets used shall be of “SHUKO” type and Industrial type

16.2. For all large devices and those posing high fire risk there must be local disconnection equipment –

either accessible socket or full-load switch enclosed in box with relevant IP rating

16.3. The kitchen equipment shall be disconnected by means of emergency-stop push-button located at

convenient location in hot kitchen area and by automatic signal of the fire detection system

16.4. All kitchen equipment must be grounded

16.5. All electric motors must be protected with thermo-magnetic protection device, sized according

manufacturer's requirements.

17.0 Cable trays

17.1 Wherever more than three-four cables run together, they shall be laid on cable trays, made of

galvanized perforated steel sheet.

17.2 The trays shall be hot-dip galvanized, suitable for use in humid environment

17.3 Only factory-made and approved by the manufacturer accessories and supports shall be used.

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17.4 The trays must be connected to the ground. Continuity of the connection must be done either with

cable bridges or by using certified by manufacturer interconnecting elements.

17.5 Any on-site cuts must be properly cleaned from sharp remains and protected with zinc-rich solution if

recommended by the manufacturer.

18.0 Public address

18.1 The public address of the Project is part of the system of the whole building

18.2 The Contractor shall supply, install and connect the loudspeakers for emergency messages and shall

bring the cable back to the distribution box in order to provide for connection to the building system

18.3. All equipment, cabling etc. shall be in conformance with EN 60849 and EN 54.

19.0. Video surveillance

19.1. The surveillance system shall be part of the general system of the building

19.2. The Contractor shall supply and install a total of four dome vandal-resistant cameras

19.3. The Contractor shall coordinate with the Engineer the type and the technical data of the cameras in

order to ensure they will be compatible with the system of the building

20.0. Intruder alarm

20.1. The system shall be based on computerized control panel, with multiplexer evaluation of the signals

from peripheral devices

20.2. Full coverage of all possible accesses for intrusion is a must

20.3. The volume of the premises shall be controlled with Passive Infra-red detectors

20.4. All access doors shall be controlled with door magnetic-contacts

20.5. The system shall be backed-up with accumulator battery

20.6. The system shall be capable of connection with the system of the building.

21.0. Tests, commissioning, staff training

21.1. The Contractor is fully responsible for provision of all required by the Legislation tests and

measurements, including, but not limited to:

21.1.1. Grounding resistance

21.1.2. Fault loop interface

21.1.3. Isolation resistance

21.1.4. Lighting levels

21.2. The Contractor shall be also responsible to assist the Client in commissioning the Project

21.3. The Contractor will make any needed changes and repairs of his work coming out as a consequence

of remarks made by authorities or non-compliance with legislation's requirements

21.4. The Contractor shall provide a full set of technical documentation for the maintenance staff of the

Client, both on paper and electronically, in easily readable file format, including, but not limited to:

21.4.1. As-built drawings

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21.4.2. Certificates, technical data-sheets etc

21.4.3. Maintenance instructions, troubleshooting instructions

21.4.4. Contact data of all manufacturers and their representatives in Bulgaria

22.0. Measures against electric shock and fire

22.1. The project poses high electric and fire hazard. All required by legislation and best installation

practices for mitigation of these hazards must be strictly followed.

22.2. The switchboards shall be designed and manufactured in a way that a responsible staff member shall

be able to make inspection of the premises at ending of the working time and:

22.2.1. Disconnect with one handle on the front panel all electric supply of the kitchen, except for

refrigerators, PC and standby lighting;

22.2.2. Disconnect with one handle all electric supply of the dining room, except for refrigerators and standby

lighting;

22.2.3. Stop with one push-button on the front panel the ventilation systems for hall and dining room

22.3. The switchboards shall allow automatic disconnection by the fire detection (or manual by mudroom-

type push-button) of the kitchen equipment and stopping of ventilation

22.4. The Main DB shall be de-energized by a mushroom-type push-button

22.5. All lines shall be protected by RCD relay with leakage threshold 30mA

22.6. The whole system shall be protected from fire by adjustable earth-leakage relay – adjustable from 300

to 3000mA threshold

23.0. Health & Safety; waste management

23.1. The Contractor is fully responsible for following all legislation requirements for health and safety

measures during construction.

23.2. All workers shall be of appropriate qualification, equipped with proper personal protective equipment

(like helmets, high-visible vests, gloves, glasses, ear protectors, special boots with penetration-resistant and

anti-slippery sole and a hard toe cap)

23.3. Any requirements of the Health & Safety coordinator on the site shall be strictly followed.

23.4. The Contractor is obliged to clean his working site after finishing work and depose the waste

according the Site Management's instructions.

23.5. All tools used must be properly handled, tested according to regulations and maintained as prescribed

by manufacturer.

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PART C –SANITARY, WATER SUPPLY AND SEWERAGE

WORKS

105

11. General

Water Supply & Sewerage (WS&S) design section for a Kitchen Block is to be developed on basis of

architectural working draft, technological design, Designer’s in-situ survey of existing plants, Tender

Documents and in conformity with Ordinance No. 5/4 about designing, installation and operation of in-

building water supply and sewerage systems.

The water supply system shall be of the combined household-firefighting type. Protection of the Kitchen

Block against fire must be ensured through manual fire extinguishing from fire hydrant 2” with location

thereof to be shown in the design of the whole building.

Subject of the WS&S design section is the indoor water supply and sewerage systems referred to the kitchen

and canteen.

The Household Water Supply System must be developed by poly Propylene e pipes and fittings but the fire

hydrant feeding system shall be developed by galvanized pipes and fittings.

The System must be branching with distribution mains running exposed on the ceiling and insulated

pipes. The water supply system must be ensured against freezing and condense by an 0.9 cm thick

heat-insulation layer.

Vertical branches are designed exposed and covered later on according to the architectural design.

Pipes on external walls shall be insulated by relevant pipe insulation system with 0.19 cm thickness .

The building shall be supplied with hot water first from individual electric boilers.

The Household Water Supply System to the Kitchen Block shall be built up anew with joined all points

demanding cold and hot water.

The System shall be sized on basis of technology developed for the Kitchen Block with capacity for

1200 persons to take their meals therein (in three shifts of 400 persons each) and food to be

delivered to another 1000 persons.

The Sewerage System above elevation 0.00 in the Kitchen Block shall be developed by PVC pipes

and fittings and with mortise sewage system under elevation 0.00 to be designed of PVC pipes, SN

6.

The external sewage system must be tested for water-tightness and conveyance capacity. The system

is to be replaced only at proven defects. Replacement is to be realized by PVC pipes with SN 6

resistance.

Local fat-separators must be designed. Floor siphons in the Kitchen must be provided with lower

discharge and a box for pollutions cleaning.

Equipment, materials and any other accessories to be supplied by Contractor must comply with the

requirements of these tender documents: must be new, adequate by function and location thereof.

The Contractor must submit a list of ALL materials and equipment designed thereby for application

in the Project.

The Household Potable Water Supply System shall be developed by poly Propylene e pipes (PN16

for cold water and PN20 for hot water) with shaped elements meeting the requirements of BDS EN

ISO 15874.

Pipes shall be approved by the Engineer only if meeting the specified requirements and must

supported by samples and any requisite documents and certificates.

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2. Applied Standards

2.1. Bulgarian standards

Referring to standards, ratings, specification and recommendations must be considered the latest

revisions and amendments of the publications approved and issued by the date of Tender Documents

submission: BDS 10680:1973, BDS EN ISO 15874-1/A1:2009, ISO 15874-1:2003/Amd 1:2007,

BDS EN ISO 15874-2/A1:2008, ISO 15874-2:2003, BDS EN 60335-1:1988:2002/A55:2002, BDS

EN 12897:2006, BDS EN 1074-1:2004, BDS EN 1074-3:2004, BDS EN 1717:2001, BS1710: 1984,

BDS EN ISO 1182:2004, BDS EN 13501; BDS EN1366; BDS EN 14187; BDS EN15715

2.2. International standards and quality certificates

Such standards and certificates shall be applied only as international standards on the European

Union territory and used by manufacturers to verify the quality certificates thereof. The Contractor

must submit any such standards and certificates together with documents and materials for approval

by the Engineer.

3. Conduits installation

3.1. General requirements

Pipes and pipe couplings must be protected from mechanical damages during handling, storage and

installation works.

Supports, support blocks, brackets, hangers, etc., must be fixed in all dangerous locations.

Rubber pads or similar must be applied to prevent direct contact and mechanical damages. Pipes

must be installed at gradient of at least 0.5% to ensure drainage of system where necessary.

Laying pipes on walls must comply with the requirements of BDS 10680:1973 Standard: Retaining

clips for water supply and sewerage pipes fastening.

Vertical branches must be installed at least 0.40 m and floor distribution branches at least 0.25 m

from any structural members if not otherwise specified by Designer or Manufacturer.

Distance between parallel running pipes must comply with the insulation thickness but respectively:

1. pipes with 40 mm dia or smaller: not less than 50 mm;

2. pipes larger than 40 mm: not less than 80 mm;

3. between water supply and sewerage pipes: not less than 150 mm.

3.2. Installation of suspended mains

Suspended horizontal conduits must be fixed to ceiling while vertical branches are to be installed on

concrete or brickwork walls with horizontal supports. Fixing system must be approved by the Clien t.

The Contractor must elaborate complete calculations.

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3.3. Mains installation under plaster

Horizontal distribution mains to devices shall be drawn concealed under plaster with 2 cm thickness

or behind plasterboard walls. Pipes must be isolated against condense or heat-insulated by pipe

thermal insulation or similar.

3.4. Pipe holders and supports

3.4.1. General

Pipe supports must be adequate for leveling, arrangement in straight line and movements resulted by

expansion and earthquakes. All pipe supports must be selected with minimum safety factor 5 based

on threshold tension strength of material.

The horizontal water supply mains must be fastened by independent supports with fast -fixing gear.

Support types depending on wall types are to be applied with vertical water supply mains.

Manufacturer’s technical documents must be submitted regarding holders to meet the requirements

to particular application.

Holders must be used made especially for the pipe supports. Conduits must not be fasten ed to air

ducts, air duct supports or any other types of conduits. Suspended racks must not puncture air ducts.

Types and sizes of supports or holders shall depend on conduit diameters. Spacing between supports

must not exceed distance specified by Manufacturer.

3.4.2. Pipe protection coating

Pipe protective coating must be provided at supports to all insulated conduits as follows if not

otherwise instructed.

All components (e.g. holders, supports, brackets) fastened immediately to cold surfaces must be

properly insulated and sealed against evaporation to prevent thereof from condensation.

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PART D - HEATING, VENTILATION & AIR CONDITIONING

(HVAC)

109

1. General

All material used on this project shall be robust and suitable for use in public buildings projects, in

particular where intensive circulation of staff and public is required.

They shall be installed /constructed in such a way as to protect staff and public from injury.

All such products shall be transported, stored, handled on site, and placed into the works strictly in

accordance with the manufacturer’s instructions, a copy of which shall be made available.

2. HVAC Design Criteria

2.1. Reference Standards and Normative

The actual Bulgarian and European standards shall be followed for the Design and Construction of

the Mechanical works.

2.2. General Design Inputs

Weather Data

Winter design outdoor temperature –9°C

Air relative humidity 90%

Indoor temperature in the building should be as follows:

o Dining room +22.0±2.5°C

o Kitchen and preparations +18.0±3.0°C

o Storages +15.0±2.0°C

o Toilet, washing +18.0±3.0°C

o Personnel locker +22.0±2.5°C

Indoor relative humidity is not controlled.

2.3. Heating Capacities

Radiators 20 kW

Ventilation 70 kW

2.4. Ventilation Systems Capacities

Supply air to dining hall 10 000 m3/h

Extract air from hot kitchen 9 000 m3/h

Extract air from food processing area 1 700 m3/h

Extract air from storages and WC 1 400 m3/h

2.5. Off-Hours

Minimum temperature in the building must be 13 °C even when unoccupied.

2.6. Building Pressurization

The system design shall provide a slight, but continuous, negative pressure to other parts of the

building to eliminate odors in building.

Dining area is to maintain positive pressure relative to kitchen area and washing room.

110

2.7. Air Intake and Exhaust

The placement and location of outside air intakes must comply with the required codes and the

building security requirements. The intake design shall minimize the entrainment of exhaust air.

The outside air intake louvers shall be drainable stationary storm louver type grills.

2.8. Vibration and Acoustical Isolation

To control noise during all modes of operation and for all loading conditions, the system must be

provided with one or more of the following: sound traps; low-velocity, low-static pressure fan

systems; and/or special low-noise diffusers.

All penetrations in partitions, walls, floors, or ceilings should be appropriately sealed to maintain

the sound-insulation performance of the partition. Mechanical systems designers are to use the

required sound transmission class (STC) rating to prevent noise and vibration transmission to floors

and ceilings of mechanical rooms.

Appropriate noise control must be achieved during all modes of operation.

2.9. HVAC Requirements for Specific Spaces

Toilets and washroom for visitors with windows shall have natural ventilation.

Personnel toilets shall maintain negative pressure in the rooms relative to the surrounding

spaces.

3. HVAC Equipment

3.1. Operating principal

The entire system shall have capacity and possibilities to provide temperature range in the space as

per technical norms and recommendation, and also to support regular work of all services.

The heating for this facility shall be electrical energy. This system shall provide heating through the

winter period.

Supply ventilation shall be provided by Air Handling Unit, with adequate capacity.

Dedicated ventilation systems are provided for:

extract air from hot kitchen – cooking area:

extract air from food proceeding area – preparations of products:

extract air from storages, personnel toilet and lockers:

fresh air supply to dining hall.

Each of those ventilation systems will be able to work independently or together with other

ventilation systems.

3.2. Radiators

Radiators s shall operate during the winter season.

Radiator units shall be electrical, convective, with thermostats.

The radiators shall have manufactured kit for wall fastening.

3.3. Motors

All motors shall be premium efficiency as per the energy code. All 0.5 HP and larger motors shall

incorporate multi-phase configuration. All motors smaller shall be single phase. For motors

operated with variable speed drives, provide inverter-duty motors with insulation.

3.4. Kitchen Fan

The unit shall be protected against moister and corrosion and able to be installed on the standard

masonry vertical channel. Operating temperature shall be – 25 to 80oC.

Noise level shall not exceed 60 dB on 4 m distance.

All roof openings shall be protected against rain water inflow in the vertical ducts.

4. Air Distribution System Criteria (Ductwork)

111

4.1. Air Ducts

All air ducts for ventilation purposes with quadric shape shall be made with galvanized steel and/or

black steel sheet metal, depending on applications.

Wall thickness of the metal sheet for the ducts shall be according DIN 24190 and DIN 24191.

The ducts shall have fire resistance according BS / EN 476.

Brackets distance shall be not more than 3m.

Fire dampers, EI 90 min, shall be installed between fire zones.

4.2. Installation of the Ventilation Ducts

The ducts for ventilation will be installed in horizontal or vertical straight line, without arrows or

deviations. The vertical air ducts will not have deviations from the vertical bigger 2 - 3 mm per 1 m

height.

Before installation on position, at the level of the work floor or platform there will be mounted the

maximum possible number of sections and special elements compiling duct sections having shapes

and lengths determined by local conditions on the site.

The sections will be assembled such as the longitudinal folds to be alternatively arranged in order

not to make a continuous joint.

For rectangular ducts, the longitudinal joints using folds will be alternated from one side to another

of the consecutive sections.

The air ducts will be supported by with standard support elements.

4.3. Air Distribution

Diffusers and ventilation grilles are from anodized aluminum profile or sheet steel with powder

coating.

They shall have blades to regulate out flow direction, and built in dampers for regulation of

quantity and velocity of the air flow.

Air exhaust grilles shall be of the same type as supply grilles.

5. Insulation

All insulation shall comply with fire and smoke hazard ratings. Accessories such as adhesives, mastics,

cements, tapes, etc. shall have the same or better component ratings.

5.1. Duct Insulation

All exposed externally insulated ductwork shall have sealed canvas jacketing. All concealed

externally insulated ductwork shall have foil face jacketing. All supply air ducts must be insulated,

in accordance with the energy code.

All ductwork exposed to the weather shall be insulated with Rockwool and protected with

aluminum jacketing and seams sealed. All equipment, heat exchangers, and pumps shall be

insulated as per the energy code.

5.2. Equipment Insulation

Air-handling units and heat exchangers must be insulated in accordance with the energy code.

112

PART-E: SUPPLY AND INSTALATION OF KITCHEN

EQUIPMENTS

113

TECHICAL SPESIFICATION AND EQUIPMENT GENERAL REQUIREMENTS

1. LIFE CYCLE

The equipment life cycle shall be not less than 10 (ten) years.

2. GATE CONTROL, INSTALLATION AND COMMISSIONING

A visual inspection will be carried at the time of goods arrival to the site.

-The equipment package shall be intact, un-Brocken and the seal intact.

Documents to be supplemented:

- Technical passports in English and Bulgarian languages.

- Operation manuals in English and Bulgarian languages.

- Declarations of Conformity by EU standards.

- Certificate for the origin of goods.

- Warranties.

- Packing List.

- Content List.

Failing to submit any of the documents listed above may result in disqualification of the candidate.

3. Conditions for equipment installation, commissioning and post installation service

The candidate shall provide qualified personnel for the equipment installation.

The candidate shall provide training session for the Client’s staff with duration of 3 (three) days.

Document required for commissioning.

-Installation manuals and drawings.

-Installation Completion certificate.

-Test report 72 hrs.

4. H&S requirements

The equipment shall be deemed to be:

-fabricated with no sharp edges.

-Easy to operate and access.

-Be stable and durable.

5. Defect liability period

The defect liability period shall be not less than:

-Three years for all electrical appliances;

-Two years for all the rest of the equipment.

6. QUALITY ASSURANCE

General Quality requirements

The equipment shall conform to the EU and Bulgarian standards and regulations in force.

If gas- operating appliances are to be used, a valid manufacturer’s certificate shall be provided.

The candidates shall adhere strictly to the tender requirements (passive equipment dimensions,

electrical capacity, cooling parameters which are described in details in the BOQ).

7. Equipment quality requirements

The equipment shall be Rust- and Fire- Resistant.

The equipment shall be Easy to clean and disinfect.

To be equipped with controlling devices.

114

The cooling equipment shall be equipped with thermometers.

All appliances and equipment shall be made of stainless steel AISI 304.

Working tables with bowls complete shall have inward inclination.

The kitchen sinks shall be provided with water traps dia 1 ½” and all necessary couplings. The

mixers shall be standing type.

The equipment shall conform to all hygienic standards in Bulgaria in accordance with Regulation

5/25.5.2006.

The equipment shall be delivered in originally sealed package.

The minimal stainless steel sheet metal thickness shall be 0.8 for the tables and stands and 1.25 mm

for the kitchen sinks.

8. The equipment shall comply with:

Section V - Regulation 5/25.5.2006-Food hygiene.

Regulation for electrical appliances compliance published ПМС №182/06.07.2001

Regulation for control and maintenance of the ozone-harming substances с ПМС №254/30.12.1999

9. KITCHEN EQUIPMENT DESIGN REQUIREMENTS

The candidate shall be deemed to provide complete detailed design, and obtain full approval by the

relevant authorities, bodies and agencies.

The design section: Equipment is deemed to consist of: plans, explanation notes, BoQ for the

equipment, BoQ for the wares (trays, cutlery, etc.). The design shall be approved by Agency of Food

and all respective bodies.

The successful candidate must strictly adhere to the tender documents, drawings, specifications;

BoQ’s and shall no alternate them in no case.

Equipment dimensions changes shall not be accepted.

The candidate is deemed to prepare and submit System of Self-control (НАССР) at his own cost.

The Design Engineer-Section: Equipment-shall have minimum 5 (five) years of design experience

and adequate license.

- Approval of the design with respective authorities.

- Provision of As-build drawings.

- Participation in commissioning procedure.

- Three days training of kitchen staff to be employed.

Project No.: RFP/2014/

Project:

Item: Civil works

Date:

BILL OF QUANTITIES

Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with supply and

installation of kitchen equipment provided by the company.

Sl. Description of Items QTY Unit Rate Amount

1 2 3 4 5 6

PART- A: CIVIL WORKS

1 mobilization, temporary fencing and cleaning site before

commencing actual physical work and during contract period

and demobilization after completion of the Works under contract

lump

sum

1.00

2 Dismantling & removing all metal pipes, doors, windows. all

materials should be removed from the working place to approved

depot outside site premises

lump

sum

1.00

Dismantling & removing 125 mm brick walls. All materials



sqm 100.00

Dismantling & removing 250mm brick walls. All materials



cum 50.00

3 Supply and fix wooden beams and wooden purines for damaged

roof, size of beams 80 X 100 mm and purlins size of 80X50 mm

including all necessary joints ,brackets, bolting etc., well-

seasoned, sect protected and water proof treated.

cum 4.00

4 Supply and Installation of Galvanized corrugated roof sheets LT

55 (thickness 0 .5 mm, Length 6000 mm) with all necessary

sqm 120.00

elements (nails, washers etc.).

5 Supply and Installation of Timber plank for fascia (20 X 200

mm) including all joints and well season and insect protected

lm 120.00

6 Supply and Installation Galvanized steel sheet gully dia 120 mm,

thickness 0.55 mm including all necessary fittings.

lm 250.00

7 Supply and Installation of Galvanized Rainwater down pipes, dia

120 mm , thickness 0.55 mm incl. all necessary fittings.

lm 40.00

8 125 mm brick works with first class bricks in clement sand

mortar (1:4) and making bond with connected walls including

necessary scaffolding, raking out joints.

sqm 160.00

9 250 mm brick works with first class bricks in clement sand (1:4)

in internal and external walls, filling the joints/interstices fully

with mortar, racking out the joints, and accepted by the Engineer.

cum 25.00

10 Suspended ceiling Armstrong type, 600mmx600 mm plates, min

18 mm thick, plain surface, all accessories inclusive (railings,

metal grid, suspension at 800 mm from ceiling), white colour.

Surface pattern subject to Engineer's approval.

sqm 660.00

11 Minimum 12 mm thick clement sand plaster (1:4) to ceilings,

beams, columns, wall outer surface, finishing the corner and

edge including cleaning the surface.

sqm 340.00

12 minimum 12 mm thick cement sand plaster (1:4)clement to

ceiling, beams, columns finishing the corner and edge including

cleaning the surface, scaffolding and curing at least for 7 days,

cost of water electricity and other charges etc.

sqm 350.00

13 minimum 40 mm thick clement sand screening (1:3) having with

fresh cement to floors ,curing at least for 7 days, cost of water

electricity and other charges etc.

sqm 540.00

minimum 40 mm thick clement sand screening (1:3) on stairs

and landings ,curing at least for 7 days, cost of water electricity

and other charges etc.

sqm 20.00

14 Supplying, fitting and fixing gress tiles for floor (size

300mmx300mmx8mm) with on 12 mm thick cement sand

mortar (1:4) base and raking out the joints including cutting,

laying Color approved by engineer in charge.

sqm 1050.0

0

15 Supplying, fitting and fixing glazed wall tiles( 200mmx300mmx

6mm) with on 20 mm thick cement sand mortar (1:3) base and

raking out the joints including cutting, laying, edging.

sqm 820.00

16 Supply and installation of window and door glazing with 5 mm

clear glass including sealing, cleaning,

sqm 140.00

17 Installation and Supplying best qualities laminated with the

thickness of 40 mm flush doors complete ( size 2X 0.9 lm) with

frame, leaves ,ironmongery with all necessary fixing such as

door locks ,hinges etc.

no 32.00

18 Installation and Supplying steel window frame with the section

of hollow metal (size of 50 mm 50mm) with all necessary fixing

such as window locks ,hinges, etc.

sqm 25.00

19 Supplying, fitting. Fixing of uPVC double glazed plastic

door(1.6X2.75) having section thickness min 60 mm, white in

colour, door lock, with all necessary fittings

no 2.00

20 Supplying, fitting. Fixing of uPVC double glazed plastic door

(1.0 X 2.1) having section thickness min 60 mm, white in colour,

door lock, with all necessary fittings

no 2.00

21 Painting to steel door and window frames in two coats with

approved best quality and colour of synthetic gloss paint with

primer coat having highly water resistant, high bendability,

flexible, using specific brand thinner over a coat of priming

elapsing time for drying including surface cleaning from dust, oil

or dirt, smoothening

sqm 140.00

22 Approved best quality white or colour water-based interior paint

on walls applying to walls and ceilings in 2 coats with over a

coat of brand specified primer or sealer elapsing specified time

for drying/ recoating matt finish including cleaning and sand

papering

sqm 1200.0

0

23 Approved best quality colour exterior water based paint

delivered from authorized local agent of the manufacturer in a

sealed container, applying to wall and ceiling in 2 coats with

over a coat of brand specified primer or sealer

sqm 600.00

24 RCC Reinforced cement concrete grade C 25 ( for tie beam)

works, including formwork. (Rate is excluding the cost of

reinforcement and its fabrication, bending, welding and placing)

cum 4.00

25 RCC Reinforced cement concrete window sills, Concrete grade

C 25 for the window sills, size of 300X60 mm, including

formwork. (Rate is excluding the cost of reinforcement and its

fabrication, bending, welding and placing)

lm 120.00

26 Supplying, fitting and fixing gres floor tiles for Skirting (height

100 mm, thickness 8 mm min) with on 12 mm thick cement sand

mortar (1:4) base and raking out the joints. Colour approved by

lm 540.00

Engineer in charge.

Sub Total of A

PART- B: ELECTRICAL WORKS

A Design and approval

1 Design set 1.00

А Electric boards, backup sources, main LV cables

1

Supply, installation, connection, commissioning of main

distribution board MDB, as per specification, floor standing on


rated ІР44,

set 1.00

2


board Kitchen, as per specification, floor standing on steel


ІР44,

set 1.00

3


board Preparations, as per specification, wall-mounted, lockable


set 1.00

4


board Refrigeration chambers, as per specification, wall-

mounted, lockable steel rack, with all needed equipment, rated

ІР44,

set 1.00

5


board Grills/frit use, as per specification, floor standing on steel


ІР44,

set 1.00

6


board Convection Ovens, as per specification, floor standing on


rated ІР44,

set 1.00

7


board Ovens, as per specification, floor standing on steel support,


set 1.00

8


board Self-service line, as per specification, wall-mounted,


set 1.00

9


board Packaging, as per specification, wall-mounted, lockable


set 1.00

10


board Cold kitchen, as per specification, wall-mounted, lockable


set 1.00

11


Dining hall, as per specification, wall mounted, lockable steel

rack, fitted with all protective, commutation, control devices,


set 1.00

12


HVAC, as per specification, wall mounted, lockable steel rack,

fitted with all protective, commutation, control devices,


set 1.00

А1 Supply and install cables NYY on cable tray

14 5х6 lm 70.00

15 5х10 lm 40.00

16 5х16 lm 70.00

17 3х50+25+25 lm 95.00

18 3х70+35+35 lm 40.00

19 3х150+70+70 lm 120.00

А2 Cable termination and connection

20 6sqmlm no 4.00

21 10sqmlm no 2.00

22 16sqmlm no 4.00

23 50sqmlm no 4.00

24 70sqmlm no 2.00

25 150sqmlm no 6.00

А3 Supply and install conduit self-extinguishing

26 11/2" lm 15.00

27 2" lm 20.00

28 21/2" lm 5.00

29 ф110 lm 15.00

А4 Intake pipe- U-PVC supply and fix

30 U-РVСф110мм lm 18.00

31 U-РVСф75мм lm 6.00

32 Concrete Inspection chamber - single inclusive of polymer



set 1.00

33 Concrete Inspection chamber - double inclusive of polymer



set 1.00

В Light fixtures and installation

1


electronic gear,, grill, IP20 (dining hall), connection and

adjustment,

no 60.00

2


electronic gear, emergency ltg battery kit, grill, IP20 (dining

hall), connection and adjustment,

no 9.00

3


electronic gear,, mirror louver, IP20 (office), connection and

adjustment,

no 1.00

4



adjustment,

no 45.00

5


electronic gear,, cover, IP65 (kitchen), emergency lighting kit

with battery 1h for one of the lamp, electronic gears, connection

and adjustment,

no 5.00

6



adjustment,

no 42.00

7


electronic gear, emergency ltg battery kit, cover, IP65 (kitchen),

connection and adjustment,

no 3.00

8 Supply and install light fixture flush mount, 2x26W CFL lamp,

ECG, cover, IP54 (WC), connection and adjustment,

no 11.00

9 Supply and install light fixture 1х28W, Т5, electronic gear, with


no 16.00

adjustment,

10



adjustment,

no 17.00

11

Supply and install light fixture 2х26W, CFL, electronic gear,

with switch, surface mounted on wall, IP65, connection and

adjustment,

no 7.00

12

Supply and install emergency light, with battery for 1 hour, non-

maintained operation, 1x8W, IP20, connection, wall-mounted,

operating in case of mains failure, connection, tests

no 10.00

13 Supply and install emergency light, with battery for 1 hour, non-

maintained operation, 1x8W, IP65, connection,

no 17.00



no 17.00



no 14.00


surface-mounted

no 17.00


flush-mounted, including back box

no 14.00

18 Supply, install and connection of one-way double light switch

10А, surface-mounted

no 1.00

19 Supply, install and connection of two-way light switch 10А,

surface-mounted

no 12.00

20 Supply and install PIR motion detector no 8.00

21 Supply and install push-button, incl. back box no 15.00

22 Cable NYY4x1,5 – supply and install (for emergency lights) lm 280.00


0





С Sockets and supply of equipment

1 Supply and install water heater switch 2x25A with indicator

lamp

no 6.00

2 Supply and install socket SCHUKO- 16А/250V, flush mounted,

including back box, connection commissioning,

set 26.00



set 30.00



set 25.00



set 6.00



set 6.00


connection

set 8.00


connection

set 1.00


connection

set 6.00


connection

set 4.00


connection

set 5.00


connection

set 5.00


connection

set 8.00


connection

set 4.00


connection

set 6.00


connection

set 3.00

16 Supply and install local full-load switch 125А/380V, ІР55, set 4.00

connection

17 Supply and install emergency button type“ mush room“,

connection

set 3.00

18 Supply and install push-button with indicator lamp, 24V~ (WC),

connection

set 2.00

19 Supply and install two-button „on-off“ with indicator lamp

(kitchen), connection

set 2.00



0














35 Supply and install conduit 50mm floor screed (kitchen) lm 50.00

36 Supply and install flexible galvanized steel conduit 32mm on

surface of furniture, fixation

lm 100.00


installation

no 120.00


installation

no 150.00


40

make direct connection to equipment cable NYY 3x2,5, est.

Length 50lm, installed on cable tray and above false ceiling, incl.

