cataloguing formats

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www.fit.qut.edu .au Queensland University of Technology FIT School of Information Systems MM 1 CRICOS No. 00213J Cataloguing formats Objectives Review ISBD Introduce levels of cataloguing Introduce cataloguing agencies and roles Introduce MARC format for sharing information

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Cataloguing formats. Objectives Review ISBD Introduce levels of cataloguing Introduce cataloguing agencies and roles Introduce MARC format for sharing information. CATALOGUE. List of materials in a collection with the items representing the entries arranged systematically - PowerPoint PPT Presentation

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Page 1: Cataloguing formats

www.fit.qut.edu.au

Queensland University of Technology FIT School of Information Systems MM 1 CRICOS No. 00213J

Cataloguing formats

Objectives

– Review ISBD– Introduce levels of cataloguing– Introduce cataloguing agencies and roles– Introduce MARC format for sharing information

Page 2: Cataloguing formats

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Queensland University of Technology FIT School of Information Systems MM 2 CRICOS No. 00213J

CATALOGUE

• List of materials in a collection with the items representing the entries arranged systematically

• Surrogates which represent reference information for the complete items being described

• Controlled by metainformation such as authority files, subject heading lists, classification codes and MARC tags

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FRAMEWORK FOR DESCRIPTION• A general framework has been developed jointly by IFLA & JSCR of AACR

&International MARC program resulting in:

ISBD(M) 1974 Monographs; rev 1987; 2002

ISBD(CR) 2002 Continuing resources

(formerly S: serials 1974 rev 1988)

ISBD(G) 1977 Annotated text; rev 1992

ISBD(CM) 1977 Cartographic materials; rev 1987

ISBD(NBM) 1977 Non-book materials; rev 1987

ISBD(PM) 1980 Printed Music; rev 1991

ISBD(A) 1980 Antiquarian; rev 1991

ISBD(ER) 1997 Electronic Resources

(formerly CF: computer files 1990)

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More than descriptionThere is more to description than identifying data elements and

separating them by punctuation delimiters.

• Collocation• Authorship

– Individuals– Corporates– Place and jurisdiction

• Form headings• Filing• Main entry• References

All have been issues since before IT; how many remain important with IT, now that there is software support?

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Component or Analytical– Information entity that is part of a larger work

Monographic– A self-contained information entity

Collection– At least 2 individually titled entities. The number of constituent parts is predetermined

and finite.

Serial (continuing resource)– An entity issued in successive parts, intended to be continued indefinitely, usually

having numerical or chronological designation.

CATALOGUING LEVELS

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Queensland University of Technology FIT School of Information Systems MM 6 CRICOS No. 00213J

Component definitions• Component part

– A part of a publication (a chapter of a book, an article in a serial, a band on a sound recording etc.) that for purposes of bibliographic identification or access is dependent upon the identification of the publication in which it is contained.

• Host item – The publication (book, serial, sound recording, etc.) in which a component part is

contained.• Linking element

– A formal element of description relating the description of the component part to the identification of the host item.

• Multi-part component – A component part consisting of two or more sub-components (e.g. a multipart article in

a serial).• Sub-component

– Part of a multi-part component.

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Queensland University of Technology FIT School of Information Systems MM 7 CRICOS No. 00213J

Elements of component description

• Description of the component itself

• Linking element

• Host identification

• Location in host

Page 8: Cataloguing formats

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Description areas of component

As per ISBD(G) except for publication/distribution

1. Title and statement of responsibility area2. Edition area3. Material (or type of publication) specific area4. Publication, distribution, etc. area –

(excluded because they are in the host item)5. Physical description area6. Series area7. Note area8. Standard number (or alternative) and terms of availability area

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Queensland University of Technology FIT School of Information Systems MM 9 CRICOS No. 00213J

Component item

Visiting [Sound recording] / [composed by Will Ackerman ; Will Ackerman, guitar ; Chuck Greenberg, lyricon ; Michael Manning, bass].

In: An evening with Windham Hill live. – [Stanford, Calif.] : Windham Hill Records, c1983. – Windham Hill Records: WH-01026. – Side 2, band 2.

