discover paychex flex
TRANSCRIPT
© 2014, PAYCHEX, Inc. All rights reserved.
Discover Paychex Flex
Agenda & Timeline
Paychex Notable Clients
More than 580,000 clients … and growing
40+ Years of Leadership and Innovation • Branch offices across 50 U.S. States
• Publicly transparent (NASDAQ: PAYX)
• Financially stable with no long-term debt
• Paying 10 million U.S. private-sector workers
• Ninth-largest mover of funds in the U.S.
• 11.6 million employee W-2s annually
• $600 billion in annual client fund transfers
• 1 in 15 U.S. workers paid bi-weekly
• Largest 401(k) administrator nationally
Honored and Respected for Over 40 Years
“Top 125 Training Organizations” − Training Magazine
“World’s Most Admired Companies” − Fortune Magazine
“World’s Most Ethical Companies” − Ethisphere® Institute
“Largest 401(k) Recordkeeper” − PlanSponsor Magazine
The preferred payroll and retirement services provider for the AICPA Trusted Business Advisor℠ Program.
© 2014, PAYCHEX, Inc. All rights reserved.
“Paychex is our essential business partner, helping us manage a complex multi-client enterprise and processing about 9,000 checks per pay period and 25,000 Form W-2s annually.” – Russell M. Miranda, Partner, Adrian A. Gaspar & Company
Traditionally separate HR software programs re-architected into one full-service platform, accessible from anywhere.
“ … the kind of foundational work that is rarely seen or understood by customers, investors, or even analysts.” – Leading HR Technology analyst, Human Resource Executive Online, June 24, 2013
A Whole New Industry Standard
True Cloud Software-as-a-Service Technology
One system for complete service options
One employee profile of record
One login per user
Top 250 Business Technology Innovator – InformationWeek
One simple solution for multiple needs.
Payroll
New Hire
Benefits
Time
Performance
Screening
HR Admin
Training
Retirement
***** 5/5 star rating –
Software and Service – CPA Practice Advisor
On-demand services are easy to start, use, and adjust as needs change.
Complete Service Subscriptions
Recruiting
24/7 Anytime Support
Implementation
HR Generalist
Relationship Manager
Comprehensive Training
Dedicated Specialist
Dedicated Account Team
Choose your desired level of professional support.
Flexible Support Options
Fully Scalable Professional and Personalized Service Options
Complete options
Custom department, group, or individual access and user displays.
Company and employee messaging
Easy and intuitive to use
Control, share, and communicate information across your organization.
Custom Employee Access
Employees Personal profile detail Pay stubs and W-2s Time-off detail Benefit details and updates Expense reporting
Extend user access with Android™ and iOS® devices.
Administrators Company information Detailed employee profile and benefits information Start, edit, and approve payroll Expense reporting
Applicants Job postings and applications
State-of-the-Art Mobility Options
Android is a trademark of Google Inc. iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.
Real-time and historical data
Flexible standard reports
Intuitive custom reports
Visual analytics
Multi-format data exports
Custom general ledger reporting
Powerful Business Intelligence
Dedicated on- and off-site HR support HR and regulatory support Policy and procedural assistance Management training and support Self-paced online learning Management and employee manuals,
forms, and documentation Full benefit plans and administration
Employee handbook development State unemployment services COBRA services Job descriptions Custom safety program OSHA requirements Employee assistance programs
Highly personalized professional support
HR Solutions
Payroll and Tax Administration Complete federal, state, and local tax liability taxes, filings, and documentation.
Time import
Custom grid entry
Custom entry templates
Instant gross-to-net
Contract worker compensation
Time benefit accruals
Federal, state, and local tax payments and filings
Paper and electronic distributions
Check reconciliations
Garnishment payments
Job and labor allocations
Custom general ledger outputs
Self-service
Mobility
Drag-n-drop visual scheduling
Interactive voice response
Employee messaging
Supervisor alert reporting
Web, kiosk, wireless, proximity, biometric
Self-service
Mobility
Global positioning
stratustime®
Custom pay rules
Complex time-off accruals
Intuitive exception handling
Calendared time-off scheduling
Real-time analytics
Custom alerts
Custom performance tracking
Designed for more competitive workforce needs.
Recruiting and Applicant Tracking Automated job board postings
Social media integrations
Requisition creation and approval workflows
Applicant prescreening and resume collection
Interview scheduling and follow-up
Hiring manager review workflows
Notification and email reminders to applicants, managers, and users
Resume, applicant, requisition, and skill search
Custom new-hire onboarding
Self-service
Mobile, tablet, and Web access
Mandated new-hire reporting Onboarding Orientation schedules Background checks and drug testing
Dynamic forms Custom employee documents Employment history Asset tracking Training, education, and skills Future dating
Hiring and Background Checks
Employee Profiles
Training curriculum License and certification tracking Custom performance reviews Peer-to-peer, supervisor, and
self reviews Performance review tracking Supervisor time-stamp notations Corrective-action logs Total compensation summary
Training and Performance
Termination Asset tracking COBRA administration State Unemployment Insurance
support
Human Resource Management
Communications Center
HR Regulatory Compliance Support
Company portal Notifications and reminders Internal job postings Company directories Employee handbooks Company forms and
documents Time-off calendar and
administration Net-pay payroll deduction
calculators
Handbook acknowledgement Form templates Labor posters Affordable Care Act reporting OSHA, COBRA, EEO tracking Salary/rate history Audit trails Document repository
Human Resource Management
Job descriptions Salary benchmarks HR and benefits regulatory news Employment law search FAQ topic search Best practices and procedures Self-assessment guides Forms, letters, and posters
HR and Benefits Assistance
Human Resource Management
Paychex Plan Administration
Fully integrated plan administration Automated eligibility determinations Fast enrollment and processing Highly accurate current and historical
transaction data Powerful reporting and
communication tools Self-service Mobility
Paychex Benefit Plans 401(k) retirement 401(k) open architecture Health insurance Flexible spending account Premium only plan Workers’ compensation Employee assistance program COBRA administration services
One system puts employee compensation and benefits information all in one place.
Benefits Administration
Complete oversight and control One system for multiple carrier benefits Automatic carrier plan updates Real-time data Point-in-time historical data Automatic eligibility determinations Powerful reporting Robust communication tools Optional open enrollment Bill reconciliation service COBRA service Audit trails
BeneTrac℠
One system of record with over 600 benefit carrier connections.
Benefits Administration
Essential Payroll Data
Workforce Management
Data Analytics
IRS Reporting Hours worked report
Instructional manual
Applicable large employer analysis and monitoring
Full-time employee analysis and monitoring Coverage adequacy and affordability analysis
and monitoring
Applicable large employer report Applicable large employer scheduling report Approaching threshold hours report End-of-year reporting on full-time employees
Accurate preparation of complex reporting requirements
Timely delivery of employer and employee file ready forms
Direct e-file reporting
Health Care Reform Management
BeneTrac Workflows for full-time employee
analysis Coverage adequacy and affordability analysis
Employee enrollment tracking
Integration with personal and corporate credit cards
Centralized policy management Multi-approval and response
automation Custom client and vendor tracking
Foreign-currency calculations Direct-deposit reimbursements Custom general ledger controls Drill-down reporting and analytics Mobile access
Easy user options help deliver unprecedented expense visibility and control.
Reimbursable Expense Management
Thank You