\

-4 tffAVEBL.K ,. JOB 1

\_

'i) 24 Sept. 1CZ14 - "" '-s tl ) Business Seryi1es Division (Title) £:Z:91Q:am of

loans;;t&' viduals,

tha

'...,

•

1 In accordance with the provisions of 44 U.S.C. 3303a the disposal request, including amend

ments, is approved except for ite s that may

be stamped "dis osal not approved or

"withdrawn" in olumn 10.

Standard Form No. lllf Revised November 1951 • -. - :l, 2- Th--. \ Prescribed by General Services

Admm1strahon ""' / . - '-._ , 1T FOR AUTHORITY GSA Reg. 3-IV-106 DATE RECEIVED t NO 116-103 TO- .OISPOSE OF RECORDS SEP 2 6 la74 (See Instructions on Reverse)

TO: GENERAL SERVICES ADMINISTRATION, NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON, D.C. 20408

TONafIFICATION AGENCYFROM (AGENCY OR ESTABLISHMENT)

U.S. DEPARTMENT OF .AGRICULTURE 2 MAJOR SUBDIVISION

FARMERS HOME ADMINISTRATION 3. MINOR SUBDIVISION

NATIONAL OF FICE 4. NAME OF PERSON WITH WHOM TO CONFER

Mr. Olin R. Hall 15· ;i:2s39 S CERTIFICATE OF AGENCY REPRESENTATIVE

I hereby certify that I em authorized to act for the heed or this agency in matters pertaining to the disposal or records, and that the records deacribed in thia liat or 1chedule of ---.a_ eges are proposed for disposal for the reason indicated: ("X" only one)

The records will cease to have sufficient value

ceased t o have suffi to warrant further retention on the e:qnration cient value to warrant or the period or time indicated or on the occur· further retention.

A Th e r e c o r d s h a v e B

(lj}i..;.') Director (Date)

97. 8 DESCRIPTION OF ITEM 10SAMPLE OR ACTION TAKEN ITEM NO (WITH INCLUSIVE DATES OR RETENTION PERIODS) JOB NO

Attached is a combined file/disposition manual for the National Office of the Farmers Home Administration. The records, which are arranged by broad subject categories and thereunder by individual file codes , bate to the 'f\ !Fi agency's making a variety of" insured,, or guaranteed associations, parternships, cor porations, and public bodies in rural areas. The National Office is responsible for giving overall direction to the program, a.. d its records reflect this concern. The actual day-to-day operation of the program is h8.ndled by the agency's 1,750 County Offices, 42 State Offices, and a Finance Office in St. Louis, Missouri. It is in these offices that the official applicant and/or borrower case files and most fiscal records are to be found.

The great majority of the National Office's records are of

a general administrative or housekeeping nature and have,

accordingly, been scheduled for retention periods suffici

ent to meets its needs. Certain other records, however,

that document general policies and procedures, major

phases of the program, and other matters of broad functio

al significance have been scheduled for permanent reten

tion. The manual also provides for the length of time

the records are to be retained in office space and in the

ashington National Records Center. Permanent records wi

be offered to the National Archives when their value to

the agency has ceased.

A copy of this file/disposition manual is being submitted

to the General £1.ccounting Office for its concurrence.

ilaall!!tling original, to be llllJnniHecl lo the National Archive• and Rec:o"'u Service

l

-

•

1-aB i a la�i-Oh

I

·

\

I I

5 3 1 .. • 1. . -· :: - · -' E:F i]:"i t A

! .. ... • ?2:;e l

One-digit codes are major divisions of the clsssification system snd

,. N¥t Sub ect

t..c_ode

000

OOOA

OOOAl

OOOB

-003

004

004A ... •\

Op4B•Q04C

- -

•

OO D

'004E

004f

Old Subject Code

30

30117

30117

12M4

30C80

34V8 42i20

30Cl l 5 14A

14D

I 14E

14'Cbl4F

File P.eading

ADfil ISTRATION

ADMINISTRATION AND INTER-AGENCY RELATIONS (GENERAL) .

LEGISLATION (GENERAL)

LEGISLATION (By Number)

EMPLOYEES SERVING ON OTHER THAN FmHA COMMIITEES, (When not applicable o a S pecific file code.)

AD:mnSTRATIVE AND INTER-AGENCY RELATIONS (By Agency) (Including agreements)

DFFICIAL MEETINGS (GENERAL)

REQUESTS FOR APPROVAL OF MEETINGS OR ATTENDANCE BY El-PLOYEES

STATE ADMINISTRATIVE COMMITTEE MEETINGS

PRESIDENT'S COMMITTEES (Contains correspondence from FmHA to the Secretary's Office concern ing special committees established by the President, such as "Employment of the Handicapped.")