PVC conduit 25mm in plastering lenght~5lm, connection, tests

set 10.00

D Cable trays

1




lm 40.00

2




lm 70.00

3




lm 90.00

4




lm 190.00

5



completion with hanging and connection elements, with

separator

lm 60.00

6




lm 5.00

7




no 15.00



no 5.00



no 2.00

E Public address

1 Supply and install 19U rack set 1.00

2 Supply and install announcement controller with power amplifier set 1.00

3 Supply and install microphone console 6 zones set 1.00

4 Supply and install battery charger set 1.00

5 Supply and install battery 12Ah set 2.00

6 Supply and install line control boards set 6.00

7 Programming set 1.00

8 Installation set 1.00

9 Supply and install loudspeaker for surface installation on wall,

1,5/3/6W/100V, 94dB/1W/1lm termination commissioning

set 2.00

10 Supply and install horn loudspeaker

3/5/10W/100V, 109dB/1W/1lm

set 5.00

11 Supply and install loudspeaker for false ceiling

1,5/3/6W/100V, 94dB/1W/1lm

set 20.00

12 Supply and install/pull cable FE180 E30 1x2x0,8, on tray or in

conduit

lm 970.00




installation

no 10.00


installation

no 5.00

17 Commissioning, programming, tests set 1.00

F Data/voice cabling

1

Supply and install board for ELV systems – 1 switch 8 ports

10/100, 2RJ outlets, TV splitter 1in/2out, free space for TV

amplifier

set 1.00

2 Double socket RJ45 cat5 surface mount, incl. termination no 4.00

3 Cable FTP cat5 – supply and install lm 40.00



6 Supply and install/pull FTP cat5e cable on cable tray lm 280.00


installation

no 4.00

G TV system

1 Supply and install TV outlet, incl. back box, connection set 2.00

2 Supply and install/pull coaxial cable 75ohlm lm 15.00



5 Supply and install/pull coaxial cable 75ohlm on cable tray lm 80.00


installation

no 2.00

H Grounding

1 Supply and lay mesh AlMgSi, 8 mm, on roof lm 580.00

2 Support for mesh AlMgSi - roof no 1,000.0

0

3 Universal connection clamp no 40.00

4 Supply materials and make grounding – 2 galvanized steel rods,

3lm length

set 12.00

5 Test terminal set 12.00

6 Supply and install galvanized steel bar 40/4мм lm 650.00

7 Wedge connector for galvanized bar no 130.00

8 Cross terminal for galvanized bar no 30.00

9 Supply and install galvanized grounding plate 300/30mm set 20.00

10 Supply and install flex copper wire 6sq mm, yellow/green lm 95.00

11 Supply and install cable lug 6sqmlm, copper no 460.00

12 main grounding plate set 1.00

13 Tests, commissioning, adjustments

I CCTV

1 Supply and install 8-channel DVR set 1.00

2 Supply and install 20 inch let monitor -220 volt set 1.00

3 Supply and install dome vandal-resistant CCTV camera, 700TV

lines, infrared lighting

set 8.00

4 Supply and install coaxial cable or UTP cat 5e lm 800.00




J Intruder Alarm

1 Supply and install control panel, 192 zones, 8 groups, 999 codes,

memory for 2048 events

set 1.00

2 Supply and install power supply no, incl. accumulator,

transformer, tamper

set 1.00

3 Supply and install keyboard no 2.00

4 Supply and install zone expander no 2.00

5 Supply and install accumulator 12V/7Ah no 1.00

6 Supply and install net transformer no 1.00

7 Supply and install PIR detector with qaudriple PIR element no 6.00

8 Supply and install volume PIR detector – ceiling mount no 12.00

9 Supply and install door magnetic contact no 4.00

10 Supply and install acoustic glass-break detector no 10.00

11 Supply and install siren no 1.00

12 Supply and install 6-wire CQR cable lm 600.00

13 Supply and install cable NYY 3x1 lm 50.00




h Fire Alarm

1 Addressable fire detection panel, 1 loops, 127 addresses/loop,

events printer, LCD display, PSU

set 1.00

2 Analogue addressable optical smoke detector set 25.00

3 Analogue addressable optical temperature detector set 6.00

4 Analogue detector base set 31.00

5 Addressable manual call point set 6.00

6 Fire bell set 3.00

7 Base with short circuit isolator set 1.00

8 Accumulator 12V/12Ah set 2.00

9 LED remote indicator set 6.00

10 Addressable module - 2 relay outputs set 1.00

11 Self-combustion flex conduit Ø16, lm 200.00

12 Fireproof cable 2х1кв.mm, ELAN TW-1,0-GR3 lm 300.00

13 Cable 3х1 кв. mm, NYY lm 50.00

SUB TOTAL OF- B

See attachment below BOQ for detailed:

Attachment-1: Main switchboard kitchen

Attachment-2 Main switchboard kitchen

Attachment-3 Switchboard for lighting

Attachment-4 Switchboard for convicting type Owens

Attachment-5 Switchboard for deep fryers

Attachment-6 Switch board for oven

Attachment-7 Switchboard for self-service line

Attachment-8 Switchboard for food package zone

Attachment-9 Switchboard for food preparation,

dishwashers

Attachment-10 Switchboard for kitchen cold food

preparation

Attachment-11 Switchboard for refrigerated chambers

Attachment-12 switchboard for ventilation

PART-C:SANITARY, WATER SUPPLY ANS SEWERAGE

WORKS

A. WATER SUPPLY




mortar 1: 3.

lm 62.00




mortar 1: 3.

lm 31.00




mortar 1: 3.

lm 23.00




mortar 1: 3.

lm 35.00




mortar 1: 3.

lm 41.00




mortar 1: 3.

lm 19.00




mortar 1: 3.

lm 24.00




3.

lm 3.00




3.

lm 28.00




lm 6.00




lm 6.00




lm 68.00

16 Supply and Fix galvanized pipes 2 1/2'', inclusive all fittings and



lm 22.00




lm 55.00

18 Supply and fix Stop valve dia 20 mm no 84.00





23 Supply and fix stop ball valve dia 4'', no drain no 1.00








31 Supply and fix stop gate valve dia 40 mm, drain no 1.00

32 Supply and fix stop gate valve dia 4'', drain no 1.00

32 Supply and fix filter dia 4'', drain no 1.00





37 Supply and fix return valve dia 4'' no 1.00

38 Supply and fix pressure valve no 6.00

39 Supply and fix electrical water heater capacity 10 lt, Pn= 1.5 Kw,

all connectors inclusive, testing and brackets and auxiliary

fittings inclusive

no 1.00




no 2.00




no 3.00

42 Supply and fix 20lm hose, Ф20 stop valve, storz thread, fireman

nozzle 2"

no 5.00

43 Supply and fix compound water meter no 1.00



46 Supply and fix brackets 2'',vertical no 5.00



47 Supply and fix brackets 2'' horizontal no 28.00

48 Supply and fix brackets 2 1/2, horizontal no 8.00

49 Supply and fix brackets 4 '', horizontal no 16.00

50 Supply and fix wash-hand basin hot water mixer, standing type,

all accessories inclusive, with all connectors inclusive

no 4.00

51 Supply and fix wash-hand basin hot water mixer (kitchen sink),

standing type, all accessories inclusive, with all connectors

inclusive

no 22.00

52 Supply and fix wash-hand basin hot water mixer, wall type, all

accessories inclusive, with all connectors inclusive

no 37.00


inclusive, holder connection

no 2.00


inclusive, ausgus

no 1.00

55 Supply and fix hot water shaver mixer, all accessories inclusive no 1.00


walls

no 5.00


walls

no 20.00


walls

no 20.00

59 Supply and fix pipe insulation 4'', D=19 mm, on external walls no 27.00






64 Supply and fix pipe insulation 2 1/2'', D=9 mm no 22.00


66 Supply and fix plugs, various types 20mm -63 mm no 175.00

67 Disinfection and pressure testing water supply pipe line lm 442.00

B. SEWAGE

1 Waste evacuation cum 5.00


t=3,2 mm

lm 116.00


t=4,7 mm

lm 102.00


brackets and hangers inclusive, t=2 mm

lm 64.00

5 Supply and fix PVC pipe SN 8 dia 50 mm, t=2 mm, all fittings


lm 44.00

6 Supply and fix PVC pipe SN 4 dia 110, t=2 mm, all fittings


lm 40.00



no 5.00



no 2.00

9 Supply and fix cast iron pipe dia 50 mm, t=4 mm., all fittings

inclusive, fix in bed of mortar 1: 3 and finish

lm 16.00



flush

no 2.00


fittings inclusive, fix in bed of mortar 1: 3 and finish, side flush

no 26.00

12 Supply and fix cast iron floor trap dia 110/ 50 mm, t=4 mm, all


flush, residue filter inclusive

no 26.00

13 Supply and fix cast stainless steel linear floor trap(L=2000mm),

all fittings inclusive

no 2.00

14 Supply and fix wash-hand basin bottle trap, single-bowl type, all


no 63.00

15 Supply and fix wash-hand basin bottle trap, double-bowl type, all


no 1.00

16 Supply and fix WC " mono block" -S type, PVC cover , all water

and sewage connectors inclusive, sealing and testing

no 10.00

17 Supply and fix porcelain wash-hand basins, wall mounted, all



no 40.00

18 Supply and fix porcelain wash-hand basins, standing type, all



no 1.00

19 Supply and fix grease separator, floor type, all accessories

inclusive, sealing and testing

no 7.00



no 64.00



no 44.00

22 making Trench width 1200mm and depth 1200mm cum 230.00

23 Sandy Layers under Pipes cum 21.00

24 Backfilling with Tamping cum 210.00


inclusive

no 14.00


inclusive

no 14.00


mm, seals inclusive

no 6.00


mm, seals inclusive

no 8.00

29 making manhole 600/600/800 mm no 10.00

30 Supply and fix of outside manhole to a depth of 2 lm, with iron

cover inclusive

no 2.00

31 Disinfection and testing sewage pipe line lm 350.00

32 Wall openings blocking 200/200 mm no 40.00

33 making and blocking of Strap Footing openings 200/200 mm no 20.00

34 Existing sewage pipeline conductivity testing lm 40.00

Sub total of C

PART-D: HEATING, VENTILATION & AIR

CONDITIONING (HVAC)

A Design and approval set 1.00

B Work

I. Ventilation

I.I Hot Kitchen Extract Air System

3 Extract fan, duct able, with motor out of air stream, incl. flexible

connections, el.board and control



no 1.00

4 Transfer grille


no 4.00

5 Air ducts of black steel sheets, welded joints, rectangular -

straight and shaped

sqm 32.00



no 1.00

I.II Food Proceeding Extract Air System


control



no 1.00



no 9.00



no 4.00

10 Transfer grille


no 3.00



no 1.00


shaped

sqm 30.00


I.III Extract Air System - Storages and WC


control



no 1.00



no 8.00

16 Transfer grille


no 4.00



no 1.00


shaped

sqm 28.00


20 Fire damper 200/200 mm no 2.00

I.IV Supply Air System

21 Air Handling no /AHU/, incl. el.board and control, consisting of: set 1.00

Supply fan



Electrical air heater

Heating capacity 67 kW

Air intake louver - adjustable /0-100% fresh air/, including

sensor, adjustable control valve and electrical wiring

Air filter class G4


22 Duct able silencer


no 1.00



no 12.00



no 1.00



no 3.00


shaped

sqm 192.00


28 Rubber sheet insulation for ducts sqm 200.00

I.V Radiator Heating

29 Electrical convection heater with thermostat and fixing elements

Heating capacity 2000 W

no 10.00

SUB TOTAL OF - D

PART-E: KITCHEN Equipment’s

Kitchen equipment



No 2.00



No 1.00

3 Freezer room with door, Set racks stainless steel, pm No 1.00

3,4kw/380V, drain ф50,ext. dimensions 1900х3200х2400 mm



No 1.00



No 1.00



No 1.00



9 Refrigerated cabinet, one door-type ; Capacity= 421 lt;

temperature range +5° ÷ + 10°C; Pn=


No 1.00

10 Refrigerated cabinet, one door-type GN 2/1; Capacity= 654 lt;

temperature range=0° ÷ + 10°C; Pn=


No 4.00

11 Refrigerated cabinet, two door-type GN 2/1; Capacity= 1432 lt;

temperature range=0° ÷ + 10°C; Pn=0,75kW/220V,


No 1.00

12 meat mincer 300кg/h; Pn=1,1kW/400V,dimension420х300х500

mm

No 1.00

13 Refrigerated cabinet, wall-adjacent, two doors , stainless steel;

Pn=0,4kw/220V,dimension 1345х600х870 mm

No 8.00

14 Potato peeler machine, load capacity 18 kg.;

Pn=1,1kW/380V;Water supply connector 3/4''; Savage connector

dia 50 mm,dimension400х770х930 mm

No 1.00

14.1 Potato peeler stand with filter, stainless steel No 1.00

15 Vegetable slicer with 5 discs included, electric; Pn=

0,37kW/400V/230V/50Hz,dimension220X610X520 mm

No 2.00


stainless steel,dimension2200х700х850 mm

No 1.00


shelf.dimension1250х600х850 mm

No 2.00



No 1.00

19 Combi Oven for pastries, 10 trays 400x600 mm capacity;

Pn=16,0kW/400V/50÷60Hz;Water supply connector 3/4'';

Sevage connector dia 50 mm,dimension965х850х1250 mm

No 2.00

19.1 Combi Oven stand; tray guiders inclusive No 2.00

20 Electric cooker, with 4 round electric plates,

Pn=10.4kW/400V/50÷60Hz; dimension800х700х290 mm

No 1.00

20.1 Stand open for cooker with bottom shelf, stainless,


No

21 Hood with stainless plate the wall filters and lighting 220V,


No 1.00

22 Planetary mixer with three attachments, volume bass -20 Lt.;

bass Ø320х300hPn=0.55kW/220V,dimension470/540/920

No 1.00

23 machine for mixing dough, capacity 18kg/cycle, 54kg/hour, 32l

capacity, stainless steel bowl Ø360h210h, pivoting head and

subwoofer Pn=0,75kW/220V,dimension830х530х880 mm

No 1.00

24 Cutter 8 lt; Pn= 0,75 кW/220V, dimension240х310х620 mm No 1.00

25 meat-slicer dia 250; Pn= 0,25 кW/220V; speed=300 rpm No 1.00

26 Frying pan, "turn-type", 80 lt, electric, Pn=9,1kW/400V/50Hz,

Water supply connector 3/4''; Savage connector dia 50 mm,


No 2.00

27 Steam cooker, indirectly heated, 100 lt, electrical

;Pn=16kW/400V/50÷60Hz;Water supply connector 3/4''; Savage

connector dia 50 mm,dimension800х900х900

No 2.00


220V,dimension1700х2000х450

No 1.00

29 Fryer 2x22 lt, electric, stainless steel,

Pn=2x18kW/400V,dimension800х900х900 mm

No 3.00

30 Electric grill, riffle two sections, stainless steel,

Pn=11,4kw/400V,dimension800х900х900 mm

No 3.00



No 1.00

32 Electric Cooker, with 6 plates 300x300 and oven 2/1 GN;

Pn=28.5kW/380V/50÷60Hz;dimension1200х900х900 mm

No 6.00



No 1.00

34 microwave, console-type wall suspended; Pn=0.7kW/220V, 2pcs

consoles,dimension517х412х297 mm

No 2.00

35 Combi steamer Oven, capacity 20+1 GN-2/1 ;

Pn=59,4kW/380V;Water supply connector 3/4''; Savage

connector dia 50 mm; Stop-cock,dimension1105х996х1819 mm

No 3.00

36 Hood with stainless plate the wall filters


No 3.00

37 Dish-washer, electrical, side loaded; Pn= 6,20 kW/400V/50Hz;

Water supply connector 3/4''; Sevage connector dia 50


No 1.00


lighting for 4GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;



No 6.00

38.1 Neutral unit closed on 3 sides to a line of self-

Service,dimension400х700х900 mm

No 3.00


lighting for 5 GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;


mm,dimension1780x700x1285 mm

No 2.00

40 Cold plate no with window with a smooth line to self, with 2

doors GN and right motor 270 Lt., Working pace. range: +2 ° ÷

+10 ° C, (10 pieces 1/4 GN)Pn= 0.419kW/220V, drain

ф50,dimension1345х700х1295

No 2.00

41 Slider to the line of self stainless steel,dimension10250x450 No 1.00

42 Section trays, cutlery and bread,

stainless,dimension500х700х1400 mm

No 2.00

43 Refrigerated cabinet, one glass door -type ; temperature range

+5° ÷ + 10°C; Pn= 0.21kW/220V,dimension600х600х2000 mm

No 4.00


drain ф50, inner dimension 2400х2200х2400 mm

No 1.00

45 Packing machine, pm 0,4kw/380V No 2.00



No 1.00



No 2.00



No 3.00



No 1.00



No 1.00



No 2.00

52 Tray trolley 15 trays;1/1 GN, stainless


No 7.00



No 2.00



No 2.00



No 2.00



No 2.00

57 Input element to a dishwasher with 1 sinks,400х400х250,

stainless steel; dimension1500х750х900 mm

No 1.00

57.1 Shower tap to input table No 1.00

58 Wheeled trash bin stainless steel,Ф400 No 4.00

59 Output element for dishwasher with extra


No 1.00



No 1.00



No 1.00

62 Stainless steel shelf on 4 levels with perforated

shelves,dimension1170х630х1870 mm

No 8.00



No 1.00

64 Sinks 1 bath 800х600х330, stainless steel;

dilmension1000х700х600

No 1.00

65 Working table wall-adjacent with two sinks 700h500h300,

stainless steel; dimension1700х700х850

No 1.00



No 1.00


steel, dimension450х600х850 mm

No 1.00

68 Cutting bench, PE type 40мм,dimension600х600х850 mm No 2.00



No 2.00


stainless steel,dimension1850х700х850

No 1.00



No 1.00


stainless steel,dilmension1500х600х850 mm

No 1.00



No 3.00



No 1.00

75 Working table, stainless steel, with under shelf


No 2.00

76 Tray troley 16 trays; 400x600 mm, stainless


No 3.00



No 1.00

78 Flour container PVC on wheels No 1.00



No 1.00



No 1.00



No 1.00



No 1.00



No 1.00

84 Working table, wall-adjacent, stainless steel with under shelf,


No 1.00


steel, dimension 2250х600х850 mm

No 1.00

86 Cart trays of dirty dishes, dimension550х390х1800 mm No 4.00

87 Store shelf, 4 levels, galvanized steel, dimension1000х600х2000

mm

No 12.00

88 Cabinet lock for detergents, stainless steel,


No 1.00

Kitchen utensils

1 Knife Professional universal, 21 cm No 12.00

2 Kitchen knife, 29 cm No 5.00

3 Sharpening blade No 3.00

4 Scissors for chicken with a steel blade and a plastic handle No 3.00

5 White cutting board with vacuum feet, dimension 450X300X12 No 5.00

6 Brown cutting board for chicken with vacuum feet, dimension

450X300X12

No 1.00

7 Blue cutting board for fish with vacuum feet ,dimension

450х300х12

No 1.00

8 Red cutting board for meat with vacuum feet, dimension

450х300х12

No 1.00

9 Green cutting board for vegetables with vacuum feet, dimension

450х300х12

No 1.00

10 Wire breaking 35 cm, stainless steel INOX 18/10, 35 cm No 3.00

11 Ladle 0.2 liters, stainless steel INOX 18/10, 9 cm-200 lm No 5.00

12 Ladle 0.25 liters, stainless steel INOX 18/10, 10 cm- 250 lm No 5.00

13 Slotted spoon 10 cm, stainless steel INOX 18/10 No 5.00

14 Turner 12/7 cm, stainless steel INOX 18/10 No 5.00

15 Clip grill 30 cm, stainless steel No 4.00

16 Colander, stainless steel INOX 18/10 with 3 mm holes No 3.00

17 Conical strainer, stainless steel INOX 18/10, 20 cm No 3.00

18 Sieve, made of stainless steel, diameter 30 cm No 2.00

19 Can-opener, maximum cans height - 55 cm No 1.00

20 Peeler for fruits and vegetables with a sliding blade 4 cm No 2.00

21 Grid for oven, stainless steel GN 1/1 No 20.00

22 Tetrahedral grater, made of stainless steel INOX 18/10 No 2.00

23 Wooden meat mallet No 3.00

24 Garlic presses No 3.00

25 Turner perforated, stainless steel INOX 18/10, dimensions 8.5 x

8 cm, total length 33 cm

No 5.00

26 Casserole pan, 32 cm No 10.00

27 Casserole pan ,28 cm No 6.00





32 Stand for 8 chickens, GN 1/1 No 16.00

33 Stainless steel container, dimension GN - 1/1-65mm No 20.00

34 Stainless steel container, dimension GN - 1/1-100 mm No 60.00






40 Cover GN 1/2 No 10.00



43 Cover GN 1/1 No 10.00

44 Stainless steel container perforated, GN-2/1-100 mm No 6.00

45 Baking pan ,600х400 No 30.00

46 Perforated baking pan,600х400 No 20.00

47 Roller for cutting dough No 2.00

48 Confectionery spatula ,25 cm No 2.00

49 Confectionery spatula ,15X8 No 2.00

50 Wooden rolling pin 50 cm, made of beech wood with a diameter

4 cm

No 2.00



53 Basket rack for dishwasher No 8.00

54 Basket trays for dishwasher,50X50cm No 8.00

55 Basket teacups for dishwasher,50X50cm No 8.00

56 Cutlery basket for dishwasher No 6.00

57 Dishwasher basket base, 50X50 cm No 4.00


59 Stainless steel container, GN-2/1-40 mm No 4.00





64 Perforated stainless steel container GN-2/1-65 No 16.00

65 Stainless steel container perforated, GN-2/1-100 No 8.00

66 Cover GN 1/2 No 10.00

67 Grillage Stainless steel, GN2/1 No 12.00

SUB TOTAL OF- E

GRAND TOTAL OF A+B+C+D+E

1

UNHCR VENDOR REGISTRATION FORM – (Rev. Feb. 10)

Section 1: Company Details and General Information 1. Name of Company: 2. Street Address: 3. P.O. Box and Mailing Address: Postal Code: City: Country: 4. Tel: 5. Fax: 6. Email: 7. WWW Address: 8. Contact Name and Title: 9. Email: 10. Parent Company (Full legal / officially registered company name): 11. Subsidiaries, Associates - name, city, country (attach a List if necessary): 12. International Offices/Representation (Countries where the Company has local Offices/Representation): 13. Type of Business (Mark one only): Corporate/ Limited: Partnership: Other (specify): 14. Nature of Business: Manufacturer: Authorised Agent: Trader: Consulting Company: Other (specify): 15. Year Established: 16. Number of Full-time Employees: 17. Licence no./State where registered: 18. VAT No./Tax I.D: 19. Technical Documents available in: English French Spanish Russian Arabic Chinese Other (specify) _________________ 20. Working Languages: English French Spanish Russian Arabic Chinese Other (specify) _________________ Section 2: Banking Information

21. Bank Name: 22. Branch Name: 23. Branch Address: 24. Tel. number:

25. Fax number:

26. Bank Account Number: 27. Account Name: 28. Account currency: 29. Swift/Bank Identifier Code (BIC): 30. International Bank Account Number (IBAN): 31. Routing Bank details (if applicable): full details to be provided as per above If multiple bank accounts exist that may be relevant to UNHCR, please provide details for each account.

businessanalysis

Text Box

6-1N-1 UNHCR Supply Manual

2

Section 3: Technical Capability and Information on Goods / Services Offered 32.. Quality Assurance Certification (e.g. ISO 9000 or Equivalent) (please provide a Copy of your latest Certificate): 33. For Goods only, do those offered for supply conform to National/International Quality Standards? Yes No 34. List below up to a maximum of ten (10) of your core Goods/Services offered: Description (one Line for each Item) National/International Quality Standard to which Item conforms Section 4: Experience 35. Annual Value of Total Sales for the last 3 Years: Year ______: USD___________ Year ______: USD___________ Year ______: USD___________ 36. Annual Value of Export Sales for the last 3 Years: Year ______: USD___________ Year ______: USD___________ Year ______: USD___________ 37. If available, please provide a copy of the company's latest annual or audited Financial Report. Please note that the latest audited financial report

may be requested in case of a contract with UNHCR. Do you have outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern? Yes No

If available, please provide Credit Rating by Dun and Bradstreet or equivalent:

38. Recent Contracts with the UN and/or other International Aid Organizations: Organization: Value: Year: Goods/Services Supplied: Destination: USD ________________________ _ USD ________________________ USD ________________________ USD ________________________ 39. To which Countries has your Company exported and/or managed Projects over the last 3 Years? Section 5: UN Global Compact Initiative 40. Is your company aware of the UN Secretary General’s Global Compact initiative, which can be viewed at http://www.unglobalcompact.org? Yes No If yes, have you signed up to this initiative or are you going to sign up to? Please state:

3

Section 6: Environment 41. Does your Company have a written Statement of its Environmental Policy? (If yes, please attach a Copy) Yes No 42. Write down the name, qualification and contact details of your company’s environmental focal point. Name: ______________________ Qualification: ____________ Telephone: ______________________ Email: _________________ 43. Does your organisation hold any accreditation such as ISO 14001 related to the environment? Yes No If yes, please attach a copy. Section 7: Anti Personnel Mines 44. By signing this VRF, potential vendor warrants and represents that neither it, its parent entities (if any), nor any of its subsidiary or affiliated entities (if any) is engaged in the sale or manufacture, either directly or indirectly, of anti-personnel mines or any components produced primarily for the operation thereof. Please confirm by answering Yes or No below. Yes No Any breach of this clause may lead to the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database. Section 8: Child Labour 45. By signing this VRF, potential vendor warrants and represents that it is not engaged in any practice inconsistent with the Rights set forth in the Convention on the Rights of Child which requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or to be harmful to the child’s health and physical, mental, spiritual, moral or social development. Do you agree with this? Yes No Any breach of this clause may result in the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database.

Section 9: Official not to benefit

46. By signing this VRF, potential vendors confirm that they have read, understood and will comply with the UNHCR policy on the “zero tolerance” that strictly prohibits the acceptance of any type of gift and/or hospitality by UN staff members participating in the procurement process. Please confirm. Yes No Any breach of this clause may lead to the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database. Section 10: Others 47. Please list any Disputes your Company has been involved in with UN Organizations over the last 3 Years: 48. List any National or International Trade or Professional Organizations of which your Company is a Member. 49. Is your company already registered with the United Nations Global Marketplace (UNGM)? If so, please provide registration number.

50. Certification: I, the undersigned, hereby accept the UNHCR General Conditions, a copy of which has been provided to me, and warrant that the information

provided in this form is correct and, in the event of changes, details will be provided as soon as possible: 51. Self Declaration: I, the undersigned, declare that: (a) Our company is not involved in any fraudulent or corrupt activities and has not been in the past, and is not currently under any investigation for

any such activities which would render our company unsuitable for business dealing with UNHCR. (b) Our company is not on, or associated with a company or individual, groups, undertakings and entities that are on the consolidated list

established and maintained by the committee established by the UN Resolution No. 1267 (www.un.org/sc/committees/1267/consolist.html). (c) Our company is not on, or associated with a company or individual that are subject to the list of Independent Inquiry Committee into United

Nations Oil-for-food programme (www.iic-offp.org). (d) Our company is not currently removed, invalidated or suspended by any other UN Headquarters, or Field Offices or any other UN Agencies

(including the World Bank) Name: Functional Title: Signature: Date:

4

Please mail completed form to*: United Nations High Commissioner for Refugees

Procurement Management & Contracting Service HQSF00 Head, Procurement Management & Contracting Service

Ipoly utca 5a/b/c 1133 Budapest

Hungary

*Registration form to be returned to the relevant UNHCR Office

Companies that are registered with UNHCR and that have no purchase history over three years shall be inactivated. UNHCR may require new registration documentation from suppliers in case new business opportunity appears.

INSTRUCTIONS FOR COMPLETION The form should be typewritten in uppercase and completed clearly and accurately ensuring that all questions are answered. The numbers below correspond to item numbers on the registration form: Section 1:

1. Full name of company.

2. Full street address.

3. Full mailing address (including P.O. Box, if any).

4. Telephone number, including correct country and area codes.

5. Fax number, including country and area codes.

6. Email address.

7. WWW Address.

8. Provide name of person (including title) or department to whom correspondence should be addressed.

9. Provide email address of contact person.

10. Full legal name of parent company, if any.

11. Please provide, on a separate sheet if necessary, names and addresses of all subsidiaries & associates if any.

12. Please provide countries where the company has local offices or representation.

13. Please tick one box. If other; please specify.

14. Please tick one box. If other; please specify. If the company is a manufacturer of some products and a trader/agent of others which they do not manufacture, both boxes should be ticked.

15. Indicate the year in which the organization was established under the name shown in Item 1.

16. Indicate the total number of full-time personnel in the company.

17. Provide the license number under which the company is registered, or the State where it is registered.

18. Provide the VAT number or Tax I.D. of the company.

19. Please tick the boxes for which languages the company is able to provide technical documents. Please specify other languages.

20. Please tick the boxes for which languages the company is able to work in. Please specify other languages.

Section 2:

21. Full name of bank.

22. Name of branch.

23. Address where branch is located.

24. Telephone number, including correct country and area codes.

25. Fax number, including country and area codes.

26. Number of the company account.

27. Name in which the account is held (important: this should be the company name).

28. Currency of the account.

5

29. Swift code for the account.

30. International Bank Account Number (IBAN).

31. Should a routing be required for international payments, please provide full details of intermediate bank(s).

Section 3:

32. List any Quality Assurance Certificates (e.g. ISO 9000 series) that have been issued to your company and provide a copy of the latest certificates.

33. Indicate whether the company's products conform to national/international standards. If yes please attach copies of the certificates.

34. Please list up to 10 of the core goods/services offered. For each item, list the National/International Quality Standard to which it conforms.

Section 4:

35. Provide the total annual sales for the organization for the last 3 financial years in USD.

36. Provide the total export sales for the organization for the last 3 financial years in USD. 37. Please provide a copy of your most recent annual report or audited financial report. Please tick ‘yes’ or ‘no’ to reflect whether your company has

any outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern? If available, provide a rating by Dun and Bradstreet or equivalent (specify which).

38. Enter the name(s) of UN organizations which your company has dealt with recently. Provide the value and the year of the contract, the goods/services supplied and the country of destination of each contract. If you have had more than 5 of such contracts, please attach a separate sheet indicating the others. Documentary evidence of such contracts may be required, e.g. copies of purchase orders. Organizations in the UN system are: UN; UNCTAD; UNEP; UNCHS(Habitat); UNICEF; UNDP; WFP; UNHCR; UNRWA; UNFPA; UNOPS; UNU; ILO; FAO; UNESCO; ICAO; WHO; WB; IMF; UPU; ITU; WMO; IMO; WTO; WIPO; IAPSO; IFAD; UNIDO; IAEA; ITC; ECA; ECE; ECLAC; ESCAP; ESCWA.

39. List export markets, in particular, all developing countries to which your company has exported over the last 3 years.

Section 5:

40. Please confirm if your company is aware of the UN Global Compact Initiatives – ten universally accepted principles of Human Rights, Labour, Environment and Anti-Corruption – by marking Yes or No. Also, please state if you have signed up to this initiative or you intend to do so.

Section 5:

41. The Earth Summit, held in Rio de Janeiro in 1992, emphasised the necessity to protect and renew the earth's limited resources. Agenda 21 was adopted by 178 governments and lays an emphasis for the UN to exercise leadership, i.e. towards promoting environmental sensitive procurement policies for goods and services. Please indicate whether your company has a written statement of its Environmental Policy and, if so, please provide a copy.

42. Provide the name, qualification and contact details (e-mail and telephone) of your environmental focal point.

43. Please indicate if your organisation holds any accreditation such as ISO 14001 related to the environment. If so, please enclose copies of such certification.

Section 7:

44. UNHCR expects all suppliers with whom it does business with to obey with the non-engagement in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines. Please mark yes if you are in agreement and no if otherwise.

Section 8:

45. UNHCR expects all suppliers with whom it does business with to obey with the non-engagement in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, the International Labour Organization (ILO) Minimum Age Convention or the Prohibition and Immediate Elimination of the Worst Forms of Child Labour Convention. Please mark yes if you are in agreement and no if otherwise.

Section 9:

46. Official benefits: UNHCR adopted “zero tolerance” policy that strictly prohibits the acceptance of any type of gift and/or hospitality by UN staff members participating in the procurement process. Please confirm your acceptance by answering Yes or No if otherwise.

Section 10:

47. List all disputes with UN organizations which your organization has been involved in over the last 3 years. If more space is required, please use a separate sheet.

48. Provide details of all national and international trade or professional organizations to which your company belongs.

49. UNHCR accepts UNGM-registered companies into its database, subject to submitting a hardcopy of a complete set of vendor registration form with necessary attachments. The registration number provided by UNGM should be given.

6

50. Please read carefully the enclosed UNHCR General Term and Conditions, as signing of the form signifies acceptance. The form should be signed by the person completing it and their name and title should be typed, along with the date.

51. Please sign a self declaration stating that:

(a) Your company is not involved in any fraudulent and corrupt activities and has not been in the past, and is not currently under any investigation for such activities which would render your company unsuitable for business dealing with UNHCR.

(b) Your company is not on, or associated with a company or individual, groups, undertakings and entities that are on the consolidated list established and maintained by the committee established by the UN Resolution No. 1267 (www.un.org/sc/committees/1267/consolist.html)

(c) Your company is not on, or associated with a company or individual that are subject to the list of Independent Inquiry Committee into United Nations Oil-for-food programme (www.iic-offp.org)

(d) Your company is not currently removed, invalidated or suspended by the UN Headquarters or any of its field offices or any other UN agency Headquarters or any of their field offices.

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CONTRACTS FOR THE PROVISION OF SERVICES REV.: JANUARY 2010

1. LEGAL STATUS OF THE PARTIES: The United Nations Office of the High Commissioner for Refugees

(“UNHCR”) and the Contractor shall also each be referred to as a “Party” hereunder, and:

1.1 Pursuant, inter alia, to the Charter of the United Nations and the Convention on the Privileges and Immunities

of the United Nations, UNHCR, as a subsidiary organ of the United Nations, has full juridical personality and

enjoys such privileges and immunities as are necessary for the independent fulfillment of its purposes.

1.2 The Contractor shall have the legal status of an independent contractor vis-à-vis UNHCR, and nothing

contained in or relating to the Contract shall be construed as establishing or creating between the Parties the

relationship of employer and employee or of principal and agent. The officials, representatives, employees, or

subcontractors of each of the Parties shall not be considered in any respect as being the employees or agents of

the other Party, and each Party shall be solely responsible for all claims arising out of or relating to its

engagement of such persons or entities.

2. SOURCE OF INSTRUCTIONS: The Contractor shall neither seek nor accept instructions from any authority external

to UNHCR in connection with the performance of its obligations under the Contract. Should any authority external to

UNHCR seek to impose any instructions concerning or restrictions on the Contractor’s performance under the Contract,

the Contractor shall promptly notify UNHCR in writing and provide all reasonable assistance required by UNHCR. The

Contractor shall not take any action in respect of the performance of its obligations under the Contract that may

adversely affect the interests of UNHCR, and the Contractor shall perform its obligations under the Contract with the

fullest regard to the interests of UNHCR.

3. RESPONSIBILITY FOR EMPLOYEES: The following provisions shall apply:

3.1 The Contractor shall be responsible for the professional and technical competence of the personnel it assigns to

perform work under the Contract and will select reliable and competent individuals who will be able to

effectively perform the obligations under the Contract and who, while doing so, will respect the local laws and

customs and conform to a high standard of moral and ethical conduct.

3.2 Such Contractor personnel shall be professionally qualified and, if required to work with officials or staff of

UNHCR, shall be able to do so effectively. The qualifications of any personnel whom the Contractor may

assign or may propose to assign to perform any obligations under the Contract shall be substantially the same,

or better, as the qualifications of any personnel originally proposed by the Contractor.

