fixed fields information session 29 february 2012 andrew gloe map acquisitions & cataloguing...
TRANSCRIPT
Fixed Fields Information Session
29 February 2012
Andrew GloeMap Acquisitions & Cataloguing TeamAustralian Collections Management
& Preservation Branch
Julie WatsonPurchased Monographs Unit
Overseas Collections Management Branch
Originally researched & presented in 2010 by:
tToday ‘s Presenter: Fran D’Castro, Standards & Training , NLA
Today’s session
• Overview of the Fixed Fields in MARC bibliographic records– What are they?– What do they do?– Why are they important?
• Fixed Fields cataloguing tips• Questions
Out of scope
• Specific Fixed Field information for special material formats– MARC21 format for bibliographic data
website: http://www.loc.gov/marc/bibliographic/
– Refer to your local & LA manuals– Ask your supervisor if unsure
What are the Fixed Fields?
• Leader – 000 field (mandatory)
• Variable control fields – 001, 003, 005 fields (system generated)– 006, 007 fields (optional)– 008 field (mandatory)
Why called Fixed Fields?
• Coded data in fixed character positions
• All data elements have a specific character position
System generated Fixed Fields
• 001 Local System Number
• 003 Control Number Identifier
• 005 Date & Time of Last Transaction
001 in Libraries Australia
001 fields from External databases
003 Control Number Identifier
• Identifies the origins of a record– MARC Code List for Organisations:
http://www.loc.gov/marc/organizations/org-search.php
• 003 & 001 transfer to the 035 System Control Number field in Voyager eg:History workshop journal [electronic resource] – 035 $a (WaSeSS)ssj0003649– 003 = Serials Solutions, 001 = ssj0003649
005 Date & Time of Latest Transaction
• Representation of Dates & Times standard (ISO 8601) , 16 characters – Date format: yyyymmdd Time format: hhmmss.f
• This LA record last saved: – 20080904 093812 .0– yyyymmdd hhmmss .f– 4 September 2008 at 9:38am & 12 secs
Fixed Fields for Cataloguing
• 000 Leader
• 008 Fixed-Length Data Elements
• 006 Fixed-Length Data Elements Additional Material Characteristics
• 007 Physical Description Fixed Field
000 Leader
Leader/05 – Record Status
Leader/06 – Type of Record
Leader/07 – Bibliographic Level
Leader/08 – Type of Control
Leader/17 – Encoding Level
Leader/18 – Cataloguing Form
Leader/19Linked Record Requirement
000 Leader Summary
Leader Cataloguing Tips #1
• Always check the Leader!• Upgrading a less than full level record to full
level – Record status: ‘a’ (Increase in encoding level) or ‘p’
(Increase in encoding from pre-publication)– Encoding level: ‘_’ (Full level)– Cataloguing form: ‘a’ (AACR2)
Leader Cataloguing Tips #2
• Check ‘Type of record’ especially when editing older catalogue records– Electronic resources ‘a’ (Language material) not
‘m’ for (Computer file)– ‘m’ for computer software programs– Sound recordings: ’i’ (Non-musical), ‘j’ (Musical)– Pictorial formats: ‘k’ for pictures not ‘g’ for films
• Match 245 $h [gmd] with ‘Type of Record’
008 & 000 Leader
008 Fixed-Length Data Elements
• Coded information about bibliographic aspects of a resource
• Mandatory, non repeatable field• Leader determines 008 format specific
elements• 40 character positions (00-39)
– 00-17 and 35-39 defined the same for all formats
008 Common Data ElementsPositions 00-17 & 35-39
008 character position
Data element
00-05 Data entered on file
06 Type of date/Publication status
07-10 Date 1
11-14 Date 2
15-17 Place of publication, production, or execution
18-34 [Various data elements across formats]
35-37 Language
38 Modified record
39 Cataloguing source
008 Cataloguing Tips – Book example008 Fixed Field Data Element Variable Data Field
008/ 07-14 Date of publication 260 $c
008/15-17 Place of publication 260 $a
008/18-21 Illustrations 300 $a plates $b ill, facsims., maps, music, ports., etc.
008/24-27 Nature of contents Bibliographies
500 $a Includes bibliographical references and index.500 $a Includes bibliographical references (p. 264).
008/28 Government Publication- Specify type eg national, state, local008/29 Conference publication 650 $v
008/ 30 Festschrift 650 $a
008 /31 Index 500 $a Includes index.500 $a Includes bibliographical references and index.
008 /33 Literary Form 650 $v
008/34 Biography 650 $v
008 /35-37 Language 041
008/39 Cataloguing source 040 $a
006 Fixed-Length Data Elements - Additional Material Characteristics• Coded information about the resource that
cannot be coded in the 008 Fixed-Length Data Elements field eg: – a DVD or CD accompanying a monograph– an electronic (online) serial
• Optional and repeatable field• 18 character positions (00-17). 01-17 relate to
positions 18-34 from the 008 configurations
006 – CD-ROM example
007 Physical Description Fixed Field
• Coded information about the physical characteristics of a resource eg:– map, computer file, microform, kit, sound
recording or text• May represent the whole resource or parts
such as accompanying material• Optional and repeatable field • Number of character positions depends on the
code contained in 007/00 category of material
007 – Microform example #1
007 – Microform example #2
006 & 007 – Website example
Fixed Fields evolution
• In 2010, additional codings added to 008, improving description of electronic resources
• For more details see the MARC website: http://www.loc.gov/marc/up10_11bibliographic/bdapndxg.html
Why Fixed Fields are important
• Provide search limit options & facet searching
• Internal collection management and reporting
• Match/merge processes in systems eg Libraries Australia
Fixed Field Search Limit Options
Questions?
Useful ResourcesUnderstanding MARC http://www.loc.gov/marc/umb/
MARC 21 format for bibliographic data
http://www.loc.gov/marc/bibliographic/
Fixed fields elements http://www.oclc.org/bibformats/en/pdf/ffe.pdf
Relationship of fields 006, 007, and 008
http://www.loc.gov/marc/formatintegration.html
When to add 006 & 007 fields http://ccslib.org/Catalogers/index.php?title= When_to_add_006_and_007_fields
Guidelines for coding electronic resources in leader/06
http://www.loc.gov/marc/ldr06guide.html