MEETINGS CONDUCTED BY Fm.HA NATIONAL OFFICE

MEETL GS CONDUCTED BY FmRA FIELD OFEICES (Including meeting agendas.)

MES:I:2;c;s COKDUCTED BY GO\'Ef.'J, ff ;T A E',CES 0. S.:T-r ;c: pc;D;..)

ETC.

-

.\

sre shovn for information purposes only• _

r

'-.

?etention Period

CFU FRC Archive

3

'35

5 3

3 7 p

2

2-

2 5

.

. . .

3

2

2

Authority

'·

----- •-:_i_ _2_ _2_cc_·,_:- g=----- --------------'--:-_ 1'----:- _-+- --c _ _ ---:--:-_: _ _ _c _i_· -j_' __ ·---=--

aDdcdocuments re the administration KK orporation Trust runas.J --

OlJA FIWT PROJECTS ORGANH.Arffilli-------------L-

r

- -- -

ROCEDURES

National AN

!NATIO \.AL

Instruc

supplementatior

I

' I

I

- I

021

Q21A

t .• , 02 lB

021C

021D

021E

021F

021G

·021E

O li

. 021J

022

- . -

:c - . , ..... . .

::.. ,,,.e -.· CCL --g

30P45 AND FORMS (GENERJ.1..)

30P45 FmHA MASTER MANUAL RECORD OF PROCEDURESFOfil-5 (One copy of each issuance from the

inception of the Agency.) '.30P45 PROCEDURES WORKING PAPERS (BY NUMB ER)

SE?JES 000 thru 029 $ERIES 030 thru 495 (Each Instruction and each sheet revision retained in Directives Management Branch until Instruction . completely revised.) *Retained in CFU 10 FYs from revision date reflected on folder label. ,

20F54 NATIONAL FORM WORKING PAPERS (BY NUMBERS)

20F54 STATE PROCEDURES WORKING PAPERS (BY STATE INNUMERJCAL ORDER)

> Retain 10 FYs from end of FY of latest date on last document.

20F54 STATE 'FORMS WORKING PAPERS (BY. STATE IN NUMERICAL ORDER)

*Retain 10 FYs from end of FY of latest date on last document. (Contains copies of State tions which merely implement policies established in National Instructions when such is needed because of State statutes

30P45 KATIO AL PROCEDURES CORRESPONDENCE

30P45 FI \P..SCE OFFICE PROCEDL"RE CORRESPONDn;CE

30P45 I FEDE? l.. REGISTER CORRESPO l)ENCEI

3 0P45 I FEDERAL REGISTER WORKING PAPERS I

Anos;i BL1..LETIN WORKING PAPERS (BY ?-.u""!-IBER)I'

30A52 Al"Y!:DRITY REDELEGATIO \S (GESEF..\I.)

3

p

10

*10

*10

'

and laws.) r

(BY NUMBER) 5

3 . . -

3

IO

3 I

3

��������������������

,-.'Vl-,c,_pi .. c --

I

gress

02 2A

025

026

030

030A

)0·31

30A5 2

30A5 2

30M7

2B22

36

2A27

.? !. : e --: :;: C i.-:- [

AL'THORITY REDELEGATIONS &'ID "ACTING" DESIGNATIONS- 3 NATIOFAL OFFICE AND FINANCE OFFICE (Copies only)

AUTHORITY REDELAGATIONS AND "ACTING" DESIGNATIONS- 1 STATES (Copies only)

MA.."'iAGEMBIT IMPROVEMENT COST REDUCTI ON 3

ADMINISTRATIVE BONDS (EMPLOYEES) --GENERAL 3

'WORK MEASUREMENT (GENERAL) 3

BUDGET DIVISION (GENERAL) ,3 C0rrespondence and other material related to the

Budget Division as a whole.

C ONGR ESSIONAL REC ORD (Excerp ts relatiP-g to F1fA) 3 5 (Retained in Budget Division for 2 FYs , then sent

toCFU.) I""

BUDGET FORMULATION AND PRESENTATION (INCLUDES 3 5 pIESTIMATES)

Mate rial covering the initial development, preparation, presentation (hea rings), and I' justification of budget estimates. (Retained in t

Bud&e t Division for 2 FYs , then sent to CFU.) I

BL"DGET E ACTMPIT {LEGISLATl'/E) I $I *l-OCY

*Current Congress

(1st ses sion s)

Copies

!of reports and bills. by Con gressional held by CFU

and 2od held Liais on. ffV -p·-·r rwConresses11l CYs for each Con .

