division ii federal graduation rates and academic success rates reporting

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Division II Federal Graduation Rates and Academic Success Rates Reporting

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Page 1: Division II Federal Graduation Rates and Academic Success Rates Reporting

Division IIFederal Graduation Rates and

Academic Success Rates Reporting

Page 2: Division II Federal Graduation Rates and Academic Success Rates Reporting

Overview• Abbreviations and Definitions• Why Is This Important?• Cohort Definition• Quiz• Importing From ATS to Grad Rates Portal• Questions

Page 3: Division II Federal Graduation Rates and Academic Success Rates Reporting

Academic Performance Census (APC)

• Annual collection of academic data on D2 student-athletes

• Mandatory since 2008• Longitudinal record of academic performance• Inform discussion and evaluation of

academic policy (e.g., eligibility, transfer requirements)

Page 4: Division II Federal Graduation Rates and Academic Success Rates Reporting

Academic Tracking System (ATS)

• Web-based software application developed by NCAA

• Demographic information, term-by-term credits, GPA, eligibility, retention

• Enables institutions to:o Monitor academic performance and

outcomes of student-athleteso Submit APC and graduation rates/ASR

Page 5: Division II Federal Graduation Rates and Academic Success Rates Reporting

Academic Success Rate (ASR)• Graduation metric developed by NCAA• Considered more accurate than federal rate

o Includes transfers into institutiono Includes mid-year enrolleeso Includes non-scholarship freshmeno Removes student-athletes who leave

institution while eligible• Data collected through graduation rate portal

Page 6: Division II Federal Graduation Rates and Academic Success Rates Reporting

Rate CalculationFederal• First-time fall freshmen

on athletics aid

ASR• First-time fall freshmen

on athletics aid• Transfers• Mid-year enrollees• Non-scholarship SAs

Graduates

Cohort - Exclusions

Graduates

Cohort – Exclusions – Left Eligible

Page 7: Division II Federal Graduation Rates and Academic Success Rates Reporting

Why Is This Important?• Bylaw 18.4.2.2.1: Institutions must submit

federal Graduation Rate Survey (GRS) to be eligible for championships

• Constitution 3.2.4.10: Institutions must submit data needed to calculate Academic Success Rate (penalty is forfeiture of institutional enhancement funds)

• Sharp decline in Academic Success Rate and different student-athletes in ASR/ATS data

Page 8: Division II Federal Graduation Rates and Academic Success Rates Reporting

2006(1999

cohort)

2007(2000

cohort)

2008(2001

cohort)

2009(2002

cohort)

2010(2003

cohort)

2011(2004

cohort)

2012(2005

cohort)

2013(2006

cohort)

6062646668707274767880

Division IIAcademic Success Rates

Page 9: Division II Federal Graduation Rates and Academic Success Rates Reporting

Graduation Rates/ASR Outcomes By Data Type

Data Entry Method Left Eligible

Non-Graduate

ATS Import 21.6% 26.0%

Text File or Manual 25.4% 20.8%

Note: 2006-07 cohort

Page 10: Division II Federal Graduation Rates and Academic Success Rates Reporting

First Things First: ATS• Important to get the right student-athletes

into the ATS system• ATS feeds grad rates/ASR portal through an

import feature• ATS and ASR cohorts are identical, with only

two exceptions:o Student-athletes in Division I sportso Aided student-athletes in non-

championship sports

Page 11: Division II Federal Graduation Rates and Academic Success Rates Reporting

AcademicTrackingSystem(ATS)

GraduationRatesPortal(ASR)

ComplianceAssistant

(CA) ==

Note: Div. I and non-championship student-athletes must be added manually

First Things First: ATS• Compliance Assistant likely to include more

than just ATS/ASR student-athletes

?

Page 12: Division II Federal Graduation Rates and Academic Success Rates Reporting

Academic Tracking System/Academic Success Rate

Cohort Definition

Page 13: Division II Federal Graduation Rates and Academic Success Rates Reporting

Federal Group(Scholarship Student-Athletes)

• Students who enrolled full time for the first time in the first term of the requested academic year and received an athletics grant-in-aid during that year

• First-term scholarship freshmen

• Any amount of aid

• Must include even if the student-athlete quit the team at any point after the freshman year

Page 14: Division II Federal Graduation Rates and Academic Success Rates Reporting

Transfers

• Last attended a two-year or different four-year institution

• Must receive athletics aid during first term at your institution (otherwise, exclude)

• Cohort year = first year student-athlete first attended any college full-time

Page 15: Division II Federal Graduation Rates and Academic Success Rates Reporting

Mid-Year Enrollees

• Entered your institution as first-time, full-time freshmen after first semester/quarter

• Cohort year = same as fall enrollees

• Must receive athletics aid during first term at your institution (otherwise, exclude)

Page 16: Division II Federal Graduation Rates and Academic Success Rates Reporting

Non-Scholarship Student-Athletes

• First-time, full-time fall undergraduates

• No athletics aid

• On roster or squad list on first date of competition (championship segment)

Page 17: Division II Federal Graduation Rates and Academic Success Rates Reporting

ATS/ASR Cohort Summary

• First-time, full-time fall freshmen on aid

• Transfers receiving aid in first term

• Mid-year enrollees aided first term

• Non-scholarship fall freshmen on roster/squad list first date of competition

Page 18: Division II Federal Graduation Rates and Academic Success Rates Reporting

ATS/ASR Cohort Summary• First term, aid status are key

o Transfers, mid-year enrollees must receive aid in first term at your school to be in the ATS/ASR cohort

o Non-scholarship group must be first-time fall enrollees, on roster for first contest

• Federal group can get aid in any term during first year (e.g., golfer first receiving aid in spring)

Page 19: Division II Federal Graduation Rates and Academic Success Rates Reporting

ATS/ASR Cohort Summary

• Once in cohort, student-athlete stays in cohort regardless of whether they quit athletics or leave school

• Exclusions (e.g., death/disability, military service) are removed from Federal and ASR calculation

• Student-athletes who leave school while academically eligible to compete are removed from ASR calculation only

Page 20: Division II Federal Graduation Rates and Academic Success Rates Reporting

Sport Assignment• Single sport

• Multi-sport athletes:– Aided sport or (if multiple or none)

– Football or

– Basketball or

– Baseball or

– Cross country/track or

– Choose ‘primary’ sport

Page 21: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #1A freshman football player (non-scholarship) participates in preseason practice but leaves school during the week before the first game. Is he part of the ATS and ASR cohort?

