final scap report batticalo district1

8/8/2019 Final Scap Report Batticalo District1

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[District Secretariat, Batticaloa] | [ [email protected]]

Ministry of Public Administration & Home Affairs :Project Justification.

Even many of the INGOo, Local NGOo, UN Agency and

the relief related institutions were more focused to give the

relief items and reconstruct other sectoral infrastructure, no

one did not more concern to develop the Public

Administrative development

Area:

Total Area : 2, 633.1 sq. km.

Land : 2, 403 sq. km.

Inland Water : 229 sq. km.

Population (end 2007)

No. of Families : 152,553Total Population : 580,817

Male : 283,018

Female : 297,799Tamils 418043

Muslims 155980

Burgers 5512

Sinhalese 1261Others 21

Kuwait Fund for Arab Economic Development

Design and delivery of a range of learning and

development programmes including negotiation skills, teambuilding, self & time management and many more.

Kuwait's foreign policy is based on the principles of clarity,

straightforwardness and quiet diplomacy. It aims at strengthening

constructive cooperation with other countries on the basis of

mutual respect, and non-intervention in the internal affairs in

accordance with the principles of fairness and justice. Kuwait's

foreign policy is also concerned with the maintenance of its own

independence, sovereignty and freedom of politica l decision.

District Secretariat, BatticaloaSri Lanka

Target Area : District / D ivisional Secretariat affected by

Tsunami 26th Dec.2004.

Implemented by : Ministry of Public Administration &Home Affairs, Colombo 07, Sri Lanka.

Sponsored by : Under the Assistance of Kuwait Fund forArab Economic Development.

SCAP Program Ob jective:

The main objective of the proposed project is to strengthen thecivil administration system at District, Divisional and villagelevels throughout the country with special reference to Tsunami

affected areas, which demand special attention at the moment.

Here we are embarking on the tides of

change but we will not forget our friends inneed.

STRENGTHENING CIVIL

ADMINISTRATION

PROGRAMME (SCAP)


2/42TP : +94-065-

In some of the areas of the distric

rehabilitation and developm

activities were held during the et

conflict period. Now, the conflict

end and many rehabilitation development works are being don

the Government with the assistanc

other countries ( Kuwait, India, Ch

Japan etc) and Institutions ( W

Bank, ADB, European Union etc

grant and loans.

Even though still there are lots of n

in the Batticaloa District such

Rehabilitation of Rural ro

Permanent Shelters, Infrastructure

livelihood activities like Minor t

and Irrigation channels, and r

electrification and also as some of

departments have lack of Resou

they are unable to give the service

the public efficiently.

If make any arrangement to fulfil

above requests, It will help to moti

the officers and get an effici

services from our staff and it

definitely be helpful to establish

CIVIL ADMINISTRATION

Batticaloa district.

The ministry of Public Administration and

Home Affairs prepared the great

development plan for administrative

development in Whole Island and the

Name is SCAP means: Strengthening

Civil Administration Programme. It was

under the Assistance of Kuwait Fund for

Arab Economic Development in the

Tsunami-affected areas and successfully

fulfills the following Administrative

Developments in Batticaloa District.

1 Const.Administrative

Block - - Dist.SecretariatRs.13.01 M

2 Const.DivisionalSecretariat - Vakarai

Rs.21.06 M

3 Const.SEVA PIYASA

Building - ValaichenaiRs.02.12 M

4 Const.SEVA PIYASA

Building - VakaraiRs.01.00 M

5 Const.Canteen Block

- Dist.SecretariatRs.17.60 M

6 Distrribution of Motor Bikes

for Grama Niladharies Half Rate with Installments

88 Motor

Bikes

7 Supply of Photo copier

and Fax Machine

10 L.Duty

01 H.Duty

01 - FAx

8 Distribution Two

DOUBLE CABS.

02 Double

Cabs

9 Training Program on

handling Photo copy

machine

01 - Person

The reconstruction process wascoordinated through a special unit set up

at National level and implemented through

The district of Batticaloa is situated in

the Central Part of the EasternProvince. It covers land area of

approximately 2633.1 Square km;internal waterway of 229 Square km

and length of costal area isapproximately 120km from Vakarai

North to Thuraineelavanai. It covers

76 Grama Niladharies division of 08Divisional Secretariats.

Batticaloa is the second District in the

country having maximum damages

in term of the loss of lives, livelihood

and infrastructure facilities. This

deadly sea wave rendered thousands

of people homeless, billions of rupeesof worth properties and pushed the

economy as well as the social

structure of the society far behind.

In Public Administrative sectors,

Divisional Secretariat - Vakarai was

fully destroyed, District Secretariat

partially damaged and Village level

offices at Vakarai and Valaichchenai

Divisions badly affected.

Tsunami has left many questions in the minds of

people of Sri Lanka. Even SCAP is the one of the

great answer for Administrative Infrastructure

development scope

Mr.S.ArumainayagamDistrict Secretary, Batticaloa

Batticaloa District Situation Report

SCAP Project


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Evaluation Report Implementation & Guided by : A.S.Gowripalan and Prepared & Designed by : R.Rajasuresh

ContentsA) Preface -Go to Page 04

B) After Tsunami Preliminary Estimates of Losses. -Go to Page 05

C) National Response.. -Go to Page 06

D) Kuwaiti Ambassador to Sri LankaInterview.-Go to Page 07

E) Distrcict SecretariatMessage...-Go to Page 08

F) Batticaloa Basic requirements.-Go to Page 09

G) Additional District SeecretariatMessage-Go to Page 10

H) Construction Kachcheri Premises...-Go to Page 11

I) District EngineerMessage....-Go to Page 12

K) Financial Progress ReviewAccountant..-Go to Page 13

L) Construction Divisional Secretariat..-Go to Page 14

M) Interview - Vakarai Divisional Secretary-Go to Page 15

N) SEVA PIYASA ConstructionValaichchenai-Go to Page 18

O) Success Story of "SEVA PIYASA"-Go to Page 19

P) Vakarai SEVA PIYASA construction-Go to Page 20

Q) Motor Bike Distribution Project-Go to Page 21

R) Message from Chief Accountant-Go to Page 22

S) Motor bike issued Beneficiary report-Go to Page 22

T) Photo copy and FAX Machine distribution..-Go to Page 23

J) Construction Canteen Project. -Go to Page 24

U) Overall SCAP Evaluation-Go to Page 25

V) People responded about SCAP-Go to Page 30

W) SCAP - FAQ & summary - Report Designer-Go to Page 32

X) Conclusion.-Go to Page 34

Y) Future Concern-Go to Page 35

Z) Annexure :-Go to Page 36-41

1. Batticalola District Map Page 36

2. Batticaloa Town Map Page 37

3. Koralai Pattu North Map Page 38

4. Koralai Pattu - Valaichchenai Map Page 39

5. Effect of Buffer Zone reduction Page 40

6. Tsunami Effected areas in Batticaloa District. Page 41

End of Report..- Last Page

GGGooo tttooo PPPaaa eee CCCllliiiccckkk


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PrefaceOne of the most powerful earthquakes in the planet hit the Asian Continent with its epicenter at Ach

Indonesia. Authorities said, were in the eastern district of Batticaloa. Thousands were missing and more

than a half million displaced and damaged natural ecosystems, and coastal infrastructure. Vulnerable

groups, such as poor fishermen living close to the shore in simple houses and shelters, have borne the brunt

of the negative impacts. Apart from the coastal communities already being comparatively poor in the Sr

Lankan context, the Tsunami has compounded previously existing vulnerabilities: the East is the regionworst affected by the Tsunami.

Thirty years of civil conflict has caused disruption of social structures, high levels of vulnerability, wid e

spread displacements of persons in all ethnic groups and the destruction of infrastructure and housing..The

unemployment rate is estimated to be more

than double the national average. The

Tsunami caused further losses of lives,

destruction of livelihoods and much of the

remaining physical infrastructure and

means of production have been damagedor destroyed.

