fixed scope offering for implementation of recruiting ... taleo recruiting saas fso v.1.0.pdfwhat is...

Fixed Scope Offering for Implementation of

Recruiting Cloud Service (SaaS)

Index

• Organizational Drivers

• What is Recruiting Cloud Service?

• Implementation Scope

• Implementation Approach

• Assumptions & Client Responsibilities

• Optional Expansion Packs

• Why Ejada?

1

Index







• Why Ejada?

2

• Reach hard to find Talent

• Lower sourcing costs

• Enhance employment brand

• Increase quality of hire

• Reduce time to hire

• Speed new hire productivity

• Improve visibility to internal talent

Organizational Drivers

Index







• Why Ejada?

4

What is Recruiting Cloud Service?

Source

Screen

Select

Hire

• Requisition Management

• Job posting and Database Sourcing

• Career Site and Employer Branding

• Prescreening and Assessment

• Candidate Management

• Interview Management

• Selection and Offer Management

• New Hire On-boarding

• Reporting and Analytics



Source

Screen

Select

Hire

Career Site

• Monster Job

Boards

• Facebook

• Twitter

• Linkedin

Social Sharing

• Google

• Yahoo SEO

Talent Pools


Source

Screen

Select

Hire


Source

Screen

Select

Hire

Disqualification Questions

Prescreening Questions

Tailored Assessments

Background Checks


Source

Screen

Select

Hire

•New

•To Be Reviewed

•Reviewed

•Rejected

New

•To Be Scheduled

•Scheduled

•Completed

•Rejected

Phone Screen

•To Be Scheduled

•Scheduled

•Short Listed

•Rejected

1st Interview

•To Be Scheduled

•Scheduled

•Considered

•Rejected

2nd Interview

Multiple Selection Workflows


Source

Screen

Select

Hire Hire

Start Date Fill Requisition

Offer

Prepare Extend Capture Response

Index







• Why Ejada?

12

Recruiting & Onboarding Business Process

Recruiting Business Process

Implementation Scope

Recruiting

12 Weeks

Recruiting

Onboarding

16 Weeks

• 1 External Career site (1 Application flow, 1 Profile flow, 1 Theme)

• 1 Internal Career site (with Employee Referral)

• 1 Candidate Selection Workflow (Manual)

• 1 version of Recruiter Interface (1 list format, 1 configuration profile)

• 1 version of Manager Interface (1 list format, 1 configuration profile)

• 1 Requisition form with up to 10 User Defined Fields

• 2 Candidate Record Formats (profile + job submission) with up to 10 User Defined Fields

• 3 Requisition Templates

• System Correspondence with Personalized Branding

• System Settings

• 1 Source list (maximum of 100 entries)

• Requisition & Offer Manual Approval workflow configurations

• One time Data Upload (1 test + 1 Production)

Organization, Location, Job Function, User, Departments

• Offer Management Configuration with up to 3 custom offer letters

• Review of Standard reports and 3 custom reports

Scope – Recruiting

The scope of the Taleo Onboarding implementation includes the design and configuration

of the prototype to address the collection of new hire data , the communication with new

hires and the definition and configuration of a provisioning using the Transitions and

Onboarding module

- Workflow for new hires

- 1 New hire portal

- E-Signature Enablement

- Single Page form pack (up to 5 forms)

- Up to 5 onboarding tasks

Scope – Onboarding

Index







• Why Ejada?

16

Implementation Approach

Plan Prototype

Validate

Transition

Sustain

12 to 16 Weeks

OUM Solution Driven Rapid Implementation for Taleo SaaS

Inception Elaboration Construction Transition Production

9 to 12 months

OUM Solution Driven Implementation

Iterative Oracle Unified Method (OUM)

Implementation Activities

Conduct Kick-off Meeting

Schedule Workshops

Conduct Integration and Data Load workshops

Gather Setup Information

Conduct Implementation Checkpoint

Perform Setup

Conduct Workshops & Prototype Configuration

Capture & Prioritize Changes


Load, Reconcile & Validate Data Loads

Update Business Processes and Validation Cases

Conduct End-to-End Review

Migrate Configuration to Production

Manage Transition to Steady-state Operations

Load, Reconcile & Validate Data Loads in Production


Begin system use

Prepare Training Material Verify Production &

Operational Readiness

Apply & Validate Setup Changes

Final Validation Review with Users & Stakeholders

Review In-Scope High-Level Business Processes Plan for Next Release

Post Go-Live Support

Shared responsibility

Client responsibility

Ejada

responsibility

Create Detailed Release Plan

Plan Prototype Validate Transition Sustain

Prepare Integration Details

Conduct Train-the-Trainer Workshops

Apply & Validate Extensible Items

Implement & Validate Integrations

Load & Validate Data

Populate Data Load Templates

Project Management

Implementation High Level Plan

Plan W1 Prototype W3 Validate W7 Transition W10 Sustain W11

Recruiting Implementation Plan (12 Weeks)

Additional requirements out of this fixed scope offering are subject to extra time and cost

Please Refer to Optional Expansion Packs section for more details

Release 2 (Onboarding)

Release 1 (Recruiting)

Implementation High Level Plan

Recruiting + Onboarding Implementation Plan (16 Weeks)



Additional requirements out of this fixed scope offering are subject to extra time and cost

Please Refer to Optional Expansion Packs section for more details

Implementation Key Deliverables

Rapid Phase Key Deliverable Responsible

Plan Project Charter The project charter would include further details of the project mission statement, approach and execution

Ejada & Client

Project Work Plan A plan that describes the high-level tasks and timelines for all project activities

Ejada

Data Loading Templates Ejada will provide the data loading templates in required standard format to be filled by the client

