english language centre supervisor’s handbook classroom€¦ · english language 1 . the...

HKEAA 2012

20. Ninth announcement (Collection of answer scripts and examination materials)

20.1 The CI should announce:

English Language 1

The Question-Answer Books you have attempted will be collected now. Stay in your seat quietly

until you are told to leave.

While collecting the Question-Answer Books, if you are found not having stuck a barcode label on

the cover of the Question-Answer Books, I will let you stick the label under my supervision. You

are however required to complete a report form.

Note: Reading Passage Booklets of the attempted parts do not need to be collected. However for the

unused Part B Reading Passages Booklet, if candidates choose to take away the Reading

Passages Booklet, they must take out the unused Question-Answer Book inside and leave it on

the desk for collection.

English Language 2

The Question-Answer Book will be collected now. Stay in your seat quietly until you are told to

leave.

While collecting the Question-Answer Book, if you are found not having stuck a barcode label on

the cover of the Question-Answer Book, I will let you stick the label under my supervision. You

are however required to complete a report form.

20.2 The CI should collect the attempted Question-Answer Books first. The rough-work sheets,

the barcode sheets (with/without remaining barcode labels), the unattempted Part B

Question-Answer Book (for English Language 1) and Mobile Phone Reminder Cards (if

distributed) should be collected seperately later.

20.3 For English Language 1, all the unattempted Part B Question-Answer Books should be returned

to the HKEAA using the “Envelope for Return of Unused/Used Question

Papers/Question-Answer Books” provided. However, it is not necessary to count and certify the

number of copies collected.

20.4 While collecting the attempted Question-Answer Books, if the CI discovers that a candidate

has not put down his/her candidate number on his/her Question-Answer Book, the candidate

should be asked to write his/her candidate number only under the supervision of the CI,

but not filling in the question number boxes.

20.5 While collecting the attempted Question-Answer Books, if the CI discovers that a candidate

has not stuck any barcode labels on the cover of the Question-Answer Book, the candidate

should be asked to stick the barcode label(s) on under the supervision of the CI. A report

must be made on Report Form SR4b. The candidate should be asked to sign on the report

form before leaving the examination room.

20.6 After the collection of the attempted Question-Answer Books, announce:

English Language 1

The unattempted Part B Question-Answer Book will be collected now. Please write your candidate

number on the cover of the unattempted Question-Answer Book. (Pause) You can take away the

Reading Passages.

Note:While collecting the unattempted Question-Answer Books, if the CI discovers that a candidate

has not stuck a barcode label or put down his/her candidate number on the Question-Answer

Book, the candidate should be asked to write his/her candidate number. NO reports

need to be filed for such cases.

Section III: Examination Proceedings - English Language(CI) Page 13 of 15

HKEAA 2012

21. Checking of answer scripts collected

The Question-Answer Books should be collected in candidate number order, with the smallest

candidate number on top. The number of scripts collected should be counted and checked against

the number of candidates present. The CI should put down the total number of scripts collected in

the appropriate spaces on the Sessional Report. If there are any discrepancies, investigate them

before the candidates are dismissed.

22. Tenth announcement (Dismissal of Candidates)

22.1 On completion of the collection and checking of all answer scripts, the CI should announce:

English Language 1

The English Language 2 examination will begin at ____ a.m. Please come back 15 minutes

before the start of the examination. Now, make sure you have your Admission Form, Identity

Card and other personal belongings. (Pause) You can take away the Reading Passages

Booklets. You may now leave.

English Language 2

This is the end of the examination. You may now pack your personal belongings. Make sure

you have your Admission Form, Identity Card and other personal belongings. (Pause) You

may now leave.

22.2 In the case of a candidate reporting any irregularity concerning the examination (e.g. reports a

mistake in the use of Answer Books), the CI should record the details of the irregularity (such

as whether the case was reported before or after the dismissal of candidates) on Report Form

SR4g so that follow-up action can be taken by the HKEAA (see Section IV paragraph 20 on

candidates using wrong answer books).

23. Completing the Sessional Report

The Sessional Report should be completed by the CI and should be returned to the CS after the very

last examination session in the centre.