Page 10: Cataloguing formats

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Queensland University of Technology FIT School of Information Systems MM 10

CRICOS No. 00213J

CATALOGUING AGENCIES

• National agencies such as LC, BL, NLA• Utilities

OCLC

RLG

Libraries Australia (was Kinetica, was ABN)

UNILINC (was CLANN now gone)

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CRICOS No. 00213J

Libraries Australia• Australian MARC Record Service, 1974

• Australian Card Service; BIBDATA proposal 1976

• Development of consortia, Technilib, CLANN, CAVAL

• Draft Proposal, National Library of Australia, 1981

• WLN implementation (Washington Library Network)

• Australian Bibliographic Network, November 1981

• Kinetica (not World OneWorld One) 1999

• Libraries Australia 2006

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Cataloguing management• Departmental workflows

– Precataloguing– Cataloguing – Postcataloguing– Cat.Maintenance

• Interlibrary cooperation– Costs of copy cataloguing, hit rates– Standards vs control over own records– Governance vs management– Linked systems, OSI

• Staffing

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CRICOS No. 00213J

Cataloguing workflow

• How order records are obtained or created

• The impact of the Kinetica minimum level record

• Obtaining copy records through Kinetica gateways services versus local arrangements

• The best time to add holdings to Kinetica

• Batch loading impacts on local system requirements

• Batch loading impacts on the timeliness of the Kinetica database.

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CRICOS No. 00213J

NATIONAL BIBLIOGRAPHIC DATABASE

• 1100+ Australian libraries contributing• Proportions of collections (Choate survey, 1999)• Bibliographic file ~13,000,000+

Books ~10,000,000

Serials ~1,000,000

Sound recordings ~300,000

• Holdings ~40,000,000+• Authority file ~1,500,000+• CJK ~1,500,000• Original Cataloguing ~ 2,000,000+

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Libraries Australia includes• NBD (effectively the national bibliography and holdings)

Included local cataloguing plus other sources:

• LC 1968-• BNB, 1971-• NZNB 1982-• Singapore NB 1967-• Vietnam NB 1986-1995

• However now you can switch to other sources via Libraries Australia

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Other union catalogues

• SCIS: Schools Catalogue Information Service– ~850,000 bibliographic records for educational

resources in school libraries.– extensive coverage of school learning resources.– ~8,500 schools have access.

• Unilinc Webcat• CAVAL COOLCat• CSIRO

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MARC

• LCMARC, 1967• MARC II, 1968• AUSMARC, 1973

One of several national formats

• UNIMARC• ISO2709

– Exchanging bibliographic information on magnetic tape• LC MARC rules!!!rules!!! (MARC21)

– http://lcweb.loc.gov/marc/marcdocz.html

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Bibliographic Interchange format

• Record label

• Directory

• Data

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CRICOS No. 00213J

MARC record exampleLDR*****crmb/b/22*****b/ab/ 4500001 <control number>003 <control number identifier>005 19920902031155.0

008 870119q18601869xxunnnb/b/b/b/b/b/b/b/b/b/b/b/rnb/b/b/b/d

040 b/b/=| a<organization code>=| c<organization code>043 b/b/=| an-us---045 b/b/=| aw6w6050 14=| aE468.9=| b.C3

245 00=| a[Cannon ball]=| h[realia].260 b/b/=| c[186-]=| e(United States :=| f[s.n.])300 b/b/=| a1 cannon ball :=| blead, gray ;=| c10 cm. in diam.500 b/b/=| aTitle supplied by cataloger.520 b/b/=| a”12-pounder”cannon ball used in the Civil War.

650 b/0=| aOrdnance.651 b/0=| aUnited States=| xHistory=| yCivil War, 1861-1865.

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CRICOS No. 00213J

Bibliographic record divisionArea TagsControl information 0XX

Main entry 1XX

Titles, imprints, editions 2XX

Physical description 3XX

Series statements 4XX

Notes 5XX

Subject access 6XX

Added entries 70X-5X

Linking 76X-8X

Series added entries 80X-40

Holdings, locations, alternates 841-88X

Local use 9XX

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MARC leader

• 24 characters set aside for identification and control information such as total length of record

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MARC Directory

• Tag Length Relative position

• 100 0035 00234

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MARC control fields• Example for projected media

001 Record control number

002 Sub-record directory

008 Information codes (filed is defined to be 41 characters)

Element Character position

Date entered 0-5

Type of release date code 6

Date 1 7-10

Date 2 11-14

Place of production code 15-17

Intellectual level code 22

Type of producer code 28

Cataloguing source code 39

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MARC data fields

• 24514 #aThe vivisector / #cPatrick White^

• 300bbbb #a502 p. : #b ill. ; #c 20 cm.^

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Post-MARC

• MODS– LC’s Metadata Object Description Schema– XML-basis

– to represent metadata for harvesting (OAI)

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Transition

• Music record (MARC)

• Music record (MARCXML)

• Music record (MODS)

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Summary

MARC

• Heavily used by libraries since the 1960s• Shared cataloguing• Leads to national bibliographic databases• Many metadata elements• Not designed with Web in mind