STAR DMS(DOCUMENT

MANAGEMENT SYSTEM)

DOCUMENT MANAGEMENT

Document management is a process taken with document within an organization, with respect to the creation, distribution and updation of documents.

DMS Document Management System also known by some as a "paperless office" system or content management system,

DOCUMENT

It is commonly said that “a document can either be represented in electronic form (i.e. Word document, Spreadsheet file, Movie file, Sound clip, etc.) or as a traditional hardcopy consisting of one to thousands of pages”. 

DOC.MANAG.AT IT ENVIRONMENT

COMPONENTS OF DOCUMENT MANAGEMENTThere are six basic components of DMS:1.Capture of documents for bringing them into the system 2.Storing and archiving methods 3.Indexing and retrieving tools for document search4.Distribution for exporting documents from the systems5.Security to protect documents from authorized access6.Audit trails

SCANNING & INDEXING WORK FLOWEnter Details on RECEIPT & Enter Details on RECEIPT &

RETURN REGISTERRETURN REGISTER

QC QC

Verified Verified

Document QCDocument QC

Document Document ScanningScanning

Preparing Pre- indexing Preparing Pre- indexing Data SheetData Sheet

TIF File TIF File CreationCreation

Return of Return of Documents to Documents to

DICDIC

Reporting, Reporting, Approval & Approval &

AuditAudit

Index & Index & Upload to Upload to

the the ServerServer

Receive Documents Receive Documents

from DICfrom DIC

First Unit Scanner Scanning PC Image QC PC

Exp. Staff Exp. Staff Exp.+ Qualified Staff

Image QC Scanner Image Audit staffs

Second Unit Scanner Scanning PC Image QC PC

Exp. Staff Exp. Staff Exp.+ Qualified Staff

Indexing PC Reporting & Supervision

Exp.+ Qualified Staff Shift Supervisor

PROCESS FLOW

CAPTURE OF DOCUMENTS FOR BRINGING THEM INTO THE SYSTEM Imaging or Scanning:

The scanner should preferably have both flat bat and ADF(Automatic Document Feeder)

Scanners Speed: can handle 10 to 20 pages per minute

Scanning scale: 100%• Resolution standard: Normally scanning at 200 dpi is recommended, Maximum dpi limit can be upto 600.

CAPTURE OF DOCUMENTS FOR BRINGING THEM INTO THE SYSTEM CONT.. Bit depth: This consideration in view of possible number of colour combinations in the documents.

Compression: TIFF G4 format is generally adopted as archiving format. TIFF Group 3, JPG, BMP, and GIF compression.

Exposure: This denotes the brightness and contrast of an image. Brightness upto 130 and contrast upto 80 is adjusted for exposure.

STORAGE OPTIONS Magnetic Media (Hard Drives): It includes

- RAID - Redundant Array of Independent Disks,

- NAS Network Attached Storage and

- SAN Storage Area Networks .

Magneto-optical Storage

Compact Disc

DVD’s

WORM

INDEXING AND RETRIEVING TOOLS

1. Through Index

2. Full Text Indexing

3. Folder File structure

SECURITY OF DOCUMENTS

There are basically two categories of rights:

a. Access Rights: It basically determines who can log on the system and which folders or files individuals can

open.b. Feature Rights: It determines a range of actions, including adding pages, annotating, copying, or deleting records.

BENEFITS OF DOCUMENT MANAGEMENT1. Improve staff productivity

2. Reduce costs associated with manual document

3. Promote sharing of knowledge and information

4. Enhance corporate transparency and governance

5. E-mail and fax files instantly

6. Access documents while traveling

7. Publish documents to CD, DVD or the web, as appropriate

LIVE DEMONSTRATION

Login Panel

ADD DOCUMENT PANEL

SEARCH CLIENT WHOSE DOC NEED TO SCANNED

SELECT SCANNER

UPLOAD DOCUMENT

UPLOAD AN OTHER DOCUMENT After successfully upload of document button will hide to save user time.

LOGIN PAGE

You can login from any where and can view any scanned document.

DASHBOARD

A cool look and easy to use dashboard

CREATE USER ACCOUNT

ADD PROJECTS

ADD TOWER

ADD FLOOR

ADD UNIT NUMBER

ADD CLIENT

NEW DOCUMENT UPLOAD

TRANSFER DOCUMENT

DIRECT SEARCH

DEFINE SEARCH

VIEW AVAILABLE DOCUMENT

VIEW SELECTED DOCUMENT

MIS REPORTING: PROJECT REPORT

TOWER WISE REPORT

DOCUMENT WISE ACTIVE & DE ACTIVE REPORT

THANKS

We give the Best Price, Quality & Turn around Time. We appreciate your business and look forward to working with you.

Contact Us:- Star Techno Hub®SCO 207, Second Floor, Satyam PlazaCivil Line, Gurgaon, Haryana – 122001Ph.: +91-124-4266769http://www.startechnohub.comEmail ID: info@startechnohub.com