24. Packing of scripts and examination materials

24.1 The answer scripts should be placed in the appropriate script envelopes (see Specimen 26A) in

candidate number order according to the candidate number ranges printed on the script

envelope labels. The number of scripts inside should be written on each of the envelopes.

Each envelope should be sealed with a piece of Security Adhesive Tape. The CI should then

sign on the flap of the envelope across the tape (see Specimen 27). The envelopes must be

tied with a piece of string for carrying purposes.

24.2 Items to be placed in the normal script envelopes

Scripts/answer sheets of

(1) candidates who are present (including latecomers, early leavers and additional

candidates);

(2) candidates who cannot produce their Admission Forms but can produce their ID cards and

their personalised barcode sheets can be found at centre;

(3) candidates whose Admission Forms do not bear their photographs and who cannot

produce their ID Cards;

(4) candidates who have disobeyed the “Time is up” instruction;

(5) candidates whose calculators do not have the “H.K.E.A.A. APPROVED” or “H.K.E.A.

APPROVED” label (no matter whether the calculators are on the Permitted List or not).

Section III: Examination Proceedings - English Language(CI) Page 14 of 15

HKEAA 2012

answers are not written in the Data Files.

25. End of the examination

25.1 When time is up, announce :

The time now is . Time is up. Stop writing. (Pause for 10 seconds to

ensure that all candidates are complying with the instructions)

Put down your pens or pencils. You must not write anything or work on your script or

you’ll risk a mark penalty.

Close your Question-Answer Books and put it on the desk next to the rough-work sheet.

If you have supplementary answer sheets, tie them in your Question-Answer Books with

the piece of string provided.

Now, tie your Part A Question-Answer Book with the Part B1 or Part B2

Question-Answer Book which you have attempted with a green tag. Put the

unattempted Part B1 or Part B2 Question-Answer Book and data file aside from the Part

A and B Question-Answer Books tied.

Make sure that your Admission Form and Identity Card do not get mixed up with the

Question-Answer Book.

No extra time should be given to the candidates for any reason without specific

instructions from the HKEAA.

25.2 For handling cases of candidates disobeying the “Time-is-up” instructions, please refer

to Section IV Paragraph 19.

26. Collection of answer scripts and barcode sheets

26.1 Announce:

26.2

26.3

26.4

Your Question-Answer Books tied with a green tag will be collected now. The

unattempted Part B1 or Part B2 Question-Answer Book, rough-work sheets and the

remaining barcode labels will be collected later. You can take away the Data File

before leaving the examination room. Stay in your seat quietly until you are told to

leave. Do not pack your personal belongings until you are told to do so.

While collecting the answer scripts, if you are found not having stuck a barcode label on

the cover of the Question-Answer Books, to facilitate scanning, I will let you stick the

label under my supervision. You are required to complete a report form before leaving

the examination room.

The CI should collect the attempted Question-Answer Books first. The rough-work

sheets, barcode sheets (with/without remaining barcode labels) and the unattempted

Question-Answer Books should be collected separately later.

While collecting the Question-Answer Books, if the CI discovers that a candidate has

not put down his/her candidate number on his/her Question-Answer Book, the

candidate should be asked to do so under the supervision of the CI.

While collecting the Question-Answer Books, if CI discovers that a candidate has

not stuck a barcode label on the cover of his/her Question-Answer Book, the

candidate should be asked to stick a barcode label on the cover under the

supervision of the CI. A report must be made on Report Form SR4b. The

candidate should be asked to sign on the report form before leaving the

examination room.

26.5 After the collection of the Question-Answer Books, announce:

Section III: Notes for Classroom CS – DSE English Language 3 (LT)(CI) Page 15 of 17

HKEAA 2012

The unattempted Part B Question-Answer Book will be collected now. Please write

your candidate number on the cover of the unattempted Question-Answer Book if you

have not already stuck a barcode label on it. (Pause) You can take away the Data

File.

Note: While collecting the unattempted Question-Answer Books, if the CI discovers

that a candidate has not stuck a barcode label or put down his/her candidate

number on the Question-Answer Book, the candidate should be asked to

write his/her candidate number. NO reports need to be filed for such

cases.

