Every Day Counts in Professional Services
Mike Hill, Eric Pelfrey & Joe Plunk
Contracts by Dollars
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012Fiscal Year
Total
Agreements
Modifications
Poly. (Total)
Poly. (Agreements)
Poly. (Modifications)
Contracts by Quantity
0
50
100
150
200
250
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012Fiscal Year
Agreements
Modifications
Poly. (Agreements)
Poly. (Modifications)
Contract Processing Times by Type
AGREEMENTS
35
45
49
7
10
14
14
26
28
7
21
28
1
9
10
1
5
7
1
5
10
7
8
10
7
5
10
0 50 100 150 200
Reasonable
Expectation
(Simple)
1-1-2012thru
9-7-12 (14)
Reasonable
Expectation
(Difficult)Selection of Consultant
Pre-design Conference
Proposal Received
Proposal Negotiated
Ready to Write
Contract to Consultant
Contract from Consultant
Signatures
Notice to Proceed
134
166
80
Days
STATEWIDE – MASTER AGREEMENTS
35
51
49
7
18
14
7
10
14
1
1
7
1
6
10
1
10
7
1
9
10
7
15
10
7
10
10
0 20 40 60 80 100 120 140
ReasonableExpectation
(Simple)
1-1-2012thru
9-7-12 (14)
ReasonableExpectation
(Difficult) Selection of Consultant
Pre-design Conference
Proposal Received
Proposal Negotiated
Ready to Write
Contract to Consultant
Contract from Consultant
Signatures
Notice to Proceed67
131
130
Days
CONTRACT MODIFICATIONS
7
8
21
1
9
10
1
5
7
1
11
10
7
11
10
7
10
10
0 10 20 30 40 50 60 70 80
ReasonableExpectation
(Simple)
1-1-2012thru
9-7-12 (98)
ReasonableExpectation
(Difficult)
Proposal Negotiated
Ready to Write
Contract to Consultant
Contract from Consultant
Signatures
Notice to Proceed
68
24
54
Days
DNA Studies
• “Data Needs Analysis”
• Purpose & Need
• Alternatives Analysis
• Impacts to ROW, Utilities, Environmental
Advertisement for Services• Schedule
• DNA included as supplement
• Selection Committee (User, Sec’s, Gov’s)
• Pre-Design Conference
Overhead Audits and Wage Rates
Per 600 KAR 6:040 Section 3 (1) (b), all consultants pre-qualified to perform work for the Kentucky Transportation Cabinet must submit an indirect cost rate package to the External Audit Branch within 5 months of the consultant's fiscal year end
• 600 KAR 6:065. Pooling of engineering or engineering-related services
• Pool Size - 1 to 4 firms
• Contract upset limit - $350,000 to $2,000,000
• Letter of Agreement - $50,000 to $250,000
• Term – 2 years (on the biennium)
Statewide Contracts
Statewide Contracts – Highway DesignService Provided KYTC Contact
• Surveying Dan Farrell, PLS
• Aerial & Photogrammetric Dan Farrell, PLS
• Roadway Design Kevin Martin, PE
• Roadway Drainage Design Ron Matar, PE
• Roadway Signing Plans Dan Hite, PE
• Pavement Rehabilitation Dan Hite, PE
• Value Engineering Boday Borres, PE
Statewide Contracts – EnvironmentalService Provided KYTC Contact
• Environmental Studies David Waldner, PE
• Underground Storage Tanks Chris Cumminsand Hazardous Materials
• Environmental Investigations Craig Craig, PGand Remediation
• Cultural Historic and David Waldner, PEArchaeological Studies
• Environmental Storm Water John Drakeand Technical Support
Statewide Contracts – Construction
Service Provided KYTC Contact
• Highway and Bridge Nasby Stroop, PEConstruction Inspection
• Maintenance Painting Chris Slone, PEProject Management
• Structural Steel Shop Nasby Stroop, PEInspection
Statewide Contracts – Traffic
Service Provided KYTC Contact
• Traffic Operations Structure Ted Swansegar, PEand Geotechnical
• TRIMARC Traffic Operations Tina SwansegarIntelligent
• Transportation Systems Tina SwansegarSystem Integration
• District 7 – Traffic Kelley Baker, PEEngineering Services
Statewide Contracts – Structure Design
Service Provided KYTC Contact
• Structural Design of William McKinney, PECulverts and Bridges
• Geotechnical Engineering Bart Asher, PEand Laboratory Testing
• Geotechnical Drilling Services Mike Blevins, PG
Statewide Contracts – Transportation Planning
Service Provided KYTC Contact
• Planning Jill Asher, PE
• Statewide Traffic Data Jadie Tomlinson
• Travel Demand Modeling Scott Thomson, PE
• Traffic Forecasting Scott Thomson, PE
Statewide Contracts – Maintenance
Service Provided KYTC Contact
• Fracture Critical Bridge Josh Rogers, PEInspection
• In-Depth Underwater Mark Swieterman, PEInspections Maintenance
• Sign Support Inspection Josh Rogers, PE
• Maintenance Bridge Repairs David Steele, PE
Statewide Contracts – Various
Service Provided KYTC Contact
• Aviation Planning and Craig Farmer, PEEngineering Services KY Department of Aviation
• Local Public Agency Services David Moses, PESHE Office & Local Programs Don Pasley, Commissioner
• Right-of-Way Services David OrrDivision of Right-of-Way
Proposals• Visit the site
• Understand DNA Study, but be able to build on it
• Project Approach can make or break
• On-going marketing
Units & Production Hours • Units communicate
intent
• Consultants submit units; District provide response.
• Justification document
• Schedule and milestones
• Independent production hour submittals
• Districts collaborate with Location
• “Big ticket items” (80/20)
• Schedule for submittal
• Pre-Design Conference Minutes included
Units & Production Hours
Biennium Funding by Highway Plan
$194
$257
$314 $298
$0
$50
$100
$150
$200
$250
$300
$350
2006 2008 2010 2012
Mill
ions
6YP Biennium
Advertisements by Quarter
4
10
32
6 6
14
17
1311
8
16
9
18
12
6
22
9
25
0
5
10
15
20
25
30
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3
2008 2009 2010 2011 2012
Bulletin Fees (June to September)
$4,275,000
$6,925,000
$7,700,000
$6,190,000
JuneJulyAugustSeptember
Fees per Quarter (FY’13)
$25,090,000
$10,700,000
$19,815,000
$11,800,000
$2,525,000
June to SeptHeld from SummerFallWinterSpring
*Note: Fees are based on estimated 6YP design funds
Advertisements by Quarter (FY’13)
33
1035
2311
June to SeptHeld from SummerFallWinterSpring
