EDIT202 – PowerPoint Lab Assignment Guidelines

1. Create a folder named “LABSEC-CCID-PowerPoint”.

2. Download the PowerPoint-Sample.avi video file from the course WebCT site and save it into your newly created PowerPoint folder.

3. Create a five slide PowerPoint presentation adding the following guidelines for each slide:

Slide 1

4a. Apply a design template to your presentation file and save it as “LABSEC-CCID-Powerpoint.ppt”.

4b. Leave the text on this slide formatted as is. Remember, the design template

you have chosen will have its own font, text style, and color applied to the text on your slides.

• To launch the program from the Start menu in the ED South 155 lab you can select Start > Programs > Microsoft Office > Microsoft PowerPoint 2003.

• Once you have launched Microsoft PowerPoint you should see the program interface along with a blank presentation file labeled “Presentation 1”.

• To add a design template, first choose Slide Design from the Format menu.

The following task pane should appear on the right-hand side of the program interface:

• You are now able to scroll through the available design templates. Once you have found the one that you wish to apply to your presentation, single-click on the drop-down menu for that template and select Apply to All Slides.

4c. Apply the “Title Slide” layout and type in the following information for the title and sub-title:

Sample Presentation For EDIT 202

Created By:

Your name here

• To apply pre-formatted slide layouts to your current slide select Slide Layout from the Format menu. The following task pane should appear on the right-hand side of the program interface:

• The available slide layouts come in four different categories; Text Layouts, Content Layouts, Text and Content Layouts and Other Layouts.

• To see all of the available layouts for your slide you will have to scroll down

through the task pane to view all four categories. To see a description for a specific layout, move your mouse cursor over the layout and let it sit there for a second. A context menu will pop up displaying the name of the chosen layout.

• To add any of the layouts, single click on the drop-down menu for that layout and chose one of the following options. You can choose to apply this layout to the current slide you are on, or add a new slide to your presentation with the chosen layout.

4d. Apply your choice of a custom animation scheme to your Title Slide.

• An animation scheme is a built-in animation sequence within

PowerPoint that can be applied to specific slide layouts. • For each type of slide layout (e.g. Title Slide, or Title, Text, and

Content as shown below) you can choose from any number of animation schemes, that will animate the objects on your slide according to a built-in animation sequence.

• To apply an animation scheme to a slide layout choose Slide Design from the Format Menu. Once again the Slide Design pane should appear on the right-hand side of the program interface.

• Single click on the “Animation Schemes” link

• Now you should see a selection of animation schemes as shown below, instead of design templates.

• Single click on an animation scheme to see it previewed on your slide. Once you have found a scheme you like make sure it is selected and close the Slide Design pane by clicking on the “x”.

Slide 2

5a. Insert a new slide with the Title, Text and ClipArt layout (look in the Other Layouts section of your Slide Layout selection pane) and type in the following information into your available text boxes. Do not add the clip-art yet this step comes later on in the assignment.

5b. Animate the slide title “Programs used in EDIT 202”, using at least 2 custom animation effects of your choice.

First apply an entrance effect which makes the slide title

appear automatically when the slide is first viewed. Apply a second effect to your title which will occur after the

mouse has been clicked.

• To add customized animated effect to individual items first single click to

select the item on your slide, if the item you are animating is a text box single click on the edge of the text box to select it.

• Once your object has been selected choose Custom Animation from the

Slide Show menu. This should bring up the following Custom Animation pane on the right-hand side of your program interface.

• To add an effect to your selected object single click on the Add Effect drop-down button and choose from any one of the following animation categories.

o An Entrance effect as labeled with a green star is an effect used to bring your item onto a slide. In other words you do not see the object on your slide until it is introduced with an Entrance effect.

o An Emphasis effect as labeled with a yellow star is a special kind of

effect that can be used to modify the size, shape and color or your object. Unless the object is first given an Entrance effect the object will already appear on the slide when it is viewed.

o An Exit effect as labeled with a red star is an effect used to take an

item off of a slide. In other words you see the object when the slide first appears and it will remain there until it is removed with an Exit effect.

o A motion path effect as labeled with a grey star is an effect where the designer of a presentation can create a custom path for the object to follow. As with the Emphasis effect unless the object is first given an Entrance effect the object will already appear on the slide when it is viewed and then follow the motion path when its turn comes in the animation order for that slide.

Note: If you want your object to animated as it is introduced onto the slide and then display another animated effect you will first have to apply an Entrance effect to that object and then apply a second effect from any of the other effect styles.

