files_industrial training handbook v3-0

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak, Mar 2008

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Curtin University of Technology Sarawak Campus

School of Engineering and Science

Published by: Industrial Relations Committee, Mar 2008

INDUSTRIAL TRAINING HANDBOOKVersion 3.0


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Table of Contents

Chapter Title Page

Terms of reference 3

1.0 A Brief Overview of Industrial Training 4

1.1 Backgrounds 4

1.2 Introduction 4

2.0 Obtaining Industrial Placement 4

2.1 Students responsibility 5

2.2 Advisers responsibility 5

3.0 Approvals on Industrial Training 5

4.0 Industrial Training Visit by the adviser(s) 7

5.0 Daily Training Logbook 7

6.0 The Industrial Training Report 7

6.1 Guideline for Preparation of Industrial Training Report 7

7.0 Industrial Training Assessment 10

8.0 Completion of Industrial Training 10

Appendix A: Industrial Training Report Template 11

Appendix B: Industrial Training Log Book 16

Appendix C: Proposed Training Areas 20

Appendix D: Registration Form

Appendix E: Visiting Adviser Report 27

Appendix F: Training Supervisor Report 30

Appendix G: Student Survey Form 33


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Terms of Reference

Training Referring to industrial training/ industrial placement/ practical training

Placement Process/ activity of locating, a training company

Adviser Staff who is a representative from a department

Supervisor Personnel who mentors the trainee in a training company

Registration Act of submitting Registration Form (Appendix D) to adviserto gain approvalSchool School of Engineering and Science, Curtin Sarawak

Company Workplace that provide training opportunity to trainee

Department/ discipline Either Civil, Electrical, Chemical or Mechanical Engineering within the School

University Curtin University of Science and Technology Sarawak Campus

IRC Industrial Relations Committee

ITD Industrial Training Database


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1.0 A Brief Overview of Industrial Training

1.1 Background

Industrial Training refers to work experience that is relevant to professional development prior to graduation.One of the requirements for the award of Bachelor of Engineering is that students MUST complete at least

12 weeks of Industrial Training. Industrial Training is normally accumulated during the semester breaks atthe end of the third or fourth year.

The Board of Engineers Malaysia (BEM) and Engineers Australia, which are the organisations that accreditall engineering programs in Malaysia and Australia, strongly advocate that at least 12 weeks of industrialtraining experience is included in all engineering undergraduate courses.

Students should note that Industrial Training is an essential component in the development of the practicaland professional skills required by an Engineer and an aid to prospective employment. Many employersregard this period as a chance to vet new employees for future employment. Industrial Training is amechanism to ensure students acquire practical skills and experience professional practice, thus achievingthe outcomes of Curtin Graduate Attributes.

All engineering students should make considerable effort and give sufficient thought into obtaining the mosteffective training. Whilst challenging, it is desirable to obtain experience in a range of activities, such asworking in design office, laboratory and on-site field works. Tables in Appendix C suggest the relevant areasof training for engineering disciplines under the school. It should also be noted that developing an awarenessof general workplace behaviour and interpersonal skills are important objectives of the Industrial Trainingexperience.

At Curtin Sarawak, Industrial Training is facilitated by the Director of School with the consultation of theIndustrial Relations Committee, and is managed for each course by the respective Adviser for IndustrialTraining.

1.2 Introduction

All students who are registered for a Bachelor of Engineering (Hons) are required to undergo IndustrialTraining for a period of 12 weeks after the completion of Year 3 second semester.

The objectives of Industrial Training includes:

a) To expose students to engineering experience and knowledge, which are required inindustry and not taught in the lecture rooms.

b) To apply the engineering knowledge taught in the lecture rooms in real industrialsituations.

c) To share the experience gained from the Industrial Training in discussions held inthe lecture rooms.

d) To get a feel of the work environment.e) To gain exposure on engineering procedural work flow management and

implementation, and technical report writing in engineering works/projects.f) To expose students to responsibilities and ethics of engineersg) To expose the students to prospective future employers

2.0 Obtaining Industrial Placement

Academic staff from engineering disciplines have been appointed as adviserfor Industrial Training. Studentsare required to contact their respective adviser to request a letter from the School to obtain a testimonial insupporting the effort in finding a placement. Information about advisers can be found at the IndustrialRelations website under the webpage of School.


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2.1 Students responsibility

! Strictly note that it is the responsibility of each student to obtain her/his own industrial placementfor a minimal period of 12 working weeks.