. ,. 0

ni n L -pe

.

U..J..JU VL.L...Ll\ - ..- .,.......,. T

\

Sui:> ec '.: . i:oc e

0508

-

051

052

052A

j

05 3

0.53A

•

070'

Cle S...:.'Djec Coce

A52-IG

A52-IG

A52-IG

Pl5-IG

2A51

2A51

'34E24

Ext:ib t A Page 6-.

Autho:-i::y Rete tion Period

CF0 F?.C Arc ives

*4

: rile :.:eaci:"!g

OA SPECIAL AUDITS, OI INVESTIGATIONS AND 'SURVEYS: (By title) Retain 4 FYs from end of FY in which last doctm1ent is processed .

OA AUDITS FOR STATE AND COUNTY OFFICES (By headquarters city - by State)

Retain 2 FYs from end of FY in which last document is processed.

OA AUDITS FOR NATIONAL OFFICE AND FINANCE OFFICE *Retain 5 FYs from end of F'Y in which last ,

document is processed.

OI INVESTIGATIONS (By Name when pertaining to an individual or associ tion. By Headquarters City when pertaining to 9ffices.)

Retain 4 FYs from end of FY in which last document is processed or 4 FYs from e nd of FY in which employee is separated, whichever is later.

DISCRil1INATION COMPl.AINTS (INCLUDING INVESTIGATIONS) (By Name of Complaintant - By State)

11- Retain 4 FYs from end of FY in which last docuraent is processed or 4 FYs from end of FY in which employee is se parated, whichever is later

GAO AUDITS (GENERAL)

GAO AUDIT REPORTS (INCLUDING CORRE SPONDENCE) (By Title)

Retain 10 FYs from end of FY in which last document is processed

•

I JSFOR...'1.ATION (GENER.AL)

*2

*5

*4

*4

10

*10 P.

3

I .

--

I

'

Y,rs., o '!.;J../Ya.AcLJ•71Za-e £.,,J "i

r .,_.,

-I

II

Xew Cld . S:.ib ect Sut:JeC

C od e C·jce :rile :..:

..

'

retained

I

ew Cld aj}_:c: S"-1bJEC

Coce 0C2

073

l .

.. 100

fJ l 2A27 .

.

1()2 2C28 0..2C49

.

104 12P74

104A 12P75

051 32Cl08 -

}10 38526 - 1lOA 3852 6&

30i 16& 12TS

1 lOAl .38526 . . l2TS

30il6 ·. I

I

PHOTOGRAPHS (Retained by 3 yrs . , then sent to CFU

BUSINESS SERVICES

BUSINESS SERVICES

IMPREST FUND--NATIONAL OFFICE & Procurement Mgmt. three FYs, then

QiECK.S AND BONDS

A'.'AILABILITY OF MATERIALS FORM FHA 104-1)

rr2de available under

EXEMPT RECORDS DENIED records denied under

IDENTIFICATION CARDS (Official accountability BS Divi sion.)

SPACE AND EQUIPMENT (GENERAL)

STATE OFFICE SPACE UNAUTHORIZED ENTRY REPORTS)

Retain in Position thereof 2 FYs from end of lease expires . 4 FYs .

COL'"NTY OFFICE SPACE UNAUTHORIZED ENTRY REPORTS) ,, Retain in Position

thereof for 2 FYs original lease

be retained 4 FYs.

(GENERAL)

Branch, dest=oyed. )

AND the

the

records

AND EQUIPMENT

l original

Position 3

1 original from end of

ex p ires .

F :ii\ I .... sc :- '= t·4 u- l 5 1 1Exf-i 1 t

Information Division for

(Retained in Property BS Division, for

. .

RECORDS (INCLUDING (Correspondence concerning material

Public Information Act.)

(Correspondence concerning Public Information Act.)

retained in

(INCLUDING (By State)

lease and ren ewals FY in which original mater ial will be

AND EQUIPMENT (INCLUDING (By State)

lease and renewals FY in which

Position 3 material will

?.ete tion Period CFJ .:RC Arc ives

3 3 p

2

2

2

10

1

2

*

*

II

"a"'e

for archiving. )

(INCLUDING LOST FUNDS)

(CORRESPONDENCE ONLY)

.. - ::

Au ho::-i::y

GRS 3 (3)

GRS 14 (3&4)

GRS 11 ( 1&2)

GRS 11 (1&2)

A 8

...

.

'

.

