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AGENDAREGULAR MEETING

BOARD OF COMMISSIONERSRIVER FALLS HOUSING AUTHORITY

Wednesday, May 12, 2021 at 6:30 pm

Please note that due to the ongoing COVID-19 public health emergency, all members of the River Falls Housing Authority may attend via telephone or internet. Tenants and members of the public wishing to attend may contact River Falls Housing Authority at 715-425-7640 for the video link or phone access.Tenants and members of the public may only speak during the tenant comment period.

ROLL CALLMINUTES OF REGULAR MEETING – April 14, 2021TENANT COMMENTSMISSION STATEMENTRiver Falls Housing Authority manages, maintains, and facilitates affordable housing in accordance with Federal and State statute. Our mission is to partner with the community to assess housing needs and opportunities and to be proactive, creative, and collaborative in the development and delivery of fair, safe, sustainable, and inclusive programs.

CONSENT ITEMS1. Presentation of the Rapp Group study and findings2. Review and Approve 2021 income limits

ACTION ITEMS1. Review and Approve Payment of Bills and Budget Report2. Review And Approve Proposed FY 2021 budget and rent increases for

Edgewater/Briarwood, Oakpark. 4-Plex, Riverview Manor & RiverTown Homes

REPORTS1. Vacancy and Re-rental Report2. Staffing Update

CHAIR AND COMMISSIONERS REPORT

ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARDADJOURN

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Minutes of the Regular Meeting of the River Falls Housing Authority April 14, 2021, Chair Todd Bierstadt called the meeting to order at 6:30. Due to the ongoing COVID 19 public health emergency, all members attended via internet.Present: Todd Bierstadt, Matt Fitzgerald, Jacqueline Niccum, Nick CarowAbsent: Amy PetersonAlso Present: Anne McAlpine, Executive Director and Peggy Chukel, Interim Executive DirectorMinutes: M/S/C Niccum/Fitzgerald to approve minutes of March 10, 2021.There were no tenant comments.

STUDY OF RIVER FALLS HOUSING AUTHORITYBjerstedt reported that a draft of the study should be ready about April 30, 2021.

CONSENT ITEMS1. M/S/C Carow/Niccum to approve the consent agenda items: changes to RiverTown Homes Pet Policy,

changes to Security Deposit Policy, changes to Transfer Policy.

ACTION ITEMS1. M/S/C Carow/Niccum to approve payment of bills and budget report.2. M/S/C Fitzgerald/Carow Resolution #565 to authorize the Executive Director to sign reports and forms on

behalf of River Falls Housing Authority.3. Table the approval of the proposed FY 2021 budget and rent increases for Edgewater/Briarwood, Oakpark.

4-Plex, Riverview Manor & RiverTown Homes

REPORTS3. McAlpine reported that we have returned to a normal number of unit turnovers.4. McAlpine reported that the contract for lawn care was awarded to Glen Hills.5. McAlpine reported that no temporary employees were found who were able to perform the work done by the Office Manager. Chukel has not been able to train in the Executive Director position because she needed to perform regular accounting duties of the Office Manager. A temporary position of Procurement, Reporting and Data Entry Agent was created to perform some of the Office Manager and some of the Executive Director duties. This new position has been filled. McAlpine has been training Chukel and the new employee to perform the tasks that were in the Executive Director role.McAlpine warned Commissioners that due to the rocky transition and delay in replacing the Executive Director,FY21, which ends on June 30, 2021, would not reflect the excellence that we have come to expect from River Falls Housing Authority. Commissioners will need to plan for a longer transition and more diligent recruitment to fill the permanent positions.6. McAlpine reported that River Falls Public Library is not culling children’s books that reflect diverse populations at this time. Carow volunteered to contact Fox Den regarding the availability of affordable books reflecting our tenant population.

CHAIR AND COMMISSI ONERS REPORTCarow has been elected to City Council.ADJOURN Carow/Fitzgerald

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MEMOTO: River Falls Housing Authority Board of CommissionersFROM: Peggy Chukel, Executive DirectorRE: May Commissioners MeetingDATE: May 12, 2021

CONSENT ITEMS1. Discussion of the study and findings: Rapp Consulting has completed their analysis of the River Falls

Housing Authority, and will present their findings. Attachment 12. Review and Approve 2021 Income Limits for HUD Programs: HUD announced the 2021 income limits.

Board approval is needed to adopt these limits. Attachment 2

ACTION ITEMS1. Review and Approve Payment of Bills and Budget Report – Attachment 32. Review And Approve Proposed FY 2021 budget and rent increases for Edgewater/Briarwood, Oakpark. 4-

Plex, Riverview Manor & RiverTown Homes. Attachment 4

REPORTS1. Vacancy and Re-rental Report- Attachment 52. Staffing Update

a. The current housekeeper is leaving around the middle of the month. We have hired a replacement.b. Maintenance has have hired a summer helper to aid in grounds maintenance & curb appeal.

