Effective MeetingsEffective Meetings

Junior Leader TrainingJunior Leader TrainingTroop 1600Troop 1600 – – Jordan UCCJordan UCC

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

TopicsTopics Troop 1600 Meeting OverviewTroop 1600 Meeting Overview What makes a good meeting?What makes a good meeting? MeetingsMeetings

Troop MeetingsTroop Meetings Patrol MeetingsPatrol Meetings Patrol Leaders CouncilPatrol Leaders Council

Ideas to Improve Our Meetings?Ideas to Improve Our Meetings?

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Troop 1600 MeetingsTroop 1600 Meetings Troop MeetingsTroop Meetings – Every Monday at Jordan UCC from – Every Monday at Jordan UCC from

7:00 – 8:30 PM7:00 – 8:30 PM Patrol MeetingsPatrol Meetings – patrols meet during the regular – patrols meet during the regular

Monday troop meetingsMonday troop meetings Patrol Leaders Council (PLC)Patrol Leaders Council (PLC) – monthly with a – monthly with a

special yearly planning event (second Monday of each special yearly planning event (second Monday of each month)month)

Court of HonorCourt of Honor – held 4 times per year to formally – held 4 times per year to formally recognize achievement and advancement. Troop, recognize achievement and advancement. Troop, committee, and family members are encouraged to committee, and family members are encouraged to attend.attend.

Scoutmasters’ Meetings Scoutmasters’ Meetings – Monthly – First Tuesday – Monthly – First Tuesday of each Month. Used to help divide up responsibilities of each Month. Used to help divide up responsibilities between the adult leaders of the troop.between the adult leaders of the troop.

Committee MeetingsCommittee Meetings – Monthly – Third Tuesday of – Monthly – Third Tuesday of each Month. These meetings are open.each Month. These meetings are open.

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Good MeetingsGood Meetings Troop meeting plan reviewed in advanceTroop meeting plan reviewed in advance Start on-timeStart on-time Take charge and stay focusedTake charge and stay focused Keep things movingKeep things moving Respect the input of all participantsRespect the input of all participants Praise patrols when they have done something Praise patrols when they have done something

wellwell Leadership team needs to support one anotherLeadership team needs to support one another Don’t wear out activities (i.e. Games)Don’t wear out activities (i.e. Games) End on-TimeEnd on-Time Review each meeting to see what can be improvedReview each meeting to see what can be improved

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Troop MeetingTroop Meeting Some Goals…Some Goals…

Motivate the ScoutsMotivate the Scouts Strengthen the PatrolsStrengthen the Patrols Learn and practice Scouting skillsLearn and practice Scouting skills Exercise LeadershipExercise Leadership Promote Scout SpiritPromote Scout Spirit FUN!FUN!

Other Goals?Other Goals?

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Basic Troop Meeting Basic Troop Meeting PlanPlan

Pre-Opening – activity starts 15 Pre-Opening – activity starts 15 minutes before the meetingminutes before the meeting

Opening Opening (5 minutes)(5 minutes)

Skills Instruction or Demonstration Skills Instruction or Demonstration (15-20 minutes)(15-20 minutes)

Patrol Meetings Patrol Meetings (15-20 minutes)(15-20 minutes)

Inter Patrol Activity – Game Inter Patrol Activity – Game (15-20 (15-20 minutes)minutes)

Closing – Scoutmaster MinuteClosing – Scoutmaster Minute Meeting EvaluationMeeting Evaluation

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Troop Meeting Planning Troop Meeting Planning FormForm SPL to coordinateSPL to coordinate

Plans developed Plans developed during monthly PLC during monthly PLC meetingmeeting

Shared Leadership!Shared Leadership!

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Patrol MeetingsPatrol Meetings Review advancement of Patrol Review advancement of Patrol

membersmembers Plan for upcoming activities and make Plan for upcoming activities and make

assignmentsassignments Prepare a Patrol Leaders report for the Prepare a Patrol Leaders report for the

monthly PLC meetingmonthly PLC meeting Vote on issues that need to be decidedVote on issues that need to be decided Build Patrol spirit – yell, flag, song, Build Patrol spirit – yell, flag, song,

logo, etc.logo, etc.

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Patrol Leaders CouncilPatrol Leaders Council Monthly – move to 5:45 PM prior Troop Monthly – move to 5:45 PM prior Troop

meetingmeeting Run as a Meeting by the SPLRun as a Meeting by the SPL

Opening – Call to OrderOpening – Call to Order Roll Call and Reading of Minutes (Scribe)Roll Call and Reading of Minutes (Scribe) Patrol Reports (PL’s) – summary progress of the Patrol Reports (PL’s) – summary progress of the

PatrolPatrol Old Business (SPL) – any remaining “open” items Old Business (SPL) – any remaining “open” items

from the last meetingfrom the last meeting Big Event Planning (SPL & PL’s) – coming month Big Event Planning (SPL & PL’s) – coming month

eventevent Troop Meeting Planning (SPL) – review the next four Troop Meeting Planning (SPL) – review the next four

troop meeting plans, assign responsibilities.troop meeting plans, assign responsibilities. New Business (SPL)New Business (SPL) Scoutmaster’s Minute (SM or ASM)Scoutmaster’s Minute (SM or ASM)

Evaluate how it wentEvaluate how it went Communicate information to all Troop membersCommunicate information to all Troop members

Troop 1600Troop 1600Jordan UCCJordan UCCModule: 4 Effective Meetings

Meeting ImprovementsMeeting Improvements What can we do to improve our What can we do to improve our

meetings?meetings? How can you contribute?How can you contribute? What should we start doing? Stop What should we start doing? Stop

doing?doing?