dmptool: data management made easier at cni 2012
DESCRIPTION
Presentation on the DMPTool at Coalition for Networked Information Fall 2012 Meeting in Washington, DC. December 10-11.TRANSCRIPT
Data Management Planning Made Easy Easier
Andrew Sallans University of Virginia Library
Carly Strasser California Digital Library
11 December 2012 Coali0on for Networked Informa0on
From Flickr by HA! Designs -‐ Artbyheather
A document that describes what you will do with your data during your research & a2er
you complete your project
What is a data management plan?
From Flickr by spanaut
DMP supplement may include: 1. the types of data, samples, physical collecFons, soGware, curriculum
materials, and other materials to be produced in the course of the project
2. the standards to be used for data and metadata format and content (where exisFng standards are absent or deemed inadequate, this should be documented along with any proposed soluFons or remedies)
3. policies for access and sharing including provisions for appropriate protecFon of privacy, confidenFality, security, intellectual property, or other rights or requirements
4. policies and provisions for re-‐use, re-‐distribuFon, and the producFon of derivaFves
5. plans for archiving data, samples, and other research products, and for preservaFon of access to them
NSF DMP Requirements
From Grant Proposal Guidelines:
NSF’s Vision*
DMPs and their evaluaFon will grow & change over Fme (similar to broader impacts)
Peer review will determine next steps
Community-‐driven guidelines – Different disciplines have different definiFons of acceptable
data sharing – Flexibility at the directorate and division levels – Tailor implementaFon of DMP requirement
EvaluaJon will vary with directorate, division, & program officer
*Unofficially Help from Jennifer Schopf, NSF
From
Flickr by thew
maJ
dmponline.dcc.ac.uk
Step-‐by-‐step wizard for generaFng DMP
Create | edit | re-‐use | share | save | generate
Open to community
DMPonline:
dmptool.org
From
Flickr by Serfs U
p!
DMPTool Project
• Started working in January 2011 • Developed requirements, divided work among partners
• Self-‐funded / In-‐kind • Usability tesFng at Ecological Society of America conference and University of Virginia
DMPTool ParFcipants CDL/UC3 • Trisha Cruse • Perry Wille` • Marisa Strong • Tracy Seneca • Sco` Fisher • Stephen Abrams • Mark Reyes • Margaret Low • Carly Strasser DataONE • Amber Budden
Smithsonian • Günter Waibel UCLA • Todd Grappone • Gary Thompson • Sharon Farbe • Darrow Cole UCSD • Brad Westbrook
University of Illinois • Michael Grady • Howard Ding • Sarah Shreeves University of Virginia • Andrew Sallans • Sherry Lake • Carla Lee Digital CuraJon Centre • MarFn Donnelly
• Free • Guides through creaFng a DMP • Helps meet funder requirements
• Supplies quesFons • Includes explanaFon/context provided by
the agency • Provides links to the agency website
dmptool.org
Wait!
Data management planning is… • Complex • Requires dialog • Range of support & understanding • Our focus: – simplify & scale the common parts – develop community – provide incremental improvement in funcFonality
From
Flickr by Ch
risGo
ldNY
Access
• Added to campus single sign-‐on service • InCommon / Shibboleth • Researchers use campus login
American University Arizona State University Cal Poly State University Cal State Chico Cal State Fresno Cal State Los Angeles Cal State Office of the Chancellor Clemson University George Mason University Georgia Tech Humboldt State University (CSU) Indiana University Iowa State University James Madison University
Johns Hopkins University Michigan State University Moss Landing Marine Laboratories (CSU) North Carolina State University Northwestern University Ohio State Old Dominion University Penn State Purdue Rice University Smithsonian InsFtuFon Texas A&M Texas State University San Marcos Tulane University University of Arizona UC Los Angeles UC Berkeley UC Davis UC Irvine
UC Merced UC Office of the President UC San Diego UC San Francisco University of Chicago University of Illinois at Chicago University of Illinois at Urbana-‐Champaign University of Iowa University of Miami University of Michigan University of Nebraska-‐Lincoln University of North Carolina-‐Chapel Hill University of Notre Dame University of Texas at AusFn University of Virginia University of Wisconsin-‐Madison Yale University
OrganizaJons with Shibboleth log-‐in set up
Increasing ParFcipaFon
Possible customiza9on: • Help text • Links to resources and services • Suggested answers Can provide specific info at different levels • All DMPs • All DMPs for a parFcular funding agency • A quesFon within a data management plan
InsFtuFon-‐specific resources
Growth by month since launch in October 2011
0
500
1000
1500
2000
2500
3000
3500
Unique Users Plans InsFtuFons
Growth by quarters since launch in October 2011
772 582 206
852 709
174
682
600
71
1160
754
107
0
1000
2000
3000
Unique Users Plans InsFtuFons
2012-‐Q3
2012-‐Q2
2012-‐Q1
2011-‐Q4
Plans per funder template (as of June 2012)
339
287
197
159 133 133 124
101 71 65 60 46 37 36 34
17 15 6 0
50
100
150
200
250
300
350
400
Approxim
ate nu
mbe
r of p
lans per
template
Usage by ARL InsFtuFons
Users at 77% of ARL insFtuFons
Shibboleth authenFcaFon in use at 34% of ARL insFtuFons
Difference of 25.64 users between averages of insFtuFons with and without Shibboleth
authenFcaFon
Takeaway: Shibboleth authenJcaJon appears to be a criJcal turning point demonstraJng insJtuJonal commitment and gains in value/ROI.
17.65 17.63
4.73 5.04
30.37 29.74
0
10
20
30
40
Avg # of Users Avg # of Plans
Averages Across ARL InsJtuJons
Overall
Without Shibboleth
With Shibboleth
Governance and Sustainability
Unveiling a new governance plan
Formalizing a Steering Group – clear process for joining, decision making, roles and responsibiliFes
DMPTool stays free – covering development and management costs through voluntary in-‐kind, grant, or cash contribuFons of Partners
Training through IMLS Grant
Improving Data Stewardship with the DMPTool
1. Provide librarians with the tools and resources to claim the data management educaFon space.
2. Promote the use of and improve upon the current DMPTool.
New Areas of FuncFonality in 2013
Granular modeling of plan templates
Granular modeling of insFtuFons
Role-‐based user authorizaFon
DMP life cycle management
OrganizaFonal planning acFviFes
Enhanced search and browse
InsFtuFonal branding
Search and reporFng for business
intelligence
Advanced administraFve
interface
CollaboraFve plan creaFon Open API
Build community of researchers, insFtuFons, funders, and libraries
Expand funcJonality of the current DMPTool for users and administrators
Release the DMPTool2 and provide training and documentaFon
Create an open-‐source community of DMPTool contributors
Future Work
Summer 2013 Intern • ExpecFng to have a role for an intern to help with project development coordinaFon in coming summer.
• If interested, please contact Andrew Sallans ([email protected]).