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Attachment 1

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Attachment 2

2021-2022 INCOME LIMITSHUD & Section 8 income limits effective 04/01/21        

  1 person 2 persons3

persons4

persons5

persons6

persons7

persons8

persons

Extremely Low (30% of median) 22,050 25,200 28,350 31,450 34,000 36,500 40,120 44,660

Very Low (50% of median) 36,750 42,000 47,250 52,450 56,650 60,850 65,050 69,250

Low (80% of median) 55,950 63,950 71,950 79,900 86,300 92,700 99,100 105,500

Low Income Tax Credit effective 04/01/21            

  1 person 2 persons3

persons4

persons5

persons6

persons7

persons8

persons

Tier 1 (30% of median ) 22,050 25,200 28,350 31,470

Tier 2 (40% of median ) 29,400 33,600 37,800 41,960

Tier 3 (50% of median) 36,750 42,000 47,250 52,450

Tier 4 (60% of median) 44,100 50,400 56,700 62,940

Tier 5 (80% of median) 55,950 63,950 71,950 79,900

Rural Development 05/04/20

  1 person 2 persons3

persons4

persons5

persons6

persons7

persons8

persons

Extremely Low (30% of median)

Very Low (50% of median) 36,200 41,400 46,550 51,700 55,850 60,000 68,250

Low (80% of median) 54,950 62,800 70,650 78,500 84,800 91,050 97,350

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Attachment 3

HOUSING AUTHORITY BUDGET REPORT FOR APRIL 2021 Board Meeting

Year Ending June 2021

  Feb 8 Months at: 67%  

  HUD/RVM E/B OAKPK 4PLX WMP

          FYE 12/2020

          17%

Income  

Budget 516,876.00 421,351.00 143,698.00 31,843.00 238,157.00

To Date 451,176.00 249,579.00 84,261.00 19,188.00 45,432.00

Percent 87.29% 59.23% 58.64% 60.26% 19.08%

Utilities

Budget 93,100.00 85,750.00 19,950.00 9,025.00 23,675.00

To Date 70,408.00 43,185.00 10,601.00 3,918.00 4,050.00

Percent 75.63% 50.36% 53.14% 43.41% 17.11%

Maint

Budget 232,754.00 92,026.00 32,600.00 29,512.00 55,500.00

To Date 154,024.00 69,574.00 33,514.00 13,723.00 9,400.00

Percent 66.17% 75.60% 102.80% 46.50% 16.94%

Ins/Taxes

Budget 45,614.00 46,850.00 14,885.00 2,580.00 16,260.00

To Date 29,734.00 34,434.00 10,230.00 1,228.00 1,764.00

Percent 65.19% 73.50% 68.73% 47.60% 10.85%

Admin

Budget 142,581.00 158,929.00 52,000.00 8,195.00 38,524.00

To Date 92,314.00 112,159.00 36,273.00 5,934.00 6,565.00

Percent 64.74% 70.57% 69.76% 72.41% 17.04%

Mortgage & Fees

Budget - 2,546.00 4,868.00 103,044.00

To Date - 1,697.33 3,245.33 17,174.00

Percent 66.67% 66.67% 16.67%

Trx to Reserves

Budget 59,500.00 24,924.00 1,914.60 7,829.00

To Date 39,666.67 16,616.00 1,276.40 1,304.83

Percent 66.67% 66.67% 66.67% 16.67%

Net 104,696.00 (49,439.67) (24,670.33) (10,136.73) 5,174.17

Investments

Operating 86,789.00 90,663.00 13,677.00 13,629.00 19,439.00

Reserves 288,892.00 59,025.00 13,800.00 97,783.00

Sec Dep 25,860.00 26,992.00 8,619.00 2,653.00 8,100.00

PILOT 9,673.00 18,222.00 5,064.00 137.00

CFP 2021 122,609.00

Mgmt Fund 356,674.00

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HOUSING AUTHORITY BUDGET REPORT FOR APRIL 2021 Board Meeting

