EXAMPLE – Quality Control Plan

For ConsultantsTo view the Pre-Award Phase presentation*, please go to:  

1.  www.pbsrg.com2.  Click on "PIPS"3.  Click on "UMN"4.  Scroll down and click on the "Pre-Award Phase Educational Video“

Username is: umncont Password is: 5768

*This video was originally made for construction but the same principles are applied to consultants.

If you have any questions, please contact Your CPPM Project Manager or Project Coordinator

– or –

PIPS Associatepips@umn.edu

Name of ProjectProject #

Company Name

Date of Pre-Award Meeting

Procurement Method:

□ sole sourcing □competitive RFP process

Quality Control Plan

Summary of the Project

Here are a list of items that could be included on this slide:

• Scope of the project

• Location of the project

• Completed project will include. . .

Project Contact List

• List contact information for consultants, subconsultants, and any U of M personnel that is associated with this project.

Project Financial Summary

– A summary of changes agreed upon during the pre-award phase and its associated cost for the project:

• Original Design Fee• Value Added Options• Any Additional Client Cost • Project Total Design Cost• Change Order Mark-up%

* All risk items are carried into the basic services and should include no additional cost.

Valued Added Options

• List original value added options with price and impact to schedule.

• State whether the option was accepted or declined.

Customer Requested –Valued Added Options

(if applicable)

• List original value added options with price and impact to schedule.

• State whether the option was accepted or declined.

Detailed Work Plan

– A detailed breakdown of all design activities (including site investigation, programming, organizational concepts, schematic design phase, design development phase, construction documents, bidding, and contract administration).

– All significant activities that require actions by the design team.

– All significant activities that require actions by the client.

Project Schedule Summary

• Proceed Order DATE• Pre Design Completion DATE• Schematic Design Completion DATE• Design Doc. Completion DATE• Construction Doc. Completion DATE

• Original Project Duration XX Days• Additional Time for Accepted XX Days

Value Added Items• Adjusted Project Duration XX Days

Risk Assessment Plan• A complete list of all risks identified in the risk assessment plan

and interview (if applicable) along with solutions to the risks.

• This includes the list of all risks identified by the other vendors with solutions to each risk.

• It is acceptable to add more detail to your previous solution provided in your RAVA plan.

SPECIAL NOTE• Do not correct grammar, spelling, or delete any risks from the original list.

• Please keep the original number associated to the risk when addressing it in the

presentation.

• If there are duplications, you may address a group of risks or in your solution refer

back to a previous solution. See example of the following slide.

EXAMPLE - Risk Assessment PlanRisk 1: Working in and around occupied locker room, film rooms and training facilities causing

disruption to staff and students.

Solution: We will install temporary barriers to separate construction areas from occupied areas.

Risk 2: Note 3 on sheet B-01 of 4 states that the owner will provide the benches.

Solution: This is not a risk because benches have been delivered and is at the site.

Risk 3: Renovation of the lokcer room will disrupts walking pattern.

Solution: This has been addressed in the solution for Risk #1.

-or group similar risks in categories-Disruption to Space

Risk 1: Working in and around occupied locker room, film rooms and training facilities causing disruption to staff and students.

Risk 3: Renovation of the lokcer room will disrupts walking pattern.

Solution to all of the above:

We will install temporary barriers to separate construction areas from occupied areas.

Misc. Risks

Risk 2: Note 3 on sheet B-01 of 4 states that the owner will provide the benches.

Solution: This is not a risk.

Uncontrolled Risks List(Outside of consultant’s control – use if applicable)

• A complete list of factors which are outside the control of the vendor (ie. hidden conditions). This should include the following:

– Identify what the action or risk is– Identify what the vendor has done, or will do, to

minimize the risk– Identify what the result may be if the risk still occurs– Identify what actions the client should take to

minimize the risk if applicable

Example - Uncontrolled Risks List

• Example Format

– Risk #1: Description of risk vendor does not control (or why it is a risk)

– Solution: Provide your solution. Make sure it is identified at what point you have done everything reasonably possible. Identify the impact if the risk still exists after you have done everything reasonably possible.

• Step 1:• Step 2:• Step 3:

– Expected Impact if Risk Occurs: For example, “If we have done the above X steps and the risk still exists, there will be an impact to the …budget…schedule…of $XX.XX…XX days.”

Action Item Checklist

– A list of action items (required by client, consultant, subconsultant, etc) listed on separate slides.

– This must include what the action is, a due date, a person that is responsible for making the decision, a proposed decision or best option, and what the result may be if the action doesn’t occur.

• For Client• For Consultant - Quality Assurance • For Subconsultant

Example - Client Action Item List

– List of all actions/tasks that the vendor requires from the client

– Each action item must have:

• Activity • Person

accountable

• Due date • Impact if not

completed