26.6 All the unattempted Part B Question-Answer Books should be returned to the

HKEAA using the “Envelope for Return of Unused/Used Question

Papers/Question-Answer Books” provided. However, it is not necessary to count and

certify the number of copies collected.

27. Checking of Answer Scripts collected

The Question-Answer Books should be collected in candidate number order, with the smallest

candidate number on top. The number of scripts collected should be counted and checked

against the number of candidates present. The CI should put down the total number of scripts

collected in the appropriate spaces on the Sessional Report. If there are any discrepancies,

investigate them before the candidates are dismissed.

28. Dismissal of candidates

On completion of the collection and checking of all answer scripts of candidates in the

examination room, the CI should announce:

You may now pack your personal belongings. Make sure you have your Admission Form,

Identity Card and other personal belongings. (Pause) You may now leave.

29. Completing the Sessional Report

The Sessional Report (see Specimen 20B) is for the CI to confirm the quantity of question papers

received, the starting/finishing time of the examination, the number of answer scripts collected

and whether the examination has been conducted according to the prescribed procedures. For

each examination session, the Sessional Report (Classroom) should be completed by each CI.

The Sessional Reports need not be returned daily. They should be returned to the Scripts

Collection Centre after the very last examination session in the centre.

30. Packing of answer scripts and examination materials

30.1 The answer scripts should be placed in the appropriate script envelopes (see Specimen

26A) in candidate number order according to the candidate number ranges printed on the

script envelope labels. The number of scripts inside should be written on each of the

envelopes. Each envelope should be sealed with a piece of Security Adhesive Tape.

The CI should then sign on the flap of the envelope across the tape (see Specimen 27).

The envelopes must be tied together with a piece of string.

30.2 Items to be placed in the normal script envelopes (by the CI):

Question-Answer Books of:

(1) candidates who are present (including latecomers, early leavers and additional

candidates);

(2) candidates who cannot produce their Admission Forms but can produce their ID

cards and their personalised barcode sheets can be found at the centre;

(3) candidates whose Admission Forms do not bear their photographs and who

cannot produce their ID Cards;

(4) candidates who have disobeyed the “Time is up” instruction.

Note: For the Listening Test, if any of the candidates take the test in the Special Room,

their scripts should be put in the “Return Envelope for LT Special Room

Sessional Report and Answer Scripts”.

Section III: Notes for Classroom CS – DSE English Language 3 (LT)(CI) Page 16 of 17

HKEAA 2012

your bag. (Pause)

If you have notes, pieces of paper, books, dictionaries, word-hidden pens, any

electronic/communication devices (such as tablets, iPod, PDAs, pagers, MP3 players,

electronic dictionaries, databank watches), or any articles that can store information or emit

sound, the materials and devices/articles must be switched off and put in your bag. Zip up

your bag and put it under your chair. Do not leave your bag in the aisle. If you do not have a

bag, put your purse and your mobile phone under your chair but bring all your other

belongings to the front of this examination rooms and put them ... (Please clearly tell the

candidates the location which you assign).

Please note that if you are found to have any unauthorised materials on your desk or in the

drawer of your desk, in your pockets or on your body after the question-papers have been

distributed, or your electronic/communication devices (including mobile phones) switched

on during the examination, you will receive a mark penalty, subject downgrading or even be

disqualified from the whole examination.

Put up your hand if you have a problem. (Pause)

11. Checking the Admission Forms (original) and Identity Cards (original) and Taking

Attendance

11.1 Before making the second announcement, the Special Room Invigilator may check the

Admission Forms/Identity Cards of the candidates in the Special Room and take their

attendance. However, the examination proceedings must not be delayed and

checking must be stopped before 9:55 am. The Special Room Invigilator should

also leave sufficient time for the distribution of question papers before 9:55 am.

11.2 If it is foreseen that the checking of admission forms and attendance taking could not be

completed before 9:55 am (for example, there are too many candidates in the Special

Room), the Special Room Invigilator may check the Admission Forms/Identity Cards of

candidates in the Special Room and take their attendance after the Listening Test (see

paragraph 22).