Year Ending June 2021

  Mar 8 Months at: 67%  

  HUD/RVM E/B OAKPK 4PLX WMP

          FYE 12/2020

          25%

Income  

Budget 516,876.00 421,351.00 143,698.00 31,843.00 238,157.00

To Date 480,538.00 321,251.00 109,222.00 23,419.00 60,006.00

Percent 92.97% 76.24% 76.01% 73.55% 25.20%

Utilities

Budget 93,100.00 85,750.00 19,950.00 9,025.00 23,675.00

To Date 79,907.76 60,756.51 15,693.28 5,781.75 6,400.00

Percent 85.83% 70.85% 78.66% 64.06% 27.03%

Maint

Budget 232,754.00 92,026.00 32,600.00 29,512.00 55,500.00

To Date 184,269.00 67,293.00 32,647.00 13,211.00 13,570.00

Percent 79.17% 73.12% 100.14% 44.76% 24.45%

Ins/Taxes

Budget 45,614.00 46,850.00 14,885.00 2,580.00 16,260.00

To Date 33,516.00 33,017.00 9,769.00 1,120.00 3,600.00

Percent 73.48% 70.47% 65.63% 43.41% 22.14%

Admin

Budget 142,581.00 158,929.00 52,000.00 8,195.00 38,524.00

To Date 106,096.00 110,147.00 35,610.00 5,803.00 9,900.00

Percent 74.41% 69.31% 68.48% 70.81% 25.70%

Mortgage & Fees

Budget - 2,546.00 4,868.00 103,044.00

To Date - 1,697.33 3,245.33 25,761.00

Percent 66.67% 66.67% 25.00%

Trx to Reserves

Budget 59,500.00 24,924.00 1,914.60 7,829.00

To Date 39,666.67 16,616.00 1,276.40 1,957.00

Percent 66.67% 66.67% 66.67% 25.00%

Net 76,749.24 10,370.82 (2,810.61) (7,018.48) (1,182.00)

Investments

Operating 99,281.00 98,340.00 13,215.00 20,296.00 19,439.00

Reserves 293,851.00 61,122.32 13,962.00 97,783.00

Sec Dep 25,860.00 26,992.00 8,619.00 2,653.00 8,100.00

PILOT 10,966.00 20,440.00 5,636.00 147.00

CFP 2021 122,609.00

Mgmt Fund 336,263.00

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Attachment 4Edgewater/Briarwood, Oakpark. 4-Plex, Riverview Manor & RiverTown Homes.See separate attachment

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Attachment 5

Vacancy and Re-Rental Activity Report April 2021

STATUS ADDRESS UNIT TYPE MOVE OUT MOVE INAPPLICANTS

OFFEREDCOMMENTS

Ready BW 211 1E 12/01/20 04/01/21 9  

Ready RVM 205 1E 02/28/21 05/01/21 10  

Ready EW 216 1E 03/31/21 05/01/21 8 Term-Smoking

Ready BW 109 2E 03/31/21 05/17/21 9  

Keys in BW102 1E 03/17/21   8 Pending

Keys in G 422 2 04/30/21      

  EW 215 1E 05/31/21      

  BW 214 1E 05/31/21      

  BW 208 1E 05/31/21      

Pending K 429 3 ?     Term-Drugs

ELDERLY/DISABLED APARTMENT TURNOVER BY MONTH

FY 2018 FY 2019 FY 2020 1/21 2/21 3/21 4/21

15 22 26 1 1 5 1

FAMILY APARTMENT TURNOVER BY MONTH

FY 2018 FY 2019 FY 2020 1/21 2/21 3/21 4/21

11 9 10 1 4 2 1

VOUCHER LEASING BY MONTH

FY 2018 FY 2019 FY 2020 1/21 2/21 3/21 4/21

9 7 13 0 0 0 0HUD VACANT UNITS BY MONTH (RVM & Family)

9/20 10/20 11/20 1/21 2/21 3/21 4/21

1 (1 offline) 2 (1 offline) 3 6(3 offline) 2 2 1OCCUPANCY REPORT

FAMILY RVM EW BW OP WMP  

97% 97% 100% 97% 100% 100%  

WAITING LIST REPORT

ELDERLY 1 BR LIST RVM EW BW OP WMP

Total on list 53 51 50 37 80

Denied 0 0 0 0 0

Approved for move in 0 0 0 0 0

Non-disabled - RVM only 27 0 0 0 0

In Process 0 0 0 0 0

Housed   1 3 2 0 0

ELDERLY 2 BR LIST RVM EW BW OP WMP

Total on list

NA

4 4 4  

Approved 0 0 0  

In Process 0 5 0  

Housed   0 1 0  

FAMILY 1 BR 2 BR 3 BR 4 BR  

Total on list 15 33 18 2  

Denied 0 0 0 0  

Approved 0 0 0 0  

In Process 0 0 0 0  

Housed   0 0 0 0  

VOUCHER          

WAITING LIST 28   UNDER CONTRACT 60

ISSUED & SEARCHING 2   NUMBER FUNDED 60