2.2 Advisers responsibility

TheAdvisermight assist you with a list of possible contacts within the industry.

Any doubts or inquiries including but not limited to proposed employment need to be addressed to andconsulted with the adviser for Industrial Training in your discipline. You may also consult other advisers(under Industrial Relations Committee) or academic staff on the availability of Industrial Training.

Students who wish to pursue their Industrial Training interstate, or overseas are strongly encouraged to doso, provided they have sufficient information regarding the proposed nature of the work.

Students effort/ initiative to acquire placement for Industrial Training is treated as part of thetraining.

3.0 Approvals on Industrial Training

In order for an accumulative training period to be counted as part of Industrial Training, the proposedplacement must be registered and approved by the School (through the respective adviser) BEFORE thetraining starts.

NOTE!: Approval will NOT be automatically granted. A student may be required to submit furthersupporting information for the intended employment to be approved.

Retrospective approvals may not be granted. Fresh approvals should be sought for each different period ofIndustrial Training. For example, If Industrial Training is performed at two different intervals (both July andDecember), registration needs to be done twice.

Once an adviserhas approved the registration of an Industrial Training, the students training particulars willbe registered to the schools Industrial Training Database (ITD). Only officially recorded placement is to beconsidered valid.

Students can always communicate with the adviserusing email or fax while they are employed at overseas.Overseas experience is often viewed favourably by employers when seeking permanent full timeemployment after graduation.

Students are NOT ALLOWED to changeplacementduring the training period unless written permission fromthe adviserhas been obtained.


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IndustrialTrainingManualv2-0,S

choolofEngineeringandScience,CurtinSarawak,

Mar2008

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4.0 Industrial Training Visit by the adviser(s)

To the discretion of IRC, visit by advisers will be conducted throughout the Industrial training period. Thepurpose of the visit is to obtain feedback and update progress on students training.

The objective of the adviser(s) visit to the training place is as follows:

h) To visit the students involved with Industrial training and to discuss with training supervisor(s) on thetraining program or other matter concerned. Discussions will be held with training supervisor as wellas the student.

i) To send courtesy visits and at the same time establish industrial relations between the Universityand the industries.

j) To survey any new training places for industrial training.k) To discuss the possibility of students job placement with the company. The students and the

company will be informed on the date and time of the visit.

5.0 Daily Training Logbook

Student will be given a Daily Logbook where all the training content/ activities need to be recorded onto it ondaily basis. The purpose of keeping a logbook includes:

i. A reflection of on job training content to the student, and evidence of job record forsupervisorand adviser.

ii. Part of professional practice in engineering profession is to record incidence and evidence ontoa daily work log

iii. Source of reference in writing the Industrial Training Report. (Please see the following section)

6.0 The Industrial Training Report

An Industrial Training report should be prepared for each period of approved placement. The report isexpected to demonstrate development of practical and professional skills in Engineering through technicalexperience and application of theoretical knowledge. Development of skills in dealing with people, andcommunication skills form part of the training experience. Industrial Training Report is:

a) a compiled writing of training record, content and experience gained through work performedbased on engineering methodologies, skills or approach.

b) Implanting engineering expertise onto the students, that is, preparation of technical reports,communications, technical evaluation and design.

Students should seek advice from their employers to ensure that no confidential material is included into thereport. The student should be able to present the report to prospective employers, as a complement to theirdegree. The following should be observed:

a) Length of trainingb) Preliminary informationc) Technical report/diary

References should be made in the text to books, technical papers, standards etc., used during the trainingperiod and should be listed.

Finally, a conclusion should include comprehensive comments on the type and value of experience gained,and how this relates to their professional career.

3 copies of the reports need to be prepared and submitted one copy for the employer, one copy forthe School (through the respective adviser) and a personal copy to be retained by the student.


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6.1 Guideline for Preparation of Industrial Training Report

1. Introduction

The purpose of the Industrial Training is to provide exposure for the students on practicalengineering fields. Through this exposure, students will have better understanding of engineeringpractice in general and sense of frequent and possible problems. This training is part of the learning

process. So, the exposure that uplifts the knowledge and experience of a student needs to beproperly documented in the form of a report. Through this report, the experience gained can bedelivered to their peers. A properly prepared report can facilitate the presentation of the practicalexperience in an orderly, precise and interesting manner.

