dps application user guide - procurementassist.co.uk · once evaluated, you will receive an email...

DPS application user guide SuppliersHelping you complete your DPS application

| User Guide for Potential SuppliersApplying for a place on one of our Dynamic Purchasing Systems (DPS) couldn’t be simpler. Procurement Assist operates 38 DPS across Cyclical Maintenance, Back Office Support, Capital Investment, Development and Modular Build and Facilities Management:

Cyclical Maintenance

Cyclical Decorations and RedecorationsAgreement Reference: PA/CM/01CPV Code: 45440000

Lift Maintenance and ServicingAgreement Reference: PA/CM/02CPV Code: 50750000

Water Hygiene and LegionellaAgreement Reference: PA/CM/03CPV Code: 51514110

Fire System MonitoringAgreement Reference: PA/CM/04CPV Code: 51700000

Fire PreventionAgreement Reference: PA/CM/05CPV Code: 51700000

Back Office Support

Business AdministrationAgreement Reference: PA/BOS/01CPV Code: 30192700

Energy Brokerage ServicesAgreement Reference: PA/BOS/02CPV Code: 71314200

Energy Supply ServicesAgreement Reference: PA/BOS/03CPV Code: 9000000

Cleaning ServicesAgreement Reference: PA/BOS/04CPV Code: 90910000

TelecommunicationsAgreement Reference: PA/BOS/05CPV Code: 64200000

Marketing CommunicationsAgreement Reference: PA/BOS/06CPV Code: 79822500

Internal and External Audit ServicesAgreement Reference: PA/BOS/07CPV Code: 79212000

Insurance ServicesAgreement Reference: PA/BOS/08CPV Code: 66518000

Domestic and Commercial AppliancesAgreement Reference: PA/BOS/09CPV Code: 39700000

Lone Worker and Tracker ServicesAgreement Reference: PA/BOS/10CPV Code: 71700000

Recruitment Agency ServicesAgreement Reference: PA/BOS/11CPV Code: 79600000

ICT Hardware and SoftwareAgreement Reference: PA/BOS/12CPV code: 48000000

Insurance ProductsAgreement Reference: PA/BOS/13 CPV code: 66000000

Legal ServicesAgreement Reference: PA/BOS/14 CPV code: 79100000

Capital Investment

Heating Maintenance, Installation and ServicingAgreement Reference: PA/CI/01CPV Code: 45331100

Decorating Voucher Scheme and Paint MaterialsAgreement Reference: PA/CI/02CPV Code: 44111400

Lift InstallationAgreement Reference: PA/CI/03CPV Code: 45313100

Fire PreventionAgreement Reference: PA/CI/04CPV Code: 45312100

Total Asset MaintenanceAgreement Reference: PA/CI/05CPV Code: 45210000

Kitchen Supply and InstallAgreement Reference: PA/CI/06CPV Code: 45210000

Bathrooms Supply and InstallAgreement Reference: PA/CI/07CPV Code: 45210000

Re-RoofingAgreement Reference: PA/CI/08CPV Code: 45260000

| User Guide for Potential Suppliers

Development and Modular Build

New Asset DevelopmentAgreement Reference: PA/DMB/01CPV Code: 45211000

Consultant SupportAgreement Reference: PA/DMB/02CPV Code: 71315200

New Build ContractorsAgreement Reference: PA/DMB/03CPV Code: 44211100

Site ServicesAgreement Reference: PA/DMB/04CPV Code: 45211000

Modular Offsite ConstructionAgreement Reference: PA/DMB/05CPV Code: 44112000

FacilitiesManagement

Complete Facilities ManagementAgreement Reference: PA/FM/01CPV Code: 79993100

External Presentation and Grounds MaintenanceAgreement Reference: PA/FM/02CPV Code: 77314000

Flooring and Internal FurnishingsAgreement Reference: PA/FM/03CPV Code: 44112200

Total Facility SolutionsAgreement Reference: PA/FM/04CPV Code: 79993100

Fleet ServicesAgreement Reference: PA/FM/05 CPV code: 50110000

Fleet PurchaseAgreement Reference: PA/FM/06 CPV code: 34100000

| Supplier registration guide

www.procurementassist.co.uk [email protected] 0330 128 1336

Before you complete your application for a place on any of our DPS’ you will need to ensure you have some information to hand about your company to register. There are 8 sections in the Supplier Questionnaire to complete during a DPS application, with sections 1-7 being the same for all DPS’ – section 8 is specific to the DPS you are applying for (see below).