• For each of the animation categories there is a pre-defined list of a effect (the list for the Entrance effects are shown above), however you can choose from a larger list of effects by choosing the “More Effects…” option. Shown below is the Add Entrance Effect window where you can choose from numerous effects. To apply an effect single click to select the effect and click on OK.

• Once an effect has been selected and applied to the object on your slide you can choose from the following timing options which can be chosen by using the Start: drop down menu.

o On Click as depicted by a mouse icon means the effect will occur after a mouse click

o By choosing the With Previous option means the object on your slide will be animated at the same as your previous event. For example if you wanted something to be animated as soon as the slide is viewed, choose the With Previous timing option as this will cause the object to be animated with the previous event in this case the previous event is arriving at the slide when viewing the presentation.

o After Previous as depicted by a clock icon means that the effect will

also occur after the previous event but it does not have to be animated immediately after the previous event. By choosing After Previous you can specify a certain amount of time after the previous event that your object will be animated.

• Each of the above effects will be previewed as they are chosen. Apply the

first effect and set the correct timing option, then apply the next option. • Once you have applied an automatic entrance effect and a second effect

which is animated on a mouse click your slide should appear similar as shown below.

• Notice the “0” and the “1” for the animation order. The “0” indicates that

the first effect one your slide and will appear automatically when the slide is first viewed.

• Also notice that next to the “1” that you can see a little mouse icon this

means that this effect will occur when the mouse has been clicked.

5c. Animate the four points on this slide so that:

each point comes in after a mouse click

as the next point is animated the previous point dims to lighter color than the background.

each point is animated with a sound effect

Choose your own animated effect for the bulleted points along with your own choice of color, and sound effect.

• To animate a bulleted text box click along the edge of the text box and select Add Effect from the Custom Animation pane.

• In the following example, our bulleted text box has been animated On

Entrance, with the Horizontal Blinds effect, and has the timing option of On Click.

• Notice that when we add an effect to our text box, each bulleted point is treated as a separate slide object (e.g. 2, 3, and 4). This means that you could add a separate effect and timing option for each bulleted point.

• To apply the same dimming color to all your points single click on the edge

of the bulleted text-box on your slide.

• Once the text box has been selected single-click on any one of the bulleted points in the animation order window and from the available drop-down menu and choose Effect Options as shown below.

• The following window should appear. This window may look differently depending on which effect you have chosen.

• To pick a dimming color, single-click on the After Animation: drop-down menu and choose a color. The color you pick is the color the points will dim to when the next point in your bulleted text box is animated.

• To add a sound effect, single-click on the Sound: drop-down menu and choose

a sound.

• Note: If you are adding a sound effect at the same time as picking your

dimming color the same sound will applied to all the bullets, as long as you clicked on the edge of your text-box on your slide to ensure all of your points have been selected at the same time.

• Once you have selected a sound and a dimming color to apply these changes to

your effect click on OK.

5d. Add a piece of clip-art to this slide.

• There are two ways to add clip art to a slide. One is adding it by using a slide

layout and one is by using the Insert menu within PowerPoint.

• For the purpose of this assignment because you have already applied a slide layout to your second slide you will be shown how to add clip-art using a layout.

• To begin adding clip-art to a slide within a certain layout double click in the centre of the clip-art box. This should bring up the following Select Picture window as shown below.

• To search for specific piece of clip-art enter in a term in the Search Text: box and click on the Search button.

• To add a piece of clip-art to your slide single click on your chosen picture and click on OK.

5g. Animate this clip art with your choice of entrance effect. Add a sound to this entrance effect and have the clip-art be animated on a mouse click. The clip-art should be the last object that is animated on this slide.

Slide 3

6a. Insert a new slide with the “Title and Diagram or Organizational Chart” layout (look in the Other Layouts section of your Slide Layout selection pane) and in the title text box for this slide type in “Sample Organizational Chart”. Include the following data in your chart

• To begin adding an organizational chart to a slide within a layout double click in the centre of the organizational chart text box. This should bring up the following Diagram Gallery window.

• Single click to select the “Organization Chart” type and click on OK.

• A separate Microsoft Organization Chart window will appear along with the Organization Chart toolbar.

• Use the buttons on the Organization Chart toolbar to add more text boxes to your chart (above, below, or beside existing boxes). To specify where you are adding these boxes single click in the text-box wish to build off of. Select Insert Shape from the toolbar.

• To delete shapes in your chart click on the edge of the shapes and hit Backspace on your keyboard.

• To edit your chart at a later time, single click anywhere inside the chart and you should see once again see the Organization Chart toolbar.

