enterprise content management overview in sharepoint 2013
DESCRIPTION
Speaker: Zlatan Džinić; ECM has played a central role in Microsoft’s Business Productivity infrastructure (as part of the Unified Business Platform along with Unified Communications, Business Intelligence, Collaboration and Enterprise Search). The promise that SharePoint has delivered over the years has been about bringing ECM to the masses, or bringing organizational content to everyone. In this session we will take a look at the SharePoint’s ECM offering focusing on advancements in SharePoint 2013 on how to create, control and protect the information in your organization with this next generation platform.TRANSCRIPT
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012
Enterprise Content Management Overview in SharePoint 2013
ZLATAN DZINIC, HITACHI CONSULTINGDIRECTOR – MICROSOFT PLATFORM4 X MVP SHAREPOINTMCM 2010 (IN PROGRESS)
sponsors
SharePoint
3
ManageBuild
DiscoverOrganize
SHAREShare
User Experience – PC, Phone, Browser
Search Delivers Engaging Information Experiences
Social Networking & Collaboration
Traditional Content Management
Social Networking & Collaboration
Traditional Content Management
WWW
SharePoint 2010 – ECM for the Masses
5
Create Control Protect
Create and organize content easily with the help of relevant discovered information
Manage content policy, information architecture and taxonomy
Reduce risk and manage compliance with centralized eDiscovery tools
Enterprise Content Management
Personal Team Organization
Create
Discover the information you need with rich and intuitive experiences
Create and organize your content easily and access it from anywhere
Bring together all your team’s email and documents in one place
INDIVIDUALS AND TEAMS MANAGING CONTENT
Control
Enable search driven experiences for quick discovery of content
Declare records and leverage archive and workflow to enforce content retention schedules
Organize content with taxonomy and centralized content types
Specify retention schedules for content types
Submit documents for long term archival
Define mutli-stage retention policies by folder
Create hierarchical file plans and generate reports
Submissions matched to specific content type
Specify alternate content type names to accommodate taxonomy differences
Property based conditions route content
Auto provision folders based on property value
ORGANIZATIONAL CONTENT MANAGEMENT
Protect
Perform eDiscovery and in-place holds across the Office platform with unified search
Reduce costs by minimizing third party add-ons and expensive duplication of content repositories
Empower legal teams to perform eDiscovery without impact to user productivity
EDISCOVERY
Summary
1ECM has evolved, where content creation and organization is intuitive and simple through discovery and collaboration
Ensure compliance is achieved through content policy, information architecture and taxonomy
Centralized eDiscovery across the Office platform helps protect organizations by improving compliance without affecting user productivity
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3
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
O365 – Tough Questions
Storage Size and costs• Max size of Site Collection in SPO: 100GB• Average of 350K docs in a SC (@300kb)
• Max number of Site Collections: 3000• Record Centers: • The Distributed Archive of Site Collections
• Cost for Storage in O365 Today: • Start with 10GB Pooled Storage• Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled
Storage• Extra storage purchasable $0.20 a GB/mo
• $720 per year for roughly 1 Million Documents
• Max of 25TB for a tenant (today)*
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Questions about feature parityFeature Mitigation
Content Search Web part Content By Search (CBQ)
CMIS Producer Standard SharePoint CSOM
“ECM” workflow actions (like Declare Record) not available with new workflow model
Still supported in old workflow model
Auto-generated thumbnails for videos Client-side thumbnail generation
Auditing of view events Analytics may be appropriate depending on scenario
Custom retention actions & formulas Often policy can be re-modelled to be OOTB
Encryption at rest Lots of protocols, standards, and certs in place already
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
HybridService/Scenario Strategy
Records Archiving Have both on premises and cloud corporate archives
Taxonomy Import/export between on prem and cloud as one time operation, or as an advanced customer, have one master and do a periodic sync.
eDiscovery Exchange will federate cross-premises to either on prem or cloud Discovery Center. If SharePoint sites exist both on prem and cloud, use two Discovery Centers.
Search Federated search results appear in both on prem and cloud – see next slide
Hybrid Search – Office Dogfoodhttp://office - on-premises https://msft.spoppe.com –
“EDog”
O15 Specs
Metrics
Past Project
s
Team Sites
Mysites
User Profiles
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Session Objective: Learn about the key investments we’ve made for the Enterprise Content Management workload in SharePoint 2013
Key Takeaway 1SharePoint 2013 makes it easier for individuals, teams and organizations to discover, create, share and organize content, whether it’s on-premises or in the cloud
Key Takeaway 2eDiscovery across SharePoint, Exchange and Lync reduces risk and costs for customers
In Review: Session Objective And Takeaways
questions?
WWW.LINKEDIN.COM/IN/ZLATANDZINIC
@ZLATANDZINIC
thank you.
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012
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