GRS 11 (1&2)

-

j

I

FHA I:i.s truct.:.0.1 15- Exhibj t A.'1 l Page 9

NeH Old Sub ect Subject Code Code

110A2 38S26 & • 12T5I

L llOB 36 &-I

12T5 -

i& .

120 20P47 & 20i15

Retention Perlod

:r;.:e " eaCing CFU FRC Archives _Authority AGRICULTURAL SERVICE CENTERS 4

. .

NATIONAL OFFICE SPACE AND EQUIPMENT (INCLUDING S 'RVEY OF TELEPHONE EQUIPMENT) 4

PROPERTY AND SUPPLY (GENERAL) 2

(Including correspondence concerning proposed

Federal Procurement Regulations and Federal

Property Management Regulations)

120D2 20C73 CA CELED OR DEFERRED PROPOSED PROJ[CTS (By Project 3

Title) Retain in Property and Procurement Branch,

BS Division, 1 FY from date of last document.

j

.1

. I I

I

--

Code

lA

Fon::is AD-33,

(3)

(3)

(lb)

,. . .. - ............ . _ .... ' .... .. ..

Neu Old Re ter.tion PeriodSubject Subject

Code Authority:rile coding CFU FRC Archives .T

,-

12OE 20525 VENOORS (GENERAL) 2 GRS 3 . . .

. 12 REQUI,SITIONS (By Vendor or Seller)20R 41

(Maintain in a phabetical order by name of vendor-or seller. Establish. separate file when volume

IBA 033-1, 120-40, -_(Include.swarrants.)

SF 1034, e tc.) 2 GRS 3 .

12 lB 42B !6 BILLS 0 F LADING 3 GRS 9

PROPERTY AND SUPPLY CUSTODY (GENERAL) ' 3

.

l22

' -.

- - - - - - -- ----

,., m -T'U ,,,.._,_., L

.., -

., -_,

-- ... ...... _

• "' I"'\ .. - , _,

l. 0-.A-\--1---,l-7>-tJ £.w ---+--fA>,:T8'\'1 Tl-A' T !IB-P-G-RT Q F RE-GGRB-&---H&bB-I-NG-.s-f.5-'fA!{'-E--&-C-BHN-ff-t (FORH HIA 150 4) :-ltl .;1-H-:. ---+- -36 --,___, .,_,.,-; ' -A-Ai.'tNU-AL-SUMMAR f--4 i -:-r-EBt?.r? ?fI.-€-E-R:E-€-BR .... : :

I G?-3 16 (7, 8, 10)

lµ5 2..__ _,._--+1 2 r 7o -- & S-0-F-F-I:-G&-R.EGORDS- 3-1- - _;___c._GR-S- .o+ c,LlJ"""·rr:;:,:-rt;.,_,

D_i.SP$- tz:3 . F e1Rf £/ e!,.!_1c1

I

--

whos e....,f(. ..:.f:""'securi

CEN'T'FR ACrESSJONS :· ·o..- e., ... ,;r,,"7-OFfkC

Iln•&11n'i A!:' i-t:;;; DISPOSITION AUTHORITY "'":-l'A{o..±-Re rr:ianen t . t'o't.!t;:o� in RF&C BranoM BS Divis ion-· ""047 'C.•'

a. .:J..'! f'" e.c we,- i*e-W...

S'..l::i

54

z'1.:.. :::.-s:::-..:.c::._..:>:- i53 l Ex;;ib; t A'

?age l l

Ole!

_

e 1 Reten:io ?eriodEC!: S..ibJect

i:oce Code CFJ FRC Arciives Autho-::-i ::.y ,.

l52 26P56 &.

12043

152A

153 12F70

153A 12D43

1:-

153B t

L"'lill ACQUISITION

(Corres pondence concerning trans fer of 4A and 4B

borrower cas e folders from State 6ffice to the

Na,tiona l Office in accordance with IBA Ins truc

tion 152.1, IV A l e.)

LA:ID ACQUISITION - 4A and 4B BORROWER CASE FOLDERS (Thes e are cas e fo lders maintained in State Offices for: rea l estate borrowers ty has been acquired by the IBA and subsequent ly dispose,d of outside the program. Thes e folders wi l l cont n copies of the "IN" and "OUT" deeds and other ' pertinent' mat ria l.)

NATIONAL OFFICE RECORDS (GENERl1.L) (Inc ludes correspondence concerning vital records) FEDERAL RECORDS EXCLUDING FINANCE ($ F l35;:,- Y Access ion Number)

in RF&.C Branch BS Div._,u."' \ J. _...' .. -+-i"' t.. t\ c...l l\o.1H.. b c.. "'

(SF- l l5 ...