3.3 At the option of and in the sole discretion of UNHCR:

3.3.1 the qualifications of personnel proposed by the Contractor (e.g., a curriculum vitae) may be

reviewed by UNHCR prior to such personnel’s performing any obligations under the Contract;

3.3.2 any personnel proposed by the Contractor to perform obligations under the Contract may be

interviewed by qualified staff or officials of UNHCR prior to such personnel’s performing any

obligations under the Contract; and,

3.3.3 in cases in which, pursuant to Article 3.3.1 or 3.3.2, above, UNHCR has reviewed the qualifications

of such Contractor’s personnel, UNHCR may reasonably refuse to accept any such personnel.

3.4 Requirements specified in the Contract regarding the number or qualifications of the Contractor’s personnel

may change during the course of performance of the Contract. Any such change shall be made only following

written notice of such proposed change and upon written agreement between the Parties regarding such change,

subject to the following:

3.4.1 UNHCR may, at any time, request, in writing, the withdrawal or replacement of any of the

Contractor’s personnel, and such request shall not be unreasonably refused by the Contractor.

REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF SERVICES PAGE 2

3.4.2 Any of the Contractor’s personnel assigned to perform obligations under the Contract shall not be

withdrawn or replaced without the prior written consent of UNHCR, which shall not be unreasonably

withheld.

3.4.3 The withdrawal or replacement of the Contractor’s personnel shall be carried out as quickly as

possible and in a manner that will not adversely affect the performance of obligations under the

Contract.

3.4.4 All expenses related to the withdrawal or replacement of the Contractor’s personnel shall, in all

cases, be borne exclusively by the Contractor.

3.4.5 Any request by UNHCR for the withdrawal or replacement of the Contractor’s personnel shall not be

considered to be a termination, in whole or in part, of the Contract, and UNHCR shall not bear any

liability in respect of such withdrawn or replaced personnel.

3.4.6 If a request for the withdrawal or replacement of the Contractor’s personnel is not based upon a

default by or failure on the part of the Contractor to perform its obligations in accordance with the

Contract, the misconduct of the personnel, or the inability of such personnel to reasonably work

together with UNHCR officials and staff, then the Contractor shall not be liable by reason of any

such request for the withdrawal or replacement of the Contractor’s personnel for any delay in the

performance by the Contractor of its obligations under the Contract that is substantially the result of

such personnel’s being withdrawn or replaced.

3.5 Nothing in Articles 3.2, 3.3 and 3.4, above, shall be construed to create any obligations on the part of UNHCR

with respect to the Contractor’s personnel assigned to perform work under the Contract, and such personnel

shall remain the sole responsibility of the Contractor.

3.6 The Contractor shall be responsible for requiring that all personnel assigned by it to perform any obligations

under the Contract and who may have access to any premises or other property of UNHCR shall:

3.6.1 undergo or comply with security screening requirements made known to the Contractor by UNHCR,

including but not limited to, a review of any criminal history;

3.6.2 when within UNHCR premises or on UNHCR property, display such identification as may be

approved and furnished by UNHCR security officials, and that upon the withdrawal or replacement

of any such personnel or upon termination or completion of the Contract, such personnel shall

immediately return any such identification to UNHCR for cancellation.

3.7 Not less than one working day after learning that any of Contractor’s personnel who have access to any

UNHCR premises have been charged by law enforcement authorities with an offense other than a minor traffic

offense, the Contractor shall provide written notice to inform UNHCR about the particulars of the charges then

known and shall continue to inform UNHCR concerning all substantial developments regarding the disposition

of such charges.

3.8 All operations of the Contractor, including without limitation, storage of equipment, materials, supplies and

parts, within UNHCR premises or on UNHCR property shall be confined to areas authorized or approved by

UNHCR. The Contractor’s personnel shall not enter or pass through and shall not store or dispose of any of its

equipment or materials in any areas within UNHCR premises or on UNHCR property without appropriate

authorization from UNHCR.

4. ASSIGNMENT:

4.1 Except as provided in Article 4.2, below, the Contractor may not assign, transfer, pledge or make any other

disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the

Contract except with the prior written authorization of UNHCR. Any such unauthorized assignment, transfer,

pledge or other disposition, or any attempt to do so, shall not be binding on UNHCR. Except as permitted with

respect to any approved subcontractors, the Contractor shall not delegate any of its obligations under the

Contract, except with the prior written consent of UNHCR. Any such unauthorized delegation, or attempt to do

so, shall not be binding on UNHCR.

4.2 The Contractor may assign or otherwise transfer the Contract to the surviving entity resulting from a

reorganization of the Contractor’s operations, provided that:


4.2.1 such reorganization is not the result of any bankruptcy, receivership or other similar proceedings;

and,

4.2.2 such reorganization arises from a sale, merger, or acquisition of all or substantially all of the

Contractor’s assets or ownership interests; and,

4.2.3 the Contractor promptly notifies UNHCR about such assignment or transfer at the earliest

opportunity; and,

4.2.4 the assignee or transferee agrees in writing to be bound by all of the terms and conditions of the

Contract, and such writing is promptly provided to UNHCR following the assignment or transfer.

5. SUBCONTRACTING: In the event that the Contractor requires the services of subcontractors to perform any

obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be

entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor

that UNHCR reasonably considers is not qualified to perform obligations under the Contract. UNHCR shall have the

right to require any subcontractor’s removal from UNHCR premises without having to give any justification therefor.

Any such rejection or request for removal shall not, in and of itself, entitle the Contractor to claim any delays in the

performance, or to assert any excuses for the non-performance, of any of its obligations under the Contract, and the

Contractor shall be solely responsible for all services and obligations performed by its subcontractors. The terms of any

subcontract shall be subject to, and shall be construed in a manner that is fully in accordance with, all of the terms and

conditions of the Contract.

6. OFFICIALS NOT TO BENEFIT: The Contractor warrants that it has not and shall not offer any direct or indirect

benefit arising from or related to the performance of the Contract or the award thereof to any representative, official,

employee, or other agent of UNHCR. The Contractor acknowledges and agrees that any breach of this provision is a

breach of an essential term of the Contract.

7. INDEMNIFICATION:

7.1 The Contractor shall indemnify, defend, and hold and save harmless, UNHCR, and its officials, agents and

employees, from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature

brought by any third party against UNHCR, including, but not limited to, all litigation costs and expenses,

attorney’s fees, settlement payments and damages, based on, arising from, or relating to:

7.1.1 allegations or claims that the possession of or use by UNHCR of any patented device, any

copyrighted material, or any other goods, property or services provided or licensed to UNHCR under

the terms of the Contract, in whole or in part, separately or in a combination contemplated by the

Contractor’s published specifications therefor, or otherwise specifically approved by the Contractor,

constitutes an infringement of any patent, copyright, trademark, or other intellectual property right of

any third party; or,

7.1.2 any acts or omissions of the Contractor, or of any subcontractor or anyone directly or indirectly

employed by them in the performance of the Contract, which give rise to legal liability to anyone not

a party to the Contract, including, without limitation, claims and liability in the nature of a claim for

workers’ compensation.

7.2 The indemnity set forth in Article 7.1.1, above, shall not apply to:

7.2.1 A claim of infringement resulting from the Contractor’s compliance with specific written instructions

by UNHCR directing a change in the specifications for the goods, property, materials, equipment or

supplies to be or used, or directing a manner of performance of the Contract or requiring the use of

specifications not normally used by the Contractor; or

7.2.2 A claim of infringement resulting from additions to or changes in any goods, property, materials

equipment, supplies or any components thereof furnished under the Contract if UNHCR or another

party acting under the direction of UNHCR made such changes.

7.3 In addition to the indemnity obligations set forth in this Article 7, the Contractor shall be obligated, at its sole

expense, to defend UNHCR and its officials, agents and employees, pursuant to this Article 7, regardless of

whether the suits, proceedings, claims and demands in question actually give rise to or otherwise result in any

loss or liability.


7.4 UNHCR shall advise the Contractor about any such suits, proceedings, claims, demands, losses or liability

within a reasonable period of time after having received actual notice thereof. The Contractor shall have sole

control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with

the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and

immunities of UNHCR or any matter relating thereto, which only UNHCR itself is authorized to assert and

maintain. UNHCR shall have the right, at its own expense, to be represented in any such suit, proceeding, claim

or demand by independent counsel of its own choosing.

7.5 In the event the use by UNHCR of any goods, property or services provided or licensed to UNHCR by the

Contractor, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or

permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in

the event of a settlement, is enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost

and expense, shall, promptly, either:

7.5.1 procure for UNHCR the unrestricted right to continue using such goods or services provided to

UNHCR;

7.5.2 replace or modify the goods or services provided to UNHCR, or part thereof, with the equivalent or

better goods or services, or part thereof, that is non-infringing; or,

7.5.3 refund to UNHCR the full price paid by UNHCR for the right to have or use such goods, property or

services, or part thereof.

8. INSURANCE AND LIABILITY:

8.1 The Contractor shall pay UNHCR promptly for all loss, destruction, or damage to the property of UNHCR

caused by the Contractor’s personnel or by any of its subcontractors or anyone else directly or indirectly

employed by the Contractor or any of its subcontractors in the performance of the Contract.

8.2 Unless otherwise provided in the Contract, prior to commencement of performance of any other obligations

under the Contract, and subject to any limits set forth in the Contract, the Contractor shall take out and shall

maintain for the entire term of the Contract, for any extension thereof, and for a period following any

termination of the Contract reasonably adequate to deal with losses:

8.2.1 insurance against all risks in respect of its property and any equipment used for the performance of

the Contract;

8.2.2 workers’ compensation insurance, or its equivalent, or employer’s liability insurance, or its

equivalent, with respect to the Contractor’s personnel sufficient to cover all claims for injury, death

and disability, or any other benefits required to be paid by law, in connection with the performance of

the Contract;

8.2.3 liability insurance in an adequate amount to cover all claims, including, but not limited to, claims for

death and bodily injury, products and completed operations liability, loss of or damage to property,

and personal and advertising injury, arising from or in connection with the Contractor’s performance

under the Contract, including, but not limited to, liability arising out of or in connection with the acts

or omissions of the Contractor, its personnel, agents, or invitees, or the use, during the performance

of the Contract, of any vehicles, boats, airplanes or other transportation vehicles and equipment,

whether or not owned by the Contractor; and,

8.2.4 such other insurance as may be agreed upon in writing between UNHCR and the Contractor.

8.3 The Contractor’s liability policies shall also cover subcontractors and all defense costs and shall contain a

standard “cross liability” clause.

8.4 The Contractor acknowledges and agrees that UNHCR accepts no responsibility for providing life, health,

accident, travel or any other insurance coverage which may be necessary or desirable in respect of any

personnel performing services for the Contractor in connection with the Contract.

8.5 Except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor

and approved by UNHCR, in its sole discretion, for purposes of fulfilling the Contractor’s requirements for

providing insurance under the Contract, the insurance policies required under the Contract shall:


8.5.1 name UNHCR as an additional insured under the liability policies, including, if required, as a

separate endorsement under the policy;

8.5.2 include a waiver of subrogation of the Contractor’s insurance carrier’s rights against UNHCR;

8.5.3 provide that UNHCR shall receive written notice from the Contractor’s insurance carrier not less than

thirty (30) days prior to any cancellation or material change of coverage; and,

8.5.4 include a provision for response on a primary and non-contributing basis with respect to any other

insurance that may be available to UNHCR.

8.6 The Contractor shall be responsible to fund all amounts within any policy deductible or retention.

8.7 Except for any self-insurance program maintained by the Contractor and approved by UNHCR for purposes of

fulfilling the Contractor’s requirements for maintaining insurance under the Contract, the Contractor shall

maintain the insurance taken out under the Contract with reputable insurers that are in good financial standing

and that are acceptable to UNHCR Prior to the commencement of any obligations under the Contract, the

Contractor shall provide UNHCR with evidence, in the form of certificate of insurance or such other form as

UNHCR may reasonably require, that demonstrates that the Contractor has taken out insurance in accordance

with the requirements of the Contract. UNHCR reserves the right, upon written notice to the Contractor, to

obtain copies of any insurance policies or insurance program descriptions required to be maintained by the

Contractor under the Contract. Notwithstanding the provisions of Article 8.5.3, above, the Contractor shall

promptly notify UNHCR concerning any cancellation or material change of insurance coverage required under

the Contract.

8.8 The Contractor acknowledges and agrees that neither the requirement for taking out and maintaining insurance

as set forth in the Contract nor the amount of any such insurance, including, but not limited to, any deductible or

retention relating thereto, shall in any way be construed as limiting the Contractor’s liability arising under or

relating to the Contract.

9. ENCUMBRANCES AND LIENS: The Contractor shall not cause or permit any lien, attachment or other encumbrance

by any person to be placed on file or to remain on file in any public office or on file with the United Nations against any

monies due to the Contractor or that may become due for any work done or against any goods supplied or materials

furnished under the Contract, or by reason of any other claim or demand against the Contractor or UNHCR.

10. EQUIPMENT FURNISHED BY UNHCR TO THE CONTRACTOR: Title to any equipment and supplies that may

be furnished by UNHCR to the Contractor for the performance of any obligations under the Contract shall rest with

UNHCR, and any such equipment shall be returned to UNHCR at the conclusion of the Contract or when no longer

needed by the Contractor. Such equipment, when returned to UNHCR, shall be in the same condition as when delivered

to the Contractor, subject to normal wear and tear, and the Contractor shall be liable to compensate UNHCR for the

actual costs of any loss of, damage to, or degradation of the equipment that is beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS:

11.1 Except as is otherwise expressly provided in writing in the Contract, UNHCR shall be entitled to all

intellectual property and other proprietary rights including, but not limited to, patents, copyrights, and

trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials

which the Contractor has developed for UNHCR under the Contract and which bear a direct relation to or are

produced or prepared or collected in consequence of, or during the course of, the performance of the Contract.

The Contractor acknowledges and agrees that such products, documents and other materials constitute works

made for hire for UNHCR.

11.2 To the extent that any such intellectual property or other proprietary rights consist of any intellectual property

or other proprietary rights of the Contractor: (i) that pre-existed the performance by the Contractor of its

obligations under the Contract, or (ii) that the Contractor may develop or acquire, or may have developed or

acquired, independently of the performance of its obligations under the Contract, UNHCR does not and shall

not claim any ownership interest thereto, and the Contractor grants to UNHCR a perpetual license to use such

intellectual property or other proprietary right solely for the purposes of and in accordance with the

requirements of the Contract.


11.3 At the request of UNHCR, the Contractor shall take all necessary steps, execute all necessary documents and

generally assist in securing such proprietary rights and transferring or licensing them to UNHCR in

compliance with the requirements of the applicable law and of the Contract.

11.4 Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports, estimates,

recommendations, documents, and all other data compiled by or received by the Contractor under the Contract

shall be the property of UNHCR, shall be made available for use or inspection by UNHCR at reasonable times

and in reasonable places, shall be treated as confidential, and shall be delivered only to UNHCR authorized

officials on completion of work under the Contract.

12. PUBLICITY, AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS OR

OF UNHCR: The Contractor shall not advertise or otherwise make public for purposes of commercial advantage or

goodwill that it has a contractual relationship with the United Nations or UNHCR, nor shall the Contractor, in any

manner whatsoever use the name, emblem or official seal of the United Nations or of UNHCR, or any abbreviation of

the name of the United Nations or of UNHCR in connection with its business or otherwise without the written

permission of UNHCR..

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION: Information and data that is considered

proprietary by either Party or that is delivered or disclosed by one Party (“Discloser”) to the other Party (“Recipient”)

during the course of performance of the Contract, and that is designated as confidential (“Information”)1, shall be held in

confidence by that Party and shall be handled as follows:

13.1 The recipient (“Recipient”) of such Information shall:

13.1.1 use the same care and discretion to avoid disclosure, publication or dissemination of the

Discloser’s Information as it uses with its own similar Information that it does not wish to

disclose, publish or disseminate; and,

13.1.2 use the Discloser’s Information solely for the purpose for which it was disclosed.

13.2 Provided that the Recipient has a written agreement with the following persons or entities requiring them to

treat the Information confidential in accordance with the Contract and this Article 13, the Recipient may

disclose Information to:

13.2.1 any other party with the Discloser’s prior written consent; and,

13.2.2 the Recipient’s employees, officials, representatives and agents who have a need to know such

Information for purposes of performing obligations under the Contract, and employees officials,

representatives and agents of any legal entity that it controls, controls it, or with which it is under

common control, who have a need to know such Information for purposes of performing

obligations under the Contract, provided that, for these purposes a controlled legal entity means:

13.2.2.1 a corporate entity in which the Party owns or otherwise controls, whether directly

or indirectly, over fifty percent (50%) of voting shares thereof; or,

13.2.2.2 any entity over which the Party exercises effective managerial control; or,

13.2.2.3 for UNHCR, a principal or subsidiary organ of the United Nations established in

accordance with the Charter of the United Nations.

13.3 The Contractor may disclose Information to the extent required by law, provided that, subject to and without

any waiver of the privileges and immunities of UNHCR, the Contractor will give UNHCR sufficient prior

notice of a request for the disclosure of Information in order to allow UNHCR to have a reasonable

opportunity to take protective measures or such other action as may be appropriate before any such disclosure

is made.

13.4 UNHCR may disclose Information to the extent as required pursuant to the Charter of the United Nations, or

pursuant to resolutions or regulations of the General Assembly or rules promulgated thereunder.

1 Information and data that is considered by UNHCR as proprietary and confidential includes, but is not limited to, data

pertaining to refugees and persons of concern to UNHCR.


13.5 The Recipient shall not be precluded from disclosing Information that is (i) obtained by the Recipient without

restriction from a third party who is not in breach of any obligation as to confidentiality to the owner of such

Information or any other person, or (ii) disclosed by the Discloser to a third party without any obligation of

confidentiality, or (iii) previously known by the Recipient, or (iv) at any time is developed by the Recipient

completely independently of any disclosures hereunder.

13.6 These obligations and restrictions of confidentiality shall be effective during the term of the Contract,

including any extension thereof, and, unless otherwise provided in the Contract, shall remain effective

following any termination of the Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS:

14.1 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the

affected Party shall give notice and full particulars in writing to the other Party, of such occurrence or cause if

the affected Party is thereby rendered unable, wholly or in part, to perform its obligations and meet its

responsibilities under the Contract. The affected Party shall also notify the other Party of any other changes in

condition or the occurrence of any event which interferes or threatens to interfere with its performance of the

Contract. Not more than fifteen (15) days following the provision of such notice of force majeure or other

changes in condition or occurrence, the affected Party shall also submit a statement to the other Party of

estimated expenditures that will likely be incurred for the duration of the change in condition or the event of

force majeure. On receipt of the notice or notices required hereunder, the Party not affected by the occurrence

of a cause constituting force majeure shall take such action as it reasonably considers to be appropriate or

necessary in the circumstances, including the granting to the affected Party of a reasonable extension of time

in which to perform any obligations under the Contract.

14.2 If the Contractor is rendered unable, wholly or in part, by reason of force majeure to perform its obligations

and meet its responsibilities under the Contract, UNHCR shall have the right to suspend or terminate the

Contract on the same terms and conditions as are provided for in Article 15, “Termination,” except that the

period of notice shall be seven (7) days instead of thirty (30) days. In any case, UNHCR shall be entitled to

consider the Contractor permanently unable to perform its obligations under the Contract in case the

Contractor is unable to perform its obligations, wholly or in part, by reason of force majeure for any period in

excess of ninety (90) days.

14.3 Force majeure as used herein means any unforeseeable and irresistible act of nature, any act of war (whether

declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force,

provided that such acts arise from causes beyond the control and without the fault or negligence of the

Contractor. The Contractor acknowledges and agrees that, with respect to any obligations under the Contract

that the Contractor must perform in areas in which UNHCR is engaged in, preparing to engage in, or

disengaging from any humanitarian or similar operations, any delays or failure to perform such obligations

arising from or relating to harsh conditions within such areas, or to any incidents of civil unrest occurring in

such areas, shall not, in and of itself, constitute force majeure under the Contract.

15. TERMINATION:

15.1 Either Party may terminate the Contract for cause, in whole or in part, upon thirty (30) day’s notice, in writing,

to the other Party. The initiation of conciliation or arbitral proceedings in accordance with Article 18

“Settlement of Disputes,” below, shall not be deemed to be a “cause” for or otherwise to be in itself a

termination of the Contract.

15.2 UNHCR may terminate the Contract at any time by providing written notice to the Contractor in any case in

which the mandate of UNHCR applicable to the performance of the Contract or the funding of UNHCR

applicable to the Contract is curtailed or terminated, whether in whole or in part. In addition, unless otherwise

provided by the Contract, upon sixty (60) day’s advance written notice to the Contractor, UNHCR may

terminate the Contract without having to provide any justification therefor.

15.3 In the event of any termination of the Contract, upon receipt of notice of termination that has been issued by

UNHCR, the Contractor shall, except as may be directed by UNHCR in the notice of termination or otherwise

in writing:

15.3.1 take immediate steps to bring the performance of any obligations under the Contract to a close in a

prompt and orderly manner, and in doing so, reduce expenses to a minimum;


15.3.2 refrain from undertaking any further or additional commitments under the Contract as of and

following the date of receipt of such notice;

15.3.3 place no further subcontracts or orders for materials, services, or facilities, except as UNHCR and

the Contractor agree in writing are necessary to complete any portion of the Contract that is not

terminated;

15.3.4 terminate all subcontracts or orders to the extent they relate to the portion of the Contract

terminated;

15.3.5 transfer title and deliver to UNHCR the fabricated or unfabricated parts, work in process,

completed work, supplies, and other material produced or acquired for the portion of the Contract

terminated;

15.3.6 deliver all completed or partially completed plans, drawings, information, and other property that,

if the Contract had been completed, would be required to be furnished to UNHCR thereunder;

15.3.7 complete performance of the work not terminated; and,

15.3.8 take any other action that may be necessary, or that UNHCR may direct in writing, for the

minimization of losses and for the protection and preservation of any property, whether tangible or

intangible, related to the Contract that is in the possession of the Contractor and in which UNHCR

has or may be reasonably expected to acquire an interest.

15.4 In the event of any termination of the Contract, UNHCR shall be entitled to obtain reasonable written

accountings from the Contractor concerning all obligations performed or pending in accordance with the

Contract. In addition, UNHCR shall not be liable to pay the Contractor except for those goods delivered and

services provided to UNHCR in accordance with the requirements of the Contract, but only if such goods or

services were ordered, requested or otherwise provided prior to the Contractor’s receipt of notice of

termination from UNHCR or prior to the Contractor’s tendering of notice of termination to UNHCR.

15.5 UNHCR may, without prejudice to any other right or remedy available to it, terminate the Contract forthwith

in the event that:

15.5.1 the Contractor is adjudged bankrupt, or is liquidated, or becomes insolvent, or applies for a

moratorium or stay on any payment or repayment obligations, or applies to be declared insolvent;

15.5.2 the Contractor is granted a moratorium or a stay, or is declared insolvent;

15.5.3 the Contractor makes an assignment for the benefit of one or more of its creditors;

15.5.4 a receiver is appointed on account of the insolvency of the Contractor;

15.5.5 the Contractor offers a settlement in lieu of bankruptcy or receivership; or,

15.5.6 UNHCR reasonably determines that the Contractor has become subject to a materially adverse

change in its financial condition that threatens to substantially affect the ability of the Contractor

to perform any of its obligations under the Contract.

15.6 Except as prohibited by law, the Contractor shall be bound to compensate UNHCR for all damages and costs,

including, but not limited to, all costs incurred by UNHCR in any legal or non-legal proceedings, as a result of

any of the events specified in Article 15.5, above, and resulting from or relating to a termination of the

Contract, even if the Contractor is adjudged bankrupt, or is granted a moratorium or stay or is declared

insolvent. The Contractor shall immediately inform UNHCR of the occurrence of any of the events specified

in Article 15.5, above, and shall provide UNHCR with any information pertinent thereto.

15.7 The provisions of this Article 15 are without prejudice to any other rights or remedies of UNHCR under the

Contract or otherwise.

16. NON-WAIVER OF RIGHTS: The failure by either Party to exercise any rights available to it, whether under the

Contract or otherwise, shall not be deemed for any purposes to constitute a waiver by the other Party of any such right or

any remedy associated therewith, and shall not relieve the Parties of any of their obligations under the Contract.


17. NON-EXCLUSIVITY: Unless otherwise specified in the Contract, UNHCR shall have no obligation to purchase any

minimum quantities of goods or services from the Contractor, and UNHCR shall have no limitation on its right to obtain

goods or services of the same kind, quality and quantity described in the Contract, from any other source at any time.

18. SETTLEMENT OF DISPUTES:

18.1 AMICABLE SETTLEMENT: The Parties shall use their best efforts to amicably settle any dispute,

controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof. Where the

Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in

accordance with the Conciliation Rules then obtaining of the United Nations Commission on International

Trade Law (“UNCITRAL”), or according to such other procedure as may be agreed between the Parties in

writing.

18.2 ARBITRATION: Any dispute, controversy, or claim between the Parties arising out of the Contract or the

breach, termination, or invalidity thereof, unless settled amicably under Article 18.1, above, within sixty (60)

days after receipt by one Party of the other Party’s written request for such amicable settlement, shall be

referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining.

The decisions of the arbitral tribunal shall be based on general principles of international commercial law. The

arbitral tribunal shall be empowered to order the return or destruction of goods or any property, whether

tangible or intangible, or of any confidential information provided under the Contract, order the termination of

the Contract, or order that any other protective measures be taken with respect to the goods, services or any

other property, whether tangible or intangible, or of any confidential information provided under the Contract,

as appropriate, all in accordance with the authority of the arbitral tribunal pursuant to Article 26 (“Interim

Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the UNCITRAL Arbitration

Rules. The arbitral tribunal shall have no authority to award punitive damages. In addition, unless otherwise

expressly provided in the Contract, the arbitral tribunal shall have no authority to award interest in excess of

the London Inter-Bank Offered Rate (“LIBOR”) then prevailing, and any such interest shall be simple interest

only. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final

adjudication of any such dispute, controversy, or claim.

19. PRIVILEGES AND IMMUNITIES: Nothing in or relating to the Contract shall be deemed a waiver, express or

implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs or of UNHCR (as

a subsidiary organ of the United Nations).

20. TAX EXEMPTION:

20.1 Article II, Section 7, of the Convention on the Privileges and Immunities of the United Nations provides, inter

alia, that the United Nations, including UNHCR as one of its subsidiary organs, is exempt from all direct

taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of

a similar nature in respect of articles imported or exported for its official use. In the event any governmental

authority refuses to recognize the exemptions of UNHCR from such taxes, restrictions, duties, or charges, the

Contractor shall immediately consult with UNHCR to determine a mutually acceptable procedure.

20.2 The Contractor authorizes UNHCR to deduct from the Contractor’s invoices any amount representing such

taxes, duties or charges, unless the Contractor has consulted with UNHCR before the payment thereof and

UNHCR has, in each instance, specifically authorized the Contractor to pay such taxes, duties, or charges

under written protest. In that event, the Contractor shall provide UNHCR with written evidence that payment

of such taxes, duties or charges has been made and appropriately authorized, and UNHCR shall reimburse the

Contractor for any such taxes, duties, or charges so authorized by UNHCR and paid by the Contractor under

written protest.

21. OBSERVANCE OF THE LAW: The Contractor shall comply with all laws, ordinances, rules, and regulations bearing

upon the performance of its obligations under the Contract. In addition, the Contractor shall maintain compliance with

all obligations relating to its registration as a qualified vendor of goods or services to UNHCR, as such obligations are set

forth in vendor registration procedures.

22. MODIFICATIONS:

22.1 The Director of the Division for Emergency and Supply Management, or such other contracting authority as

UNHCR has made known to the Contractor in writing, possesses the authority to agree on behalf of UNHCR

to any modification of or change in the Contract, to a waiver of any of its provisions or to any additional


contractual relationship of any kind with the Contractor. Accordingly, no modification or change in the

Contract shall be valid and enforceable against UNHCR unless provided by a valid written amendment to the

Contract signed by the Contractor and the Director of the Division for Emergency and Supply Management or

such other contracting authority.

22.2 If the Contract shall be extended for additional periods in accordance with the terms and conditions of the

Contract, the terms and conditions applicable to any such extended term of the Contract shall be the same

terms and conditions as set forth in the Contract, unless the Parties shall have agreed otherwise pursuant to a

valid amendment concluded in accordance with Article 22.1, above.

22.3 The terms or conditions of any supplemental undertakings, licenses, or other forms of agreement concerning

any goods or services provided under the Contract shall not be valid and enforceable against UNHCR nor in

any way shall constitute an agreement by UNHCR thereto unless any such undertakings, licenses or other

forms are the subject of a valid amendment concluded in accordance with Article 22.1, above.

23. AUDITS AND INVESTIGATIONS:

23.1 Each invoice paid by UNHCR shall be subject to a post-payment audit by auditors, whether internal or

external, of UNHCR or by other authorized and qualified agents of UNHCR at any time during the term of the

Contract and for a period of two (2) years following the expiration or prior termination of the Contract.

UNHCR shall be entitled to a refund from the Contractor for any amounts shown by such audits to have been

paid by UNHCR other than in accordance with the terms and conditions of the Contract.

23.2 The Contractor acknowledges and agrees that, from time to time, UNHCR may conduct investigations relating

to any aspect of the Contract or the award thereof, the obligations performed under the Contract, and the

operations of the Contractor generally relating to performance of the Contract. The right of UNHCR to

conduct an investigation and the Contractor’s obligation to comply with such an investigation shall not lapse

upon expiration or prior termination of the Contract. The Contractor shall provide its full and timely

cooperation with any such inspections, post-payment audits or investigations. Such cooperation shall include,

but shall not be limited to, the Contractor’s obligation to make available its personnel and any relevant

documentation for such purposes at reasonable times and on reasonable conditions and to grant to UNHCR

access to the Contractor’s premises at reasonable times and on reasonable conditions in connection with such

access to the Contractor’s personnel and relevant documentation. The Contractor shall require its agents,

including, but not limited to, the Contractor’s attorneys, accountants or other advisers, to reasonably cooperate

with any inspections, post-payment audits or investigations carried out by UNHCR hereunder.

24. LIMITATION ON ACTIONS:

24.1 Except with respect to any indemnification obligations in Article 7, above, or as are otherwise set forth in the

Contract, any arbitral proceedings in accordance with Article 18.2, above, arising out of the Contract must be

commenced within three years after the cause of action has accrued.

24.2 The Parties further acknowledge and agree that, for these purposes, a cause of action shall accrue when the

breach actually occurs, or, in the case of latent defects, when the injured Party knew or should have known all

of the essential elements of the cause of action, or in the case of a breach of warranty, when tender of delivery

is made, except that, if a warranty extends to future performance of the goods or any process or system and the

discovery of the breach consequently must await the time when such goods or other process or system is ready

to perform in accordance with the requirements of the Contract, the cause of action accrues when such time of

future performance actually begins.

25. CHILD LABOR: The Contractor represents and warrants that neither it, its parent entities (if any), nor any of the

Contractor’s subsidiary or affiliated entities (if any), is engaged in any practice inconsistent with the rights set forth in

the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be

protected from performing any work that is likely to be hazardous or to interfere with the child’s education, or to be

harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Contractor acknowledges

and agrees that the provisions hereof constitute an essential term of the Contract and that any breach of this

representation and warranty shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor,

without any liability for termination charges or any other liability of any kind.

26. MINES: The Contractor warrants and represents that neither it, its parent entities (if any), nor any of the Contractor’s

subsidiaries or affiliated entities (if any), is engaged in the sale or manufacture of anti-personnel mines or components


utilized in the manufacture of anti-personnel mines. The Contractor acknowledges and agrees that the provisions hereof

constitute an essential term of the Contract and that any breach of this representation and warranty shall entitle UNHCR

to terminate the Contract immediately upon notice to the Contractor, without any liability for termination charges or any

other liability of any kind.

27. SEXUAL EXPLOITATION:

27.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by its

employees or any other persons engaged and controlled by the Contractor to perform any services under the

Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any

laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the

Contractor shall refrain from, and shall take all reasonable and appropriate measures to prohibit its employees

or other persons engaged and controlled by it from exchanging any money, goods, services, or other things of

value, for sexual favors or activities, or from engaging any sexual activities that are exploitive or degrading to

any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of

the Contract and that any breach of these provisions shall entitle UNHCR to terminate the Contract

immediately upon notice to the Contractor, without any liability for termination charges or any other liability

of any kind.

27.2 UNHCR shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel

or any other person who may be engaged by the Contractor to perform any services under the Contract is

married to the person less than the age of eighteen years with whom sexual activity has occurred and in which

such marriage is recognized as valid under the laws of the country of citizenship of such Contractor’s

personnel or such other person who may be engaged by the Contractor to perform any services under the

Contract.

28. EXPLOITATION AND ABUSE OF REFUGEES AND OTHER PERSONS OF CONCERN TO UNHCR: The

Contractor warrants that it has instructed its personnel to refrain from any conduct that would adversely reflect on

UNHCR and/or the United Nations and from any activity which is incompatible with the aims and objectives of the

United Nations or the mandate of UNHCR to ensure the protection of refugees and other persons of concern to UNHCR.