Damage to the coastline:

Although virtually the entire coastline of

Sri Lanka has been affected by the

Tsunami, the impacts vary considerably. In

Batticaloa district, 2-3 km areas from the

Coastline were affected by Tsunami. Ten

Districts were affected out of 25Administrative districts in Sri Lanka. The

east region was the worst-affected area in

the Island.

Batticoloa is in eastern Sri Lanka. The

majority of the districts inhabitants are Tamil, and Muslims. Out of 14 DS divisions, eight were affected by

the Tsunami. Almost 3,200 people were died and 255,000 persons affected in the district.

After the Tsunami the following issues are challenging for the Reconstruction works.

Identifying the lands to resettle the displaced people who were in the bower zone Disposal of debrisCleaning dug wells for drinking purpose, Assessment of the damages of infrastructures and livelihood

activities and Study the damages caused in natural resources, the impacts on the marine ecosystems andIdentify the lands to resettle the d isplaced people who were in the bower zone and finding money for thereconstruction of the infrastructures and livelihood developments.

Flood, Conflict, Tsunami


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After Tsunami Preliminary Estimates of Losses and Financing Needs in Sri Lanka

($ Millions)

Losses Financing Needs

Sector Asset Loss OutputLoss**** Short Term MediumTerm Total Needs

Housing 306-341 - 50 387-437 437-487

Roads 60 - 25 175 200

Water and Sanitation 42 - 64 53 117

Railways 15 - 40 90 130

Education 26 - 13 32 45

Health 60 - 17 67 84

Agriculture* 3 - 2 2 4

Fisheries* 97 200 69 49 118

Tourism* 250 130 130 - 130

Power 10 - 27 40-50 67-77

Envi ronment 10 - 6 12 18

Social Welfare** - - 30 - 30

Excluded Items plus

Contingency ***

90 30 120 150

Total ($ Millions,

rounded)

970-1,000 330 500 1,000-1,100 1,500-1,600

Percent of GDP 4.4-4.6 1.5 7.0-7.3

*Includes estimates from livelihoods damage assessment of fishermen, s mall farmers, and small businesses in tourism

totaling $140 million.

**Targeted assistance to vulnerable groups.

*** Includes items mentioned at the end of paragraph 4 and is es timated at about 10% of the total.

****Refers to 2005 and 2006.

Source: Government of Sri Lanka and staff estimates.


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National Response :

Immediately after the disaster struck, communities and local authorities responded quickly to address

immediate needs of the affected people. The day after the disaster, the Government released LKR 93 million

from the National Treasury to facilitate relief operations in ten affected districts. The private sector, and

other organizations contributed to the relief and recovery phases. At the district level, District Task Force

Unit was appointed under the chairperson of the Government Agent to coordinate local relief efforts andassessment of damages and monitoring of the relief and rehabilitation works and it consists 08 sectors. Such

as Food, Health, WATSAN, Shelter, Welfare, Education, Infrastructure and Fisheries.

Administrative Infrastructure development program was commenced from March 2006 under the

Ministry of Public Administration and Home Affairs with assistance of Kuwait Fund for Strengthening Civil

Administration in Tsunami affected areas under the SCAP Project.

SCAP Project console in Batticaloa District: Following construction works coming underSCAP.

1. District Secretariats requirements : Construction of Administrative Block and Canteen

6. Training ProgramProvided Training for handling / operating systems of

Heavy Photo copier

7. Transport serviceProvided two DOUBLE CABS vehicles for transporting facilities.

This is the very good initiation program to develop the Batticaloa District based on the civil administration.

After end of the conflict people more expect to develop all the sectors in Batticaloa District.

CAP Project objective is to strengthen the civil administration system at Dist

Divisional and village levels through out the country with special referenceTsunami affected areas, which demand special attention at the moment. Accordto the project (SCAP) console the following projects established in the BatticaDistrict. There are

2. Divisional Secretariats requirements : Reconstruction the Divisional

Secretariat Building at Koralai Pattu North,

Vakarai.3. Village Level office requirements : Construction of SEVA PIYASA

Service Center ; cluster office for Grama

Niladharies officers at Koralai Pattu

Valaichchenai and Koralai Pattu North4. Grama Niladariess requirements : Provided Motor Bikes to Grama

Niladharies for Transport purpose under Half of

Payment discount and with low interest andmonthly installment purpose

5. Supply of Equipments Provided the Photo copy machines and FAX

Machines


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Fahad Mr. Fahid Hajar Shaouf Al-Mutairi, Kuwaiti Ambassador to Sri Lankaspeaks on the bilateral relationship between the two nations and the mutual benefits for both

parties.

Your country has extended technical assistance grants and loans toSri Lanka through the Kuwait Fund. Could you please explain how theFund operates and how Sri Lanka can benefit from it?

The Kuwait Fund for Arab Economic Development, commonly known asthe Kuwait Fund, is the State of Kuwait's agency for the provision andadministration of financial and technical assistance to developing countries.

Founded in December 1961, the Fund was created as a message from theKuwait people, ensuring that " Here we are embarking on the tides ofchange, but we will not forget our friends in need". Since inception, the

Kuwait Fund has given over 700 loans to over 100 beneficiary countries. The Fund has financedseveral projects in Sri Lanka. One of the project is rehabilitation of Tsunami damaged education

and administrative infrastructure.

Kuwait has the capacity to facilitate large-scale investments, particularly ininfrastructure development in Sri Lanka, but why has that not happened?

Kuwait or for that matter any other country in the world would not invest without anInvestment Protection Mechanism in place. True to the quote "Capital is a Coward", no onewill invest blindly in the hope his investment will run smoothly.

Kuwait invested in a housing project in the Eastern Province of Sri Lanka. Would youmind shedding some light on this project and its current status?

We are funding two pro jects in Batticaloa and Ampara respectively. The first, Kuwait Citycomprising 100 houses, and the second, Jabar Al-Ahmed City' in Ampara, another 100 housescompleted. They are both complete and distributed to Sri Lankans of all religions without

distinction. I would like to emphasis that these are not investments, but are donations or giftsfrom Kuwait Red Crescent and Kuwait Zakat House.

And finally, what do you, your Excellency, hope to accomplish before your term ofoffice in Sri Lanka is complete, which we hope will not be soon?

As Ambassador I would like to ensure that relations between our two friendly countries arestrengthened. I would also like to see more Kuwaiti investors helping this beautiful country

become a bigger attraction for our mutual benefit.

Source : http://www.businesstoday.lk


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Implementation & Guided by : Eng.A.S.Gowripalan and Prepared & Designed by : R.Rajasuresh

District Secretary / Government Agent Message

It gives me a great pleasure to send this message of felicitations to the final evolution on theSCAP Project

The dis trict of Batticaloa is si tuated in the Central Part of the Eastern Province. It covers land area of approximately 2633 .1

Square km; internal waterway of 229 Square km and length of costal area is approximately 120km from Vakarai North to

Thuraineelavanai. I t covers 76 Grama Niladharies division of 08 Divisional Secretariats.

Batticaloa is the second District in the country having maximum damages in term of the loss of lives and livelihoods are

concerned. This deadly sea wave rendered thousands of people homeless, billions rupees worth of properties and pushed

the economy as well as the social structure of the soci ety far behind.

Immediately after the Tsunami Disaster on 26th of December 2004, the Government Agent called a meeting of DivisionalSecretaries and Heads of line departments including few elected representatives. It was decided to seek the help of the

International Non Government Organization (INGO), UN Agencies to extend their support to help the victims. It was

followed up with a meeting of all NGOo, International Organizations, all Heads of Departments and other Political groups

of the District; they were ready to provide immediate support to the Tsunami Victims. A committee, District Task Force

Unit was formed at the apex level of the district to monitor, coordinate and supervise the relief and rescue operations

being done by various stakeholders.

The reconstruction process was coordinated through a special unit set up at national level during this initial s tage and as

recons truction reached a certai n level of completion in 2006, the coordination was done by the District administrations..

The capacity development for recovery program (CADREP) launched by the UNDP in collaboration with the Ministry of

Public Administration and Home Affairs, later the District Recovery and Development Unit(DRDU) improved the capacityat District l evel to face the new challenges.

