Document Scanning & Backfile Conversion: 7 Steps to Success

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<p> 1. DOCU menl 560 n n I n9 8: E? eZi: o? .3:f. ?. 'f$. ;8f: iLEfSlJiliiL'2.2; m management system (EDMS)?Consider Ie Conve rsion outsourcing the project to on imaging expert. DATAMARK offers custom solutions,securescanning facilities,and dark:capture services. We'll do the bock-office work while you focuson your core business. Steps to Success I.Project ScopeOur project managers will visit your site and take the time to understand the documents critical to your business. Well work with you to develop the best scanning and imaging solution to meetyour needs.transport.Documents are packed intoboxes,which are identified by a barcode tracking number.Our online system allows you to track the progress of your documents throughout the project,from pickup to transport to storage or disposal. 3. Secure FacilityOur top priority is keeping your documents and information completely secure.2. Prepare and TransportWe provide the staff to purge any records,if necessary,prior toOur climatecontrolled processing facilities feature security patrols,controlled access and 24-hour camera and alarm systems. DATAMARK is PCI DSS certified and HIPAA compliant. 0 4. Document PreparationBoxes are inspected and matched to the pickup manifest. Our trained document-preparation staff removes paper clips and staples and organizes sticky notes,bound documents and other items requiring special handling. Professional document preparation speeds up project turnaround time,helping keep costs low.5. Scanning and IndexingDocuments are digitally captured with ourfast and reliable productionclass scanning equipment and software to produce highquality image output. Software features include deskew, despeckle and other image clean-up tools, 1 and rotation,crop and redaction capabilities.intelligent OCR software can automate classification and indexing. Our data entry teams manually capture information as needed. 6. Image Output After scanning is completed and images captured to your specifications,we save and export images in your required format for upload into your business systems.JPG K pm K We can also save images to archival- grade DVD media. 7. Secure Storage or DisposalBased on your requirements,your documents can be stored in our secure facilities,where our barcode tracking system allows for quick retrieval if necessary. Documents and information scheduled for destruction are shredded and disposed of in a secure,environmentally friendly manner. The Benefits of Using a Service Provider Low start-up costs:if you were to handle backfile scanning in-running. Scalability:If your scanning needs are seasonal or cyclical,a service provider can quickly ramp up equipment and staff as needed,helping you maintain your electronic document management requirements. f house,you would need a large capital investment for production scanners and software platforms to get your project up and iTand monitoring of employees for your project.Your staff remains g No human resource headaches:We handle the hiring,training free to focus on your core business. Frees up facility space:Secure offsite digitizing and storage of documents can open up your facility space for income-producing core business. For 25 years,DATAMARK,Inc.has provided document scanning,mailroom management,data entry,document processing,bilingual (English/ Spanish) multichannel contact center services,business process improvement consulting and other outsourced business services for Fortune 500 companies across all industry sectors. CelebratingContact us at: Toll-free:800.477.1944 DATAMARWlnlOC | nlO@datamark. net WWW_gaiama. k_. .e. Years</p>