'4. I A id -• "'-.-: "-4..---M· "c.. "'- c.4 '\ " :.. u c.. b e. .,.. s-

...

3

1 9 (GRS 3 (2b)

3

M. .. (.

1 12D43 FINA.. CE OFFICE RECORDS 5

l60 42£20 &. 42R43

.160A 42T33

t:

(Inc luding SF135)

TRAVEL (GENERAL) (Including hote l res ervations for 3 GRS 9 fS) two or more emp loyees.)

TRAVEL (FOR INDIVIDUAL EMPLOYEES) (By nar..E:) * GRS 9 (4a) (Includes a ll documents re lated to an individual's trave l as ref lected in the 160 and 170 Series, i. e. travel authorization, reioburse ent, chan e of official s tation, accident reports, etc.) Retain 4 FYs from end of FY in which last docur.ient , 15 processed. o..J:a.....) "*" e. ..._f;.l ok.I V4- e.::f,__,1 r.oJ.., nW

(.

, " .... VVL./ _, v

--- - &: 4.. .... '-1 ..... "'"" "\

l

l

I

I I

--

;euSub e-c: i::o:::e

. 209B

209D

209E

209F

209G

209H

210

219

2 21

2 21A

2 2 2

2 23

OldSubjec::C ode

32J4

32J4

i 2Pl0

' t

j 2Pl0

I 3205

• 32016

-.. : -. s : : - : : - 2-Ex"-:i".::; t A

?age 13

Fi le r..eac b.g

MINORITY/WOMEN REPORT Filed in binders.

REPORT OF RETIREMENTS GRS 1 (16)

Filed in binders.

I

REPORT ON LENGTH OF SER VICE GRS 1 ( 16)

COMPLETE PERSONNEL DATA FLOW BY SERIES AND GRADE, SECOND ORGANIZATIONAL LEVEL OF AGENCY, AGENCY AND USDA. Permanent full-time wage system employees by calendar year.

OCCUPATIONAL DISTRIBUTION

POSITION CLASSIFICATION

JOB DESCRIPTIONS (OBSOLETE) (By National Office, FD,

Rete:--;,tion ?c::iod CF;J F?.C Arc ives

3CY

3CY

2cy

2CY

lOCY

3CY

3

*5 GRS 1 (7)& State) Retain 5 FYs from end of FY in which the position was abolished. " I GRS 2 (3a)j T JE AND ATTENDA:t-!CE REPORTS (EXCC:Yi' "FINAL" T&A) * 2· I (Separate f older for each employee . ) *T aekeepers

..retain current and prior lea ve year T&A's and attachments. Before subr ission to CFU, timekeepers will staple together T[.,_ 's (with attachments ) by leave year f or each employee and show leave year on c overing sheet. I

TU3 AND A'.i'TINDA: CE REFC TS (FINAL) (A-Z file) I ,*Retdin 10 CY after CY in which " !inal " TE.A occur s . *10 GRS 2 (9a (1))I1 OFFICE HOURS 3 .II! OVERTIHE WORK 2 I

. 1 l

--

- - -4..J "'.Al.

_,

(.iy sat

··· �8R!REJ£ UNDENCE FOLDERS'

1'ift!flsUOFOiCSLIOI!

TR . .i.SSFER

,:: :_--;-�; ;:c;,;::·H-TEE5 -

I

--

I

-J

- . --

-- -Vt.\...J .L

, - ' \ .._ _, I

'

34\'3

(3)

:\e·.r Cle s o ec: Sub_Jec ':oce

-C.:-c2

230 30S7 32E8

-• 32El9

32F34

-_ 130A PlS

'30B 32Rl5

. . _..,, ..... ..,) -

Exi-.i:::;::. A ?aie 14 .-

- -. ?.ete:-: ion Pe:- iod

Aut!-lo:-i ::yFHC ArchivesCF'"Jr! e eaC i. g -

2L'1PLOYMENT, ELIGIBILITY, SECURITY INVESTIGATIONS, GRS 1 (15)EXJ._'1INATIONS & FINGER PRINTING. (GENERAL)'

'

L'1PLOYMENT INQUIRIES l(M.,.. '"'-°"'M .... '"° -°' ._ • .,.Je c..)REG\UITMENT 2 GRS 1 (15)

230C I PERSO:NNEL ACTION JOUR..l

f

Retain

_f_I .::._- C_A

.... -"'

I TR.A.HUNG CENTER - :NOR !.:\i.'l, OKLAHO}!A

1

t,ew Old

Sub E::ct Subject

Code Coc2 rl.le eaci':: g

T RAINING FOREIGN VISITORS (Material accumulated by Foreign Training Representative and 'later sent to CFU)