2. Contents and Format of Report

The procedure for preparation of the report has to follow the format determined by the Faculty basedon the guidelines below.

a) General Report Format

The report has to be typewritten on white A4 size paper, font-size of 12 points with type face of Times New Roman has to be used throughout thereport, with line spacing of 1.5. The report has to be properly ring binded with a transparentplastic sheet attached onto it. A sample copy of report template is available at Appendix A.

b) Abstract/Preface

This section of the report should consist of brief description of the following:

1. Activities of the Organization2. Summary of the Report3. Acknowledgement

This section of the report is limited to two (2) pages only. A sample is shown in Appendix.

c) Table of Contents

This section of the report should consist of:

1. Titles2. Sub-titles3. Page numbers

Every appendix requires a title and each page need to be numbered accordingly.

d) Background of Company/Organization

Brief and concise description of the company/organization in which the student isundertaking the industrial training. The main items are:

1. Backgrounds of the company2. Vision and Mission3. Structural organization of main activity4. Title and position of the supervisor in charge5. Others deemed necessary (no more than three (3) pages)

e) Summary of Duties

This section should be the brief description of the time, duration and types of duty carried outduring the training. The description must follow the schedule of the training, that is, in


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chronological order (12 weeks). The days when the student is not on duty must be properlyrecorded with reasons given.

f) Working Experience

In this section, the student must describe the on job training experience gained accordingto titles considered appropriate. For example, the main items are:

1. Projects carried out2. Supervisory works3. Problems encountered4. Problems solving process or approach

g) Conclusion

Student should provide an overall discussion in this section and arrive at a conclusion withregards to the industrial training undergone. Contents may include:

1. Types of major work performed2. Comments on meeting the objective of the training.3. Recommendations

h) References

Provided that there are important resources that are used as references while preparing thereport, a complete list of the titles of references concern must be included.

i) Appendix

Appendixes are additional information considered appropriate to support the main text. Acopy of letter of permission must be attached in the appendix. Other suggestedappendixes are:

1. Investigation/project report during the industrial training2. Technical drawings etc.

3. Others

a. Figures/Tables

All figures, tables and similar contents must be captioned and labeled. Every figure or tablemust be mentioned in the main text. Any supportive evidence

b. List of Notations and Symbols

If the report contains notations and symbols, the full definition must be given when eachnotation or symbol first appeared in the main text. The list of notations and symbols with thefull definitions can be placed after Table of Contents.

Every appendix must have a title and be mentioned in the main text where appropriate. All

page numbers for appendixes must be continual from the main text.

DO NOT include irrelevant materials, e.g. brochures from the organizations, order forms,organization newsletters and similar materials.

Note on Good Practice: Student is strongly advised to commence writing the Industrial Training Report asearly as in the beginning of the training period to ensure a timely completion of the report.


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7.0 Industrial Training Assessment

The industrial training performance assessment will be based on:

1. Training Supervisors report (20%)2. Training Adviser report through visit or survey (10%)3. Industrial Training Report (70%)

Based on the criteria above, the results of the Industrial Training is as follows:

a) Pass orb) Fail

A total of minimal 50% marks must be achieved in order to be considered pass.

Students are advised to give a serious consideration in writing their report. The report must be in goodquality and explain all the industrial experience and knowledge gained. The report MUST NOT be in notesform and figurative form. If the report is not satisfactory, the students must rewrite the report until it isdeemed satisfactory.

8.0 Completion of Industrial Training

Upon completion of a training period, a confirmation letter MUST be obtained from the employer. Theconfirmation letter needs to be submitted to the respective adviser together with a copy of SupervisorFeedback form, Student Feedback form and Industrial Training Report for grading.

Upon passing the training, a confirmation letter will be included in your student file as evidence of asuccessfully completed industrial experience. Note that students are required to resubmit their IndustrialTraining Report if deemed unsatisfactory upon assessment.

REMEMBER:

- PLACEMENTWITHOUT PRIOR APPROVAL DOES NOT COUNT!- AN ABSOLUTE MINIMUM OF 12 WEEKS OF APPROVED PLACEMENT PLUS PASSING THE

ASSESSMENT IS ESSENTIAL FOR GRADUATION.

BEST WISHES FOR A REWARDINGWORK EXPERIENCE IN INDUSTRIAL TRAINING!