Answer: No. To be part of the cohort, a non-scholarship freshman must be on the roster on the first date of competition in the championship segment.

Page 22: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #2A female equestrian student-athlete enters a D2 institution as a first-time fall freshman and receives athletics aid during her first semester. How is she reported in ATS and ASR? What if she had not received aid?

Answer: She is excluded from the ATS but should be entered into the grad rates portal as part of the federal group for ASR. If she had not received aid, she would have been excluded from both.

Page 23: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #3A freshman softball player (non-scholarship) practices with the team during the fall, participates in fall contests, but quits the team February 7, two weeks before the first game. Is she in the ATS and ASR cohort?

Answer: No. She was not on the roster on the first date of competition in the championship segment of the season, so she is not in the ATS/ASR cohort.

Page 24: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #4A track student-athlete transfers to a D2 school and receives athletics aid during his first term. After competing for a year, he quits the team. A year later, he leaves school with athletics eligibility remaining. Is he part of the ATS/ASR cohort? If so, will he count as a non-graduate?Answer: He is in the cohort because he received aid his first term. If he would have been academically eligible when he left school, he is categorized as “left eligible,” not a non-grad.

Page 25: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #5

What is the federal graduation rate?Answer: 60% [30÷(52-2)].

Student Type In Cohort Enrolled Graduate Exclusion Left Elig.

Federal 52 10 30 2 10

Two-Year Xfer 10 5 2 0 3

Four-Year Xfer 5 1 3 0 1

January Enroll. 5 2 2 0 1

Non-Scholarship 28 7 13 1 7

What is the Academic Success Rate?Answer: 67% [50÷(100-25)].

Page 26: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #6

What is the federal graduation rate?Answer: 60% [30÷(52-2)].

Student Type In Cohort Enrolled Graduate Exclusion Left Elig.

Federal 52 10 30 2 10

Two-Year Xfer 10 5 2 0 3

Four-Year Xfer 5 1 3 0 1

January Enroll. 5 2 2 0 1

Non-Scholarship 28 22 3 1 2

What is the Academic Success Rate?Answer: 50% [40÷(100-20)].

Page 27: Division II Federal Graduation Rates and Academic Success Rates Reporting

Quiz: Question #7A male practice player for the WBB team receives athletics aid during his first term on campus (first-time, fall freshman). He quits midway through the season. Does he stay in the federal group?

Answer: He was never in the federal group. Male practice players should not be included in any ATS or ASR reporting, even if they receive aid.

Page 28: Division II Federal Graduation Rates and Academic Success Rates Reporting

Importing Academic Tracking System Data Into

Graduation Rates Portal

Page 29: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Contact Information

Page 30: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Contact Information

Page 31: Division II Federal Graduation Rates and Academic Success Rates Reporting

Import ATS Data

Page 32: Division II Federal Graduation Rates and Academic Success Rates Reporting

Import ATS Data

Page 33: Division II Federal Graduation Rates and Academic Success Rates Reporting

Import ATS Data

Page 34: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Grad Rates Data

Page 35: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Grad Rates Data

Page 36: Division II Federal Graduation Rates and Academic Success Rates Reporting

Update Outcomes

Page 37: Division II Federal Graduation Rates and Academic Success Rates Reporting

Update Outcomes

Page 38: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Accuracy of Data

Page 39: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Accuracy of Data

Page 40: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Accuracy of Data

Page 41: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Accuracy of Data

Page 42: Division II Federal Graduation Rates and Academic Success Rates Reporting

Verify Accuracy of Data

Page 43: Division II Federal Graduation Rates and Academic Success Rates Reporting

Adding New Student-Athletes

Page 44: Division II Federal Graduation Rates and Academic Success Rates Reporting

Adding New Student-Athletes

Page 45: Division II Federal Graduation Rates and Academic Success Rates Reporting

By-Sport Check

Page 46: Division II Federal Graduation Rates and Academic Success Rates Reporting

Validating/Submitting

Page 47: Division II Federal Graduation Rates and Academic Success Rates Reporting

Validating/Submitting

Page 48: Division II Federal Graduation Rates and Academic Success Rates Reporting

Viewing Reports

Page 49: Division II Federal Graduation Rates and Academic Success Rates Reporting

Exporting Data

Page 50: Division II Federal Graduation Rates and Academic Success Rates Reporting

Due Dates• APC (via ATS): 15 weeks after first day of fall

classes• Graduation rates/ASR: June 1, with

opportunity for corrections by July 1

Page 51: Division II Federal Graduation Rates and Academic Success Rates Reporting

Questions?

Page 52: Division II Federal Graduation Rates and Academic Success Rates Reporting

Resources• Help documents within grad

rates portal

• Online webinar: http://youtu.be/Nr2HQL_nEF8

Page 53: Division II Federal Graduation Rates and Academic Success Rates Reporting

Contacts

• Maria DeJulio, Research Contractor– [email protected]– (913) 397-7668

• Gregg Summers, Associate Director of Research– [email protected]– (317) 917-6521