240Al

I -1240B 32T26 ·TR.UNING-PLAIN L ETTERS

· -s:' t 0 153 l Exhib; t A

Page 15

Rete tio ?c ioc CFJ FRC Archives Authority

5 lQ

1

240C 32T26 2

260 32S2 ::?LOYEE RELATIONS AND SERV ICES 3 32C59 22L34 &. 32Hl2

261

263

263A

263B

266

267

267A

270

290

32W12

32A54

32S48

32Sl•B

32U2

32R49

CO ..BINED FEDERAL CAMPAIGN

E::'.?LOYEE SUGGESTION AND AWARDS PROGRAM (GENER.AL)

:E:-'.?LOYEE SUGGES IONS Retain two FYs after

(ADOPTED) closed.

(By Name)

2'.?LOYEE SUGGESTIOlTS (REJEC TED) (By State)two FYs after closed.

LEGAL ASSISTANCE AVAILABLE TO EMPLOYEES

E .PLOYEE ORGANIZATIONS & REPRESENTATION

ASSOCIATION OF COUNTY SUPERVISORS

LC:.A VE (GENERAL)

RITIR.EMf.NT

3

2

*2.

*2

3

3

5

3

3

GRS 1 ( 12 )

GRS 1 (12)

GRS 1 (13)

GRS 1 (3)

, L Ii

• .,,.. RECEIPTS, & E;{PE�:DITu;RE

etain

Retain

.,

... .... h'-:-1-l---.i-3- --- -1::,.;...,-µ·IJ_ l-!:'....'T-.?Ld-G-HTS CO -fP.b..Wl-GE----r.E-VI-:fil, .J--T----------+- ., -;,

t1:�4-l-+l.+---+--.::�.��---1-:c::-rv> Taffi!:T8'--I-6-N-€BH-'I'P-JiCTS (N6-NvI:-S-eR-I.-HP.1KPf-·uP.,M-L,-----i,---,3--

·'-'-----'-�-.i'cj if-f'&R*-Fc:E-I:S8..-1'ffiH-A:5·5-f-5!n.'JlCE & fil:-A-C-P-R&PEB"f· ... I AEQ:StSITlON POLICIES ACT OF 1970 P. L. 9-t-

'"" ' ., ,.

._, J . r.ea(.,i.:-ig .,

correspon1Jnce Planning ui.s tric: ts. PM-trbrE- f assist

, ?a;e17. ?e•iodCleeh' ?.ete tionSubjecSubJect

i:oce Code l ri._e CFV ?RC• - 1 OPERATIONS REVIEWS 3401

2C49 TREASURY DEPT. BANK DESIGNATIONS 3

(Including supervised bank accounts and Federal

Reserve Bank Designations)

402

405 COUNTY OFEICF. MANAGEMENT SYSTP'f 312A4l

40 6 30Cl \JORK 01:ff:wrZATION - GENERAL 3

406A 42 NATiONAL UFFI{.:E Tl:UP R!PORTS ('File Keport in 4A or 3

4B when concerning a specific applicant/borrower,

and place X-Reference in this file .

40 9 46R70 RURAL DEVELOPMENT - SPECIAL PROJECTS (Including 5

and reports on Assistance for

28V6 PLICATIONS (GENERAL) 3410

orrespondence concerning applicants for FmHA

ance. 410 A 28 CREDIT REPORTS 3

420 26A4 REAL PROPERTY (GENERAL) 3

420 A REAL PROPERTY ACQUISITION (GENERAL) 3

42 2 26A39 REAL ESTATE APPRAISALS 3

424 18Cl0 9 CONSTRUCTION AND REPAIR (Housing, farm buildings, 3

water and waste systems, etc.)

C.26 22P55 PROEERTY INSURANCE 3

26A 28D64 ATIONAL FLOOD INSL'RA. CE 3 10

426Al I 28D64 f HL'D FLOOD INSURANCE PROGRAM (BY STATE) 3 10

II

I

Arc ives

p

?