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Appendix A: Industrial Training ReportTemplate


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Curtin University of Technology Sarawak CampusSchool of Engineering and Science

INDUSTRIAL TRAINING REPORT

NAME : ________________________________

STUDENT ID : ________________________________

DISCIPLINE : ________________________________

YEAR : ________________________________

TRAINING COMPANY : ________________________________


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ABSTRACT


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Table of Contents

Subject

Chapter 1Backgrounds of Company

Chapter 2 Summary of Duties xx

2.1 . xx

2.2 .. xx

2.3 . xx

Chapter 3 Working Experiences

3.1 Projects carried out

3.2 Supervisory works

3.3 Problems encountered

3.4 Problems solving process, approach

Chapter 4 Conclusion xx

References xx

Appendices xx

Appendix 1 xx

Appendix 2 xx


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Top Margin: 25mm

CHAPTER 1 TITLE

4 spacing

8 spacing

Text chapter starts here and

Continue .. Type with 1.5 spacing

2 spacing between paragraph

Left Margin

Right

40mm

Margin

25mm

Bottom Margin: 25mm


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Appendix B: Training Log Book

`


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Curtin University of Technology Sarawak Campus

School of Engineering and Science

INDUSTRIAL TRAINING LOG BOOK

NAME : ________________________________

STUDENT ID : ________________________________

DISCIPLINE : ________________________________

TRAINING COMPANY : ________________________________


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Training Information

Personal Details

Student Name : ______________________________________

Student ID : ______________________________________

Address : ______________________________________

Email : ______________________________________

Discipline of study : ______________________________________

Year/ semester of study : ______________________________________

Date of Start of Training : ______________________________________

Date of End of Training : ______________________________________

Company Details

Company Name : ______________________________________

Company Address : ______________________________________

______________________________________

Contact Person : ______________________________________

Contact Number : ______________________________________


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Weekly Training Log

Training Week: ____________

(please specify training information by descriptive statement, tables, sketches, figures and etc)

Date Time Entry

Note: Please include attachment wherever necessary.

Declaration

I hereby declare that all information provided above is true

_________________________

(Signed by trainee)

________________

(Date)


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Appendix C: Proposed Training Areas


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Mechanical Engineering

Manufacturing

Quality Engineering

Process development/ monitoring

Production

Project management

CAD/ CAM

Value Engineering

Maintenance

Welding

Stamping

Die casting

Injection moulding

Cold forming

Spray painting

Heat treatment

CNC Milling/ Machining

EDM

CMM

Metallurgy

Product mass assembly

Shop floor design/ management

Control Engineering

Factory automation

Robotic

PLC

Mechanical Design

CAD/ CAE

Product design & development

Appearance design

Engineering Standards (ASME, JIS, DIN, MS)

Product testing

RnD

FMEA

Engineering Management

Project management

ISO 9001: 9002

ISO 14000

Resource management

Environmental management


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Civil Engineering

Design office / Consultants:

Structural design

Structural drafting and drawings

Writing technical and generic specifications Preparation of tender documents and contracts

Calculation pre and post tendering quantities

Supervising the site works

Constructions / Contractors:

Execution of infra structures and utilities

Supervising sub-structures and foundation works

Form works and false works for concrete works

Installation of rebars and concreting

Execution of road works with flexible pavement

Rigid pavement roads Bridges and culverts

All types of drainage works.

Preparation of claims for the executed works

Preparation of proposals for engineers approval

Claims for variation and extension of time for the contract.


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Chemical Engineering

Engineering Economics

HSE

Process Instrumentation & Control

Process Modeling

Process Operation

Production

Quality Control

Risk Management

Simulation of chemical process

Related industries include petroleum refining, gas processing, palm oil mills, petrochemical andpolymer production, fertilizer manufacture, cement and lime production, minerals and metalsextraction and refining, paper and board manufacture, sugar refining, food processing, production

of industrial, and pharmaceuticals and fine chemicals.


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Electrical / Communication Engineering and Computing

Power System Engineering

Power Generation

Power Transmission

Power Distribution Power Quality

Power System Planning

Power System Optimization

Power System Control

Power System Protection

Renewable Energy

Solar Energy

Wind Energy

Biomass

HydropowerProcessing

Image Processing

Signal Processing

Communication Signal Processing

Modeling

Identification

Control

Embedded Systems

FPGA design

IP Core Design Parallel Processing using multi core

Contribution to Open Source Projects

Electronics

VLSI Design and Fabrication


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Appendix D: Registration Form


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SCHOOL OF ENGINEERING & SCIENCE

INDUSTRIAL TRAINING

Registration Form for Industrial Training

Note :

a. This form is to be filled in by the student and confirmed by the Industrial TrainingAdviser.

b. Please completed form and send it back to the following address.