11.3 It is not necessary to check the photograph of a candidate’s Identity Card if his/her

Admission Form bears his/her photograph unless there is doubt about the identity of the

candidate. Check the Admission Forms (and Identity Cards if necessary) to verify if:

(1) the photograph on the Admission Form/Identity Card resembles the candidate

(Special Room Invigilators should check this carefully so as to preclude the

possibility of impersonation);

(2) the subject of English Language is listed on the Admission Form;

(3) the name/ID card number on the Admission Form matches that on the Identity

Card.

Please also refer to paragraph 26 for handling of cases of candidates without Admission

Form (original)/Identity Card (original).

11.4 The Special Room Invigilators should complete the Candidates’ Attendance Record Forms (see Specimen 16B). The candidate number of each candidate present should be entered against the appropriate seat number on the form. The space against the seat number of a vacant seat should be marked "ABS". If a candidate uses a spare barcode sheet, put a “.” against the candidate number. If a calculator is found on the candidate’s desk, the CI should check of there is any irregularity (such as notes/ formulae written on the calculator cover/jacket). If no irregularity is found, candidates should be told to place their calculators in their bags or under their chairs immediately. If latecomers are admitted, the forms should be amended accordingly. The Special Room Invigilators should later check whether the latecomers have written their candidate numbers and affixed barcode labels in the designated spaces of the Question-Answer books.

Notes for the Guidance of SR Invigilators – HKDSE Eng Language 3 (LT) Page 8 of 19

HKEAA 2012

20.2 If a candidate is caught continuing to write or erase/cross out answers after the “Pens

(Pencils) Down” announcement, the Special Room Invigilator should indicate on the

answer script the extra work done outside the time limit by circling it in red, and report

on Form SR4g (please give as much information as possible about what the candidate was

writing). The candidate should be told that he/she may receive a mark penalty. The

HKEAA will contact him/her later to ask for an explanation. (Ask the candidate to write

his/her name and address in the space provided on Report Form SR4g.)

21. Sixth Announcement (Collection of scripts)

After the end of the broadcast given in paragraph 20, announce:

Your Question-Answer Books tied with a green tag will be collected now. The

unattempted Part B1 or Part B2 Question-Answer Book, rough-work sheets and the

remaining barcode labels will be collected later. You can take away the Data File

before leaving the examination room. Stay in your seat quietly until you are told to

leave. Do not pack your personal belongings until you are told to do so.

While collecting the answer scripts, if I discover that you have not stuck a barcode

label on the cover of the Question-Answer Books, to facilitate scanning, I will let you

stick the label under supervision. You are however required to complete a report form

before the leaving the examination room.

21.1 Ask the Special Room Assistant to collect the attempted Question-Answer Books first.

The rough-work sheets, barcode sheets (with/without remaining barcode labels) and the

unattempted Question-Answer Books should be collected separately later.

21.2 While collecting the Question-Answer Books, if the Special Room Assistant discovers that a candidate has not put down his/her candidate number on his/her

Question-Answer Books/supplementary answer sheet (if any), the candidate should

be asked to do so under the supervision of the Special Room Invigilator.

21.3 Candidates have been advised to affix barcode labels on their Question-Answer Books/supplementary answer sheets before the end of the examination. While

collecting the question-answer books, if the Special Room Assistant discovers that a

candidate has not stuck a barcode label on the cover of his/her Question-Answer

Book, the candidate should be asked to stick a barcode label on the cover under the

supervision of the Special Room Invigilator. A report must be made on Report

Form SR4b. The candidate should be asked to sign on the report form before

leaving the examination room.

21.4 After the collection of the Question-Answer Books, announce:

The unattempted Part B Question-Answer Book will be collected now. Please write your candidate number on the cover of the unattempted Question Answer Book if you have not already stuck a barcode label on it. (Pause) You can take away the Data File.

Note: While collecting the unattempted Question-Answer Books, if the Special Room Invigilator/Assistant discovers that a candidate has not stuck a barcode label or put down his/her candidate number on the Question-Answer Book, the candidate should be asked to write his/her candidate number. NO reports need to be filed for such cases.

21.5 The Special Room Assistant should pass the attempted Question Answer Books to the Special Room Invigilator for scanning.

