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  • Facility Information Management Tool

  • FACILITY MANAGEMENT INFORMATION TOOL

  • Content

    1.Facility Management

    2.Facility Management information

    system

    3.Basic Principle on implementing

    FMIS as tool

    4.About US

  • Source: International Facility Management Association IFMA -

    Facilities Management

    Facility management is a profession that encompasses multiple disciplines to ensure

    functionality of the built environment by integrating people, process , place and technology.

    People

    Process

    Place

    Technology

  • FM is Multidisciplinary

    ARCHITECT

    QUANTITY

    SURVEYOR

    ACCOUNT-

    ANTS

    HUMAN

    RESOURCE

    ENGINEER

    CATERER

    INTERIOR

    DESIGNER

    LANDSCAPE

    ARCHITECT

    SECURITY

    GUARDS

    TECHNICIAN

    HOUSE

    KEEPING

    PROPERTY

    MANAGERS

  • The Many Roles in Facilities Management

    Maimunah/2010/August

  • TOOLS

    Source: International Facility Management Association IFMA -

    The Trick is

    People

    Process

    Place

    Technology

    7

    PLANNING

    CREATION

    OPERATION & MAINTENANCE

    DISPOSAL

  • FM activities

    8

    PROJECT MANAGEMENT

    Location Search & Selection Acquisition / Disposal of buildings Relocation Extending & Alteration Demolition Facility Refurbishment

    MAINTENANCE & REPAIRS

    Building Shell / Fabric Maintenance M&E Maintenance & Repair Landscape (Soft & Hard) Maintenance Cleaning & Housekeeping

    BUILDING SERVICES & OPERATIONS

    M&E Operations Energy Distribution & Management Waste Disposal & Environment Mgmt Domestic Animal & Pest Control Disaster Prevention & Recovery Safety & Health Security

    SPACE PLANNING & EVENT MANAGEMENT

    Space Planning, Allocation & Relocation Event Management

    PLANNING & PROGRAMMING

    Mid-Term/Long Term Long Term Resource Planning Work Programming Development Planning Facility Master Planning

    OPERATIONS ADMINISTRATION / MANAGEMENT

    Office Allocation Administration Management Budget & Cost Control Procurement Office Furniture & Stationary Catering Management Car Park Management

    OFFICE SERVICES &

    LOGISTICS

    Telephone Postal & Courier Record Management Print & Fax Storage Distribution Help Desk & Telephone Operator Public Relation Travel & Transportation Fleet Control

    Source: Omar, A. F. (2010)

  • INFORMATION

    OVERLOAD?

  • Introduction to FMIS

    Facility = is a building or room which was created to serve a

    specific purpose.

    Management =is the way something is handled, careful treatment, supervising skills, or those in charge of a business or group.

    Information = news or knowledge received or given.

    System = set of rules, an arrangement of things, or a group of related things that work toward a common goal.

    Managing information From Facility Management activities with the system

  • FMIS COMPONENT

    IT Infrastructure FMIS application

    Integration with Legacy System

    DATA

    FMIS Component

  • FMIS APPLICATION

    Project Management

    Space Management

    Real estate and Portfolio Management

    Asset Management

    Maintenance management

    Service Desk

    Reservation Management

    Energy Management

    Fleet Management

    Key Management

    BAS intergration

  • SOME OF EXISTING FMIS SYSTEM

  • Pengurusan ruang-penomboran mengikut SKATA

    Membangunkan sistem penomboran ruangan yang baru dimana menepati dengan garis panduan SKATA System kod ruangan telah dibina mengikut ruangan yang sedia ada di dalam bangunan dan dihubungkan terus dengan lukisan bangunan dimana maklumat keluasan setiap ruangan telah dikenalpasti. Maklumat ruangan juga dihubungkan terus dengan maklumat pengguna ruangan dimana membolehkan system direktori bersepadu diadakan secara tidak langsung

    Maklumat kod ruangan juga telah dihubungkan terus dengan system MYSPATA dimana satu perbincangan telah dilaksanakan bersama Kementerian Wilayah dan pihak JKR Ibu Pejabat

  • No Trade

    Site visit

    Quantity

    Import to

    Database

    1 Civil 2508 0

    2 Electrical 6346 0

    3 Mekanikal 3213 0

    Total 12067 0

    Preventive Maintenance( maklumatdaridokumen

    contract

    No Trade Quantity

    Import to

    Database

    1 Civil 1983 1491

    2 Electrical 1700 0

    3 Mekanikal 526 0

    Total 4209 1491

    Menggunakan ruang yang telah dibina dan dinomborkan mengikut SKATA Membina semula inventory asset berpandukan kontrak dokumen dan lawatan tapak Maklumat sebenar asset dapat dikeluarkan setelah lawatan tapak dilaksanankan dan perlaksanaan asset inventory yang sebenar dilakukan Didapati selepas itu , maklumat asset didapati melebihi dari maklumat di dalam kontrak FM Maklumat ini perlu disahihkan kerana PPM akan mengunakan maklumat asset ini untuk mengeluarkan arahan kerja PPM