The Contractor hereby undertakes all possible measures to prevent its personnel from exploiting and abusing refugees

and other persons of concern to UNHCR. The failure of the Contractor to investigate allegations of exploitation and

abuse against its personnel or related to its activities or to take corrective action when exploitation or abuse has occurred,

shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor, at no cost to UNHCR.

29. PAYMENT INSTRUCTIONS: UNHCR shall, on the fulfillment of the delivery terms, unless otherwise provided in

the Contract or purchase order, make payment by bank transfer within thirty days of receipt of the Contractor’s invoice

for the goods and copies of any other documentation specified in the Contract. Payment against the invoice referred to

above will reflect any discount shown under the payment terms agreed among the parties, provided payment is made

within the period required by such payment terms. The prices shown in the Contract or the purchase order may not be

increased except by express written agreement of UNHCR. Documents are to be sent to the address indicated in the

Contract or purchase order.

– oOOo –

UN Supplier Code of Conduct Rev.04 – January 2011

Page 1

UN SUPPLIER CODE OF CONDUCT UN Charter: The values enshrined in the United Nations (UN) Charter, respect for fundamental human rights, social justice and human dignity, and respect for the equal rights of men and women, serve as the overarching goals that suppliers to the UN are expected to achieve. Global Compact: At the World Economic Forum, Davos, on 31 January 1999, the UN Secretary-General challenged world business leaders to "embrace and enact" the Global Compact, both in their individual corporate practices and by supporting appropriate public policies. The Global Compact’s operational phase was launched at UN Headquarters in New York on 26 July 2000. During the first Global Compact Leaders Summit, held on 24 June 2004 at UN Headquarters in New York, the Secretary-General announced the addition of a tenth principle against corruption. The Global Compact is a voluntary international corporate citizenship network initiated to support the participation of both the private sector and other social actors to advance responsible corporate citizenship and universal social and environmental principles to meet the challenges of globalization. The United Nations strongly encourages all suppliers to actively participate in the Global Compact. And to that end, this Code has been developed with recognition of the importance of the ten principles of the UN Global Compact, and is viewed as an important means of integrating the Compact’s principles into the operations of the UN. The Code addresses the issues included in the Compact in the areas of human rights, labour, environment and anti-corruption and interpretation of the Code should be undertaken in a manner consistent with the Global Compact. Suppliers interested in supporting the Global Compact and for more information on the ten principles, can visit the Global Compact website at www.unglobalcompact.org. International Labor Organization (ILO) Core Labor Conventions: The Labour Conventions as established by the tripartite UN affiliated agency, the ILO, have served as the foundation on which much of this Code of Conduct is based. It is the UN’s expectation that any supplier providing products or services to the UN, will adhere to the spirit of its Charter, and the core principles of the ILO Conventions. The full text of the ILO Conventions can be accessed by accessing the ILO electronic database1. Continuous Improvement: The provisions as set forth in this Code of Conduct provide the minimum standards expected of suppliers to the UN. It is the expectation of the UN that suppliers adhere to all laws, rules and regulations, and strive to exceed both international and industry best practices. The UN recognizes that reaching the standards established in this Code of Conduct is a dynamic rather than static process and encourages suppliers to continually improve their workplace conditions. Monitoring and Evaluation: The UN may conduct on-site evaluations and inspections of its supplier’s facilities and those of their subcontractors to review their progress towards these principles. It is the expectation of the UN that suppliers, at a minimum, have established clear goals toward meeting the standards set forth in this Code of Conduct. The UN may monitor that milestones have been set and management systems have been put in place to ensure that the principles set out in this Code of Conduct have been met and failure to do so may impact the future ability of a supplier to do business with the UN. Notwithstanding the aspirational character of the principles contained in this Code of Conduct, UN Suppliers must understand that if they are awarded a contract with the United Nations, the United Nations General Conditions of Contract are an essential part of UN contracts and, therefore, legally enforceable against UN contractors.

1 www.ilo.org/ilolex/english/convdisp2.htm.


Page 2

1. Supplier Relationships: The provisions of this Code of Conduct set forth the expectations of all suppliers with whom the UN does business. The UN expects that these principles apply to suppliers, parent entities and subsidiary or affiliate entities, as well as all others with whom they do business including employees, subcontractors and other third-parties. The UN expects that suppliers ensure that this Code of Conduct is communicated to the employees and subcontractors of all suppliers, and that it is done in the local language and in a manner that is understood by all.

2. Promoting the Principles of this Code of Conduct: The UN expects that its suppliers will

establish and maintain appropriate management systems whose scope is related to the content of this Code of Conduct, and that they actively review, monitor and modify their management processes and business operations to ensure they align with the principles set forth in this Code of Conduct. All principles contained in this Code of Conduct are of equal importance independently of their order of appearance. Supplier participants in the Global Compact are strongly encouraged to operationalize its principles and to annually communicate their progress to stakeholders.

3. Subcontracting: The UN expects that its suppliers encourage and work with their own suppliers

and subcontractors to ensure that they also strive to meet the principles of this Code of Conduct or equivalent set of principles.

Labour: 4. Freedom of Association and Collective Bargaining: The UN expects its suppliers to recognize

and respect the rights of employees to freely associate, organize and bargain collectively in accordance with the laws of the countries in which they are employed, as well as core ILO conventions Freedom of Association and Protection of the Right to Organise Convention, (C 87, 1948) and Right to Organise and Collective Bargaining Convention, (C.98-1949). The UN recognizes the importance of open communication and direct engagement between workers and management and suppliers are to respect the rights of workers to associate freely and communicate openly with management regarding working conditions without fear of harassment, intimidation, penalty, interference or reprisal.

5. Forced Labor: The UN expects its suppliers to prohibit any use of forced, bonded or indentured

labor or involuntary prison labor, and embrace employment practices consistent with ILO conventions pertaining to forced labor: Forced Labour Convention, (c.29-1930) and Abolition of Forced Labour Convention, (C.105-1957). All work, including overtime work, will be voluntary and workers should be free to leave upon reasonable notice. Suppliers should also not mandate that workers hand over government-issued identification; passports or work permits as a condition of employment.

6. Child Labor: The UN expects its suppliers, at a minimum, not to engage in any practice inconsistent

with the rights set forth in the Convention on the Rights of the Child, the ILO Minimum Age Convention (C.138-1973) or the Prohibition and Immediate Elimination of the Worst Forms of Child Labor Convention (C. 182-1999). The minimum admission to employment or work shall not be less than the age of completion of compulsory schooling, normally not less than 15 years or 14 where the local law of the country permits, deferring to the greatest age. Additionally, all young workers must be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or that may be harmful to the child’s health, physical, mental, social, spiritual or moral development. All suppliers should also adhere to legitimate workplace apprenticeship programs and comply with all laws and regulations governing child labor and apprenticeship programs.

7. Discrimination: The UN does not tolerate any form of discrimination in hiring and employment

practices on the ground or race, color, religion, gender, sexual orientation, age, physical ability, health condition, political opinion, nationality, social or ethnic origin, union membership or marital status.


Page 3

Consistent with the principles espoused in ILO Conventions on Discrimination (Discrimination (Employment and Occupation) Convention, C.111-1958) and Equal Remuneration (Equal Remuneration Convention, C. 100-1951), the UN also discourages discrimination regarding access to training, promotion, and rewards.

8. Working Hours: The UN expects its suppliers to comply with all applicable working hour

requirements as established by local law, and should never exceed 60 hours per week, including overtime, except in emergency or unusual situations. Suppliers must ensure that all overtime work is voluntary and compensated at the prevailing overtime rates. Suppliers are encouraged to ensure that workers are provided with one day off in every seven-day week.

9. Compensation: The UN expects its suppliers to comply, at a minimum, with all wage and hour laws

and regulations, including those pertaining to minimum wages, overtime wages, piece rates, other elements of compensation and to provide legally mandated benefits

Human Rights: 10. Human Rights: The UN expects its suppliers to support and respect the protection of

internationally proclaimed human rights and to ensure that they are not complicit in human rights abuses.

11. Harassment, Harsh or Inhumane Treatment: The UN expects its suppliers to create and

maintain an environment that treats all employees with dignity and respect and will not use any threats of violence, sexual exploitation or abuse, verbal or psychological harassment or abuse. No harsh or inhumane treatment coercion or corporal punishment of any kind is tolerated, nor is there to be the threat of any such treatment.

12. Health and Safety: The UN expects its suppliers to follow all relevant legislation, regulations and

directives in country in which they operate to ensure a safe and healthy workplace or any other location where production or work is undertaken. At a minimum, suppliers should strive to implement recognized management systems and guidelines such as the ILO Guidelines on Occupational Safety and Health (ILO-OSH-2001) which can be found at ILO's website2 and ensure at a minimum, reasonable access to potable water and sanitary facilities; fire safety; emergency preparedness and response; industrial hygiene; adequate lighting and ventilation; occupational injury and illness and machine safeguarding. Suppliers will also ensure these same standards apply to any dormitory or canteen facilities.

13. Mines: We expect UN suppliers to strive not to engage in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines.

Environment: 14. Environmental: The UN expects its suppliers to have an effective environmental policy and to

comply with existing legislation and regulations regarding the protection of the environment. Suppliers should wherever possible support a precautionary approach to environmental matters, undertake initiatives to promote greater environmental responsibility and encourage the diffusion of environmentally friendly technologies implementing sound life-cycle practices.

2 www.ilo.org/public/english/protection/safework/managmnt/guide.htm


Page 4

15. Chemical and Hazardous Materials: Chemical and other materials posing a hazard if released to the environment are to be identified and managed to ensure their safe handling, movement, storage, recycling or reuse and disposal.

16. Wastewater and Solid Waste: Wastewater and solid waste generated from operations, industrial

processes and sanitation facilities are to be monitored, controlled and treated as required prior to discharge or disposal.

17. Air Emissions: Air emissions of volatile organic chemicals, aerosols, corrosives, particulates, ozone

depleting chemicals and combustion by-products generated from operations are to be characterized, monitored, controlled and treated as required prior to discharge.

18. Minimize Waste, Maximize Recycling: Waste of all types, including water and energy, are to be

reduced or eliminated at the source or by practices such as modifying production, maintenance and facility processes, materials substitution, conservation, recycling and re-using materials.

Bribery & Corruption: 19. Corruption: The UN expects UN suppliers to adhere to the highest standard of moral and ethical

conduct, to respect local laws and not engage in any form of corrupt practices, including extortion, fraud, or bribery, at a minimum.

20. Conflict of Interest: UN suppliers are expected to disclose to the UN any situation that may appear

as a conflict of interest, and disclose to the UN if any UN official or professional under contract with the UN may have an interest of any kind in the supplier's business or any kind of economic ties with the supplier.

21. Gifts and Hospitality: The UN has a “zero tolerance” policy and does not accept any type of gift or

any offer of hospitality. The UN will not accept any invitations to sporting or cultural events, offers of holidays or other recreational trips, transportation, or invitations to lunches or dinners. The UN expects UN suppliers not to offer any benefit such as free goods or services or a work position or sales opportunity to a UN staff member in order to facilitate the suppliers business with the UN.

22. Post employment restrictions: Post-employment restrictions apply to UN former staff members

and to staff in service who participated in the procurement process, as well as to UN suppliers. For a period of one year following separation from service, former staff members are prohibited from seeking or accepting employment, from a UN supplier. Staff members in service must also refrain from accepting any future employment from a UN supplier, with whom they have been involved with. In case of violations of these provisions, UN Suppliers may be subject to having their registration as a qualified supplier with the United Nations barred, suspended or terminated.

We encourage UN suppliers to communicate to us any actions taken to improve its business practices and to send us suggestions about how can the UN best contribute to the implementation of the principles set out in this Code of Conduct. Contacts: Any questions related to this Code of Conduct can be addressed to the Director, Procurement Division.

Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010

CONTRACT

between

The Office of the United Nations High Commissioner for Refugees 94 rue de Montbrillant, 1202 Geneva, Switzerland

(hereinafter referred to as “UNHCR”)

and

[NAME & ADDRESS]

(hereinafter referred to as the “Contractor”)

Preambles and Object of the Contract

WHEREAS, UNHCR wishes to purchase [type of goods] and to retain the Contractor

to [insert brief description of nature of services] in accordance with the terms and

conditions set forth in this Contact;

WHEREAS, the Contractor represents that it is qualified, ready, able and willing, and

possesses the necessary expertise, qualified personnel, facilities, equipment, tools,

insurance and other mean, to provide these services in accordance with the terms and

conditions set forth in this Contract;

[WHEREAS, – insert any other information relevant to the background for

establishing this contract, e.g. previous contract that this supersedes/flows from]

NOW THEREFORE, in consideration of the mutual promises and subject to the

terms and conditions contained herein, UNHCR and the Contractor (collectively

referred to as “the Parties”) agree as follows:

Article 1 – Contract Documents

1.1 This document, together with the other named documents referred to below and

attached as Annexes hereto constitute the entire Contract (the “Contract”) between

UNHCR and the Contractor:

Annex A: UNHCR General Conditions of Contract for Goods and Services (2010

revision)

Annex B: [UNHCR tender document]

Annex C: [Contractor’s bidding document]


[Add any other relevant document based on which UNHCR is contracting with the

Contractor, e.g. performance bond, release form, Description of

Services and Deliverables, Specification of Goods…]

1.2 The documents constituting the Contract are complementary of one another, but in

case of ambiguities, discrepancies or inconsistencies among them, the following

order of priority shall apply:

(a) this Document

(b) Annex A (UNHCR General Conditions of Contract)

(c) [insert any other relevant document such as Annex XX Description of Services

and Deliverables or Annex XXX Specifications of Goods]

(d) Annex B (UNHCR tender document); and

(e) Annex C (Contractor’s bidding document).

[Modify order of priority above as appropriate – usually the Contractor’s offer is of

lower priority]

1.3 This Contract embodies the entire agreement of the Parties with regard to the

subject-matter hereof and supersedes all prior representations, agreements,

contracts and proposals, whether written or oral, by and between the Parties on

this subject. No promises, understandings, obligations or agreements, oral or

written, relating to the subject-matter hereof exist between the Parties except as

herein expressly set forth.

1.4 Any document or receipt issued in connection with this Contract shall be

consistent with and subject to the terms and conditions of this Contract and, in

case of any inconsistency, the terms and conditions of this Contract shall prevail.

Article 2 – Contract Term

2.1 This Contract shall take effect on [date][the date both Parties have signed this

Contract or, if the Parties have signed it on different dates, the date of the latest

signature] (the “Effective Date”).

2.2 This Contract shall remain in effect until [satisfactory completion of the

Services (as defined below) and delivery of the Good (as defined below)]1 / [insert

date] / [the date falling [insert period of time] after the Effective Date], unless

terminated earlier in accordance with the terms of this Contract.

2.3 [UNHCR may, at its sole option, extend the terms of this Contract, under the

same terms and conditions as set forth in this Contract, for a maximum of [insert

number of additional period(s)] periods of up to [insert time period] each, provided

1 Note: If contract is to last until the goods and/or services are fully delivered, then include the words

“satisfactory completion of the Services (as defined below) and delivery of the Goods (as defined

below)” only. If the contract is to last until a given date or for a given period, after which the

Contractor is no longer due to be hired by UNHCR, then remove the words “satisfactory completion of

the Services (as defined below) and delivery of the Goods (as defined below)” and specify the given

date or period.


that UNHCR provides written notice of its intention to do so at least [number of days]

days prior to the expiration of the then current term of the Contract].

Article 3 – Scope of Contractor’s obligations

3.1 Upon UNHCR’s request by way of a purchase order issued separately and

pursuant to this Contract, the Contractor will supply [amount] of [type of goods] as

described in the [name of document which includes the goods specifications] (the

“Goods”). The Contractor shall supply the specified quantities of Goods specified in

the relevant purchase order(s).

3.2 Upon UNHCR’s request by way of a purchase order issued separately and

pursuant to this Contract, the Contractor will perform and carry out [the duties and

responsibilities for UNHCR as set out in the Description of Services and Deliverables

attached as Annex [XX], which is hereby incorporated by reference]/[the following

duties:

Describe services] (the “Services”).

3.3 The Contract shall deliver the Goods [at [specify location of UNHCR office or

warehouse] or [such location as may be specified in the relevant purchase order]] /

[specify Incoterm and location if the goods are not due to be delivered at UNHCR’s

office or warehouse] / [to the freight forwarding agent specified by UNHCR in the

relevant purchase order].

3.4 [The Contractor acknowledges and agrees that UNHCR may inspect the

Goods prior to delivery, at the Contractor’s Cost. The inspection of the Goods prior

to delivery shall not substitute for the inspection of Goods after delivery to UNHCR.]2

3.5 The Goods shall be delivered within [specify period of time] of receipt by the

Contractor of the relevant purchase order. [Insert any special packaging requirements

of UNHCR]3 [Specify any specific delivery documents required by UNHCR]

4

3.6 The Services shall be delivered [insert time period or frequency].

3.7 The Contractor shall provide UNHCR with written evidence of delivery of the

Goods pursuant to this Contract. Such evidence of delivery shall, at a minimum,

consist of [certificate of conformity] [shipping documentation including bill of

lading/airwaybill] [state any other documentary evidence required].

2 Note: It is important to include this provision only if UNHCR actually intends to inspect the goods

before delivery to UNHCR (e.g. checks at factory or in transit). Per the General Conditions (Article

7.2), including this provision imposes on the Contractor the obligation to notify UNHCR when the

goods are ready for pre-delivery inspection. This may result in delay, storage or demurrage costs

which ought not to be incurred unless UNHCR intends to inspect the goods. 3 Note: insert packaging details only if UNHCR has special requirements. Otherwise, do not specify

any packaging requirement as the General Conditions of Contract for Mixed Goods and Services places

the onus on the supplier to package the goods with the highest standards of export packaging for the

type of goods. 4 Specify any special requirement of UNHCR, if documents other than customary documents (which

are already required under the General Conditions) are needed.


3.8 In the event that the purchase order issued by UNHCR does not conform to the

terms hereof or does not contain all the information required to fulfil the order, the

Contractor shall promptly contact UNHCR [specify 2 contact persons] to clarify the

information.

3.9 [Except as otherwise provided in this Contract,]5 the Contractor undertakes to

provide, at its own expense, all personnel, equipment, supplies, materials, tools,

transportation and other facilities required for the performance and completion of the

Services.

3.10 The Contractor shall ensure that it and its personnel shall perform the Services

with the necessary care and diligence, and in accordance with the highest professional

standards.

Article 4 – Responsibilities of UNHCR

4.1 If access to UNHCR’s premises is required to perform and complete the

Services, UNHCR shall provide the Contractor’s personnel the necessary security

passes and access to areas necessary for the performance of the Services.

4.2 The Contractor acknowledges that UNHCR shall have no obligation to

provide any assistance to the Contractor in performing the Services other than

expressly set forth [herein]/[in Annex xx]6.

Article 5 – Purchase orders; contract price and payment terms

5.1 UNHCR shall issue to the Contractor a purchase order promptly after the

Effective Date, in the amount of the Contract Price (as defined below). [If successive

purchase orders are issued, e.g. stop/go contract, specify frequence and conditions

when UNHCR will issue purchase orders]

5.2 In full consideration for the complete, satisfactory and timely performance by

the Contractor of all its obligations under this Contract, UNHCR shall pay the

Contractor a fee not to exceed [insert amount] (the “Contract Price”).

5.3 Payments made by UNHCR to the Contractor shall be paid to [such account of

the Contractor as the Contractor shall notify to UNHCR in writing]/[the following

account:

Bank:

Account Name:

Account number:]

5.4 [Subject to satisfactory performance of the Services, the Contractor shall issue

invoices to UNHCR as follows:

5 Note: If UNHCR is to provide assistance to the Contractor (e.g. personnel knowledge or equipment,

or facilities), this should be specified in detail and added as a separate clause in the Contract or

otherwise identified by specific reference to the relevant provision of an Annex – e.g. in UNHCR’s

tendering document or the Contractor’s offer document). 6 See footnote 5 above.


[specify milestones or time schedule against which payment is payable]7

OR :

[The Contractor shall issue an invoice to UNHCR upon delivery of the

Goods.]8

5.5 Each of the Contractor’s invoices shall clearly bear reference to the purchase

order number to which the invoice relates.

5.6 The Contract Price is an all-inclusive amount, and the Contractor,

acknowledging that incurring costs in excess of those budgeted by UNHCR is subject

to the UNHCR Financial Rules and Regulations, shall not do any work, or permit any

work to be done, which would result in any payment or payments by UNHCR of any

amount in excess of the Contract Price, without a prior valid amendment to the

Contract.

5.7 The Contractor acknowledges and agrees that UNHCR may withhold payment

in respect of all or part of an invoice in the event that, in the opinion of UNHCR, the

Contractor has not performed its obligations in accordance with the terms of the

Contract [or if the Contractor has not provided [specify any documentation, e.g. bill of

lading, which the Contractor should provide to UNHCR together with the invoices].

5.8 In addition to any other rights and remedies available to it, UNHCR shall have

the right, without prior notice to the Contractor (any such notice being waived by the

Contractor), upon any amount becoming due and payable hereunder to the Contractor,

to set-off any payment, indebtedness or other claim (including, without limitation, any

overpayment made by UNHCR to the Contractor or any claim for loss or damage to

UNHCR property) owing by the Contractor to UNHCR hereunder or under any other

agreement between the Parties. UNHCR shall promptly notify the Contractor of such

set-off and the reasons therefore, provided, however, that the failure to give such

notice shall not affect the validity of such set-off.

5.9 If UNHCR disputes any invoice or a portion thereof, UNHCR shall notify the

Contractor accordingly, including a brief explanation of why UNHCR disputes the

invoice or portion thereof. With respect to disputes regarding only a portion of the

invoice, UNHCR shall pay the Contractor the amount of the undisputed portion within

30 days of receipt of the Contractor’s invoice9. UNHCR and the Contractor shall

consult in good faith to promptly resolve outstanding issues with respect to a disputed

invoice. Once a dispute regarding an invoice or a portion thereof has been resolved,

7 Note: include only if payment is due to be paid in tranches.

8 Note: include if the Services & Goods are to be invoiced and paid at the end of the contract when the

goods have been delivered. The General Conditions of Contract will apply (payment within 30 days of

receipt of Contractor’s invoice for the goods / Services – ie. UNHCR pays the full contract price upon

delivery/acceptance of the goods & full provision of the Services). 9 Note: see footnotes 7 and 8 above. The UNHCR General Conditions of Contract provide that invoices

shall be paid by UNHCR within 30 days from receipt of the Contractor’s invoice - if different payment

terms apply, the language in this clause must be adjusted.


UNHCR shall pay to the Contractor the relevant amount (if any) within 30 days10

from the date of resolution of such dispute.

5.10 The Contractor shall not be entitled to interest on any late payment or any

sums payable under this Contract nor any accrued interest on payments withhold by

UNHCR that are subject to a dispute.

5.11 Payments made in accordance with this Article shall constitute a complete

discharge of UNHCR’s obligations with respect to the relevant invoice or portion

thereof.

5.12 Payments effected by UNHCR shall not relieve the Contractor of its

obligations under this Contract and shall not be deemed an acceptance by UNHCR of

the Contractor’s performance.

Article 6 – Review; improper performance

6.1 UNHCR reserves the right to review all Services performed by the Contractor

under this Contract, to the extent practicable, at all reasonable places and times during

the term of this Contract. UNHCR shall perform such review in a manner that will

not unduly hinder the performance of the Services by the Contractor. The Contractor

shall cooperate with all such reviews by UNHCR, at no cost or expense to UNHCR.

6.2 If any Services performed by the Contactor do not conform to the

requirements of this Contract, without prejudice to and in addition to any of

UNHCR’s rights and remedies under this Contract or otherwise, UNHCR shall have

the options, to be exercised in its sole discretion:

(a) If UNHCR determines that the improper performance can be remedied by

way of re-performance or other corrective measures by the Contractor,

UNHCR may request the Contractor in writing to take, and the Contractor

shall take, at no cost or expense to UNHCR, the measures necessary to re-

perform or take other appropriate actions to remedy the improperly

performed Services within [insert number] days of receipt of the written

request from UNHCR or within such shorter period as UNHCR may have

specified in the written request if emergency conditions so require, as

determined by UNHCR in its sole discretion.

(b) If the Contractor does not promptly take corrective measures or if UNHCR

reasonably determines that the Contractor is unable to remedy the

improper performance in a timely manner, UNHCR may obtain the

assistance of other entities or persons and have corrective measures taken

at the cost and expense of the Contractor. In addition, in the event of

UNHCR’s obtaining the assistance of other entities or persons, the

Contractor shall cooperate with UNHCR and such entity or person in the

orderly transfer of any Services already completed by the Contractor.

10

Note: same comment as footnote 9 above.


(c) If UNHCR determines, in its sole discretion, that improper performance

cannot be remedied by re-performance or other corrective measures by the

Contractor, UNHCR may terminate the Contract in accordance with

Article 15.1 of UNHCR’s General Conditions of Contract for the Provision

of Services (Annex A hereto) without prejudice to and in addition to any of

its other rights and remedies under this Contract or otherwise.

Article 7. Authorizations

7.1. In addition to the Contractor’s obligations under Articles 7.10 (‘Export

Licensing’) and 22 (‘Observance of the Law’) of the UNHCR General Conditions of

Contract (Annex A), the Contractor shall be responsible for obtaining, at its own cost,

all licenses, permits and authorizations from governmental or other authorities

necessary for the performance of this Contract [including without limitation all

entry/exit visas and work permits for its personnel and customs clearance for

equipment and material provided by the Contractor]. UNHCR shall cooperate with

the Contractor as necessary and appropriate including where appropriate by liaising

with relevant authorities.

7.2 [Notwithstanding anything to the contrary herein, UNHCR’s sole obligation

with respect to customs matters shall be to provide the Contractor with a documentary

certificate identifying the items concerned and stating that such items are for the sole

use of UNHCR. If any further documentation is required by any authority, the

Contractor shall advise UNHCR and UNHCR agrees to provide reasonable assistance

to the Contractor in obtaining such documents.]

Article 8. Notices

8.1. Except as otherwise specified in this Contract, all notices and other

communications between the Parties required or foreseen under this Contract shall be

in writing and shall be delivered either by: (i) personal delivery; (ii) recognized

overnight delivery service; (iii) postage prepaid, return receipt requested, or certified

mail, transmitted to the Party for whom intended at the address or facsimile number

shown below or such other address or number as the intended recipient previously

shall have designated by written notice given pursuant to this Contract.

If to the Contractor:

[Insert address]

Attn:

Fax:

If to UNHCR:

[Insert field address if applicable]

Attn:

Fax:

With a copy to:

[insert SISS address Geneva or Budapest]

Attn:


Fax:

8.2. Notice by mail or recognized overnight delivery service shall be effective on

the date it is officially recorded as delivered to (or refused by) the intended recipient

by return receipt or equivalent. All notices and other communications required or

contemplated by this Contract delivered in person or by facsimile shall be deemed to

have been delivered to and received by the addressee and shall be effective on the date

of actual receipt as evidenced by an acknowledgement of personal receipt or a valid

fax transmission confirmation sheet report.

Article 9. Miscellaneous

9.1. If any provision of this Contract shall be held to be invalid, illegal or

unenforceable (in whole or in part), the validity, legality and enforceability of the

remaining provisions shall not in any way be affected or impaired.

9.2. Headings and titles used in this Contract are for reference purposes only and

shall not be deemed a part of this Contract for any purpose whatsoever. Unless the

context otherwise clearly indicates, all references to the singular herein shall include

the plural and vice versa.

9.3. This Contract and everything herein contained shall inure to the benefit of, and

be binding upon, the Parties and their respective successors and permitted assigns.

IN WITNESS WHEREOF, the Parties have executed this Contract in two identical

originals in counterparts, each of which shall be deemed an original and all of which

taken together shall be deemed to constitute one and the same instrument.

For and on behalf of UNHCR For and on behalf of the Contractor

Signature Signature

Name: Name:

Title: Title:

Date: Date:

GGGGGGGGEEEEEEEENNNNNNNNEEEEEEEERRRRRRRRAAAAAAAALLLLLLLL CCCCCCCCOOOOOOOONNNNNNNNDDDDDDDD IIIIIIII TTTTTTTT IIIIIIII OOOOOOOONNNNNNNNSSSSSSSS OOOOOOOOFFFFFFFF CCCCCCCCOOOOOOOONNNNNNNNTTTTTTTT RRRRRRRRAAAAAAAACCCCCCCCTTTTTTTT

CCOONNTTRRAACCTTSS FFOORR TTHHEE PPRROOVVIISSIIOONN OOFF GGOOOODDSS

CONTRACTS FOR THE PROVISION OF GOODS REV.: JANUARY 2010

1. LEGAL STATUS OF THE PARTIES: The United Nations Office of the High Commissioner for Refugees

(“UNHCR”) and the Contractor shall also each be referred to as a “Party” hereunder, and:

1.1 Pursuant, inter alia, to the Charter of the United Nations and the Convention on the Privileges and Immunities

of the United Nations, UNHCR, as a subsidiary organ of the United Nations, has full juridical personality and

enjoys such privileges and immunities as are necessary for the independent fulfillment of its purposes.

1.2 The Contractor shall have the legal status of an independent contractor vis-à-vis UNHCR, and nothing

contained in or relating to the Contract shall be construed as establishing or creating between the Parties the

relationship of employer and employee or of principal and agent. The officials, representatives, employees, or

subcontractors of each of the Parties shall not be considered in any respect as being the employees or agents of

the other Party, and each Party shall be solely responsible for all claims arising out of or relating to its

engagement of such persons or entities.

2. SOURCE OF INSTRUCTIONS: The Contractor shall neither seek nor accept instructions from any authority external

to UNHCR in connection with the performance of its obligations under the Contract. Should any authority external to

UNHCR seek to impose any instructions concerning or restrictions on the Contractor’s performance under the Contract,

the Contractor shall promptly notify UNHCR in writing and provide all reasonable assistance required by UNHCR. The

Contractor shall not take any action in respect of the performance of its obligations under the Contract that may

adversely affect the interests of UNHCR, and the Contractor shall perform its obligations under the Contract with the

fullest regard to the interests of UNHCR.

3. ASSIGNMENT:

3.1 Except as provided in Article 3.2, below, the Contractor may not assign, transfer, pledge or make any other

disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the

Contract except with the prior written authorization of UNHCR. Any such unauthorized assignment, transfer,

pledge or other disposition, or any attempt to do so, shall not be binding on UNHCR. Except as permitted with

respect to any approved subcontractors, the Contractor shall not delegate any of its obligations under the

Contract, except with the prior written consent of UNHCR. Any such unauthorized delegation, or attempt to do

so, shall not be binding on UNHCR.

3.2 The Contractor may assign or otherwise transfer the Contract to the surviving entity resulting from a

reorganization of the Contractor’s operations, provided that:

3.2.1 such reorganization is not the result of any bankruptcy, receivership or other similar proceedings;

and,

3.2.2 such reorganization arises from a sale, merger, or acquisition of all or substantially all of the

Contractor’s assets or ownership interests; and,

3.2.3 the Contractor promptly notifies UNHCR about such assignment or transfer at the earliest

opportunity; and,

3.2.4 the assignee or transferee agrees in writing to be bound by all of the terms and conditions of the

Contract, and such writing is promptly provided to UNHCR following the assignment or transfer.

4. SUBCONTRACTING: In the event that the Contractor requires the services of subcontractors to perform any

obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be

entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor

that UNHCR reasonably considers is not qualified to perform obligations under the Contract. UNHCR shall have the

right to require any subcontractor’s removal from UNHCR premises without having to give any justification therefor.

Any such rejection or request for removal shall not, in and of itself, entitle the Contractor to claim any delays in the

performance, or to assert any excuses for the non-performance, of any of its obligations under the Contract, and the

Contractor shall be solely responsible for all services and obligations performed by its subcontractors. The terms of any

REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 2

subcontract shall be subject to, and shall be construed in a manner that is fully in accordance with, all of the terms and

conditions of the Contract.

5. OFFICIALS NOT TO BENEFIT: The Contractor warrants that it has not and shall not offer any direct or indirect

benefit arising from or related to the performance of the Contract or the award thereof to any representative, official,

employee, or other agent of UNHCR. The Contractor acknowledges and agrees that any breach of this provision is a

breach of an essential term of the Contract.

6. PURCHASE OF GOODS: The following conditions shall apply:

6.1 DELIVERY OF GOODS: The Contractor shall hand over or make available the goods, and UNHCR shall

receive the goods, at the place for the delivery of the goods and within the time for delivery of the goods

specified in the Contract. The Contractor shall provide to UNHCR such shipment documentation (including,

without limitation, bills of lading, airway bills, and commercial invoices) as are specified in the Contract or,

otherwise, as are customarily utilized in the trade. All manuals, instructions, displays and any other information

relevant to the goods shall be in the English language unless otherwise specified in the Contract. Unless

otherwise stated in the Contract (including, but not limited to, in any “INCOTERM” or similar trade term), the

entire risk of loss, damage to, or destruction of the goods shall be borne exclusively by the Contractor until

physical delivery of the goods to UNHCR in accordance with the terms of the Contract. Delivery of the goods

shall not be deemed in itself as constituting acceptance of the goods by UNHCR.