The ministry of Public Administration and Home Affairs were prepared the great development plan

for administrative development in Whole Island and the Name is SCAP means: Strengthening

Civil Administration Programme. It was under the Assistance of Kuwait Fund for Arab Economic Development .

SCAP main s cope is restoring basic social i nfrastructure, community and public services i n the Tsunami -affected areas and

restor ing damaged coastal resources in the Tsunami -affected areas based on that successfully fulfill the Administra tive

Infrastructure development in five major categories. There are Relief, Housing, Fishing, Roads and Water and Sanitation

for the developments scheme in Batticaloa District and Divisional Secretariats.

This is the great time to share my appreciation for the SCAP Project involvers was established the good start inAdministrative level in Batticaloa and Thanking all of the shareholders ( KUWAIT FUND )and the Ministry of Public

Admini stration and Home Affai rs.

Mr.Suntharam Arumainayagam District Secretary / Government Agent, Batticaloa

Tsunami has left many questions in the minds of people of Sri Lanka. Even

SCAP is the on of the great answer for Administrative Infrastructure

development scope


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Message from Additional District Secretary

Special projects for Administrative Infrastructure Development which has been commence by the Ministry of

Public Administration and Home Affairs for Tsunami affected areas in Whole Island and namely:

Strengthening Civil Administration Programme - SCAP. The program supporting mechanisms to

increase the flow of collaboration between Government and civil society and will work to strengthen civil

society in Batticaloa District. It means build horizontal and vertical linkages between government sectors and the

civil society in this D istrict.

This consequence of the role of the public sector is in improvement process and it was acknowledged by the

KUWAIT FUND for ARAB DEVELOPMENT loan scheme under SCAP programme. This programme was

helpful to Secretarial restructuring; public service development, human resources improvement and publicofficers-civil society interaction after the Tsunami. The Kuwait Fund for Arab Economic Development

(KFAED), normally known as the Kuwait Fund, is the State of Kuwaits bureau for the provision and

government of fiscal and technological assistance to developing countries like Sri Lanka based on this issue our

Government determined a excellent plan to promote the administration sector establishment scheme.

SCAP focuses on strengthening administrative sector as a sector by building networks and coalitions, increasing contacts

and collaboration between civil society and other sectors (including government, NGO & Private sectors), and improving

the legal and regulatory environment impacting civil society development. Not only administra tive development they are

involved in capacity development too. SCAP projects had much of trai ning mechanism and I remember the special training

provided for the Staff on Handling and Operating system of Heavy Duty Photo copier. This is a valuable opportunity for

carrying our duty without trouble.`

Finally, I express my heartiest gratitudes, on behalf of the District Secretariat, to the KUWAIT fund for Arab Economic

Development which provided required funds for this projects and the lead partner Ministry of Public Administration and

Home Affairs which provided special motivation, guidance and great establishment with monitoring to this project was

fulfill the identifi ed requirements a nd the importance services in administratio n level.

Mr.K.Vimalanathan,

Additional District Secretary,

District SecretariatBatticaloa.

I am pleased to send this message of congratulations to the final evaluation

program on the SCAP project. Following the disasters tsunami of 2004,

administration establishment project became a major iss ue in the hard hit

costal places in the Eastern district


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Message from District Engineer Batticaloa

On behalf of the Engineering Department of District Secretariat, Batticaloa. I extend my warm wishes toMinistry of PA&HA implementation SCAP Project under the KUWAIT FUND for ARAB ECONOMICDEVELOPMENT.

Sri Lanka had never experienced before a disaster of the magnitude of the Indian Ocean Tsunami occurred on

December 2004. In the Eastern Costal area was heavily damaged due to the Tidal waves. After the Tsunami wehave lot of challenges to preserve Natural resources, Traditional and the proud of place of Singing Fish Batticaloa

district.

Hence the SCAP Project identified the administrative Infrastructure development difficulties and establishment

construction in Tsunami affection areas. Out of 8 of div ision is fully washed out by the Tsunami. Therefore Districtand Divisional Secretariats in Tsunami a ffected areas have also been smashed b y the disaster and it has badlyaffected at the relief of effective and prompt services. But the Ministry of Public Administration and Home Affairs

noticed these circumstances and endeavor to solve the administrative capacity development and withInfrastructure development in Battiicaloa district too.

Therefore in the year of 2006 The Government of Kuwait has granted as a loan to for reconstruction of island wiserehabilitation works. It was started on March 2006. The SCAP Program is renovation of the District Secretariat andDivisional Secretariat divisions like Koralai Pattu North, Vakarai. In last three decades ethnic conflict was

profoundly destroyed the human lives and much of resources in this district fully destroyed. However the Flood isthe main problem in Batticaloa district areas and it comes as annually in the end of the year. So these

circumstances are highly challenged to develop the administrative structures in district level.

Many of the Foreign and local NGO and the relief related institutions was involved to rebuild the district

encouragement even no one did not concern to develop the Administrative Infrastructure development is highly

required program to the society development. But the Ministry of Public Administration & Home Affairs was

considered this issue and greatly planned and now successfully fulfills the administrative problems in Batticaloa

district.

As I am working as government staff under the Ministry of Public Administration and Home affairs wishing and

thanking the enormous development program in our district and with this is the time for sharing my warmest

regards to Kuwait Fund for Arab Economic Development.

Message from : Mr.A.S.Gowripalan - District Engineer,

District Secretariat Batticaloa, Sri Lanka

ONE & ONLYthe Kuwait fund for Arab Development provided the

money through the Public Administration and Home Affairs to develop the

Public Administrative Sectors in Batticaloa District


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Financial Progress Review Batticaloa District

PHOTO

Our District was heavily affected by war and Tsunami on 26th of Dec 2004. The administrative structure, leaded

by the Government Agent / District Secretary is being administred by the 14 Divisional Secretariat divisions.

This district has a population around 586,000.It is pointed out that the administrative structure of this distr ic t is

carried out through various projects involving million of rupees in Sri Lanka currency with the funding of the

Government of Kuwait.

The Following projects have beenimplemented through this programme.

A.) Issued Official vehicle for transport - 02 DOUBLECAB

B.) 07 Nos photo copy machines issued the Divisional Secretariats.

C.) Building for D.S.Office Vaharai at the cost of Rs. 21.06 million.

D.) Administrative block for district secretariat at the cost of Rs.13.01 million.

E.) Building for Canteen and Administrative at District secretariat at the cost of Rs.17.6 million.

F.) Construction of "SEVA PIYASA" buildings at Valaichchenai and Vakarai at the cost of Rs. 3.12 million

G.) Distribution 88 Motor Bike for Grama Niladharies for the Official Transportation.

H.) Training program to Management Assistant for the Subject of Heavy Duty Machine Handling Program

Koralaipattu North Vakarai divisional secretariat division in Batticaloa district was severely affected by war andTsunami. There are around 22400 people living in this division, of who more than 85% of them are underpoverty line. This is the only divisional secretariat division, which fulfill the needs of the people of Vakarai. Theconstruction of this building of the divisional secretariat is a gift to the people of Vakarai area.

It is considered that the construction of the administrative structure and canteen block at the District SecretariatBatticaloa has developed the administrative set up. Over 100 Number of the Public come to the districtsecretariat daily to transact, business on various matters, further the set up of the Canteen block and otherbuildings have benefitted a lot.

Generally daily and during election period several public come to the district secretariat to obtain documentssuch as driving license for vehicles, encumbrance sheet of their properties etc. For these public, the canteen

serves them to refresh and keep them without hunger. Generally construction of this type of buildings on thebasis of cost benefit, the people of Batticaloa & officers at the secretariat are benefitted a lot.

It is pointed out that when a number of district in Sri Lanka have benefitted through this programme ourBatticaloa district too administratively benefitted by this SCAP programme

Mr.S.Nesarajah, Accountant , District Secretariat, Batticaloa.

We, the people of Batticaloa district and the officers of the District Secretariat, Batticaloa

are proud of this programme, as we are all benefitted. It is greatly appreciated that this

programme is being undertaken by the Ministry of Public Administration & home

Affairs. On the request of the Government of Democratic Socialist Republic of Sri Lanka,this programme is funded by the Kuwait Fund for Arab Development.