6b. Format the text in your chart (color, size, and style) so that it is readable when viewed in a slide show.

6c. Apply the Box Out entrance effect to your organizational chart with Laser sound effect. Animate the so that it appears on the slide automatically as soon as the slide is viewed.

Slide 4

7a. Insert a new slide with the Chart layout and in the title text box for this slide type “Sample Pie Chart”.

7b. Add the following information to your pie chart (including the chart title,

data labels, and legend):

• To create a bar or pie chart (or similar chart based on numbers in a spreadsheet): select Chart from the Insert menu or click the Insert Chart button on the standard PowerPoint toolbar.

• A sample chart and datasheet (spreadsheet) appear on the screen as shown below.

• To replace the sample data, click a cell on the datasheet, and type in the information you want.

• To change the chart type (to a bar, or a pie chart), select Chart Type from the Chart menu. In the Chart Type window that appears, click on the desired Chart type and sub-type, then click the OK button.

• To remove a series of data click on the letter (A) representing the column

heading or numbers (1) representing the row on the datasheet and select Cut from the Edit menu. Keep in mind that some type of charts will represent their data differently on the datasheet.

Slide 5

6a. Insert a new slide with the “Title Only” layout and in the title text box type “Sample Video Slide”.

6b. Insert the PowerPoint-Sample.avi, which should be saved in your

LABSEC-CCID-PowerPoint folder.

6c. Have the movie playable in your presentation when the person viewing your presentation clicks on the video frame while in Slide-Show view.

• To add an audio or video file, select Movies and Sounds>Movie from file from the Insert menu.

• Locate the folder that contains the audio/video file you want, and then click on OK.

o In PowerPoint 2003 (the version in ED South 155 lab), a message will be displayed asking if you want the audio/video to play automatically in the slide show.

o Click No, to make your movie manually playable in your slide show.

In other words when the person viewing your show arrives at this slide they will have to click on the movie to make it play.

6d. Using the drawing toolbar, add a text box below your movie. Include the following text, “Click on movie to play. Clip courtesy of NASA”.

• The drawing toolbar is located near the bottom of the PowerPoint program interface.

• To use the drawing tool single click on the drawing tool (icon shown above).

To then create it click anywhere on your slide. Once the textbox has been created begin typing.

6e. Highlight the “NASA” text and insert a hyperlink to the NASA homepage (“http://www.nasa.gov”).

• In Microsoft PowerPoint any object on a slide can be used to create a hyperlink. Simply click to select the object and select Hyperlink from the Insert menu. To use only a portion of the text inside a text box to create a hyperlink click inside that text box and highlight the text.

• The Insert Hyperlink should then appear. Make sure to type in the address correctly in the Address: text field, you can alter the text to display for your link in the Text to Display: text field.

3. Now that you have created all five slides add the following finishing touches to your “LABSEC-CCID-Powerpoint.ppt” file.

7. Add your choice of slide transition to each slide of your presentation along with your choice of sound effect.

• To add a slide transition to one slide or to all slides in your presentation select

Slide Transition from the Slide Show menu. The following Slide Transition pane should appear on the right-hand side of your program interface.

• To select a transition, simply single-click and choose one from the available menu.

• To adjust the speed or add a sound to your transition, you can adjust the following options under the Modify transition section of the Slide Transition pane.

• You also have the choice of advancing the previous slide On mouse click or Automatically after a set time.

• Finally you can choose whether or not to have the current transition apply to all

the slides in your presentation by clicking on the Apply to All Slides button. In order to remove this option, go to another slide in your presentation and change the transition for that slide.

7. Add a footer to each slide in your presentation that includes the Date and Time (updated automatically) and Slide Number.

• Select Header and Footer from the View menu.

• On the Slide tab, options can be set that can change what will appear at the bottom of your slides:

o Date and time can be set to Update automatically (to reflect the last date the slides were modified) or Fixed (type a certain date such as when the presentation will be given).

o Selecting the Slide number option will automatically insert a sequence number.

o Selecting Footer (and typing text in the box below it) inserts fixed footer text.

o Selecting Don't show on title slide will omit the footer from the title slide (but it will appear on the other slides).

o You can click on the Apply to All button to make these changes throughout the presentation, but of course you can click Apply to affect just the current slide.

8. Preview your slide show.

• To preview your slide show select Slide Show from the View menu.

9. Compress your LABSEC-CCID-PowerPoint folder and submit your

LABSEC-CCID-PowerPoint.zip file using WebCT before the end of your designated lab period.

©Steven Scott & The EDIT 202 Development Team University of Alberta