Wednesday, 9:00 a.m. – 10:00 a.m.

March 31, 2004

Evaluation Code 036

STARS Student Tracking & Advising

Presented by: Robert Berman, William Hill, Wayne State University

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Session Rules of Etiquette

Please turn off your cell phone/pager

If you must leave the session early, please do so as discreetly as possible

Please avoid side conversation during the session

Thank you for your cooperation!

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Introduction

Purpose:

Demonstrate how STARS (http://stars.wayne.edu), a home-grown web application, provides a user friendly Web Interface to Banner and other databases for Academic Faculty, Staff and Administrators

Benefits:

Easy access to student data by from a variety of data sources including Banner

Enables the maintenance of custom data (outside of Banner) to help in advising, tracking, and retention efforts

Includes useful web reports (downloadable in spreadsheet format) with drill-down to individual student data

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Topics of Discussion

Connection between STARS and Banner

Demonstration of STARS Student Information

Demonstration of STARS Reports

Who has access to STARS?

STARS as a Retention and Advising Tool

Survey and Findings

What’s next for STARS?

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Connection Between STARS and Banner

Uses Banner data as provided through the Data mart.

Also draws on other data sources including the Testing and Evaluation and official and unofficial historic data not yet converted to Banner

Provides additional capability to monitor student progress by allowing input of custom data to support advising and retention efforts – data is stored outside of Banner

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Demonstration of STARS Student Information

Logging On

Student Information Pages

Finding a Student

Contact Information

Student Comments (level of privacy determined by user)

Academic Standing, General Student, Application, and Holds

Classes (including older unofficial grade information)

Transfer Courses and Previous Education

GPA Summaries – standard and custom calculations

General Education and Curriculum Tracking Data

Registration Detail (Fall 2002 and later)

Early Academic Assessment Data

Testing Data

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Demonstration of STARS Reports

Examples of Available Reports

Enrollment Reports

Term GPA and Cumulative GPA by Program and Major

Prerequisite Checks

Active PHD Student List

Class Listing

New Program Applicants

Schedules for Students in Designated Program or Major

Degree Completion Reports

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Who has access to STARS?

Access to Stars is given by request. The intended audience includes

Advisors

Faculty and Staff with Advising Responsibilities

Administrators

Access is granted by the Administrator

Users are required to agree to the online Code of Responsibility (FERPA)

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STARS as a Retention and Advising Tool

Curriculum Review

Maintains Advising Comments

Testing and Evaluation data not in Banner made available

Unofficial Data not yet converted to Banner is available

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Survey and Findings

We have authorized approximately 440 individuals to use STARS

Between 50 and 75 typically logon per day

We have conducted an online Survey, the results of which we will discuss.

Approximately 200 different users logged on to Stars thousands of times since Jan. 1, 2004. Roughly 100 responded to Stars Survey.

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Survey and Findings - Continued

STARS Survey

Highlights

55.3% (47) of those surveyed have use STARS for 4 or more months

70.6% of those surveyed use STARS more than once a week

74.1% of those surveyed use STARS for student status tracking

65.9% of those surveyed use STARS for enrollment tracking

52.9% of those surveyed use STARS for Advising

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Survey and Findings - Continued (Tools)

Good or Better VG or Better

Reports 97% 72.8%

Academic Standing 97.2% 76.1%

Classes 94.1% 79.4%

Transfer 93.7% 71.5%

GPAs 94.1% 77.9%

Gen ED 96.8% 76.2%

Registration 93.8% 76.6%

Test Info 91.8% 67.2%

Comments/Referrals 95.9% 69.4%

Overall Navigation 89.1% 77.1%

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What’s next for STARS?

Determine additional Banner data that would be useful to include in STARS

Determine additional data external to Banner that would be helpful to users

Continue to develop summary reports with drill-down to individual student data including Pivot Table and OLAP capabilities

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Summary

STARS

Presents Banner and Value-Added data not included in Banner

Organizes data in a way that is more easily geared to use by advisors and administrators than are Banner Forms

STARS includes a constantly growing set of reports that can be downloaded in Spreadsheet format - summary reports allow drill-down to individual student data

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Questions and Answers

We invite any questions or comments now, after the talk, or by e-mail

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Thank You!

Robert Berman

rberman@wayne.edu

William E. Hill

william_e_hill@wayne.edu

Please fill out the Evaluation Form

Evaluation Code 036

Evaluation code 036

SCT, the SCT logo, Banner, PowerCAMPUS, Campus Pipeline, SCT Plus, SCT Matrix, SCT PocketRecruiter, and Luminis are trademarks or registered trademarks of Systems & Computer Technology Corp. Any other trademarks, service marks, or trade names referenced herein are the property of their respective owners.

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