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0

50000000

100000000

150000000

200000000

250000000

300000000

350000000

1 2 3 4 5 6 7 8 9 10 11

Name of the Dept.

Eastim

ateAmountinLKR

DETAILS OF PROPERTIES AFFECTED BY TSUNAMI TIDDLE WAVES BELONGS TODEPARTMENT / GOVERNMENT AGENCY

District: Batticaloa

Nature of the Public Service AffectedApprox. cost of the

Reconstruction. In LKR (Rs.)

1 DEPT. OF BUILDINGS 13,709,200.00

2 DEPT. OF IRRIGATION 6,500,000.00

3 FISHERIES DEPARTMENT 75,030,000.00

4 HEALTH 167,000,000.00

5 ROAD DEVELOPMENT AUTHORITY 325,000,000.00

6 ROAD DEVELOPMENT DEPARTMENT 93,700,000.00

7 EDUCATION 179,668,368.00

8 DEPT. OF AGRARIAN DEVELOPMENT 12,375,000.00

9 MUNICIPAL COUNCIL, BATTICALOA 166,000,000.0010 CEYLON ELECTRICITY BOARD 104,394,440.00

11 DEPT. OF COOPERATIVE DEVELOPMENT 11,081,100.00

Grand Total 330,341,540.00

Administrative Infrastructure affecte d by the Tsunami in Batticaloa District.


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SCAP Projects : Administrative Infrastructure Implementation

methodologies in Batticaloa District.

1. Project Sub Title : Construction of Administrative Block at Kachcheri PremisesBatticaloa.

Justification of the Project : In Batticaloa District Secretariat cover up the 14 Divisional Secretariatsand 345 Grama Niladhari divisions and mainly dependable for harmonization of all establishment

and civil administrative works of the District Base. Eventually the whole civil structure is depending

on the District Secretariat. All the coordination meetings with the Divisional Secretaries, Othe

Sectoral Depts., NGOo, INGOo are held in the District Secretariat. At the Time of Tsunami

Batticaloa District Secretariat partially washed out by the Tidal waves and some buildings have

splintered and cracked by the Tsunami affected. Therefore the New compartment for the Secretariat

Staff must be rebuilt for working efficiently. There was no proper catering facility in the Secretariat

and no place to accommodate the officers and the public who comes to the Secretariat for getting

services. It was functioned in the Temporary hut.

Financial Issue :Under the Assistance of Kuwait Fund for Arab Economic Development, the Ministry oPublic Administration & Home Affairs allocated the 13.01 million rupees for the new construction.

Implementation of the Project : The Project is monitored by the District Secretariat with direc

perception. The Team of the Engineer and District Secretariat Technical part and other related

rehabilitation group had been much of deliberation of this Infrastructure development to finish

successfully. Hence the Ministry of Public Administration and Home affairs was overall advising

and controlling the money sponsored through the Kuwait Fund.

SCAP Project Kachcheri Administrative BuildingSome of branch in buildings


14/42Implementation & Guided by : Eng.A.S.Gowripalan and Prepared & Designed by : R.Rajasuresh

2. Project Sub Title :Construction of Divisional Secretariat- Koralai Pattu North, VakaraiBatticaloa.

Justification of the Project : Communities and the local level administration have always been

the front line responders to localized disasters in Sri Lanka, and the Tsunami despite its scale

was no exception. The enhancement of emergency response capacity of these local actors for

future would therefore require preparedness planning primarily at these levels. Koralai Pattu

North, Vakarai was heavily affected not only Tsunami and the last three decades ethnic conflic

change the total environment structure in this division very deficiently.

Financial Issue : Under the Assistance of Kuwait Fund for Arab Economic Development the

Ministry of Public Administration & Home Affairs allocated the Million 21.06 rupees for the new

construction.


perception. The Team of the Engineer and Divisional Secretariat Koralai Pattu North

Vakarai had been much of deliberation of this Infrastructure development to finishsuccessfully. Hence the Ministry of Public Administration and Home affairs was overal

advising and controlling the money sponsored through the Kuwait Fund.

SCAP

After Tsunami Secretariat Office

SCAP Contribution Secretariat Office

T

S

U

N

A

M

I



In Interview with Divisional Secretary Vakarai.

PHOTOInterviewer: Mr.Rajathurai RajasureshProposal Designer

Interviewee : Ms.S.R.Rakulanayaki, Divisional Secretary, Koralai Pattu North, Vakarai.

Viewer : This is the great pleasure to interviewing the SCAP Project in Koralai PattuVakarai.

DS - KPN : Of course I am so glad to share the SCAP Projects success stories with you, Hope this is an

excellent scope and I would like to say some details about construction the Divisional Secretariat in Koralai

Pattu North, Vakarai.

Viewer : Madam, may you tell me please, About the divisional secretariat past and present situation?

DS - KPN : As we served in an old and unwilling building earlier, but now we are able to serve the public with

all facilities from this new secretariat building and the conflict during the last three decades, the building of the

Divisional Secretariat had been fully damaged. The important documents were destroyed and the official

equipments, electronic goods, furniture also fully damaged. There for administrative activities of this secretariatalso was affected in many ways, like as

Services to the public could not be done

Administrat ion of the secretariat could not be allowed fully

Services to the public could not be done in particular time.

Delayed services during the conflict time.

Needs of the public could not be identified immediately and actions could not be taken in time

Officers could not be gathered in one place to do the full services.

Viewer : How did you manage the administrative function in Pre Tsunami?

DS - KPN :Prior to the Tsunami, the divisional secretariat building was in the Uriyankattu Grama Nildharis

division. The secretariat building was very small and it was situated within 200m from the sea. The Building also

very old and has no any strength. That building was not constructed to accommodate all the administrative units

of a Divisional Secretariat. Because of this, there was a lack of space to the officers to do their duties and also

there were some problems to the public of this division to get the entire services from there.


16/42


Viewer : Is your secretariat affected by the Tsunami? If yes, please briefly explain how did the Tidal waves affec

your secretariat?

DS - KPN : After the Tsunami disaster, the secretariat building got damaged in many other ways and front portion

of that building also fully collapsed. In view of this, the official documents, furniture and equipments got fully

damaged. As the building was fully damaged there was a necessary to run the office in a Temporary building and i

was very difficult to do the services to the public promptly. Therefore, as it was very essential to construct a newbuilding in a new place, the official building of this secretariat has been constructed in the Vakarai North Grama

Niladharis division.

Viewer : oh Then how did you develop the Civil Administrative services in Vakarai?

DS - KPN : With the financial allocation of Rs.20,893.200.00 of the Ministry of Public Administration and Hom

Affairs under the Kuwait Fund, a new Divisional Secretariat building with the facilities for all branches has been

constructed, through the SCAP Programme and Rs.1 million allocated to build a SEWA PIYASA Building in

Vakarai.

Viewer : mmm As you say Ministry of Public Administration under the Kuwait funding launched an excellen

civil administrative project was made in your division. Ok goodMay you tell me how is this construction

helpful your staff?

DS - KPN : Absolutely correct, much of facilities have been received by the officers and employees in view of this

new secretariat building. Like Making transport facilities very easier, Making good working environment to th

employees, Implementation of furniture and equipments in a proper manner,Higher officials are able to supervise

easier,Quick internal communications facilities among officers and employers,Facilities to keep the furniture and

equipments in the proper and suitable places,as there is sufficient space and sufficient numbers of furniture and

equipments and able to work comfortably etc.

After

Tsunami


17/42


However, as their building is with all facilities to the employees and officers, they are considering this building a

the best gift for them.

Viewer : How is the Project monitoring and supervision was made in this particular construction?

DS - KPN : It was observed that whether the Public Finance has been utilized in the proper way and according to

the State Polices and the building has been constructed accordingly to the quality and quantity of the measurement

Viewer : what are main advantages for this Secretariat construction present to your area people? Because the

main purpose of the secretariat is providing the Services for civilians? Am I correct?

