8/2/2019 Executive Assistant Office in Toronto Canada Resume Diane Kearney

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S. Diane Kearney Mobile (416) 768.6506E-mail:sdiane.kearney@gmail.com Toronto, Canada

LinkedIn Profile:http://ca.linkedin.com/in/dianekearney

Looking to contribute significantly to the growth of a faced paced global organization by providing

organizational, logistical, planning and reporting support as the CEOs Executive Assistant

PROFESSIONAL PROFILE

A highly self-motivated professional with a positive attitude and superior interpersonal skills Adept at managing multiple tasks accurately providing special attention to quality and detail even as

priorities change and urgencies intervene

Resourceful and innovative, effective in team or individual work settings Confident and discrete individual with strong diplomatic skills Active listening and perceptive analytical skills utilized when participating at meetings Capable of operating in an evolving and often unstructured environmentHIGHLIGHTS OF ACHIEVEMENTS

Demonstrated strong sense of mission for high level executives from both the private and public sectorwith discretion and confidentiality

Managed the administrative procedures, reconciliation of corporate credit card, quarterly reports,annual operations budget and consolidation process for nine international markets

Highly organized, ability to meet deadlines and work well under pressure Proven event planning management skills At ease traveling and working in a variety of settings Comfortable and skillful in working with Heads of State and dignitaries, Board members and senior

staff, on behalf of the CEO, providing exceptional customer service and high expectations for quality

PROFESSIONAL EXPERIENCE

February 2011 March 2012 (maternity leave contract)

Executive Assistant, Office of the Executive Vice President & Chief Financial Officer and Senior Vice

President & Chief Accountant, Scotiabank, Toronto, ON

December 2005 May 2010

Executive Assistant, Office of the Vice President, International (Sales& Marketing), Canadian Tourism

Commission, Vancouver, BC

Fostered and maintained effective professional relationships with all external stakeholders and staffreporting to the Vice President, International from 11 global offices, managed various time differences

and constraints, ensured information and resources were received accurately and in a timely manner

Prepared and consolidated all confidential information and materials for the Board of Directorsensuring compliance with the corporate governance and guidelines

Provided training and direction to the international staff, guidance and advice to others or lessexperienced colleagues in other roles in headquarters and overseas

Collaborated in the development and preparation of the departments budget, monitored the expensesto ensure that all programs were implemented and funded

Extensive calendar and schedule management, external and internal meeting preparation andcoordination including all international travel, visas, conference registrations and accommodation

arrangements

mailto:sdiane.kearney@gmail.commailto:sdiane.kearney@gmail.commailto:sdiane.kearney@gmail.comhttp://ca.linkedin.com/in/dianekearneyhttp://ca.linkedin.com/in/dianekearneyhttp://ca.linkedin.com/in/dianekearneyhttp://ca.linkedin.com/in/dianekearneymailto:sdiane.kearney@gmail.com

8/2/2019 Executive Assistant Office in Toronto Canada Resume Diane Kearney

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Coordinated, prepared and submitted numerous expense claims in multiple currencies, accurately andproficiently adhering to the Treasury Board of Canada Secretariat guideline

Proven project management skills as lead event planner of Canadas premier international tourismmarketplace, RVC, bringing together approximately 1,600 international buyers, media and sellers of

Canadian tourism products, services and information

January 2001 December 2005Executive Assistant, Office of the President & CEO and General Manager, Pan Pacific Hotels America Inc.

and Pan Pacific Vancouver, Vancouver, BC

In addition to executing the daily administrative activities of the office of the President & CEO; I activelyparticipated with the corporate leadership team in the sale and due diligence process of the Pan Pacific

Vancouver

Organized the President & CEOs calendar and schedule management, international travel and relatedagendas; and coordinated the delivery of all proposals required to meet his overall business needs

Prepared presentations for potential hotel developers and architects, correspondence and presidentialmaterial for high level use

November 1995 December 2000Executive Assistant; Office of the General Manager, Metropolitan Hotel, Vancouver, BC

Liaised with all levels of the organization and represented the General Manager at various functionsand weekly departmental meetings

Planned and arranged VIP dinners, receptions and meetings for the General Manager, hotel owners andVIP in-house guests at various locations in the city

Worked with representatives from the City of Vancouver Planning Department, Health Department,Fire and Safety Department and General Contractor with primary responsibility for securing the liquor

license for the newly renovated restaurant, Diva at the Met

June 1994 June 1995 (1-year contract)

Executive Assistant Office Manager, Office of the President & CEO Bechtel Corporation Partners,Williams Lake Fiberboard Group, Vancouver, BC

Interacted and thrived in a diverse cultural environment liaising between our multi-national joint-venture partners from both the private and public sector

Competently established a new office, set-up commercial accounts, hired and supervised theadministrative support staff allowing a smooth business flow

Had personal responsibility for major aspects of government air permitting processing includingresearching particulate emissions, newspaper announcements, and circulation of air permit

information to the public and arranged and attended open house public meetings

Represented the company at governmental meetings in Williams Lake attended by Provincial Ministryrepresentatives from Victoria, Williams Lake City Officials and the public

Prior to 1994 I worked in various companies with high level corporate executives and government officials,

employees and Board members in a senior executive assistant role.

OTHER LANGUAGES

French: intermediate level References available upon request