6.2 INSPECTION OF THE GOODS: If the Contract provides that the goods may be inspected prior to delivery,

the Contractor shall notify UNHCR when the goods are ready for pre-delivery inspection. Notwithstanding any

pre-delivery inspection, UNHCR or its designated inspection agents may also inspect the goods upon delivery

in order to confirm that the goods conform to applicable specifications or other requirements of the Contract.

All reasonable facilities and assistance, including, but not limited to, access to drawings and production data,

shall be furnished to UNHCR or its designated inspection agents at no charge therefor. Neither the carrying out

of any inspections of the goods nor any failure to undertake any such inspections shall relieve the Contractor of

any of its warranties or the performance of any obligations under the Contract.

6.3 PACKAGING OF THE GOODS: The Contractor shall package the goods for delivery in accordance with the

highest standards of export packaging for the type and quantities and modes of transport of the goods. The

goods shall be packed and marked in a proper manner in accordance with the instructions stipulated in the

Contract or, otherwise, as customarily done in the trade, and in accordance with any requirements imposed by

applicable law or by the transporters and manufacturers of the goods. The packing, in particular, shall mark the

Contract or Purchase Order number and any other identification information provided by UNHCR as well as

such other information as is necessary for the correct handling and safe delivery of the goods. Unless otherwise

specified in the Contract, the Contractor shall have no right to any return of the packing materials.

6.4 TRANSPORTATION & FREIGHT: Unless otherwise specified in the Contract (including, but not limited

to, in any “INCOTERM” or similar trade term), the Contractor shall be solely liable for making all transport

arrangements and for payment of freight and insurance costs for the shipment and delivery of the goods in

accordance with the requirements of the Contract. The Contractor shall ensure that UNHCR receives all

necessary transport documents in a timely manner so as to enable UNHCR to take delivery of the goods in

accordance with the requirements of the Contract.

6.5 WARRANTIES: Unless otherwise specified in the Contract, in addition to and without limiting any other

warranties, remedies or rights of UNHCR stated in or arising under the Contract, the Contractor warrants and

represents that:

6.5.1 The goods, including all packaging and packing thereof, conform to the specifications of the

Contract, are fit for the purposes for which such goods are ordinarily used and for any purposes

expressly made known in writing in the Contract, and shall be of even quality, free from faults and

defects in design, material, manufacturer and workmanship;

6.5.2 If the Contractor is not the original manufacturer of the goods, the Contractor shall provide UNHCR

with the benefit of all manufacturers’ warranties in addition to any other warranties required to be

provided under the Contract;

6.5.3 The goods are of the quality, quantity and description required by the Contract, including when

subjected to conditions prevailing in the place of final destination;


6.5.4 The goods are free from any right of claim by any third-party, including claims of infringement of

any intellectual property rights, including, but not limited to, patents, copyright and trade secrets;

6.5.5 The goods are new and unused;

6.5.6 All warranties will remain fully valid following any delivery of the goods and for a period of not less

than one (1) year following acceptance of the goods by UNHCR in accordance with the Contract;

6.5.7 During any period in which the Contractor’s warranties are effective, upon notice by UNHCR that

the goods do not conform to the requirements of the Contract, the Contractor shall promptly and at its

own expense correct such non-conformities or, in case of its inability to do so, replace the defective

goods with goods of the same or better quality or, at its own cost, remove the defective goods and

fully reimburse UNHCR for the purchase price paid for the defective goods; and,

6.5.8 The Contractor shall remain responsive to the needs of UNHCR for any services that may be required

in connection with any of the Contractor’s warranties under the Contract.

6.6 ACCEPTANCE OF GOODS: Under no circumstances shall UNHCR be required to accept any goods that do

not conform to the specifications or requirements of the Contract. UNHCR may condition its acceptance of the

goods upon the successful completion of acceptance tests as may be specified in the Contract or otherwise

agreed in writing by the Parties. In no case shall UNHCR be obligated to accept any goods unless and until

UNHCR has had a reasonable opportunity to inspect the goods following delivery. If the Contract specifies that

UNHCR shall provide a written acceptance of the goods, the goods shall not be deemed accepted unless and

until UNHCR in fact provides such written acceptance. In no case shall payment by UNHCR in and of itself

constitute acceptance of the goods.

6.7 REJECTION OF GOODS: Notwithstanding any other rights of, or remedies available to UNHCR under the

Contract, in case any of the goods are defective or otherwise do not conform to the specifications or other

requirements of the Contract, UNHCR, at its sole option, may reject or refuse to accept the goods, and within

thirty (30) days following receipt of notice from UNHCR of such rejection or refusal to accept the goods, the

Contractor shall, in sole option of UNHCR:

6.7.1 provide a full refund upon return of the goods, or a partial refund upon a return of a portion of the

goods, by UNHCR; or,

6.7.2 repair the goods in a manner that would enable the goods to conform to the specifications or other

requirements of the Contract; or,

6.7.3 replace the goods with goods of equal or better quality; and,

6.7.4 pay all costs relating to the repair or return of the defective goods as well as the costs relating to the

storage of any such defective goods and for the delivery of any replacement goods to UNHCR.

6.8 In the event that UNHCR elects to return any of the goods for the reasons specified in Article 6.7, above,

UNHCR may procure the goods from another source. In addition to any other rights or remedies available to

UNHCR under the Contract, including, but not limited to, the right to terminate the Contract, the Contractor

shall be liable for any additional cost beyond the balance of the Contract price resulting from any such

procurement, including, inter alia, the costs of engaging in such procurement, and UNHCR shall be entitled to

compensation from the Contractor for any reasonable expenses incurred for preserving and storing the goods

for the Contractor’s account.

6.9 TITLE: The Contractor warrants and represents that the goods delivered under the Contract are unencumbered

by any third party’s title or other property rights, including, but not limited to, any liens or security interests.

Unless otherwise expressly provided in the Contract, title in and to the goods shall pass from the Contractor to

UNHCR upon delivery of the goods and their acceptance by UNHCR in accordance with the requirements of

the Contract.

6.10 EXPORT LICENSING: The Contractor shall be responsible for obtaining any export license required with

respect to the goods, products, or technologies, including software, sold, delivered, licensed or otherwise

provided to UNHCR under the Contract. The Contractor shall procure any such export license in an expeditious

manner. Subject to and without any waiver of the privileges and immunities of UNHCR, UNHCR shall lend

the Contractor all reasonable assistance required for obtaining any such export license. Should any


Governmental entity refuse, delay or hinder the Contractor’s ability to obtain any such export license, the

Contractor shall promptly inform UNHCR in writing and consult with UNHCR to enable UNHCR to take

appropriate measures to resolve the matter.

7. INDEMNIFICATION:

7.1 The Contractor shall indemnify, defend, and hold and save harmless, UNHCR, and its officials, agents and

employees, from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature

brought by any third party against UNHCR, including, but not limited to, all litigation costs and expenses,

attorney’s fees, settlement payments and damages, based on, arising from, or relating to:

7.1.1 allegations or claims that the possession of or use by UNHCR of any patented device, any

copyrighted material, or any other goods, property or services provided or licensed to UNHCR under

the terms of the Contract, in whole or in part, separately or in a combination contemplated by the

Contractor’s published specifications therefor, or otherwise specifically approved by the Contractor,

constitutes an infringement of any patent, copyright, trademark, or other intellectual property right of

any third party; or,

7.1.2 any acts or omissions of the Contractor, or of any subcontractor or anyone directly or indirectly

employed by them in the performance of the Contract, which give rise to legal liability to anyone not

a party to the Contract, including, without limitation, claims and liability in the nature of a claim for

workers’ compensation.

7.2 The indemnity set forth in Article 7.1.1, above, shall not apply to:

7.2.1 A claim of infringement resulting from the Contractor’s compliance with specific written instructions

by UNHCR directing a change in the specifications for the goods, property, materials, equipment or

supplies to be or used, or directing a manner of performance of the Contract or requiring the use of

specifications not normally used by the Contractor; or

7.2.2 A claim of infringement resulting from additions to or changes in any goods, property, materials

equipment, supplies or any components thereof furnished under the Contract if UNHCR or another

party acting under the direction of UNHCR made such changes.

7.3 In addition to the indemnity obligations set forth in this Article 7, the Contractor shall be obligated, at its sole

expense, to defend UNHCR and its officials, agents and employees, pursuant to this Article 7, regardless of

whether the suits, proceedings, claims and demands in question actually give rise to or otherwise result in any

loss or liability.

7.4 UNHCR shall advise the Contractor about any such suits, proceedings, claims, demands, losses or liability

within a reasonable period of time after having received actual notice thereof. The Contractor shall have sole

control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with

the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and

immunities of UNHCR or any matter relating thereto, which only UNHCR itself is authorized to assert and

maintain. UNHCR shall have the right, at its own expense, to be represented in any such suit, proceeding, claim

or demand by independent counsel of its own choosing.

7.5 In the event the use by UNHCR of any goods, property or services provided or licensed to UNHCR by the

Contractor, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or

permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in

the event of a settlement, is enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost

and expense, shall, promptly, either:

7.5.1 procure for UNHCR the unrestricted right to continue using such goods or services provided to

UNHCR;

7.5.2 replace or modify the goods or services provided to UNHCR, or part thereof, with the equivalent or

better goods or services, or part thereof, that is non-infringing; or,

7.5.3 refund to UNHCR the full price paid by UNHCR for the right to have or use such goods, property or

services, or part thereof.


8. INSURANCE AND LIABILITY:

8.1 The Contractor shall pay UNHCR promptly for all loss, destruction, or damage to the property of UNHCR

caused by the Contractor’s personnel or by any of its subcontractors or anyone else directly or indirectly

employed by the Contractor or any of its subcontractors in the performance of the Contract.

8.2 Unless otherwise provided in the Contract, prior to commencement of performance of any other obligations

under the Contract, and subject to any limits set forth in the Contract, the Contractor shall take out and shall

maintain for the entire term of the Contract, for any extension thereof, and for a period following any

termination of the Contract reasonably adequate to deal with losses:

8.2.1 insurance against all risks in respect of its property and any equipment used for the performance of

the Contract;

8.2.2 workers’ compensation insurance, or its equivalent, or employer’s liability insurance, or its

equivalent, with respect to the Contractor’s personnel sufficient to cover all claims for injury, death

and disability, or any other benefits required to be paid by law, in connection with the performance of

the Contract;

8.2.3 liability insurance in an adequate amount to cover all claims, including, but not limited to, claims for

death and bodily injury, products and completed operations liability, loss of or damage to property,

and personal and advertising injury, arising from or in connection with the Contractor’s performance

under the Contract, including, but not limited to, liability arising out of or in connection with the acts

or omissions of the Contractor, its personnel, agents, or invitees, or the use, during the performance

of the Contract, of any vehicles, boats, airplanes or other transportation vehicles and equipment,

whether or not owned by the Contractor; and,

8.2.4 such other insurance as may be agreed upon in writing between UNHCR and the Contractor.

8.3 The Contractor’s liability policies shall also cover subcontractors and all defense costs and shall contain a

standard “cross liability” clause.

8.4 The Contractor acknowledges and agrees that UNHCR accepts no responsibility for providing life, health,

accident, travel or any other insurance coverage which may be necessary or desirable in respect of any

personnel performing services for the Contractor in connection with the Contract.

8.5 Except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor

and approved by UNHCR, in its sole discretion, for purposes of fulfilling the Contractor’s requirements for

providing insurance under the Contract, the insurance policies required under the Contract shall:

8.5.1 name UNHCR as an additional insured under the liability policies, including, if required, as a

separate endorsement under the policy;

8.5.2 include a waiver of subrogation of the Contractor’s insurance carrier’s rights against UNHCR;

8.5.3 provide that UNHCR shall receive written notice from the Contractor’s insurance carrier not less than

thirty (30) days prior to any cancellation or material change of coverage; and,

8.5.4 include a provision for response on a primary and non-contributing basis with respect to any other

insurance that may be available to UNHCR.

8.6 The Contractor shall be responsible to fund all amounts within any policy deductible or retention.

8.7 Except for any self-insurance program maintained by the Contractor and approved by UNHCR for purposes of

fulfilling the Contractor’s requirements for maintaining insurance under the Contract, the Contractor shall

maintain the insurance taken out under the Contract with reputable insurers that are in good financial standing

and that are acceptable to UNHCR. Prior to the commencement of any obligations under the Contract, the

Contractor shall provide UNHCR with evidence, in the form of certificate of insurance or such other form as

UNHCR may reasonably require, that demonstrates that the Contractor has taken out insurance in accordance

with the requirements of the Contract. UNHCR reserves the right, upon written notice to the Contractor, to

obtain copies of any insurance policies or insurance program descriptions required to be maintained by the

Contractor under the Contract. Notwithstanding the provisions of Article 8.5.3, above, the Contractor shall


promptly notify UNHCR concerning any cancellation or material change of insurance coverage required under

the Contract.

8.8 The Contractor acknowledges and agrees that neither the requirement for taking out and maintaining insurance

as set forth in the Contract nor the amount of any such insurance, including, but not limited to, any deductible or

retention relating thereto, shall in any way be construed as limiting the Contractor’s liability arising under or

relating to the Contract.

9. ENCUMBRANCES AND LIENS: The Contractor shall not cause or permit any lien, attachment or other encumbrance

by any person to be placed on file or to remain on file in any public office or on file with the United Nations against any

monies due to the Contractor or that may become due for any work done or against any goods supplied or materials

furnished under the Contract, or by reason of any other claim or demand against the Contractor or UNHCR.

10. EQUIPMENT FURNISHED BY UNHCR TO THE CONTRACTOR: Title to any equipment and supplies that may

be furnished by UNHCR to the Contractor for the performance of any obligations under the Contract shall rest with

UNHCR, and any such equipment shall be returned to UNHCR at the conclusion of the Contract or when no longer

needed by the Contractor. Such equipment, when returned to UNHCR, shall be in the same condition as when delivered

to the Contractor, subject to normal wear and tear, and the Contractor shall be liable to compensate UNHCR for the

actual costs of any loss of, damage to, or degradation of the equipment that is beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS:

11.1 Except as is otherwise expressly provided in writing in the Contract, UNHCR shall be entitled to all

intellectual property and other proprietary rights including, but not limited to, patents, copyrights, and

trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials

which the Contractor has developed for UNHCR under the Contract and which bear a direct relation to or are

produced or prepared or collected in consequence of, or during the course of, the performance of the Contract.

The Contractor acknowledges and agrees that such products, documents and other materials constitute works

made for hire for UNHCR.

11.2 To the extent that any such intellectual property or other proprietary rights consist of any intellectual property

or other proprietary rights of the Contractor: (i) that pre-existed the performance by the Contractor of its

obligations under the Contract, or (ii) that the Contractor may develop or acquire, or may have developed or

acquired, independently of the performance of its obligations under the Contract, UNHCR does not and shall

not claim any ownership interest thereto, and the Contractor grants to UNHCR a perpetual license to use such

intellectual property or other proprietary right solely for the purposes of and in accordance with the

requirements of the Contract.

11.3 At the request of UNHCR, the Contractor shall take all necessary steps, execute all necessary documents and

generally assist in securing such proprietary rights and transferring or licensing them to UNHCR in

compliance with the requirements of the applicable law and of the Contract.

11.4 Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports, estimates,

recommendations, documents, and all other data compiled by or received by the Contractor under the Contract

shall be the property of UNHCR, shall be made available for use or inspection by UNHCR at reasonable times

and in reasonable places, shall be treated as confidential, and shall be delivered only to UNHCR authorized

officials on completion of work under the Contract.

12. PUBLICITY, AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS OR

OF UNHCR: The Contractor shall not advertise or otherwise make public for purposes of commercial advantage or

goodwill that it has a contractual relationship with the United Nations or UNHCR, nor shall the Contractor, in any

manner whatsoever use the name, emblem or official seal of the United Nations or of UNHCR, or any abbreviation of

the name of the United Nations or of UNHCR in connection with its business or otherwise without the written

permission of UNHCR.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION: Information and data that is considered

proprietary by either Party or that is delivered or disclosed by one Party (“Discloser”) to the other Party (“Recipient”)

during the course of performance of the Contract, and that is designated as confidential (“Information”)1, shall be held in

1 Information and data that is considered by UNHCR as proprietary and confidential includes, but is not limited to, data pertaining to

refugees and persons of concern to UNHCR.


confidence by that Party and shall be handled as follows:

13.1 The recipient (“Recipient”) of such Information shall:

13.1.1 use the same care and discretion to avoid disclosure, publication or dissemination of the

Discloser’s Information as it uses with its own similar Information that it does not wish to

disclose, publish or disseminate; and,

13.1.2 use the Discloser’s Information solely for the purpose for which it was disclosed.

13.2 Provided that the Recipient has a written agreement with the following persons or entities requiring them to

treat the Information confidential in accordance with the Contract and this Article 13, the Recipient may

disclose Information to:

13.2.1 any other party with the Discloser’s prior written consent; and,

13.2.2 the Recipient’s employees, officials, representatives and agents who have a need to know such

Information for purposes of performing obligations under the Contract, and employees officials,

representatives and agents of any legal entity that it controls, controls it, or with which it is under

common control, who have a need to know such Information for purposes of performing

obligations under the Contract, provided that, for these purposes a controlled legal entity means:

13.2.2.1 a corporate entity in which the Party owns or otherwise controls, whether directly

or indirectly, over fifty percent (50%) of voting shares thereof; or,

13.2.2.2 any entity over which the Party exercises effective managerial control; or,

13.2.2.3 for UNHCR, a principal or subsidiary organ of the United Nations established in

accordance with the Charter of the United Nations.

13.3 The Contractor may disclose Information to the extent required by law, provided that, subject to and without

any waiver of the privileges and immunities of UNHCR, the Contractor will give UNHCR sufficient prior

notice of a request for the disclosure of Information in order to allow UNHCR to have a reasonable

opportunity to take protective measures or such other action as may be appropriate before any such disclosure

is made.

13.4 UNHCR may disclose Information to the extent as required pursuant to the Charter of the United Nations, or

pursuant to resolutions or regulations of the General Assembly or rules promulgated thereunder.

13.5 The Recipient shall not be precluded from disclosing Information that is (i) obtained by the Recipient without

restriction from a third party who is not in breach of any obligation as to confidentiality to the owner of such

Information or any other person, or (ii) disclosed by the Discloser to a third party without any obligation of

confidentiality, or (iii) previously known by the Recipient, or (iv) at any time is developed by the Recipient

completely independently of any disclosures hereunder.

13.6 These obligations and restrictions of confidentiality shall be effective during the term of the Contract,

including any extension thereof, and, unless otherwise provided in the Contract, shall remain effective

following any termination of the Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS:

14.1 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the

affected Party shall give notice and full particulars in writing to the other Party, of such occurrence or cause if

the affected Party is thereby rendered unable, wholly or in part, to perform its obligations and meet its

responsibilities under the Contract. The affected Party shall also notify the other Party of any other changes in

condition or the occurrence of any event which interferes or threatens to interfere with its performance of the

Contract. Not more than fifteen (15) days following the provision of such notice of force majeure or other

changes in condition or occurrence, the affected Party shall also submit a statement to the other Party of

estimated expenditures that will likely be incurred for the duration of the change in condition or the event of

force majeure. On receipt of the notice or notices required hereunder, the Party not affected by the occurrence

of a cause constituting force majeure shall take such action as it reasonably considers to be appropriate or

necessary in the circumstances, including the granting to the affected Party of a reasonable extension of time

in which to perform any obligations under the Contract.


14.2 If the Contractor is rendered unable, wholly or in part, by reason of force majeure to perform its obligations

and meet its responsibilities under the Contract, UNHCR shall have the right to suspend or terminate the

Contract on the same terms and conditions as are provided for in Article 15, “Termination,” except that the

period of notice shall be seven (7) days instead of thirty (30) days. In any case, UNHCR shall be entitled to

consider the Contractor permanently unable to perform its obligations under the Contract in case the

Contractor is unable to perform its obligations, wholly or in part, by reason of force majeure for any period in

excess of ninety (90) days.

14.3 Force majeure as used herein means any unforeseeable and irresistible act of nature, any act of war (whether

declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force,

provided that such acts arise from causes beyond the control and without the fault or negligence of the

Contractor. The Contractor acknowledges and agrees that, with respect to any obligations under the Contract

that the Contractor must perform in areas in which UNHCR is engaged in, preparing to engage in, or

disengaging from any humanitarian or similar operations, any delays or failure to perform such obligations

arising from or relating to harsh conditions within such areas, or to any incidents of civil unrest occurring in

such areas, shall not, in and of itself, constitute force majeure under the Contract.

15. TERMINATION:

15.1 Either Party may terminate the Contract for cause, in whole or in part, upon thirty (30) day’s notice, in writing,

to the other Party. The initiation of conciliation or arbitral proceedings in accordance with Article 18

“Settlement of Disputes,” below, shall not be deemed to be a “cause” for or otherwise to be in itself a

termination of the Contract.

15.2 UNHCR may terminate the Contract at any time by providing written notice to the Contractor in any case in

which the mandate of UNHCR applicable to the performance of the Contract or the funding of UNHCR

applicable to the Contract is curtailed or terminated, whether in whole or in part. In addition, unless otherwise

provided by the Contract, upon sixty (60) day’s advance written notice to the Contractor, UNHCR may

terminate the Contract without having to provide any justification therefor.

15.3 In the event of any termination of the Contract, upon receipt of notice of termination that has been issued by

UNHCR, the Contractor shall, except as may be directed by UNHCR in the notice of termination or otherwise

in writing:

15.3.1 take immediate steps to bring the performance of any obligations under the Contract to a close in a

prompt and orderly manner, and in doing so, reduce expenses to a minimum;

15.3.2 refrain from undertaking any further or additional commitments under the Contract as of and

following the date of receipt of such notice;

15.3.3 place no further subcontracts or orders for materials, services, or facilities, except as UNHCR and

the Contractor agree in writing are necessary to complete any portion of the Contract that is not

terminated;

15.3.4 terminate all subcontracts or orders to the extent they relate to the portion of the Contract

terminated;

15.3.5 transfer title and deliver to UNHCR the fabricated or unfabricated parts, work in process,

completed work, supplies, and other material produced or acquired for the portion of the Contract

terminated;

15.3.6 deliver all completed or partially completed plans, drawings, information, and other property that,

if the Contract had been completed, would be required to be furnished to UNHCR thereunder;

15.3.7 complete performance of the work not terminated; and,

15.3.8 take any other action that may be necessary, or that UNHCR may direct in writing, for the

minimization of losses and for the protection and preservation of any property, whether tangible or

intangible, related to the Contract that is in the possession of the Contractor and in which UNHCR

has or may be reasonably expected to acquire an interest.

15.4 In the event of any termination of the Contract, UNHCR shall be entitled to obtain reasonable written

accountings from the Contractor concerning all obligations performed or pending in accordance with the


Contract. In addition, UNHCR shall not be liable to pay the Contractor except for those goods delivered and

services provided to UNHCR in accordance with the requirements of the Contract, but only if such goods or

services were ordered, requested or otherwise provided prior to the Contractor’s receipt of notice of

termination from UNHCR or prior to the Contractor’s tendering of notice of termination to UNHCR.

15.5 UNHCR may, without prejudice to any other right or remedy available to it, terminate the Contract forthwith

in the event that:

15.5.1 the Contractor is adjudged bankrupt, or is liquidated, or becomes insolvent, or applies for a

moratorium or stay on any payment or repayment obligations, or applies to be declared insolvent;

15.5.2 the Contractor is granted a moratorium or a stay, or is declared insolvent;

15.5.3 the Contractor makes an assignment for the benefit of one or more of its creditors;

15.5.4 a receiver is appointed on account of the insolvency of the Contractor;

15.5.5 the Contractor offers a settlement in lieu of bankruptcy or receivership; or,

15.5.6 UNHCR reasonably determines that the Contractor has become subject to a materially adverse

change in its financial condition that threatens to substantially affect the ability of the Contractor

to perform any of its obligations under the Contract.

15.6 Except as prohibited by law, the Contractor shall be bound to compensate UNHCR for all damages and costs,

including, but not limited to, all costs incurred by UNHCR in any legal or non-legal proceedings, as a result of

any of the events specified in Article 15.5, above, and resulting from or relating to a termination of the

Contract, even if the Contractor is adjudged bankrupt, or is granted a moratorium or stay or is declared

insolvent. The Contractor shall immediately inform UNHCR of the occurrence of any of the events specified

in Article 15.5, above, and shall provide UNHCR with any information pertinent thereto.

15.7 The provisions of this Article 15 are without prejudice to any other rights or remedies of UNHCR under the

Contract or otherwise.

16. NON-WAIVER OF RIGHTS: The failure by either Party to exercise any rights available to it, whether under the

Contract or otherwise, shall not be deemed for any purposes to constitute a waiver by the other Party of any such right or

any remedy associated therewith, and shall not relieve the Parties of any of their obligations under the Contract.

17. NON-EXCLUSIVITY: Unless otherwise specified in the Contract, UNHCR shall have no obligation to purchase any

minimum quantities of goods or services from the Contractor, and UNHCR shall have no limitation on its right to obtain

goods or services of the same kind, quality and quantity described in the Contract, from any other source at any time.

18. SETTLEMENT OF DISPUTES:

18.1 AMICABLE SETTLEMENT: The Parties shall use their best efforts to amicably settle any dispute,

controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof. Where the

Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in

accordance with the Conciliation Rules then obtaining of the United Nations Commission on International

Trade Law (“UNCITRAL”), or according to such other procedure as may be agreed between the Parties in

writing.

18.2 ARBITRATION: Any dispute, controversy, or claim between the Parties arising out of the Contract or the

breach, termination, or invalidity thereof, unless settled amicably under Article 18.1, above, within sixty (60)

days after receipt by one Party of the other Party’s written request for such amicable settlement, shall be

referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining.

The decisions of the arbitral tribunal shall be based on general principles of international commercial law. The

arbitral tribunal shall be empowered to order the return or destruction of goods or any property, whether

tangible or intangible, or of any confidential information provided under the Contract, order the termination of

the Contract, or order that any other protective measures be taken with respect to the goods, services or any

other property, whether tangible or intangible, or of any confidential information provided under the Contract,

as appropriate, all in accordance with the authority of the arbitral tribunal pursuant to Article 26 (“Interim

Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the UNCITRAL Arbitration

Rules. The arbitral tribunal shall have no authority to award punitive damages. In addition, unless otherwise

expressly provided in the Contract, the arbitral tribunal shall have no authority to award interest in excess of


the London Inter-Bank Offered Rate (“LIBOR”) then prevailing, and any such interest shall be simple interest

only. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final

adjudication of any such dispute, controversy, or claim.

19. PRIVILEGES AND IMMUNITIES: Nothing in or relating to the Contract shall be deemed a waiver, express or

implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs or of UNHCR

(as a subsidiary organ of the United Nations).

20. TAX EXEMPTION:

20.1 Article II, Section 7, of the Convention on the Privileges and Immunities of the United Nations provides, inter

alia, that the United Nations, including UNHCR as one of its subsidiary organs, is exempt from all direct

taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges

of a similar nature in respect of articles imported or exported for its official use. In the event any

governmental authority refuses to recognize the exemptions of UNHCR from such taxes, restrictions, duties,

or charges, the Contractor shall immediately consult with UNHCR to determine a mutually acceptable

procedure.

20.2 The Contractor authorizes UNHCR to deduct from the Contractor’s invoices any amount representing such

taxes, duties or charges, unless the Contractor has consulted with UNHCR before the payment thereof and

UNHCR has, in each instance, specifically authorized the Contractor to pay such taxes, duties, or charges

under written protest. In that event, the Contractor shall provide UNHCR with written evidence that payment

of such taxes, duties or charges has been made and appropriately authorized, and UNHCR shall reimburse the

Contractor for any such taxes, duties, or charges so authorized by UNHCR and paid by the Contractor under

written protest.

21. OBSERVANCE OF THE LAW: The Contractor shall comply with all laws, ordinances, rules, and regulations bearing

upon the performance of its obligations under the Contract. In addition, the Contractor shall maintain compliance with

all obligations relating to its registration as a qualified vendor of goods or services to UNHCR, as such obligations are set

forth in vendor registration procedures.

22. MODIFICATIONS:

22.1 The Director of the Division for Emergency and Supply Management, or such other contracting authority as

UNHCR has made known to the Contractor in writing, possesses the authority to agree on behalf of UNHCR

to any modification of or change in the Contract, to a waiver of any of its provisions or to any additional

contractual relationship of any kind with the Contractor. Accordingly, no modification or change in the

Contract shall be valid and enforceable against UNHCR unless provided by a valid written amendment to the

Contract signed by the Contractor and the Director of the Division for Emergency and Supply Management or

such other contracting authority.

22.2 If the Contract shall be extended for additional periods in accordance with the terms and conditions of the

Contract, the terms and conditions applicable to any such extended term of the Contract shall be the same

terms and conditions as set forth in the Contract, unless the Parties shall have agreed otherwise pursuant to a

valid amendment concluded in accordance with Article 22.1, above.

22.3 The terms or conditions of any supplemental undertakings, licenses, or other forms of agreement concerning

any goods or services provided under the Contract shall not be valid and enforceable against UNHCR nor in

any way shall constitute an agreement by UNHCR thereto unless any such undertakings, licenses or other

forms are the subject of a valid amendment concluded in accordance with Article 22.1, above.

23. AUDITS AND INVESTIGATIONS:

23.1 Each invoice paid by UNHCR shall be subject to a post-payment audit by auditors, whether internal or

external, of UNHCR or by other authorized and qualified agents of UNHCR at any time during the term of the

Contract and for a period of two (2) years following the expiration or prior termination of the Contract.

UNHCR shall be entitled to a refund from the Contractor for any amounts shown by such audits to have been

paid by UNHCR other than in accordance with the terms and conditions of the Contract.

23.2 The Contractor acknowledges and agrees that, from time to time, UNHCR may conduct investigations relating

to any aspect of the Contract or the award thereof, the obligations performed under the Contract, and the

operations of the Contractor generally relating to performance of the Contract. The right of UNHCR to


conduct an investigation and the Contractor’s obligation to comply with such an investigation shall not lapse

upon expiration or prior termination of the Contract. The Contractor shall provide its full and timely

cooperation with any such inspections, post-payment audits or investigations. Such cooperation shall include,

but shall not be limited to, the Contractor’s obligation to make available its personnel and any relevant

documentation for such purposes at reasonable times and on reasonable conditions and to grant to UNHCR

access to the Contractor’s premises at reasonable times and on reasonable conditions in connection with such

access to the Contractor’s personnel and relevant documentation. The Contractor shall require its agents,

including, but not limited to, the Contractor’s attorneys, accountants or other advisers, to reasonably cooperate

with any inspections, post-payment audits or investigations carried out by UNHCR hereunder.

24. LIMITATION ON ACTIONS:

24.1 Except with respect to any indemnification obligations in Article 7, above, or as are otherwise set forth in the

Contract, any arbitral proceedings in accordance with Article 18.2, above, arising out of the Contract must be

commenced within three years after the cause of action has accrued.

24.2 The Parties further acknowledge and agree that, for these purposes, a cause of action shall accrue when the

breach actually occurs, or, in the case of latent defects, when the injured Party knew or should have known all

of the essential elements of the cause of action, or in the case of a breach of warranty, when tender of delivery

is made, except that, if a warranty extends to future performance of the goods or any process or system and the

discovery of the breach consequently must await the time when such goods or other process or system is ready

to perform in accordance with the requirements of the Contract, the cause of action accrues when such time of

future performance actually begins.

25. CHILD LABOR: The Contractor represents and warrants that neither it, its parent entities (if any), nor any of the

Contractor’s subsidiary or affiliated entities (if any) is engaged in any practice inconsistent with the rights set forth

in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child

shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education,

or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Contractor

acknowledges and agrees that the provisions hereof constitute an essential term of the Contract and that any breach

of this representation and warranty shall entitle UNHCR to terminate the Contract immediately upon notice to the

Contractor, without any liability for termination charges or any other liability of any kind.

26. MINES: The Contractor warrants and represents that neither it, its parent entities (if any), nor any of the

Contractor’s subsidiaries or affiliated entities (if any), is engaged in the sale or manufacture of anti-personnel mines

or components utilized in the manufacture of anti-personnel mines. The Contractor acknowledges and agrees that the

provisions hereof constitute an essential term of the Contract and that any breach of this representation and warranty

shall entitle UNHCRto terminate the Contract immediately upon notice to the Contractor, without any liability for

termination charges or any other liability of any kind.

27. SEXUAL EXPLOITATION:

27.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by its

employees or any other persons engaged and controlled by the Contractor to perform any services under the

Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any

laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the

Contractor shall refrain from, and shall take all reasonable and appropriate measures to prohibit its employees

or other persons engaged and controlled by it from exchanging any money, goods, services, or other things of

value, for sexual favors or activities, or from engaging any sexual activities that are exploitive or degrading to

any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of

the Contract and that any breach of these provisions shall entitle UNHCR to terminate the Contract

immediately upon notice to the Contractor, without any liability for termination charges or any other liability

of any kind.

