every day counts in professional services...pre-design conference proposal received proposal...
TRANSCRIPT
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Every Day Counts in Professional Services
Mike Hill, Eric Pelfrey & Joe Plunk
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Contracts by Dollars
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012Fiscal Year
Total
Agreements
Modifications
Poly. (Total)
Poly. (Agreements)
Poly. (Modifications)
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Contracts by Quantity
0
50
100
150
200
250
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012Fiscal Year
Agreements
Modifications
Poly. (Agreements)
Poly. (Modifications)
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Contract Processing Times by Type
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AGREEMENTS
35
45
49
7
10
14
14
26
28
7
21
28
1
9
10
1
5
7
1
5
10
7
8
10
7
5
10
0 50 100 150 200
Reasonable
Expectation
(Simple)
1-1-2012thru
9-7-12 (14)
Reasonable
Expectation
(Difficult)Selection of Consultant
Pre-design Conference
Proposal Received
Proposal Negotiated
Ready to Write
Contract to Consultant
Contract from Consultant
Signatures
Notice to Proceed
134
166
80
Days
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STATEWIDE – MASTER AGREEMENTS
35
51
49
7
18
14
7
10
14
1
1
7
1
6
10
1
10
7
1
9
10
7
15
10
7
10
10
0 20 40 60 80 100 120 140
ReasonableExpectation
(Simple)
1-1-2012thru
9-7-12 (14)
ReasonableExpectation
(Difficult) Selection of Consultant
Pre-design Conference
Proposal Received
Proposal Negotiated
Ready to Write
Contract to Consultant
Contract from Consultant
Signatures
Notice to Proceed67
131
130
Days
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CONTRACT MODIFICATIONS
7
8
21
1
9
10
1
5
7
1
11
10
7
11
10
7
10
10
0 10 20 30 40 50 60 70 80
ReasonableExpectation
(Simple)
1-1-2012thru
9-7-12 (98)
ReasonableExpectation
(Difficult)
Proposal Negotiated
Ready to Write
Contract to Consultant
Contract from Consultant
Signatures
Notice to Proceed
68
24
54
Days
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DNA Studies
• “Data Needs Analysis”
• Purpose & Need
• Alternatives Analysis
• Impacts to ROW, Utilities, Environmental
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Advertisement for Services• Schedule
• DNA included as supplement
• Selection Committee (User, Sec’s, Gov’s)
• Pre-Design Conference
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Overhead Audits and Wage Rates
Per 600 KAR 6:040 Section 3 (1) (b), all consultants pre-qualified to perform work for the Kentucky Transportation Cabinet must submit an indirect cost rate package to the External Audit Branch within 5 months of the consultant's fiscal year end
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• 600 KAR 6:065. Pooling of engineering or engineering-related services
• Pool Size - 1 to 4 firms
• Contract upset limit - $350,000 to $2,000,000
• Letter of Agreement - $50,000 to $250,000
• Term – 2 years (on the biennium)
Statewide Contracts
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Statewide Contracts – Highway DesignService Provided KYTC Contact
• Surveying Dan Farrell, PLS
• Aerial & Photogrammetric Dan Farrell, PLS
• Roadway Design Kevin Martin, PE
• Roadway Drainage Design Ron Matar, PE
• Roadway Signing Plans Dan Hite, PE
• Pavement Rehabilitation Dan Hite, PE
• Value Engineering Boday Borres, PE
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Statewide Contracts – EnvironmentalService Provided KYTC Contact
• Environmental Studies David Waldner, PE
• Underground Storage Tanks Chris Cumminsand Hazardous Materials
• Environmental Investigations Craig Craig, PGand Remediation
• Cultural Historic and David Waldner, PEArchaeological Studies
• Environmental Storm Water John Drakeand Technical Support
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Statewide Contracts – Construction
Service Provided KYTC Contact
• Highway and Bridge Nasby Stroop, PEConstruction Inspection
• Maintenance Painting Chris Slone, PEProject Management
• Structural Steel Shop Nasby Stroop, PEInspection
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Statewide Contracts – Traffic
Service Provided KYTC Contact
• Traffic Operations Structure Ted Swansegar, PEand Geotechnical
• TRIMARC Traffic Operations Tina SwansegarIntelligent
• Transportation Systems Tina SwansegarSystem Integration
• District 7 – Traffic Kelley Baker, PEEngineering Services
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Statewide Contracts – Structure Design
Service Provided KYTC Contact
• Structural Design of William McKinney, PECulverts and Bridges
• Geotechnical Engineering Bart Asher, PEand Laboratory Testing
• Geotechnical Drilling Services Mike Blevins, PG
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Statewide Contracts – Transportation Planning
Service Provided KYTC Contact
• Planning Jill Asher, PE
• Statewide Traffic Data Jadie Tomlinson
• Travel Demand Modeling Scott Thomson, PE
• Traffic Forecasting Scott Thomson, PE
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Statewide Contracts – Maintenance
Service Provided KYTC Contact
• Fracture Critical Bridge Josh Rogers, PEInspection
• In-Depth Underwater Mark Swieterman, PEInspections Maintenance
• Sign Support Inspection Josh Rogers, PE
• Maintenance Bridge Repairs David Steele, PE
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Statewide Contracts – Various
Service Provided KYTC Contact
• Aviation Planning and Craig Farmer, PEEngineering Services KY Department of Aviation
• Local Public Agency Services David Moses, PESHE Office & Local Programs Don Pasley, Commissioner
• Right-of-Way Services David OrrDivision of Right-of-Way
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Proposals• Visit the site
• Understand DNA Study, but be able to build on it
• Project Approach can make or break
• On-going marketing
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Units & Production Hours • Units communicate
intent
• Consultants submit units; District provide response.
• Justification document
• Schedule and milestones
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• Independent production hour submittals
• Districts collaborate with Location
• “Big ticket items” (80/20)
• Schedule for submittal
• Pre-Design Conference Minutes included
Units & Production Hours
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Biennium Funding by Highway Plan
$194
$257
$314 $298
$0
$50
$100
$150
$200
$250
$300
$350
2006 2008 2010 2012
Mill
ions
6YP Biennium
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Advertisements by Quarter
4
10
32
6 6
14
17
1311
8
16
9
18
12
6
22
9
25
0
5
10
15
20
25
30
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3
2008 2009 2010 2011 2012
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Bulletin Fees (June to September)
$4,275,000
$6,925,000
$7,700,000
$6,190,000
JuneJulyAugustSeptember
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Fees per Quarter (FY’13)
$25,090,000
$10,700,000
$19,815,000
$11,800,000
$2,525,000
June to SeptHeld from SummerFallWinterSpring
*Note: Fees are based on estimated 6YP design funds
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Advertisements by Quarter (FY’13)
33
1035
2311
June to SeptHeld from SummerFallWinterSpring