427

441

. - ..... ' r;!.r-\ :-s::-..!c _ ....... - "'::- . l

,. ?a;e 18' Ne\.;Sub ec: i:oce

27A

- '430

440

440A

440B

440C

441A

441B

441Bl

' 44182

441C

c leS...1aje:c C: ':'Ce

22Tl7

36

6F7

28

28

28P71

28P71

28D64

28D64

28064

28L65

TITLE CLEARANCE AND LOAN CLOSING

ESCROW AGENTS (By State) (Including Designated Attorneys)

'

BORROWER SUPERVISION

LOA.i. AND GRANT MAKING (GENERAL)

AMERICAN SAMOA AND GUAM

LOA."I ASSISTANCE TO INDIANS

TRUTH IN LUIDING

OPERATING , EMERGENCY, EMERGENCY LIVESTOCK, AND ECONcrrtrc OPPORTUNITY LOANS (GENERAL)

OPERATING LOANS (GENERAL) (Inc ludes Economic ppportunity and Guaranteed Operating loans)

DfERGENCY LOANS (GENERAL)

EMERGENCY LOANS (By State)

EMERGENCY LOAN DESIGNATIONS (By State) (Includes presidential, Secretarial and State Director desi gnations, and Federal Register Document)

EHLRGENCY LIVESTOCK LOANS

?.e e tion

CFJ FRC 3

3 8

-3

3

10

3

3

3

3

3

3

s 10

s

Period

Arc ives

·f>

7

7

7

I.

I

P.eaci:'g Aut!-to:-ity '-- +--- =-- +- -+- --4 _.._ ..__;:__

: ewSu ec!:Cece

442

\42A

442Al

442B

44281

442C

4'43

Gld Su:ijec::C•xle

28Wl0

28wlO

28Wl0

28W10, 46R69 cS.. 46R70

28\110, 46R69 cS.. 46R70

28W10

28111

28F75

Fi:IA I:s(ruct o 153 l Exhib1t A

'• Page19

rile

Re!:e tion Pe iod CF:.i . FRC Arc!-tives

CC L'fUNITY LOAN PROGRAMS (GENERAL) (Correspondence concerning two or more associationtype loan divisions--Water and Waste Disposal Loan Division, Cormnunity Facilities Loan Division, and Business and Industrial Loan Division)

3

WATER AND WASTE DISPOSAL (GENERAL) (Includes Water and Waste Disposal loans and grants, Rural Development, and Comprehensive Area Plans)

3

WATER AND WASTE DISPOSAL (By State) (Includes Water and Waste Disposal loans and.grants, Rural Development, and Comprehensive Area Plans)

3

COMMUNITY FACILITIES LOANS (GENERAL) (Includes Watershed, Resource Conservation & Development, and Community Recreation Facility loans,and Industrial Development grants)

3

C

•

e · 1s..::i e c t !=ac e

444A

.

· 444A l

444B l

444C

449

l 9A

449A l

.:+ sq

' = , .

'j ...i .L

..,. 3 5

G l d L'.'.Jj c :

2 8 F 7 5

2 8 F7 5

2 8F7 5

2 8 F7 5

28W 10

28W l0

28W 10

2C49

2D 1 4

s e GLE FAMILY HOU SING LO •.\.."iS ( GE ERAL )

S I GLE FAMILY HOU S ING LOANS ( By S tate )

(Inc lµd es s e l f -he l p hous ing and c ond i t iona l

commit ents to bui ld ers and s e l lers for s ing le

fami ly dwe l l ings . Also inc lud e s c orres pond enc e

c onc er ning In t eres t Cred i t s . )

MU LT I P LE FAMI LY HOU S ING LOp S ( GENERAL )

.

II M1JLTIPLE FAMILY HOUS ING LOANS ( By S ta t e ) . (Inc ludes rent a l a nd coopera t ive hous ing , labor

• lhou s ing loans t o ind iv idua ls and a s s oc ia t i ons , •

t e c hnica l a s s i s t a nce for s e l f-he l p hous ing a nd rura l hous ing s i te loa ns to orga niza t ions . )

I N E L I G I BLE , SU SPEN DED , OR DEBARRED PER SON S DEAL I N GWI TI! RH APPLICANTS OR PART ICIPANTS

GU. TEED LOAN PROGRAM ( GENERAL ) ( Co r e s pond ence conce rn ing a s pe ci f ic type

gua ran teed lo an w i l l b e fi led in the app l i c ab le

loan p ro g ra fo l d e r )

INDU STRUAL LOAN S ( GENERAL ) BUSe ESS AN D ( In c lud e s Co-op loans ) LBU S ei E SS AND INDuSTRIAL OANS ( By S ta te )

( I n c l u d e s Co-op lo ans and any re po r ts )

ACCOU as SERVI C ING ( GENERAL )

( Inc lud in g Fede ra l S t a t u te o f L ici ta t i ons and

la s t Prooi s s o ry No t E:S co rres pond ence . ) SER \-::: C I G AND COLLECT IOSS