27.2 UNHCR shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel

or any other person who may be engaged by the Contractor to perform any services under the Contract is

married to the person less than the age of eighteen years with whom sexual activity has occurred and in which

such marriage is recognized as valid under the laws of the country of citizenship of such Contractor’s

personnel or such other person who may be engaged by the Contractor to perform any services under the

Contract.


28. EXPLOITATION AND ABUSE OF REFUGEES AND OTHER PERSONS OF CONCERN TO UNHCR:

The Contractor warrants that it has instructed its personnel to refrain from any conduct that would adversely reflect

on UNHCR and/or the United Nations and from any activity which is incompatible with the aims and objectives of

the United Nations or the mandate of UNHCR to ensure the protection of refugees and other persons of concern to

UNHCR. The Contractor hereby undertakes all possible measures to prevent its personnel from exploiting and

abusing refugees and other persons of concern to UNHCR. The failure of the Contractor to investigate allegations of

exploitation and abuse against its personnel or related to its activities or to take corrective action when exploitation

or abuse has occurred, shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor, at

no cost to UNHCR.

29. PAYMENT INSTRUCTIONS: UNHCR shall, on the fulfillment of the delivery terms, unless otherwise provided

in the Contract or purchase order, make payment by bank transfer within thirty days of receipt of the Contractor’s

invoice for the goods and copies of any other documentation specified in the Contract. Payment against the invoice

referred to above will reflect any discount shown under the payment terms agreed among the parties, provided

payment is made within the period required by such payment terms. The prices shown in the Contract or the

purchase order may not be increased except by express written agreement of UNHCR. Documents are to be sent to

the address indicated in the Contract or purchase order.

– oOOo –

Rev Oct 2000 1

General Conditions of Contract for Civil Works (October 2000 version)

1. Definitions

2. Singular and Plural

3. Headings or Notes

4. Legal Relationships

5. General Duties/Powers of Engineer

6. Contractor's General Obligations/Responsibilities

7. Assignment and Subcontracting

8. Drawings

9. Work Book

10. Performance Security

11. Inspection of Site

12. Sufficiency of Tender

13. Programme of Work to be Furnished

14. Weekly Site Meeting

15. Change Orders

16. Contractor's Superintendence

17. Contractor's Employees

18. Setting-Out

19. Watching and Lighting

20. Care of Works

21. Insurance of Works, Etc.

22. Damage to Persons and Property

23. Liability Insurance

24. Accident or Injury to Workmen

25. Remedy on Contractor's Failure to Insure

26. Compliance with Statutes, Regulations, Etc.

27. Fossils, Etc.

28. Copyright, Patents and Other Proprietary Rights, and Royalties

29. Interference with Traffic and Adjoining Properties

30. Extraordinary Traffic and Special Loads

31. Opportunities for Other Contractors

32. Contractor to Keep Site Clean

33. Clearance of Site on Substantial Completion

34. Labour

35. Returns of Labour, Plant, Etc.

36. Materials, Workmanship and Testing

37. Access to Site

38. Examination of Work Before Covering Up

39. Removal of Improper Work and Materials

40. Suspension of Work

41. Possession of Site

Rev Oct 2000 2

42. Time for Completion

43. Extension of Time for Completion

44. Rate of Progress

45. Liquidated Damages for Delay

46. Certificate of Substantial Completion


48. Alterations, Additions and Omissions

49. Plant, Temporary Works and Materials

50. Approval of Materials, Etc., Not Implied

51. Measurement of Works

52. Liability of the Parties

53. Authorities

54. Urgent Repairs

55. Increase and Decrease of Costs

56. Taxation

57. Blasting

58. Machinery

59. Temporary Works and Reinstatement

60. Photographs and Advertising

61. Prevention of Corruption

62. Date Falling on Holiday

63. Notices

64. Language, Weights and Measures

65. Records, Accounts, Information and Audit

66. Force Majeure

67. Suspension by the UNHCR

68. Termination by the UNHCR

69. Termination by the Contractor

70. Rights and Remedies of the UNHCR

71. Settlement of Disputes

72. Privileges and Immunities

Appendix I: Formats of Performance Security

Performance Bank Guarantee

Performance Bond

1. DEFINITIONS

Rev Oct 2000 3

For the purpose of the Contract Documents the words and expressions below shall have the

following meanings:

a) "Employer" means the United Nations High Commissioner for Refugees (UNHCR).

b) "Contractor" means the person whose tender has been accepted and with whom the Contract

has been entered into.

c) "Engineer" means the person whose services have been engaged by UNHCR to administer

the Contract as provided therein, as will be notified in writing to the Contractor.

d) "Contract" means the written agreement between the Employer and the Contractor, to which

these General Conditions are annexed.

e) "The Works" means the works to be executed and completed under the Contract.

f) "Temporary Works" shall include items to be constructed which are not intended to be

permanent and form part of the Works.

g) "Drawings" and "Specifications" mean the Drawings and Specifications referred to in the

Contract and any modification thereof or addition thereto furnished by the Engineer or

submitted by the Contractor and approved in writing by the Engineer in accordance with the

Contract.

h) "Bill of Quantities" is the document in which the Contractor indicates the cost of the Works,

on the basis of the foreseen quantities of items of work and the fixed unit prices applicable to

them.

i) "Contract Price" means the sum agreed in the Contract as payable to the Contractor for the

execution and completion of the Works and for remedying of any defects therein in

accordance with the Contract.

j) "Site" means the land and other places on, under, in or through which the Works or

Temporary Works are to be constructed.

2. SINGULAR AND PLURAL

Words importing persons or parties shall include firms or companies and words importing

the singular only shall also include the plural and vice versa where the context requires.

3. HEADINGS OR NOTES

The headings or notes in the Contract Documents shall not be deemed to be part thereof or be

taken into consideration in their interpretation.

4. LEGAL RELATIONSHIPS

Rev Oct 2000 4

The Contractor and the sub-contractor(s), if any, shall have the status of an independent

contractor vis-à-vis the Employer. The Contract Documents shall not be construed to create

any contractual relationship of any kind between the Engineer and the Contractor, but the

Engineer shall, in the exercise of his duties and powers under the Contract, be entitled to

performance by the Contractor of its obligations, and to enforcement thereof. Nothing

contained in the Contract Documents shall create any contractual relationship between the

Employer or the Engineer and any subcontractor(s) of the Contractor.

5. GENERAL DUTIES/POWERS OF ENGINEER

a) The Engineer shall provide administration of Contract as provided in the Contract

Documents. In particular, he shall perform the functions hereinafter described.

b) The Engineer shall be the Employer's representative vis-à-vis the Contractor during

construction and until final payment is due. The Engineer shall advise and consult with the

Employer. The Employer's instructions to the Contractor shall be forwarded through the

Engineer. The Engineer shall have authority to act on behalf of the Employer only to the

extent provided in the Contract Documents as they may be amended in writing in accordance

with the Contract. The duties, responsibilities and limitations of authority of the Engineer as

the Employer's representative during construction as set forth in the Contract shall not be

modified or extended without the written consent of the Employer, the Contractor and the

Engineer.

c) The Engineer shall visit the Site at intervals appropriate to the stage of construction to

familiarize himself generally with the progress and quality of the Works and to determine in

general if the Works are proceeding in accordance with the Contract Documents. On the

basis of his on-site observations as an Engineer, he shall keep the Employer informed of the

progress of the Works.

d) The Engineer shall not be responsible for and will not have control or charge of construction

means, methods, techniques, sequences or procedures, or for safety precautions and programs

in connection with the Works or the Temporary Works. The Engineer shall not be

responsible for or have control or charge over the acts or omissions of the Contractor

(including the Contractor's failure to carry out the Works in accordance with the Contract)

and of Sub-contractors or any of their agents or employees, or any other persons performing

services for the Works, except if such acts or omissions are caused by the Engineer's failure

to perform his functions in accordance with the contract between the Employer and the

Engineer.

e) The Engineer shall at all times have access to the Works wherever and whether in

preparation or progress. The Contractor shall provide facilities for such access so that the

Engineer may perform his functions under the Contract.

Rev Oct 2000 5

f) Based on the Engineer's observations and an evaluation of the documentation submitted by

the Contractor together with the invoices, the Engineer shall determine the amounts owed to

the Contractor and shall issue Certificates for Payment as appropriate.

g) The Engineer shall review and approve or take other appropriate action upon the Contractor's

submittals such as Shop Drawings, Product Data and Samples, but only for conformity with

the design concept of the Works and with the provisions of the Contract Documents. Such

action shall be taken with reasonable promptness so as to cause no delay. The Engineer's

approval of a specific item shall not indicate approval of an assembly of which the item is a

component.

h) The Engineer shall interpret the requirements of the Contract Documents and judge the

performance thereunder by the Contractor. All interpretations and orders of the Engineer

shall be consistent with the intent of and reasonably inferable from the Contract Documents

and shall be in writing or in the form of drawings. Either party may make a written request

to the Engineer for such interpretation. The Engineer shall render the interpretation

necessary for the proper execution of the Works with reasonable promptness and in

accordance with any time limit agreed upon. Any claim or dispute arising from the

interpretation of the Contract Documents by the Engineer or relating to the execution or

progress of the Works shall be settled as provided in Clause 71 of these General Conditions.

i) Except as otherwise provided in the Contract, the Engineer shall have no authority to relieve

the Contractor of any of his obligations under the Contract nor to order any work involving

delay in completion of the Works or any extra payment to the Contractor by the Employer, or

to make any variations to the Works.

j) In the event of termination of the employment of the Engineer, the Employer shall appoint

another suitable professional to perform the Engineer's duties.

k) The Engineer shall have authority to reject work which does not conform to the Contract

Documents. Whenever, in his opinion, he considers it necessary or advisable for the

implementation of the intent of the Contract Documents, he will have authority to require

special inspection or testing of the work whether or not such work be then fabricated,

installed or completed. However, neither the Engineer's authority to act nor any reasonable

decision made by him in good faith either to exercise or not to exercise such authority shall

give rise to any duty or responsibility of the Engineer to the Contractor, any subcontractor,

any of their agents or employees, or any other person performing services for the Works.

l) The Engineer shall conduct inspections to determine the dates of Substantial Completion and

Final Completion, shall receive and forward to the Employer for the Employer's review

written warranties and related documents required by the Contract and assembled by the

Contractor, and shall issue a final Certificate for Payment upon compliance with the

requirements of Clause 47 hereof and in accordance with the Contract.

m) If the Employer and Engineer so agree, the Engineer shall provide one or more Engineer's

Representative(s) to assist the Engineer in carrying out his responsibilities at the site. The

Rev Oct 2000 6

Engineer shall notify in writing to the Contractor and the Employer the duties,

responsibilities and limitations of authority of any such Engineer's Representative(s).

6. CONTRACTOR'S GENERAL OBLIGATIONS/RESPONSIBILITIES

6.1.Obligation to Perform in Accordance with Contract

The Contractor shall execute and complete the Works and remedy any defects therein in

strict accordance with the Contract, with due care and diligence and to the satisfaction of the

Engineer, and shall provide all labor, including the supervision thereof, materials,

Constructional Plant and all other things, whether of a temporary or permanent nature,

required in and for such execution, completion and remedying of defects, as far as the

necessity for providing the same is specified in or is reasonably to be inferred from the

Contract. The Contractor shall comply with and adhere strictly to the Engineer's instructions

and directions on any matter, touching or concerning the Works.

6.2 Responsibility for Site Operations

The Contractor shall take full responsibility for the adequacy, stability and safety of all site

operations and methods of construction, provided that the Contractor shall not be responsible,

except as may be expressly provided in the Contract, for the design or specification of the

Permanent Works or of any Temporary Works prepared by the Engineer.

6.3.Responsibility for Employees

The Contractor shall be responsible for the professional and technical competence of his

employees and will select for work under this Contract, reliable individuals who will perform

effectively in the implementation of the Contract, respect local customs and conform to a

high standard of moral and ethical conduct.

6.4.Source of Instructions

The Contractor shall neither seek nor accept instructions from any authority external to the

Employer, the Engineer or their authorized representatives in connection with the

performance of his services under this Contract. The Contractor shall refrain from any action

which may adversely affect the Employer and shall fulfill his commitments with fullest

regard for the interest of the Employer.

6.5.Officials Not to Benefit

The Contractor warrants that no official of the Employer has been or shall be admitted by the

Contractor to any direct or indirect benefit arising from this Contract or the award thereof.

The Contractor agrees that breach of this provision is a breach of an essential term of the

Contract.

6.6.Use of Name, Emblem or Official Seal of UNHCR or the United Nations

Rev Oct 2000 7

The Contractor shall not advertise or otherwise make public the fact that he is performing, or

has performed services for the Employer or use the name, emblem or official seal of the

Employer or the United Nations or any abbreviation of the name of the Employer or the

United Nations for advertising purposes or any other purposes.

6.7.Confidential Nature of Documents

All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,

documents and all other data compiled by or received by the Contractor under the Contract

shall be the property of the Employer, shall be treated as confidential and shall be delivered

only to the duly authorized representative of the Employer on completion of the Works; their

contents shall not be made known by the Contractor to any person other than the personnel of

the Contractor performing services under this Contract without the prior written consent of

the Employer.

7. ASSIGNMENT AND SUBCONTRACTING

7.1.Assignment of Contract

The Contractor shall not, except after obtaining the prior written approval of the Employer,

assign, transfer, pledge or make other disposition of the Contract or any part thereof or of any

of the Contractor's rights, claims or obligations under the Contract.

7.2.Subcontracting

In the event the Contractor requires the services of subcontractors, the Contractor shall obtain

the prior written approval of the Employer for all such subcontractors. The approval of the

Employer shall not relieve the Contractor of any of his obligations under the Contract, and

the terms of any subcontract shall be subject to and be in conformity with the provisions of

the Contract.

7.3.Assignment of Subcontractor's Obligations

In the event of a subcontractor having undertaken towards the Contractor in respect of the

work executed or the goods, materials, Plant or services supplied by such subcontractor for

the Works, any continuing obligation extending for a period exceeding that of the Defects

Liability Period under the Contract, the Contractor shall at any time after the expiration of

such Period, assign to the Employer, at the Employer's request and cost, the benefit of such

obligation for the unexpired duration thereof.

8. DRAWINGS

8.1.Custody of drawings

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The drawings shall remain in the sole custody of the Employer but two (2) copies thereof

shall be furnished to the Contractor free of cost. The Contractor shall provide and make at

his own expense any further copies required by him. At the completion of the Works, the

Contractor shall return to the Employer all drawings provided under the Contract.

8.2.One copy of Drawings to be kept on Site

One copy of the Drawings furnished to the Contractor as aforesaid shall be kept by the

Contractor on the Site and the same shall at all reasonable times be available for inspection

and use by the Engineer and by any other person authorized in writing by the Engineer.

8.3.Disruption of Progress

The Contractor shall give written notice to the Engineer whenever planning or progress of the

Works is likely to be delayed or disrupted unless any further drawing or order, including a

direction, instruction or approval, is issued by the Engineer within a reasonable time. The

notice shall include details of drawing or order required and of why and by when it is

required and of any delay or disruption likely to be suffered if it is late.

9. WORK BOOK

The Contractor shall maintain a Work Book at the Site with numbered pages, in one original

and two copies. The Engineer shall have full authority to issue new orders, drawings and

instructions to the Contractor, from time to time and as required for the correct execution of

the Works. The Contractor shall be bound to follow such orders, drawings and instructions.

Every order shall be dated and signed by the Engineer and the Contractor, in order to account

for its receipt.

Should the Contractor want to refuse an order in the Work Book, he shall so inform the

Employer, through the Engineer, by means of an annotation in the Work Book made within

three (3) days from the date of the order that the Contractor intends to refuse. Failure by the

Contractor to adhere to this procedure shall result in the order being deemed accepted with

no further possibility of refusal.

The original of the Work Book shall be delivered to the Employer at the time of Final

Acceptance of the Works. A copy shall be kept by the Engineer and another copy by the

Contractor.

10. PERFORMANCE SECURITY

a) As guarantee for his proper and efficient performance of the Contract, the Contractor shall on

signature of the Contract furnish the Employer with a Performance Security issued for the

benefit of the Employer. The amount and character of such security (bond or guarantee) shall

be as indicated in the Contract.

Rev Oct 2000 9

b) The Performance Bond or Bank Guarantee must be issued by an acceptable insurance

company or accredited bank, in the format included in Appendix I to these General

Conditions, and must be valid up to twenty-eight days after issuance by the Engineer of the

Certificate of Final Completion. The Performance Bond or Bank Guarantee shall be returned

to the Contractor within twenty-eight days after the issuance by the Engineer of the

Certificate of Final Completion, provided that the Contractor shall have paid all money owed

to the Employer under the Contract.

c) If the surety of the Performance Bond or Bank Guarantee is declared bankrupt or becomes

insolvent or its right to do business in the country of execution of the Works is terminated,

the Contractor shall within five (5) days thereafter substitute another bond or guarantee and

surety, both of which must be acceptable to the Employer.

11. INSPECTION OF SITE

The Contractor shall be deemed to have inspected and examined the site and its surroundings

and to have satisfied himself before submitting his Tender and signing the Contract as to all

matters relative to the nature of the land and subsoil, the form and nature of the Site, details

and levels of existing pipe lines, conduits, sewers, drains, cables or other existing services,

the quantities and nature of the work and materials necessary for the completion of the

Works, the means of access to the Site, and the accommodation he may require, and in

general to have himself obtained all necessary information as to risk contingencies, climatic,

hydrological and natural conditions and other circumstances which may influence or affect

his Tender, and no claims will be entertained in this connection against the Employer.

12. SUFFICIENCY OF TENDER

The Contractor shall be deemed to have satisfied himself before tendering as to the

correctness and sufficiency of his Tender for the construction of the Works and of the rates

and prices, which rates and prices shall, except in so far as it is otherwise provided in the

Contract, cover all his obligations under the Contract and all matters and things necessary for

the proper execution and completion of the Works.

13. PROGRAMME OF WORK TO BE FURNISHED

Within the time limit specified in the Contract, the Contractor shall submit to the Engineer

for his consent a detailed Programme of Work showing the order of procedure and the

method in which he proposes to carry out the Works. In preparing his Programme of Work

the Contractor shall pay due regard to the priority required by certain works. Should the

Engineer, during the progress of work, require further modifications to the Programme of

Work, the Contractor shall review the said program. The Contractor shall also whenever

required by the Engineer submit particulars in writing of the Contractor's arrangements for

carrying out the Works and of the Constructional Plant and Temporary Works which the

Contractor intends to supply, use or construct as the case may be. The submission of such

program, or any modifications thereto, or the particulars required by the Engineer, shall not

relieve the Contractor of any of his duties or obligations under the Contract nor shall the

Rev Oct 2000 10

incorporation of any modification to the Programme of Work either at the commencement of

the contract or during its course entitle the Contractor to any additional payments in

consequence thereof.

14. WEEKLY SITE MEETING

A weekly site meeting shall be held between the UNHCR Project Coordinator or engineer, if

any, the representative of the Contractor and the Engineer or the Engineer's Representative,

in order to verify that the Works are progressing normally and are executed in accordance

with the Contract.

15. CHANGE ORDERS

a) The Engineer may instruct the Contractor, with the approval of the Employer and by means

of Change Orders, all variations in quantity or quality of the Works, in whole or in part, that

are deemed necessary by the Engineer.

b) Processing of change orders shall be governed by clause 48 of these General Conditions.

16. CONTRACTOR'S SUPERINTENDENCE

The Contractor shall provide all necessary superintendence during the execution of the

Works and as long thereafter as the Engineer may consider necessary for the proper

fulfillment of the Contractor's obligations under the Contract. The Contractor or a competent

and authorized agent or representative of the Contractor approved in writing by the Engineer,

which approval may at any time be withdrawn, shall be constantly on the site and shall

devote his entire time to the superintendence of the Works. Such authorized agent or

representative shall receive on behalf of the Contractor directions and instructions from the

Engineer. If the approval of such agent or representative shall be withdrawn by the Engineer,

as provided in Clause 17(2) hereinafter, or if the removal of such agent or representative shall

be requested by the Employer under Clause 17(3) hereinafter, the Contractor shall as soon as

it is practicable after receiving notice of such withdrawal remove the agent or representative

from the Site, and replace him by another agent or representative approved by the Engineer.

Notwithstanding the provision of Clause 17(2) hereinafter, the Contractor shall not thereafter

employ, in any capacity whatsoever, a removed agent or representative again on the Site.

17. CONTRACTOR'S EMPLOYEES

a) The Contractor shall provide and employ on the Site in connection with the execution and

completion of the Works and the remedying of any defects therein:

i. Only such technical assistants as are skilled and experienced in their respective callings and

such sub-agent foremen and leading hands as are competent to give proper supervision to the

work they are required to supervise, and

Rev Oct 2000 11

ii. Such skilled, semi-skilled, and unskilled labour as is necessary for the proper and timely

execution and completion of the Works.

b) The Engineer shall be at liberty to object to and require the Contractor to remove forthwith

from the Works any person employed by the Contractor in or about the execution or

completion of the Works, who in the opinion of the Engineer is misconducting himself, or is

incompetent or negligent in the proper performance of his duties, or whose employment is

otherwise considered reasonably by the Engineer to be undesirable, and such person shall not

be again employed on the Site without the written permission of the Engineer. Any person

so removed from the Works shall be replaced as soon as reasonably possible by a competent

substitute approved by the Engineer.

c) Upon written request by the Employer, the Contractor shall withdraw or replace from the Site

any agent, representative or other personnel who does not conform to the standards set forth

in paragraph (1) of this Clause. Such request for withdrawal or replacement shall not be

considered as termination in part or in whole of this Contract. All costs and additional

expenses resulting from any withdrawal or replacement for whatever reason of any of the

Contractor's personnel shall be at the Contractor's expense.

18. SETTING-OUT

The Contractor shall be responsible for the true and proper setting out of the Works in

relation to original points, lines and levels of reference given by the Engineer in writing and

for the correctness of the position, levels, dimensions and alignment of all parts of the Works

and for the provision of all necessary instruments, appliances and labor in connection

therewith. If, at any time during the progress of the Works, any error shall appear or arise in

the position, levels, dimensions or alignment of any part of the Works, the Contractor, on

being required so to do by the Engineer, shall, at his own cost, rectify such error to the

satisfaction of the Engineer.

19. WATCHING AND LIGHTING

The Contractor shall in connection with the Works provide and maintain at his own cost all

lights, guards, fencing and watching when and where necessary or required by the Engineer

or by any duly constituted authority for the protection of the Works and the materials and

equipment utilized therefor or for the safety and convenience of the public or others.

20. CARE OF WORKS

a) From the commencement date of the Works to the date of substantial completion as stated in

the Certificate of Substantial Completion, the Contractor shall take full responsibility for the

care thereof and of all Temporary Works. In the event that any damage or loss should happen

to the Works or to any part thereof or to any Temporary Works from any cause whatsoever

(save and except as shall be due to Force Majeure as defined in Clause 66 of these General

Conditions), the Contractor shall at his own cost repair and make good the same so that, at

completion, the Works shall be in good order and condition and in conformity in every

Rev Oct 2000 12

respect with the requirements of the Contract and the Engineer's instructions. The Contractor

shall also be liable for any damage to the Works occasioned by him in the course of any

operations carried out by him for the purpose of complying with his obligations Clause 47

hereof.

b) The Contractor shall be fully responsible for the review of the Engineering design and details

of the Works and shall inform the Employer of any mistakes or incorrectness in such design

and details which would affect the Works.

21. INSURANCE OF WORKS, ETC.

Without limiting his obligations and responsibilities under Clause 20 hereof, the Contractor

shall insure immediately following signature of this Contract, in the joint names of the

Employer and the Contractor (a) for the period stipulated in Clause 20(1) hereof, against all

loss or damage from whatever cause arising, other than cause of Force majeure as defined in

clause 66 of these General Conditions, and (b) against loss or damage for which the

Contractor is responsible, in such manner that the Employer and the Contractor are covered

for the period stipulated in Clause 20 (1) hereof and are also covered during the Defects

Liability Period for loss or damage arising from a cause occurring prior to the

commencement of the Defects Liability Period and for any loss or damage occasioned by the

Contractor in the course of any operations carried out by him for the purpose of complying

with his obligations under Clause 47 hereof:

a) The Works, together with the materials and Plant for incorporation therein, to their full

replacement cost, plus an additional sum of ten (10) per cent of such replacement cost, to

cover any additional costs of and incidental to the rectification of loss or damage including

professional fees and the cost of demolishing and removing any part of the Works and of

removing debris of whatsoever nature;

b) The Contractor's equipment and other things brought on to the Site by the Contractor to the

replacement value of such equipment and other things;

c) An insurance to cover the liabilities and warranties of Section 52(4);

Such insurance shall be effected with an insurer and in terms approved by the Employer,

which approval shall not be unreasonably withheld, and the Contractor shall, whenever

required, produce to the Engineer the policy or policies of insurance and the receipts for

payment of the current premiums.

22. DAMAGE TO PERSONS AND PROPERTY

The Contractor shall (except if and so far as the Contract provides otherwise) indemnify,

hold and save harmless and defend at his own expense the Employer, its officers, agents,

employees and servants from and against all suits, claims, demands, proceedings, and

liability of any nature or kind, including costs and expenses, for injuries or damages to any

person or any property whatsoever which may arise out of or in consequence of acts or

Rev Oct 2000 13

omissions of the Contractor or its agents, employees, servants or subcontractors in the

execution of the Contract. The provision of this Clause shall extend to suits, claims,

demands, proceedings and liability in the nature of workmen's compensation claims and

arising out of the use of patented inventions and devices. Provided always that nothing herein

contained shall be deemed to render the Contractor liable for or in respect of or with respect

to:

a) The permanent use or occupation of land by the Works or any part thereof;

b) The right of the Employer to construct the Works or any part thereof on, over, under, or

through any land.

c) Interference whether temporary or permanent with any right of light, airway or water or other

easement or quasi-easement which is the unavoidable result of the construction of the Works

in accordance with the Contract.

d) Death, injuries or damage to persons or property resulting from any act or neglect of the

Employer, his agents, servants or other contractors, done or committed during the validity of

the Contract.

23. LIABILITY INSURANCE

23.1. Obligation to take out Liability Insurance

Before commencing the execution of the Works, but without limiting his obligations and

responsibility under Clause 20 hereof, the Contractor shall insure against his liability for any

death, material or physical damage, loss or injury which may occur to any property,

including that of the Employer or to any person, including any employee of the Employer by

or arising out of the execution of the Works or in the carrying out of the Contract, other than

due to the matters referred to in the proviso to Clause 22 hereof.

23.2. Minimum Amount of Liability Insurance


which approval shall not be unreasonably withheld, and for at least the amount specified in

the contract. The Contractor shall, whenever required by the Employer or the Engineer,

produce to the Engineer the policy or policies of insurance and the receipts for payment of

the current premiums.

23.3. Provision to Indemnify Employer

The insurance policy shall include a provision whereby, in the event of any claim in respect

of which the Contractor would be entitled to receive indemnity under the policy, being

brought or made against the Employer, the insurer shall indemnify the Employer against such

claims and any costs, charges and expenses in respect thereof.

Rev Oct 2000 14

24. ACCIDENT OR INJURY TO WORKMEN

a) The Employer shall not be liable for or in respect of any damages or compensation payable at

law in respect or in consequence of any accident or injury to any workman or other person in

the employment of the Contractor or any sub-Contractor, save and except an accident or

injury resulting from any act or default of the Employer, his agents or servants. The

Contractor shall indemnify, hold and save harmless the Employer against all such damages

and compensation, save and except as aforesaid, and against all claims, proceedings, costs,

charges and expenses whatsoever in respect thereof or in relation thereto.

b) Insurance Against Accident, etc., to Workmen

The Contractor shall insure against such liability with an insurer approved by the Employer,

which approval shall not be unreasonably withheld, and shall continue such insurance during

the whole of the time that any persons are employed by him for the Works and shall, when

required, produce to the Engineer such policy of insurance and the receipt for payment of the

current premium. Provided always that, in respect of any persons employed by any

subcontractor, the Contractor's obligation to insure as aforesaid under this sub-clause shall be

satisfied if the subcontractor shall have insured against the liability in respect of such persons

in such manner that the Employer is indemnified under the policy but the Contractor shall

require such subcontractor to produce to the Engineer when required such policy of insurance

and the receipt for the current premium, and obtain the insertion of a provision to that effect

in its contract with the subcontractor.

25. REMEDY ON CONTRACTOR'S FAILURE TO INSURE

If the Contractor shall fail to effect and keep in force any of the insurances referred to in

Clauses 21, 23 and 24 hereof, or any other insurance which he may be required to effect

under the terms of the Contract, the Employer may in any such case effect and keep in force

any such insurance and pay such premium as may be necessary for that purpose and from

time to time deduct the amount so paid by the Employer as aforesaid from any monies due or

which may become due to the Contractor, or recover the same as a debt due from the

Contractor.

26. COMPLIANCE WITH STATUTES, REGULATIONS, ETC.

a) The Contractor shall give all notices and pay all fees and charges required to be given or paid

by any national or State Statutes, Ordinances, Laws, Regulations or By-laws, or any local or

other duly constituted authority in relation to the execution of the Works or of any

Temporary Works and by the Rules and Regulations of all public bodies and companies

whose property or rights are affected or may be affected in any way by the Works or any

Temporary Works.

b) The Contractor shall conform in all respects with any such Statutes, Ordinances, Laws,

Regulations, By-laws or requirements of any such local or other authority which may be

applicable to the Works and shall keep the Employer indemnified against all penalties and

Rev Oct 2000 15

liabilities of every kind for breach of any such Statutes, Ordinances, Laws, Regulations, By-

laws or requirements.

27. FOSSILS, ETC.

All fossils, coins, articles of value or antiquity and structures and other remains or things of

geological or archaeological interest discovered on the Site of the Works shall as between the

Employer and the Contractor be deemed to be the absolute property of the Employer and the

Contractor shall take reasonable precautions to prevent his workmen or any other persons

from removing or damaging any such article or thing and shall immediately upon discovery

thereof and before removal acquaint the Employer of such discovery and carry out at the

expense of the Employer the Engineer's orders as to the disposal of the same.

28. COPYRIGHT, PATENT AND OTHER PROPRIETARY RIGHTS, AND

ROYALTIES

a) The Contractor shall hold harmless and fully indemnify the Employer from and against all

claims and proceedings for or on account of infringement of any patent rights, design

trademark or name or other protected rights in respect of any Plant, equipment, machine,

work or material used for or in connection with the Works or Temporary Works and from

and against all claims, demands proceedings, damages, costs, charges and expenses

whatsoever in respect thereof or in relation thereto, except where such infringement results

from compliance with the design or Specification provided by the Engineer.

b) Except where otherwise specified, the Contractor shall pay all tonnage and other royalties,

rent and other payments or compensation, if any, for getting stone, sand, gravel, clay or other

materials required for the Works or Temporary Works.

29. INTERFERENCE WITH TRAFFIC AND ADJOINING PROPERTIES

All operations necessary for the execution of the Works and for the Construction of any

Temporary Works shall, so far as compliance with the requirements of the Contract permits,

be carried on so as not to interfere unnecessarily or improperly with the public convenience,

or the access to, use and occupation of, public or private roads and footpaths to or of

properties whether in the possession of the Employer or of any other person. The Contractor

shall hold harmless and indemnify the Employer in respect of all claims, demands,

proceedings, damages, costs, charges and expenses whatsoever arising out of or in relation to

any such matters in so far as the Contractor is responsible therefor.

30. EXTRAORDINARY TRAFFIC AND SPECIAL LOADS

a) The Contractor shall use every reasonable means to prevent any of the roads or bridges

communicating with or on the routes to the Site from being damaged by any traffic of the

Contractor or any of his sub-contractors and, in particular, shall select routes, choose and use

vehicles and restrict and distribute loads so that any such extraordinary traffic as will

inevitably arise from the moving of plant and material from and to the Site shall be limited as

Rev Oct 2000 16

far as reasonably possible and so that no unnecessary damage may be occasioned to such

roads and bridges.

b) Should it be found necessary for the Contractor to move any load of Constructional Plant,

machinery, preconstructed units or parts of units of work, or other thing, over part of a road

or bridge, the moving whereof is likely to damage any such road or bridge unless special

protection or strengthening is carried out, then the Contractor shall before moving the load on

to such road or bridge, save insofar as the Contract otherwise provide, be responsible for and

shall pay for the cost of strengthening any such bridge or altering or improving any such road

to avoid such damage, and the Contractor shall indemnify and keep the Employer

indemnified against all claims for damage to any such road or bridge caused by such

movement, including such claim as may be made directly against the Employer, and shall

negotiate and pay all claims arising solely out of such damage.

31. OPPORTUNITIES FOR OTHER CONTRACTORS

The Contractor shall in accordance with the requirements of the Engineer afford all

reasonable opportunities for carrying out their work to any other contractors employed by the

Employer and their workmen and to the workmen of the Employer and of any other duly

constituted authorities who may be employed in the execution on or near the Site of any work

not included in the Contract or of any contract which the Employer may enter into in

connection with or ancillary to the Works. If work by other contractors of the Employer as

above-mentioned involves the Contractor in any direct expenses as a result of using his Site

facilities, the Employer shall consider payment to the Contractor of such sum or sums as may

be recommended by the Engineer.