    Pengurusan Asset- pematuhan pengunaan asset kod DAK SKATA

  • Pengurusan ruang - pemantauan pematuhan pengunaan tenaga

    elektrik

    Menggunakan ruang yang telah dibina dan dinomborkan mengikut Kaedah SKATA Membina zon meter eletrik dimana setiap tingkat patut dilengkapi dengan meter tenaga Mengambil maklumat bacaan meter disetiap zon dan diolahkan dengan mewarnakan setiap zon dengan warna tersendiri Membantu untuk mencipta baseline penggunaan tenaga di setiap zon dan membolehkan anugerah zon hijau diberikan kepada zon yang dapat mengoptimunkan pengunaan elektrik secara bulanan disamping mematuhi pekeliling kerajaan.

  • Pengurusan ruang - zon hawa dingin

    Menggunakan ruang yang telah dibina dan dinomborkan mengikut Kaedah SKATA Membina zon hawa dingin mengikut maklumat dari pelan hawa dingin dimana dapat kenalpasti ruangan yang mempunyai kapasiti hawa dingin yang tinggi disebabkan lebihan peralatan didalam ruangan tersebut Selain daripada itu kami juga bangunkan system tempahan ruang dimana perkerja yang perlu melaksanakan kerja diluar waktu pejabat hendaklah mengisi borang tersebut untuk tujuan kawalan system BAS untuk system hawa dingin, pergerakan lift dan juga tujuan pemantauan keselamatan di bangunan Seri Wilayah

  • BASIC PRINCIPLE OF IMPLEMENTING FMIS

  • Examples of data/information relevant to Construction activities

    Room temperature Number of occupants Number of rooms List of equipment / furniture Pending complaints Cost of repair Spare parts balance System alarms Todays events Technicians overtime List of tools Maintenance schedules Security log

    Pending work orders Invoices Upcoming insurance

    payment Emergency contact numbers Delivery at loading bay Meeting room booking Food request for meeting Authority inspection date Purchase request Safety non-comformance Utilities bills Lifecycle replacement

  • Data Population

    DATA

    SPACE

    ASSET

    PROCESSES

    BACKGROUND DATA

    INVENTORIES

    COMPULSORY

    NON-COMPULSORY

  • Taxonomy of Data

    DATA POPULATION

    SPACE EQUIPMENT Process

    SPACE BACKGROUND DATA

    SPACE INVENTORY

    EQ. BACKGROUND DATA

    EQ. INVENTORIES REQUIRMENT

    Country Region State County City Site Building Floor Organization - Business Unit -Division - Department Employee Standard

    ROOMS EMPLOYEE

    MECH ELEC ARCH ICT

    ACMV Fire Protection Lift & Escalator Gondola BAS

    Distribution System Supply Support System Lighting System Power Distribution System

    Structure Opening Roofing Domestic Water Supply Sewerage

    ELV Security & Surveillance System Telecommunication

    Insurers Policies Leases Lessors Warranties

    EQUIPMENT

  • What is Asset Standard

    Before you create an equipment inventory you can establish the types of equipment at your company - the equipment standards.

    Typically, a company will purchase multiple quantities of like equipment items. For example, it is likely that your company has purchased the same type of telecommunications equipment for multiple offices. WE defines this type of telecommunications equipment as an equipment standard.

  • Application & example of Equipment Standard

    Before we go through the application or step to create Equipment Standards, we learns the concept or function of Define Equipment Standards

    Use the Define Equipment Standards task to: 1. Add new equipment standard records 2. Review existing records. 3. Edit existing records. 4. delete existing records.

    The Define Equipment Standards task uses a grid view

    that is the most efficient method for bulk updating data.

  • Playing With DATA

    List of fields in ASSET Standards:

    ARCHIBUS : 18

    Equipment Standard Equipment Description Standard Width Standard Depth Standard Height Manufacturer Model Number Standard Price Amperage Power Voltage Equipment BTU Size/ Capacity Phase Equipment Category Standard Area Std. Cost to Move Years Life Expectancy

    CLIENT : 16

    Equipment Standard Equipment Description Standard Width Standard Depth Standard Height Manufacturer Model Number Standard Price Amperage Power Voltage Equipment BTU Size/ Capacity Equipment Category Standard Area Years Life Expectancy

    COMPULSORY : 6 Equipment Standard Equipment Description Manufacturer Model Number Size/ Capacity Equipme

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