Administration Assistant (Industrial Training)School of Engineering & Science

Curtin University of Technology

Sarawak Campus Malaysia

CDT 250, 98009 Miri

Sarawak.

TELEPHONE +60 85 443939 FAX +60 85443837

_________________________________________________________________________

1. Name of Student

2. Student ID

3. Discipline of Study

4. Mailing Address

Tel : E-mail:

5. Name and Address of Training Organization:

Tel : Fax :

Signature of Student: Date :

6. Name of Advisor:

Authorization From:

Signature of Advisor:

To:

Date :

Duration of Industrial Training:


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Appendix E: Visiting Adviser Report


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INDUSTRIAL TRAINING

Visiting Advisors Report

Note:

a. This form is to be filled in by the visiting Industrial Training Advisor from School ofEngineering & Science, Curtin University of Technology.

b. Please return the completed form to the School of Engineering & Science, Curtin

University of Technology as soon as possible.________________________________________________________________________

1. Name of Student:


3. Date of Visit 4. Time :

2. Name and Address of Training Organization

3. Name of Supervisor

4. Main Activities of the organization


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5. Evaluation of the training organization:

Excellent (100%) Satisfactory (50%)

Good (75%) Not Satisfactory (25%)

6. Students Progress:

Excellent (100%) Satisfactory (50%)

Good (75%) Not Satisfactory (25%)

7. Immediate action needed to be taken by the School:

Not required Yes (as below)

Visiting Advisors Signature & Date Students Signature & Date

Visiting Advisors Name


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Appendix F: Training SupervisorReport


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INDUSTRIAL TRAINING

Training Supervisor Report

Note:

a. This form is to be filled in by the training supervisor after the student has completedhis/her training.

b. Please post/fax the completed form to the following address within 7 days after the

training is completed.Administration Assistant (Industrial Training)

School of Engineering & Science

Curtin University of Technology

Sarawak Campus Malaysia

CDT 250, 98009 Miri

Sarawak.

TELEPHONE +60 85 443939 FAX +60 85443837

_________________________________________________________________________

1. Name of Student


3. Training Starts

4. Training Ends

5. Training Period (weeks)

6. Name and Address of Organization:

Tel: Fax:

CONFIDENTIAL


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7. List down three major aspects of engineering which the student had been exposed to:

i. _____________________________________________ ( %)

ii ______________________________________________( %)

iii. ______________________________________________ ( %)

8. Overall evaluation of the industrial training:Please use grade of 1 (very poor) to 10 (excellent) for each of the questionnaires

Coorperation during training Attendance

Efficiency Association with superiors

Association with colleagues Skills

Quality of work Knowledge

Punctuality Communication ability

TOTAL

9. Please give comments or suggestions on the present industrial training as practiced bythe School of Engineering & Science, Curtin University of Technology for future

improvement.

10. Name of training supervisor

Signature

Date Name and Stamp of Employer

NOTE: Please attach a letter of Industrial Training completion from your company


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Appendix G: Student Survey Form


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CURTIN UNIVERSITY OF TECHNOLOGY

INDUSTRIAL TRAINING

Student Survey Form

Note:

a. This form is to be filled by the student after completing his/her industrial training.

b. Please return the completed form to the Administration Assistant (IndustrialTraining), School of Engineering & Science, Curtin University of Technology within 28

days after completing the industrial training.

________________________________________________________________________

1. Name of Student

2. Student ID


4. Scholarship/Loan

5. Name and Address of Training Organization

Tel : Fax :

6. Name of Supervisor

7. Position

8. Does the training has initial planning?

Yes (attach program) No

9. Which party prepares the program?

Student Organization Both


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10. If there is no program provided please state the reasons:

11. Types of exposure given:

Exposure (if necessary) Estimated period (hours or days)

Design

Analysis

Outdoor work

Supervision

Administration

Daily work

Others

12. State two important experiences that had been gained from the industrial training:

13. Main problems encountered during the industrial training (If any):

14. During the training, are you

Always busy Sometimes busy Dont understand

the task given

15. How do you evaluate your overall training progress?

Excellent Satisfactory Not satisfactory

16. How do you classify your overall training?

Challenging Full filled objective Boring

Signature Date

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