32. CONTRACTOR TO KEEP SITE CLEAN

During the progress of the Works, the Contractor shall keep the Site reasonably free from all

unnecessary obstruction and shall store or dispose of any Constructional Plant and surplus

materials and clear away and remove from the Site any wreckage, rubbish or Temporary

Works no longer required.

33. CLEARANCE OF SITE ON SUBSTANTIAL COMPLETION

On the substantial completion of the Works, the Contractor shall clear away and remove

from the Site all Constructional Plant surplus materials, rubbish and Temporary Works of

every kind and leave the whole of the Site and Works clean and in a workmanlike condition

to the satisfaction of the Engineer.

34. LABOUR

34.1 Engagement of Labour

The Contractor shall make his own arrangements for the engagement of all labour local or

otherwise.

Rev Oct 2000 17

34.2 Supply of Water

The Contractor shall provide on the Site to the satisfaction of the Engineer an adequate

supply of drinking and other water for the use of the Contractor's staff and work people.

34.3 Alcoholic Drinks or Drugs

The Contractor shall comply with Government laws and regulations and orders in force as

regards the import, sale, barter or disposal of alcoholic drinks or narcotics and he shall not

allow or facilitate such importation, sale, gift, barter or disposal by his sub-contractors,

agents or employees.

34.4 Arms and Ammunition

The restrictions specified in clause 34.3 above shall include all kinds of arms and

ammunition.

34.5 Holiday and Religious Customs

The Contractor shall in all dealings with labour in his employ have due regard to all holiday,

recognized festivals and religious or other customs.

34.6 Epidemics

In the event of any outbreak of illness of an epidemic nature the Contractor shall comply with

and carry out such regulations, orders, and requirements as may be made by the Government

or the local medical or sanitary authorities for the purpose of dealing with and overcoming

the same.

34.7 Disorderly Conduct, etc.

The Contractor shall at all times take all reasonable precautions to prevent any unlawful

riotous or disorderly conduct by or amongst his employees and for the preservation of peace

and the protection of persons and property in the neighborhood of the Works against the

same.

34.8 Observance by Sub-Contractors

The Contractor shall be considered responsible for the observance of the above provisions by

his Sub-Contractors.

34.9 Legislation applicable to Labour

The Contractor shall abide by all applicable legislation and regulation with regard to labour.

Rev Oct 2000 18

35 RETURNS OF LABOUR, PLANT, ETC.

The Contractor shall, if required by the Engineer, deliver to the Engineer at his office, a

return in detail in the form and at such intervals as the Engineer may prescribe showing the

supervisory staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the Site and such information respecting Constructional plant

as the Engineer may require.

36 MATERIALS, WORKMANSHIP AND TESTING

36.1 Materials and Workmanship

a) All materials and workmanship shall be of the respective kinds described in the Contract and

in accordance with the Engineer's instructions and shall be subjected from time to time to

such tests as the Engineer may direct at the place of manufacture or fabrication, or on the Site

or at all or any of such places. The Contractor shall provide such assistance, instruments,

machines, labour and materials as are normally required for examining, measuring and

testing any work and the quality, weight or quantity of any materials used and shall supply

samples of materials before incorporation in the Works for testing as may be selected and

required by the Engineer. All testing equipment and instruments provided by the Contractor

shall be used only by the Engineer or by the Contractor in accordance with the instructions of

the Engineer.

b) No material not conforming with the Specifications in the Contract may be used for the

Works without prior written approval of the Employer and instruction of the Engineer,

provided always that if the use of such material results or may result in increasing the

Contract Price, the procedure in Clause 48 shall apply.

36.2 Cost of Samples

All samples shall be supplied by the Contractor at his own cost unless the supply thereof is

clearly intended in the Specifications or Bill of Quantities to be at the cost of the Employer.

Payment will not be made for samples which do not comply with the Specifications.

36.3 Cost of Tests

The Contractor shall bear the costs of any of the following tests:

a) Those clearly intended by or provided for in the Contract Documents.

b) Those involving load testing or tests to ensure that the design of the whole of the Works or

any part of the Works is appropriate for the purpose which it was intended to fulfill.

37 ACCESS TO SITE

Rev Oct 2000 19

The Employer and the Engineer and any persons authorized by either of them shall, at all

times, have access to the Works and to the Site and to all workshops and places where work

is being prepared or whence materials, manufactured articles or machinery are being

obtained for the Works and the Contractor shall afford every facility for and every assistance

in or in obtaining the right to such access.

38 EXAMINATION OF WORK BEFORE COVERING UP

No work shall be covered up or put out of view without the approval of the Engineer and the

Contractor shall afford full opportunity for the Engineer to examine and measure any work

which is about to be covered up or put out of view and to examine foundations before

permanent work is placed thereon. The Contractor shall give due notice to the Engineer

whenever any such work or foundations is or are ready or about to be ready for examination

and the Engineer shall without unreasonable delay unless he considers it unnecessary and

advises the Contractor accordingly attend for the purpose of examining and measuring such

work or of examining such foundations.

39 REMOVAL OF IMPROPER WORK AND MATERIALS

39.1 Engineer's power to order removal

The Engineer shall during the progress of the Works have power to order in writing from

time to time, and the Contractor shall execute at his cost and expense, the following

operations:

a) The removal from the Site within such time or times as may be specified in the order of any

materials which in the opinion of the Engineer are not in accordance with the Contract;

b) The substitution of proper and suitable materials; and

c) The removal and proper re-execution (notwithstanding any previous test thereof or interim

payment therefore) of any work which in respect of materials or workmanship is not in the

opinion of the Engineer in accordance with the Contract.

39.2 Default of Contractor in carrying out Engineer's Instructions

In case of default on the part of the Contractor in carrying out an instruction of the Engineer,

the Employer shall be entitled to employ and pay other persons to carry out the same and all

expenses consequent thereon or incidental thereto shall be borne by the Contractor and shall

be recoverable from him by the Employer and may be deducted by the Employer from any

monies due or which may become due to the Contractor.

40 SUSPENSION OF WORK

The Contractor shall on the written order of the Engineer suspend the progress of the Works

or any part thereof for such time or times and in such manner as the Engineer may consider

Rev Oct 2000 20

necessary and shall, during such suspension, properly protect and secure the Works so far as

it is necessary in the opinion of the Engineer. The Employer should be notified and his

written approval should be sought for any suspension of work in excess of three (3) days.

41 POSSESSION OF SITE

41.1 Access to Site

The Employer shall with the Engineer's written order to commence the Works, give to the

Contractor possession of so much of the Site as may be required to enable the Contractor to

commence and proceed with the construction of the Works in accordance with the

Programme referred to in Clause 13 hereof and otherwise in accordance with such reasonable

proposals of the Contractor as he shall make to the Engineer by notice in writing, and shall

from time to time as the Works proceed give to the Contractor possession of such further

portions of the Site as may be required to enable the Contractor to proceed with the

construction of the Works with due dispatch in accordance with the said Programme or

proposals, as the case may be.

41.2 Wayleaves, etc.

The Contractor shall bear all expenses and charges for special temporary wayleaves required

by him in connection with access to the Site. The Contractor shall also provide at his own

cost any additional accommodation outside the Site required by him for the purpose of the

Works.

41.3 Limits of the Site

Except as defined below, the limits of the Site shall be as defined in the Contract. Should the

Contractor require land beyond the Site, he shall provide it entirely at his own expense and

before taking possession shall supply the Engineer with a copy of the necessary permits.

Access to the Site is available where the Site adjoins a public road but it is not provided

unless shown on the Drawings. When necessary for the safety and convenience of workmen,

public or livestock or for the protection of the Works, the Contractor shall, at his own

expense, provide adequate temporary fencing to the whole or part of the Site. The Contractor

shall not disturb, damage or pull down any hedge, tree or building within the Site without the

written consent of the Engineer.

42 TIME FOR COMPLETION

a) Subject to any requirement in the Contract as to completion of any section of the Works

before completion of the whole, the whole of the Works shall be completed, in accordance

with the provisions of Clause 46 and 47 hereof, within the time stated in the Contract.

b) The completion time includes weekly rest days, official holidays, and days of inclement

weather.

Rev Oct 2000 21

43 EXTENSION OF TIME FOR COMPLETION

If, subject to the provisions of the Contract, the Engineer orders alterations or additions in the

Works in accordance with Clause 48 hereof, or if circumstances constituting force majeure as

defined in the Contract have occurred, the Contractor shall be entitled to apply for an

extension of the time for completion of the Works specified in the Contract. The Employer

shall, upon such application, determine the period of any such extension of time; provided

that in the case of alterations or additions in the Works, the application for such an extension

must be made before the alterations or additions in the Works are undertaken by the

Contractor.

44 RATE OF PROGRESS

The whole of the materials, plant and labour to be provided by the Contractor and the mode,

manner and speed of execution and completion of the Works are to be of a kind and

conducted in a manner to the satisfaction of the Engineer. Should the rate of progress of the

Works or any part thereof be at any time in the opinion of the Engineer too slow to ensure the

completion of the Works by the prescribed time or extended time for completion, the

Engineer shall so notify the Contractor in writing and the Contractor shall thereupon take

such steps as the Contractor may think necessary and the Engineer may approve to expedite

progress so as to complete the Works by the prescribed time or extended time for completion.

If the work is not being carried on by day and by night and the Contractor shall request

permission to work by night as well as by day, then, if the Engineer shall grant such

permission, the Contractor shall not be entitled to any additional payment. All work at night

shall be carried out without unreasonable noise and disturbance. The contractor shall

indemnify the Employer from and against any claims or liability for damages on account of

noise or other disturbance created while or in carrying out the work and from and against all

claims, demands, proceedings, costs and expenses whatsoever in regard or in relation to such

noise or other disturbance. The Contractor shall submit in triplicate to the Engineer at the end

of each month signed copies of explanatory Drawings or any other material showing the


45 LIQUIDATED DAMAGES FOR DELAY

a) If the Contractor shall fail to complete the Works within the time for completion prescribed

in the Contract, or any extended time for completion in accordance with the Contract, then

the Contractor shall pay to the Employer the sum specified in the Contract as liquidated

damages, for the delay between the time prescribed in the Contract or the extended time for

completion, as the case may be, and the date of substantial completion of the Works as stated

in the Certificate of Substantial Completion, subject to the applicable limit stated in the

Contract. The said sum shall be payable by the sole fact of the delay without the need for any

previous notice or any legal proceedings, or proof of damage, which shall in all cases be

considered as ascertained. The Employer may, without prejudice to any other method of

recovery, deduct the amount of such liquidated damages from any monies in its hands due or

which may become due to the Contractor. The payment or deduction of such damages shall

Rev Oct 2000 22

not relieve the Contractor from his obligation to complete the Works or from any other of his

obligations and liabilities under the Contract.

b) If, before the time for completion of the whole of the Works or of a Section of the Works, a

Certificate of Substantial Completion has been issued for any part or Section of the Works,

the liquidated damages for delay in completion of the remainder of the Works or of that

Section may, for any period of delay after the date stated in such Certificate of Substantial

Completion, and in the absence of alternative provisions in the Contract, be reduced in the

proportion which the value of the part or Section so certified bears to the total value of the

whole of the Works or Section, as applicable. The provisions of this Sub-Clause shall only

apply to the rate of liquidated damages and shall not affect the limit thereof.

46 CERTIFICATE OF SUBSTANTIAL COMPLETION

46.1 Substantial Completion of the Works

When the whole of the Works have been substantially completed and have satisfactorily

passed any test on completion prescribed by the Contract, the Contractor may give a notice to

that effect to the Engineer accompanied by an undertaking to finish any outstanding work

during the Defects Liability Period. Such notice and undertaking shall be in writing and shall

be deemed to be a request by the Contractor, for the Engineer to issue a Certificate of

Substantial Completion in respect of the Works. The Engineer shall, within twenty-one (21)

days of the date of delivery of such notice either issue to the Contractor, with a copy to the

Employer, a Certificate of Substantial Completion stating the date on which, in his opinion,

the Works were substantially completed in accordance with the Contract or give instructions

in writing to the Contractor specifying all the work which, in the Engineer's opinion, requires

to be done by the Contractor before the issuance of such Certificate. The Engineer shall also

notify the Contractor of any defects in the Works affecting substantial completion that may

appear after such instructions and before completion of the work specified therein. The

Contractor shall be entitled to receive such Certificate of Substantial Completion within

twenty-one (21) days of completion, to the satisfaction of the Engineer, of the work so

specified and making good any defect so notified. Upon issuance of the Certificate of

Substantial Completion of the Works, the Contractor shall be deemed to have undertaken to

complete with due expedition any outstanding work during the Defects Liability Period.

46.2 Substantial Completion of Sections or Parts of the Works

In accordance with the procedure in Sub-Clause (1) of this Clause and on the same

conditions as provided therein, the Contractor may request the Engineer to issue, and the

Engineer may issue, a Certificate of Substantial Completion in respect of any Section or part

of the Works which has been substantially completed and has satisfactorily passed any tests

on completion prescribed by the Contract, if:

a) a separate time for completion is provided in the Contract in respect of such Section or part

of the Works;

Rev Oct 2000 23

b) Such Section or part of the Works has been completed to the satisfaction of the Engineer and

is required by the Employer for his occupation or use.

Upon the issuance of such Certificate, the Contractor shall be deemed to have undertaken to

complete any outstanding work during the Defects Liability Period.

47 DEFECTS LIABILITY


The expression "Defects Liability Period" shall mean the period of twelve (12) months,

calculated from the date of completion of the Works stated in the Certificate of Substantial

Completion issued by the Engineer or, in respect of any Section or part of the Works for

which a separate Certificate of Substantial Completion has been issued, from the date of

completion of that Section or part as stated in the relevant Certificate. The expression "the

Works" shall, in respect of the Defects Liability Period, be construed accordingly.

47.2 Completion of Outstanding Work and Remedying of Defects

During the Defects Liability Period, the Contractor shall finish the work, if any, outstanding

at the date of the Certificate of Substantial Completion, and shall execute all such work of

repair, amendment, reconstruction, rectification and making good defects, imperfections,

shrinkages or other faults as may be required of the Contractor in writing by the Engineer

during the Defects Liability Period and within fourteen (14) days after its expiration, as a

result of an inspection made by or on behalf of the Engineer prior to expiration of the Defects

Liability Period.

47.3 Cost of Execution of Work of Repair, etc.

All such outstanding work shall be carried out by the Contractor at his own expense if the

necessity thereof shall, in the opinion of the Engineer, be due to the use of material or

workmanship not in accordance with the Contract, or to neglect or failure on the part of the

Contractor to comply with any obligation expressed or implied, on the Contractor's part

under the Contract.

47.4 Remedy on Contractor's Failure to Carry Out Work Required

If the Contractor shall fail to do any such work outstanding on the Works, the Employer shall

be entitled to employ and pay other persons to carry out the same, and all expenses

consequent thereon or incidental thereto shall be recoverable from the Contractor by the

Employer, and may be deducted by the Employer from any monies due or which may

become due to the Contractor.

47.5 Certificate of Final Completion

Rev Oct 2000 24

Upon satisfactory completion of the work outstanding on the Works, the Engineer shall

within twenty eight (28) days of the expiration of the Defects Liability period issue a

Certificate of Final Completion to the Contractor. The Contract shall be deemed to be

completed upon issuance of such Certificate, provided that the provisions of the Contract

which remain unperformed and the Settlement of Disputes provision in the Contract shall

remain in force for as long as is necessary to dispose of any outstaდაnding matters or issues

between the Parties.

48 ALTERATIONS, ADDITIONS AND OMISSIONS

1 Variations

The Engineer may within his powers introduce any variations to the form, type or quality of

the Works or any part thereof which he considers necessary and for that purpose or if for any

other reasons it shall, in his opinion be desirable, he shall have poთwer to order the

Contractor to do and the Contractor shall do any of the following:

(a) increase or decrease the quantity of any work under the Contract;

(b) omit any such work;

(c) change the character or quality or kind of any such work;

(d) change the levels, lines, positions and dimensions of any part of the Works;

(e) execute additional work of any kind necessary for the completion of the Works, and no such

variation shall in any way vitiate or invalidate the Contract.

2 Variations Increasing Cost of Contract or altering the Works.

The Engineer shall, however, obtain the written approval of the Employer before giving any

order for any variations which may result in an increase of the Contract Price or in an

essential alteration of the quantity, quality or character of the Works.

3 Orders for Variations to be in Writing

No variations shall be made by the Contractor without an order in writing from the Engineer.

Variations requiring the written approval of the Employer under paragraph (2) of this Clause

shall be made by the Contractor only upon written order from the Engineer accompanied by a

copy of the Employer's approval. Provided that, subject to the provisions of the Contract, no

order in writing shall be required for any increase or decrease in the quantity of any work

where such increase or decrease is not the result of an order given under this Clause but is the

result of the quantities exceeding or being less than those stated in the Bill of Quantities.

Rev Oct 2000 25

4 Valuation of Variations

The Engineer shall estimate to the Employer the amount to be added or deducted from the

Contract Price in respect of any variation, addition or omission. In the case of any variation,

addition or omission which may result in an increase of the Contract Price, the Engineer shall

communicate such estimate to the Employer together with his request for the Employer's

written approval of such variation, addition or omission. The value of any variation, addition

or omission shall be calculated on the basis of the unit prices contained in the Bill of

Quantities.

49 PLANT, TEMPORARY WORKS AND MATERIALS

1 Plant, etc., Exclusive Use for the Works

All Constructional Plant, Temporary Works and Materials provided by the Contractor shall,

when brought on the Site, be deemed to be exclusively intended for the construction and

completion of the Works and the Contractor shall not remove the same or any part thereof

(save for the purpose of moving it from one part of the Site to another) without the consent in

writing of the Engineer which shall not be unreasonably withheld.

2 Removal of Plant, etc.

Upon completion of the Works the Contractor shall remove from the Site all the said

Constructional Plant and Temporary Works remaining thereon and any unused materials

provided by the Contractor.

3 Employer not liable for Damage to Plant

The Employer shall not be at any time liable for the loss of any of the said Constructional

plant, Temporary Works or Materials save if such loss results from the act or neglect of the

Employer, its employees or agents.

4 Ownership of paid material and work

All material and work covered by payments made by the Employer to the Contractor shall

thereupon become the sole property of the Employer, but this provision shall not be

construed as relieving the Contractor from the sole responsibility for all material and work

upon which payments have been made or the restoration of any damaged work or as waiving

the right of the Employer to require the fulfillment of all of the terms of the Contract.

5 Equipment and supplies furnished by Employer

Title to any equipment and supplies which may be furnished by the Employer shall rest with

the Employer and any such equipment and supplies shall be returned to the Employer at the

conclusion of the Contract or when no longer needed by the Contractor. Such equipment

Rev Oct 2000 26

when returned to the Employer, shall be in the same condition as when delivered to the

Contractor, subject to normal wear and tear.

50 APPROVAL OF MATERIALS ETC., NOT IMPLIED

The operation of Clause 49 hereof shall not be deemed to imply any approval by the

Engineer of the materials or other matters referred to therein nor shall it prevent the rejection

of any such materials at any time by the Engineer.

51 MEASUREMENT OF WORKS

The Engineer shall, when he requires any part or parts of the Works to be measured, give

notice to the Contractor or the Contractor's authorized agent or representative who shall

forthwith attend or send a qualified agent to assist the Engineer in making such measurement

and shall furnish all particulars required by either of them. Should the Contractor not attend

or neglect or omit to send such agent, then the measurement made by the Engineer or

approved by him shall be taken to be the correct measurement of the work. The purpose of

measuring is to ascertain the volume of work executed by the Contractor and therefore

determine the amount of the monthly payments.

52 LIABILITY OF THE PARTIES

1 The Works shall not be considered as completed until a Certificate of Final Completion shall

have been signed by the Engineer and delivered to the Employer stating that the Works have

been completed and that the Contractor has fulfilled all his obligations under Clause 47 to his

satisfaction.

2 The Employer shall not be liable to the Contractor for any matter arising out of or in

connection with the Contract or the execution of the Works unless the Contractor shall have

made a claim in writing in respect thereof before the giving of the Certificate of Final

Completion and in accordance with the Contract.

3 Unfulfilled Obligations

Notwithstanding the issue of the Certificate of Final Completion, the Contractor shall remain

liable for the fulfillment of any obligation incurred under the provisions of the Contract prior

to the issuance of the Certificate of Final Completion and which remains unperformed at the

time such Certificate is issued. For the purpose of determining the nature and extent of any

such obligation the Contract shall be deemed to remain in force between the parties hereto.

4 Contractor Responsible

Rev Oct 2000 27

Notwithstanding any other provisions in the Contract documents, the Contractor shall be

totally responsible for and shall bear any and all risks of loss or damage to or failure of the

Works or any part thereof for a period of ten years after issuance of the Certificate of Final

Completion, provided always that such risks, damage or failure result from acts, defaults and

negligence of the Contractor, his agents, employees or workmen and such contractors.

53 AUTHORITIES

1 The Employer shall have the right to enter upon the Site and expel the Contractor therefrom

without thereby voiding the Contract or releasing the Contractor from any of his obligations

or liabilities under the Contract or affecting the rights and powers conferred on the Employer

and the Engineer by the Contract in any of the following cases:

(a) If the Contractor is declared bankrupt or claims bankruptcy or court protection against his

creditors or if the Contractor is a company or member of a company which was dissolved by

legal action;

(b) If the Contractor makes arrangements with his creditors or agrees to carry out the Contract

under an inspection committee of his creditors;

(c) If the Contractor withdraws from the Works or assigns the Contract to others in whole or in

part without the Employer's prior written approval;

(d) If the Contractor fails to commence the Works or shows insufficient progress to the extent

which in the opinion of the Engineer will not enable him to meet the target completion date

of the Works;

(e) If the Contractor suspends the progress of the Works without due cause for fifteen (15) days

after receiving from the Engineer written notice to proceed;

(f) If the Contractor fails to comply with any of the Contract conditions or fails to fulfill his

obligations and does not remedy the cause of his failure within fifteen (15) days after being

notified to do so in writing;

(g) If the Contractor is not executing the work in accordance with standards of workmanship

specified in the Contract;

(h) If the Contractor gives or promises to give a present or loan or reward to any employee of the

Employer or of the Engineer.

Then the Employer may himself complete the Works or may employ any other contractor to

complete the Works and the Employer or such other contractor may use for such completion

so much of Constructional Plant, Temporary Works and Materials, which have been deemed

to be reserved exclusively for the construction and completion of the Works under the

provision of the Contract as he or they may think proper and the Employer may at any time

Rev Oct 2000 28

sell any of the said Constructional Plant, Temporary Works and unused materials and apply

the proceeds of sale in or towards the satisfaction of any sums due or which may become due

to him from the Contractor under the Contract.

2 Evaluation after Re-entry

The Engineer shall as soon as may be practicable after any such entry and expulsion by the

Employer notify the Contractor to attend the necessary evaluation of the Works. In the event

that for any reason the Contractor does not attend such evaluation the Engineer shall

undertake the said evaluation in the absence of the Contractor and shall issue a certificate

stating the sum, if any, due to the Contractor for work done in accordance with the Contract

up to the time of entry and expulsion by the Employer which has been reasonably

accumulated to the Contractor in respect of the Works he has executed in such case in

accordance with the Contract. The Engineer shall indicate the value of the materials whether

unused or partially used and the value of construction equipment and any part of the

Temporary Works.

3 Payment After Re-entry

If the Employer shall enter and expel the Contractor under this Clause he shall not be liable

to pay the Contractor any money on account of the Contract until the expiration of the

Defects Liability Period, and thereafter until the costs of completion and making good any

defects of the Works, damages for delay in completion (if any), and all other expenses

incurred by the Employer have been ascertained and their amount certified by the Engineer.

The Contractor shall then be entitled to receive only such sum or sums (if any) as the

Engineer may certify would have been due to him upon due completion by him after

deducting the said amount. But if such amount shall exceed the sum which would have been

payable to the Contractor on due completion by him, then the Contractor shall upon demand

pay to the Employer the amount of such excess. The Employer in such case may recover this

amount from any money due to the Contractor from the Employer without the need to resort

to legal procedures.

54 URGENT REPAIRS

If by reason of any accident or failure or other event occurring to, in or in connection with

the Works or any part thereof either during the execution of the Works or during the Defects

Liability Period any remedial or other work or repair shall in the opinion of the Engineer be

urgently necessary for security and the Contractor is unable or unwilling at once to do such

work or repair, the Employer may by his own or other workmen do such work or repair as

the Engineer may consider necessary. If the work or repair so done by the Employer is work

which in the opinion of the Engineer the Contractor was liable to do at his own expense

under the Contract, all costs and charges properly incurred by the Employer in so doing shall

on demand be paid by the Contractor to the Employer or may be deducted by the Employer

from any monies due or which may become due to the Contractor provided always that the

Rev Oct 2000 29

Engineer shall as soon after the occurrence of any such emergency as may be reasonably

practicable notify the Contractor thereof in writing.

55 INCREASE AND DECREASE OF COSTS

Except if otherwise provided by the Contract, no adjustment of the Contract Price shall be

made in respect of fluctuations of market, prices of labour, materials, plant or equipment,

neither due to fluctuation in interest rates nor devaluation or any other matters affecting the

Works.

56 TAXATION

The Contractor shall be responsible for the payment of all charges and taxes in respect of

income including value added tax, all in accordance with and subject to the provisions of the

income tax laws and regulations in force and all amendments thereto. It is the Contractor's

responsibility to make all the necessary inquiries in this respect and he shall be deemed to

have satisfied himself regarding the application of all relevant tax laws.

57 BLASTING

The Contractor shall not use any explosives without the written permission of the Engineer

who shall require that the Contractor has complied in full with the regulations in force

regarding the use of explosives. However, the Contractor, before applying to obtain these

explosives, has to provide well arranged storage facilities. The Engineer's approval or refusal

to permit the use of explosives shall not constitute ground for claims by the Contractor.

58 MACHINERY

The Contractor shall be responsible for coordinating the manufacture, delivery, erection and

commissioning of plant machinery and equipment which are to form a part of the Works. He

shall place all necessary orders as soon as possible after the signing of the Contract. These

orders and their acceptance shall be produced to the Engineer on request. The Contractor

shall also be responsible for ensuring that all sub-contractors adhere to such programs as are

agreed and are needed to ensure completion of the Works within the period for completion.

Should any sub-contracted works be delayed, the Contractor shall initiate the necessary

action to speed up such completion. This shall not prejudice the Employer's right to exercise

his remedies for delay in accordance with the Contract.

59 TEMPORARY WORKS AND REINSTATEMENT

Rev Oct 2000 30

The Contractor shall provide and maintain all temporary roads and tracks necessary for

movement of plant and materials and clear same away at completion and make good all

works damaged or disturbed. The Contractor shall submit drawings and full particulars of all

Temporary Works to the Engineer before commencing same. The Engineer may require

modifications to be made if he considers them to be insufficient and the Contractor shall give

effect to such modifications but shall not be relieved of his responsibilities. The Contractor

shall provide and maintain weather-proof sheds for storage of material pertinent to the Works

both for his own use and for the use of the Employer and clear same away at the completion

of the Works. The Contractor shall divert as required, at his own cost and subject to the

approval of the Engineer, all public utilities encountered during the progress of the Works,

except those specially indicated on the drawings as being included in the Contract. Where

diversions of services are not required in connection with the Works, the Contractor shall

uphold, maintain and keep the same in working order in existing locations. The Contractor

shall make good, at his own expense, all damage to telephone, telegraph and electric cable or

wires, sewers, water or other pipes and other services, except where the Public Authority or

Private Party owning or responsible for the same elects to make good the damage. The costs

incurred in so doing shall be paid by the Contractor to the Public Authority or Private Party

on demand.

60 PHOTOGRAPHS AND ADVERTISING

The Contractor shall not publish any photographs of the Works or allow the Works to be

used in any form of advertising whatsoever without the prior approval in writing from the

Employer.

61 PREVENTION OF CORRUPTION

The Employer shall be entitled to cancel the Contract and to recover from the Contractor the

amount of any loss resulting from such cancellation, if the Contractor has offered or given

any person any gift or consideration of any kind as an inducement or reward for doing or

intending to do any action in relation to the obtaining or the execution of the Contract or any

other contract with the Employer or for showing or intending to show favour or disfavour to

any person in relation to the Contract or any other contract with the Employer, if the like acts

shall have been done by any persons employed by him or acting on his behalf whether with

or without the knowledge of the Contractor in relation to this or any other Contract with the

Employer.

62 DATE FALLING ON HOLIDAY

Where under the terms of the Contract any act is to be done or any period is to expire upon a

certain day and that day or that period fall on a day of rest or recognized holiday, the

Contract shall have effect as if the act were to be done or the period to expire upon the

working day following such day.

Rev Oct 2000 31

63 NOTICES

1 Unless otherwise expressly specified, any notice, consent, approval, certificate or

determination by any person for which provision is made in the Contract Documents shall be

in writing. Any such notice, consent, approval, certificate or determination to be given or

made by the Employer, the Contractor or the Engineer shall not be unreasonably withheld or

delayed.

2 Any notice, certificate or instruction to be given to the Contractor by the Engineer or the

Employer under the terms of the Contract shall be sent by post, cable, telex or facsimile at

the Contractor's principal place of business specified in the Contract or such other address as

the Contractor shall nominate in writing for that purpose, or by delivering the same at the

said address against an authorized signature certifying the receipt.

3 Any notice to be given to the Employer under the terms of the Contract shall be sent by post,

cable, telex or facsimile at the Employer's address specified in the Contract, or by delivering

the same at the said address against an authorized signature certifying the receipt.

64 LANGUAGE, WEIGHTS AND MEASURES

Except as may be otherwise specified in the Contract, English shall be used by the Contractor

in all written communications to the Employer or the Engineer with respect to the services to

be rendered and with respect to all documents procured or prepared by the Contractor

pertaining to the Works. The metric system of weights and measures shall be used in all

instances.

65 RECORDS, ACCOUNTS, INFORMATION AND AUDIT

The Contractor shall maintain accurate and systematic records and accounts in respect of the

work performed under this Contract.

The Contractor shall furnish, compile or make available at all times to the UNHCR any

records or information, oral or written, which the UNHCR may reasonably request in respect

of the Works or the Contractor's performance thereof.

The Contractor shall allow the UNHCR or its authorized agents to inspect and audit such

records or information upon reasonable notice.

66 FORCE MAJEURE

Force majeure as used herein means Acts of God, war (whether declared or not), invasion,

revolution, insurrection or other acts or events of a similar nature or force.

Rev Oct 2000 32

In the event of and as soon as possible after the occurrence of any cause constituting force

majeure, the Contractor shall give notice and full particulars in writing to the UNHCR and to

the Engineer of such force majeure if the Contractor is thereby rendered unable, wholly or in

part, to perform its obligations and meet its responsibilities under this Contract. Subject to

acceptance by the UNHCR of the existence of such force majeure, which acceptance shall

not be unreasonably withheld, the following provisions shall apply:

(a) The obligations and responsibilities of the Contractor under this Contract shall be suspended

to the extent of his inability to perform them and for as long as such inability continues.

During such suspension and in respect of work suspended, the Contractor shall be reimbursed

by the UNHCR substantiated costs of maintenance of the Contractor's equipment and of per

diem of the Contractor's permanent personnel rendered idle by such suspension;

(b) The Contractor shall within fifteen (15) days of the notice to the UNHCR of the occurrence

of the force majeure submit a statement to the UNHCR of estimated costs referred to in sub-

paragraph (a) above during the period of suspension followed by a complete statement of

actual expenditures within thirty (30) days after the end of the

(c) suspension;

(d) The term of this Contract shall be extended for a period equal to the period of suspension

taking however into account any special condition which may cause the additional time for

completion of the Works to be different from the period of suspension;

(e) If the Contractor is rendered permanently unable, wholly or in part, by reason of force

majeure, to perform his obligations and meet his responsibilities under the Contract, the

UNHCR shall have the right to terminate the Contract on the same terms and conditions as

provided for in Clause 68 of these General Conditions, except that the period of notice shall

be seven (7) days instead of fourteen (14) days, and

(f) For the purpose of the preceding sub-paragraph, the UNHCR may consider the Contractor

permanently unable to perform in case of any suspension period of more than ninety (90)

days.

67 SUSPENSION BY THE UNHCR

The UNHCR may by written notice to the Contractor suspend for a specified period, in

whole or in part, payments to the Contractor and/or the Contractor's obligation to continue to

perform the Works under this Contract, if in the UNHCR' sole discretion:

(a) any conditions arise which interfere, or threaten to interfere with the successful execution of

the Works or the accomplishment of the purpose thereof, or

(b) the Contractor shall have failed, in whole or in part, to perform any of the terms and

conditions of this Contract.

Rev Oct 2000 33

After suspension under sub-paragraph (a) above, the Contractor shall be entitled to

reimbursement by the UNHCR of such costs as shall have been duly incurred in accordance

with this Contract prior to the commencement of the period of such suspension.

The term of this Contract may be extended by the UNHCR for a period equal to any period

of suspension, taking into account any special conditions which may cause the additional

time for completion of the Works to be different from the period of suspension.

68 TERMINATION BY THE UNHCR

The UNHCR may, notwithstanding any suspension under Clause 67 above, terminate this

Contract for cause or convenience in the interest of the UNHCR upon not less than fourteen

(14) days written notice to the Contractor.