Ejada

Prototype Configured Application An application configured in accordance with the descriptions in the Configuration Workbook

Ejada

Setup Document A document that summarizes the configurations to be provided based on the collected business information

Ejada

Validate Test Plan and Test Scripts Test Scripts for testing the configured functionality in the scope of standard offering. Any further changes to this document will be performed by the Client

Ejada

Training Material Material to support Familiarization sessions on tools for ongoing customers use (Reports, Personalization, System Administration)

Ejada

Configuration Workbook Details of how the solution is configured Ejada

Transition Validated Solution on Production Configured Solution , validated for go live use Ejada & Client

• Client Project Sponsor

Client Project Sponsor should be assigned with sufficient authority to

decide/solve issues addressed by the project management team to drive the

project to mission goals

• Steering Committee

Project steering committee will comprise members of client senior

management. This committee functions as the highest decision-maker for the

project. As such, it represents business management ownership of the project,

and is responsible for ensuring that the project delivers its goals and benefits

• Client Project Manager

Client Project Manager will be the single point of contact for Ejada team for

inputs from Client. He will be responsible for coordinating with client

stakeholders and organize all the logistics for successful delivery of the project.

He will work jointly with Ejada Project Manager to coordinate day to day project

tasks and activities

Project Team Structure

• Ejada Project Manager

Ejada Project Manager shall be the single point of contact for the client for any

issues relating to the delivery of services. He shall be responsible for the day-

to-day Ejada implementation activities. He will manage Ejada resources on the

project and keep the Steering Committee appraised of the progress. Ejada

consultants will report to Ejada Project Manager

• Ejada Functional Consultant

Ejada Functional Consultant is product and implementation expert in his

specific functional areas. He has skills and expertise in Taleo implementation

and also have understanding of business process. He will work with client team

as “one team” to achieve success for this project and to understand and

configure Taleo to meet client business requirements

Project Team Structure Cntd.

Index







• Why Ejada?

24

• Oracle’s OUM for Cloud Implementation Approach will be used for the

implementation

• The implementation is based on the Cloud deployment model, hosted at Oracle

• Common and Unified Business Processes Definition

• Common Organization-Location-Job Field structure

• Common Set of Permissions

• Integration to Taleo is out of scope

• Taleo Anywhere is out of scope

• Data migration to Taleo subject to provide data in Ejada Template

• All development and documentation in English

• No Customization, only custom configuration within the standard system

• Establish “Train the Trainer” approach for user training

• Single sign-on solution is out of scope

• Organization change management and end user training is client responsibility

• Application bug repairs is Oracle responsibility and not included in estimates

Implementation Assumptions

Implementation Assumptions

Activity Assumption

Go-Live Support Ejada will deliver two (2) weeks of post go-live support for the recruiting module and one (1) week for the onboarding module

Project Team Training Ejada will organize a training for the customer's core project team members, in a lecture/demo format workshop. Training is assumed to be one workshop per module, for up to 10 attendees

Familiarization Session Ejada will organize a session of maximum 1 day, to make the customer familiar with the standard Taleo navigation and Personalization's

End User Training Not included in scope of current project

Interfaces Not included in scope of current project

Taleo Anywhere Not included in scope of current project

User Guide Not included in scope of current project

Administration Guide Not included in scope of current project

Additional Requirements and Optional Expansion Packs

Ejada delivery for additional requirements and optional expansion packs out of this fixed scope offering are subject to extra time and cost and can be assessed and planned for future releases

• Finalize Subscription Agreements with Oracle

• Get environment ready from Oracle prior to implementation start

• Arrange project sponsor and steering committee

• Assign project manager to lead client efforts

• Business Process owners are available for the project

• Perform assigned project tasks according to project plan

• Process standardization should be ready prior to implementation

• Decisions and feedbacks will be given without unnecessary delay

• Provide project work rooms and related furnishings/equipments

• Ejada will have access to the client key users and project team throughout the

project lifecycle to complete the project on time

• Accept that part of the work performed by Ejada Consulting will not be on-site

Client Responsibilities

Index







• Why Ejada?

28

• Arabization Expansion Pack

The scope of the Arabization expansion pack includes collection and configuration of

translated content to Arabic language. It is the customer's responsibility to create and

validate all translated content in advance of its configuration. The availability of customer

translation resources, the volume of translatable content, and the configuration of this

content may impact the overall project timeline, which could result in a change order

- Configuration of 1 career site and related content in Arabic language including

Field Labels, Application Flow, Instructional Text, System Messages, Correspondence Templates

- Configuration of internal interfaces and related content in Arabic language including 1 recruiter interface, 1 manager interface, Instructional Text, System Messages, Correspondence Templates

Optional Expansion Packs

• Recruitment Process Segmentation Expansion Pack

The scope of the Recruitment Process Segmentation Expansion Pack includes the

design and configuration of the prototype to address the requisitioning, sourcing,

selection and hiring of additional specific single segment (hire-type) candidates

- 1 External Career Site

- 1 Internal Career Site (with Employee Referral)

- 1 Candidate Selection Workflow

- Field & Form Adjustments (Requisition, Candidate & Offer)

- User Permission Adjustments

Optional Expansion Packs

Index







• Why Ejada?

31

• Have 360 Degree implementation capabilities (ERP, Integration…etc)

• Highly qualified, skilled, and certified resources

• Presence in the region

• Partnerships with worldwide class top companies

• Comprehensive system integration solutions

• Solid record of success implementations in wide industries

• Committed to Saudi Market

Why Ejada?

Questions & Answers

Thank You …

fixed scope offering for implementation of recruiting ... taleo recruiting saas fso v.1.0.pdfwhat is...

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