Accounts Payable Automation for SAP

• Improving your service level• Reducing your costs• Increasing your compliance• Lead back office transformation• Control and measure your success

Your accounts payable challenges

Familiar stories from accounts payable departments

• You’re spending too much time and money getting your invoices into SAP - Automation

• Approvals and exceptions are difficult to handle

• You struggle for flexibility when faced with many different invoice scenarios

• You’re missing out on discounts due to long processing times

• You’re always nervous about successfully handling the compliance and audit requirements

• Seeing your AP process is difficult and static

• …

6%

7%

9%

12%

13%21%

32%

Employee payments

Exception handling

Supplier queries

Supplier maintenance

Data entry

Other

Payment management

Tasks in an accounts payable department

How to meet the challengeAutomate invoice data entry with intelligent capture technology

Automatically check and validate invoice data in SAP

Automatically send invoice workflows for coding and approval

Automatically post invoices with no outstanding business issues

Offer users a familiar SAP interface and capabilities

Extend the user experience with Fiori apps and mobile approval

Maintain audit trail with invoice image and workflow logs

Provide on-the-fly visibility and analysis to document process

Extract Control Resolve Supplier Portal

• Invoice recognition

• With and without master data

• Multiple incoming streams (paper, email, electronic)

• Reduced cost of data entry

• Invoice verification

• Checks• Validations• Completions to

automate invoice processing

• Exception handling workflow

• Coding• Approvals

• Supplier communication portal

• Invoice status lookup

• PO info• Invoice

submission• Minimize the

number of supplier inquiries

• Cloud Archive• Store and

retrieve data and images

• DMS • Security

Cloud Archive

realizing your

business targets

process optimization

trouble-shooting

process transparency

continuous efficiency enhancement

the eFLOW goal

TIS – Accounts Payable Products

• Accounts Payable– eFLOW Extract– eFLOW Control– eFLOW Resolve– eFLOW Supplier Portal– eFLOW Cloud Archive

• Delivery– Cloud– On-premise– Hybrid

• Environment– SAP – Other ERP systems

Store logs, images, audit trail

• Store invoice image

• Store process information like workflow logs

• Fulfil audit and compliance requirements

CAPTURE

• Scan of incoming paper invoices

• Reception of incoming email invoices

• File import from folder (FTP, etc....)

• Other sources (EDI, XML, etc.…)

RECOGNIZE

• Extract data from source

• Apply recognition rules

• Header and line item data recognition confirmed with master data

VALIDATE

• Handle recognition exceptions

• On the fly self-learning

• Improve future recognition

WORKFLOW

• Automatically start workflows for coding, approvals, notification, etc.…

• Apply segregation of duties rules

• Use existing LOA structures

eFLOW Extract eFLOW Cloud Archive

POST

• Automatically post invoices and credit memos to SAP

• Reverse invoices

• Use standard SAP transactions when desired

CONTROL

• Complete missing business data from SAP data

• Validate existing data against SAP data

• Distribute workload in service area

• Handle exceptions and start workflows

• Single point of visibility to entire process

eFLOW ControleFLOW Resolve

CloudeFLOW Extract

eFLOW Control

Common interface

API

User Experienc

e

Specific integrations to selected ERPs eFLOW Resolve

eFLOW Supplier Portal

eFLOW Cloud Archive

CloudERP

systems

Connector

The benefits of AP automation Finance managers Ensure compliance both

internally and externally Can measure benefits and

improvements in the finance area

Cash savings with better capture of discounting

AP Managers Improved productivity Lower cost Better service to the entire

organization Increased visibility and ability

to measure results Easier training of AP staff

working in familiar SAP interface

IT & Security No modifications of SAP

standard Seamless integration with

archive system (SAP ArchiveLink)

Low TCO (total cost of ownership), maximize investment in SAP infrastructure

Easier administration and upgrades

SAP support organization already in place

Automatic data entry

Automated postings

Automatic workflow

start

Automatic data

completion

Automatic account coding

Fioriapps

SAP ABAP Add-on

Automated, end-to-end, accounts payable processing

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