Upon termination of this Contract:

(a) The Contractor shall take immediate steps to terminate his performance of the Contract in a

prompt and orderly manner and to reduce losses and to keep further expenditures to a

minimum, and

(b) The Contractor shall be entitled (unless such termination has been occasioned by the

Contractor's breach of this Contract), to be paid for the part of the Works satisfactorily

completed and for the materials and equipment properly delivered to the Site as of the date of

termination for incorporation to the Works, plus substantiated costs resulting from

commitments entered into prior to the date of termination as well as any reasonable

substantiated direct costs incurred by the Contractor as a result of the termination, but shall

not be entitled to receive any other or further payment or damages.

69 TERMINATION BY THE CONTRACTOR

In the case of any alleged breach by the UNHCR of the Contract or in any other situation

which the Contractor reasonably considers to entitle him to terminate his performance of the

Contract, the Contractor shall promptly give written notice to the UNHCR detailing the

nature and the circumstances of the breach or other situation. Upon acknowledgement in

writing by the UNHCR of the existence of such breach and the UNHCR' inability to remedy

it, or upon failure of the UNHCR to respond to such notice within twenty (20) days of receipt

thereof, the Contractor shall be entitled to terminate this Contract by giving 30 days written

notice thereof. In the event of disagreement between the Parties as to the existence of such

breach or other situation referred to above, the matter shall be resolved in accordance with

Clause 71 of these General Conditions.

Upon termination of this Contract under this Clause the provisions of sub-paragraph (b) of

Clause 68 hereof shall apply.

Rev Oct 2000 34

70 RIGHTS AND REMEDIES OF THE UNHCR

Nothing in or relating to this Contract shall be deemed to prejudice or constitute a waiver of

any other rights or remedies of the UNHCR.

The UNHCR shall not be liable for any consequences of, or claim based upon, any act or

omission on the part of the Government.

71 SETTLEMENT OF DISPUTES

In the case of any claim, controversy or dispute arising out of, or in connection with this Contract

or any breach thereof, the following procedure for resolution of such claim, controversy or

dispute shall apply.

1 Notification

The aggrieved party shall immediately notify the other party in writing of the nature of the

alleged claim, controversy or dispute, not later than seven (7) days from awareness of the

existence thereof.

2 Consultation

On receipt of the notification provided above, the representatives of the Parties shall start

consultations with a view to reaching an amicable resolution of the claim, controversy or

dispute without causing interruption of the Works.

3 Conciliation

Where the representatives of the Parties are unable to reach such an amicable settlement,

either party may request the submission of the matter to conciliation in accordance with the

UNCITRAL Rules of Conciliation then obtaining.

4 Arbitration

Any claim, controversy or dispute which is not settled as provided under clauses 71.1

through 3 above shall be referred to arbitration in accordance with the UNCITRAL

Arbitration Rules then obtaining. The Parties shall be bound by the arbitration award

rendered in accordance with such arbitration as the final adjudication of any such controversy

or claim.

72 PRIVILEGES AND IMMUNITIES

Rev Oct 2000 35

Nothing in or relating to this Contract shall be deemed a waiver of any of the privileges and

immunities of the United Nations of which the UNHCR is an integral part.

APPENDIX I: FORMATS OF PERFORMANCE SECURITY

Rev Oct 2000 36

To:.................................................

[INSERT FULL NAME AND ADDRESS OF RR or BUREAU/DIVISION

DIRECTOR AT UNHCR]

WHEREAS.............................................................................................[INSERT NAME AND

ADDRESS OF THE CONTRACTOR] (hereinafter called "the Contractor") has undertaken, in

pursuance of Contract No........., dated................, to

execute...........................................................................[INSERT TITLE OF CONTRACT AND

BRIEF DESCRIPTION OF WORKS], (hereinafter called "the Contract");

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall

furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as

security for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby irrevocably affirm that we are the Guarantor and responsible to

you, on behalf of the Contractor, up to a total of...........................................[INSERT AMOUNT

OF GUARANTEE IN FIGURES AND IN WORDS], such sum being payable in the types and

proportions of currencies in which the Contract Price is payable, and we undertake to pay you,

upon your first written demand and without cavil or argument, any sum or sums within the limits

of .............................................[INSERT AMOUNT OF GUARANTEE] as aforesaid without

your needing to prove or to show grounds or reasons for your demand for the sum specified

therein.

We hereby waive the necessity of your demanding the said debt from the Contractor before

presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract

or of the Works to be performed thereunder or of any of the Contract Documents which may be

made between you and the Contractor shall in any way release us from any liability under this

guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until twenty eight calendar days after issuance of the Certificate of

Final Completion.

SIGNATURE AND SEAL OF THE GUARANTOR

............................................................ ..................................................................

NAME OF BANK ..................................................................

ADDRESS ..................................................................

DATE ................................................................

PERFORMACE BANK GUARANTEE

Rev Oct 2000 37

PERFORMANCE BOND

By this Bond ...................................................................................................[INSERT NAME

AND ADDRESS OF THE CONTRACTOR] as Principal (hereinafter called "the Contractor")

and ................................................[INSERT

NAME, LEGAL TITLE AND ADDRESS OF SURETY, BONDING COMPANY OR

INSURANCE COMPANY] as Surety (hereinafter called "the Surety") are held and firmly bound

unto .....................................................[INSERT NAME AND ADDRESS OF EMPLOYER] as

Obligee (hereinafter called "the Employer") in the amount of.

........................................................[INSERT AMOUNT OF BOND IN FIGURES AND IN

WORDS], for the payment of which sum well and truly to be made in the types and proportions

of currencies in which the Contract Price is payable, the Contractor and the Surety bind

themselves, their heirs, executors, administrators, successors and assigns, jointly and severally,

firmly by these presents.

WHEREAS the Contractor has entered into a contract with the Employer dated for

................................................... [INSERT TITLE OF CONTRACT AND BRIEF

DESCRIPTION OF THE WORKS] in accordance with the documents, plans, specifications and

amendments thereto, which to the extent herein provided for, are by reference made part hereof

and are hereinafter referred to as the Contract.

NOW, THEREFORE, the Condition of this Obligation is such that, if the Contractor shall

promptly and faithfully perform the said Contract (including any amendments thereto) then this

obligation shall be null and void; otherwise it shall remain in full force and effect. Whenever the

Contractor shall be , and declared by the Employer to be, in default under the Contract, the

Employer having performed the Employer's obligations thereunder, the Surety may promptly

remedy the default, or shall promptly:

(1) complete the Contract in accordance with its terms and conditions; or

(2) obtain a bid or bids from qualified Bidders for submission to the Employer for completing the

Contract in accordance with its terms and conditions, and upon determination by the Employer

and the Surety of the lowest responsible Bidder, arrange for a Contract between such Bidder and

Employer and make available as work progresses (even though there should be a default or a

succession of defaults under the Contract or Contracts of completion arranged under this

paragraph) sufficient funds to pay the cost of completion less the Balance of the Contract Price;

but not exceeding, including other costs and damages for which the Surety may be liable

hereunder, the amount set forth in the first paragraph hereof. The term " Balance of the Contract

Price", as used in this paragraph, shall mean the total amount payable by Employer to Contractor

under the Contract, less the amount properly paid by Employer to Contractor; or

(3) pay the Employer the amount required by Employer to complete the Contract in accordance

with its terms and conditions up to a total not exceeding the amount of this Bond.

Rev Oct 2000 38

The Surety shall not be liable for a greater sum than the specified penalty of this Bond.

No right of action shall accrue on this Bond to or for the use of any person or corporation other

than the Employer named herein or the heirs, executors, administrators, successors and assigns of

the Employer.

In testimony whereof, the Contractor has hereunto set his hand and affixed his seal, and the

Surety has caused these presents to be sealed with his corporate seal duly attested by the

signature of his legal representative, this.........day of..................2006

SIGNED ON: SIGNED ON:

ON BEHALF OF: ON BEHALF OF:

NAME &TITLE: NAME &TITLE:

1.40

4.76

5.91

6.03

2.37

40

6.15

7.10

5.55 5.48 5.57 5.54 5.47 5.60

СЛАДКАРСКА КУХНЯ

ПАКЕТИРАНЕ

ВХОД ТРАНСПОРТНИ СЪДОВЕ

ЕКСПЕДИЦИЯ ГОТОВА ХРАНА

УМИВАЛНЯ ЗАЛА

УМИВАЛНЯ КУХНЯ

УМИВАЛНЯ ТРАНСПОРТНИ СЪДОВЕ

СЪХРАНЕНИЕ ЧИСТИ

ТРАНСПОРТНИ СЪДОВЕ

ХЛ.КАМЕРА

ГОТОВА

ПРОДУКЦИЯ

ПОДГОТОВКА

ПОДГОТОВКА ПИЛЕТА

ПОДГОТОВКА ЯЙЦА

РИБА

МЕСО

н=45

ОФИС

УПРАВИТЕЛ

СЪБЛЕКАЛНЯ

ПОДГОТОВКА ЗЕЛЕНЧУЦИ

СКЛАД СУХИ

ВХОД ПЕРСОНАЛ

ЗАРЕЖДАНЕ СУРОВИНИ

ИЗХВЪРЛЯНЕ ОТПАДЪЦИ

КУХНЯ

КОРИДОР

КОРИДОР

КОРИДОР

КОРИДОР

КОРИДОР

КОЛИЧКИ ЗА ТАБЛИ

С МРЪСНИ СЪДОВЕ

ПРЕДВЕРИЕ

ЛИНИЯ НА САМООБСУЖВАНЕ

ПО ЧАСОВИ ГРАФИК

БИТОВИ ПЕРСОНАЛ

ЖЕНИ



МЪЖЕWC

ДУШ shower

ГЛ.ГОТВАЧ

ПРОДУКТИ

подов сифон

решеткарешетка


СТУДЕНА КУХНЯ

ТОПЛА

за конденза Ф50 за конденза Ф50 за конденза Ф50

за конденза Ф50



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Rev Oct 2000 1

General Conditions of Contract for Civil Works (October 2000 version)

1. Definitions

2. Singular and Plural

3. Headings or Notes

4. Legal Relationships

5. General Duties/Powers of Engineer

6. Contractor's General Obligations/Responsibilities

7. Assignment and Subcontracting

8. Drawings

9. Work Book

10. Performance Security

11. Inspection of Site

12. Sufficiency of Tender

13. Programme of Work to be Furnished

14. Weekly Site Meeting

15. Change Orders

16. Contractor's Superintendence

17. Contractor's Employees

18. Setting-Out

19. Watching and Lighting

20. Care of Works

21. Insurance of Works, Etc.

22. Damage to Persons and Property

23. Liability Insurance

24. Accident or Injury to Workmen

25. Remedy on Contractor's Failure to Insure

26. Compliance with Statutes, Regulations, Etc.

27. Fossils, Etc.

28. Copyright, Patents and Other Proprietary Rights, and Royalties

29. Interference with Traffic and Adjoining Properties

30. Extraordinary Traffic and Special Loads

31. Opportunities for Other Contractors

32. Contractor to Keep Site Clean

33. Clearance of Site on Substantial Completion

34. Labour

35. Returns of Labour, Plant, Etc.

36. Materials, Workmanship and Testing

37. Access to Site

38. Examination of Work Before Covering Up

39. Removal of Improper Work and Materials

40. Suspension of Work

41. Possession of Site

Rev Oct 2000 2

42. Time for Completion

43. Extension of Time for Completion

44. Rate of Progress

45. Liquidated Damages for Delay

46. Certificate of Substantial Completion


48. Alterations, Additions and Omissions

49. Plant, Temporary Works and Materials

50. Approval of Materials, Etc., Not Implied

51. Measurement of Works

52. Liability of the Parties

53. Authorities

54. Urgent Repairs

55. Increase and Decrease of Costs

56. Taxation

57. Blasting

58. Machinery

59. Temporary Works and Reinstatement

60. Photographs and Advertising

61. Prevention of Corruption

62. Date Falling on Holiday

63. Notices

64. Language, Weights and Measures

65. Records, Accounts, Information and Audit

66. Force Majeure

67. Suspension by the UNHCR

68. Termination by the UNHCR

69. Termination by the Contractor

70. Rights and Remedies of the UNHCR

71. Settlement of Disputes

72. Privileges and Immunities

Appendix I: Formats of Performance Security

Performance Bank Guarantee

Performance Bond

1. DEFINITIONS

Rev Oct 2000 3

For the purpose of the Contract Documents the words and expressions below shall have the

following meanings:

a) "Employer" means the United Nations High Commissioner for Refugees (UNHCR).

b) "Contractor" means the person whose tender has been accepted and with whom the Contract

has been entered into.

c) "Engineer" means the person whose services have been engaged by UNHCR to administer

the Contract as provided therein, as will be notified in writing to the Contractor.

d) "Contract" means the written agreement between the Employer and the Contractor, to which

these General Conditions are annexed.

e) "The Works" means the works to be executed and completed under the Contract.

f) "Temporary Works" shall include items to be constructed which are not intended to be

permanent and form part of the Works.

g) "Drawings" and "Specifications" mean the Drawings and Specifications referred to in the

Contract and any modification thereof or addition thereto furnished by the Engineer or

submitted by the Contractor and approved in writing by the Engineer in accordance with the

Contract.

h) "Bill of Quantities" is the document in which the Contractor indicates the cost of the Works,

on the basis of the foreseen quantities of items of work and the fixed unit prices applicable to

them.

i) "Contract Price" means the sum agreed in the Contract as payable to the Contractor for the

execution and completion of the Works and for remedying of any defects therein in

accordance with the Contract.

j) "Site" means the land and other places on, under, in or through which the Works or

Temporary Works are to be constructed.

2. SINGULAR AND PLURAL

Words importing persons or parties shall include firms or companies and words importing

the singular only shall also include the plural and vice versa where the context requires.

3. HEADINGS OR NOTES

The headings or notes in the Contract Documents shall not be deemed to be part thereof or be

taken into consideration in their interpretation.

4. LEGAL RELATIONSHIPS

Rev Oct 2000 4

The Contractor and the sub-contractor(s), if any, shall have the status of an independent

contractor vis-à-vis the Employer. The Contract Documents shall not be construed to create

any contractual relationship of any kind between the Engineer and the Contractor, but the

Engineer shall, in the exercise of his duties and powers under the Contract, be entitled to

performance by the Contractor of its obligations, and to enforcement thereof. Nothing

contained in the Contract Documents shall create any contractual relationship between the

Employer or the Engineer and any subcontractor(s) of the Contractor.

5. GENERAL DUTIES/POWERS OF ENGINEER

a) The Engineer shall provide administration of Contract as provided in the Contract

Documents. In particular, he shall perform the functions hereinafter described.

b) The Engineer shall be the Employer's representative vis-à-vis the Contractor during

construction and until final payment is due. The Engineer shall advise and consult with the

Employer. The Employer's instructions to the Contractor shall be forwarded through the

Engineer. The Engineer shall have authority to act on behalf of the Employer only to the

extent provided in the Contract Documents as they may be amended in writing in accordance

with the Contract. The duties, responsibilities and limitations of authority of the Engineer as

the Employer's representative during construction as set forth in the Contract shall not be

modified or extended without the written consent of the Employer, the Contractor and the

Engineer.

c) The Engineer shall visit the Site at intervals appropriate to the stage of construction to

familiarize himself generally with the progress and quality of the Works and to determine in

general if the Works are proceeding in accordance with the Contract Documents. On the

basis of his on-site observations as an Engineer, he shall keep the Employer informed of the


d) The Engineer shall not be responsible for and will not have control or charge of construction

means, methods, techniques, sequences or procedures, or for safety precautions and programs

in connection with the Works or the Temporary Works. The Engineer shall not be

responsible for or have control or charge over the acts or omissions of the Contractor

(including the Contractor's failure to carry out the Works in accordance with the Contract)

and of Sub-contractors or any of their agents or employees, or any other persons performing

services for the Works, except if such acts or omissions are caused by the Engineer's failure

to perform his functions in accordance with the contract between the Employer and the

Engineer.

e) The Engineer shall at all times have access to the Works wherever and whether in

preparation or progress. The Contractor shall provide facilities for such access so that the

Engineer may perform his functions under the Contract.

Rev Oct 2000 5

f) Based on the Engineer's observations and an evaluation of the documentation submitted by

the Contractor together with the invoices, the Engineer shall determine the amounts owed to

the Contractor and shall issue Certificates for Payment as appropriate.

g) The Engineer shall review and approve or take other appropriate action upon the Contractor's

submittals such as Shop Drawings, Product Data and Samples, but only for conformity with

the design concept of the Works and with the provisions of the Contract Documents. Such

action shall be taken with reasonable promptness so as to cause no delay. The Engineer's

approval of a specific item shall not indicate approval of an assembly of which the item is a

component.

h) The Engineer shall interpret the requirements of the Contract Documents and judge the

performance thereunder by the Contractor. All interpretations and orders of the Engineer

shall be consistent with the intent of and reasonably inferable from the Contract Documents

and shall be in writing or in the form of drawings. Either party may make a written request

to the Engineer for such interpretation. The Engineer shall render the interpretation

necessary for the proper execution of the Works with reasonable promptness and in

accordance with any time limit agreed upon. Any claim or dispute arising from the

interpretation of the Contract Documents by the Engineer or relating to the execution or

progress of the Works shall be settled as provided in Clause 71 of these General Conditions.

i) Except as otherwise provided in the Contract, the Engineer shall have no authority to relieve

the Contractor of any of his obligations under the Contract nor to order any work involving

delay in completion of the Works or any extra payment to the Contractor by the Employer, or

to make any variations to the Works.

j) In the event of termination of the employment of the Engineer, the Employer shall appoint

another suitable professional to perform the Engineer's duties.

k) The Engineer shall have authority to reject work which does not conform to the Contract

Documents. Whenever, in his opinion, he considers it necessary or advisable for the

implementation of the intent of the Contract Documents, he will have authority to require

special inspection or testing of the work whether or not such work be then fabricated,

installed or completed. However, neither the Engineer's authority to act nor any reasonable

decision made by him in good faith either to exercise or not to exercise such authority shall

give rise to any duty or responsibility of the Engineer to the Contractor, any subcontractor,

any of their agents or employees, or any other person performing services for the Works.

l) The Engineer shall conduct inspections to determine the dates of Substantial Completion and

Final Completion, shall receive and forward to the Employer for the Employer's review

written warranties and related documents required by the Contract and assembled by the

Contractor, and shall issue a final Certificate for Payment upon compliance with the

requirements of Clause 47 hereof and in accordance with the Contract.

m) If the Employer and Engineer so agree, the Engineer shall provide one or more Engineer's

Representative(s) to assist the Engineer in carrying out his responsibilities at the site. The

Rev Oct 2000 6

Engineer shall notify in writing to the Contractor and the Employer the duties,

responsibilities and limitations of authority of any such Engineer's Representative(s).

6. CONTRACTOR'S GENERAL OBLIGATIONS/RESPONSIBILITIES

6.1.Obligation to Perform in Accordance with Contract

The Contractor shall execute and complete the Works and remedy any defects therein in

strict accordance with the Contract, with due care and diligence and to the satisfaction of the

Engineer, and shall provide all labor, including the supervision thereof, materials,

Constructional Plant and all other things, whether of a temporary or permanent nature,

required in and for such execution, completion and remedying of defects, as far as the

necessity for providing the same is specified in or is reasonably to be inferred from the

Contract. The Contractor shall comply with and adhere strictly to the Engineer's instructions

and directions on any matter, touching or concerning the Works.

6.2 Responsibility for Site Operations

The Contractor shall take full responsibility for the adequacy, stability and safety of all site

operations and methods of construction, provided that the Contractor shall not be responsible,

except as may be expressly provided in the Contract, for the design or specification of the

Permanent Works or of any Temporary Works prepared by the Engineer.

6.3.Responsibility for Employees

The Contractor shall be responsible for the professional and technical competence of his

employees and will select for work under this Contract, reliable individuals who will perform

effectively in the implementation of the Contract, respect local customs and conform to a

high standard of moral and ethical conduct.

6.4.Source of Instructions

The Contractor shall neither seek nor accept instructions from any authority external to the

Employer, the Engineer or their authorized representatives in connection with the

performance of his services under this Contract. The Contractor shall refrain from any action

which may adversely affect the Employer and shall fulfill his commitments with fullest

regard for the interest of the Employer.

6.5.Officials Not to Benefit

The Contractor warrants that no official of the Employer has been or shall be admitted by the

Contractor to any direct or indirect benefit arising from this Contract or the award thereof.

The Contractor agrees that breach of this provision is a breach of an essential term of the

Contract.

6.6.Use of Name, Emblem or Official Seal of UNHCR or the United Nations

Rev Oct 2000 7

The Contractor shall not advertise or otherwise make public the fact that he is performing, or

has performed services for the Employer or use the name, emblem or official seal of the

Employer or the United Nations or any abbreviation of the name of the Employer or the

United Nations for advertising purposes or any other purposes.

6.7.Confidential Nature of Documents

All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,

documents and all other data compiled by or received by the Contractor under the Contract

shall be the property of the Employer, shall be treated as confidential and shall be delivered

only to the duly authorized representative of the Employer on completion of the Works; their

contents shall not be made known by the Contractor to any person other than the personnel of

the Contractor performing services under this Contract without the prior written consent of

the Employer.

7. ASSIGNMENT AND SUBCONTRACTING

7.1.Assignment of Contract

The Contractor shall not, except after obtaining the prior written approval of the Employer,

assign, transfer, pledge or make other disposition of the Contract or any part thereof or of any

of the Contractor's rights, claims or obligations under the Contract.

7.2.Subcontracting

In the event the Contractor requires the services of subcontractors, the Contractor shall obtain

the prior written approval of the Employer for all such subcontractors. The approval of the

Employer shall not relieve the Contractor of any of his obligations under the Contract, and

the terms of any subcontract shall be subject to and be in conformity with the provisions of

the Contract.

7.3.Assignment of Subcontractor's Obligations

In the event of a subcontractor having undertaken towards the Contractor in respect of the

work executed or the goods, materials, Plant or services supplied by such subcontractor for

the Works, any continuing obligation extending for a period exceeding that of the Defects

Liability Period under the Contract, the Contractor shall at any time after the expiration of

such Period, assign to the Employer, at the Employer's request and cost, the benefit of such

obligation for the unexpired duration thereof.

8. DRAWINGS

8.1.Custody of drawings

Rev Oct 2000 8

The drawings shall remain in the sole custody of the Employer but two (2) copies thereof

shall be furnished to the Contractor free of cost. The Contractor shall provide and make at

his own expense any further copies required by him. At the completion of the Works, the

Contractor shall return to the Employer all drawings provided under the Contract.

8.2.One copy of Drawings to be kept on Site

One copy of the Drawings furnished to the Contractor as aforesaid shall be kept by the

Contractor on the Site and the same shall at all reasonable times be available for inspection

and use by the Engineer and by any other person authorized in writing by the Engineer.

8.3.Disruption of Progress

The Contractor shall give written notice to the Engineer whenever planning or progress of the

Works is likely to be delayed or disrupted unless any further drawing or order, including a

direction, instruction or approval, is issued by the Engineer within a reasonable time. The

notice shall include details of drawing or order required and of why and by when it is

required and of any delay or disruption likely to be suffered if it is late.

9. WORK BOOK

The Contractor shall maintain a Work Book at the Site with numbered pages, in one original

and two copies. The Engineer shall have full authority to issue new orders, drawings and

instructions to the Contractor, from time to time and as required for the correct execution of

the Works. The Contractor shall be bound to follow such orders, drawings and instructions.

Every order shall be dated and signed by the Engineer and the Contractor, in order to account

for its receipt.

Should the Contractor want to refuse an order in the Work Book, he shall so inform the

Employer, through the Engineer, by means of an annotation in the Work Book made within

three (3) days from the date of the order that the Contractor intends to refuse. Failure by the

Contractor to adhere to this procedure shall result in the order being deemed accepted with

no further possibility of refusal.

The original of the Work Book shall be delivered to the Employer at the time of Final

Acceptance of the Works. A copy shall be kept by the Engineer and another copy by the

Contractor.

10. PERFORMANCE SECURITY

a) As guarantee for his proper and efficient performance of the Contract, the Contractor shall on

signature of the Contract furnish the Employer with a Performance Security issued for the

benefit of the Employer. The amount and character of such security (bond or guarantee) shall

be as indicated in the Contract.

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b) The Performance Bond or Bank Guarantee must be issued by an acceptable insurance

company or accredited bank, in the format included in Appendix I to these General

Conditions, and must be valid up to twenty-eight days after issuance by the Engineer of the

Certificate of Final Completion. The Performance Bond or Bank Guarantee shall be returned

to the Contractor within twenty-eight days after the issuance by the Engineer of the

Certificate of Final Completion, provided that the Contractor shall have paid all money owed

to the Employer under the Contract.

c) If the surety of the Performance Bond or Bank Guarantee is declared bankrupt or becomes

insolvent or its right to do business in the country of execution of the Works is terminated,

the Contractor shall within five (5) days thereafter substitute another bond or guarantee and

surety, both of which must be acceptable to the Employer.

11. INSPECTION OF SITE

The Contractor shall be deemed to have inspected and examined the site and its surroundings

and to have satisfied himself before submitting his Tender and signing the Contract as to all

matters relative to the nature of the land and subsoil, the form and nature of the Site, details

and levels of existing pipe lines, conduits, sewers, drains, cables or other existing services,

the quantities and nature of the work and materials necessary for the completion of the

Works, the means of access to the Site, and the accommodation he may require, and in

general to have himself obtained all necessary information as to risk contingencies, climatic,

hydrological and natural conditions and other circumstances which may influence or affect

his Tender, and no claims will be entertained in this connection against the Employer.

12. SUFFICIENCY OF TENDER

The Contractor shall be deemed to have satisfied himself before tendering as to the

correctness and sufficiency of his Tender for the construction of the Works and of the rates

and prices, which rates and prices shall, except in so far as it is otherwise provided in the

Contract, cover all his obligations under the Contract and all matters and things necessary for

the proper execution and completion of the Works.

13. PROGRAMME OF WORK TO BE FURNISHED

Within the time limit specified in the Contract, the Contractor shall submit to the Engineer

for his consent a detailed Programme of Work showing the order of procedure and the

method in which he proposes to carry out the Works. In preparing his Programme of Work

the Contractor shall pay due regard to the priority required by certain works. Should the

Engineer, during the progress of work, require further modifications to the Programme of

Work, the Contractor shall review the said program. The Contractor shall also whenever

required by the Engineer submit particulars in writing of the Contractor's arrangements for

carrying out the Works and of the Constructional Plant and Temporary Works which the

Contractor intends to supply, use or construct as the case may be. The submission of such

program, or any modifications thereto, or the particulars required by the Engineer, shall not

relieve the Contractor of any of his duties or obligations under the Contract nor shall the

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incorporation of any modification to the Programme of Work either at the commencement of

the contract or during its course entitle the Contractor to any additional payments in

consequence thereof.

14. WEEKLY SITE MEETING

A weekly site meeting shall be held between the UNHCR Project Coordinator or engineer, if

any, the representative of the Contractor and the Engineer or the Engineer's Representative,

in order to verify that the Works are progressing normally and are executed in accordance

with the Contract.

15. CHANGE ORDERS

a) The Engineer may instruct the Contractor, with the approval of the Employer and by means

of Change Orders, all variations in quantity or quality of the Works, in whole or in part, that

are deemed necessary by the Engineer.

b) Processing of change orders shall be governed by clause 48 of these General Conditions.

16. CONTRACTOR'S SUPERINTENDENCE

The Contractor shall provide all necessary superintendence during the execution of the

Works and as long thereafter as the Engineer may consider necessary for the proper

fulfillment of the Contractor's obligations under the Contract. The Contractor or a competent

and authorized agent or representative of the Contractor approved in writing by the Engineer,

which approval may at any time be withdrawn, shall be constantly on the site and shall

devote his entire time to the superintendence of the Works. Such authorized agent or

representative shall receive on behalf of the Contractor directions and instructions from the

Engineer. If the approval of such agent or representative shall be withdrawn by the Engineer,

as provided in Clause 17(2) hereinafter, or if the removal of such agent or representative shall

be requested by the Employer under Clause 17(3) hereinafter, the Contractor shall as soon as

it is practicable after receiving notice of such withdrawal remove the agent or representative

from the Site, and replace him by another agent or representative approved by the Engineer.

Notwithstanding the provision of Clause 17(2) hereinafter, the Contractor shall not thereafter

employ, in any capacity whatsoever, a removed agent or representative again on the Site.

17. CONTRACTOR'S EMPLOYEES

a) The Contractor shall provide and employ on the Site in connection with the execution and

completion of the Works and the remedying of any defects therein:

i. Only such technical assistants as are skilled and experienced in their respective callings and

such sub-agent foremen and leading hands as are competent to give proper supervision to the

work they are required to supervise, and

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ii. Such skilled, semi-skilled, and unskilled labour as is necessary for the proper and timely

execution and completion of the Works.

b) The Engineer shall be at liberty to object to and require the Contractor to remove forthwith

from the Works any person employed by the Contractor in or about the execution or

completion of the Works, who in the opinion of the Engineer is misconducting himself, or is

incompetent or negligent in the proper performance of his duties, or whose employment is

otherwise considered reasonably by the Engineer to be undesirable, and such person shall not

be again employed on the Site without the written permission of the Engineer. Any person

so removed from the Works shall be replaced as soon as reasonably possible by a competent

substitute approved by the Engineer.

c) Upon written request by the Employer, the Contractor shall withdraw or replace from the Site

any agent, representative or other personnel who does not conform to the standards set forth

in paragraph (1) of this Clause. Such request for withdrawal or replacement shall not be

considered as termination in part or in whole of this Contract. All costs and additional

expenses resulting from any withdrawal or replacement for whatever reason of any of the

Contractor's personnel shall be at the Contractor's expense.

18. SETTING-OUT

The Contractor shall be responsible for the true and proper setting out of the Works in

relation to original points, lines and levels of reference given by the Engineer in writing and

for the correctness of the position, levels, dimensions and alignment of all parts of the Works

and for the provision of all necessary instruments, appliances and labor in connection

therewith. If, at any time during the progress of the Works, any error shall appear or arise in

the position, levels, dimensions or alignment of any part of the Works, the Contractor, on

being required so to do by the Engineer, shall, at his own cost, rectify such error to the

satisfaction of the Engineer.

19. WATCHING AND LIGHTING

The Contractor shall in connection with the Works provide and maintain at his own cost all

lights, guards, fencing and watching when and where necessary or required by the Engineer

or by any duly constituted authority for the protection of the Works and the materials and

equipment utilized therefor or for the safety and convenience of the public or others.

20. CARE OF WORKS

a) From the commencement date of the Works to the date of substantial completion as stated in

the Certificate of Substantial Completion, the Contractor shall take full responsibility for the

care thereof and of all Temporary Works. In the event that any damage or loss should happen

to the Works or to any part thereof or to any Temporary Works from any cause whatsoever

(save and except as shall be due to Force Majeure as defined in Clause 66 of these General

Conditions), the Contractor shall at his own cost repair and make good the same so that, at

completion, the Works shall be in good order and condition and in conformity in every

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respect with the requirements of the Contract and the Engineer's instructions. The Contractor

shall also be liable for any damage to the Works occasioned by him in the course of any

operations carried out by him for the purpose of complying with his obligations Clause 47

hereof.

b) The Contractor shall be fully responsible for the review of the Engineering design and details

of the Works and shall inform the Employer of any mistakes or incorrectness in such design

and details which would affect the Works.

21. INSURANCE OF WORKS, ETC.

Without limiting his obligations and responsibilities under Clause 20 hereof, the Contractor

shall insure immediately following signature of this Contract, in the joint names of the

Employer and the Contractor (a) for the period stipulated in Clause 20(1) hereof, against all

loss or damage from whatever cause arising, other than cause of Force majeure as defined in

clause 66 of these General Conditions, and (b) against loss or damage for which the

Contractor is responsible, in such manner that the Employer and the Contractor are covered

for the period stipulated in Clause 20 (1) hereof and are also covered during the Defects

Liability Period for loss or damage arising from a cause occurring prior to the

commencement of the Defects Liability Period and for any loss or damage occasioned by the

Contractor in the course of any operations carried out by him for the purpose of complying

with his obligations under Clause 47 hereof:

a) The Works, together with the materials and Plant for incorporation therein, to their full

replacement cost, plus an additional sum of ten (10) per cent of such replacement cost, to

cover any additional costs of and incidental to the rectification of loss or damage including

professional fees and the cost of demolishing and removing any part of the Works and of

removing debris of whatsoever nature;

b) The Contractor's equipment and other things brought on to the Site by the Contractor to the

replacement value of such equipment and other things;

c) An insurance to cover the liabilities and warranties of Section 52(4);


which approval shall not be unreasonably withheld, and the Contractor shall, whenever

required, produce to the Engineer the policy or policies of insurance and the receipts for

payment of the current premiums.

22. DAMAGE TO PERSONS AND PROPERTY

The Contractor shall (except if and so far as the Contract provides otherwise) indemnify,

hold and save harmless and defend at his own expense the Employer, its officers, agents,

employees and servants from and against all suits, claims, demands, proceedings, and

liability of any nature or kind, including costs and expenses, for injuries or damages to any

person or any property whatsoever which may arise out of or in consequence of acts or