Please note: some of the questions may not be applicable to your organisation due to the trading status of your company. Don’t worry – just enter n/a or select ‘no’ for the questions you feel aren’t relevant. If a question requires mandatory information, even though the question may be irrelevant eg. if a date is required for a question not relevant to your organisation, please enter todays date.

Grounds For Mandatory ExclusionThis section requires indication on whether the company, director, owner, or any other person with powers of representation has participated in criminal activity, corruption or fraud.

Grounds For Discretionary ExclusionThis section requires indication on whether the company, director, owner, or any other person with powers of representation has been found to be in breach of environmental, social or labour obligations.

Economic and Financial StandingThis section requires more information on the financial status of the company. Many of the questions in this section require self certification – documentation (such as (un)audited accounts) are not required as evidence in your application but may be requested during a Further Competition.

Economic Operator GroupThis section requires information on your Parent Company – don’t worry, if you don’t have one, simply answer ‘no’ to all questions in this section.

Technical and Professional AbilityThis section requires information on past experience – giving three contract examples. If you cant give 3 examples don’t worry – there is a section allowing you to provide details on how you would deliver a contract through the DPS you are applying for.

Modern Slavery Act 2015 This section requires your conformance to the Modern Slavery Act 2015, but only if your company has to abide by the Act.

Potential Supplier Information. You will need some or all of these items before you can continue. This section requires information about your company, including:

Company name and registered address | Registration number (if applicable) | VAT registration number (if applicable) | Company type Details of the person with significant control (an individual who has more than 25% voting rights and more than 25% of the issued shares – if applicable)

Additional Questions – this section requires you to provide information on the following:Level of Employers Liability insurance | Level of Public Liability insurance | Level of Professional Indemnity insurance | Level of Product Liability insurance (if applicable) | Geographical locations - tick the boxes against the geographical location(s) you can provide the services. Category selection – select the

category(ies) you can provide services for. This is DPS dependent, as some DPS’ have lots of categories, others don’t have any at all. Be sure to complete this section carefully | Health and safety accreditations (if applicable) | Meet the requirements of GDPR

| The Application Process


Procurement Assist uses an e-procurement platform called Delta E-Sourcing.

To begin your application visit https://procurementassist.co.uk/dps-application/ and scroll down

to select the DPS you wish to apply for. You can apply for as many DPS’ as you like.

Click ‘Apply Now’



You will be taken to Delta E-Sourcing to Register Your Interest as a supplier.

Once you have registered as a supplier on Delta, you will then be taken to the homepage



Click on the ‘Response Manager’ This will take you through to the DPS application you

selected from our website.

You will see there are 3 sections to your DPS application Section One is an overview. This contains a .pdf relating to

the DPS you are applying for. It is highly recommended you read this document. Section Two is where you complete the Supplier Questionnaire. Section Three is where you submit

your application to Procurement Assist.



Once you have read the document in Section One, proceed to Section Two to complete the Supplier Questionnaire.

Once complete, be sure to move to Section 3 and submit your application to us. If something is wrong with your application in Section Two then Delta will flag this up for you, and it will

ask you to check the issue.

Once you have submitted your application, the Procurement Assist Tender Team will get to work

evaluating it within 10 days. Once evaluated, you will receive an email from Delta indicating either approval onto the DPS or rejection.

If approved, there is nothing more to do – as DPS procurement is electronic, there is no contract or paperwork to complete. You are now an approved Service Provider on

the DPS.

Each time there is a Client Further Competition, you will automatically be invited to participate in the process. You will be notified of the opportunity through by email, sent

from Delta.

If you were unsuccessful in your application don’t worry – you can reapply. You will be notified of the reasons for

your rejected application, and you can reapply at any time.

We hope this guide helps you Still need support? Please call us on 0330 128 1336

dps application user guide - procurementassist.co.uk · once evaluated, you will receive an email...

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