DS KPN : Yes, you are exactly, This activity is welcomed and the Public of this Vakarai area are able to fulfil

their needs with this building from this generation to their next generation continually.

As the new Divisional Secretariat Building has been constructed many beneficiaries have been reached to the

public of this division. Public are able to get their needs easily, Public are able to travel easily, Surroundings of the

Secretariat has been developed, Public are able to complete the requirements in one and the same place, Space fo

parking facilities for the vehicles of Public are available, as the offices, Bank and Post office are situated nea

secretariat Building, it is very easy to complete their needful very easy, It is very easy to identify all the branchesby the public.

Viewer : My last question madam, whats your scope about SCAP Project? Please momentarily give me pictur

about the SCAP Administrative development project reach the succeeded the program goal?

DS - KPN : With of doubt SCAP Project made a extraordinary Success story in Vakarai. Because As I told you

earlier, our division not only affected by Tsunami. Last thirty years ethnic conflict was mostly destroyed this are

human life and resources within very short period. Commonly hope you know the Vakarai is the very costal area i

the Sea Side and with Flood is also giving the Problems for these civilians common live.

Viewer : How is the SEWA PIYASA construction project is helpful to your division?

DS KPN : Primarily Its cover up the Mathurankernikulam, Kirimichai, Mavadiyodai Grama Niladharies division

and Omadiyamadu, Mathurankernikulam, Kunchchankulam, Kirimichchai, Paladiyodai, Irandamkattai, Kokkuvi

& Mavadiyodai villages are getting services from the Grama Niladharies, Samiurthi Officers, Technical Officer

and Health officer. So, it is very success full program in my division.

Viewer : Whats your final scope about SCAP Program and its achievement?

DS - KPN : As we served in an old and unwilling building earlier, but now we are able to serve the public with al

facilities from this new secretariat building and therefore, I wish to express my sincere thanks on behalf of the

Public of this area and the staff of this secretariat, for giving a Secretariat Building through the SCAP Program.

DS KPN : I am so happy and I wish every success was made by SCAP project and thank from the bottom of my

heart all the honorable persons and sponsors specially the Ministry of Public Administration including the donors

of the Kuwait country.

Viewer : Thank you for great time and sharing the SCAP achievement with me.

DS KPN: Welcome, Its my pleasure.


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3. Project Sub Title :Construction of SEVA PIYASA (Service Center in Village Level)cluster office for village level officers at Kannakipuram, Koralai Pattu, Valaichchenai.

Justification of the Project : In Koralai pattu division has one of the most population area

Village level office was functioned in Temporary building and affected by Tsunami. Onlyone officer provided services in the building as no more places to accommodate other

village level officers. People got the different services from the several places. Thereforepeople faced unnecessary delay and travelling expenses to get the services. As it wasdifficult to keep the documentation properly, it was delay for getting information andproviding the documentations.


Ministry of Public Administration & Home Affairs allocated the 2.12million for this

construction.


perception. The Team of the Engineer and Divisional Secretariat Koralai Pattu

Valaichchenai had been much of deliberation of this Infrastructure development to finish

successfully. Hence the Ministry of Public Administration and Home affairs was overal



19/42


Success story of SEVA PIYASA - Divisional Secretary - ValaichchenaiPHOTO

In Korolai Pattu, Kalmadu and Kannakipuram both villages are have a large amount of civilians living in this

area and expecting the more requirements form the Government side. Usually our Grama Niladharies are

providing services from those areas in Temporary shelter or rented house in the Particular villages or division.

There fore these Temporary buildings or rental places are inflexible for the sitting and giving a good service for

the people. Almost below poverty line civilians are living in this rural areas and their usual life, Traditional

structure are representing in their own life. Even, Post Tsunami and conflict situation reflexion balanced

requirements are still in those areas.

In addition, beyond the disasters these area rural development officers like Grama Niladharies, Samurthi Officer,

Technical Officer, Health Officer are more participation to promote and establishment works in this areas. As the

consideration of civilians the basic requirements, it is fulfill by this Center for society. Hence, the SCAP was

instigated a SEVA PIYASA (means; Center for services) building to solve the circumstance for the people

request. It is very helpful for who are living in Kalmadu and Kannahipuram Grama Niladharies divisions.

The Ministry of Public Administration and Home affairs originated the civil administration development

strengthen programs in Batticaloa. Accordance the Project scope the New Construction was made in my division

under the Kuwait Fund for Arab Economic Development. This is great opportunity to serve the people

without any troubles. In the flood times this center is facilitate for emergency relief center and health, medical

services are granting via this SEVA PIYASA.

Many of advantages in this Service center like Technical advising and guiding, basic medical consultation

services for pregnant women, Follow up the Family Planning scheme, Emergency relief center, excellent base

for communicate with civilians, flexible environment for officers, saving the government money for spending

the Rental for staff and other rural development basic requirements are considered by this service center. Hence,

we need a special expectation for the maintenance and security purpose need a surrounded wall for this building.

At last I would like to thank the Ministry of Public Administration and Home affairs to constructed SEVA

PIYASA building and the great achievement through the District Secretariat for Civil Administration

development program.

My special regards and wishes for the accomplishment.

Message from : Ms.S.Giridaran, Divis ional SecretaryKoralai Pattu, Valaichchenai.

"We cannot change our yesterdays, but we can and must change ourtomorrows." by : Issiah ThomasThe Koralai Pattu division is the one of the divisional secretariat in Batticaloa division. Inthis division has some of Grama Niladharies sub divisions. In those sub divisions have

much of troubles to continuing the Civil Administration establishment services.



4. Project Sub Title :Construction of SEVA PIYASA (Service Center in Village Level)cluster office for village level officers at Kannakipuram, Koralai Pattu North, Vakarai.

Justification of the Project: Koralai pattu North division is a remote area, situated in North o

Batticaloa and 90km far from city of Batticaloa. It was worst affected in the district. Most o

the people are under poverty line and the village level office under purview of Divisiona

Secretariat was heavily damaged. Some village level offices were functioned under the trees

and Temporary buildings. Only one officer provided services in the building as no more

places to accommodate other village level officers. People got the different services from the

several places. Therefore people faced unnecessary delay and travelling expenses to get

the services. As it was difficult to keep the documentation properly, it was delay for getting

information and providing the documentations.

Financial Issue: Under the Assistance of Kuwait Fund for Arab Economic Development the

Ministry of Public Administration & Home Affairs allocated the 01million for this

construction.

Implementation of the Project: The Project is monitored by the District Secretariat with direc

perception. The Team of the Engineer and Divisional Secretariat Koralai Pattu North

Vakarai had been much of deliberation of this Infrastructure development to finish

successfully. Hence the Ministry of Public Administration and Home affairs was overal




5. Project Sub Title: Distribution Motor Bikes to Grama Niladharies for Transportpurpose under half of Payment discount and with low interest and monthly installment

purpose.

Justification of the Project: Grama Niladhari officers provide important service to the village

people and engaged 24Hours duty. After the Tsunami many of them lost their transport facilities

and need transport to quick services within division. Due to this they need the proper transport to

retrieve the services.


Ministry of Public Administration & Home Affairs issued motor bikes for Grama Niladharies with

half rate and no interest in 36 equal installments.

Implementation of the Project:

# Name of the Division No of Motor BikeIssued

Amount of Invested inLKR

01 MN - Manmunai North 16 1553036.00

02 KK - Kattankudy 03 363002.56

03 KPS - Kiran 03 272251.92

04 KP - Valaichchenai 06 547928.88

05 MP - Arayampathy 11 998257.04

06 EP - Chenkalady 06 547928.88

07 KPN - Vakarai 11 998257.04

08 MW - Vavunatheevu 02 181501.28

09 MSW - Paddipalai 01 90750.64

10 MSEP - Kaluwanchikudy 29 2642043.68

Total 88 8194957.92



Motor Bike Distribution Project Chief Accountant

Beneficiary reflection of this Motor Bike distribution

By : Mr.Saravanamuthu VijayaretnamGrama Niladhari

In addition I was engaged to issue the payments for funeral expenses and look after the IDP Camps and also I

helped to assess the Housing and Livelihood damages was done by the relevant sectoral departments.