I SECLll!TY LIQCIDAT ID L fOREC LDSLllE I

F HA I s c r c t u 5 2 l Exh i 't: i t A

'Pa g e zo

R e t e t i n ?c r od

Author i t y CFU ?'RC A r c ::.v e s

. 'P3

4

3

4

3

3

3

73

3

3

3

i

456

47"

480

490

F ! \ 1 - s . :- _ c l. . ,1 .1 l 5 3 l E x l : ib:i t A

Pa g e 2/ Keu u l d S ub e -:: t S ubj e c t C oc e " C oC. 2

2A9 DEBT SETILEMENT 3

462 28S7 CHATTEL SECURITY SERVICING (GENERAL) 3

465- 28S7 REAL PROPERTY MANAGEMENT (GENERAL) 3

28i24 INSURED LOANS LENDER RELATIONSHIP 5 I 10I

26M30 RESERVED MINERAL INTERESTS (GENERAL) 3 (Government-owned reserved minerals covered by PL 760 , 8lst Congress , are now handled by the Department o f Interior . ) I

36 REPORTS (GENERAL) 3 I -490A

490B

490B l

490B2

490Bti.

490B5

490B6.

490B 7.

36

36

36

36

36

i!

36II i 36IIi! 36 i

3 6

MISCELLANEOUS REPORTS (NON-RECURRING REPORTS ) ,

RECURRING REPORTS

,ANNUAL SURVEY OF TELEPHONE E QUIPMENT

Ai. / 1vt pJC c v C {) M1t A) f-?

- -

I

I i

I

>

4 9 0B 2 0 j

3 6

3 6

3 6

rt w

.,

•

:eu I v i d S ub e :: t S ubj e c t : oeJ e "' . C od 2 l

490B 8 .

490B 9 3 6 - . 3.

4°nB 1 0 3 6 ENPLOYEES ALCOHOLISN lu'ID PROB LEN DRINKING 3

49 0B l l 3 6 COI-IHERCIAL PRINTING REPORT 3 I

490B 1 2 36 EARLY EARNING REPORT 3 I

i t

I

J .49 0B 13 FEDER..\L ASS I STANCE REVIEW (FA.t ) PROGRAM 3 . If

3 II

4 9 0B l4 3 6 FEDERAL EHPLOYHENT OF VIET NAN ERA VETERANS

3 " 4 9 0B l5 3 6 FEDERAL RECE IPTS & EXPENDITURES FEDERAL OUTLAYS Il

4 9 0B l 6 3 6 FORE IGN TRAVEL 3

3 II4 9 0B 1 7 3 6 .GR�ZING MID OTHER SHIFTS IN LAND USE i 3

l4 9 0B l 8 3 6 INTERDl FINANCE II · 1

I

. 34::> v.d l 9 3 6 PERSONrIBL MANAGEMENT AND EVALUATION

-

33 6 7PROGR.Al-f PLANNING , BUDGETING AND EVALUATION

, HTO THE UNITED STA E S ::s4 90£2 1 3 6 RE.'\L PROPERTY LEASED c:n' • 3I (OFF ICE SPACE) rt (')

t ;_.

34 9 0B 2 2 I 3 6 TINESAVING AND WORK IlfPROVfillENT

.......

1

II

. 3WORK l !EA.SUREHENT REPORT 4 9 0B 2 3

. , ·

. II

11

------ ---

6),,. ...

QUAft'±'ERLY AUD

i

Cod e " C od e

Ke·.1 v l d Sub e t Subj ec t

490B24 3 6 ENERGY CONSERVATION REPORTS 3 (Includes Fonns NTIS-23 1 , " Quarterly Directory of Federal Energy Infonnation Products , " AD-478 and -. - EC-2 , " Quarterly Report on Motor Vehicles and .. Mileage , " etc . )

90B25 3 6 Ai'rnUAL SUMMARY OF RECORDS HOLDING 3

(SF- 13 e.y- .r.:i.le .;:c

'

490B26 3 6 A.Nl\TlJAL REPORT OF RECORDS HOLDINGS (STATE AND COUNTY) 3

Fonn FHA- 150-4 C!'v e-y, tt • J a..t ....._t I . ) . . ;

490B 2 7 3 6 REPORT OF LOAN AND GRANT OBLIGATIONS 3 I p

490B28 36 ANNUAL REPORT OF APPLICANT CHARACTERISTICS 3 p. .

490B 9 SEMI-ANNUAL REPORT OF THE FmHA 3 p 'l'lo-Wo a '4?r"e-Ki..-y E?oia"I c:i F Tli t:: t=""i....H A 3

{

' '