21.6 Put down the total number of scripts collected in the appropriate space on the Sessional

Report (Special Room). If there is any discrepancy, investigate the matter before the

candidates are dismissed.

21.7 In the examination rooms, barcode labels are distributed on candidates’ desks before the admission of candidates. Candidates who move from the examination rooms to the


HKEAA 2012

Special Room should bring with them their personalised barcode sheets. Candidates without their personalised barcode sheets (e.g. candidates who arrive at the examination centre after 9:45 am) should be given a spare barcode sheet (together with the Question-Answer Book) if the candidates arrived without one.

If in a rare circumstance the Special Room Invigilator discovers, during collection of the Question-Answer Books, that a candidate has not been given any barcode sheet, the candidate should be given one spare barcode sheet and be asked to write his/her candidate number on the barcode labels. This is to ensure that the candidate is recorded

as “present” in the Listening Test (please refer to paragraphs 11 and 22). The Special Room Invigilator should record the incident on Report Form SR4b (Part A for the reasons for issuing spare barcode sheets to the candidate and Part C for issuing the labels after the examination) so that mark penalty for not following the instruction of sticking the barcode label during the examination session will not be imposed on the candidate concerned.

21.8 All the unattempted Part B Question-Answer Books should be returned to the HKEAA

using the “Envelope for Return of Unused/Used Question Papers/Question-Answer

Books” provided. However, it is not necessary to count and certify the number of copies

collected.

21.9 The Data Files need not be collected.

22. Seventh Announcement (Candidates Signing the Sessional Report)

22.1 After collection and scanning of scripts, the Special Room Invigilator should complete

the covering Sessional Report (Special Room) of the Report Form booklet and take

attendance (if attendance taking cannot be completed before 9:55 am). In particular, the

candidates’ arrival times at the Special Room and the reasons for attending the Special

Room should be verified and recorded accurately. The Special Room Invigilator

should affix individual candidates’ personalised barcode label in the designated space of

the form and ask each of them to sign against their candidate numbers.

Note: If the Special Room Invigilator/Special Room Assistant has written down candidates’

arrival times on the Seating Plan, the Special Room Invigilator may refer to the Seating

Plan when completing the Sessional Report.

Announce:

You are required to show me your barcode sheet and show me your Admission Form for

checking. You should then verify the information on the Sessional Report and sign on

it. After signing, you may pack your personal belongings and leave. Make sure you

have your Admission Form, Identity Card and other personal belongings when you

leave.

The Special Room Assistant should help maintain order when the Special Room

Invigilator is performing the above task.

If there are many candidates in the Special Room, the Special Room Invigilator may ask

the candidates to come out row by row.

22.2 For those candidates whose attendance has not been taken before the start of the

broadcast (e.g. those arrived at the examination centre after 9:55 am), check their

Admission Forms (original) and Identity Cards (original) and take their attendance in

accordance with the procedures stated in paragraph 11.

22.3 Except for those who are required to complete additional forms mentioned in paragraphs

25 – 29 and 31, candidates may leave individually after signing on the Sessional Report

(Special Room) and the Special Room Invigilator has completed the “LT Special Room

Seating Plan”.

22.4 The barcode sheets (with/without remaining barcode labels) collected should be passed to

the CS.


Date Subject/PaperItems To Be Issued

日日日日期期期期28/3

(Wed) Chinese Language 1 * 1 Supplementary Answer Sheet (A)

* 1 Additional Rough-work Sheet

Chinese Language 2

科科科科∕∕∕∕卷卷卷卷一中中國國語語文文卷卷二 * (B)

*

派派派派發發發發項項項項目目目目* 補充答題 (A)一張* 額外草稿紙紙一張

DSE(F)答題簿一本兩 1 DSE(F) Answer Book

2 Rough-work Sheets

* 1 Supplementary Answer Sheet (B)


29/3

(Thu) Chinese Language 3 (LT) & 5 * (B)

1 Rough-work Sheet

* 1 Supplementary Answer Sheet (B)


30/3

(Fri) English Language 1 * (A)

*

1 Green Tag

* 1 Supplementary Answer Sheet (A)