As the Grama Niladharies were engaged to be ready to serve the people in whole day (24Hours). Therefore we

have responsible to provide the services efficiently in the village level. During the Natural and Manmade disaster

times we faced lot of challenges to provide the services to the people. It was very rushed period to look after the

IDPs who were in IDP camps and with friends and relatives. In Every year on monsoon time, the normal life of

the people is disturbed by the Flood. During the period Grama Niladhari should be coordinated with other

government officers, CBOs and NGOs to help the people. Without proper transportation we can not to do the

above services efficiently on time.

In my scope Transport is most essential to coordinate with the Divisional Secretary, get the information from

village level, monitoring the development and relief activities and identify the needs of the people in the village.

I would like to give my warmest thanks on behalf of the Grama Niladharies to the Ministry of Public

Administration and Home Affairs for providing the Motor Bikes with the HALF OF PAYMENT with no interest

and the balance is deducted from our monthly salary in installment basis. It was a good opportunity to the Grama

Niladharies who worked in the Tsunami affected area. In addition I specially thanks to District Secretary and

Divisional Secretary to select me. On behalf of Grama Niladharis of Batticaloa district I humbly request to give

this opportunity for other Grama Niladharies who did not worked in the Tsunami affected area.

Mr.Saravanamuthu VijayaretnamGrama Niladhari, Manmunai North, Batticaloa

After Tsunami disaster various projects and programs were implemented to bring normally.

However there were no project to look after the benefits of Government Institution and

employment. In this context SCAP Project funded many buildings in Batticaloa district.

Also distributed 88Motor Bikes under a 50%discount and balance is renewed in

installment together with no interest in 36equal installment. These motor bicycles were

very effectively used by the Grama Niladharies of Tsunami affected divisional secretariat

divisions for their official transport. This is very helpful for their employment.

Message from: Mr.T.Tharmalingam, Chief Accountant, District Secretariat, Batticaloa.

I am working as a Grama Niladahri at Manmunai North Divisional Secretariat, Batticaloa. I

was joined in GOSL in the year of 1992 and up to date providing the service to our area

people. In the year of 2004 the Tsunami was strongly affected in Batticaloa region. On the

time many of them displaced and took immediate action to rescue the affected people to some

of protection areas and IDP camps and took away the dead bodies to the General Hospital.

After that I furnished to give the Dry ration, Medical, clothes and other utensils for the natural

life with the assistance of Government and Non Governmental Organizations.



6. Project Sub Title:Supply of Photo copier and Fax machine for the Administrationdevelopment in District / Divisional level in Batticaloa.

Justification of the Project : Some of the Public related departments located in costal area in

Batticaloa district washed out by the tidal waves and resources and equipments were

damaged. Most of the documentations like Birth/death, marriage, land documents andother important documents kept in the office as well as in the home were destroyed

District/Divisional Secretaries are the responsible persons to provide the copy of the

documents to the people for the future needs. As lack of money to purchase the photo

copier, Officers used the carbon papers to get the copies and communication was

inconvenience at the Divisional level Fax service


Ministry of Public Administration & Home Affairs supplied the photo copier and Fax

Machine.

Particulars of the offices to be issued :

District

Photocopiers through

District Secretariat

Light Duty

Photocopiers Under

Register Generals Dept FAX

MachineLight

DutyHeavy Duty

BATTICALOA District 07 01

D.S. Office Oddamavady 01

D.S. Office Eravur Town 01

D.S. Office Kokkaddisolai 01Land Registry, Batticaloa 01



7. Project Sub Title :Construction of Canteen at District Secretariat, Batticaloa.Justification of the Project: After the Tsunami District Secretariat of Batticaloa has much o

difficulties to encourage the secretariat staff and to provide additional motivation and good

environment for working together with pleasure. It was functioned in Temporary building

fully destroyed by Tidal waves. It was not sufficient places to catering services to the staffand public who come to the district secretariat for getting services. It was difficult to get

refreshment services in Official programs holding in the district secretariat.


Ministry of Public Administration & Home Affairs allocated the million 17.6 rupees for the

new building construction.

Implementation of the Project: The Project is monitoring by the District Secretariat direct

perception. The Team of the Engineer and District Secretariat Technical part and

other related rehabilitation group had been much of deliberation of this

Infrastructure development to finishes successfully. Hence the Ministry of Public

Administration and the Home affairs the overall advising and sponsored team

through the Kuwait Fund.

SCAP


25/42

Evaluation Report Implementation & Guided by : Eng.A.S.Gowripalan and Prepared & Designed by : R.Rajasuresh

SCAP Project Total Project Final Evaluation Analysis Frame Work

Sub Project Detail JustificationMonitoringMechanisms

Advantages of thisProject

1) Construction ofAdministrative Block at

Kachcheri Premises,Batticaloa.

Total Allocation : Rs.13.01million

A) Affected byTsunamiB) Main Government

Sector in BatticaloaC)Cover up entire

populationD) Need the goodenvironment for Staff

E) Propercoordination with

other Departmentsand NGOs andINGOs activations.

E) Controlling otherimportant sectors

F)Not enough spacefor establishmentadministration

G) Providing goodservices for thepeople of Batticaloa

Guided andImplemented by

the Ministry ofPublic

Administration &Home Affairs.

Direct supervisionand monitoring

System have beendone by District

Secretariat

1. Good environment forworking2. Helpful for smoothing

administration.3. Providing a good servic

for the people.4. Most satisfactionworking facilities for staff

5. Easy to monitor thestaff.

2) Reconstruction ofDivisional SecretariatBuilding at Koralai PattuNorth, Vakarai.

A) Fully destroyed byTsunamiB) Important for

Vakarai peopleC) Easily to get the

service from theGovernment sector.D) Providing Services

on time.E) The old building

was not in a goodcondition to servepeople.

F) By the ethnic

conflict situation

Building was partiallydamaged and other

resources were

destroyed and stolen by

unknown persons

Guided andImplemented bythe Ministry of

PublicAdministration &

Home Affairs.

1.) Providing a goodservice for Vakarai people2.)Compactable spacing

environment for staff3.)More facilities compare

with old building4.) Easily control the targarea.

5.)has a Early warningSystem for Tsunami aler

6.) Great starting point todevelop the area.7.) Very Easiness for

emergency relief services8.) Protecting the natural

resources in the area.9.) Establishing the goodCIVIL

ADMINISTRATION.


26/42


Continued

Total Allocation :Rs. 21.06 million

G) Division has a16Grama N iladhariessub division.

H) Geographically It islarge area in the

Batticaloa district.I) Protect the naturalresources and other

important monumentin division

J) Most of the peopleare below the povertyline therefore they

expected relief anddevelopment services.

K) Establish thePowerful CIVILADMINISTRATION

in the division.L) Provide

Coordination among

the Other Sectarial

Departments.

Overall

supervision was

done by the


and

Implementation

was done by the

Divisional

Secretariat.

3) Construction of SEVAPIYASA Service Centercluster office for village levelofficers at Kannakipuram,

Koralai Pattu,Valaichchenai.

Total Allocation : Rs. 2.12 million

A) This building was

badly affected byTsunami as well asconflict.

B) Difficult to managea huge population in

Temporary smallbuilding.C) All the services

were not provided inone center

D) Need a goodenvironment andfacilities for village

level officers.

E) Old Temporarysmall building wasused by a villageofficer only. As no

accommodate to otherofficers.

Guided and

Implementation bythe Ministry of

Public

Administration

Overallsupervision was

done by theDistrict Secretariat

and

Implementation

was done by theDivisionalSecretariat Koralai

Pattu North,

Vakarai.

1) Services providing by

the following officers at atime in one place.

1. Grama Nildharies2. Samurthi Officer

3. Technical officer4. Health officer

2) Two villages are beingbenefited.

3) Save the money by notpaying rent for thebuilding.

4) Good initialization for

Rural Developmentscheme.5) It is very helpful to thevillage level officers to

keep their documentssafely.

