emodnet lot 4 - chemistry overview, management and administrative issues
DESCRIPTION
EMODNet Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013 . EMODNet Lot 4 - Chemistry Overview, management and administrative issues Alessandra Giorgetti ( OGS ) with the contribution of Altenburger Alessandro, Brosich Alberto, Lipizer Marina, Partescano Elena, Vinci Matteo. Summary. - PowerPoint PPT PresentationTRANSCRIPT
EMODNet Lot 4 - Chemistry
Overview, management and administrative issues
Alessandra Giorgetti (OGS)
with the contribution of Altenburger Alessandro, Brosich Alberto, Lipizer Marina, Partescano Elena,
Vinci Matteo
EMODNet Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Summary
• EMODNet Chemistry 2 key elements and participants
• EMODNet Chemistry 2 overview
• EMODNet Chemistry 2 management
• EMODNet Chemistry 2 coordination
• Reporting to EU
• Administrative issues
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 - key elements
• Proposal submitted 10th September 2012
• 32 partners + 14 subcontractors
• 35 countries represented
• Duration 3 years
• Budget 4 M€
• Evaluation sent 4th April 2013 with documents integration
• New documentary evidence sent 15th May 2013
• Waiting for EU Service Contract to be signed
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 - partnership1 OGS IT2 MARIS NL3 NERC-BODC UK4 IFREMER FR5 BSH-DOD DE6 IMR NO7 DMU DK8 VLIZ BE9 RBINS-MUMM BE
10 NIOZ / RWS NL11 SMHI SE12 HCMR GR13 IO-BAS BG14 NIMRD RO15 ICES INT16 AWI DE17 ULg BE18 IEO ES19 ISPRA IT20 OC-UCY CY21 Deltares NL22 CNR IT23 IHPT PT24 IOF HR25 IMGW PL26 LHEI LV27 UniHB DE28 MSI EE29 FMI FI30 IMBK MN31 NIB SI32 IOLR IL
33 SYKE FI34 RIHMI-WDC RU35 SIO-RAS RU36 MHI UA37 TSU-DNA GE38 EU-Consult NL39 UkrSCES UA40 SOI RU41 Istanbul University TU42 IBSS UA43 NEA GE44 UHI-MB UA45 YugNIRO UA46 IMS-METU TU
Based on SeaDataNet network of NODC’s with
Technical partners to further develop and run SDN infrastructure
Specific expertise to coordinate data analyses and validation, and the creation of data products
32 p
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14 s
ub
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Objective:
•To build on what was achieved under preparatory actions;
•To deliver a marine observation infrastructure that offers the most effective support to the marine and maritime economy whilst supporting environmental protection needs.
Specific objectives are: assemble existing data into interoperable formats develop, test, operate and maintain a portal for public access monitor and report on the effectiveness of the system in meeting the users needs and analyse what further steps are needed to improve the system keep the portal operational and be prepared to transfer to the EC
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 - overview
6 service contract are funded by DG-MARE for creating pilot components of the European Marine Observation and Data Network:
hydrography, marine
geology, chemistry,
biology, habitats maps,
physics.
Started in 20093 years
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
The preparatory actions:
Workplan of the projectTechnical Annex
Executed in 3 phases: construction (months 1-12)consolidation (months 13-24)convergence (months 25-36)
EMODNet Chemistry 2 – 6 workpackages
WP0 Project Management
WP1 Data collection and metadata compilation in sea regions
WP2 Data Products generation in sea regions
WP3 QA/QC - Validation - MSFD interaction
WP4 Portal development and operation
WP5 Analyses and Recommendations
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 – workflow diagram
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Management: documents
Service Contract - Consortium Agreement – Subcontracts
Project management
EC service contract with coordinator (OGS)
Consortium Agreement with all partners including:
• Technical Tender Form (Annex 3)• Table with budget breakdown• Banking references
Subcontract with one-by-one all subcontractors including:
• Technical Tender Form (Annex 3)• Banking references
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Project coordinator (=OGS)
Technical coordinator (=MARIS)
Project office (=OGS)
Workpackage leaders (=OGS, MARIS, ISPRA, ICES)
Regional leaders for products (=AU-DCE, IFREMER, SMHI, HNODC-HCMR, NIMRD)
Steering committee: (=OGS, MARIS, AU-DCE, IFREMER, SMHI, HNODC-HCMR, NIMRD, ISPRA, ICES).
Project Coordination Group (all partners and subcontractors)
Management: structure
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Coordination: planned meetings
Group Number of meetings
Comment
Coordination group 4 Kick-off + 3 annual meetings
Steering committee 7 Every 6 months + final meeting
MSFD experts and WG DIKE representatives
2 M12 and M24
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
The 7 thematic lots will meet with EU every 6 months to ensure convergence and collaboration between lots.
The 7 thematic lots will meet with VLIZ and DG MARE to oversee development of an entry point portal.
The 7 thematic lots will meet with WG-DIKE/MODEG to work collaboratively and support data access for MSFD assessment and monitoring.
Coordination: planned meetings
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Any volunteer to host the first year plenary meeting?
Expected participants 70/80 people
Expected timing June/July 2014
Coordination: tools
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Mailing lists:
Website: updating previous EMODNet Chemistry pilot
Extranet for the project:
•Restricted access (user: emduser, password: 91L07G207)
•All project documents including contract
Coordination: tools
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Deliverables:
• Bimonthly concise progress reports through phases 1 to 3 (from M2 to M36)
• First interim report after phase 1 (M12) • Second interim report after phase 2 (M24)• Draft final report 2 months before the end of phase
3 (M34)• Final report at the end of phase 3 (M36)• 15-page executive summary that can be read by a
non-specialist
Reporting to EU: planning
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
The bimonthly concise progress reports will be posted on the Maritime Forum, indicating meetings held, difficulties encountered, inventories of data made available (from M2)
Interim and final reports have to be sent to EC for approval and payments, including summary of work done and what remains to be done, challenged faced, effort spent on data preparing and providing, developing standards (M12, M24, M34, M36)
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Reporting to EU
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Administrative issues
At the end of each period, the activity report and the relevant invoices have to be sent to EC by OGS
After payment approval by EC, the relevant invoices or debit note or other official document have to be sent to OGS by all the partners and subcontractors
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Administrative issues
…the Commission may decide to impose liquidated damages per calendar day of delay according to the following formula:
0.3x(Volume/duration)=0.3x(3,999,999/1095)=1095,89 euro
…such amount will be charged in proportion between all partners and subcontractors.
It is much important to keep the scheduled date!
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Administrative issues: liquidated damages