effective meetings
DESCRIPTION
I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations. I've attended countless dreadful meetings, and was motivated to put together this simple presentation. Our meeting culture is clearly out of control, so anything that can help has to be good!TRANSCRIPT
MEETINGS8 Steps to great
In the US there are...
In the US there are...
11 million meetings a day
In the US there are...
11 million meetings a day
4 billion meetings a year
In the US there are...
11 million meetings a day
4 billion meetings a year
and
37%of employee’s time
is spent in those meetings
most of these meetings are very bad
Here’s the 8 stepsto great meetings
1. Agenda
Ever been in a beautifully-planned garden?
It got that way with a clear plan
Make your agendaClear
ConciseAttainable in one meeting
Ever had too much foodon your plate?
Only bite off what you can chew, and NEVER
have so much on the agenda you have to schedule another meeting
2. Right People
Ever felt totally lost in a meeting?
Or trapped?
If someone does not need to be there
DON’T invite them!
3. Technology
Ever wasted 10 minutesbecause you couldn’t
get the projector to work?
Get there earlyand iron out all the kinks
A word aboutyour slides...
If you can’t figure them out,neither will they!
4. Timing
You know how to catch a plane on time
You know how to get to the movies on time
So get to your meeting on time
Start on time
Never penalize the ones who show up, by making them
wait for latecomers
A word aboutmeetings that melt...
You started at 1 pm, and now it’s 4:30 pm...
Go back to step 1.Classic case of
too much on the agenda
5. Conference Calls
Ever had everyone wait, while someone
called the ones who were not on the call?
Its not because they forgot
Its because they don’t want to be on it!
Make your conference callsREALLY short
Ever wonder what they’re really doingon a conference call?
6. Be Here Now
Have everything ready
Pens, paper, water, snacks...
Whatever might be needed, have it available
A note about phones and laptops
If people are doing the workat the meeting
that they would be doing if they were not at the meeting
then a. there’s something wrong
with the meeting
orb. they didn’t need to be there
7. Beauty
If our meetings looked like plants,
would they look like this?
or this?
Black belt tip:Always have something
natural in the room
A plant — some real flowers —it makes a huge difference
Be clean
Ever come in and the room is not clean?
When you’re done, leave the plus for the next people.
Clean up — they’ll appreciate it.
8. Respect
Ever been in a meetingwhere the atmosphere
looks like this?
If you’re a leaderthen be a leader, and...
Pay deep respect to all peopleno matter what kind of person
they might be
Before you shoot someone down, ask...
What I think you said was,(repeat back to them)
is that correct?
You’ll be amazed how much respect YOU get from
your team for that
Let’s Review
1. Clear agenda
Let’s Review
Review1. Clear agenda
2. Right people
Review1. Clear agenda
2. Right people
3. Technology
Review1. Clear agenda
2. Right people
3. Technology
4. Timing
Review1. Clear agenda
2. Right people
3. Technology
4. Timing
5. Conference calls
Review1. Clear agenda
2. Right people
3. Technology
4. Timing
5. Conference calls
6. Be here now
Review1. Clear agenda
2. Right people
3. Technology
4. Timing
5. Conference calls
6. Be here now
7. Beauty
Review1. Clear agenda
2. Right people
3. Technology
4. Timing
5. Conference calls
6. Be here now
7. Beauty
8. Respect
Review1. Clear agenda
2. Right people
3. Technology
4. Timing
5. Conference calls
6. Be here now
7. Beauty
8. Respect
MEETINGS8 Steps to great