4) Supply of PHOTO

COPIER Equipments for theA) Resources damagedby Tidal waves and Guided by the

1) Providing copies of thedocument on Time.


27/42


Administration developmentin District / Division Level

Total Nos of Distribution :10 Light Photo Copy

01 Heavy Light01 Fax Machine

conflict s ituation.B) Lack of resources.C) It was very difficult

to get the copies of thedocuments on time.

Such as Birth, Death,Marriage certificates,Land Permit copies

were given manuallywritten.

D) Tidal waves fullywashed out the entireequipments in some of

division.Eg: DSecKPN

VakaraiE) Officers used thecarbon papers to get the

copies.F)Communication wasinconvenience at the

Divisional levelFaxservice

Ministry of PublicAdministration

and Home Affairs.

Purchasing wasdone by District

ProcurementCommittee.

2) Introduced Heavy andLight photo copiermachines in district and

division.

3) Reducing unnecessary

Time.4) Getting more copies in

particular time.5) Providing efficientservices within the Time.

6) Sending and receivingMessages easily.

5) Distribution Motor Bikesto Grama Niladharies forTransport purpose underHalf of Payment discountand with no interest in 36monthly installment.

A) Many of the officerslost their transport

facilities like Motorbikes.B) Grama Niladharies

were in a importantrole in emergency reliefworks.C) Lack of money topurchase new one with

one installment.D) Lots of difficulties

faced by village level

(Grama Niladharies)

officers during the

disaster as well as

conflict time.

Granted by theMinistry of Public

Administration


and DivisionalSecretaries wereinvolved for the

selection of GramaNiladharies who

are working inTsunami affected

places.

1) Help the emergencyrelief works.

2) Great opportunities tothe officers by given Halfof payment (50% discoun

and monthly installment.3) They dont need to

depending on theirtransport facilities.5) Motivating the officers

to do the worksSuccessfully

6) Easy and speedy works


28/42


Total Nos of Distribution :

88 Motor Bikes distributed

E) G.Niladhari is theresponsibility o fficeron emergency situation

and relief works duringthe disaster.

F) Used old vehicles

and Push Bicycles for

their travelling.

6) Distribution DOUBLECABfor Transport purpose forSecretariat.

A) Transport is

importance for reliefwork

B) Lack of PublicTransport facilities tolook after the displaced

people.C) Very difficult to

monitor the reliefworks andrehabilitation

development works.

Issued and

transferred by theMinistry of Public

Administrationand used by the


Batticaloa officialpurpose.

A) Easy to transport relie

items.B) Easy to monitor the

relief and rehabilitat ion &development works withthe team and other

officers.C) To help for speedy

works.D) To protect the prestigeof Head of the

departments among thesociety.

E) To motivate theofficers for highlyinvolvement in official

duties.

7) Training Program

Heavy Duty Photo copierhandling

A) Lack of knowledgein new technology.

B) Skilled knowledgeis helpful to providegood services and

protect with reducingcareless and uneasiness

in operating system

Provided aexcellent Training

for ManagementAssistant

A) Officers gainedknowledge

B)No WastageC) Working Speedincreasing

D) To help the smoothoffice works.

E) Serving Time.F) Proper maintaining.


29/42


8) Construction of SEVAPIYASA Service Centercluster office for village levelofficers at Koralai PattuNorth,Vakarai

Total Allocation :Rs. 2.12 million

A) Totally destroyedentire structure andresources.

B) Most of the peopleare under poverty line.

C) Rural developmentsworks were not inproper functioning

under the appropriateofficers.

D) They faced much oftroubles in conflict timeto providing services.

D) Officers providedservices under the

Trees.

E) Nobody did notconcern the village

level officers

Guided andImplemented bythe Ministry of

PublicAdministration

Overallsupervision was

done by theDistrict Secretariat

and

Implementationwas done by the

Divisional

Secretariat KoralaiPattu

Valaichchenai.

1) Providing Services for

03 Villages.2) Improving the poorpeople life

3) Easy to get Medicalassistance in village level.

4) Grama N iladhariesusing this building as anemergency relief center

5) Getting informationeasily

6) Good initialization forRural Developmentscheme.

7) Providing more thanone service in one place.

8) Time serving.

9) It is very helpful to thevillage level officers to

keep their documentssafely.

9) Construction of Canteenat District Secretariat,Batticaloa. ( Project isongoing )

Total Allocation :Rs.21.06 million

A) Affected byTsunamiB) Important the

resting place forpublic

C)Relaxation and

motivation place for

staffD)Avoid the officersto go out place induty time

E) Easily getrefreshment services

in Official programes

Guiding andImplementting by

the Ministry of

PublicAdministration &

Home Affairs.

District Secretariatdirect supervisionand monitoring

System being doneby District

Secretariat.

1. Mind relax environmenfor workers2. Easy to catering

service.3.Additional income forStaff welfare society

4. Protection the staffs

against food poison.5. Providing meals forStaff and Public


30/42


People responded about SCAP Project in Batticaloa District.

I live in Vakarai since birth and I am a fisher man. Our

division was affected by war more than 25years and in the year

of 2004 sea came to our village. So we are always afraid to live

here. Now the war has come to end therefore we can continue

our life smoothly without fear. When sea came to the village

we lost our livelihoods (canoes) and divisional resources. We

lost the Divisional Secretariat Building also. However the

Government built a new big office at good location in Vakarai

with all facilities. Old office was not good because there was

not enough space and lack of facilities for getting service. As

for me now Government constructed a new building like as

a palaceso its much of easier to fulfill our needs . I amthanking the Government of Sri Lanka and also our President

and God. I wish to continue this peaceful life ever.

Our Division is Koralai Pattu affected by Tsunami in year of

2004. My village Kannakipuram is a one of most population area

in our division. In my village much of the people are under the

poverty line. So we are always depending on the Government

assistant to continue our usual life. Before the construction of the

Village Level Office we have faced so many troubles for gettingthe services from the office. Our Grama Niladhari and Samurthi

Officer, Health madam (Midwife) and other Village Officers

were in the separate buildings. At the time we spent the much of

money for traveling and wasted our valuable times. I am

remembering in the last year rainy season I was fully wet and

struck to get the service from the officer. Now the Government

constructed a Village Level Office in our village with the enough

spaces to accommodate all Village Officers. It is helpful to

get all services easily in one spot, save the time

and money for unnecessary traveling. Yes, with nodoubt it is marvelous work. Thanks to everyone who involved in

this project. I am sorry I dont know who gave this

opportunity to us, anyhow thank you all of you.


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Kachcheri (District Secretariat) is the most important place in Batticaloa

District. It is the Head of the Department of Divisional Secretariats.

During the Tsunami this building was partially affected. Some of the

people come to Kachcheri more than 100 km a far from the city to fulfill

their needs. There was no space for waiting place. We were in the hungerseveral times until finishing my work as no proper Canteen facilities were

in the Kachcheri. Officers spent more time as getting lunch outside of the

Kachcheri. Therefore the officers could not give an efficient service to us.

So they could not have completed our needs within the particular times.

Now the new block has been constructed with canteen facilities and we

could observe the officers are working in the good environment

with the good facilities. Waiting place has been arranged and

good catering service is there. So it is so comfortable to finish our

needs on time

Well I wish to say some facts regarding Batticaloa

District.District. In our district was a famous for the ethnic

conflict, especially the Vakarai division is the one of the

division was worst affected by last three decades prevailedethnic conflict, Cyclone in 1978 and the Tsunami occurred

in 2004. After the Tsunami the balance of resources were

fully destroyed only the confidence is in our hand.But I remember the Government and many of the

Institutions are helping to rebuild our District. In course of

time we are reaching our goal. Now the Peace is in Whole

Island especially in Batticala District the CIVIL

ADMINISTRATION is successfully continuing here.So no more troubles have to the people life. I hope this

situation to be continued in this District ever.


32/42


By : R.RajasureshReport DesignerManagement Assistant, Batticaloa

Que1.) Whats the SCAP Project?