* 1 Rough-work Sheet

English Language 2 * (A)

2 Rough-work Sheets



31/3

(Sat) English Language 3 (LT)

中三 (聽力測驗 )及卷五英國國語語文文卷卷一二英英國國語語文文卷卷三 (聽力測驗 )

* (A)

草草稿稿紙紙一張張*

額額外外草草稿稿一一張張綠繩一條兩* 額外草稿一張草草草稿稿稿紙紙紙一一張張張綠繩一條* 額外草稿一張 1 Rough-work Sheet

1 Green Tag



2/4

(Mon) Liberal Studies 1

* (A)

*



Liberal Studies 2

* (A)

*



3/4

(Tue) Music 1A *



Music 1B

* (A)

*



5/4

(Thu) Literature in English 2

一通通識識教教育育卷卷二音樂卷一甲音樂卷一乙二 DSE(A) 1 DSE(A) Answer Book



Literature in English 1 DSE(D)

* (A)

*

補補補補補補補補

充充充充充充充充

答答答答答答答答

題題題題題題題題

紙紙紙紙紙紙紙紙紙紙紙紙 (A)

一一一一一一一一

張張張張張張張張*

補補充充答答題題紙紙 (A)

一一張張*

草草草草草稿稿稿稿稿

紙紙紙紙紙一一一一一

張張張張張DSE(C)

答答題題簿簿一一本本* 草稿 1 DSE(C) Answer Book

1 DSE(D) Answer Book



10/4

(Tue)

英英語語文文學學卷卷一科技與生活卷一Technology & Living 1

- 食品科學與科技- Food Science & Technology

-

- Fashion, Clothing & Textiles

*

1 DSE(B) Answer Book

1 MC Answer Sheet (4-option)

1 Backing Sheet



DSE(B)

答答題題簿簿一一本本四項選擇題答題紙一張墊底紙紙一一張張*

補補充充答答題題紙紙 (A)

一一張張DSE(G)答題簿一本四項選擇題答題紙一張墊底

* 補充答題紙 (A)一張*

草草稿稿紙紙紙一一一張張張 1 DSE(G) Answer Book

1 MC Answer Sheet (4-option)

1 Backing Sheet



服裝、成衣與紡織Technology & Living 2

-

- Food Science & Technology

-

- Fashion, Clothing & Textiles

DSE(B)

* (A)

*

1 DSE(B) Answer Book



1 DSE(G) Answer Book



DSE2012 附件 3

LIST OF STATIONERY AND MATERIALS TO BE SUPPLIED TO CANDIDATES Annex 3

@1 . 監考員應於考生進入試場前派妥下列文具，惟附有『 ∗』及『』號項目，則須於考生有需要時，始行派All of the following stationery items, except those marked with “∗ ” and “@”, should be issued before the admission of candidates. Items marked with “∗ ” and “@” should be supplied to candidates on request.

2 . 電腦條碼紙將於考試日隨試卷送抵試場須須須須派派派派發發發發給給給給考考考考生生生生的的的的文文文文具具具具及及及及用用用用品品品品一一一一覽覽覽覽表表表表發。。每節考試前，試場須派發一張電腦條碼紙（紙上印有 2〔用於多項選擇題答題紙〕、 5、 10 或題答題紙、補充答題紙及方格紙的指定15 個電腦條碼貼紙）予每名考生，貼於答題簿、試題答題簿、多項選擇位置。並應於每節考試考生進入試場前派妥。

Barcode sheets will be delivered to the examination centre on each examination day together with the question papers. Each candidate should be issued with a sheet of personalised barcode labels [either with 2 (for MC answer sheets), 5, 10 or 15 barcode labels] prior to the start of each examination session and be asked to affix the barcode labels in the designated spaces of the answer book, question-answer book, MC answer sheet, supplementary answer sheets and graph papers.

科技與生活卷二食品科學與科技服裝、成衣與紡織*

DSE(G)

補補充充答答題題答紙紙答題題簿簿一一本本(A)

一一張張*

草草稿稿紙紙一一張張

english language centre supervisor’s handbook classroom€¦ · english language 1 . the...

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