Ethnicity/Race Code Changes

Fall 2009

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Summary:

RACE/ETHNICITY MODIFICATIONS• Modifications will be made in response to the

Higher Education Opportunity Act passed August 14, 2008, that requires all postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than previously reported. Changes include:– Values in the Ethnic Group fields– New race/ethnicity reporting fields in Student and HR

Administration data sets and their related BusinessObjects universes

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How government uses reporting codes• The Department of Labor and the Office of Federal Contract Compliance

Programs regularly conduct audits of federal contractors to ensure that the contractors comply with nondiscrimination and affirmative action laws and regulations when doing business with the federal government.

• The Integrated Postsecondary Education Data System (IPEDS) is the core postsecondary education data collection program for the National Center for Education Statistics (NCES). Data including gender and ethnicity/race are collected from all primary providers of postsecondary education in the country in areas including – Student enrollments, program completions, graduation rates, and financial

aid.– Faculty and staff

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Who is impacted?

• All New Hires/Rehires• Applicants• Current Faculty & Staff • Student Applicants• Current Students• Temporary New Hires

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Changes to Systems & Forms

• Electronic processes– eMploy Hire On-Boarding– Ann Arbor Student Temporary Process

• Paper processes– Supplemental Appointment Information Form– Appointment Activity Record– OIE Faculty Supplemental Form– Temporary Employment Forms 5

Current Self Service Pages

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Future Self Service Pageseffective 11/9/09

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Self Service Ethnicity Page

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NAME

See Page 9 for explanation

Ethnicity Descriptions

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Phased Implementation

• New Hires: 11/9/09• Faculty & Staff Resurvey (not including temps): – Begins 11/9/09 through 8/31/10

• New Students: 8/10/09

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Resources:• Provost’s Office url

– http://www.provost.umich.edu/• Gov’t url

– http://www.ed.gov/policy/highered/leg/hea08/index.html• FAQ’s url

– http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf• MyLinc Documentation

– https://weblogin.umich.edu/?cosign-maislinc&https://maislinc.umich.edu/• HR/Payroll Service Center (734-615-2000)

– http://www.askhr.umich.edu/

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Implementation Team• Implementation Team Members

– Sharon Gardner, HRRIS– John Martinowicz, HR Service Center– Katie McCollum, Staff HR– Cheri Elert, HR Info Svcs (Reports Consultant)– Tom Palmer, HR Info Svcs (Reports Consultant)– Brandon Tikkanen, ITS– Rachel Cromwell, ITS– Jane Miller, Staff HR– Tamara Neely, HRRIS– Judy Aldrich, ITS– Liz Salley, ITS– Denise Stegall, HR Info Svcs– Sue MacDavitt, HRRIS

• Collaboration efforts with… Race/Ethnicity Reporting Sub-committee12

Questions:

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