Ans : SCAP means Strengthening Civil Administration Project. It was designed by the Ministry of PubAdministration and Home Affairs to promote the civil administration in Tsunami affected places in Sri Lank

Que2.) Why was the SCAP Programme established?

Ans : After Tsunami Sri Lanka was strongly affected and costal areas of this country was mostly destroyeand fully washout by the Tidal waves. Therefore Sri Lanka government launched an internal developme

mechanism for a Strengthening Administration development plan for the county for reconstruction Ci

Administration development works.

Que3.)Who implements the SCAP Programme?

Ans : Ministry of Public Administration and Home Affairs commenced this project and Implemented by t

District Secretariat and Divisional Secretariats to achieve the target of the project.

Que4.)Who funds to the Programme?

Ans : The Kuwait Fund for Arab Economic Development (KFAED), commonly known as the Kuwait Fund,

the State of Kuwaits agency provided the fund for the administration and technical assistance

developing countries.

Que5.) What is the objective in this project?

Ans : The main objective of the proposed project is to strengthen the civil administration system at DistricDivisional and village levels throughout the country with special reference to Tsunami affected areas.

Que6.) What does SCAP cover in Batticaloa?

Ans : After the Tsunami main consideration is need to be develop the Civil Administration and promote t

officers who are involved in the Relief works in island wise. This project main scope is establishment t

Strengthen Administration.

Overall evaluation investigation and Project FAQ

( Frequently Asked Questions ) about SCAP Project


33/42


Que7.) What does SCAP not cove r in Batticaloa?

Ans : Not covered the development activities in other sectoral departments. It is mainly focused on tdepartments are under the Ministry of Public Administration and Home Affairs.

Que8.)How does the SCAP project support the Batticaloa district Civil Administration development?

Ans : It provides the suitable new buildings with facilities which were damaged by the Tsunami and distributes tmotor bikes to the Grama Niladhari who worked in the Tsunami affected area.

Que9.) What is the SCAP project Overall evaluation of Batticaloa District?

Ans : Exactly it was a good achievement and excellent initialization point of view to the civil administratidevelopment in Batticaloa, Because this district administration was not only affected by Tsunami but also affected

ethnic conflict last thirty years. As compare with Pre and Present situation, SCAP has made good changes in Battical

District administration.

Que10 .) Is this SCAP Project goal is sustainable in Batticaloa?

Ans : Definitely, the projects successfully fulfilled the important role in Batticaloa civil administrative developmeand easiness to promote the services by the District Secretariat and Divisional Secretariat.

Brief Summary :

Scope of SCAP project focused on the Administration Infrastructure Development in District Secretariat and Division

Secretariat especially in the Tsunami affected areas. It was help to our administration for providing the services to t

public efficiency and effectively by given the following assistance

1 Construction of Administrative Block - - Dist.Secretariat

2 Construction of Divisional Secretariat - Vakarai

3 Construction of SEVA PIYASA Building - Valaichenai

4 Construction of SEVA PIYASA Building - Vakarai

5 Construction of Canteen Block - District Secretariat, Batticaloa

6 Distribution of Motor Bikes for Grama Niladharies Half Rate with monthly Installments

7 Supply of Photo copier and Fax Machine

8 Distribution Two DOUBLE CABS.

9 Training Program on handling Photo copy machine


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Conclusion

Proud to work in Sri Lanka, says Kuwaiti ambassador.

Kuwait's newly-appointed Ambassador to Sri Lanka Yaqoub Al-Ateeqi said Wednesday he was proud to mePresident Mahinda Rajapaksa, to present to him with his credentials, and to work in Colombo. Al-Ateeqi told KUNAa phone call that he met Rajapaksa earlier this week and conveyed to him the greetings of His Highness the AmSheikh.

Among Arabic-speaking tribes, especially Bedouin, the male head of the family, as well as of each successively largsocial unit making up the tribal structure. The sheikh is generally assisted by an informal tribal council of male elders

Ambassador wishes of development and prosperity for the Sri Lankan people. He also expressed to the president tKuwaiti leadership's keenness to strengthen relations with Sri Lanka Sri Lanka.

Source : Provided by Syndigate.info an Albawaba.com compa

Mahinda Rajapaksa was sworn in as the fifth Executive President of Sri Lanka following his election victory in 200According to the ambassador, his country had always been a vocal

supporter in almost all Kuwaiti causes including the inception of Kuwait to

the United Nations in 1963. He mentioned the formal creation of the

diplomatic relations between Kuwait and Sri Lanka, dating back to 1971

and the first resident ambassador to Kuwait appointed in 1982. Kuwait also

established its own mission in Sri-Lanka in October 1995. Kuwait has

since then emerged as a major destination for Sri Lankan labourers and is

very grateful for hosting more than 100,000 of its workforce here.

"We have plenty of potential and skilled workforces. We have lots of educated and skilled workers who are willing

help and assist your country in many ways. We also want to increase the level of your people's awareness about o

country. Sri Lanka is a beautiful place, we have beautiful beaches and the pleasant weather is most suitable for yo

summer vacations," he said. According to the ambassador, "Bilateral ties between Sri Lanka and Kuwait have show

considerable increase over the past two decades. The export of black tea to Kuwait also continues to soar to incredib

levels. Sri Lanka also takes pride in their exports such as fresh vegetables, landscape foliage, and desiccated coconu

"We also want to invite the Kuwaiti government to explore our natural gas reserves and the possibility of exporti

cement to us," he said. The Sri Lankan ambassador also thanked the State of Kuwait for their relentless suppo

including the aid given by the Kuwait Fund for Arab Economic Development, especially during the December 200

Tsunami. "The Kuwait Fund for Arab Economic Development participated in many projects especially in the are

devastated by the Tsunami. The Kuwait Red Crescent Society also helped in building hundreds of housing units for tvictims of Tsunami and we are very grateful for that," he concluded.

Source : http://www.kuwaittimes.


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for your generous

support ofour

Administration.

Your contributionmakes a difference

toward ensuring wereach our goals.

Future concern:

Batticaloa District has been affected by so many disasters during the last period; such as heavy floo

in 1957, Cyclone in 1978, ethnic conflict from 1983 to 2006 and Tsunami in 2004. During this disast

time, lots of infrastructure, livelihood resources had been damaged & destroyed any many people lotheir life. In some of the areas of the district, no rehabilitation and development activities were he

during the ethnic conflict period. Now, the conflict was end and many rehabilitation and developme

works are being done by the Government with the assistance of other countries ( Kuwait, India, Chin

Japan etc) and Institutions ( World vision, ADB, European, UNICEF etc ) as grant and loans.

Even though still there are lots of needs in the Batticaloa District such as Rehabilitation of Rural road

Permanent Shelters, Infrastructures for livelihood activities like Minor tanks and Irrigation channe

and rural electrification and also as some of the departments have lack of Resources, they are unab

to give the services to the public efficiently.

If make any arrangement to fulfill the above requests, It will help to motivate the officers and get a

efficiency services from our staff and it will definitely be helpful to establish of CIVI

ADMINISTRATION in Eastern, Batticaloa district.

People of Batticaloa district very much appreciate the Government of Sri Lanka and Government

Kuwait to give support for Strengthening Civil Administration Programme in Batticaloa distri

under Kuwait Fund for Arab Development and also they are expecting to extend your suppo

in future.

Thank you all of you

With warm Regards,

People of Batticaloa.


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Annexure 2 : BATTICALOADistrict Town Map


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Annexure 4:


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STRENGTHENING CIVIL

ADMINISTRATION PROGRAMME

SCAPDistrict Secretariat, Batticaloa, Sri Lanka

[email protected] of

Report

THANKS FORSELECTING US

People ofBatticaloa

Hon.Report Advisor: Mr.Suntharam Arumainayagam

District Secretary / Government Agent

Special Advice & Guided by: Mr.K.Vimalanathan

Additional Government Agent

Evaluation report implemented & guided by: Eng.A.S.Gowripalan

- District EngineerBatticaloa

Report Prepared & Software package Designed by: R.Rajasuresh

- Management Assistant

final scap report batticalo district1

Documents