Financial Team

FI/CO, PS, RE & SD

2

FI (Financial Accounting)• GL (General Ledger)• AR (Accounts Receivable)• AP (Accounts Payable)• FA (Fixed Assets)• Travel• Cashiers• Validation Rules• Substitution Rules• Workflow

3

CO (Controlling)

• Cost Elements

• Cost Centers

• Internal Orders

• Settlements

• Costing Sheets

4

PS (Project Systems)

• Projects

• WBS Elements

5

RE (Real Estate)

• Properties

• Buildings

6

SD (Sales & Distributions)

• Sales Orders (Cost Reimbursable)– Billing Requests

• Sales Contracts (Consortia & Directed Research)– Standard Periodic Billing– Deferred Revenue Billing (Media Lab)

• Billing

7

MIT FM Area

MIT Controlling area

HEUS Chart of Accounts

CUR Company Code

TECRCompany Code

PPLTPlant

Internal ProviderPlants

1000Sales Org

10Sales Org

GPLTPlant

GPLTPlant

5000Sales Org

RPLTPlant

GPO GPO

GPO GPO TPO

corporatewide

purchasing

Purchasing orgs can be assigned to multiple company codes for corporate-wide purchasing. We currently do not have anycorporate-wide purchasing orgs.

Main campus Tech Review

REFICompany Code

Real Estate Foundation

Enterprise Structure Data

Model

One controlling area to many company codes. One company code to many sales organizations. One company code to many plants. Many company codes to many purchasing orgs.

8

HEUS Chart of Accounts

CUR Company Code

1000Sales Org

Main campus

FI/CO SD

The FI/CO SD (Sponsored Research Billings) Modeled through Data

Normally, SD is found under Logistics because of its close ties to materials. At MIT, we sell research, which is not delivered per se, nor is it a real material. Therefore, it is much more closely aligned with FI/CO (receivables and revenue) than it is Logistics.

MIT Controlling area

9

FI Invoice

BKPFBUKRSBELNRGJAHR

BKPF

Header

BELNR

BUKRS

GJAHR

Header

BSEGBUKRSBELNRGJAHRBUZEI

BSEGBUKRSBELNRGJAHRBUZEI

Line items1:CN

BUZEI

One header (1) can have any number of line items (CN)

doc #

company code

fiscal year

line item #

BSEG

Line items

10

Environment -> Accounting Documents

Select “Cost accounting doc.”

11

CO Document

COBKKOKRSBELNR COEP

KOKRSBELNRBUZEI

COEPKOKRSBELNRBUZEI

Line items1:CN

Header

One header (1) can have any number of line items (CN)

KOKRS

controlling area

Header

BELNR

doc #

line item #

BUZEI

Notice that there is only one line item - CO reports on revenue and expenses only. It does not report on the receivable (the customer line item in the FI invoice).

COEP

Line items

COBK

12

SD BillEnvironment -> Source Document

VBRKVBELN

VBRPVBELNPOSNR

VBRPVBELNPOSNR

Line items1:CN

Header

One header (1) can have any number of line items (CN)

Sales Org (VKORG) is not part of the primary key. But it is the ES attribute that separates one company code’s bill from another’s.

VBRK

HeaderVBELN

doc #

POSNR

line item #

VBRP

Line items

13

Environment -> Display document flow

Select “Contract” - Display document

14

SD Contract (Sales Document)

VBAKVBELN VBAP

VBELNPOSNR

VBAPVBELNPOSNR

Line items1:CN

Header

One header (1) can have any number of line items (CN)

Sales Org (VKORG) is not part of the primary key. But it is the ES attribute that separates one company code’s sales docs from another’s.

In VBAK, transaction group, TRVOG, separates sales contracts from sales orders. Sales document type, AUART, separates sales orders from billing requests.

VBELNVBAK

VBAP Line items

Headerdoc #

POSNR

line item #?

15

SD Contract Billing Plans

FPLAFPLNR FPLT

FPLNRFPLTR

FPLTFPLNRFPLTR

Line items1:CN

Header

One header (1) can have any number of line items (CN)

One billing plan header for each line item on a contract with a billing plan, which is all the main campus contracts. The billing plan number for the contract line item is stored on VBKD, sales doc Business Data.

FPLA

Header

!FPLT

Line items

Billing plan number, FPLNR, and item, FPLTR, are never displayed. A sample data view from SE16 is on the web: fuller.mit.edu/tech/sample_fpla.htm